HomeMy WebLinkAboutPA_-_Leisure_Services_(Heat_Pump_and_AC_Unit)_AMENDED Docusign Envelope ID:3A802D90-6FA4-4492-A9C1-1570DC611199
City Clerk Use Only
Finance Committee
Approval Date 6/2/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ $6,124.50 plus est. shipping costs of $ to pay for or purchase
Heat Pump, AC Unit, and related components for South Hills Golf Course banquet room.
Resumbittal of this item-Dennis Supply did not supply correct components.We will be using the 2nd highest bidder.
This purchase or expenditure is being made because:
AC Unit for this portion of the building is 24 years old and it failed.
Vendor selected for this purchase: Air Management, Waterloo IA
F■ Bids or written quotes were taken on this purchase, as follows:
Dennis Supply Company, Waterloo IA $4,960.22
Air Management, Waterloo IA $6,124.50
Johnstone Supply, Waterloo IA $6,618.25
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
323-37-4120-2174
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 30,000.00
and the current available balance is $ 10,455.55
Respectfully submitted,
Signed by:
Todd Derifield 5/21/25 "Arwood 6/2/2025
(Signature Dept. Head or Designee) Date (Signature inance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)