HomeMy WebLinkAboutPA_-_Finance_(Annual_Software_Maintenance_-_FY26) Docusign Envelope ID:3A802D90-6FA4-4492-A9C1-1570DC611199
City Clerk Use Only
Finance Committee
Approval Date 6/2/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 153,795.25 plus est. shipping costs of $ 0.00 to pay for or purchase
annual maintenance fees for financial, human resources and community development software.
This purchase or expenditure is being made because:
Vendor selected for this purchase: Tyler Technologies Inc
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
This is the required annual support and maintenance fee for the City's Enterprise
Resource software that serves all departments with financial, human resources and
community development applications.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer 0■ Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
See Attached
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ Various for attached depts
and the current available balance is $ Various for attached depts
Respectfully submitted,
Signed by:
Bridgett Wood 05/10/2024 6/2/2025
(Signature Dept. Head or Designee) Date TIUOOgna ure mance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
Docusign Envelope ID:3A802D90-6FA4-4492-A9C1-1570DC611199
FY25 FY26 INCREASE
USER LIC $ 11,903.68 $ 12,498.86 $ 595.18
ASSET MGMT $ 2,678.67 $ 2,812.60 $ 133.93
FM BASE $ 20,828.61 $ 21,870.04 $ 1,041.43
GASB $ 6,248.85 $ (6,248.85)
CC $ 2,454.10 $ 2,576.81 $ 122.71
MISC BILL $ 2,678.67 $ 2,812.60 $ 133.93
PC CASH $ 2,678.67 $ 2,812.60 $ 133.93
PROJECT $ 2,678.67 $ 2,812.60 $ 133.93
PURCHASING $ 6,248.85 $ 6,561.29 $ 312.44
REQUISITIONS $ 2,678.67 $ 2,812.60 $ 133.93
3RD PARTY DOC $ 2,452.73 $ 2,575.37 $ 122.64
HR BASE $ 15,474.01 $ 16,247.71 $ 773.70
TIME ATTEND $ 3,570.20 $ 3,748.71 $ 178.51
BUSINESS $ 4,165.46 $ 4,373.73 $ 208.27
CD STANDARD $ - $ - $ -
CODE $ 4,808.06 $ 5,048.46 $ 240.40
MUNICIPAL $ 5,355.97 $ 5,623.77 $ 267.80
PARCEL $ 3,434.91 $ 3,606.66 $ 171.75
PERMITS $ 6,182.57 $ 6,491.70 $ 309.13
E PAYMENTS $ 2,727.36 $ 2,863.73 $ 136.37
E PERMITS $ 3,434.91 $ - $ (3,434.91)
E SUITE BASE $ 7,213.44 $ 7,574.11 $ 360.67
FM ANALYTICS $ 2,424.11 $ 2,545.32 $ 121.21
SUPPORT $ 3,525.98 $ 3,702.28 $ 176.30
HR ANALYTICS $ 286.04 $ 300.34 $ 14.30
TIME ATTEND $ 22,046.69 $ 23,149.02 $ 1,102.33
TIME ATTEND MOBILE $ 3,641.56 $ 3,823.64 $ 182.08
PROXIMITY READER $ 1,593.90 $ 1,593.90
BARCODE READER $ 2,125.20 $ 2,125.20
EEMPLOYEE $ 831.60 $ 831.60
$ 151,821.44 $ 153,795.25
$ 149,244.55 PREVIOUS%SPLIT
010-03-8400-1520 $ 114,625.19 $ 112,679.64 0.755
010-22-5100-1520 $ 33,400.72 $ 32,833.80 0.22
525-15-5125-1520 $ 3,795.54 $ 3,731.11 0.025
010-26-42501520 $ 531.30
010-33-31001520 $ 531.30
010-37-41001520 $ 531.30
010-37-41801520 $ 531.30 37SPLX.OPER
010-37-45001520 $ 531.30
266-19-71001520 $ 265.65
520-14-52001520 $ 531.30
525-15-54001520 $ 265.65
010-09-82501520 $ 831.60
010-03-8400-1520 $ (2,629.67) $ (6,155.71)