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Home My WebLink About10.16.2024 Telecom Board Minutes - Affidavit THE COURIER AFFIDAVIT OF PUBLICATION TIELI COMMUNICAnoNs UTILITY BOAR❑OF TRUSTEES Mollenho0 C°nference Room October 16,2024 400 p m. Waterloo-Cedar Falls Courier M Meubers s. PtleMrr.Ratemon�Absent: a Won Fleetn Ms.Wlenands arrivatl at 6915 Chancellor Drive 4:°8pm 2.Moved by Young seconded by Sete- Cedar Falls 50613 °n that the a end., presented, (319)291-1400 be[.,r ed.V�°e oe=Ayes:Three. Motbn rowd.. 3.Movetl byy Ratemon onded by Young that the minutes o1 Septernber 10,2024,Peter Season,and Onto. State of New Jersey, County of Burlington, ss: ber2,2024,SpeclalSesslnryaapre- sented.V.-I,vol°-Ayes:Three.Motion arrletl. 4.Moved by Young seconded byaate- Bo Xiang, being first duly sworn, deposes and says: That(s)he is a mento adopt a resoluli°°a°thedzidg payment of bills.Ro11 Call vol°-Ayes: duly authorized signatory of Column Software, PBC, duly authorized Three Me ion aarned.fteroletlnn"°. Three agent of Waterloo-Cedar Falls Courier, a publication that is a"legal S.Meve°brY°°°g ea°°"d°dbraa'°- rachg to atlopt a resolution approvin ",I',Ross Hoibach to the posltlon newspaper"as that phrase is defined for the city of Cedar Falls,for aI Product°a d Services esper sa„des the County of Black Hawk, in the state of Iowa,that this affidavit is benefits,ar'eatl Pa sing mabpackgroial 4, 02n. nefits,etl on back d check and executing an employment Page 1 of 2 with the full text of the sworn-to notice set forth on the agraament. Mr.Kurtenbach requested tunher in- pages that follow, and that the attachment hereto contains the ormati°n Vahl"la°thej°bd°t]°s to the Protluiot and Ices Manager. correct copy of what was published in said legal newspaper in hre detals.giandMd., er,provided consecutive Issues on the following ROTI CaII vote-Ayee:Three.Motion oar- ates: tied.Rnrolulbn N.2024-01 t. 1.Movetl by Voung secontletl byeate- on to atlop,a resolution approving the Supplement to Fiber Pro eet Rnlm- bursementAgo entwM1th(Illyofwe- PUBLICATION DATES: terlee,estimated t°be In the am°ant of 310.0°°.000.°0,In conjunction w11h Oct. 31, 2024 the Flber dr and and gut„°rh arino the Ricer er 11r and Roartl Secreta 10 ecute said documentMr. , NOTICE ID: PUYa7e4F59EHiPb66woT the agrteurnrirrgenoostlaxtplal o the t Mr. sh tl that i!§essentially an agreement slat- PUBLISHER ID: COL-IA-601228 at- , root Wale"°°Ind sped(repay Ina City n w with ao the speollletl schedule aunt.wnn a repaymem renedule NOTICE NAME: 10.16.24 Telecom Board Minutes llar fiached Meggle Sorg art senier Vice arealdeni wa speer Flnan°ial.gave Publication Fee:$183.37 further ban roe d o1 this agrnnment • to Mr.Ru nenbaah. R°II Call vote-Ayes:Four,Motion car- o x�Qh9 rled.Rdoolution No.2024-012. 7.Movetl by Young secontletl by 8ate- rrwn to atlopt a resp('tion setling tlate (Signed) of neanna ac October 30,2024,to apprw a agreement In Twin Trees,LLC to lease ofrloe sppace at 402 E.4 thStraet,In conjunct(.,tMth the Requera for Pr°poeals t°Learned Olfl- entity. VERIFICATION Mr.!(urtenbach requested ageemenntadd LIZAORTIZ Inoo.Aall°" on td's a Mr. NOTARY PUBLIC State of New Jersey explained the Process began with i STATE OF NEW JERSEY re.....t t°r pmp°ralr and+ney re M Commission Expires November 27,2028 n fe resp°neer. on respence County of Burlington Y P thea..rad ddar.dnathe twoo`hall t.. one it 11,t was a property owned by a board member antl Mr.Young em- phasized that Ms,Wienands and Mr. 10/31/2024 L.Flee,were nm involved In thee. Subscribed in my presence and sworn to before me on this: heas�s°Apar rrkie9nwith°t'hlle�ts It was determined(hat ubl mately the pro party In q-coicn is the best 1q,In Pro future,through discussuirs with Eric Lege and Board members,build. ✓yy 0 a facll1y 'II be batter Ione-term 0t}or the utility but that will Fake some lime antl bn depentlent on take 2les. Kelley Felchfe,Roartl Secretary,stat- Notary Public Notarized remotely online using communication technology via Proof. 10.16.24 Telecom Board Minutes - Page 1 of 2 that theyy had worked with Invision Archi- amended. lecture}or assistance In finding the ideal location from a cost and fit standpoint, 15. General update from the General and provided details of that process.Mr. Manager of Telecommunlcations and con- Kurtenbach provided comments on look- sultants. ing at numbers for building afacillty versus renting space,and that the Importance of Eric Lage, General Manager. explained being prudent with dollars the board has that they are currently working on staffing been trusted with. open positions, including the Products and Services Manager, Field Locator, Roll Call vote-Ayes:Four.Motion carried. NOC Technician and Bookkeeper.They Resolution No.2024-013. will be looking to hire a Network Engineer as well.He noted that there Is a Go Live 6.Motion approving a Collection Services event scheduled for November 13 th and Agreement with Municipal Collections that board members and staff will be In of America and authorizing the General Des Moines In early November to accept Manager of Telecommunications to axe- a Prometheus Award for Iowa Technology cute said document. City of the Year from the Technology Asso- ciation of Iowa. Mr Kurtenbach requested further com- ments on this agreement. Mr.Lage pro- Maggie Burger.Speer Financial,provided vided a brief overview. Mr. Kurtenbach an update on financing on working capital. raised the question whether they have She shared that Cedar Rapids Bank and the option to assess customers for unpaid Trustcan provide the next round of funding utility bills.Mrs.Felchle explained that the and that they have adjusted interest from assessment process would be an option. 6%down to 5.75%.She added that a spe- She explained that it Is a labor-Intensive cial session is likely needed to approve the process and city staff have moved away necessary paperwork. from utilizing assessments. Logan FoWke, [TO Communications, Voice vote-Ayes:Four.Motion carried. provided a update on construction.The board, general manager, and Mike Rea- 9.Motion awardingg the Auditing Services gan,Entrust Solutions,discussed the up- RFP to Bargain and authorizing the coming fiber but installation project. General Manager of Telecommunicatlons to execute necessary documents. Kelley Felchle,Board Secretary,explained she has been working with Mr. Lage on Mr Kurtenbach requested further informa- the office lease, conducting interviews, tion on this RFP.Mr.Lage provi died a brief and following up on open administrative overview.Maggie Burger made comments projects. explaining why she believes only one bid was received for the RFP. 16.Adjourn. Voice vote Ayes:Four.Motion oarrlad. With no further business before the board, it was moved by Wlenands seconded by 10. Motion approving an Addendum to Young that the meeting be adjourned at Me EmergencyY fleppair and Maintenance 4:46p.m.Voice vote-Ayes: Four. Motion Contract with ITG C ommunfcations,LLC, carris d. and authorizing the General Manager of Telecommunicatlons to execute said Ke IleyFelchIs document.Voice vote-Ayes Four. Motion Board Secretary carried. COL-1A-601226 Eric Lage,General Manager,provided an overview of the item and shared that the utility can invoice the city for repair costs. 11, Motion approving a Pole Attach- ment Contract with MldAmerlcan Energy and authorizing the General Manager of Telecommunications to execute said document.Voice vote-Ayes Four.Motion carried. Eric Lage, General Manager, explained that some parts of the community, In- cluding Chautauqua Park Neighborhood. have extremely narrow right of ways.The ag re e m ent wil l help to b ring co nnectivity to these Iocatlons 12. Motion approving Change Order No. 2024-0015 for an Increase of$25,937.04, In conjunction with the FY2023 Construc- tlon of a Flber-to-the-Promise Feeder/Dis- tribution and Backbone Network Project, Contract No.1069.Voice vote-Ayes:Four. Motion carried. Eric Lage, General Manager, explained that a splitter cabinet was hit and dam- aged by a vehicle.The change order is to replace the cabinet and noted that they did file an Insurance claim and received pay- ment to essentially cover the cost of the damage.The board and board secretary discussed the change order with the gen- eral manager. 13, Motion approving Change Order No. 2024-0016,for an Increase of$1,313.00. In conjunction with the FY2023 Construc- tion of a Fiber-to-the-Premise FeederlDis- trlbution and Backbone Network Project, Contract No.1013B.Voice vote-Ayes:Four. Motion carried- 14,Motion approving purchase of an an- nual Calix Support License In the amount of$10.890.00.Voice vote-Ayes:Four.Mo- tion carried. Eric Lage, General Manager, provided an overview of the item. Mr.Kurtenbach questioned if the Purchase Policy could be amended so that software renewal casts could be paid without board approval.Eric Lage confirmed that the policy could be 10.16.24 Telecom Board Minutes - Page 2 of 2