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Home My WebLink About05.03.2023 Telecom Board Minutes - Affidavit THE COURIER AFFIDAVIT OF PUBLICATION TE LECOM MUNICAT IOol IITI IJTY e0ARO0FTRu5TEE5 Special Session Ferric E.Selly Council Chambers Cay Half me 3,2023 Waterloo-Cedar Falls Courier 4:00 pm 6915 Chancellor Drive nernbare paean, Hartman,K°den - L1.1—dung,Van Aeat,and Council IJalson Rob Nichols, Cedar Falls 50613 Mr. van Fleet noted that Amy (319)291-1400 Wienands has been appoln,atl on the boat by the city counolt, elfeclrve May 1,2D23. Approval of Agenda State of Florida, County of Broward, ss: Moved by YeanAA tee ndedbyKartan- ba°h that me genda,as proposed, be approved.Voice-vote Ayes:Four, Motion carded. Rachel Cozart, being first duly sworn, deposes and says: That(s)he A.—valofMI°°tes is a duly authorized signatory of Column Software, PBC, duly Moved by Ku the"ae°onoeAp 19,20 n that the minutes f April 19,2023,as proposed.be appmvetl. authorized agent of Waterloo-Cedar Falls Courier, a publication that Volce to Ala:Faun Motion carrletl. Pubrew FY2023 Construetla0 is a"legal al news a er"as that phrase is defined for the cit of Cedar Flbar.lo.the-Pre lee Feeder, g p p p Y 12 aledbNlmn em.-lgackbone Netwo.rR Falls,for the County of Black Hawk, in the state of Iowa,that this Project Cdal No Ino. Moved ey Kurtenbach seconded by affidavit is Page 1 of 2 with the full text of the sworn-to notice set pit atmnof no�ioeaofdp�eilaPra IIn9' VoicevoteAyes:Four.Motion carrletl. forth on the pages that follow, and that the attachment hereto This deing the Ze and p,a°e forme contains the correct copy of what was published in said legal p.11 ubllulao o g,thasoand there weave nor.able aemmens and there weave newspaper in consecutive issues on the following dates: Mai by Bateman caaanded by YoungFoto close the hearing.Vote-vole Ayes'. ur.Motion carrletl. Moved by young seconded by Bats- PUBLICATION DATES: manthat a Reacluti°n a firming arrrporoval of spoeciticatlons, 1c.doo- nte,form f contract,etc.,and May. 13, 2025 ahorizing 1°proaaetl,be approved Roll call-vote Ayes:Four.Motion car- rletl.Resolutlan No.2023-009, NOTICE ID: Y51SsTSPr3HVF3MtIAmQ Moved by atemon seconded w You to rooeive,file,and Instruct the 8°aN Secretary to read the bide and PUBLISHER ID: COL-IA-602236 referto°ona°dantsforravlew.volce- vole Ayes:Four.Motion carried. NOTICE NAME: 05.03.2023 Telecom Board Minutes Ouanta TO—8clutlene,Leganvllte, GA-5%-$79,560,061 AS Publication Fee:$178.74 APl Maple Lakb, MN 5R6 5193,972204.34 Michels Power,Neenah.Wf-5%- o-Ae/ nozArt $1rrolle IN-50 K I ITS Communlcatlons LLC.He�Wer. orrville,TN-SY-$83,414.100 91 Min K`Marbaeh raquesletl clads,oati°n (Signed) eaNWioG�v onthe breakdown of the bltls. O SHSa SMrtN Courtney nomorent d Vette,Magellan one o[, N tory Public State of Florltla tetl flat the backbone por- C mm ssron#xxxqua tion Is In the$25000 000 range colli' 3 xpires on#wa+.ama 10% coni of our estimates d theibert°the home project is *imnnoi S55,oaa,000 with$5,001 in oon- VERIFICATION brege'r Fle explainad that the bide eptly under revises,All lour are qualilled bidders and two are es within State of Florida our range at budgetary estima Mr.Veungsavieetionetl If there are County of Broward acme`° ng°pportu ire.. C-rb,ey Melena nenflrmed that is Iso In owlew. Mr.Nlohot,queetl oned Il Magellan Subscribed in my presence and sworn to before me on this: 05/16/2025 bddars on P=ojEols°th'a Pas of rhe CourEney Violeae conflo—d!that Ma- gellan Advisors rRis worked with some �//4`,l of the bidders In the past, V Moyad by a Yd g ed the mee y El Moved q'`bung sacontled by Rate Notary Public Notarized remotely online using communication technology via Pro f. 05.03.2023 Telecom Board Minutes - Page 1 of 2 mon to approve an agreement with COS director and other employees. Systems Zones Software,and authorizing the Board Chalrto execute said document. Steve Nadel. Ahlers and Cooney, com- Volce-vote Ayes: Five. Motion carried. mented that they are aggregating a list of shared city staff and equipment so that Mr.Van Fleet provided an ove rvl ew of the they can cocrdinate an agreement In that agreement,the cost,and purpose of the regard,as well as a confllct waiver agree- software. ment between the city and this board. Courtney Violette,Magellan Advisors.ex- Kelley Felchle.Board Secretary.provided plalned the goal of the software is to Inter- an updated on the General Manager po- act with cue-tomers that visit the website, sition.Seven applications have been re- capture geo-locations, and help build a ceived.5 h stated that she,Br Id slit Wood customer base.The software will also be and Missy Gearhart were able W narrow able to take payment& that list down to three of the most quali- fied applicants.Those resumes have been Moved by Kurtenbach seconded byYour shared with Magellan to review.A hiring to approve an RFP for Network Equipment committee has Seen created and will be and Services.Voice-vote Ayoi Five.Mo- meeting in the coming daysfor Initial Inter- tion carried. views,with afinal round of inte rvl ews with the board In closed session. Courtney Violette.Magellan Advisors,pro- vided an overview of the RFP. Closed session to discuss a confidential draft document and competitive utility Mr Kurtenbach questioned if this is the information,pursuant to Iowa Code Sec- hardware for the system. tions 388.9 and 21 60)(a). Courtney Vlolette confirmed and ex- Moved by Kurtenbach seconded by Van plained the locations where the equipment Fleet to adjourn to closed session at 4:43 will be housed. p.m.Rall call-vote Ayes:Five.Motion car- rled. Mr Batemon questioned if another bid is in e eded for a bu i Id-out to r these l ocatl on s. Moved by Kurtenbach seconded by Wienands to reconvene from closed ses- Courtney Violate explained that there will Sion at 5:37 p.m.Roll call-vote Ayes:Five. be another bid before the board very soon Motion carried. for three pre-fab rlcated facl Iiti es which will allow for refurbished facilities. With no further business before the board, it was movedBateman seconded by Mr Young questioned how large the facil- Wienands that t e meeting be adjourned ities will be. at 5:37 p.m.Vol ce-vote Ayes:Five.Motion carried. Courtney Vlolette explained they would be cement structures similar to what you Kelley Felchle would see at the bottom of a cell phone Board Secretary tower. COL-1A-602236 Mr Kurtenbach questioned and Courtney Violette confirmed that the equipment will be housed inside the POM building. Mr Van Fleet questioned the definition of crit lcal equipment. Courtney Vlolette provided an overview of what critical equipment means. Mr Van Fleet questioned if they denote what Is critical In their opinion versus our definition. Courtney Vlolette commented that the specifications dictate the meaning. M r Van Fleet questioned who would be on the evaluation committee. Courtney Vlolette commented he does not have that information, but that someone for his team would be atoo hnicat advisor. Mr Van Fleet questioned how to get board perspective on this committee. Kelley Felchle, Board Secretary, recom- mended that the board vote to select at least one member to sit on the review committee. Mr Van Fleet requested clarification of friendly test customers. Courtney Vlolette provided an overview of the service testing process. Mr.Van Fleet questioned where past per- formance fits Into the evaluation criteria. Courtney Violette explained that all quali- fications and supporting details would be requested from all that bid on the project. Sxeneral..update from consultants. and board member comments. Courtney Vlolette, Magellan Advisors, gave a presentation on an overview of the project components. Maggie Burger, Speer Financial, ex- plained that they will do some updating on her end with bid numbers.They are sill working with underwriters and placement agents on Interest from bankers.She ex- p lained that the city has do II ars for the fl ret 8-9 months of the project via ARPA funds. The taxable working capital will be used for marketing,we a contracts,paying a 05.03.2023 Telecom Board Minutes - Page 2 of 2