HomeMy WebLinkAboutBolton & Menk - PSA - Rental Car Quick Turnaround Project - 7.21.2025 BOLTON 3507 High Point Drive North Bldg. 1
Suite E130
& M E N K Oakdale, MN 55128
Real People. Real Solutions. Phone: (651) 704-9970Bolton-Menk.com
April 27, 2025
Mr. Steven Kjergaard
Director of Aviation
Waterloo Regional Airport
2790 Livingston Ln
Waterloo, IA 50703
RE: Waterloo Regional Airport(ALO)
Rental Car Quick Turnaround Facility
Proposal for Professional Services
Dear Mr. Kjergaard,
Bolton & Menk, Inc. (BMI) is pleased to submit our proposal for Professional Services for the Rental Car
Quick Turnaround (QTA) Facility Concept development project at Waterloo Regional Airport (ALO).
We understand that you would like exhibits depicting a rental car QTA facility concept that can be used
to attract rental car tenants to ALO.The selected site is vacant and located at the intersection of
Livingston Lane and Betsworth Drive.The facility should provide two automobile fueling positions,three
car wash bays, administrative space for three or four offices, and associated vehicle staging/parking.The
concept will also incorporate landscaping to maintain aesthetically pleasing sight lines from Livingston
Lane and Betsworth Drive.
BMI will develop a conceptual layout and two (2) street level renderings to visually represent what the
facility would look like.
SCOPE OF SERVICES:
TASK 1:
1.1 Project Meetings
BMI will conduct two (2) meetings with the Airport and BMI staff. It is anticipated that all
meetings will be conducted virtually and cover the following topics:
• Review of preliminary site layout.
• Review of street level renderings and final layout development.
1.2 Rental Car Quick Turnaround Facility Conceptual Site Plan
BMI will develop one rental car QTA concept site plan.
1.3 Street Level Renderings
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Bolton&Menk is an squat opportunity employer.
Name: Rental Car Quick Turnaround Facility
Date:April 27,2025
Page 2 of 3
BMI will prepare two (2) aesthetically pleasing street level renderings based on the conceptual
site plan developed.The purpose of the street level renderings will be to provide a visualization
of the proposed site development for use in marketing and promotional purposes.
ASSUMPTIONS AND EXCLUSIONS:
We made the following assumptions in estimating the effort needed for overall task performance:
• The Airport identified the preferred location; evaluation of alternate sites is not included.
• Site investigation, inventory of existing car rental facilities, demand/capacity analysis,
alternatives analysis, cost estimating or other services beyond those described in the scope of
services are not included but can be provided for additional fee.
• One alternative will be prepared.
• The deliverable consists of three exhibits (one site plan and two street level renderings)
provided in PDF format.
• Meetings will be virtual (MS Teams).
CONSIDERATION:
The services described above in this proposal shall be completed on a LUMP SUM basis for$9,500.This
work will be completed in accordance with the attached 2025 Schedule of Fees and the Terms of
Proposal.
Bolton & Menk, Inc. puts a high priority on ensuring that our company's efforts are consistent with our
clients' needs. Please review this document,the fee schedule and the attached terms and conditions. If
you find this proposal acceptable, please return a signed and dated copy of our proposal.
Sincerely,
BOLTON & MENK, INC.
EI iott Lindgren
Aviation Group Leader
Attachments:
2025 Schedule of Fees
Terms of Proposal
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Bolton&Menk is an equal opportunity employer.
Name: Rental Car Quick Turnaround Facility
Date:April 27,2025
Page 3 of 3
*************************************************************************************
Authorization and acceptance of this letter proposal.
Waterloo Regional Airport, Waterloo, Iowa
By: x 7/22/25
Mr. Steve Kjergaard Date
Director of Aviation
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Bolton&Menk is an equal opportunity employer.
2025 SCHEDULE OF FEES
The following fee schedule is based upon 2025 HourLy
competent, responsible professional services EmpLoyee CLassification
and is the minimum, below which adequate
professional standards cannot be maintained. Graduate Engineer $125-185
It is, therefore,to the advantage of both Design Engineer $125-196
the professional and the client that fees be
commensurate with the service rendered. Project Engineer $145 215
Charges are based on hours spent at hourly Senior Project Engineer $160-215
rates in effect for the individuals performing Project Manager $135-240
the work.The hourly rates for principals and
members of the staff vary according to skill Senior Project Manager $188-273
and experience.The current specific billing Architect $186-267
rate for any individual can be provided upon Planner $125-168
request.
Senior Planner $170-228
The fee schedule shall apply for the period Landscape Designer $98-196
through December 31, 2025.These rates may
be adjusted annually thereafter to account Landscape Architect $148 176
for changed labor costs, inflation, or changed Senior Landscape Architect $160-268
overhead conditions. Survey Technician' $90-196
These rates include labor, general business, Graduate Surveyor $122-190
and other normal and customary expenses Licensed Project Surveyor $180-225
associated with operating a professional Technician $75-182
business. For projects with typical expenses
and unless otherwise agreed,the above Senior Technician $125-212
rates include vehicle and personal expenses, Administrative/Corporate Specialists $68-175
mileage, telephone, survey stakes, and Specialist* $100-230
routine expendable supplies; no separate
charges will be made for these activities Practice Expert** $145-363
and materials. Expenses beyond typical Principal** $175-316
project expenses, non-routine expenses, Senior Principal** $218-333
and expenses beyond the agreed scope
of services, such as out of town travelGPS/Robotic" ' '
expenses, long travel distances, large CAD/Computer UsageCAD/Comp NO CHARGE
quantities of prints, extra report copies, Routine Office SuppLies NO CHARGE
outsourced graphics and photographic
reproductions, document recording fees, CHARGE
outside professional and technical assistance, Field Supplies/Survey Stakes&Equipment NO CHARGE
and other items of this general nature will be
invoiced separately. Rates and charges do not Mileage
NO CHARGE
include sales tax, if applicable.
' No separate charges will be made for GPS or robotic total stations on Bolton&Menk,Inc.
survey assignments;the cost of this equipment is included in the rates for survey technicians.
*Specialized role not classified above otherwise.
**Highly specialized and industry expertise unique to the market or area of discipline.
Submitted by Bolton& Menk, Inc.
Terms of Proposal — Limited Scope General Project IA
Bolton & Menk, Inc.
The accompanying Proposal (hereinafter referred to as "Proposal") is subject to the following terms and con-
ditions. These Terms of Proposal (hereinafter referred to as "Terms") are an integral part of the accompany-
ing Proposal as if stated directly therein. No change or deviation from these Terms will be binding without
the written approval of Bolton & Menk, Inc. (BMI). Such changes may require an adjustment in the proposed
fee, schedule,or scope of Proposal.
A. Services: BMI proposes to perform the services out- F. Utilities: Unless otherwise explicitly stated in the pro-
lined in the Proposal for the stated fee arrangement. posal, if utility surveys are included in scope of services,
Changes required by the Client or other controlling entities utilities will be located from available utility records, utility
(regulatory agencies, contractors, courts, etc.) from the company locates and surface evidence of underground im-
scope or schedule of services described in the Proposal are provements. Some subsurface improvements may not be
"Additional Services" and will be invoiced on an hourly ba- disclosed by such methods and Client assumes responsibil-
sis in addition to the stated fee arrangement. ity for exploratory excavations and other work to assure
utility locations. BMI assumes no liability for matters aris-
B. Information from Client: Unless otherwise stated,Cli- ing from subsurface utilities that vary from locations de-
ent agrees to provide BMI with all site information Hetes- pitted on previous plans or locates provided by Client or
sary to complete the proposed services. This information utility companies.
should include current site property descriptions (from ab
stract,title opinion or title commitment);other legal docu- G. Project Approval: Due to site limitations, code inter-
ments affecting the site; copies of previous surveys, maps, pretation, regulatory reviews, political considerations and
utility locates,engineering studies and plans;existing or re- Client directed design and improvements; BMI makes no
quired soils and geotechnical reports;governmental, regu- representations as to acceptability or approvability of the
latory and utility reviews and determinations;and all other project, or, zoning requests, permit applications, site and
pertinent information. BMI may rely on accuracy of Client development plans, plats and similar documents. Client's
provided information. Client shall promptly inform BMI of obligation for payment of fees owed BMI is not contingent
any alleged defects in the services. upon project approval.
C. Access to Site: Unless otherwise stated, Client agrees H. Opinions or Estimates of Project Costs: Where in-
to provide BMI with access to the site, including adjoining cluded as part of project scope or otherwise, opinions or
properties, for activities necessary for the performance of estimates of project cost will generally be based upon pub-
services. It is understood that in the normal course of lic construction cost information. Since BMI has no control
work, unavoidable property damage may occur due to ex- over the cost of labor, materials, competitive bidding pro-
cavations,tree and brush trimming,marking lines,etc. BMI cess, weather conditions and other factors affecting the
will take reasonable precautions to minimize damage due cost of construction,all cost estimates are opinions for gen-
to its activities. The cost to correct resulting damage has eral information of the Client and BMI does not warrant or
not been included in the fee and the Client agrees to reim- guarantee the accuracy of construction cost opinions or es-
burse BMI for any costs associated with required restora- timates. Project financing should be based upon actual,
tion work. contracted construction costs with appropriate contingen-
cies.
D. Standard of Care: Professional services provided un-
der this Agreement will be conducted in a manner con- I. Construction Phase Services: Client is notified that
sistent with that level of care and skill ordinarily exercised BMI shall not be responsible for means, methods, tech-
by members of BMI's profession currently practicing under niques,sequences, or procedures of construction selected
similar conditions. BMI makes no warranties, expressed by any contractor employed on the project nor for the
or implied,or otherwise with respect to any services per- safety precautions or programs incident to the work of any
formed or furnished. contractor
E. Certifications: Any certification provided by BMI is a J. Ownership and Alteration of Documents: All docu-
professional opinion based upon knowledge, information, ments,including reports,drawings,field data,notes,plans,
and beliefs available to BMI at the time of certification. specifications and documents or electronic media pre-
Such certifications are not intended as and shall not be con- pared or furnished by BMI under this agreement remain
strued as a guarantee or warranty. BMI shall not be re- the property of BMI. Upon payment of all amounts owed,
quired to certify the existence of conditions whose exist- the Client is granted a limited license to BMI's submittals
ence BMI cannot reasonably ascertain. for Client's reasonable use and to make and retain copies
for such use. However, BMI's submittals are not intended
Terms of Proposal—Limited General Scope IA Page 1 of 2 April 25,2025
for reuse by the Client or third parties on other projects or surveying and engineering services unless BMI is reim-
alteration by others without the written consent of BMI. bursed for additional premium expenses.
Electronic media may be furnished for convenience of Cli-
ent; however, only signed and certified paper copies of P. Dispute Resolution: Any claims or disputes made dur-
submittals maybe relied upon as documentation of profes- ing or after the performance of services between BMI and
sional services provided. the Client,with the exception of claims by BMI for non-pay-
ment of services rendered, shall first be submitted to me-
K. Billings and Payments: Invoices for BMI's services diation for resolution prior to initiating any other legal pro-
shall be submitted, at BMI's option, either upon comple- ceedings.
tion of such services or on a monthly basis. Unless credit
to Client is approved, payment is due upon receipt of ser- Q. Agreement: If the Proposal is accepted,the Client and
vices and deliverables. If, at sole discretion of BMI, credit BMI will enter into an Agreement incorporating the accom-
is advanced to Client, invoices shall be due and payable panying Proposal, these Terms and such additional terms
within 30 days after the invoice date. If the invoice is not and conditions as may be mutually acceptable to BMI and
paid within 30 days,BMI may,without waiving any claim or Client. In the absence of a separate, executed written
right against the Client,and without liability whatsoever to agreement, the accompanying Proposal and these Terms
the Client,terminate the performance of its services. BMI of Proposal shall constitute the whole and complete agree-
reserves the right to withhold any deliverables until all un—
paid fees are paid in full. Amount of retainer(if applicable) R. Termination of Services: The Agreement created un-
will be applied to amount owed on final invoice. der Paragraph Q may be terminated by the Client or BMI
L. Late Payments: Accounts unpaid 30 days after the in- should the other fail to perform its obligations hereunder;
voice date will be subject to a monthly service charge of or, by BMI if the presence of an unknown or undisclosed
1.5%on the unpaid balance. If any portion or all of an ac- federally, state or locally regulated hazardous material is
count remains unpaid 60 days after billing,the Client shall encountered. In the event of termination, the Client shall
pay all costs of collection, including reasonable attorney pay BMI for all services rendered to the date of termina-
fees. tion,all reimbursable expenses,and reimbursable termina-
tion expenses.
M. Waiver:To the fullest extent permitted by law, Client
and BMI waive against each other,and the other's employ- S. Withdrawal of Proposal: This Proposal constitutes a
ees, partners, officers, agents, insurers, and subcontrac- non-binding offer to perform services and BMI reserves the
tors, claims for or entitlement to special, incidental, indi- right to withdraw or modify this proposal, without liability
rect, or consequential damages arising out of, resulting to the Client, at any time prior to receipt of written ac-
from,oranyway related to this Agreement,from any cause ceptance from the Client and execution of a signed agree-
or causes. Client waives claims against BMI individual em—
ployees and agrees any claim, demand or suit shall be as- T. LIEN RIGHTS: Pursuant to the representations by the
serted only against the BMI corporate entity. CLIENT and to the extent permitted by Iowa Law for the
N. LIMITATION OF LIABILITY: In recognition of the rela- improvements to be made to the project property, BMI
tive risks,rewards,and benefits of the project to both the reserves the right to file a lien against the project property
Client and BMI, the risks have been allocated such that in the event of delinquent or non-payment of monies
the Client agrees that BMI's total liability to the Client for owed to BMI by the CLIENT.
any and all injuries, claims, losses,expenses, damages or
claimed expenses arising out of the performance of this
agreement from any cause or causes,shall not exceed to-
tal compensation paid to BMI. Such claims include, but
are not limited to, BMI's negligence, errors, omissions,
strict liability,breach of contract,or breach of warranty.
O. Certificates of Insurance: BMI will maintain, at its ex-
pense, statutory worker's compensation insurance cover-
age,automobile liability insurance,commercial general lia-
bility insurance and professional liability coverage for
claims arising from bodily injury,death or property damage
which may arise from the negligent performance by BMI or
its employees. BMI will, upon request,furnish Certificates
of Insurance documenting terms of coverages. BMI will not
be required to extend coverages beyond those which are
usual and customary for similar firms practicing similar
Terms of Proposal—Limited General Scope IA Page 2 of 2 April 25,2025