HomeMy WebLinkAboutPA_Clerk's_Office_(CivicClerk_Renewal) Docusign Envelope ID: E9EE202A-AEF8-46B1-93AE-BFDA6DE45FE9
City Clerk Use Only
Finance Committee
Approval Date$/4/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 23,746.51 plus est. shipping costs of $ NSA to pay for or purchase
Renewal of agenda and minutes management software.
This purchase or expenditure is being made because:
To have digital storage of agendas and minutes
Vendor selected for this purchase: CivicPlus
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Bids are not required for this purchase
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8400-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 218,330.00
and the current available balance is $ 98,806.07
Respectfully submitted,
Signed by:
Kelley Felchle, City Clerk F; Arwood 8/4/2025
(Signature Dept. Head or Designee) DateI I nce Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)