HomeMy WebLinkAboutPA_MIS_(Elements_Software_Renewal) Docusign Envelope ID:C6B12465-8266-4883-8847-8598ADF50C4D
City Clerk Use Only
Finance Committee
Approval Date 7/21/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 42,436.00 plus est. shipping costs of $ to pay for or purchase
Elements XS Annual Subscription
This purchase or expenditure is being made because:
Elements XS is our asset management and work order system used by most deparments.
Cost of renewal is split out to all departments that use the system.
Vendor selected for this purchase: Novotx, LLC
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Novotx, LLC is the application owner and subscription, maintenance and support is
through them.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
See attachment
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
Signed by:
Chris Youngblut 07/14/2025 "P.rwoocl 7/21/2025
(Signature Dept. Head or Designee) Date (Signa ure finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)