HomeMy WebLinkAbout05.05.2025_Finance_Committee_MinutesDocusign Envelope ID: 43BD061 F-D025-4D68-B45B-FBBAD9979995
May 5, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda
Nichols/Chiles
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the April 21, 2025 Finance Committee meeting as proposed or
amended.
Nichols/Chiles
that the minutes of April 21, 2025, as proposed, be approved. Voice vote -Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Nichols/Chiles
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Detective Brice Lippert & Officer Jared Jolley
Class/Meeting: STORM Control Tactics Instructor Course
Destination: Black Hawk County Sheriffs Office
Dates: June 23-27, 2025
Amount not to exceed: $2,198.00
Bri Boss, Aquatics/Safety Services Specialist
Class/Meeting: Lifeguard Instructor (LGI)
Destination: Wartburg, Waverly, IA
Dates: May 17, 2025
Amount not to exceed: $300.00
Bill Beck, Fire Chief
Class/Meeting: National Security Seminar
Destination: Army War College in Carlisle, PA
Dates: July 21-24, 2025
Amount not to exceed: $613.00
Sheila Steffen, Public Works Coordinator
Class/Meeting: Iowa Municipal Professionals Academy
Destination: Ames, IA
Page 1 of 7
Docusign Envelope ID: 43BD061F-D025-4D68-B45B-FBBAD9979995
Dates: June 9-11, 2025
Amount not to exceed: $720.00
Jesse Gahertv, Collection Project Director; Brad Manahl, Operations Director; Andy
Bedard, Operator Foreman; Nolan Rasmusson, Operator and Jeremy Even, Operator
Class/Meeting: 2025 IAWEA Annual Conference
Destination: Ottumwa, IA
Dates: June 3-5, 2025
Amount not to exceed: $2,969.00
LeKeisha Veasley, Dana Jackson, Senada Muhic, Latoya Hall, Jennifer McGee
(AMENDED)
Class/Meeting: Iowa NAHRO 2025 Annual Conference
Destination: West Des Moines, IA
Dates: March 24-26, 2025
Amount not to exceed: $3,889.46
Quentin Hart, Mayor
Class/Meeting: USA Select
Destination: Washington, D.C.
Dates: May 10-13, 2025
Amount not to exceed: $4,000.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Chiles/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Airport (EMV readers)
Amount: NTE $15,000.00
Expenditure: (2) EMV contact readers to be installed in Airport parking exit pay stations.
Central Garage (King Press) REVISED
Amount: $2,748.99 + $50.00 S/H
Expenditure: Cost of units increased after council approved on April 21, 2025.
Central Garage (Welder)
Amount: $6,290.87 + $500.00 S/H
Expenditure: Millermatic252 Welder with Spoolmate Welding Gun.
Page 2 of 7
Docusign Envelope ID: 43BD061F-D025-4D68-B45B-FBBAD9979995
Central Garage (Shop Press)
Amount: $13,796.53 + $500.00 S/H
Expenditure: 75-ton heavy-duty shop press to replace failing unit.
Central Garage (Mobile Lifts)
Amount: $31,421.43 + $600.00 S/H
Expenditure: (2) wireless mobile lifts to use for lifting heavy-duty trucks for service and
maintenance.
Central Garage (Floor Service Jack)
Amount: $4,787.32 + $500.00 S/H
Expenditure: 10-ton floor service jack to replace damaged unit.
Central Garage (Adjustable Jib Boom)
Amount: $2,850.00 + $500.00 S/H
Expenditure: Adjustable jib boom to be used for radiator removal, transmission replacement,
and hydraulic cylinder replacement.
Engineering (Sanitary Sewer Repair)
Amount: $2,996.00
Expenditure: 1011 Fletcher sanitary sewer repair.
Fire (Station Specific Paging)
Amount: $558,135.00
Expenditure: Station specific paging equipment for all Waterloo Fire stations.
Mr. Boesen expressed his concerns regarding the ongoing delays due to Central Square's
inability to meet the requirements.
Bill Beck, Fire Chief, explained there would be a meeting with the 911 Board on May 7, where a
decision would be made about whether to give Central Square more time to work out the issues
or whether to use ShieldWare for the interface.
Fire (Radon Mitigation)
Amount: $2,860.00
Expenditure: Installation of radon mitigation system at Station 5 due to high radon levels.
Fire (Mental Health Check-ups)
Amount: $17,985.00
Expenditure: (109) Mental health check-ups for all staff.
Page 3 of 7
Docusign Envelope ID: 43BD061 F-D025-4D68-B45B-FBBAD9979995
Leisure Services (Picnic Tables)
Amount: $4,135.50 + 289.00 SH
Expenditure: (6) picnic tables for new shelters at Gates Park.
Leisure Services (Donor Recognition Signs)
Amount: $4,481.30
Expenditure: (2) donor recognition signs for the inclusive playground and pavilion at Gates
Park.
Leisure Services (New Bases for the Baseball and Softball Fields)
Amount: $3,640.00
Expenditure: (10) sets of new bases for the baseball and softball fields.
Police (Cardiac Wellness Stress Test)
Amount: $20,800.00
Expenditure: (40) Cardiac wellness stress tests for sworn police officers.
Police (Stress Test Reading and Diagnosis)
Amount: $6,640.00
Expenditure: (40) Cardiac stress test reading and diagnosis.
Police (Mental Health Check-ups)
Amount: $18,480.00
Expenditure: (112) Mental health check-ups for all staff.
Police (Net Cloud Subscription)
Amount: $6,572.00
Expenditure: Net Cloud Essential plan subscription.
Sanitation (Refuse Carts)
Amount: $37,960.40 + $3,000.00 S/H
Expenditure: (520) 95-gallon green carts, (104) 95-gallon brown carts, and (100) 65-gallon
green carts.
Sewer (VFD)
Amount: $26,505.00
Page 4 of 7
Docusign Envelope ID: 43BD061 F-D025-4D68-B45B-FBBAD9979995
Expenditure: New Variable Frequency Drive (VFD) for River Road storm lift station.
Sewer (Flygt Pump)
Amount: $11,597.00
Expenditure: Repair needed to Virginia LS Flygt Pump.
Street Dept (Stabilization Product)
Amount: $15,400.00 + $300.00 S/H
Expenditure: Stabilization product used for road base prior to chip sealing.
Street Dept (Core Drill)
Amount: $2,985.50 + $125.00 S/H
Expenditure: Core drill with 8-inch core bit.
Traffic (Traffic Cameras)
Amount: $5,976.87
Expenditure: Installation of traffic cameras at the 11th Street and Highway 218 intersection to
monitor traffic.
Traffic (Reflectorizing Spheres) REVISED
Amount: $19,702.98
Expenditure: (642) 50-Ib. bags of reflectorizing spheres.
Traffic (Temporary Traffic Control)
Amount: $2,625.00
Expenditure: Traffic control for Project CS-TSF-8155(777) W. 9th St. and South St. roundabout.
Traffic (Traffic Cameras)
Amount: NTE $30,000.00
Expenditure: Cameras to monitor traffic patterns within the city.
Waterloo Housing Authority (Phase One Kitchen Remodels)
Amount: $91,736.00
Expenditure: Kitchen remodels for community room kitchen area and 14 apartments on the first
floor.
Page 5 of 7
Docusign Envelope ID: 43BD061 F-D025-4D68-B45B-FBBAD9979995
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Nichols
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve budget amendment to increase transfers and hotel motel tax revenue lines and
increase various expense lines in the total amount of $600,000.00, to budget for the hotel motel
debt service transfer that was not in the original FY25 budget, as submitted by the finance
department.
Approve the budget amendment to increase the reimbursement for services revenue line and
increase the travel -professional training expense line, in the amount of $6,057.00, as submitted
by the Police Department.
Approve budget amendment to increase cash on hand revenue line and various expense lines
in the amount of $700,000.00, as submitted by the Finance Department.
Approve budget amendment for capital funds cash -on -hand revenue and increase building
improvement expense line in the amount of $56,897.00, for the phase one Ridgeway Towers
kitchen remodels, as submitted by the Housing Department.
Approve budget amendment to increase restricted donations revenue line and park
improvements expense line in the amount of $40,000.00, for the Gates and Byrnes Park
Projects, as submitted by the Leisure Services Department.
Approve a budget amendment to increase the reimbursement for service revenue line and the
medical and lab equipment expense line in the amount of $2,358.00, for the purchase of
medical training aids, as submitted by the Fire Department.
OTHER COMMITTEE BUSINESS
Feuss/Chiles
that the following refund request be approved. Voice vote -Ayes: Three. Motion carried.
Refund request for property located at 422 Hope Avenue for charges billed in error for garbage
collection fees, in the amount of $87.73.
BILLS PAYMENT
Page 6 of 7
Docusign Envelope ID: 43BD061F-D025-4D68-B45B-FBBAD9979995
April 28, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated April 28,
2025, in the amount of $2,575,240.83, be approved. Voice vote -Ayes: Three. Motion carried.
May 5, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated May 5,
2025, in the amount of $5,165,492.61, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Chiles/Nichols
that the meeting be adjourned at 5:22 p.m. Voice vote -Ayes: Three. Motion carried.
by:
DocuSigned FeU&
Kelley relc ile
City Clerk
Page 7 of 7