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HomeMy WebLinkAbout05.21.2025.telecommunications_minutes Docusign Envelope ID:CDOA2BF1-D271-4F1E-ADC2-E826CB1A9C9B TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES City Council Chambers May 21, 2025 4:00 p.m. 1. Members present: Mr. Van Fleet, Mr. Kurtenbach, Mr. Young and Mr. Batemon. Ms. Wienands was absent. 2. Moved by Kurtenbach seconded by Young that the agenda as presented, be approved. Voice vote-Ayes: Four. Motion carried. 3. Moved by Batemon seconded by Young approving the minutes of May 9, 2025, Special Session, as proposed. Voice vote-Ayes: Four. Motion carried. 4. Moved by Kurtenbach seconded by Young approving a resolution authorizing payment of bills for April 2025. Roll Call vote-Ayes: Four. Motion carried. Resolution No. 2025-010. 5. Moved by Kurtenbach seconded by Batemon approving Addendum No. 4, in the amount of$124,210.00, with Entrust Solutions Group, of Denver, Colorado, in conjunction with the FY 2023 Construction of a Fiber-to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No. 1088, and authorizing the Board Chair to execute said document. Voice vote-Ayes: Four. Motion carried. Eric Lage, General Manager, shared that this amendment is for the backbone only, so none of these costs will hit our budget. He explained that the city added some additional sites they wanted attached to the backbone. 6. Moved by Kurtenbach seconded by Young approving Addendum No. 5, in the amount of$14,210.00, with Entrust Solutions Group, of Denver, Colorado, in conjunction with the FY 2023 Construction of a Fiber-to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No. 1088, and authorizing the Board Chair to execute said document. Voice vote-Ayes: Four. Motion carried. Eric Lage, General Manager, shared that this addendum is also backbone only and is just to connect the new city hall location. Mr. Kurtenbach questioned when the downtown area would be scheduled. Eric explained that the next task order includes downtown, and it would likely be sometime in the summer. 7. Moved by Kurtenbach seconded by Young approving Addendum No. 6, in the amount of$3,155.00, with Entrust Solutions Group, of Denver, Colorado, in conjunction with the FY 2023 Construction of a Fiber-to-the-Premise Docusign Envelope ID:CDOA2BF1-D271-4F1E-ADC2-E826CB1A9C9B Page 2 Feeder/Distribution and Backbone Network Project, Contract No. 1088, and authorizing the Board Chair to execute said document. Voice vote-Ayes: Four. Motion carried. Eric Lage, General Manager, commented that this addendum is one-hundred percent utility. He explained that there is a levy crossing in the current task order which they have been waiting for permits from the Army Corps of Engineers. This addendum will allow us to move forward with arial installation and avoid the permits. Board members discussed the use of arial lines with Eric Lage. 8. Update from general manager and consultants. Eric Lage, General Manager, shared various upcoming events that they will be attending or participating in and stated that the ribbon cutting event for the new office space will happen in June. The job description for the marketing position was just posted and the sales position will follow shortly. He further shared that staff have been busy getting ready for the upcoming audit with Creative Planning. He commented that Chris Wendland no longer practices law at his firm, so they have chosen to work with Dustin Zeschke of Swisher & Cohrt. Mr. Kurtenbach shared a citizen's concerns about where our fiber and boxes are being placed on Huntington Road. He commented that Irish Fest wanted to know if Waterloo Fiber would be interested in helping on a few things during the festival. Eric Lage commented that he will investigate the request. Maggie Burger, Speer Financial, provided an update on the proforma packets that will be going out next week and intends to have a bond anticipation note in place by the end of the city's fiscal year ending June 30, 2025. A virtual meeting will likely need to be held in June to approve the packet so that the funding is in place by June 30. Those funds will be funneled to the city of Waterloo to cover the construction costs that they have been carrying. Work on the second round of funding will begin over the summer months. Mr. Van Fleet questioned who she was working with on the proforma. Maggie Burger shared that her primary contract is Courtney Violette but has also been working with Joe Carella. She shared her high level of confidence in the accuracy of the forthcoming proforma. Mr. Kurtenbach questioned the timeline for Hut 2 and 3. Eric Lage provided an update on the process and that Hut 2 will probably be early to mid-summer. Docusign Envelope ID:CDOA2BF1-D271-4F1E-ADC2-E826CB1A9C9B Page 3 Mr. Van Fleet questioned if Ahlers and Cooney are still utilized. Eric Lage confirmed, stating that it is mostly for RFP's and like items. Steve Jakab, Entrust, provided an update on task order 17 has been released for construction which will begin next month. 9. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and pricing strategies or proprietary information if its competitive position would be harmed by public disclosure not required of potential or actual competitors, and if no public purpose would be served by such disclosure. Roll Call vote-Ayes: Four. Motion carried. Moved by Kurtenbach seconded by Young to enter into Closed Session at 4:27 p.m. Roll Call vote-Ayes: Four. Motion carried. Moved by Kurtenbach seconded by Young to adjourn Closed Session at 4:57 p.m. Roll Call vote-Ayes: Four. Motion carried. 10. Adjourn. With no further business before the board, it was moved by Kurtenbach seconded by Young that the meeting be adjourned at 4:57 p.m. Voice vote-Ayes: Four. Motion carried. Signed by: r t"te FF60BCOFFBC64AB... Kelley Felchle Board Secretary