HomeMy WebLinkAboutPA_MIS_(Avaya_Maintenance_and_License) Docusign Envelope ID:5B6494CA-5348-4AB3-A1 AF-3695E01FD5D4
City Clerk Use Only
Finance Committee
Approval Date 7/7/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 13,363.93 plus est. shipping costs of $ n/a to pay for or purchase
Avaya IP Phone System Licensing, Maintenance and Support
This purchase or expenditure is being made because:
This is annual phone system maintenance (July 1, 2025 -June 30, 2026)
Vendor selected for this purchase: SCI Communications
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
SCI Communications was chosen as maintenance vendor because they are most
familiar with our system - and have given good support int he past as needed.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220 1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 103,416.00
and the current available balance is $ 103,416.00
Respectfully submitted,
Signed by:
Chris Youngblut 06/30/2025 L
VK 64Y 7/7/2025
(Signature Dept. Head or Designee) Date (Signa ure finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)