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Home My WebLink About04.07.2025_Finance_Committee_MinutesDocusign Envelope ID: 5B24A265-D40D-4FF2-965A-97E62160AF64 April 7, 2025 FINANCE COMMITTEE 5:10 p.m. Harold E. Getty Council Chambers Roll Call Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles. Approval of Agenda as proposed or amended, Nichols/Chiles that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried. Approval of Minutes of the March 17, 2025, Finance Committe minutes as proposed or amended. Nichols/Chiles that the minutes of March 17, 2025, Finance Committee, as proposed, be approved. Voice vote -Ayes: Three. Motion carried. TRAVEL REQUESTS Nichols/Chiles that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried. Vincent Walker, PM II - Construction Class/Meeting: Northland CDL Training Destination: Mason City, IA Dates: March 11 & 14, 2025 Amount not to exceed: $895.00 Noel Anderson, Community Planning & Development Director Class/Meeting: Grow Cedar Valley Annual Celebration 2025 Destination: Waterloo, IA Dates: April 3, 2025 Amount not to exceed: $750.00 Randy Bennett, PW Division Manager and Scott Brunson, Sanitation Director Class/Meeting: 2025 Waste Expo Destination: Las Vegas, NV Dates: May 5-8, 2025 Amount not to exceed: $6,038.74 Chris Youngblut, Technology Director and Ben Wagner, GIS Coordinator Class/Meeting: Iowa Technology and Geospatial Conference Destination: Altoona, Iowa Page 1 of 7 Docusign Envelope ID: 5B24A265-D40D-4FF2-965A-97E62160AF64 Dates: June 3-6, 2025 Amount not to exceed: $1,650.00 Quentin Hart (Mayor) Class/Meeting: Main Street Conference Destination: Philadelphia, PA Dates: April 6-9, 2025 Amount not to exceed: $2,050.00 Quentin Hart (Mayor) Class/Meeting: Volunteer & Top Teens of the Cedar Valley Luncheon Destination: Cedar Falls, IA Dates: 4/29/25 Amount not to exceed: $1,200.00 LeAnn Even, Deputy City Clerk (Amended) Class/Meeting: IMFOA Spring Conference Destination: Des Moines, IA Dates: April 9-11, 2025 Amount not to exceed: $647.00 PRE -AUTHORIZATION TO EXPEND OVER $2,500.00 Chiles/Nichols that the request for the following pre -authorizations to expend over $2,500 be approved. Voice vote -Ayes: Three. Motion carried. Airport (Mowers) Amount: $8,000.00 Expenditure: Annual lease of zero -turn mower and 20' rotary cutter. Central Garage (After -Treatment System) Amount: $19,252.11 + $1,000.00 S/H Expenditure: Replace after -treatment system on #191402. Central Garage (Lift Gate) Amount: $5,725.00 Expenditure: Tommy Lift Gate repair/replacement on #152112. Central Garage (Brakes) Page 2 of 7 Docusign Envelope ID: 5B24A265-D40D-4FF2-965A-97E62160AF64 Amount: $2,987.94 + $500.00 S/H Expenditure: Replace worn brakes on WFD #303. Central Garage (Windows/Tint/Installation) Amount: $3,276.00 Expenditure: Add (5) windows w/tint on #172506 to aid visual traffic department inspections. Central Garage (Hydraulic Pump) Amount: $7,228.03 + $500.00 S/H Expenditure: Replace hydraulic pump on #151202. Central Garage (Transfer Case) Amount: $2,829.03 + $500.00 S/H Expenditure: Replace transfer case on #141318. Central Garage (UTVs) Amount: $75,068.17 Expenditure: (3) Bobcat UV34 Gas Utility Vehicles and (1) 72" Straight Blade for the Waste Management Department. Central Garage (Ford F150 - Waste Management) Amount: $46,745.00 Expenditure: 2025 Ford F150 replacing #141423. Central Garage (Backhoe) Amount: $129,930.00 + $2,000.00 S/H Expenditure: Case backhoe for the Waste Management Department. Community Planning and Development (Asbestos Survey Services) Amount: $6,300.00 Expenditure: Asbestos survey services by Advanced Environmental for multiple city -owned structures. Fire (EMS Open House) Amount: NTE $1,000.00 Expenditure: Consumables for the EMS Open House. Page 3 of 7 Docusign Envelope ID: 5B24A265-D40D-4FF2-965A-97E62160AF64 Leisure Services (Safety Surfacing Mulch for Gates Park Playground) Amount: $7,040.00 Expenditure: 160 cubic yards of Playmate safety surfacing mulch for low Gates Park Playground. Leisure Services (New Play Equipment) Amount: $107,500.00 + $2,500.00 S/H Expenditure: New play equipment at Hope Martin Park. Leisure Services (Riverloop Amphitheater Light Systems) Amount: $5,544.99 Expenditure: (1) Wattstopper and related equipment, including startup programming for the Riverloop Amphitheater light systems. Leisure Services (Repair Parts) Amount: $8,927.32 Expenditure: Parts for Weidenmann Terra Spike Aerifier. Leisure Services (Concrete Picnic Tables) Amount: $15,057.09 + $1,250.00 S/H Expenditure: (11) concrete picnic tables for Byrnes Pool renovation project. Leisure Services (Security Cameras) Amount: $37,221.05 Expenditure: (19) Security cameras including installation and licensing for Byrnes Pool and parking lot as a part of the pool replacement project. Police (Transcription/Translation) Amount: $3,425.00 Expenditure: Major case transcription/translation for Spanish-speaking witnesses. Sewer (Flow Detector) Amount: $35,010.00 + $465.00 S/H Expenditure: Sewer flow conditions detector. Sewer (Easton Pump) Amount: $314,310.00 Expenditure: New raw wastewater pump for Waste Managment Plant. Page 4 of 7 Docusign Envelope ID: 5B24A265-D40D-4FF2-965A-97E62160AF64 Sewer (Transfer Switch) Amount: $2,900.00 Expenditure: Manual transfer swtich for service updgrade to Garden Lift Station. Street Dept (Cold Planer) Amount: $21,563.36 + $550.00 S/H Expenditure: Cold Plane mill to replace broken mill. Street Department (Crash Cushion Parts) Amount: $10,104.00 + $350.00 S/H Expenditure: Crash barrier at Franklin and Broadway curve damaged in an accident. Mr. Chiles questioned if there is insurance to cover this. Randy Bennett, Public Works Division Manager, commented that there is not. Street Department (Sweeper Bucket) Amount: $9,414.83 + $225.00 S/H Expenditure: Sweeper bucket to be used for asphalt cleanup. Street Department (Floats and valves) Amount: $4,897.42 + $750.00 S/H Expenditure: Floats and valves for salt brine machine. Street Deparment (Liquid Storage Tank) Amount: $33,429.73 + $2,500.00 S/H Expenditure: Liquid storage tank to be used for calcium and magnesium for onsite brine mixtures. Street Department (Vacall Truck) Amount: $6,459.90 + $195.15 S/H Expenditure: Repairs to damaged Vacall Truck. Street Department (Snow Plows) Amount: $22,058.00 + $100.00 S/H Expenditure: Two replacement plows for snow plow trucks. Traffic Department (Radio Receiver) Page 5 of 7 Docusign Envelope ID: 5B24A265-D40D-4FF2-965A-97E62160AF64 Amount: $9,148.00 + $100.00 S/H Expenditure: Radio receiver, bag and holder to be used with Locator unit. Traffic (Urban SDK traffic data) Amount: $15,000.00 Expenditure: Twelve-month collision and speed data service for all roadways. Sewer (Manhole Rehab) Amount: $4,700.00 Expenditure: Brick manhole rehab. Finance (Floor Scrubber) Amount: $8,160.88 +$546.47 S/H Expenditure: Cat C26R Auto Ride -On Floor Scrubber with 26" cleaning path for Waterloo Convention Center. BUDGET LINE ITEMS TO BE AMENDED Feuss/Chiles that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion carried. Approve the budget amendment to increase the Restricted Donations revenue line and Sports Facility Improvement, Recreational Equipment, and Building Improvements expense lines in the total amount of $31,680.00, to utilize donation revenue for the related expenses, as submitted by the Leisure Services Department. Approve budget amendment to increase the Refund revenue line and increase the Other Equipment Repair expense line, in the amount of $40,000.00, as submitted by the Police Department. Approve project budget amendment to increase Shared Program - State revenue line and Interim Assistance expense line in the amount of $42,175.00, for the Waterloo Housing Trust Fund, as submitted by Community Development. Approve the budget amendment to increase the Donations revenue line and the Educational & Training Services expense line in the amount of $2,500.00, to utilize donated funds for EMS & Fire Open Houses, as submitted by the Fire Department. Page 6 of 7 Docusign Envelope ID: 5B24A265-D40D-4FF2-965A-97E62160AF64 Approve budget amendment to increase Cash on Hand revenue and the Minor Equipment and Supplies expense line in the amount of $8,927.32, to use carryforward funds for golf repairs, as submitted by the Leisure Services Department. BILLS PAYMENT March 24, 2025. Feuss/Nichols that the Bills Payment, as contained in the Accounts Payable Invoice Report dated March 24, 2025, in the amount of $4,557,388.31, be approved. Voice vote -Ayes: Three. Motion carried. March 31, 2025. Feuss/Nichols that the Bills Payment, as contained in the Accounts Payable Invoice Report dated March 31, 2025, in the amount of $4,619,986.59, be approved. Voice vote -Ayes: Three. Motion carried. April 7, 2025. Feuss/Nichols that the Bills Payment, as contained in the Accounts Payable Invoice Report dated April 7, 2025, in the amount of $3,874,723.49, be approved. Voice vote -Ayes: Three. Motion carried. ADJOURNMENT Chiles/Nichols that the meeting be adjourned at 5:21 p.m. Voice vote -Ayes: Three. Motion carried. DocuSigned by: Fdeat A026C1EE09Ab44F... Kelley Felchle, City Clerk Page 7 of 7