HomeMy WebLinkAbout06.02.2025_Finance_Committee_MinutesDocusign Envelope ID: BCA4CEE4-CD61-48B1-92B3-AEF2EFF5F085
June 2, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda as proposed be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the May 19, 2025, Finance Committee minutes as proposed or
amended.
Nichols/Chiles
that the minutes of the May 19, 2025, Finance Committee meeting as proposed be approved.
Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
TBD - New Housing Coordinator/Housing Choice Voucher Specialist (HCV)
Class/Meeting: Nan McKay - Housing Choice Voucher (HCV) Specialist Certification
Destination: Webinar
Dates: June 23-27, 2025
Amount not to exceed: $1,350.00
Lt. Rob Camarata
Class/Meeting: Enhanced Force Investigations Certification Course
Destination: Waukee, IA
Dates: July 21-24, 2025
Amount not to exceed: $1,559.00
Jesse Gaherty, Collections/Project Director; Brad Manahl, Operations Director and
Randy Bennett, Public Works Division Manager
Class/Meeting: WEFTEC Conference
Destination: Chicago, IL
Dates: September 27 - October 1, 2025
Amount not to exceed: $5,480.70
Bridgett Wood, Finance Director and Kim Bahr, Assistant Finance Director
Class/Meeting: Understanding Government Compensation and Payroll
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Docusign Envelope ID: BCA4CEE4-CD61-48B1-92B3-AEF2EFF5F085
Destination: Webinar
Dates: July 29-31, 2025
Amount not to exceed: $700.00
Bridgett Wood, Finance Director and Kim Bahr, Assistant Finance Director
Class/Meeting: Evaluating Internal Controls
Destination: Webinar
Dates: August 25-28, 2025
Amount not to exceed: $650.00
Bridgett Wood, Finance Director and Kim Bahr, Assistant Finance Director
Class/Meeting: Managing Financial Distress
Destination: Webinar
Dates: October 14-16, 2025
Amount not to exceed: $500.00
Bridgett Wood, Finance Director and Kim Bahr, Assistant Finance Director
Class/Meeting: Best Practices and Strategies for Public Investing
Destination: Webinar
Dates: October 7-9, 2025
Amount not to exceed: $700.00
Noel Anderson Community Planning and Development Director
Class/Meeting: 2025 National Brownfields Training Conference
Destination: Chicago, IL
Dates: August 5-8, 2025
Amount not to exceed: $2,233.97
Kaiden Peverill, FF/Paramedic, Austin Fortsch, FF/Paramedic, Jacob Helgeson,
FF/Paramedic, and Grant Irvine, FF/Paramedic
Class/Meeting: Critical Care Paramedic Class
Destination: Hawkeye Community College
Dates: June 2 - August 28, 2025
Amount not to exceed: $1,600.00
Det. Jeremy Berryman & Det. Luke Lamere
Class/Meeting: CTK Interview and Interrogation Course
Destination: Ankeny, IA
Dates: July 15-17, 2025
Amount not to exceed: $1,624.00
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Docusign Envelope ID: BCA4CEE4-CD61-48B1-92B3-AEF2EFF5F085
Officer Zach Depriest & Officer Lucas Depriest
Class/Meeting: Cedar Rapids Police Academy Level 1 Certification School
Destination: Cedar Rapids, IA
Dates: June 2 - Oct 3, 2025
Amount not to exceed: $8,094.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Chiles
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Engineering (Membership Dues)
Amount: $6,385.00
Expenditure: Iowa Storm Water Education Partnership (ISWEP) 2025 membership dues.
Finance (Annual Software Maintenance - FY26)
Amount: $153,795.25
Expenditure: Annual maintenance fees for financial, human resources, and community
development software with Tyler Technologies Inc.
Finance (Westward Vehicle)
Amount: $37,952.00 + $1,250.00 S/H
Expenditure: (1) GO-4 Gas Interceptor for parking enforcement vehicle.
Fire (Mounting Equipment)
Amount: $18,673.79
Expenditure: (6) Routers, antennas & mounting kits for fire apparatuses.
Leisure Services (Heat Pump and AC Unit) AMENDED
Amount: $6,124.50
Expenditure: Heat Pump, AC Unit, and related components for South Hills Golf Course banquet
room.
Leisure Services (Young Arena Ammonia Ice System)
Amount: $7,602.00
Expenditure: Annual preventative maintenance on the compressors and evaporative condenser
tower.
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Docusign Envelope ID: BCA4CEE4-CD61-48B1-92B3-AEF2EFF5F085
MIS (Compellant Storage Firmware Update)
Amount: $3,000.00
Expenditure: Statement of work with Davenport Group to upgrade Compellant Storage
Controller firmware version to allow for additional hard disk space.
Police (Dell Desktops)
Amount: $20,029.60
Expenditure: (20) Dell Desktop computers for the replacement of 10 plus -year -old systems that
will not support Windows 11.
Police (Tactical Body Armor)
Amount: $12,262.98
Expenditure: (6) Tactical body armor replacements.
Public Works (Crane Inspections)
Amount: $2,762.00 + $500.00 Load Testing
Expenditure: Crane inspections for truck cranes, bucket trucks, digger derrick, auto lifts, and
overhead crane.
Sewer (UV Lamps)
Amount: $3,445.00 + $254.00 S/H
Expenditure: (5) Spare UV lamps for waste water treatment plant.
Sewer (Lift)
Amount: $52,524.17
Expenditure: A new mobile column lift for equipment at the waste treatment plant for equipment
repairs.
Sewer (Mower)
Amount: $9,895.86
Expenditure: (1) ZT606ISL-ZT6000 Zero Turn Riding Mower for lift stations.
Street Dept (Loader)
Amount: $222,958.00
Expenditure: 2023 John Deere 624 P-Tier Wheel Loader 227638 to replace unit #194A01 2005
John Deere Loader.
BILLS PAYMENT
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Docusign Envelope ID: BCA4CEE4-CD61-48B1-92B3-AEF2EFF5F085
May 27, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated May 27,
2025, in the amount of $20,869,579.96, be approved. Voice vote -Ayes: Three. Motion carried.
June 2, 2025
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated June 2,
2025, in the amount of $2,667,824.25, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Chiles/Nichols
that the meeting be adjourned at 5:20 p.m. Voice vote -Ayes: Three. Motion carried.
,-DocuSigned by:
K<¢P<y fdd&
Kelley elcrille-4-4
City Clerk
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