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Home My WebLink About02.26.2025 Telecom Board Minutes - Affidavit THE COURIER AFFIDAVIT OF PUBLICATION TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES City Council Chambers February 20.2025 3:00 p.m. Waterloo-Cedar Falls Courier ��,r�Fea Ir Mr.Bet coroVan a MJ.Young. 6915 Chancellor Drive Ms.dy.d y<urt-sent. 2 Mwetl by Kurtenbach seconded Cedar Falls 50613 w Betemon that the agenda as pre- ntcd,be approved,VOICe voteRyes: (319)291-1400 Four Mon.carnes. 3.Mored Kurtenbach secontletl Young that he minutes of January 2025 regular seselon,as preee ted Motion State of Florida, County of Broward, ss: ion tattlehe ave°.J.°lea tie-Ayee:Rt°-: 4.Moved by Young secondied by Ku tenbach to approve the Resolution of elf,for Janua 2025,Roll Call vote Rachel Cozart, being first duly sworn, deposes and says: That(s)he Ayes Four.Mo ,carded Res°tut_ 2025-004. is a duly authorized signatory of Column Software, PBC, duly 5. Mored lo.Young ee°endo° w Kurtenbach approve a esolubon authorized agent of Waterloo-Cedar Falls Courier, a publication that ma'PoaUlcn.1 NBC 7°kn�Pa° effective Match 12025,at an"2 is a"legal newspaper"as that phrase is defined for the city of Cedar to of$26 OD per hour.Roll Cal- Ara all vete. A as.Four.Mail-came°.Resolution Falls,for the County of Black Hawk, in the state of Iowa,that this 2825-°05. Brlc Loge, General Manager.do. affidavit is Page 1 of 2 with the full text of the sworn-to notice set Ma7kleaN"por-redas,11 soNr,Iha,she uld beinfoadd In a NOC position forth on the pages that follow, and that the attachment hereto for enioa she'he,kncwiedga and es. contains the correct copy of what was published in said legal Mr.Kurtenbachqucdh ned l,thereare other positions that Wit be opening up newspaper in consecutive issues on the following dates: edd, Ero Le entetl!here M be a Natwc rk Admin,add lticnal NOG Technitians,and eN fid the board's ap- proval,permiscIs, t°app.l,i some- PU PUBLICATION DATES' to ber shared Mer"" they f position. He further shared that they I post Ilke to h1m a Reteptlond YOlfice Manager May. 13, 2025 when,nay m°vein,"the he.but dl try The board discussed the upcoming positions antl expressed their support NOTICE ID: ilufAmmeU251AUnhE64U B.Mored by Kurtenbach—iby Batemon 10 eco lve and file a con- PUBLISHER ID: COL-IA-602244 geslong an 8 Feb,°ayE;'"zo25; NOTICE NAME: 02.26.2025 Telecom Board Minutes yol.g aa�uy,M°Sosagedv°lee Publication Fee:$177.42 Mr.Van Floe,ttmmented an Endo tleparture tl emphasized In,slg- nllcance of the pceltl°n and shared metre and Ent nalacem nt. °n K I tinath an Era replacement. 7.Moved by Young secontletl by Kur- tenbachapp- urchase of oa (Signed) bce urniture from storage an fie+ SNEat SMrtN ,not to exceed$70,000Voice Notary Publ lc-State of Florltla vole-Ayes:Four.Motion ca rriali 'O\ Commission#xxxqua furniture ure I Provided a costs Inc or 3'�B Expireson#wa+.ama Nrnilure Hems and Costs ncutling *mnumoom"- d'Iet°unto. VERIFICATION Mr.Kurtenbach commented that some ofthe furnllurs appears It may cover the windows. State of Florida ErI°a Chrlstlansen clarifled that the renderin In the packet are not aclust County of Broward al.a°°l°eatl°n°ttna"°°Dora Mr.Van Fleet questioned If zero per- ent flnancing was oilered_ Eric Loge explained tnat mey did bm Subscribed in my presence and sworn to before me on this: 05/16/2025 -Pe setharw°Ilthatthis by h atul antl ambu rsed by no luntls. 8.Moved by Kurtenbach seconded by Young approving purchase of slg- 9a]tram Nagel Signs In the amount of$1 791.27,for 402 E.41h hee St Voice vote-Ayes:Four.Motion carried. Notary Public Notarized remotely online using communication technology viaPro f. 02.26.2025 Telecom Board Minutes - Page 1 of 2 Eric Lage provided information where consultants. each sign would be placed and the time- line forinstallatlon is 4-6 weeks. Fri Lage,General Manager, commented on the process of ordering furniture and 9. Moved by Kurtenbach seconded by moving to the nowspaco,and shared con- Young approving payment to the City of struction progress and updates. Waterloo for additional RIg ht-of-Way Per- mits,in the amount oi$22,950.Volcevate- Kelley Felchle, Board Secretary, shared Ayes:Four.Motion carried. that the results from the empployee satis- faction survey have been delayetl due to EricLage provided an overview of the an internet outsge at PDCM.It is ant iclpat- item, and a discussion followed on how ed that late next week some of the results payments for permitting and drops were should be back. structured. 13. Moved by Kurtenbach seconded by Kelley Felchle, Board Secretary. offered Batemon to adjourn to a closed session at to pull the agreements and forward to the 4:31 p.m.pursuant to Iowa Cade Section board for review 308.9(1)to discuss marketing and pricing strategies or proprietary information If its 10. Moved by Young seconded by Bate- competitive position would be harmed by mon approving Addendum No.3 to the FN public disclosure not required of potential Communications Contract with EN Engi- oractual competitors,and If no public pur- neering,LLG of Warrerwllle,Illinois,in the pose would be served by such disclosure. amount of$459,592.00 plus$4,000.00 per Roll Call vote-Ayes:Three.Motion carried. month for Inspectors'travel expenses. in conjunction with the FN Communications Moved by Kurtenbach seconded by Bate- Contract-City of Waterloo Iowa-Project mon to adjourn lrom a closed session at Management.Construction Management, 5:11 p.m.Rall Call vote-Ayes:Three.Mo- Construction Inspection and Enqpineering tion carried. Support Services 2025, and authorizing Me General Manager of Telecommuni- 14.Adj ou m. cations to execute said document.Voice vote-Ayes:Four.Motion carried. With no further business before the board, it was moved by Kurtenbach seconded by Eric Lage, General Manager, explained Van Fleet that the meeting be adjourned that this addendum is for the additional at 5:11 p.m.Voice vote-Ayes:Three.Mo- construction inspectors and project coof- tion carried. dinators for the additional crews.This will cover costs for the accelerated construc- Kelley Felchle tion and will ultimately drop off at the end Board Secretary of the project resulting in an adjustment COL-1A-602244 at the end of the project.Fric provided an overview of the work that would be done bythe inspectors and project coordinators. Mc Van Fleet commented that EnTrust should be in attendance when the board Is voting on a$459,592.00 award.He further commented that If there is an discomfort about the details.we could tale the item until next month and have them available to answer any remaining questions. Mc Kurtenbach shared that after this discussion. he feels better about moving forward.He questioned why this isn't a resolution considering how much money Is involved. Kelley Felchle, Board Secretary, stated that there is not a dollar amount thresh- old with a resolution versus a motion and we've been approving most of the con- tracts with motions- Mr Van Fleet stated that he would be in touch with Courtney on thi to express that any time the board Is going to be ap- proving an hing over$50.000.00.some- one from nTrust or any other vendor neads to be available to answerquestions, otherwise we would table everything from here on out. Mc Kurtenbach cam m anted that he thinks anything over$50,D00-00 should be ap- proved by resolution. Kelley Felchle explained that a resolution doesn't carry any additional welght than a motion,other than Andy potentially be- ing able to veto so meth Ing after the board approves It.She shared that in addition to making sure EnTrust Is present when something like this is on the agenda also having a memo explaining the purpose of it to accompany the packet materials com- ngfrom EnTrust. Mr Young commented that when speaking with Courtney on the threshold amount, he should be asked to attend the council meeting on March 3,or provide a memo detailing the purpose for the addendum. Mr Young left the meeting at 4:26 p.m- 11 Moved by Van Fleet seconded by Kur- tenbach approving updates tothe Employ- ee Handbook changes.Voice vote-Ayes: Three.Motion carried Eric Lage shared that employees would have access to the handbook through the HB software and would be required to e-sign thatthey've received the handbook. 12. Update from general manager and 02.26.2025 Telecom Board Minutes - Page 2 of 2