HomeMy WebLinkAboutPA_-_Police_(Dell_Desktops) Docusign Envelope ID:3A802D90-6FA4-4492-A9C1-1570DC611199
City Clerk Use Only
Finance Committee
Approval Date 6/2/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 20,029.60 plus est. shipping costs of $ 0.00 to pay for or purchase
Twenty (20) new desk top computers to replace 2015 models in all divisons.
This purchase or expenditure is being made because:
These 20 desk top computers will replace old desk tops that have reached their life
span within the department. These desk tops have not been replaced since 2015.
Vendor selected for this purchase: Dell Technologies $20,029.60
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Dell services the enitre department and we will use partts from old computers
to fix others as needed.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
323-11-1100-2106/ 324-11-1100-2106 Police Smart cities/Info Systems
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 16,960.61/230,000.00
and the current available balance is $ 16,960.61/230,000.00
Respectfully submitted,
Signed by:
Aaron McClelland, Police Captain 5/20/25 °°d 6/2/2025
(Signature Dept. Head or Designee) Date Mance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)