HomeMy WebLinkAbout05.21.2025 Telecom Board Agenda
BOARD
MEMBERS
Andrew
Van Fleet
Board Chair
Theodore
Batemon
Ritch
Kurtenbach
Mike
Young
Amy
Wienands
City Council
Liaison:
Rob
Nichols
May 21, 2025
Harold E. Getty Council Chambers
Waterloo City Hall
4:00 p.m.
1. Roll call.
2. Approval of the agenda, as presented.
3. Motion approving the minutes of May 9, 2025, Special Session, as proposed.
4. Resolution authorizing payment of bills for April 2025.
5. Motion approving Addendum No. 4, in the amount of $124,210.00, with Entrust
Solutions Group, of Denver, Colorado, in conjunction with the FY 2023 Construction of a
Fiber-to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No.
1088, and authorizing the Board Chair to execute said document.
6. Motion approving Addendum No. 5, in the amount of $14,210.00, with Entrust Solutions
Group, of Denver, Colorado, in conjunction with the FY 2023 Construction of a Fiber-to-the-
Premise Feeder/Distribution and Backbone Network Project, Contract No. 1088, and
authorizing the Board Chair to execute said document.
7. Motion approving Addendum No. 6, in the amount of $3,155.00, with Entrust
Solutions Group, of Denver, Colorado, in conjunction with the FY 2023 Construction of a
Fiber-to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No.
1088, and authorizing the Board Chair to execute said document.
8. Update from general manager and consultants.
9. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and
pricing strategies or proprietary information if its competitive position would be harmed
by public disclosure not required of potential or actual competitors, and if no public
purpose would be served by such disclosure.
10. Adjourn.
Kelley Felchle
Board Secretary
WATERLOO
Telecommunications Utility Board of Trustees
TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Waterloo City Clerk’s Office
May 9, 2025
11:00 a.m.
1. Members present: Mr. Van Fleet, Mr. Young and Ms. Wienands. Mr. Batemon
arrived at 11:06 a.m. Mr. Kurtenbach was absent.
2. Moved by Young seconded by Wienands that the agenda as presented, be
approved. Voice vote-Ayes: Three. Motion carried.
3. Moved by Young seconded by Wienands to approve an Independent Contractor
Agreement with Ron Steele for advertising and promotional services. Voice vote-
Ayes: Three. Motion carried.
4. Moved by Young seconded by Batemon to approve establishing a Field Sales
Representative position and Brand and Marketing Strategist positions at Waterloo
Fiber. Voice vote-Ayes: Four. Motion carried.
Eric Lage, General Manager, provided an overview of the positions.
Amy Wienands questioned the rate of pay.
Eric Lage explained they haven’t fully determined the rate of pay. The Marketing
position was previously at $70,000. The Brand and Marketing Strategist position will
include incentives and commission.
5. Adjourn.
With no further business before the board, it was moved by Van Fleet seconded by
Batemon that the meeting be adjourned at 11:10 a.m. Voice vote-Ayes: Four. Motion
carried.
Kelley Felchle
Board Secretary
Date Vendor Name Description Amount
4/7/2025 IOWA DEPARTMENT OF REVENUE MARCH 2025 SALES TAX $ 225.56
4/7/2025 IPERS MARCH 2025 IPERS 9,801.68$
4/8/2025 IOWA DEPARTMENT OF REVENUE MARCH 2025 SALES TAX-PAYROLL $ 1,817.27
4/11/2025 WELLMARK MAY 2025 HEALTH INSURANCE 11,174.61$
4/15/2025 DELTA DENTAL OF IOWA APRIL 2025 DENTAL INSURANCE 669.52$
4/24/2025 EFTPS 1ST QTR 2025-FEDERAL PAYROLL TAX W/H $ 29,539.80
4/24/2025 EFTPS 1ST QTR 2025-FICA/MEDICARE W/H $ 17,477.32
4/30/2025 MUTUAL OF OMAHA LIFE INSURANCE-MAY 2025 279.96$
4/3/2025 UNITYPOINT HEALTH EAP SERVICES $ 127.48
4/3/2025 MUTUAL OF OMAHA LIFE INSURANCE-APRIL 2025 375.84$
4/3/2025 KIELKOPF ADVISORY SERVICES LLC CONSULTING: MARCH 2025 $ 573.75
4/3/2025 COMPLIANCE SOLUTIONS, INC PROFESSIONAL SERVICES $ 900.00
4/3/2025 COLLECTION SERVICES CENTER CHILD SUPPORT WITHHOLDING $ 383.26
4/3/2025 CITY OF WATERLOO OFFICE RENT 3.24.25-4.23.25 $ 1,000.00
4/3/2025 CITY OF WATERLOO FUEL/VEHICLE MAINTENANCE 355.23$
4/3/2025 CAMV.IO BILLING/AR MAR 2025 $ 1,500.00
4/3/2025 ADVANTAGE ADMINISTRATORS MED FLEX/DEP CARE WITHHOLDING 620.30$
4/10/2025 VENDIGARD FIRE EQUIPMENT, INC NOC:FIRE SYSTEM-HUT 1 $ 406.60
4/10/2025 SOUTH FRONT NETWORKS, LLC UPN CONNECTION-APR 2025 $ 850.00
4/10/2025 CURTIS WAYNE DEAN MARCH 2025 CONSULTING $ 1,653.75
4/10/2025 SEGRA DARK FIBER-APRIL 2025 $ 3,000.00
4/10/2025 NATIONAL RURAL TELECOM COOP MARCH 2025 TECH SUPPORT $ 500.00
4/10/2025 MENARD INC.BUILDING MAINTENANCE $ 160.73
4/10/2025 HURRICANE ELECTRIC LLC INTERNET SERVICES $ 400.00
4/10/2025 FUSE TECHNIC, LLC CONSULTING: MARCH 2025 $ 4,025.00
4/10/2025 CEDAR FALLS UTILITIES BANDWIDTH-FEB/MARCH 2025 7,420.00$
4/10/2025 CALIX SERVICE CLOUD-APR 2025 4,927.44$
4/10/2025 VOYANT APRIL 2025-TELEPHONE $ 433.75
4/10/2025 ADVANTAGE ADMINISTRATORS MED FLEX/DEP CARE WITHHOLDING 563.98$
4/17/2025 TWIN TREES, LLC MAY 2025 OFFICE RENT 13,705.28$
4/17/2025 PRINT INNOVATIONS OSP:CONTRACTOR TRUCK LOGOS $ 240.75
4/17/2025 PAYMENTUS CORPORATION TRANSACTION FEES-MAR 2025 $ 153.70
4/17/2025 EXPERIENCE WATERLOO MY WATERLOO DAYS-SPONSORSHIP $ 2,425.00
4/17/2025 ADVANTAGE ADMINISTRATORS HEALTH INSURANCE $ 214.39
4/24/2025 WATERLOO SOFTBALL ASSOCIATION ADVERTISING-TEAM FEE $ 550.00
4/24/2025 VGM GROUP, INC 600 "WE'VE MOVED" POSTCARDS WITH POSTAGE $ 641.30
4/24/2025 MIDAMERICAN ENERGY COMPANY NOC-HUT 1 UTILITIES $ 457.11
4/24/2025 CONSORTIA MARCH 2025 CONSULTING $ 2,100.00
4/24/2025 ADVANTAGE ADMINISTRATORS FS ADMIN FEES-MAY 367.09$
122,017.45$ Total
Page 1 of 2
ADDENDUM NO. 4
TO THE
EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO IA – PROJECT MANAGEMENT,
CONSTRUCTION MANAGEMENT, CONSTRUCTION INSPECTION AND ENGINEERING SUPPORT
SERVICES 2025
CITY OF WATERLOO, IOWA
DATE: May 1, 2025
The following is a revision to the EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO
IA – PROJECT MANAGEMENT, CONSTRUCTION MANAGEMENT, CONSTRUCTION
INSPECTION AND ENGINEERING SUPPORT SERVICES 202 5:
o This Addendum has been created to account for labor towards the re-engineering
of the design, re-working the splicing schematics, updating the Bill of Materials
(BoM) and any applicable permit work associated with the additional City of
Waterloo facilities connecting to the backbone. It does not include any
construction labor or material costs associated with the updated BoM.
o Scope of Work:
o Task 1: Analyzing and Optimizing Fiber Infrastructure.
▪ Determine the best Backbone (BB) architecture and fiber path for each
building, based on factors such as the number of units, the distance
from the central office, the bandwidth demand, the cost, and the future
scalability.
Summary Splicing Counts
Site Description Count
New Sites 63
Existing Sites 8/2022 List 38
o Task 2: Equipment and Component Selection for BB Network.
▪ Select the appropriate equipment and components for integration into
the existing designed BB network.
▪ Provide Bill of Materials listing out the added/adjusted equipment and
components.
o Task 3: Permit Design.
▪ Analyze the jurisdictional impacts of the updated BB network.
▪ Produce permittable documents for jurisdictional submission.
Waterloo Crossings Permit Summary Report
This report provides an overview of permit -related requirements for 61 identified
fiber optic crossing locations in the Waterloo, Iowa project area. Each location was
assessed for the potential need for easements, DOT permits, floodplain/wetlands
involvement, and railroad coordination.
Page 2 of 2
Summary Permit Counts
Permit Type Count
Easement Needed 39
Possible Floodplain 2
Possible Wetlands 1
Railroad Crossing 4
DOT Permit Needed 3
o The following labor pricing is net new costs to the project:
Staff Hours Rate Total
Design Engineer 100 $130.00 $13,000
Design Technician 650 $125.00 $81,250
Permit Coordinator 150 $100.00 $15,000
Estimator 40 $115.00 $4,600
Design Technician 80 $130.00 $10,400
Design Coordinator 8 $145.00 $1,160
Total 1,028 $124,410
Any revisions to any of the Contract Documents made by this Addendum shall be
considered as the same revision to any and all related areas of the Contract Documents not
specifically called out in this Addendum.
________________________________________ ________________________________________
Quentin Hart Andrew Van Fleet
Mayor of Waterloo, Iowa Board Chair
City of Waterloo Waterloo Fiber
________________________________________
Cole Henkle
Vice President Design & Engineering
EN Engineering, LLC
Page 1 of 2
ADDENDUM NO. 5
TO THE
EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO IA – PROJECT MANAGEMENT,
CONSTRUCTION MANAGEMENT, CONSTRUCTION INSPECTION AND ENGINEERING SUPPORT
SERVICES 2025
CITY OF WATERLOO, IOWA
DATE: May 1, 2025
The following is a revision to the EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO
IA – PROJECT MANAGEMENT, CONSTRUCTION MANAGEMENT, CONSTRUCTION
INSPECTION AND ENGINEERING SUPPORT SERVICES 202 5:
o This Addendum has been created to account for labor towards the re-engineering
of the design and updating the Bill of Materials (BoM) associated with the new
City Hall building re-locating to 100 E 4th St. It does not include any construction
labor or material costs associated with the updated BoM.
o Scope of Work:
o Task 1: Analyzing and Optimizing Fiber Infrastructure.
▪ Redesign the Backbone (BB) architecture and fiber network to
accommodate the fiber path and CO/HUB location change to the City
Hall.
▪ Ensure updated circuits from the new CO/HUB location include proper
redundancy/diversity.
o Task 2: Equipment and Component Selection for BB Network.
▪ Select the appropriate equipment and components for integration into
the existing designed BB network.
▪ Provide Bill of Materials listing out the added/adjusted equipment and
components.
o The following labor pricing is net new costs to the project:
Staff Hours Rate Total
Design Engineer 80 $130.00 $10,400
Estimator 10 $115.00 $1,150
Design Technician 16 $130.00 $2,080
Design Coordinator 4 $145.00 $580
Total 110 $14,210
Page 2 of 2
Any revisions to any of the Contract Documents made by this Addendum shall be
considered as the same revision to any and all related areas of the Contract Documents not
specifically called out in this Addendum.
________________________________________ ________________________________________
Quentin Hart Andrew Van Fleet
Mayor of Waterloo, Iowa Board Chair
City of Waterloo Waterloo Fiber
________________________________________
Cole Henkle
Vice President Design & Engineering
EN Engineering, LLC
Page 1 of 1
ADDENDUM NO. 6
TO THE
EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO IA – PROJECT MANAGEMENT,
CONSTRUCTION MANAGEMENT, CONSTRUCTION INSPECTION AND ENGINEERING SUPPORT
SERVICES 2025
CITY OF WATERLOO, IOWA
DATE: MAY 6, 2025
The following is a revision to the EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO
IA – PROJECT MANAGEMENT, CONSTRUCTION MANAGEMENT, CONSTRUCTION
INSPECTION AND ENGINEERING SUPPORT SERVICES 2024:
o Due to long lead times with USACE permits for one (1) levee crossing in Task
Order 16, the City requested to go overhead and attach to MidAmerican Energy
poles.
o This Addendum has been created to account for labor towards the Make Ready
Engineering (MRE) services (make ready, pole loading analysis, pole applications,
PE stamps, and pole data collection) for the MidAmerican Energy pole
attachment applications.
o The following labor pricing is net new costs to the project:
Service Description Quantity Unit Price Amount
Pole Load Analysis Design Coordinator 5 $145.00 $725.00
Make Ready Engineering Design Tech II 5 $130.00 $650.00
Pole Data Collection Construction Manager 2 $175.00 $350.00
Pole Data Collection Construction Inspector 2 $140.00 $280.00
Pole Data Collection Field Manager 1 $200.00 $200.00
PE Stamps PE Stamps 5 $190.00 $950.00
TOTAL $3,155.00
Any revisions to any of the Contract Documents made by this Addendum shall be
considered as the same revision to any and all related areas of the Contract Documents not
specifically called out in this Addendum.
________________________________________ ________________________________________
Quentin Hart Andrew Van Fleet
Mayor of Waterloo, Iowa Board Chair
City of Waterloo Waterloo Fiber
________________________________________
Cole Henkle
Vice President Design & Engineering
EN Engineering, LLC