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Home My WebLink About10.30.2024 Telecom Board Minutes - Affidavit THE COURIER AFFIDAVIT OF PUBLICATION TELECOMMUNICATIONS UTIIJTY BOAR C OFTRUSTEES Mollenhotl Canterenca Room October 30,2024 400 p m. Waterloo-Cedar Falls Courier t,r,bah,pM�.Y..9'an V,BVtl rite g,an 6915 Chancellor Drive 2.M Mused MdmIb.h ds 2.Mored by Kurtenbach secontletl by Cedar Falls 50613 Y0e"g that the ale"ria bd appfOVe° Voice votd-Ayes: ou r.I'= ' carrietl. (319)291-1400 M,Van Fleet commented that he well be r-using himself Ind"the wto and dtecussing on Public Hearing Item Na 6 due to it cantllct of Interest_ State of Florida, County of Broward, ss: 3.Mored by Kurtenbach see ded by 11.1—that the minutes of Oc- tober 15,2024,Regular Session,ae mended,be approved.Vaca vote- AyesFour.Motion canletl. Rachel Cozart, being first duly sworn, deposes and says: That(s)he Mr.Kcrtanbach reguealed a ehange to his ccmment8 regarding the annual is a duly authorized signatory of Column Software, PBC, duly Calix3upp0HLlcense KeIleyFeldhe, BoaR1 Secretary confirmed she would authorized agent of Waterloo-Cedar Falls Courier, a publication that amend and clarity the wording. 4.Moveda°Kurtenbach secontletl by is a"legal newspaper"as that phrase is defined for the city of Cedar y°°ngt° ptaree °nappr°ving hlring Ross Horbach to the position of Product and Servlces Man ger Falls,for the County of Black Hawk, in the state of Iowa,that this a aalaly of 866.006 ponyy plea benalits,affective October 31,2024. affidavit is Page 1 of 2 with the full text of the sworn-to notice set �„adk'arcl-o;ing"an ibmPloymen greement.and resclndin Heeclution forth on the pages that follow, and that the attachment hereto N°.2624-011.Ral cervine-Ayes: Four. Motion carried.Resolution No. contains the correct copy of what was published in said legal 2024-14. Eris Logeexplained thwas is hire ap- newspaper in consecutive issues on the following dates: redat the last maelmg.howe°e,. slant data has been changed to November 4 firom October 31,2624. 5.Mored Kurtenbachsecontletl br Young toe opt areddutlon approving PUBLICATION DATES' hlhng eeug Anderson to 1h1,position f Bookkeeper !an hourly ate of May. 13, 2025 °s31.No pe,hent lea benellnd dfiee- tl21 November 18,2024,benefit., Sit p p a background check.Holl CaH VotenAyes',Four.Motlon canletl. Resolutlon Na 2024-15. NOTICE ID: 7BGwuz5oxVGwx04lAN10 Ers Lage eha,ed informatlon on the selection process and said they are PUBLISHER ID: COL-IA-602240 eoldirg forward to adding Doug to the Idem. NOTICE NAME: 10.30.2024 Telecom Board Minutes B.Public Hearing on an Ofges Lease 0r402 E,4th Street. Publication Fee:$164.18 6.1.Moved by Y ung a ended w Bateman to open public hearing and and file notice of hearing. /� Voice,nte-Ayes Three.Abstain'.One ete lket Ciazart (Mr.Van Feet)Motion carried. 6.2.Moved be Young secontletl by (Signed) Ratern- to lose public hearing g �uW�ilio///u�2i SHERI Will Molce wt SI Ayes'Three.Abstain:One _ Notary Public-State of Florida (Mr.Wig, Motlon carried. -.. p`o\ Commission#xxxqua 6.3.Movdd by Young secontletl by Dat—in/ Expires on#rvar.ama Bat— to d%aroe Iutloh p- prwing aLease gre ment s taceaw //a/mnliou0�^acv\\ Trees,11C to lease office t VERIFICATION 402 E en4th Street,in e ,unetl n with me Re e t tem Propto lasso an Office Fpo sacillty,subject to negotiating State Of Florida da terms,and authorizing lnd cdn- rel Manager m Triedommuolcatlons to negotiate said terms,Roll Call VoteThree - County of Broward Flea Molio Abstain'One do Van Fleets Motlon carrietl.Resolution No. 2024-1 fi. Mr.Young commented that he woricad In n ad hoc commutes urvt„Eric Lags Subscribed in my presence and sworn to before me on this: 05/16/2025 �ey Felc Me on wcrkinglhrough the RFP process Through the process Troy determined that renting In the first flew Jt[//off\' years it is mast aWantageous of me V utility He explained that the roc pess started in March with the RFP going out to real estate brokers. nets at.Five proposal responses were re- Notary Public Notarized remotely online using communication technology via Pro f. 10.30.2024 Telecom Board Minutes - Page 1 of 2 received and graded against our criteria, meeting.Board members discussed their resulting in two finalists,ultimately select- participation in the upcoming events. Ing 402 E-4 th Street asthe Ideal location, dug to the rent and flexibility.The end goal Kelley Felchle.Hoard Secretary,provided Is to be In a city-owned facility that houses an update of ongoing administrative proj- office space, retail space for customers, ects an final fzing the lease. with a yard and shop to keepp our equfp- mentin.This process would likell Eric shared that ITG has begun laying Vto complete. conduit In Phase II near Public Works. Mr Bateman questioned the space avail- able for parking as the utility grows. 10.Adjourn. Eric Lag9e, General Manager of Telecom- With no further business before the boartl, municatlon9, explained that currently we it was moved by Kurtenbach seconded by have five utility vehicles, and the lease Batemon that the meeting be adjourned provides for thirty spaces.He commented at 4:33 p.m.Voice vote-Ayes:Four.Motion that there is also space far equipment on carried. Idaho Street. Kelley Felchle Mr Kurtenbach questioned how soon we Board Secretary could anticipate construction renovations. COL-JA-602240 Kelley Felchle,Board Secretary comment- ed that once the lease Is finalized,those discussions could move forward. She shared that they have met with INVISION to ag over the desired changes,which are qufta minimal and are below the threshold that INVISION would t blcally take on. So,the changes woultl Ilkkely be managed In-house,Wth INVISION drawing up any construction plans for us. Approvals for this would come before the Board. Mr Kurtenbach questioned if the move-in ti melt in would be In February or March. Eric Lage confirmed that is likely and ex- plained that the lease begins November 15 possession of the space would happen by the years end and renovations would Ilkely start at the new year. Mr Young thanked Mr Van Fleet far recus- ingg himself from the process due to his inferest In the company that owns of the building. 7.Discussion of the FY2025 budget. Eric Lagpe, General Manager of Telecom- munfcaYlans,explained that the document uploaded with the packet Is a summary of the operational budget but did not in- clude any capital expenses or revenues. The state budget form he sent out does include projected expenses and proceeds from long term debt. The board discussed the budget with Eric Lage, B. Moved by Kurtenbach seconded by Batemon to adopt a resolution setting date of hearing as November 14,2024,to adopt the FY2025 budget and authorizing the Board Sec rotary to publish said notice. Roll Call Veto Ayes:Four.Motion carried. Resolution No.2024-17, Mr Kurtenbach questioned the need to push this Item out to a separate meeting Kelley Felchle,Board Secretary,explained the need Is due to timing for f inano Ing. 9.General update from the General Man- ager of Telecommunications and consul- tants. Eric Lagqe, General Manager of Telecom- munlcatians shared that the property that was purchased on Idaho Street has some I ens that we are wafting to be cleared.The goat was to have the but approved at the November 4, Council Meeting however with the unknowns with the liens.we are moving It ba&to be approved by the Utility Board on November 14 and City Council on November 18. Mr Van Fleet questic nod if the cost Is In Ilne with what have of ready purchased. Eric Lage explained that it is comparing apples a oranges because the first hu was Just the hut, but the second but In- cludes the DC plant and generator and Is also under a different contractor.The prices are a little higher but vastly under budget. Eric Lage shared that he is looking for- ward to the awards next week and the week after that Is our Go Live Event out on Ridgeway by Amy W en an ds'office and will also be at Strictly Business on Novem- ber 14 and will leave Immediately atter the 10.30.2024 Telecom Board Minutes - Page 2 of 2