HomeMy WebLinkAboutPA_Central_Garage_(Turbo_Actuator) Docusign Envelope ID:5B6494CA-5348-4AB3-A1 AF-3695E01FD5D4
City Clerk Use Only
Finance Committee
Approval Date 7/7/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ $5,186.40 plus est. shipping costs of $ 500.00 to pay for or purchase
Replacement Turbo/Actuator for#190805.
This purchase or expenditure is being made because:
Turbo/actuator is stuck on truck#190805.
Vendor selected for this purchase: Reliant Fire (Des Moines)
M Bids or written quotes were taken on this purchase, as follows:
Reliant Fire - $5,186.40
MHC Kenworth - $5,585.75
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer M Sanitation
Bonds FederaVother grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955 1571
(Fund- Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 595,500.00
and the current available balance is $ 589,591.34
Respectfully submitted,
Signed by:
Sheila Steffen �nrzo=� 56", 1�a�t v 7/7/2025
(Signature Dept. Head or Designee) Date (Signa u(e mance Dept. Review) Date
KAshared goodieslforms\Expenditure Pre-Authorization.xls(Mar 2010)
Docusign Envelope ID:5B6494CA-5348-4AB3-A1 AF-3695E01FD5D4
5121125,7:15 AM EsVrnate
COUNTER SALE ESTIMATE
Reliant Fire Apparatus, Inc. CS: CS-IA-1899
4769 NE 21 st Court Date: 5/21/2025
Des Moines, IA 50313
serviceia@reliantfire.com •
515-350-7491
Bill To Drop Ship Address Remit To
WATERLOO FIRE RESCUE WATERLOO FIRE. Reliant Fire
425 E Third Street RESCUE Apparatus
Waterloo, IA 50703 625 Glenwood Street PO BOX 470
Waterloo, IA 50703 Slinger, WI 53086
Terms Due Date Unit Purchase Order
Net 30 6/20/2025
Line Part# Description UOM Quantity Rate Amount
1 4955397RM-WA CUMMINS ISB TURBO WfA 1 $3,386,40 $3,386,40
2 Inherent Core For 4955397RM-WA Inherent Core for CUMMINS ISB TURBO W!A 1 $1,800.00 $1,800,00
3 Shipping/Freight Shipping and Freight 1 $0.00 $0.00
���yyy n� Subtotal $5,186.40
r �l V Total $5,186,40
"rV D Balance $5,186.40
engine serial#57791280
The details and the estimate for the repairs provided above are based on our first inspection and do not constitute a guarantee that no further work or parts will be
required.The estimate is not a guarantee of the final price of the repairs. The total bill of work and final price Mil be as per the details available on completion of the
repairs.Other terms and conditions as applicable.if you authorize us to perform the above repairs,either verbally or in writing,you agree to pay in full for the work
performed and parts required.
A surcharge of 4.00%of the transaction amount on Visa and Mastercard purchases,which is not greater than our cost of acceptance,will be charged. We do not
surcharge Vise and Mastercard debit cards.
Pari Returns: Returns will be accepted within fourteen(14)days of the original invoice date and subject to a 10%restocking fee for non-fabricated or special order
parts. Fabricated or special order parts sales are final and non-returnable.ShippinglhandljnglfreighUsurcharges incurred will be the responsibility of the Purchaser and
not refunded from the original invoice.
10
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Docusign Envelope ID:5B6494CA-5348-4AB3-A1 AF-3695E01FD5D4
Todd Swarts
From: Francis, Rich <Rich.Francis@mhc.com>
Sent: Tuesday, May 20, 2025 4:06 PM
To: Todd Swarts
Subject: RE: TURBO PRICING
Follow Up Flag: Follow up � n
Flag Status: Flagged {f
CAUTION:This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments
unless you recognize the sender and know the content is safe.
4352326RXCUM,turbo $3,153.51
4352326RXCUM, core $769.23
4032772RXCUM, actuator $1324.14
4032772RXCUM, core $307.69
3963991 CUM, seat washers $7.22
4939565CUM, stud $20.95
3818824CUM, nut $3.03
I could have everything Thursday morning on stclZk order
Rich Francis I Pads Manager
MHC Kenworth-Waterloo
(319)257-5422 mobile(319)464-6042 i website
From:Todd Swarts<Todd.Swarts@WATERLOO-IA.ORG>
Sent: Tuesday, May 20, 2025 3:46 PM
To: Francis, Rich<Rich.Francis@mhc.com>
Subject: TURBO PRICING
Good afternoon, I have a turbo I am looking for it is for a Cummins engine s/n 57791280. We would be
looking to replace the VGT as well.
Thanks
Todd Swarts
Central Garage—Parts Clerk
625 Glenwood St.
Waterloo, IA 50703
CITY OF WATERLOO
D: 319-291-4522 x3675
O: 319-291-4445
CITYk7tATFRL00
Docusign Envelope ID:5B6494CA-5348-4AB3-A1 AF-3695E01FD5D4
Pre-Authorization Request
Item Description:U
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