HomeMy WebLinkAbout07.21.2025_Finance_Committee_Minutes Docusign Envelope ID:55842E20-D4D1-4961-8912-6E73E09D88F6
July 21, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda as proposed be approved. Voice vote-Ayes: Three. Motion carried.
Approval of Minutes of the July 7, 2025, Finance Committee meeting as proposed or amended.
Nichols/Chiles
that the minutes of July 7, 2025, as proposed, be approved. Voice vote-Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel requests be approved. Voice vote-Ayes: Three. Motion carried.
Rusty Zey, Ops Coordinator; Troy Deeds, Tyler Hare, Cody Wilson, Griffin Cameron, Ops
Specialists
Class/Meeting: Aircraft Live Burn Training
Destination: Eastern Iowa Airport, Cedar Rapids, IA
Dates: September 25-26, 2025
Amount not to exceed: $2,250.00
Steven Klergaard, Director of Aviation
Class/Meeting: 4 States Airport Conference
Destination: Kansas City, MO
Dates: August 19-22, 2025
Amount not to exceed: $1,280.00
Jason Hernandez, WFR Medical Supervisor; Dawn Ward, WFR EMS Administrative
Secretary
Class/Meeting: IEMSA Regional EMS Billing and Documentation Conference
Destination: Hilton Garden Inn, West Des Moines, IA
Dates: August 12-13, 2025
Amount not to exceed: $1,012.00
Sgt. Jordan Ehlers, Det. Jesse Aitchison & Det. Gavin Kramer
Class/Meeting: National Gang Research Crime Center Training Conference
Page 1 of 4
Docusign Envelope ID:55842E20-D4D1-4961-8912-6E73E09D88F6
Destination: Chicago, IL
Dates: August 3-6, 2025
Amount not to exceed: $4,945.00
Angie Fordyce, Community Development Coordinator
Class/Meeting: Housing Development Roundtable Session Registration
Destination: Des Moines, IA
Dates: July 28-29, 2025
Amount not to exceed: $440.00
PRE-AUTHORIZATION TO EXPEND OVER $2,500.00
Nicholes/Chiles
that the request for the following pre-authorizations to expend over $2,500 be approved. Voice
vote-Ayes: Three. Motion carried.
Central Garage (Light bars and equipment for Police vehicles)
Amount: $64,000.00
Expenditure: Blanket pre-authorization to upfit police vehicles with light bars and equipment.
Engineering (Aerial Photos)
Amount: $7,500.00
Expenditure: Orthorectified aerial photos.
Leisure Services (Interpretive Signs)
Amount: $9,000.00
Expenditure: (7) interpretive signs featuring local bird and tree species to be installed around
the Greenbelt Lake trail. This is the last portion of the REAP prosect at Greenbelt Lake (Phase
Leisure Services (LEDs)
Amount: $23,146.96
Expenditure: Clean and replace LEDs in all North and South Exterior Cedar Valley SportsPlex
signs.
Leisure Services (Fairview Cemetery)
Amount: $70,000.00
Expenditure: Funding for operations at Fairview Cemetery - FY2026.
MIS Department WE Network Switch)
Page 2 of 4
Docusign Envelope ID:55842E20-D4D1-4961-8912-6E73E09D88F6
Amount: $4,570.18 + $5.00 S/H
Expenditure: HPE Aruba 6200M Network Switch.
MIS (Elements Software Renewal)
Amount: $42,436.00
Expenditure: Elements XS annual software, licensing and support subscription.
Police (Ammunition)
Amount: $22,636.30
Expenditure: FY26 annual ammunition order.
Police (GrayKey Software Renewal)
Amount: $34,760.00
Expenditure: Annual GrayKey software renewal for FY26.
Sewer (Switch)
Amount: $70,550.00
Expenditure: New 15 KV switch to replace an existing deteriorated switch.
SEWER (Generator)
Amount: $12,947.00 + $150.00 S/H
Expenditure: Generator for TV van.
SEWER (Nozzles)
Amount: $37,898.00
Expenditure: (6) double nozzles with Rotomix tank mixing assemblies.
Traffic Dept (Sign Blanks and Sheeting)
Amount: $20,000.00
Expenditure: Blanket pre-authorization for sign blanks and sheeting for FY2026.
Traffic Dept (Cabinet)
Amount: $21,427.00
Expenditure: Traffic cabinet for Broadway and Donald Streets.
BUDGET LINE ITEMS TO BE AMENDED
Page 3 of 4
Docusign Envelope ID:55842E20-D4D1-4961-8912-6E73E09D88F6
Feuss/Nichols
that the following budget line items be approved. Voice vote-Ayes: Three. Motion carried.
Approve the project budget to accept the Project Safe Neighborhood Grant, in the amount of
$62,536.00, as submitted by the Police Department.
Approve the project budget for the Byrne Justice Assistance Grant for the Tri-County Task
Force funded with a federal grant passed through the State of Iowa in the amount of
$212,841.00, ($123,801.00 to be used by the City of Waterloo and $89,040.00 to be used by
other agencies), as submitted by the Police Department.
BILLS PAYMENT
July 14, 2025
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated July 14, 2025, in the
amount of$5,063,034.08, be approved. Voice vote-Ayes: Three. Motion carried.
July 21, 2025
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated July 21, 2025, in the
amount of$10,760,784.11, be approved. Voice vote-Ayes: Three. Motion carried.
ADJOURNMENT
Chiles/Nichols
that the meeting be adjourned at 5:22 p.m. Voice vote-Ayes: Three. Motion carried.
Signed by:
KtUfty f
Kelley e c e
City Clerk
Page 4 of 4