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Home My WebLink AboutCouncil Packet - 5/19/2025 CITYOF qo� << TERLOO IOWA THE CITY COUNCIL OF WATERLOO, IOWA WORK SESSION TO BE HELD AT Harold E. Getty Council Chambers Monday, May 19, 2025 4:50 PM RULES FOR WORK SESSION PUBLIC COMMENT Iowa Code Chapter 21 gives the public the right to attend council meetings, but it does not require cities to allow public participation except during public hearings.The city council shall not receive any public comment during a work session. Roll Call. Agenda, as proposed or amended. Approval of Minutes of the April 21, 2025, Council Work Session, as proposed or amended. 4:50 p.m. Discussion of a sewer rate increase and Waste Management Department update. Submitted by: Bridgett Wood, Finance Director, Randy Bennett, Public Works Division Manager ADJOURNMENT Kelley Felchle City Clerk Page 1 of 41 April 21, 2025 COUNCIL WORK SESSION Harold E. Getty Council Chambers Roll Call. Members present: Mayor Quentin Hart in the Chair. Mr. Boesen, Mr. Nichols, Mr. Chiles, Mr. Simon, Ms. Wilder and Mr. Feuss. Ms. Creighton-Smith was absent. Agenda, as proposed or amended. Nichols/Wilder that the agenda as proposed be approved. Voice vote-Ayes: Six. Motion carried. Approval of Minutes of the April 7, 2025 work session as proposed or amended. Nichols/Wilder that the minutes of the April 7, 2025 Council Work Session, as proposed or amended, be approved. Voice vote-Ayes: Six. Motion carried. Update from the Sanitation Department. Randy Bennett, Public Works Division Manager, provided an overview of the structure of the Sanitation Department. Scott Brunson, Sanitation Director, provided an overview of the Waterloo WYRE App and the improvements and benefits it provides. Mr. Chiles questioned if the city would look to bring recycling in-house in the future. Randy Bennett explained that the city is currently under contract with recycling services. However, before the contract expires, they can look at the pros, cons, and costs of a change. Mr. Boesen questioned when the go back charges would begin. Randy Bennett explained that it will take a while but hopefully by fall. Mr. Boesen questioned how long the dumpster locking ordinance has been in effect. Randy Bennett explained that, unfortunately, he was not aware it was in the ordinance until recently. Mr. Nichols questioned how to report waste alongside the road. Randy Bennett explained that citizens can use the app to report an issue. Mr. Simon commented that, for example, what happens if someone reports a nuisance, like a chair sitting out in front of someone's house. Randy Bennett explained that a clean-up like that would first go through code enforcement to give them a chance to rectify the problem. ADJOURNMENT Page 1 of 2 Page 2 of 41 Feuss/Chiles that the council adjourn at 5:09 p.m. Voice vote-Ayes: Six. Motion carried. Kelley Felchle City Clerk Page 2 of 2 Page 3 of 41 CONSENT DECREE FINALIZATION / CRITICAL PROJECT LIST CITY OF WATERLOO WASTE MANAGEMENT SERVICES CITU OF WATERLOO Waste Management Sewer Rates after Increase • Minimum monthly charge $22 . 15 (includes first 3 CCF) • Minimum quarterly charge $66.44 (includes first 9 CCF) • Per CCF over minimum monthly $3 .55 per CCF charge The average residential user cost will rise by $1.90 per month, while the minimum quarterly charge will rise by $3 . 16. Page 5 of 41 Concent Decree Background • Consent Decree October 2015 • Master Plan Submitted to EPA December 2017 • Amended Master Plan 2020 • Final Amended Master Plan 2023 • 1 Year Demonstration Period began August 2023 • Demonstration Period extended to May 15., 2025 • Termination Request sent to EPA May 13 , 2025 Project #1 the Anaerobic Lagoon The Anaerobic Lagoon is a critical Asset to WMS treatment capabilities. It treats a Population Equivalent of 324,00 People. The Anaerobic Lagoon takes effluent waste from Tyson Fresh Foods. Without a properly functioning Anaerobic Lagoon Downstream Wastewater Treatment would be overwhelmed with pollutants. Tyson Waste Stream PE In 324,000 90% BOD Removal }� 74% TSS Removal f � i PE Out 32,000 I k{ r14 Discharge Combines with Wastes from a Tannery to Make Up Satellite Influent Page 7 of 41 Project # 1 Capitot Improvement Needs at Anaerobic Lagoon Waterloo, Iowa Anaerobic Lagoon Upgrades Funded by State 5/13/2024 Revolving Fund (SRF) Budget Lagoon Cover Removal $ 300,000 Lagoon Cover $ 1,500,000 Lagoon Cleaning $ 1,000,000 Piping and Supports $ 800,000 Flare/Gas Safety Equipment $ 400,000 Bldg/Blower Upgrades $ 200,000 Electrical Upgrades $ 100,000 Site Work $ 50,000 subtotal $ 4,350,000 Contingencies @ 30% $ 1,305,000 subtotal $ 5,655,000 Planning, Design, Bidding, Construction Engr $ 1,131,000 Total $ 6,786,000 Page 8 of 41 Project #2 Cattle Congress Lift Station/Force Main The Cattle Congress Lift Station is a wet pit plus dry pit type wastewater pumping station originally constructed in 1961. This lift station is a major conveyor in the City of Waterloo collection system and is in dire need of replacement snap ANNIVERSARY ' - 1 HALL MINIII M= _ 'IIS ■■ ■■ ■� worge ProjCongressject # 2 CattIe Lift Station/ Force Main Take-Home Points: Design Agreement in place with AECOM at cost of $250,000 Construction Cost expected to be $3.2 Million Construction Related Services Expected to be $250,000 Issues expected with Sovern Lands and Land Clearance Funded by State Revolving Fund (SRF) Page 10 of 41 Project #3 Phase 2 Highway 63 Lift Station and Collection System Improvements Phase 2 Highway 63 Sanitary Sewer Improvements improves Highway 63 Sanitary Sewer Collections from Jane Street to the Highway 20 Intersection. Phase 2 is critical to economic growth to this area in Greyhound Park and residential sewer conveyance to the East of Ridgeway Ave $yY�" R PHASE lit a4 PHASE 1 f _ PHASE IF � pow V, y r ry �o• � 7 i EXISTING 1JTILITI�'3 �r FIGURE fr3 •• hu IeEON-FIgER OPTIC —+ --'CENTUKYI-INK-TELEPHONE PHASE 11 U-d TE RRWATE-rTLVCFtk-r:'IBER OPTIC -•CRY OF WATERLOO-S++.NITARY 91 V&ER D' 208' 408' - ---MIOAMI•FIl3EROPTIC ---- CITY OFWATERLOO-STORMSEWER AECOM JAIVESTREETTONIGNINAY20 --W'INOSTREAM-FIBER OPTPG CITY OF WATERL00-TRAFFIC CONTROL �r PRELIMINARY ENGINEERING RE PORT Pie 11 f 41 MIMCAhiERCAN.ELECTRIC CRY OF WATE IRLOO.WATER WORKO SCALE U$H14HNfhY E3 90'UTH IHTEF[CEPT4R SEWER UP4 - --•MIDAERCAN-OAS MAY 2x21 CITY OF WATERLOO.IOWA 9063770? Project #3 Phase 2 Highway 63 Lift Station and Collection System Improvements Take-Home Points: Need to enter into Engineering Design Agreement with at cost of $600,000 Construction Related Services Cost expected to be $600,000 Construction estimated at $6.0 Million Total Construction Cost expected $7.2 Million Funded by State Revolving Fund (SRF) Page 12 of 41 Project #4 Airline Highway Lift Station and Collection Systems Improvements to No Name Creek; With the recent economic developments on Leversee Road, (Northwest Industrial Park), downstream Lift Station Improvements are necessary at Airline Highway Lift Station and Collection System to No Name Creek i MR FA r � 3349 33493 3349 z 3349 3349 _ ? �_ #Tfili 3574 35�4'3 35744 3349 -3349 33443M95 33d334% 3349fi-3535976PS766 357 7 3574Qi7Q M35415740 Id 1 Tim - 3349 ••.;�� -=33498 - 3341 �7 _ Q � 4535I42 r �3349�.334 _ pWQ7 I+ 3349&33487 rp r 1 3474 Project #4 Airline Highway Lift Station and Collection Systems Improvements to No Name Creek Take-Home Points: Need to enter into Engineering Design Agreement for lift station only with a cost of $300,000 Construction Related Services Cost for lift station only expected to be $300,000 Construction for lift station only estimated at $3.0 Million Total Construction Cost for Lift Station expected $3.6 Million Cost for Collection system improvements downstream still being vetted by consulting engineer Funded by TIF Funds Page 14 of 41 rtAll, • L T T J / ' ,•; .,s �.al 7R "1 � ,F��• r # Y{T Ste{ t y� _ ■{y -,. ", ' � ` 4 i #fid � �'� ti•s +. ■ � *-* �'�. f .+�- �y��5 ' Y* 'y' , - , +h . 'rt* lb oe s' t! Ap 006 Expected finish Project #S Titus Lift Station/ Force MainSurnmer 2025 Take-Home Points: Design with AECOM at cost of $470,000 Construction Related Services Cost expected to be $595,000 Construction bid at $6.2 Million Total Cost $7.265 Million Picture below is representation of what newly :o ISOON Page 16 of 41 Project #6 Ongoing Cure in Place Pipe . This is the annual targeted area to perform CIPP on existing infrastructure . • Annual CIPP Budget Currently @ $1,000,000 a year • Assists in reducing infiltration and inflow ( I & I ) Page 17 of 41 Project #7 Liquid Improvements/Nutrient Reduction Engineering Design Phase 2 WWTP History 1990s: Most of the facilities were constructed Two plants were constructed side-by-side —20 year life 2012: One plant was "mothballed" because the capacity wasn't needed and it was costly to operate. 2024 Plans in place to re-activate "mothballed" _ x Satellite plant to meet DNR Requirements 2017/18: Major planning effort in conjunction with DNR required nutrient removal study �, f Phased WWTP upgrades recommended Ultimately combine the two plants to - - provide capacity while meeting DNR requirements for Nutrient Reduction - 1 - $101 million in three phases. Phase 1 � Biosolids Improvements Completed atl l __ cost of $18 Million Phase 2 Cost in 2024 Dollars at $51 million Project #7 Liquid Improvements/Nutrient Reduction Engineering Design Take-Home Points: WWTP capacity needs to be expanded or Economic growth/industry/jobs will be impacted Lowest cost plan is still to combine the plants while achieving nutrient reductions per DNR requirements -$94 million total cost (2023 dollars) Next phase is to increase capacity while removing nutrients - $51 million (2024 dollars) Timing is becoming critical as the next phase will take 5 years to provide the needed capacity COST TO BEGIN DESIGN $ 390609000 2024 Dollars Easton Plant Built -1998 �'�fnlli�n Dlnnf Ridif - 1009 Page 19 of 41 In House rehabilitation of Lift Stations • Updating electrical controls, alarm systems and Programmable Logic Controllers ( PLC) • PLC will integrate with Fiber Backbone to allow stations to be visible via city's current Supervisory Control and Data Acquisition (SCADA) system • Replacement of outdate mechanical systems ( pumps, valves, piping) • Bringing equipment up to present day standards Page 20 of 41 Midland/Titus Lift Station (1955) Contract 975 NEW Cattle Congress Lift Station and Force Main(1961) Lift Station -Airline(1968) (1) (CAN) Lift Station -63 South(1975) (2) (CAN) Lift Station -Triangle (1977) (3 )(CAN) Lift Station - Cedar Terrace (1974) (4) (CAN) Douglas Lift Station (1942) Rehab Lift Station Rehab - Hawkeye(1971) (5) In House I Lift Station Rehab- David (1981) (6) Lift Station Rehab - Park Road(1967) (7) rehabilitatio Hackett Lift Station and Force Main Remodel(1960) Lift Station Rehab -Webster(1971) (8) of Lidt Station Rehab-Virigina(1954) (9) Lift Station Rehab - Garden Avenue(1960) (10) Lift Stations Lift Station Rehab - Greenbrier(1962) (11) Lift Station Rehab - Midway(1960) (12) Lift Station Rehab - Byrnbrae(1947) (13) Gates Golf Course Lift Station(1956) Country View (Currently Managing) (1988) City Hall Lift Station (1991) Ball Park Lift Station LaPorte Road (South View) Lift Station (2013) Public Works Lift Station (2011) Tower Park/ Dry Run Creek(2021) Page 21 of 41 Equipment and Vehicle Replacement Program • Sewer Cleaning equipment aging • Replace equipment before maintenance cost increase and there is still value left in equipment • Keep equipment up to present day standards Page 22 of 41 CONSENT DECREE FINALIZATION / CRITICAL PROJECT LIST CITY OF WATERLOO WASTE MANAGEMENT SERVICES CITU OF WATERLOO Waste Management Sewer Rates after 5 % Increase FY2026 • Minimum monthly charge $22 . 15 (includes first 3 CCF) • Minimum quarterly charge $66.44 (includes first 9 CCF) • Per CCF over minimum monthly $3 .55 per CCF charge The average residential user cost will rise by $1.90 per month, while the minimum quarterly charge will rise by $3 . 16. Page 24 of 41 Concent Decree Background • Consent Decree October 2015 • Master Plan Submitted to EPA December 2017 • Amended Master Plan 2020 • Final Amended Master Plan 2023 • 1 Year Demonstration Period began August 2023 • Demonstration Period extended to May 15., 2025 • Termination Request sent to EPA May 13 , 2025 Project #1 the Anaerobic Lagoon The Anaerobic Lagoon is a critical Asset to WMS treatment capabilities. It treats a Population Equivalent of 324,00 People. The Anaerobic Lagoon takes effluent waste from Tyson Fresh Foods. Without a properly functioning Anaerobic Lagoon Downstream Wastewater Treatment would be overwhelmed with pollutants. Tyson Waste Stream PE In 324,000 90% BOD Removal }� 74% TSS Removal f � i PE Out 32,000 I k{ r14 Discharge Combines with Wastes from a Tannery to Make Up Satellite Influent Page 26 of 41 Project # 1 Capitot Improvement Needs at Anaerobic Lagoon Waterloo, Iowa Anaerobic Lagoon Upgrades Funded by State 5/13/2024 Revolving Fund (SRF) Budget Lagoon Cover Removal $ 300,000 Lagoon Cover $ 1,500,000 Lagoon Cleaning $ 1,000,000 Piping and Supports $ 800,000 Flare/Gas Safety Equipment $ 400,000 Bldg/Blower Upgrades $ 200,000 Electrical Upgrades $ 100,000 Site Work $ 50,000 subtotal $ 4,350,000 Contingencies @ 30% $ 1,305,000 subtotal $ 5,655,000 Planning, Design, Bidding, Construction Engr $ 1,131,000 Total $ 6,786,000 Page 27 of 41 Project #2 Cattle Congress Lift Station/Force Main The Cattle Congress Lift Station is a wet pit plus dry pit type wastewater pumping station originally constructed in 1961. This lift station is a major conveyor in the City of Waterloo collection system and is in dire need of replacement snap ANNIVERSARY ' - 1 HALL MINIII M= _ 'IIS ■■ ■■ ■� I x t' ' Page 28 of 41 ProjCongressject # 2 CattIe Lift Station/ Force Main Take-Home Points: Design Agreement in place with AECOM at cost of $250,000 Construction Cost expected to be $3.2 Million Construction Related Services Expected to be $250,000 Issues expected with Sovern Lands and Land Clearance Funded by State Revolving Fund (SRF) Page 29 of 41 Project #3 Airline Highway Lift Station and Collection Systems Improvements to No Name Creek; With the recent economic developments on Leversee Road, (Northwest Industrial Park), downstream Lift Station Improvements are necessary at Airline Highway Lift Station and Collection System to No Name Creek i MR FA r � 3349 33493 3349 z 3349 3349 _ ? �_ #Tfili 3574 35�4'3 35744 3349 -3349 33443M95 33d334% 3349fi-3535976PS766 357 7 3574Qi7Q M35415740 Id 1 Tim - 3349 ••.;�� -=33498 - 3341 �7 _ Q � 4535I42 r �3349�.334 _ pWQ7 I+ 3349&33487 rp r 1 3474 Project #3 Airline Highway Lift Station and Collection Systems Improvements to No Name Creek Take-Home Points: Need to enter into Engineering Design Agreement for lift station only with a cost of $300,000 Construction Related Services Cost for lift station only expected to be $300,000 Construction for lift station only estimated at $3.0 Million Total Construction Cost for Lift Station expected $3.6 Million Cost for Collection system improvements downstream still being vetted by consulting engineer Funded by TIF Funds Page 31 of 41 Project #4 Phase 2 Highway 63 Lift Station and Collection System Improvements Phase 2 Highway 63 Sanitary Sewer Improvements improves Highway 63 Sanitary Sewer Collections from Jane Street to the Highway 20 Intersection. Phase 2 is critical to economic growth to this area in Greyhound Park and residential sewer conveyance to the East of Ridgeway Ave $yY�" R PHASE lit a4 PHASE 1 f _ PHASE IF � pow V, y r ry �o• � 7 0110P %61� i EXISTING UTILITIES �r � FIGURE&-3 •• AU:tFON-FIFWR OPTIC -+ --'CENTUKYLINK-TELEPHONE PHASE 11 UI.11TE RRWATE-rTWOFtk-R'IBER 8o'TIO -•CRY OF WATERLOO-S++.NITARY 91 Y&RR D' 208' 408' -�---M IMAM.FI6ER OPTIC ---- CITY OF WATERLOG-STORM SEWER AECOM JAN E STREET TO H I G H WAY 20 --w1N0$TREAM-FIBER oPTrc CITY OF WATERL00-TRAFFIC CONTROL �r PRELIMINARY ENGINEERING REPORT Pie 32 f 41 MIDAMERICAN.ELECTRIC CRY OF WATERLOO.WATER WORKO SCALE U$H14HNfhY E3 94UTH INTERCEPTOR SEWER 11P4 - --•MIDAMERICAN-OAS MAY 2GZ1 CITY OF WATERLOO.IOWA 90637702 Project #4 Phase 2 Highway 63 Lift Station and Collection System Improvements Take-Home Points: Need to enter into Engineering Design Agreement with at cost of $600,000 Construction Related Services Cost expected to be $600,000 Construction estimated at $6.0 Million Total Construction Cost expected $7.2 Million Funded by State Revolving Fund (SRF) Page 33 of 41 Project #7 Liquid Improvements/Nutrient Reduction Engineering Design Take -Home Points: WWTP capacity needs to be expanded or Economic growth/industry/jobs will be impacted Lowest cost plan is still to combine the plants while achieving nutrient reductions per DNR requirements -$94 million total cost (2023 dollars) Next phase is to increase capacity while removing nutrients - $51 million (2024 dollars) Timing is becoming critical as the next phase will take 5 years to provide the needed capacity COST TO BEGIN DESIGN $ 390609000 2024 Dollars Easton Plant Built -1998 Din"+ Ri di+ — 1009 Page 38 of 41 In House rehabilitation of Lift Stations • Updating electrical controls, alarm systems and Programmable Logic Controllers (PLC) • PLC will integrate with Fiber Backbone to allow stations to be visible via city's current Supervisory Control and Data Acquisition (SCADA) system • Replacement of outdate mechanical systems (pumps, valves, piping) • Bringing equipment up to present day standards Page 39 of 41 (Midland/Titus Lift Station (1955) Contract 975 NEW Cattle Congress Lift Station and Force Main (1961) Lift Station - Airline (1968) (1) (CAN) Lift Station - 63 South (1975) (2) (CAN) Lift Station - Triangle (1977) (3 )(CAN) Lift Station - Cedar Terrace (1974) (4) (CAN) Douglas Lift Station (1942) Rehab Lift Station Rehab - Hawkeye (1971) (5) Lift Station Rehab- David (1981) (6) Lift Station Rehab - Park Road (1967) (7) Hackett Lift Station and Force Main Remodel (1960) Lift Station Rehab - Webster (1971) (8) Lidt Station Rehab - Virigina (1954) (9) Lift Station Rehab - Garden Avenue (1960) (10) Lift Station Rehab - Greenbrier (1962) (11) Lift Station Rehab - Midway (1960) (12) Lift Station Rehab - Byrnbrae (1947) (13) Gates Golf Course Lift Station (1956) Country View (Currently Managing) (1988) City Hall Lift Station (1991) Ball Park Lift Station LaPorte Road (South View) Lift Station (2013) Public Works Lift Station (2011) Tower Park / Dry Run Creek (2021) Page 40 of 41 Equipment and Vehicle Replacement Program • Sewer Cleaning equipment aging • Replace equipment before maintenance cost increase and there is still value left in equipment • Keep equipment up to present day standards Page 41 of 41