HomeMy WebLinkAboutFw_ PA 4483 City of Waterloo FEMA Sub-Grantee Close-Out Notification LetterDont know if the keeper of all records need to have these documents on laserfische for 3 years
________________________________
From: Zamzow, Diane <diane.zamzow@iowa.gov>
Sent: Tuesday, July 8, 2025 11:01 AM
To: Bridgett Wood <Bridgett.Wood@WATERLOO-IA.ORG>; QUENTIN HART <QUENTIN.HART@WATERLOO-IA.ORG>
Cc: Mark Newhall <mark.newhall2@iowa.gov>; Luke Donahe <luke.donahe2@iowa.gov>; Danielle Simmons <danielle.simmons@iowa.gov>; Emily Novak <emily.novak@iowa.gov>; Beth Brincks <beth.brincks@iowa.gov>;
Jonathan Pogones <jonathan.pogones@iowa.gov>; Sara Baringer <sara.baringer@iowa.gov>
Subject: PA 4483 City of Waterloo FEMA Sub-Grantee Close-Out Notification Letter
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July 3, 2025
Mr. Quentin Hart, Mayor
City of Waterloo
715 Mulberry St.
Waterloo, Iowa 50703
RE: Sub-grantee Closeout Notification
Disaster: DR-4483-IA
Public Assistance – CFDA # 97.036
PA ID #: 013-82425-00
Dear Quentin:
The sub-grantee must retain all records that document Public Assistance project funds approved as part of this sub-grant for a period of three years from the date of the final sub-grantee
closure action. As stated in 44 C.F.R. §206.207, administrative and audit requirements, the Department of Homeland Security Office of Inspector General has the authority to conduct
a Federal audit of this disaster assistance grant or any of the sub-grants.
Our records indicate the Federal Emergency Management Agency (FEMA) officially closed your entity (the sub-grantee) on April 25, 2025. Therefore, the three-year records retention requirement
will expire on April 25, 2028. The review of the project documents concluded that no corrective actions were necessary to proceed with formal project close-out and reclassification
to an inactive status.
This project reclassification does not affect:
1) The right of the Federal awarding agency or pass-through entity to disallow costs and recover funds on the basis of a later audit or other review within the record retention
period.
2) The obligation of the non-Federal entity to return any funds due as a result of later refunds, corrections, or other transactions including final indirect cost rate adjustments.
3) Audit requirements in 2 C.F.R. §200 Subpart F - Audit Requirements.
4) Property management and disposition requirements in 2 C.F.R. §§200.310 - .316.
5) Records retention as required in 2 C.F.R. §§200.333 - .337
If there are specific issues or discrepancies on any of these documents, you should notify the Public Assistance Office immediately.
If you have any questions or concerns, please call the Public Assistance Office of the Iowa Department of Homeland Security and Emergency Management (HSEMD) at (515) 725-3231.
Sincerely,
Jonathon Pogones
Public Service Manager 1
State Public Assistance Officer
Enclosures
As Stated
JP/