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HomeMy WebLinkAboutCouncil Packet - 9/2/2025CITY OF �4iLTERLOO IOWA THECITY COUNCIL OF WATERLOO, IOWA REGULAR SESSION TO BE HELD AT Harold E. Getty Council Chambers Tuesday, September 2, 2025 5:30 PM CITY OF WATERLOO COMMUNITY VISION PLAN 1. Fly the W: To develop a sense of pride and relationship between residents and the City of Waterloo, and then leverage that pride to communicate the City's attributes to external audiences. 2. Elevate Housing: Redevelop, renovate, or improve 800 residences in Waterloo in eight years by providing access to capital. 3. Celebrate and Connect Neighborhoods: To leverage Waterloo's rich tradition of neighborhoods by celebrating and connecting them with the community and region at large. 4. Waterloo Works: Grow a diverse and skilled workforce in Waterloo that connects people and employers for mutual growth. 5. Crossroads Doubledown: Re -energize the Crossroads Mall area into a sports/recreation-themed gravitational center. 6. Power Up Downtown: Keep Waterloo's core downtown evolving to meet the needs of future generations, supporting and showcasing arts and cultural opportunities and creating an experience like no other. 7. Sportstown USA: To generate excitement, develop youth, and drive investment and economic impact from year-round visitors. 8. Community of Opportunity: Eliminate barriers that keep Waterloo residents, and the community as a whole, from reaching its true potential, creating an equitable, thriving, and sustainable community for future generations. Waterloo is a Community of Opportunity, where everyone can prosper. GENERAL RULES FOR PUBLIC PARTICIPATION REGULAR SESSION AGENDA A. Iowa Code Chapter 21 gives the public the right to attend council meetings, but it does not require cities to allow public participation except during public hearings. The public is required to follow the rules listed in this article when speaking during any meeting of the city council. B. At the presiding officer's discretion, individuals may address the presiding officer by stepping to the podium, and after recognition by the presiding officer, shall state their Page 1 of 730 name, address, and group affiliation, if appropriate, and speak clearly into the microphone. C. Comments shall be germane and refrain from personal, impertinent, or slanderous remarks. D. Cell phones and electronic devices shall be set to silent prior to the start of the meeting. RULES FOR PUBLIC COMMENT SECTION OF THE AGENDA A. Individuals shall speak one (1) time on only one (1) issue for a maximum of three (3) minutes During the public comment section of the agenda. The public shall not be required to pre -register to speak during public comment. Individuals shall only speak on matters not listed on the regular agenda for that date. Any matter presented shall be directed to the presiding officer and addressed, if necessary, after the meeting. B. Council members may speak during public comment portion of the agenda after the public has finished speaking C. City staff shall not be required to provide an immediate answer to a matter presented during a council meeting unless it specifically pertains to an item on the agenda RULES FOR PUBLIC COMMENT DURING PUBLIC HEARINGS Individuals may speak during the public comment portion of a scheduled public hearing for a maximum of three (3) minutes or may submit written comments to the city clerk by four o'clock (4:00) P.M. on the day of the public hearing. Groups of citizens with similar viewpoints are encouraged to select a representative to share the viewpoint of the group. RULES FOR PUBLIC COMMENT DURING AGENDA ITEMS At the discretion of the presiding officer, individuals may speak for a maximum of three (3) minutes when the council discusses agenda items. This section does not apply to businesses or parties directly involved in agenda items. Roll Call. Prayer or Moment of Silence. Pledge of Allegiance, Mayor Quentin Hart. Approval of Agenda as proposed or amended. Approval of Minutes of the August 18, 2025, regular council meeting, as proposed or amended. PUBLIC COMMENTS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. CONSENT AGENDA Page 2 of 730 The consent agenda is reserved for routine resolutions and motions, acted upon by roll call vote on a single motion without discussion. Council shall either vote yea or nay when the roll is called. Council members may request that an item be removed from the consent agenda and considered separately. Such a request does not require a second. The public shall be prohibited from requesting that items listed on the consent agenda be removed and considered separately. The public may contact council members with questions regarding consent agenda items. 1-4A-16(A)(8). 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution approving the request of Kristen Barfels for a waiver for a concrete driveway, located at 48 Martin Road, with the elimination of the sidewalk section due to inability to meet grade requirements. 3. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as September 18, 2025, and date of public hearing as October 6, 2025, in conjunction with the FY 2026 Winn Street Sanitary Sewer, Contract No. 1134, and instruct the City Clerk to publish notice. 4. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as September 11, 2025, and date of public hearing as September 15, 2025, in conjunction with Demolition and Site Clearance Services, Contract No. D-2025-08-01 P, and instruct the City Clerk to publish notice. 5. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as September 11, 2025, and date of public hearing as September 15, 2025, in conjunction with Demolition and Site Clearance Services, Contract No. RD-2025-08-02P, and instruct the City Clerk to publish notice. 6. Resolution setting date of public hearing as September 15, 2025, to approve plans and specifications in conjunction with the Ansborough Avenue CMAQ, Traffic Signal Fiber Optic Installation from Downing Avenue south 2.7 miles to Fischer Drive to US 218, Iowa DOT Grant Project Number 07-8155-784, and instruct the City Clerk to publish notice. 7. Resolution setting date of public hearing as September 15, 2025, approving plans and specifications in conjunction with the Broadway Street CMAQ, Traffic Signal Fiber Optic Installation, Broadway Street from US 63 north 4.2 miles to US 218, Iowa DOT Grant Project Number 07-8155-785, and instruct the City Clerk to publish notice. 8. Resolution to approve contract, bonds, and certificate of insurance, in conjunction with the previously -awarded bid to GEMS Technical Services, Inc, FAA AIP Project No. 3-19-0094- 057-2025, and authorizing the Mayor and City Clerk to execute said documents. 9. Resolution accepting Iowa DOT FY-2026 Commercial Service Vertical Infrastructure grant, in the amount of $123,103.00, for Terminal Renovations (paint and carpet). 10. Resolution approving the sale of used equipment/vehicles from the Public Works Department via the Purple Wave website. 11. Motion to approve Final Quantity Summary with Lodge Construction, Inc., of Clarksville, Page 3 of 730 Iowa, for a net increase of $2,213.80, in conjunction with the FY 2024 Sulentic Park Shelter, Contract No. 1105, and authorizing the Mayor to execute said document. 12. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Lodge Construction, Inc., of Clarksville, Iowa, in the amount of $120,191.70, in conjunction with the FY 2024 Sulentic Park Shelter, Contract No. 1105, and receive and file a two-year maintenance bond. 13. Motion to approve Change Order No. 06 with Peterson Contractors, Inc., of Reinbeck, Iowa, for a net increase of $181,665.00, in conjunction with FY 2024 La Porte Road Improvements, Phase I Project, Contract No. 1016, DOT Contract No. STBG-SWAP- 8155(760)--SG-07, and authorizing the Mayor and City Clerk to execute said document. 14. Motion approving Change Order No. 1 with Matt Construction, Inc. of Sumner, Iowa, for a total increase of $2,576.52 in conjunction with the FY 2025 South Hills Golf Course Maintenance Building Contract No. 1130, and authorizing the Mayor and City Clerk to execute said document. 15. Motion to accept and place on file the arbitrage results reflecting that a rebate earnings payment of $101,764.86 is due to the Internal Revenue Service for the General Obligation Bonds Series 2022B. 16. Motion to receive and place on file the City of Waterloo's submitted 509A Application for Renewal and Statement of Actuarial Opinion for FYE 2025. 17. Motion to approve Exception to Burning Yard Waste Application by George Wyth State Park to burn location within the park, generally located at 3659 Wyth Road, from September 2025 - April 2026. 18. Motion to approve the appointment of Nathan Beuseling from the current Civil Service List to the position of Property Safety Inspector in the Building Inspections Department, effective September 4, 2025. 19. Motion to approve the appointment of Ann Baker from the current Civil Service List to the position of Bookkeeper in the Housing Authority department, effective September 8, 2025. 20. Sarah Rieken, Board/Commission: Human Rights Commission, Expiration Date: September 2, 2028, [New]. 21. Claudia Rivera, Board/Commission: Human Rights Commission, Expiration Date: 8/19/2028 [New -full]. 22. Communication from the Police Department on the notice of the conclusion of employment of Thomas Flaherty, Police Officer, effective July 22, 2025, with recommendation of approval of payout of $3,734.94 for unused benefits. 23. Communication from the Traffic Department on the notice of the conclusion of employment of Mohammad Elahi, Traffic Operations Director, effective July 31, 2025 with recommendation of approval of payout of $10,501.62 for unused benefits. 24. Motion to receive and file Leisure Services Commission Board minutes of July 8, 2025. Page 4 of 730 25. Motion to receive and file Airport Board minutes of July 16, 2025. 26. Liquor Licenses Bamboo Ridge Campground, 4550 La Porte Road, Class B w/Sunday Sales (Renewal) Exp: 09/18/2026. Black Hawk Tennis Club, 1005 Black Hawk Road, Class C w/Sunday Sales (Renewal) Exp: 06/25/2026. CVS/Pharmacy, #8544, 1825 E. San Marnan Drive, Class E w/Sunday Sales (Ownership Updates) Exp: 05/31/2025. Hy-Vee Fast & Fresh #3, 1512 Flammang Drive, Class B w/Sunday Sales (Renewal) Exp: 08/26/2026. Kwik Stop 3, 1104 Washington Street, Class E w/Sunday Sales (Renewal) Exp: 07/26/2026. Landmark Commons, 1400 Maxhelen Boulevard, Class F w/Outdoor Services/Living Quarters/Sunday Sales (Renewal) Exp: 08/31/2026. Longhorn Steakhouse #5374, 1425 E. San Marnan Drive, Class C w/Sunday Sales (Renewal) Exp: 08/31/2026. Lounge Bar, LLC, 32 Lafayette Street, Class C w/Sunday Sales (New) Exp: 07/09/2026. M & J Caribbean Restaurant, LLC, 926 La Porte Road, Class C w/Sunday Sales (New) Exp: 07/06/2026. Mama Nick's Circle Pizzeria, Inc., 1934 Washington Street, Class C w/Sunday Sales (Renewal) Exp: 09/02/2026. Prime Mart 5, 508 Broadway Street, Class E w/Sunday Sales (Renewal) Exp: 09/15/2026. Prime Mart 7, 1309 Lafayette Street, Class E w/Sunday Sales (Ownership Updates) Exp: 04/30/2026. Rome"s Place, 201 Rath Street, Class C Living Quarters w/Sunday Sales (New) Exp: 08/31/2026. 27. Bonds. PUBLIC HEARINGS 1. Asbestos Abatement Services, Contract AB-2025-08-01 P. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING - No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc., and authorizing to proceed. Motion to receive, file, and instruct the City Clerk to read bids. Resolution approving award of bid to Advanced Environmental of Waterloo, Iowa, in the amount of $115,000.00, in conjunction with Asbestos Abatement Services, Contract AB- 2025-08-01 P, for property located at 310 Upland Drive, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning and Development Director RESOLUTIONS 1. Resolution approving and authorizing a Loan and Disbursement Agreement by and between the City of Waterloo and the Iowa Finance Authority, and authorizing and providing for the issuance of Sewer Revenue Capital Loan Note, Series 2025G (Reissuance of Sewer Page 5 of 730 Revenue Capital Loan Notes, Series 2023B (2025 Loan Forgiveness) of the City. Submitted by: Bridgett Wood, Finance Director 2. Resolution approving request by the Waterloo Regional Airport to release 13.0 acres of Airport property known as Parcel G and Parcel H, for the amount of $577,800.00, to the City of Waterloo, Iowa for continued development, and authorizing the Mayor and City Clerk to execute all formal land release documents as required and submit said documents to the Federal Aviation Administration. Submitted by: Steven Kjergaard, Director of Aviation 3. Resolution approving an agreement with Invision Architecture, not to exceed $8,500.00, for planning and design services related to new fuel site locations and Public Works facility updates, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Randy Bennett, Public Works Division Manager 4. Resolution approving an agreement with Routeware, Inc. of Portland, Oregon, in the amount of $6,995.42 with a subscription fee increase of not more than four -percent during years two and three of a thirty -six-month contract, in conjunction with Sanitation collection, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Randy Bennett, Public Works Division Manager 5. Resolution approving Primary Highway Detour Agreements with the Iowa Department of Transportation to allow traffic to be detoured to various portions of Ridgeway Avenue, in conjunction with the Highway 20 Pavement Replacement Project, NHSX-020-6(73)--3H-07, and authorizing the Mayor to execute said document. Submitted by: Jamie Knutson, City Engineer 6. Resolution approving a Professional Services Agreement with Tallgrass Archaeology, of Iowa City, Iowa, in the amount of $15,678.68, in conjunction with the EDA Grant for storm and sanitary sewer for the WARP Business Park, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Jamie Knutson, City Engineer 7. Resolution approving an Early Access Agreement with International Paper Company, to allow for the transportation of excess fill located at 3230 Leversee Road to 4050 Leversee Road, and authorizing the Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning and Development Director 8. Resolution approving a Permanent Utility Easement Agreement with SKH Properties, LLC, located at 330 Tower Park Drive, and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Noel Anderson, Community Planning and Development Director 9. Resolution for the first amendment to the development agreement between the City of Waterloo and Waterloo Crossroads Development, LLC, to increase the maximum amount payable to the developer by $4,000,000.00, and authorize the Mayor and City Clerk to Page 6 of 730 execute said amendment. Submitted by: Noel Anderson, Community Planning and Development Director 10. Resolution approving a Collateral Assignment of the Development Agreement between Waterloo Crossroads Development, LLC, City of Waterloo, Iowa and Home State Bank, and authorizing the Mayor to sign said document. Submitted by: Noel Anderson, Community Planning and Development Director 11. Amendment to the development agreement between EIC Enterprises, LLC, Northeast Iowa Food Bank, and the City of Waterloo, for the relocation of two homes located at 1633 and 1637 Lafayette Street, and possible reuse of 1617 Lafayette Street, and authorize the Mayor and City Clerk to execute said amendment. Submitted by: Noel Anderson, Community Planning and Development Director 12. Resolution approving a permanent easement agreement in the amount of $20,418.00, and a temporary easement agreement in the amount of $1,827.00, with Farmers State Bank, located west of 301 Tower Park Drive, in conjunction with the Winn Street sanitary sewer extension project, and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Noel Anderson, Community Planning and Development Director 13. Resolution approving a Temporary Easement Agreement with Veridan Credit Union, located at 233 Fisher Drive, in conjunction with the Winn Street Sanitary Sewer Extension Project, and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Noel Anderson, Community Planning and Development Director 14. Resolution approving a Release of a Mortgage between the City of Waterloo and Central Property Holdings, LLC for property located at 221 Franklin Street, and authorize Mayor and City Clerk to execute said document. Submitted by: Noel Anderson, Community Planning and Development Director ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk Page 7 of 730 August 18, 2025 The City Council of the City of Waterloo, Iowa, met in REGULAR SESSION at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 PM, on Monday, August 18, 2025. Roll Call. Mayor Quentin Hart in the Chair. Roll Call: Mr. Boesen, Mr. Nichols, Ms. Creighton -Smith, Mr. Chiles, Mr. Simon, Ms. Wilder (via Zoom) and Mr. Feuss. Prayer or Moment of Silence. Pledge of Allegiance, Ray Feuss, Ward 5 Council Member. Approval of Agenda as proposed or amended. Feuss/Nichols that the agenda as proposed be approved. Voice vote -Ayes: Seven. Motion carried. Approval of Minutes of the August 4, 2025 regular session, as proposed or amended. Feuss/Nichols that the minutes of the August 4, 2025, Regular Session, as proposed, be approved. Voice vote -Ayes: Seven. Motion carried. PUBLIC COMMENTS The following individuals commented on various subjects. Aaron Stacey Roberts, 411 Almond Troy Everts, 1612 Franklin Marcella Gruver, 203 Miriam Drive Megan Butler, 818 Clough Beverly Cosby, 315 Wendell John Hayes, 110 Sunset Nick Hendrick, Main Street Waterloo Board Member LaTonya Graves, 607 E. Donald Street David Dryer, 3145 W. 4th Street Mr. Boesen questioned if the street sweepers are able to get out on their regular schedule to clean up streets. Randy Bennett, Public Works Division Manager, provided an update on street maintenance and shared that staff are a bit behind due to storm clean-up efforts. Feuss/Chiles to close pubic comments. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA Page 1 of 10 Page 8 of 730 Feuss/Nichols that the following items on the consent agenda be received and placed on file, including the payment of bills for August 11, 2025, in the amount of $6,891,780.79, and August 18, 2025, in the amount of $4,552,521.68, be received and placed on file. Roll Call vote -Ayes: Seven. Motion carried. Mr. Boesen requested Item No. 6 be considered separately. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-455. Resolution approving a cancellation of a sidewalk assessment for 304 South Street, Certificate No. 35-0017080, in the amount of $1,817.06. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-456. Resolution approving Acknowledgment/Settlement Agreement for Tobacco Violation - First Offense with Jim's Foods, 437 Sullivan Avenue, Waterloo, Iowa 50701, and acceptance of a civil penalty in the amount of $300.00, and authorizing the Mayor and City Clerk to execute said document. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-457. Resolution approving request of Maywood Real Estate, LLC, for a waiver for a concrete driveway, located at 108 Ogden Avenue, and authorizing the construction of an asphalt driveway and placing a driveway or sidewalk on City -owned right-of-way on an unimproved street. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-458. Resolution approving the request of Rex Reed for a waiver for a concrete driveway, located at 389 Derbyshire Road, with the elimination of the sidewalk section due to inability to meet grade requirements. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-459. Resolution of support for an application by 1515 Sycamore, LLC, for the Iowa Historic Tax Credit Program to the Iowa Economic Development Authority, to construct 87 dwelling units in conjunction with the rehabilitation of the Rath Administration Building, located at 1515 Sycamore Street, as approved by development agreement approved by the City Council by Resolution No. 2024-220, on April 15, 2024. This item was moved to be considered separately. Resolution approving cancellation of a sidewalk assessment for property located at 1121 W. 8th Street, in the amount of $279.47, and authorizing the City Clerk to notify Black Hawk County Page 2 of 10 Page 9 of 730 Treasurer of said cancellation. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-460. Resolution approving an Award Agreement with the Iowa Levee Improvement Fund, for a grant in the amount of $280,000.00, in conjunction with the FY 2024 Hawthorne Avenue Storm Sewer Lift Station Relief Well, Contract No. 1066, and authorizing the Mayor and City Clerk to execute said document. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-461. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as August 28, 2025, and date of public hearing as September 2, 2025, in conjunction with Asbestos Abatement Services, Contract AB-2025-08-01P, and instruct the City Clerk to publish notice. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-462. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as September 4, 2025, and date of public hearing as September 15, 2025, in conjunction with the FY 2026 Sidewalk Repair Assessment Program - Zone 5A, Contract No. 1127, and instruct the City Clerk to publish notice. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-463. Resolution setting date of public hearing as September 15, 2025, to approve proposed repairs, in conjunction with the FY 2026 Sidewalk Inspection and Repair Program — Zone 5A, and approve a request to send out notification to property owners of proposed sidewalk repairs and estimate of costs, and instruct the City Clerk to publish notice. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-464. Resolution setting date of public hearing for Monday, October 6, 2025 on an application for a State Revolving Fund loan and to make available to the public the contents of an environmental information document and the City's project plan, and instruct the City Clerk to publish notice. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-465. Motion to approve Change Order No. 1 with Owen Contracting, Inc., of Cedar Falls, Iowa, for a net decrease of $139,049.45, in conjunction with Reconstruction of Taxiway A West, FAA AIP Project No. 3-19-0094-056-2023, and authorizing the Mayor and City Clerk to execute said document. Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Owen Contracting, Inc., of Cedar Falls, Iowa, in the amount of Page 3 of 10 Page 10 of 730 $2,328,474.30, in conjunction with the Reconstruction of Taxiway A West, FAA AIP Project No. 3-19-0094-056-2023 BIL. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-466. Motion to approve the appointment of Amber Chase to the position of Administrative Secretary in the Waste Management Department, effective August 19, 2025. Communication from the Building Inspections Department on the notice of the conclusion of employment of Timothy Troyer, Combination Inspector II, effective July 18, 2025, with recommendation of approval of payout of $3,713.07 for unused benefits. Communication from the Library Department on the notice of the conclusion of employment of Mariah Bell, Library Assistant, effective August 1, 2025, with recommendation of approval of payout of $1,498.54 for unused benefits. Motion to approve Exception to Burning Yard Waste Application by B & K Lawn Care to burn a 15-foot strip of native prairie vegetation around a pond on property located at Landmark Commons, 1400 Maxhelen Blvd., August 18-30, 2025, 9:00 a.m. - noon. Motion to approve Exception to Burning Yard Waste Application by Cedar Valley Soccer Club to burn native prairie vegetation around the 21-acre complex located at 3238 Dewitt Road, October 20—December 31, 2025. Cigarette/Tobacco/Nicotine/Vapor Permits New Star Fletcher, 315 Fletcher Avenue. (Device Permit) Express Mart, 2027 Falls Avenue. (Device Permit) Liquor Licenses Dollar General #30998, 5570 Washington Street, Class B w/Sunday Sales (Ownership Update) Exp: 03/22/2026. Dub's Pub, 1106 LaPorte Road, Class C w/Outdoor Service and Sunday Sales, (Renewal), Exp: 09/12/2026. Dub's Pub, 1106 LaPorte Road, Class C w/Outdoor Service and Sunday Sales, (Outdoor Service) Exp: 09/13/2025. Hy-Vee Food Store #1, 2834 Ansborough Avenue, Class E w/Sunday Sales (Ownership Update) Exp: 03/23/2026. Hy-Vee Food & Drug Store #3, 1422 Flammang Drive, Class E w/Sunday Sales (Ownership Update) Exp: 02/08/2026. Hy-Vee Wine & Spirits #1, 2126 Kimball Avenue, Class E w/Sunday Sales (Ownership Update) Page 4 of 10 Page 11 of 730 Exp: 11/14/2026. Hy-Vee Fast & Fresh #1, 3700 University Avenue, Class E w/Sunday Sales (Ownership Update) Exp: 10/31/2026. Hy-Vee Clubroom #1, 2834 Ansborough Avenue, Class C w/Sunday Sales (Ownership Update) Exp: 10/16/2025. Hy-Vee Fast & Fresh #3, 1512 Flammang Drive, Class B w/Sunday Sales (Ownership Update) Exp: 08/26/2026. Kwik Star #229, 1717 E. San Marnan Drive, Class B w/Sunday Sales (Renewal), Exp: 09/24/2026. Locke at Tower Park, 4140 Kimball Avenue, Class C w/Outdoor Service and Sunday Sales (Renewal) Exp: 09/20/2026. Placita, 321 W. 4th Street, Class B w/Sunday Sales (Renewal) Exp: 07/13/2026. RiverLoop Expo Plaza, Class C w/Sunday Sales (Temporary Premise Transfer) Exp: 08/30/2025. Uni Mart, 1615 Bishop Avenue, Class E w/Sunday Sales (Premises Update) Exp: 02/26/2026. XO Food & Liquor, 428 Franklin Street, Class E w/Sunday Sales (Renewal) Exp: 08/09/2026. Bonds. Item No. 6 Boesen/Nichols Resolution of support for an application by 1515 Sycamore, LLC, for the Iowa Historic Tax Credit Program to the Iowa Economic Development Authority, to construct 87 dwelling units in conjunction with the rehabilitation of the Rath Administration Building, located at 1515 Sycamore Street, as approved by development agreement approved by the City Council by Resolution No. 2024-220, on April 15, 2024. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-467. Mr. Boesen requested additional information on the project and shared that it appears that the developer is re -applying for tax credits. Aric Schroeder, City Planner, provided an overview of the purpose of the resolution. Mr. Boesen requested a timeframe for the project, especially as it relates to the development agreement. PUBLIC HEARINGS Request by the City of Waterloo to rezone approximately 0.15 acres of land from "R-2, C-Z" Conditional Zoning District to "R-2" One and Two Family Residence District west of 207 Hope Avenue. Nichols/Creighton-Smith to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Page 5 of 10 Page 12 of 730 Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments and there were none. Nichols/Creighton-Smith to close the hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission. Voice vote -Ayes: Seven. Motion carried. Nichols/Creighton-Smith to receive, file, consider, and pass for the first time an ordinance amending Ordinance No. 5079, as amended, City of Waterloo Zoning Ordinance, by amending the Official Zoning Map referred to in Section 10-4-4, approving a request by the City of Waterloo to rezone approximately 0.15 acres of land from "R-2, C-Z" Conditional Zoning District to "R-2" One and Two Family Residence District west of 207 Hope Avenue. Roll Call vote -Ayes: Seven. Motion carried. Nichols/Creighton-Smith to suspend the rules. Roll Call vote -Ayes: Seven. Motion carried. Nichols/Creighton-Smith to consider and pass for the second and third times and adopt the ordinance. Roll Call vote - Ayes: Seven. Motion carried. Ordinance adopted and upon approval by Mayor assigned No. 5084. Sale and conveyance of approximately 0.19 acres of city -owned property, located west of 720 Upton Avenue, in the amount of $5,000.00, to Half Dozen Properties, LLC., including a Development agreement. Boesen/Nichols to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, questioned the incentives for the property and why it is not considered a joint -venture considering the incentives the city is providing for the project. Aric Schroeder, City Planner, commented that the no joint venture language in the development agreement is a legal term that is in all development agreements and provided an overview of the term. He further provided an overview of the plans for the project. Megan Butler, 818 Clough Street, questioned if the $5,000.00 incentive policy is only for developers or if it is open to any resident in Waterloo. Boesen/Nichols to close hearing and receive and file oral and written comments. Voice vote -Ayes: Seven. Motion carried. Page 6 of 10 Page 13 of 730 Boesen/Nichols Resolution authorizing the sale and conveyance of city -owned property located west of 720 Upton Avenue, in the amount of $5,000.00 to Half Dozen Properties, LLC, and authorizing the Mayor and City Clerk to execute said documents. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-468. Mr. Boesen questioned if the property is located in the University Avenue TIF District. Aric Schroeder, City Planner, commented that he would have to check the TIF map and report back. Boesen/Nichols Resolution approving a Development Agreement with Half Dozen Properties, for the construction of a two-family dwelling, having an approximate value of $320,000.00, and an infill incentive grant of $10,000.00, and authorizing the Mayor and City Clerk to execute said document. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-469. Sale and conveyance of approximately 0.20 acres of city -owned property, located northeast of 326 West 14th Street, in the amount of $1.00, to 5 Bees, LLC, including a Development and Minimum Assessment Agreement. Chiles/Nichols to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, commented that the development allows the city to purchase Exhibit A2 and sell it to the property owner. He commented that he believes the property owner should just purchase the land this developer wants the property. Aric Schroeder, City Planner, commented that he does not have the actual purchase amount on hand, and provided an overview of the property that was purchased and the development plan. Mayor Hart commented that there is a portion to the west of this parcel that came with this property that is already developed and has been assessed for over a million dollars and the money coming in for that development is already above what the city paid for the property. John Brundrett, 5 Bees LLC, provided an overview of the project and commented that with future development in the area, the revenue coming in from this half a block will definitely offset costs. Forest Dillavou, 1725 Huntington Road, commented that these developments will pay back to the Downtown TIF. Chiles/Nichols to close hearing and receive and file oral comments. Voice vote -Ayes: Seven. Motion carried. Page 7 of 10 Page 14 of 730 Chiles/Nichols Resolution authorizing the sale and conveyance of city -owned property located northeast of 326 West 14th Street, in the amount of $1.00 to 5 Bees, LLC, and authorizing the Mayor and City Clerk to execute said documents. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-470. Mr. Boesen commented that the development is located in the Rath TIF District. Mr. Simon commented that if it is unknown what was going into the building, it is just a nice - looking building. Ms. Creighton -Smith shared that she is pleased that something is happening there because it has been horrible. Chiles/Nichols Resolution approving a Development Agreement with 5 Bees, LLC, for the construction of a 2,560-square-foot building, with an approximate value of $178,000.00 and options for additional land, and authorizing the Mayor and City Clerk to execute said document. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025- 471 Sale and conveyance of city -owned property located south of 427 Iowa Street, to Iowa Heartland Habitat for Humanity, in the amount of $1.00, for the rehabilitation of 427 Iowa Street in the Walnut Neighborhood, including a Development Agreement. Feuss/Nichols to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments and there were none. Feuss/Nichols to close the hearing. Voice vote -Ayes: Seven. Motion carried. Feuss/Nichols Resolution authorizing the sale and conveyance of city -owned property located south of 427 Iowa Street, to Iowa Heartland Habitat for Humanity, in the amount of $1.00, for the rehabilitation of 427 Iowa Street in the Walnut Neighborhood and authorizing the Mayor and City Clerk to execute said documents. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-472. Feuss/Nichols Resolution approving a Development Agreement with Iowa Heartland Habitat for Humanity for rehabilitating one single-family home located at 427 Iowa Street and conveyance of the property south of 427 Iowa Street for $1.00, and authorizing the Mayor and City Clerk to execute said document. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-473. RESOLUTIONS Page 8 of 10 Page 15 of 730 Resolution approving a Hold Harmless Agreement with Cedar Valley Catholic Schools of Waterloo, Iowa, in conjunction with student and parent ingress and egress through Miller Park off Carolina Avenue for the 2025-2026 school year, and beyond , and authorizing the Mayor and City Clerk to execute said document. Nichols/Creighton-Smith Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-474. Megan Butler, 818 Clough, questioned if the Catholic schools will be taking over mowing Miller's Park and if it could be turned into a native prairie. James Bolger, Interim Assistant Director Leisure Services, explained that the Catholic schools will do the snow removal for the path but will not take over the mowing. He commented that the area does get used as a playground at times and shared that the city will maintain the mowing, and that he will touch base with the natural resources technician on whether the detention basin could be used as a native grass area. Resolution approving a Professional Services Agreement with Public Consulting Group, in the amount of five percent of federal share of reimbursements received from participation in the Ground Emergency Medical Transport program for each cost reporting cycle covered under said agreement and authorizing the Mayor to execute said document. Nichols/Creighton-Smith Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-475. David Dryer, 3145 W. 4th Street, requested an overview of the agenda item. Bill Beck, Fire Chief, provided an overview of the item. Resolution approving a temporary easement agreement in the amount of $2,867.00 with John P. Khairallah, located at 520 La Porte Road, in conjunction with the La Porte Road Phase II Reconstruction Project, and authorizing the Mayor and City Clerk to execute said documents. Nichols/Creighton-Smith Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-476. Resolution approving a request by VJ Engineering on behalf of 3 Stooges, LLC for the Final Plat of Martin Road Subdivision, a 3-lot industrial subdivision in the "M-2-P" Planned Industrial District located at 1330-1350 Martin Road. Chiles/Simon Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-477. Resolution approving a request by Claude L. Manning and Rose M. Manning for an Encroachment Agreement to allow for a fence on city -owned right-of-way in the "R-2" One- and Page 9 of 10 Page 16 of 730 Two -Family Residence District located south of 806 Cloverdale Avenue on Lucas Street. Chiles/Simon Roll Call vote -Ayes: Zero. Nays: Seven. (Boesen, Nichols, Creighton -Smith, Chiles, Simon, Wilder and Feuss). Motion failed. Resolution No. 2025-478. Mr. Boesen commented that a similar item was voted down last week by the neighbor and the council voted it down. He shared that this homeowner did not take out a permit when they put the fence in, and it is encroaching quite a bit onto the Lucas Street right-of-way. ADJOURNMENT Feuss/Nichols that the council adjourn at 6:28 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 10 of 10 Page 17 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Jamie Knutson, City Engineer Engineering Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving the request of Kristen Barfels for a waiver for a concrete driveway, located at 48 Martin Road, with the elimination of the sidewalk section due to inability to meet grade requirements. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION Attached is a request for construction of a concrete driveway with the elimination of the sidewalk section due to the inability to meet requirements of the driveway at 448 Martin Road. I have reviewed this request and recommend its approval subject to the following provisions: 1. Work to be performed by an approved and bonded contractor. 2. A permit is to be obtained from the office of the City Engineer prior to construction. 3. All work shall be performed under the supervision of the City Engineer at no cost to the City of Waterloo. $7.00 cash for the purpose of recording this waiver and a copy of the legal description have been provided to the City Clerk's office. NEIGHBORHOOD IMPACT This is a waiver of the City's Standard Specifications for Driveway Construction. It requires Council approval so that it can be recorded to the property, so that the waiver requirements run with the property ownership. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Page 18 of 730 ALTERNATIVE ACTION LEGAL DESCRIPTION PARK VIEW GARDENS W 1/2 E 1/2 S 170 FT LOT 18 ATTACHMENTS 1. DW Waiver 448 Martin Rd Page 19 of 730 WAIVER Date: `f71 s1 wzc Honorable Mayor and City Council City Hall Waterloo, IA 50703 Council Persons: I hereby request a waiver to the driveway and sidewalk specifications for the construction of a(n) (v.': �' ` `j {' driveway or sidewalk located at (concrete or asphalt) L-1 L! ((,) (1,1 c/k (Address) This waiver is needed because of: special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick stamped pattern, paving brick). elimination of the sidewalk section due to the inability to meet the grade requirements. elimination of the sidewalk section for asphalt driveways. placement of a driveway or sidewalk on City right-of-way on an unimproved street. Other: I agree to the following: 1. To remove and replace this driveway to an official elevation at no additional expense to the City of Waterloo at such time that sidewalk is constructed. 2. To remove and replace the private driveway, as needed, to an official elevation at no additional expense to the City of Waterloo at such time that curb and gutter is constructed. 3. To pay for any additional expenses for the replacement of any such textured driveway or sidewalk that has been removed for any City of Waterloo project. 4. To employ a bonded contractor who shall obtain a permit from the office of the City Engineer. 5. To have the driveway constructed according to the specifications and policies of the City Engineer and under his supervision. 6. This waiver is for this property only. Attached herewith is a payment in the amount of twelve dollars ($12.00) for the purpose of recording this agreement. Respectfully submitted, �14('i5VarF65 Printed Name of Property Owner Signature of Property Owner Page 20 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Jamie Knutson, City Engineer Engineering Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as September 18, 2025, and date of public hearing as October 6, 2025, in conjunction with the FY 2026 Winn Street Sanitary Sewer, Contract No. 1134, and instruct the City Clerk to publish notice. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS Page 21 of 730 1+WinnSt_Sewer_Specs_Combined_2025.08.20 2. +WinnSt Sanitary_Plans_Final_2025.08.20 Page 22 of 730 Winn Street Sanitary Sewer City of Waterloo, Iowa City Contract No. 1134 AECOM #60701559 Prepared For: City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Prepared By: AECOM 501 Sycamore Street, Suite 222 P.O. Box 1497 Waterloo, Iowa 50704-1497 August 2025 AECOM Page 23 of 730 Page 24 of 730 WINN STREET SANITARY SEWER CITY OF WATERLOO, IOWA CITY CONTRACT NO. 1134 Prepared For: City of Waterloo, Iowa Prepared By: AECOM August 2025 0 MICHAEL J. ° = ° CHERRY v • 13647 ,,,*„low A'""\ z n, I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the laws of the state of Iowa. %It''L9 MICHAEL J. CHERRY, PE License No. 13647 My license renewal date is December 31, 2025. Pages or sheets covered by this seal: All Pages August 20, 2025 Date Page 25 of 730 Page 26 of 730 WINN STREET SANITARY SEWER CITY OF WATERLOO, IOWA CITY CONTRACT NO. 1134 CONTRACT DOCUMENTS TABLE OF CONTENTS Page 1. NOTICE TO BIDDERS NTB-1 - 4 2. NOTICE OF PUBLIC HEARING NPH-1 - 2 3. INSTRUCTIONS TO BIDDERS IB-1 - 10 4. FORM OF BID OR PROPOSAL BF-1 - 3 5. SALES TAX EXEMPTION INFORMATION FORM STE-1 6. BID BOND BB-1 7. NON -COLLUSION AFFIDAVITS NCA-1 - 2 8. EQUAL OPPORTUNITY CLAUSE EOC-1 - 2 9. TITLE VI CIVIL RIGHTS TVI-1 10. BIDDER STATUS FORM BSF-1 - 2 11. AFFIRMATIVE ACTION PROGRAM 1 - 8 12. ITEMS OF POTENTIAL WORK FOR MBE/WBE PARTICIPATION M-1 SUBCONTRACTOR'S BID REQUEST FORM, M-2 LETTER FORM FOR SUBCONTRACTOR QUOTES M-3 MBE/WBE LETTER OF INTENT M-4 MBE AND/OR/WBE PREBID CONTACT INFORMATION FORM M-5 - 6 13. WATERLOO/CEDAR FALLS MINORITY AND WOMEN BUSINESS ENTERPRISE CONSTRUCTION AND MAINTENANCE CONTRACTORS GUIDE 1-4 14. STATEMENT OF BIDDER'S QUALIFICATIONS SOQ-1 - 2 15. GENERAL SPECIAL PROVISIONS GSP-1 - 5 16. SPECIAL PROVISIONS SP-1 - 3 SUDAS STANDARD SPECIFICATIONS - "2025 Standard Specifications for the Iowa Statewide Urban Design and Specifications Program" (unless otherwise noted) and current revisions thereof. IDOT STANDARD SPECIFICATIONS - "Standard Specifications for Highway and Bridge Construction, Iowa Department of Transportation, Ames, Iowa, Series 2023" (unless otherwise noted) and current revisions thereof. TABLE OF CONTENTS CONTRACT NO. 1134 TOC-i 60701559 Winn Street Sanitary Sewer Page 27 of 730 WATERLOO STANDARD SPECIFICATIONS - "Standard Specifications for Municipal Public Works Construction, City of Waterloo, Iowa." 17. GENERAL SPECIFICATIONS FOR CONSTRUCTION GSC-1 - 13 18. SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION SGS-1 GENERAL SUPPLEMENT TO SUDAS STANDARD SPECIFICATIONS 1 - 11 19. FORM OF CONTRACT C-1 - 4 20. PERFORMANCE BOND PFB-1 - 2 21. PAYMENT BOND PB-1 - 2 APPENDIX 1. Change Order Form CO-1 TABLE OF CONTENTS CONTRACT NO. 1134 TOC-ii 60701559 Winn Street Sanitary Sewer Page 28 of 730 NOTICE TO BIDDERS For the Taking of Construction Bids for the WINN STREET SANITARY SEWER In the City of Waterloo, Iowa CITY CONTRACT NO. 1134 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 18th day of September, 2025, until 1:00 p.m for the construction of the WINN STREET SANITARY SEWER, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS Sealed bids must be received by the City Clerk of the City of Waterloo at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703, no later than the 18th Day of September, 2025, at 1:00 p.m. All proposals will be opened in the Council Chambers at City Hall in the City of Waterloo, Iowa, on September 18, 2025, at 1:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING The Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost of the construction of the above -referenced improvement project at 5:30 p.m. on October 6, 2025, said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. SCOPE OF WORK Work under this Contract entails the construction of approximately 1,131 feet of sanitary sewer main along Winn Street and US 20 in south Waterloo from US 20 to Tower Park Drive. BEGINNING AND COMPLETION DATES The work under the proposed contract shall be commenced within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before May 31, 2026. METHOD OF PAYMENT TO CONTRACTOR The Contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as it is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Council. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the City is satisfied that material, men and laborers have been paid. The Contractor is hereby notified that if the City does not have cash on hand to pay monthly pay estimates, according to Chapter 384.57 of the Code of Iowa, payment may be made by anticipatory warrants issued bearing a rate of interest not exceeding that permitted by Chapter 74A, Code of Iowa. PLANS AND SPECIFICATIONS Plans and Specifications governing the construction of the proposed improvements have been prepared by the AECOM, which plans and specifications and also the prior proceedings of the City Council NOTICE TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page NTB-1 OF 4 Winn Street Sanitary Sewer Page 29 of 730 referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. Complete digital Plans and Specifications are available at www.questcdn.com. You may download the digital documents free of charge from Questcdn by inputting Questcdn Project #9838148 on the website's Project Search page. Please contact Questcdn.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, downloading and working with this digital project information. Optional paper copies of the Plans and Specifications are available from AECOM, 501 Sycamore Street, Suite 222, Waterloo, Iowa, upon receipt of a $100.00 deposit (CHECK ONLY). Deposits are fully refundable if the plans and specifications are returned in usable condition (i.e., generally free of highlights, ink markings, tears, stickers, water stains and soiling) to the Waterloo AECOM office listed above by the end of the 14th consecutive day after the project has been awarded. No deposits will be refunded for any requests or plans received after the 14th consecutive day, which includes plans returned via mail service. Plan holders are responsible for ascertaining when the project has been awarded. If the plan holder is the prime contractor, or a subcontractor or supplier of the prime contractor that has been awarded the project, Plans and Specifications do not need to be returned to receive the deposit. The prime contractor must submit a list of his subcontractors and suppliers for the City and consulting engineer to verify eligibility for the refundable deposit. Please DO NOT obtain Bid Documents from any source other than Questcdn.com or through the AECOM Waterloo office as listed above. Obtaining documents through any other source could prevent Bidder from being included on the official AECOM Planholders List which, in turn, may cause the Bidder to not receive addendums or other time -sensitive / bid -critical documents. The City has the right to reject any bids that do not have current bidding documents included in the Bid Submission. Upon award of project, the prime contractor, his subcontractors and suppliers shall be supplied with the needed number of plans and specifications at no additional cost. CONTRACT AWARD A contract will be awarded to the qualified bidder submitting the lowest bid. The City reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities in the bids submitted that might be in the best interest of the City. Bids may be held by the City of Waterloo, Iowa, for a period not to exceed thirty (30) days from the day of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the contract. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced with the State of Iowa and preference will be given to local domestic labor in the construction of the improvement. PROPOSALS SUBMITTED The bidder shall submit bids on the items listed in the proposal. The bidder shall clearly write or type the unit bid price and the bid item extension (Unit Price x Estimated Qty) in numerals on the blanks provided. Should there be any discrepancy between the unit bid price and extension, the City of Waterloo shall consider the unit bid price as being the valid unit bid price. The bidder has the option to submit a computer -generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price and Total Bid. The computer -generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer -generated spreadsheet, the NOTICE TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page NTB-2 OF 4 Winn Street Sanitary Sewer Page 30 of 730 TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond, (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bonds, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the Bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. PERFORMANCE & PAYMENT BONDS The successful bidder will be required to furnish a "Performance Bond" and a "Payment Bond" within ten (10) days after forms are presented to him in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims of any kind caused by the operations of the contractor. MAINTENANCE BOND Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. CONTRACT COMPLIANCE PROGRAM / SUBCONTRACTING The program proposes numerical projections regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as Subcontractors, vendors and suppliers in the performance of Contracts awarded by the City of Waterloo, Iowa. A goal of at least ten percent (10%) for MBE participation on all City funded construction projects that are estimated at $50,000.00 or more. A goal of at least two percent (2%) for WBE participation on all City funded construction projects that are estimated at $50,000.00 or more. Any project funded in part or in total with federal funds shall follow the respective agencies contract compliance program and goals. The Prime Contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontractors, suppliers or vendors must provide the Prime Contractor a reasonably competitive price for the service being rendered or the Contractor is not required to accept their bid. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the City Liquidated Damages in the amount of one thousand dollars ($1,000.00) per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the contractor does, or could have worked, from Monday through Saturday. Sundays will be NOTICE TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page NTB-3 OF 4 Winn Street Sanitary Sewer Page 31 of 730 counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sunday if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. PRE -CONSTRUCTION CONFERENCE Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by the prime contractor, subcontractors and City Officials. BIDDER STATUS Attention of bidders is called to compliance with the provisions of the Resident Bidder/Non-Resident Bidder requirements. Each bidder submitting a bid shall execute and include with the bid, a Bidder Status Form in the form herein provided. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected. SALES TAX EXEMPTION CERTIFICATES Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Posted pursuant to the provisions of Chapter 26 of the City Code of Iowa. CITY OF WATERLOO, IOWA NOTICE TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page NTB-4 OF 4 Winn Street Sanitary Sewer Page 32 of 730 NOTICE OF PUBLIC HEARING On Proposed Plans, Specifications, Form of Contract, And Estimate of Cost For the WINN STREET SANITARY SEWER In the City of Waterloo, Iowa CONTRACT NO. 1134 RECEIVING OF BIDS Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in the City Hall of the said City on the 18th day of September, 2025, until 1:00 p.m for the construction of the WINN STREET SANITARY SEWER, CITY CONTRACT NO. 1134, as described in detail in the plans and specifications now on file in the Office of the City Clerk. OPENING OF BIDS All proposals received will be opened in the Harold E. Getty Council Chambers at City Hall, in the City of Waterloo, Iowa, on the 18th day of September, 2025, at 1:00 p.m., and the proposals will be acted upon at such later time and place as may then be fixed by the City Council. PUBLIC HEARING Notice is hereby given that the Council of said City will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the construction of the above -described improvement project at 5:30 p.m. on the 6th day of October, 2025, said hearing to be held in the Harold E. Getty Council Chambers in City Hall in said City. The proposed plans, specifications, form of contract, and estimate of cost for said improvements heretofore prepared by AECOM are now on file in the office of the City Clerk for public examination, and any person interested therein may file written objection thereto with the City Clerk before the date set for said hearing or appear and make objection thereto with the City Clerk before the date set for said hearing or appear and make objection thereto at the meeting above set forth. The NOTICE TO BIDDERS can be viewed at the following locations: 1) City of Waterloo web site at http://ci.waterloo.ia.us/ 2) Plan rooms: Master Builders of Iowa 221 Park Street, PO Box 695 Des Moines, IA 50303 McGraw Hill Construction Dodge 3315 Central Ave. Hot Springs, AR 71913 Reed Construction Data 30 Technology Parkway South, Ste. 500 Norcross, GA 30092 3) Plan Room Web sites: Master Builders of Iowa web site at www.mbionline.com Dodge Lead web site: http://dodgeprojects.construction.com/ Reed Const. Data Lead web site: http://www.cmdgroup.com/project-leads/ NOTICE OF HEARING CONTRACT NO. 1134 AECOM 60701559 Page NPH-1 OF 2 Winn Street Sanitary Sewer Page 33 of 730 SCOPE OF WORK Work under this Contract entails the construction of approximately 1,131 feet of sanitary sewer main along Winn Street and US 20 in south Waterloo from US 20 to Tower Park Drive. Published pursuant to the provisions of Chapter 26 of the City Code of Iowa and upon order to the City of Waterloo, Iowa, on the day of , 2025. CITY OF WATERLOO, IOWA BY: Kelly Felchle City Clerk NOTICE OF HEARING CONTRACT NO. 1134 AECOM 60701559 Page NPH-2 OF 2 Winn Street Sanitary Sewer Page 34 of 730 INSTRUCTIONS TO BIDDERS 1. EXPLANATIONS TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before submission of their bids. Any interpretation made will be in the form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral explanations or instructions given before the award of the contract will not be binding. 2. EXAMINATION OF PROPOSED WORK Bidders should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which can affect the work or the cost thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The owner will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the Notice to Bidders, the Specifications or related documents. 3. PREPARATION OF BIDS a. Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed. If erasures or other changes appear on the forms, each erasure or change must be initialed by the person signing the bid. The bidder has the option to submit a computer -generated spreadsheet in lieu of the portion of the Form of Bid or Proposal, which includes the Bid Item Number, Description, Unit, Estimated Quantity, Unit Bid Price, Total Bid Price, and Total Bid. The computer - generated spreadsheet shall include all of the information listed in that portion of the Form of Bid or Proposal as well as bear the signature of the Prime Contractor submitting the bid. For the bidders who submit a computer -generated spread- sheet, the TOTAL BID (with alternates, if applicable) shall also be indicated in the space(s) provided on the Form of Bid or Proposal. b. The Bid Form may provide for submission of a price or prices for one or more items, which may be lump sum bids, alternate prices, schedule items resulting in a bid on a unit of construction or a combination thereof, etc. When the Bid Form explicitly requires that the bidder bid on all items, failure to do so will disqualify the bid. When submission of a price on all items is not required, bidders should insert the words "no bid" in the space provided for any item on which no price is submitted. c. Unless called for, alternate bids will not be considered. d. Modifications of bids already submitted will be considered if received at the office designated in the Notice to Bidders by the time set for closing of bids. Telegraphic modifications will be considered but should not reveal the amount of the original or revised bid. e. In preparing his bid, the bidder shall specify the price, written legibly in ink or with the typewriter, at which he proposes to do each item of work. The unit price shall be stated in figures in the blank space provided (i.e., $7.14). In items where unit price is required, INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-1 OF 10 Winn Street Sanitary Sewer Page 35 of 730 the total amount of each item shall be computed at the unit prices bid for the quantities given on the Bid Form and stated in figures in the blank space provided. If the bidder chooses to submit the unit prices, total bid price, and total bid on a computer -generated spreadsheet, all numbers shall be easily legible. f. Any changes or alterations made in the Bid Form, or any addition thereto, may cause the rejection of the bid. No bid will be considered which contains a clause in which the contractor reserves the right to accept or reject a contract awarded him by the city Council of Waterloo. Bids in which the unit prices are obviously unbalanced may be rejected. g. If the bidder does not qualify as a resident bidder, the nonresident bidder shall specify on the project proposal whether any preference to resident bidders, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country is in effect in the nonresident bidder's state or country of domicile at the time of a bid submittal. 4. SUBMISSION OF BIDS a. A bid must be sealed in a separate envelope and marked to indicate its contents and be accompanied by the bid security in a separate envelope. If forwarded by mail, the two envelopes shall be placed in a third and mailed to the City Clerk/Auditor. All bids must be filed with the City Clerk/Auditor of the City of Waterloo at her office in the City Hall before the time specified for closing bids. b. Bids received prior to the advertised hour of opening will be securely kept sealed. The officer whose duty it is to open them will decide when the specified time has arrived, and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the City of Waterloo, Iowa, that the non -arrival on time was due solely to delay in the mails for which the bidder was not responsible, such bid will be received and considered. c. Bidders are cautioned that, while telegraphic modifications of bids may be received as provided above, such modifications, if not explicit and if in any sense subject to misinterpretation, shall made the bid so modified or amended, subject to rejection. 5. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Notice to Bidders after the exact time set for closing of bids will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City of Waterloo, will be considered at any time it is received and may therefore be accepted. Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set for closing of bids. 6. PUBLIC OPENING OF BIDS Bids will be publicly opened at that time and place set for opening in the Notice to Bidders. Their content will be made public for the information of bidders and others interested who may be present either in person or by representative. INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-2 OF 10 Winn Street Sanitary Sewer Page 36 of 730 7. BID SECURITY REQUIRED All bids must be accompanied in a separate envelope by a certified or cashier's check drawn on an Iowa bank, or a bank chartered under the laws of the United States, a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, or bid bond (on the form furnished by the City) payable to the City of Waterloo, Iowa, in the sum of not less than five percent (5%) of the bid submitted, which certified check, certified share draft or bid bond will be held as security that the Bidder will enter into a Contract for the construction of the work and will furnish the required bonds, and in case the successful Bidder shall fail or refuse to enter into the Contract and furnish the required bond, his bid security may be retained by said City as agreed upon liquidated damages. If bid bond is used, it must be signed by both the bidder and the surety or surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney. 8. COLLUSIVE AGREEMENTS a. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. b. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and submit to the City Contract Compliance Officer by 5:00 P.M. the business day following the day bids on this project are due, a Non -Collusion Affidavit in the form herein provided, to the effect that he has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. 9. MINORITY AND/OR WOMEN BUSINESS ENTERPRISE SUBCONTRACTORS a. CITY OF WATERLOO AND/OR WOMEN BUSINESS ENTERPRISE PRE -BID CONTACT INFORMATION FORM The City of Waterloo Minority and/or Women Business Enterprise Pre -Bid Contact Information Form shall be submitted with the Form of Bid or Proposal. Failure to do so shall be grounds for the bid being rejected if subcontracting is proposed by the prime contractor. 10. MBE/WBE CONTRACT COMPLIANCE PROGRAM PURPOSE The purpose of the Contract Compliance Program (hereinafter called Program) is to act as an impetus for increasing the participation of minority and women disadvantaged business enterprise (MBE/WBE) in City awarded construction contracts. The Program does not propose to eliminate any bonafide contractor or subcontractor from bidding on City contracts, but it will hopefully serve as a needed stimulus to help local MBE/WBE's grow and eventually become mainstream contractors and subcontractors. This Contract Compliance Program does not propose to include any set -aside or quotas, but only flexible goals where "good -faith efforts" are required by the contractor to use MBE/WBE subcontractors. INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-3 OF 10 Winn Street Sanitary Sewer Page 37 of 730 This Program shall not eliminate the need for contractors to continue their "good -faith efforts" in using MBE/WBE subcontractors on City contracts estimated at less than $50,000. The City of Waterloo will make every effort to reduce in-house construction and maintenance work that would be more cost effectively performed by the private sector and, thus, would allow additional bidding opportunities for MBE/WBE firms. The City Contract Compliance Officer shall be advised of all City of Waterloo awarded construction contracts. DEFINITIONS Goals: A flexible numerically expressed objective which contractors are required to make "good - faith efforts." The key to the requirement is to make documented efforts. Goals are neither set -a -sides nor a device to achieve proportional representation or equal results. Numerical goals do not create set -a -sides for specific groups, nor are they designed to achieve proportional representation or equal results. Rather, the goal -setting process in affirmative action planning is used to target and measure the effectiveness of affirmative action efforts to eradicate and prevent discrimination. Quota: A flat numerical requirement that the contractor is required to meet in order to obtain the benefit or be in compliance. The numerical goal component of affirmative action programs is not designed to be, nor may it properly or lawfully be interpreted as, permitting unlawful preferential treatment and quotas with respect to persons of any race, color, religion, sex, or national origin. The regulations at 41 CFR 60-2.12(a), 60-2.15 and 60-2.30, specifically prohibit discrimination and the use of goals as quotas. (U.S. Department of Labor) Set -Aside: An arrangement in which a particular contract is reserved for competition solely among minority and women business enterprises. Contractor. As used in this document means contractor, subcontractor, supplier, vendor, and professional service provider. Minority Business Enterprise (MBE) Any business, which is at least 51%, owned by one or more minorities and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List, or were listed on the City of Waterloo Certified MBE/WBE Contractors list. Women Business Enterprise (WBE): Any business which is at least 51 % owned by one or more women and whose management and daily business operations are controlled by one or more such individuals and is on the current State Unified Certification List, or were listed on the City of Waterloo Certified MBE/WBE Contractors list. Minority: Any person or persons who are considered as socially and economically disadvantaged because of their identity as a group member without regard to their individual qualities. The groups include: Black American, Hispanic American, Native Americans, Eskimos, Aleuts, and Asian -Pacific Americans. 13 C.F.R. 124-1.1(c)(3)(ii)(1983). INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-4 OF 10 Winn Street Sanitary Sewer Page 38 of 730 Lowest Responsible Bidder: Bidder who has offered the lowest bid and who has exhibited skill relative to the type of work bid on, judgment, financial responsibility, and evidence of working with the Affirmative Action Employment Program and the Contract Compliance Program. Broker: One buying or selling for others on commission or other fee basis without maintaining a warehouse or other similar inventory storage facility. Mayor's Advisory Committee: Mayor's Advisory Committee for Minority, Female, and Disadvantaged Business Enterprise. Good Faith Efforts: The successful bidder shall be selected on the basis of having submitted the lowest responsible bid. The obligation of the bidder is to make good faith efforts. The bidder can demonstrate that it has done so by the following: 1. The Prime Contractor met the project goal - No Action necessary 2. If the Prime Contractor failed to meet the goal, they must submit documentation of good faith efforts. CONTRACT COMPLIANCE PROGRAM SUBCONTRACTING The program proposes numerical projections or goals regarding utilization of Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) as subcontractors in the performance of contracts awarded by the City of Waterloo, Iowa. A goal of at least 10% for MBE participation on all City funded construction projects that are estimated at $50,000 or more and projects under $50,000 where applicable at the Contract Compliance Officer's discretion. There is at least 2% WBE goal on City funded projects. Any project which is funded solely or in part with Federal funds shall follow the respective agencies contract compliance program and goals. Any project which is funded solely or in part with State funds shall follow the respective agencies contract compliance program and goals. The City of Waterloo Contract Compliance Program is for City awarded construction contracts only. The prime contractor shall make "good -faith efforts" to meet the Contract Compliance MBE/WBE goals. The MBE/WBE subcontracts must provide the prime contractor a reasonably competitive price for the service being rendered or the contractor is not required to accept the bid. Administrative Reconsideration: As part of this reconsideration, the bidder will have the opportunity to provide written documentation or arguments concerning the issue of whether they made adequate good faith efforts to meet the goals. The bidder will have the opportunity to meet in person with the City of Waterloo's Administrative Reconsideration Committee to discuss the issue of whether they made adequate good faith efforts. The Administrative Reconsideration Committee will forward a written decision on reconsideration to the Mayor and City Council, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. Documentation required will include but is not limited to the following: Making portions of the work available for MBE/WBE subcontracting INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-5 OF 10 Winn Street Sanitary Sewer Page 39 of 730 • Evidence of negotiating with MBE/WBE firms • MBE/WBE quotes obtained and non-MBE/WBE quotes used • Reasons agreements were not reached • Follow-up after initial solicitations • Efforts to assist in obtaining equipment, supplies and materials (at competitive prices), bonding, lines of credit, insurance, etc. Evidence of past compliance or non-compliance by same contractor The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. RESPONSIBILITIES 1. City of Waterloo A. The City Contract Compliance Officer has the responsibility to assure the City's compliance with Federal, State and Municipal regulations. B. The City Contract Compliance Officer is responsible for maintaining a current directory of certified firms. Certification of MBE/WBE/DBE contractors is through the Iowa Department of Transportation and its Unified Certification Program. Only firms certified based on guidelines prescribed in 49 CFR Part 26 and provisions of this agreement, shall be recognized as certified by the City of Waterloo. C. The City Contract Compliance Officer is responsible for making available a list of future project information notices to MBE/WBE firms. D. The City Contract Compliance Officer shall send notices to appropriate MBE/WBE firms in the directory of each bid solicitation with opening date. E. The City Contract Compliance Officer will receive MBE/WBE Letter(s) of Intent to Bid and within two (2) business days forward the complete list of MBE/WBE bidders who submitted a Letter of Intent to Bid to prime contractors. ll. Prime Contractors In order to be in compliance with the guidelines of this program, the prime contractor must show good -faith efforts in following the MBE/WBE Contract Compliance Program. Good -faith efforts include, but are not limited to, the following: A. Prime contractors shall send solicitation letters (Form CCO-3) to appropriate MBE/WBE (those certified in directory prepared by City Contract Compliance Officer) at least seven (7) working days prior to bid date. Letters should identify specific items to be subcontracted. A minimum of three (3) disadvantaged business contacts must be made and documented, if there are at least three disadvantaged businesses offering services in the area to be subcontracted (See City of Waterloo MBE/WBE Certification List). If less than three (3) are offering the services to be subcontracted, then a contact is required for any that are listed as providing that service. If the Prime Contractor submits a MBE/WBE contact not on the City's MBE/WBE list, attach a copy of the MBE/WBE/DBE Certifications from another government agency. B. If a prime contract bidder is unable to identify MBE/WBE firms to perform portions of the work, the City Contract Compliance Officer should be contacted for assistance immediately. C. Prime contract bidders may solicit MBE/WBE proposals by telephone or personal interviews, but all such contacts shall be confirmed by Certified Mail, or subcontract bid request forms (Form CCO-2). INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-6 OF 10 Winn Street Sanitary Sewer Page 40 of 730 D. If any MBE/WBE business submitting bids is not selected for subcontract award, documentation must accompany the "MBE/WBE Business Enterprise Pre -Bid Contact Information Form" (Form CCO-4 and CCO-4A) on why the MBE/WBE was not selected. These reasons could include: a. Not low bid. Copies of the competing bids may be required for verification. b. MBE/WBE did not bid, withdrew bid or non -responsive. c. Documentation of other business -related reason for not selecting the MBE/WBE business for a subcontract. d. Prime contractor self performs work. e. Any other reason relied on by prime. The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. Ill. MBE/WBE Firms A. MBE/WBE firms shall be certified by the Iowa Department of Transportation as owners and controllers of their respective businesses or were listed on the City of Waterloo Certified MBE/WBE Contractors list. B. MBE/WBE firms must perform the work on the project; they cannot act as a broker by subcontracting the work out to others. C. Each MBE/WBE firm planning to submit quotes on construction projects with goals, shall submit a Letter of Intent to Bid (Form CCO-5) to the City Contract Compliance Officer seven (7) working days prior to bid opening, listing specific items which the MBE/WBE firm is interested in bidding. If sufficient Letters of Intent to Bid are not received by the City Contract Compliance Officer seven (7) working days prior to bid opening, goals on subject project will be reduced accordingly. Agreements between the bidder/proposer and a MBE/WBE in which the MBE/WBE promises not to provide subcontracting quotations to other bidders/proposers are prohibited. NON-COMPLIANCE OF CONTRACTORS A. Noncompliance exists when the contractor's actions are not consistent with the requirements of the Contract Compliance Program in the areas of employment and subcontracting. B. A bidder's failure to show good -faith efforts to meet project goals or a failure to use certified MBE/WBE firms may be grounds for finding its bid not responsible. C. The Contract Compliance Officer shall submit to City Council his/her recommendation on any non -compliant contract in writing. NOTICE TO PROCEED Notice to proceed on any project with goals will not be issued until City Contract Compliance Officer determines the lowest responsible bidder has used good -faith efforts to comply with this Compliance Program and the bid was responsive. CONCLUSION This program repeals or revises all sections of previous Waterloo Contract Compliance Programs. INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-7 OF 10 Winn Street Sanitary Sewer Page 41 of 730 11. EMPLOYMENT AND BUSINESS OPPORTUNITY To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall to the greatest extent feasible be made available to lower income persons residing in the project area. The contract area is the City of Waterloo. The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the project area. 12. STATEMENT OF BIDDER'S QUALIFICATIONS Each bidder shall, upon request of the City of Waterloo, Iowa, submit on the form furnished for that purpose (a copy of which is included in the contract documents), a statement of bidder's qualifications, his experience record in constructing the type of improvements embraced, and his organization and equipment available for the work contemplated; and, when specifically requested, a detailed financial statement. The City of Waterloo, Iowa, shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform his obligations under the contract, and the bidder shall furnish the City of Waterloo, Iowa, all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the City of Waterloo, Iowa, that the bidder is qualified to carry out properly the terms of the contract. 13. AWARD OF CONTRACT a. Award of contract will be made to that responsive and responsible bidder whose bid, conforming to the Specifications, is most advantageous to the City of Waterloo; price and other factors considered. The intention is to award the contract at the time of opening bids, but the right is reserved to postpone such action for a reasonable time, not exceeding thirty (30) days. b. The City Council may, when in its interest, reject any or all bids or waive any informality in bids received. c. The bidder shall submit bids on all the items listed in the proposal and shall state the unit bid price in words in the blank spaces provided beneath the item description. Should there be any discrepancy between the unit bid price in words and listed numeral unit bid price, the City of Waterloo shall consider the unit bid price in words as being the valid unit bid price. A computer -generated spreadsheet as herein provided shall also be acceptable. Proposals requiring mathematical computations to determine unit prices or totals will be rejected. A contract will be awarded to the qualified bidder submitting the lowest total bid for the BASE BID plus ALTERNATE(S) chosen by the City as indicated in the NOTICE TO BIDDERS. d. When a contract for a public improvement is to be awarded to the lowest responsive and responsible bidder, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-8 OF 10 Winn Street Sanitary Sewer Page 42 of 730 of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident. 14. EXECUTION OF AGREEMENT, BONDS, AND CERTIFICATE OF INSURANCE a. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the successful bidder shall execute and deliver to the City of Waterloo, Iowa, an agreement in the form included in the contract documents in such number of copies as the City of Waterloo, Iowa, may require. b. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within the period specified in paragraph "a" above, furnish a surety bond and a payment bond in a penal sum not less than the amount of the contract as awarded, as security for the faithful performance of the contract and terms and conditions therein contained and shall guarantee the prompt payment of all persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools, equipment, or services of any nature including utility and transportation services, employed or used by him in performing the work. The bonds shall protect and save harmless the City from claims and damages of any kind caused by the operations of the contractor and shall also guarantee the maintenance of the contract improvements for the period stated in the Notice of Hearing from and after completion of said improvements and their acceptance by the City. Such bonds shall be in the same form as that included in the contract documents and shall bear the same date as, or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety company shall be attached to such bonds. c. The successful bidder shall, within the period specified in paragraph "a" above, furnish a certificate of insurance for approval in amounts of not less than the amounts specified in the General Specifications for Construction, Section F. No. 4 "Liability Insurance," Pages 14 to 15 of 18 Pages. The certificate of insurance shall be furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an "Additional Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the amounts for approval before each commences work. The contractor shall carry or require that there be Workmen's Compensation Insurance for all his employees and those of his subcontractors engaged in work at the site, in accordance with State Workmen's Compensation Laws. d. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds within ten (10) days after the prescribed forms are presented for signature, or within such extended period as the City of Waterloo, Iowa, may grant, based upon reasons determined sufficient by the City of Waterloo, Iowa, may either award the contract to the next lowest bidder or re -advertise for bids, and may charge against the bidder the difference between the amount of the bid an the amount for which a contract for the work is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guaranty. If a more favorable bid is received by re - advertising, the defaulting bidder shall have no claim against the City of Waterloo, Iowa, for a refund. 15. BIDDER STATUS Attention of bidders is called to the requirement of complying with the provisions of the Resident Bidder/Non-Resident Bidder requirement. INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-9 OF 10 Winn Street Sanitary Sewer Page 43 of 730 Each bidder submitting a bid shall execute and include with the bid, a Bidder Status Form in the form herein provided. Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed nonresponsive and rejected. INSTRUCTIONS TO BIDDERS CONTRACT NO. 1134 AECOM 60701559 Page IB-10 OF 10 Winn Street Sanitary Sewer Page 44 of 730 FORM OF BID OR PROPOSAL WINN STREET SANITARY SEWER CONTRACT NO. 1134 CITY OF WATERLOO, IOWA Honorable Mayor and City Council Waterloo, Iowa Gentlemen: 1. The undersigned, being a Corporation existing under the laws of the State of , a Partnership consisting of the following partners: having familiarized (himself) (themselves) (itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract documents listed in the Table of Contents and Addenda (if any), as prepared by AECOM now on file in the office of the City Clerk, City Hall, Waterloo, Iowa, hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services, including utility and transportation services required to construct and complete this WINN STREET SANITARY SEWER, CITY CONTRACT NO. 1134, all in accordance with the above -listed documents and for the unit prices for work in place for the following items and quantities: WINN STREET SANITARY SEWER CITY OF WATERLOO, IOWA CITY CONTRACT NO. 1134 Item Description Unit Estimated Quantiles Unit Price Total Amount 1 CLEARING AND GRUBBING ACRE 0.35 $ $ 2 TOPSOIL, ON -SITE SY 917.7 $ $ 3 EXCAVATION, CLASS 10, CONTRACTOR FURNISHED CY 587.5 $ $ 4 SUBBASE, SPECIAL BACKFILL, 11 IN. CY 229.7 $ $ 5 SANITARY SEWER GRAVITY MAIN, TRENCHED, DIP, 14 IN. LF 133 $ $ 6 SANITARY SEWER GRAVITY MAIN, TRENCHED, PVC, 15 IN. LF 998 $ $ 7 REMOVAL OF SANITARY SEWER LESS THAN OR EQUAL TO 36 I N. LF 24 $ $ 8 SUBDRAIN, PERFORATED PLASTIC PIPE, 4 IN. LF 100 $ $ 9 REMOVE AND REINSTALL RIGID PIPE CULVERT LESS THAN OR EQUAL TO 36 IN. LF 167 $ $ 10 REMOVE AND REINSTALL CONCRETE PIPE APRONS LESS THAN OR EQUAL TO 36 IN. EACH 4 $ $ 11 MANHOLE, 6010.301, 48 IN. EACH 5 $ $ 12 MANHOLE, 6010.303, 48 IN. EACH 1 $ $ 13 MANHOLE ADJUSTMENT, MAJOR EACH 1 $ $ 14 CONNECTION TO EXISTING MANHOLE EACH 1 $ $ 15 FULL DEPTH PATCHES, PCC, 7IN. SY 229.7 $ $ 16 TEMPORARY TRAFFIC CONTROL LS 1 $ $ 17 SAFETY CLOSURE EACH 4 $ $ 18 HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 1 ACRE 1.11 $ $ 19 HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 4 ACRE 1.17 $ $ 20 HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, WETLAND ACRE 0.06 $ $ FORM OF BID AECOM 60701559 CONTRACT NO. 1134 Page BF-1 OF 3 Winn Street Sanitary Sewer Page 45 of 730 Item Description Unit Estimated Quantiles Unit Price Total Amount 21 WATERING MGAL 25 $ $ 22 WATTLE, 12 IN. LF 3025 $ $ 23 WATTLE, REMOVAL LF 3025 $ $ 24 RIP RAP, CLASS E REVETMENT FOR PIPE OUTLET TON 38.4 $ $ 25 INLET PROTECTION DEVICE, OPEN -THROAT INTAKE LF 40 $ $ 26 INLET PROTECTION DEVICE, MAINTENANCE EACH 6 $ $ 27 REMOVAL AND REINSTALLATION OF EXISTING FENCE, CHAIN LINK, 72IN. LF 290 $ $ 28 MOBILIZATION LS 1 $ $ 29 CONCRETE WASHOUT LS 1 $ $ TOTAL BASE BID $ 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit bid price for the work done shall govern in the actual payment to Contractor. The Contract shall be awarded based on the TOTAL BASE BID. 3. In submitting this bid, the bidder understands that the right is reserved by the City of Waterloo, Iowa, to reject any or all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of Dollars ($ in the form of , is submitted herewith in accordance with the INSTRUCTIONS TO BIDDERS. 5. Attached hereto is a Non -Collusion Affidavit of Prime Contractor. 6. Attached hereto is the Bidder Status Form indicating Resident Bidder Certification Non -Resident Bidder Certification ( ). (Mark one.) 7. The bidder is prepared to submit a financial and experience statement upon request. ), or 8. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. 9. The bidder has received the following Addendum or Addenda: Addendum No. Date 10. The bidder shall list the MBE/WBE subcontractor(s), amount of subcontracts and bid items on the City of Waterloo Minority and/or Women Business Pre -bid Contact Information Form submitted with this Form of Bid or Proposal. The apparent low Bidder shall submit a list of all other Subcontractor(s) to be used on this Project to the City of Waterloo by 5:00 p.m. the business day following the day Bids on this Project are due along with the Non -Collusion Affidavits of All Subcontractor(s). FORM OF BID CONTRACT NO. 1134 AECOM 60701559 Page BF-2 OF 3 Winn Street Sanitary Sewer Page 46 of 730 The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. 11. The bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA". 12. The bidder has attached all applicable forms. 13. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. (Name of Bidder) (Date) BY: Title Official Address: (Including Zip Code): I.R.S. No. FORM OF BID CONTRACT NO. 1134 AECOM 60701559 Page BF-3 OF 3 Winn Street Sanitary Sewer Page 47 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 48 of 730 INFORMATION NEEDED FOR IOWA CONSTRUCTION SALES TAX EXEMPTION CERTIFICATE CONTRACTOR NAME: ADDRESS: (Check One) PRIME FEDERAL ID#: SUBCONTRACTOR PROJECT NAME: Winn Street Sanitary Sewer PROJECT CONTRACT NO.: 1134 DESCRIPTION OF WORK: ❑ Brickwork ❑ Carpentry ❑ Concrete ❑ Drywall -Plaster -Insulation ❑ Electrical ❑ Excavation/Grading ❑ Flooring ❑ Heavy Construction ❑ Heating -Ventilating -Air Cond ❑ Landscaping ❑ Painting ❑ Paving ❑ Plumbing ❑ Roofing -Siding -Sheet Metal ❑ Windows ❑ Wrecking -Demolition ❑ Other (Please specify) SALES TAX EXEMPTION CONTRACT NO. 1134 Page STE-1 OF 1 AECOM 60701559 Winn Street Sanitary Sewer Page 49 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 50 of 730 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety are held and firmly bound unto the CITY OF WATERLOO , Iowa, hereinafter called "OWNER." In the penal sum Dollars ($ ) lawful money of the United States, for the payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying bid dated the day of , 20 for NOW, THEREFORE, (a) If said Bid shall be rejected, or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided in the specifications or by law. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or execute such contract; and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of them as are corporations, have caused their corporate seals to be hereto affixed and these pres- ents to be signed by their proper officers this day of , A.D. 20_ (Seal) Principal By (Title) (Seal) Witness Surety By Witness Attorney -in -fact BID BOND CONTRACT NO. 1134 AECOM 60701559 Page BB-1 OF 1 Winn Street Sanitary Sewer Page 51 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 52 of 730 NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of )ss County of , being first duly sworn, deposes and says that: 1. He is (Owner, Partner, Officer, Representative, or Agent) , of , the Bidder that has submitted the attached Bid; 2. He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Subscribed and sworn to before me this Title day of , 20 . Title My commission expires NON -COLLUSION AFFIDAVITS CONTRACT NO.1134 AECOM 60701559 Page NCA-1 OF 2 Winn Street Sanitary Sewer Page 53 of 730 NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR State of ss: County of , being first duly sworn, deposes and says that: 1. He is (Owner, Partner, Officer, Representative, or Agent) , of hereinafter referred to as the "Subcontractor;" 2. He is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the subcontractor to contract pertaining to the project in (City or County and State) 3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal; 4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the proposed contract; and 5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) Subscribed and sworn to before me this Title day of , 20. Title My commission expires NON -COLLUSION AFFIDAVITS CONTRACT NO.1134 AECOM 60701559 Page NCA-2 OF 2 Winn Street Sanitary Sewer Page 54 of 730 EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractors, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor, vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said contractor, subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program —Contract Compliance Provisions relative to Resolution No. 24664. 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, EQUAL OPPORTUNITY CLAUSE CONTRACT NO. 1134 AECOM 60701559 Page EOC-1 OF 2 Winn Street Sanitary Sewer Page 55 of 730 subcontract or purchase order unless exempted by the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier. 8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, creed, color, sex, national origin, economic status, age, mental or physical disabilities. (Signed) Appropriate Official) (Title) (Date) EQUAL OPPORTUNITY CLAUSE CONTRACT NO. 1134 AECOM 60701559 Page EOC-2 OF 2 Winn Street Sanitary Sewer Page 56 of 730 TITLE VI CIVIL RIGHTS During the performance of this contract, the contractor (for itself), its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to non- discrimination in Federally assisted programs of the DOT Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, national origin, sex, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to non-discrimination on the grounds of race, color, national origin, sex, age, or disability. 4. Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant there to, and shall allow access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Contracting Authority, the Iowa DOT, or FHWA to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to the Contracting Authority, the Iowa DOT, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the Contracting Authority, the Iowa DOT, or the FHWA shall impose such contract sanctions as they may determine to be appropriate, including, but not limited to: a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination, or suspension of the contract, in whole or in part. 6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Contracting Authority, the Iowa DOT, or the FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that, in the event of a contractor becomes involved in, or it threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Contracting Authority or the Iowa DOT to enter into such litigation to protect the interests of the Contracting Authority or the Iowa DOT; and, in addition, the contractor may request the United States to enter into such litigation to protect the interest of the United States. TITLE VI RIGHTS CONTRACT NO. 1134 AECOM 60701559 Page TVI-1 of 1 Winn Street Sanitary Sewer Page 57 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 58 of 730 Bidder Status Form To be completed by all bidders Part A Please answer "Yes" or "No" for each of the following: ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes No ❑ Yes ❑ No My company is authorized to transact business in Iowa. (To help you determine if your company is authorized, please review the worksheet on the next page). My company has an office to transact business in Iowa. My company's office in Iowa is suitable for more than receiving mail, telephone calls, and e-mail. My company has been conducting business in Iowa for at least 3 years prior to the first request for bids on this project. My company is not a subsidiary of another business entity or my company is a subsidiary of another business entity that would qualify as a resident bidder in Iowa. If you answered "Yes" for each question above, your company qualifies as a resident bidder. Please complete Parts B and D of this form. If you answered "No" to one or more questions above, your company is a nonresident bidder. Please complete Parts C and D of this form. To be completed by resident bidders Part B My company has maintained offices in Iowa during the past 3 years at the following addresses: Dates: / / to / / Address: City, State, Zip: Dates: / / to / / Address: City, State, Zip. Dates: / / to / / Address: You may attach additional sheet(s) if needed. City, State, Zip: To be completed by non-resident bidders Part C 1. Name of home state or foreign country reported to the Iowa Secretary of State: 2. Does your company's home state or foreign country offer preferences to resident bidders, resident labor force preferences or any other type of preference to bidders or laborers? ❑ Yes ❑ No 3. If you answered "Yes" to question 2, identify each preference offered by your company's home state or foreign country and the appropriate legal citation. You may attach additional sheet(s) if needed. To be completed by all bidders Part D I certify that the statements made on this document are true and complete to the best of my knowledge and I know that my failure to provide accurate and truthful information may be a reason to reject my bid. Firm Name: Signature: Date: You must submit the completed form to the governmental body requesting bids per 875 Iowa Administrative Code Chapter 156. This form has been approved by the Iowa Labor Commissioner. 309-6001 (09-15) Page 59 of 730 BSF-1 Worksheet: Authorization to Transact Business This worksheet may be used to help complete Part A of the Resident Bidder Status form. If at least one of the following describes your business, you are authorized to transact business in Iowa. El Yes El No ❑ Yes El No ❑ Yes ❑ No ❑ Yes ❑ No El Yes El No ❑ Yes ❑ No El Yes El No ❑ Yes ❑ No ❑ Yes ❑ No El Yes El No ❑ Yes ❑ No My business is currently registered as a contractor with the Iowa Division of Labor. My business is a sole proprietorship and I am an Iowa resident for Iowa income tax purposes. My business is a general partnership or joint venture. More than 50 percent of the general partners or joint venture parties are residents of Iowa for Iowa income tax purposes. My business is an active corporation with the Iowa Secretary of State and has paid all fees required by the Secretary of State, has filed its most recent biennial report, and has not filed articles of dissolution. My business is a corporation whose articles of incorporation are filed in a state other than Iowa, the corporation has received a certificate of authority from the Iowa secretary of state, has filed its most recent biennial report with the secretary of state, and has neither received a certificate of withdrawal from the secretary of state nor had its authority revoked. My business is a limited liability partnership which has filed a statement of qualification in this state and the statement has not been canceled. My business is a limited liability partnership which has filed a statement of qualification in a state other than Iowa, has filed a statement of foreign qualification in Iowa and a statement of cancellation has not been filed. My business is a limited partnership or limited liability limited partnership which has filed a certificate of limited partnership in this state, and has not filed a statement of termination. My business is a limited partnership or a limited liability limited partnership whose certificate of limited partnership is filed in a state other than Iowa, the limited partnership or limited liability limited partnership has received notification from the Iowa secretary of state that the application for certificate of authority has been approved and no notice of cancellation has been filed by the limited partnership or the limited liability limited partnership. My business is a limited liability company whose certificate of organization is filed in Iowa and has not filed a statement of termination. My business is a limited liability company whose certificate of organization is filed in a state other than Iowa, has received a certificate of authority to transact business in Iowa and the certificate has not been revoked or canceled. 309-6001 (09-15) BSF-2 Page 60 of 730 Revised February 2003 CONTRACTOR'S OR SUBCONTRACTOR'S AFFIRMATIVE ACTION PROGRAM Check box that applies to party completing program: ( ) General Contractor ( ) Subcontractor Section A to be completed by GENERAL CONTRACTORS only: A. Name of Company Address of Company Zip Telephone Number ( ) Federal ID Number (if no Federal ID Number, Owner/President's Social Security Number) Name of Equal Employment Officer Name of Project Project Contract Number Estimated Construction Work Dates / Start Finish Section B to be completed by SUBCONTRACTORS only: B. Name of General or Prime Contractor Name of Subcontractor Subcontractor's Address Zip Subcontractor's Telephone Number ( Subcontractor's Federal ID Number (if no Federal ID Number Owner/President's Social Security Number) Name of Equal Employment Officer C. Remainder of program to be completed by party completing program, either Prime or Subcontractor. 1. The Owners and/or Principals of your company: Ethnic Name Address Position Sex Origin -1 - Page 61 of 730 2. Other Areas of Interest: If your company has branches or subsidiaries, or if your company is a branch or subsidiary of a parent organization, give the following information: Type of Name Address Affiliation Degree II. EMPLOYER'S POLICY (Please read carefully.) A. We, the undersigned, recognize that we are morally and legally committed to nondiscrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap. B. The employment policies and practices of the undersigned are to recruit and hire employees without discrimination, and to treat them equally with respect to compensation and opportunities for advancement, including training, upgrading, promotion, and transfer. However, we realize the inequities associated with employment training, upgrading, contracting and subcontracting for minorities and women and we will direct our efforts to correcting any deficiencies to the maximum extent possible. The same will be required of our SUBCONTRACTORS and suppliers. C. We submit this program to assure compliance with Executive Order 11246, as amended, and other subsequent orders that may pertain to equal employment opportunity and merit employment policies, fully realizing that our qualification and/or merit system should be evaluated and revised, if necessary. D. We agree to put forth the maximum effort to achieve full employment and utilization of capabilities and productivity of all our citizens without regard to race, creed, color, sex, national origin, economic status, age, and mental or physical handicap. E. will give training (Name of Company) and employment opportunities to local residents of Waterloo, Iowa, to the greatest extent feasible. III. AFFIRMATIVE ACTION A. recognizes that the (Name of Company) effective application of a policy of merit employment involves more than just a policy statement, and (Name of Company) will, therefore, re-evaluate our Affirmative Action Program to ensure that equal employment opportunities are available on the basis of individual merit, and to actively encourage minorities, women and local residents to seek employment with our company on this basis. B. will undertake the (Name of Company) following six (6) steps to improve our Affirmative Action Program: 1. Minority Recruitment and Employment; 2. Local Recruitment and Employment; 3. Disabled Veteran and Vietnam Era Veteran Recruitment and Employment; 4. Handicapped Recruitment and Employment; -2 - Page 62 of 730 5. Female Recruitment and Employment; and 6. Training, Upgrading and Promotional Opportunities. C. will take (Name of Company) whatever steps are necessary to ensure that our total work force has adequate minority, female, and local representation. We will utilize the following methods in our recruitment attempts: 1. Local advertising media (newspapers, radio, TV); 2. Community organizations (churches, clubs, schools); 3. Public and private institutions in the area (UNI, Hawkeye Community College); 4. Job Service of Iowa; and 5. Other. D. will seek qualified minority, (Name of Company) female, and local group applicants for all job categories and will make asserted efforts to increase minority, female and group representation in occupations at the higher levels or skill and responsibility. E. All sources of employment used shall be aware that we are an Equal Employment Opportunity Employer. Labor organizations representing our employees will be notified of our Equal Employment Opportunity Policy and Affirmative Action Program. F. Training, upgrading, promotion and transfer activities at all levels will be monitored to ensure that full consideration has been given to qualified minority, female, and local group employees. G. will encourage other (Name of Company) companies with whom we are associated and/or do business, to do the same and we will assist them in their efforts. H. has taken the following (Name of Company) Affirmative Action to ensure that minority, female, local contractors and/or suppliers were provided opportunities to negotiate and/or bid on this project: (if none, write ',NONE") 1. 2. As a result of the above efforts, we have involved minority, female, and local contractors and/or suppliers in the following areas of subcontracting: (if none, write "NONE") 1. 2. J. will require approved (Name of Company) Affirmative Action Programs from all nonexempt contractors who propose to work on this project and will take whatever steps are necessary to ensure that non -minority contractors have adequate representation of minority, female and local persons in their total work force. K. In further accordance with rules and guidelines issued pursuant to Executive Order 11246 as amended, we establish the goals for our company, based on parity percentages supplied by the City, and we realize these goals will be reviewed on an annual basis. -3 - Page 63 of 730 L. will keep records of (Name of Company) specific actions relative to recruitment, employment, training, upgrading and promotion and will provide the City of Waterloo with any information relative to same, including activities of our SUBCONTRACTORS and suppliers as necessary or when requested. M. Parity figures for companies located in Waterloo are as follows: Minority Parity = .08 (8%) N. Affirmative Action (Name of Company) Employment Goals: The definition of Affirmative Action Goals is as follows: "Goals may not be rigid and inflexible quotas which must be met, but must be targets, reasonably attainable by means of applying every good faith effort to make all aspects of the entire Affirmative Action Program work." For the year 20, please submit percentage targets for employing minorities and women. If you already have reached your target for hiring minorities and women, please submit that percentage. *Goals for Minorities: Goals for Women: OA OA *Your affirmative action goals should be between 1% and 10% or more for minorities and 1 % and 5% or more for women. Please be advised that the goals or targets are purely your estimation of how many women and minorities your company can reasonably expect to hire in 20_. Note, that none of the goals are rigid or inflexible. They are targets that your company calculates as reasonably attainable. This will help the City in its monitoring procedures as required by City of Waterloo Resolution No. 1984-142(4). -4 - Page 64 of 730 INDICATE: CONTRACTOR'S TOTAL WORK FORCE (WATERLOO) DISABLED VETERAN: DV VIETNAM ERA VETERAN: VV HANDICAPPED: H -5 - Page 65 of 730 We hereby certify that we are in compliance with all City and Federal Affirmative Action Regulations and agree to accept all liability for failure to comply. Respectfully submitted, By: Company Executive Date By: Equal Employment Opportunity Officer Date City of Waterloo Affirmative Action Officer Approved Disapproved Reason: By: Date: -6 - Page 66 of 730 DESCRIPTION OF JOB CATEGORIES 1. Officials/Manager: Occupations in which employees set broad policies, exercise overall responsibility for execution of all policies, or direct individual departments or special phases of the agency's operations or provide specialized consultation on a regional, district or area basis. Includes: department heads, bureau chiefs, division chiefs, directors, deputy directors, controllers, examiners, wardens, superintendents, unit supervisors, sheriffs, police and fire chiefs and inspectors and kindred workers. 2. Professionals: Occupations which require specialized and theoretical knowledge which is usually required through college training or thorough work experience and other training which provides comparable knowledge. Includes: personnel and labor relations workers, social workers, doctors, psychologists, registered nurses, economists, dietitians, lawyers, system analysts, accountants, engineers, employment and vocational rehabilitation counselors, teachers or instructors, police and fire captains and lieutenants and kindred workers. 3. Technicians: Occupations which require a combination of basic scientific or technical knowledge and manual skill which can be obtained through specialized post -secondary school education and through equivalent on-the-job training. Includes: computer programmers and operations, draftsmen, surveyors, licensed practical nurses, photographs, radio operators, technical illustrators, police and fire sergeants and kindred workers. 4. Office/Clerical: Workers are responsible for internal and external communication, recording and retrieval of data and/or information and other paper work required in an office. Includes: bookkeepers, messengers, office machine operators, clerk -typists, stenographers, court transcribers, hearing reporters, statistical clerks, dispatchers, license distributors, payroll clerks and kindred workers. 5. Skilled Craft Workers: Workers perform jobs which require special manual skill and a thorough and comprehensive knowledge of the processes involved in the work which is acquired through on-the-job training programs. Includes: Mechanics and repairman, electricians, heavy equipment operators, stationary engineers, skilled machine occupations, carpenters, compositors and typesetters and kindred workers. 6. Sales Workers: Occupations engaging wholly and primarily in direct selling. Includes: advertising agents and salesman, insurance agents and brokers, real estate agents and brokers, stock and bond salesmen, demonstrators, salesmen and sales clerks, grocery clerks and cashier checkers, and kindred workers. 7. Operatives (semi -skilled): Workers who operate machine or processing equipment or perform other factory -type duties of intermediate skill level which can be mastered in a few weeks and require only limited training. Includes: apprentices (auto mechanics), plumbers, building trades, metal working trades, bricklayers, carpenters, electricians, machinists, mechanics, printing trades, etc., operatives, attendants (auto service and parking), plasterers, chauffeurs, deliverymen and furnacemen, heaters (metal), laundry and dry cleaning operatives, milliners, mine operatives and laborers, motormen, oilers and greasers, (except auto painters), (except construction and maintenance), photographic process workers, stationary fireman, truck and tractor drivers, weavers, (textile), welders and flame cutters and kindred workers. 8. Laborers (unskilled): Workers in manual occupations which generally require no special training. Perform elementary duties that may be learned in few days and require the application of little or no independent judgment. Includes: garage laborers, car washers and greasers, gardeners (except farm) and groundskeepers, longshoremen, and stevedores, lumbermen, craftsmen and woodchoppers, laborers performing lifting, digging, mixing, loading and pulling operations and kindred workers. -7 - Page 67 of 730 9. Apprentices: Persons employed in a program including work training and related instruction to learn a trade or craft which is traditionally an apprenticeship, regardless of whether the program is registered with a Federal or State agency. 10. Trainees (on-the-job): Production... persons in formal training for craftsmen when not trained under apprentice programs --operative laborer, and service occupations. White Collar. . . persons engaged in formal training for clerical, managerial, professional, technical, sales, office and clerical occupations. -s - Page 68 of 730 ITEMS OF POTENTIAL MBE/WBE PARTICIPATION NOTICE TO PROSPECTIVE BIDDERS: The following are items from the WINN STREET SANITARY SEWER, CITY CONTRACT NO. 1134, that have a potential for MBE/WBE Participation. This listing, however, is not intended to be all encompassing; to preclude MBE/WBE Contractors from bidding on any items of the Proposal as a Subcontractor or the entire Proposal as a Prime Contractor. BID ITEM DESCRIPTION UNIT EST. QTY. 16 TEMPORARY TRAFFIC CONTROL LS 1 17 SAFETY CLOSURE EACH 4 18 HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 1 ACRE 1.11 19 HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING,TYPE4 ACRE 1.17 20 HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, WETLAND ACRE 0.06 21 WATERING MGAL 25 22 WATTLE, 121N. LF 3025 23 WATTLE, REMOVAL LF 3025 25 INLET PROTECTION DEVICE, OPEN -THROAT INTAKE LF 40 26 INLET PROTECTION DEVICE, MAINTENANCE EACH 6 MBE/WBE GOALS FOR THIS PROJECT IMPORTANT: Prime Contract Bidders should be aware that ten percent (10%) MBE goal and a two percent (2%) WBE goal is attached to this project. "Certified Return Receipt" letters are no longer needed with the bid showing proof of contacting MBE or WBE Subcontractors, but the Pre -Bid Contact Information Form must be filled out completely. City of Waterloo Contract Compliance Officer: Contract Compliance Officer Community Development Board Carnegie Annex, Suite 202 620 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4429 ITEMS OF POTENTIAL MBE/WBE CONTRACT NO. 1134 AECOM 60701559 PAGE M-1 OF 6 Winn Street Sanitary Sewer Page 69 of 730 SUBCONTRACTOR'S BID REQUEST FORM PRIME BIDDER'S LETTERHEAD Contract No.: Letting Date: I, (subcontractor's name), hereby attest that I have been solicited for a bid on (project name) in the area of (description of work and bid item no.). (Prime contractor) has informed me that if I am interested in bidding, a subcontracting bid proposal must be submitted to the company office by (date) and (time). Subcontractor's Company Name Date Subcontractor's Signature Date Prime Bidder's Signature ITEMS OF POTENTIAL MBE/WBE CONTRACT NO. 1134 AECOM 60701559 PAGE M-2 OF 6 Winn Street Sanitary Sewer Page 70 of 730 LETTER TO BE USED WHEN SOLICITING FOR SUBCONTRACTOR QUOTES Subcontractor Company Name Address RE: Contract No.: Dear (Prime Contractor's Company Name) is presently soliciting for the following work in connection with the above referenced project. (Insert bid Item Nos. and Description of Work) (Prime Contractor's Company Name) is an Equal Opportunity Employer, and all qualified bidders will not be discriminated against due to race, religion, color, sex, or origin. If interested in bidding your proposal must be turned in to this office by and (Date) (Time) Sincerely, (Prime Contractor's Representative) Form CCO- 3 (11/28/2001) ITEMS OF POTENTIAL MBE/WBE CONTRACT NO. 1134 AECOM 60701559 PAGE M-3 OF 6 Winn Street Sanitary Sewer Page 71 of 730 LETTER OF INTENT TO BID (MBE/WBE LETTER) According to the Current MBE/WBE Contract Compliance Program, all MBE/WBE Contractors interested in submitting subcontractor quotes on construction projects with goals, MUST submit a LETTER OF INTENT TO BID to the City of Waterloo Contract Compliance Officer at least seven (7) days prior to bid opening. The LETTER OF INTENT TO BID must list the specific items which the MBE/WBE Contractor is interested in bidding. Letter should include the following: Name of Project: Your Company Name: Address: Phone: Date: List of Specific items to be bid: Item No. Description: Item No. Description: Item No. Description: Item No. Description: Item No. Description: (Subcontractor's Company Name and authorized signature) Return this LETTER OF INTENT TO BID to: Contract Compliance Officer Community Development Board 620 Mulberry St. Carnegie Annex, Suite 202 Waterloo, IA 50703 Phone: (319) 291-4429 Form CCO-5 (06-20-2002) ITEMS OF POTENTIAL MBE/WBE CONTRACT NO. 1134 AECOM 60701559 PAGE M-4 OF 6 Winn Street Sanitary Sewer Page 72 of 730 MBE/WBE BUSINESS ENTERPRISE PRE -BID CONTACT INFORMATION FORM INSTRUCTIONS Prime Contractor Responsibilities: Prime Contractors bidding on City of Waterloo contract work are required to ensure that MBE/WBE businesses are provided the opportunity to participate in the performance of contracts and subcontracts. Prime contractors are required to assist MBE/WBE businesses in overcoming barriers to participation and must make good faith efforts to secure bids from, and award subcontracts to, MBE/WBE businesses. For all contract bids of $50,000 or more, the following is required to demonstrate good faith efforts in accordance with this policy: 1. "MBE/WBE BUSINESS ENTERPRISE PRE -BID CONTACT INFORMATION FORM" submitted with the prime contractor bid, properly completed and signed on Form CCO-4 (Rev. 06-20-02). Please note that this document must include all subcontractor contacts, bids received, and awarded - not just those related to disadvantaged business enterprise vendors. 2. A minimum of three (3) MBE/WBE business contacts must be made and documented, if there are at least three (3) MBE/WBE businesses offering services in the areas to be subcontracted (see City of Waterloo MBE/WBE Certified List). If less than three (3) are offering the services to be subcontracted, then a contact is required for any that are listed as providing that service. If you have submitted a MBE/WBE contact not on the City's MBE/WBE list, attach a copy of the certification from another government agency. 3. Contacts to each MBE/WBE businesses are required to be a minimum of seven (7) working days prior to the date the prime contractor submits the bid to the City of Waterloo. 4. The following documentation must accompany the "MBE/WBE BUSINESS ENTERPRISE PRE -BID CONTACT INFORMATION FORM" for each MBE/WBE business contacted: a. A copy of the bid received from the MBE/WBE, OR b. If no bid was received, a copy of correspondence received from the MBE/WBE with a "no bid" response, OR c. If no response was received, a copy of the solicitation sent to the MBE/WBE with proof of mailing attached. 5. If any MBE/WBE business submitting bids are not selected for subcontract award, documentation must accompany the "MBE/WBE BUSINESS ENTERPRISE PRE -BID CONTACT INFORMATION FORM" on why the MBE/WBE was not selected. These reasons could include: a. Not low bid. Copies of the competing bids may be required for verification. b. MBE/WBE did not bid, withdrew bid or was non -responsive. c. Documentation of other business -related reason for not selecting the MBE/WBE business for a subcontract. d. Prime contractor self performs work. e. Any other reason relied on by the Prime Contractor. The Contract Compliance Officer will determine the weight to be given to each item listed above (supported by appropriate documentation) based on overall program goals. Subcontractors Responsibilities: 1. Each MBE/WBE firm planning to submit quotes on construction projects with goals, shall submit a Letter of Intent to Bid (Form CCO-5) to the City Contract Compliance Officer seven (7) working days prior to bid opening, listing specific items which the MBE/WBE firm is interested in bidding. If the City Contract Compliance Officer does not receive sufficient scope letters seven (7) working days prior to bid opening, goals on subject project will be reduced accordingly. Agreements between the bidder/proposer and an MBE/WBE in which the MBE/WBE promises not to provide subcontracting quotations to other bidders/proposers are prohibited. Form CCO-4A Rev. 07-08-02 ITEMS OF POTENTIAL MBE/WBE CONTRACT NO. 1134 AECOM #60701559 Page M-5 OF 6 Winn Street Sanitary Sewer Page 73 of 730 MBE/WBE BUSINESS ENTERPRISE PRE -BID CONTACT INFORMATION FORM Prime Contractor Name: Project: Letting Date: NO MBE/WBE SUBCONTRACTORS: If you are NOT using any MBE/WBE subcontractors to complete this project, sign below. Attach a brief explanation as to why subcontracting was not feasible with this project. If any MBE/WBE subcontractors will be used, please use the bottom portion of this form. Contractor Signature: Title: Date: SUBCONTRACTORS APPLICABLE: You are required, in order for your bid to be considered responsive, to provide the information on this form showing ALL of your MBE/WBE subcontractor contacts made for your bid submission. This information is subject to verification. Any questions should be directed to Contract Compliance Office 319-291-4429. You are required, in order for your bid to be considered responsive, to provide the information on this Form showing your MBE/WBE Business Enterprise contacts made prior to your bid submission. This information is subject to verifications and confirmation. If you are unable to identify MBE/WBE firms to perform portions of the work, please contact Louis Starks, Contract Compliance Officer, for assistance at (319) 291- 4429. In the event it is determined that the MBE/WBE Business Enterprise goals are not met, then before awarding the contract the City of Waterloo will make a determination as to whether or not the apparent successful low bidder made good faith efforts to meet the goals. TABLE OF INFORMATION SHOWING BIDDER'S PRE -BID MBE/WBE BUSINESS ENTERPRISE CONTACTS Quotes Received Quotation used in bid MBE/WBE Subcontractors Dates Contacted Yes/No Dates Contacted Yes/No Dollar Amount Proposed to be Subcontracted (Form CCO-4) Rev. 06-20-02 ITEMS OF POTENTIAL MBE/WBE AECOM #60701559 CONTRACT NO. 1134 Page M-6 OF 6 Winn Street Sanitary Sewer Page 74 of 730 CERTIFIED MBE/WBE CONTRACTORS CITY OF WATERLOO, IOWA Contract Compliance Office Community Development Board Carnegie Annex, Suite 202 620 Mulberry Street Waterloo, IA 50703 City WEB Site: www.ci.waterloo.ia.us Contract Compliance WEB Site for listing updates: http://www.cityofwaterlooiowa.com/contractcompliance Contact: Rudy Jones, Community Development Director Email: rudyjones@waterloo-ia.org Phone: Fax: (319) 291-4429 (319) 291-4431 MBE/WBE Certified Contractors List Page 1 of 4 Page 75 of 730 CERTIFIED MBE CONTRACTORS CARTER ELECTRIC 725 Adams Street Waterloo, IA 50703 Phone: (319) 232-9808 Pager: (319) 235-4021 Contact: Derrick Carter Specializing in: ELECTRICAL CONTRACTOR CULPEPPER ELECTRIC 1731 Cottage Grove Avenue Waterloo, IA 50707 Phone: (319) 235-0885 Fax: (319) 236-8177 Contact: Martin Culpepper Certified: City of Waterloo Certified MBE, Licensed Electrician Specializing in: ELECTRICAL CONTRACTOR DANIELS HOME IMPROVEMENT 339 Albany Street Waterloo, IA 50703 Phone: (319) 961-1659 Contact: Sammy Daniels Specializing in: ALL TYPES OF CONCRETE FLATWORK, POURED WALLS —ALL TYPES, FOOTINGS, LIGHT DEMOLITION D.C. CORPORATION 426 Beech Street Waterloo, IA 50703 Phone: (319) 493-2542 FAX: (319) 236-0515 Contact: Terry Phillips Certified: City of Waterloo Certified MBE, Iowa DOT, TSB Certified Specializing in: COMMERCIAL AND RESIDENTIAL DEMOLITION, CONCRETE PAVING, DRIVEWAYS, TRUCKING (ALL TYPES), GENERAL CONSTRUCTION MBE/WBE Certified Contractors List Page 2 of 4 Page 76 of 730 GREER'S WORKS 2003 Plainview Street Waterloo, IA 50703 Phone: (319) 233-4701 Contact: Willie Greer Specializing in: DRIVEWAYS, SIDEWALKS, CARPENTRY, ROOFING, GENERAL CONSTRUCTION OLD GREER'S WORKS 2309 Springview Street Waterloo, IA 50707 Phone: (319) 233-2150 Contact: David L. Greer, Sr. Specializing in: ROOFING & GENERAL CONSTRUCTION QUICK CONSTRUCTION 217 Bates Street Waterloo, IA 50703 Phone: (319) 215-4166 Contact: Leroy Harrington Specializing in: ALL TYPES OF CONCRETE FLATWORK AND GENERAL CONSTRUCTION D & D CONSTRUCTION 1124 West Donald Street Waterloo, IA 50703 Phone: (319) 961-4208 Contact: Darrell E. Caldwell, Sr. Specializing in: ROOFING AND GENERAL CONSTRUCTION E. CASTRO ROOFING 702 Riehl Street Waterloo, IA 50701 Phone: (319) 215-5683 Contact: Emillio Castro Specializing in: ROOFING, SIDING, GENERAL CONSTRUCTION MARTINEZ CONCRETE, LLC 711 Reber Avenue Waterloo, IA 50701 (319) 230-1983 Contact: Luis Martinez Specializing in: ALL TYPES OF CONCRETE FLATWORK REYES CONSTRUCTION, LLC 908 W. 1st Street Waterloo, IA 50701 (319) 883-7453 or (319) 576-8353 Contact: Bernardo Reyes Specializing in: SIDEWALK, DRIVEWAY, PARKING LOTS, PATIOS MBE/WBE Certified Contractors List Page 3 of 4 Page 77 of 730 CERTIFIED WBE CONTRACTORS ATLAS PAINTING, INC.* 911 Sycamore Street P.O. BOX 65 Waterloo, IA 50704 Phone: (319) 232-9164 Specializing in: COMMERCIAL AND INDUSTRIAL PAINTING PETERMAN & HAES CARPET ONE* 4003 University Waterloo, IA 50701 Phone: (319) 233-6131 Fax: (319) 233-6133 Certified: City of Waterloo WBE Email: JR11486@cfu.net Contact: Carol Reese Specializing in: FLOOR COVERING SERVICE SIGNING, LC* 3533 W. Airline Hwy Waterloo, IA 50703 (319) 235.9356 Contact: Allison Baugher Specializing in: TRAFFIC CONTROL/SIGNAGE * DENOTES WOMEN BUSINESS ENTERPRISE MBE/WBE Certified Contractors List Page 4 of 4 Page 78 of 730 STATEMENT OF BIDDER'S QUALIFICATIONS (To be submitted by the Bidder only upon the specific request of the City of Waterloo, Iowa.) All questions must be answered and the date given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires. 1. Name of bidder. 2. Permanent main office address. 3. When organized. 4. If a corporation, when incorporated. 5. How many years have you been engaged in the contracting business under your present firm or trade name? 6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion.) 7. General character of work performed by your company. 8. Have you ever failed to complete any work awarded to you? If so, where and why? 9. Have you ever defaulted on a contract? If so, where and why? 10. List the more important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. 11. List your major equipment available for this contract. 12. Experience in construction work similar in importance to this project. 13. Background and experience of the principal members of your organization, including the officers. 14. Credit available: $ 15. Give bank reference: 16. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the City of Waterloo, Iowa? STATEMENT OF BIDDERS QUALIFICATIONS CONTRACT NO. 1134 AECOM 60701559 Page SOQ-1 OF 2 Winn Street Sanitary Sewer Page 79 of 730 17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the City of Waterloo, Iowa, in verification of the recitals comprising this Statement of Bidder's Qualifications. State of Dated at , this day of , 20_ County of ) ss: By: (Name of Bidder) Title: , being duly sworn deposes and says that he is of (Name of Organization) and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this day of , 20 Notary Public My commission expires STATEMENT OF BIDDERS QUALIFICATIONS CONTRACT NO. 1134 AECOM 60701559 Page SOQ-2 OF 2 Winn Street Sanitary Sewer Page 80 of 730 GENERAL SPECIAL PROVISIONS 1. SCOPE OF WORK The work covered by this contract consists of furnishing all labor, equipment, and materials and performing all operations, in connection with the WINN STREET SANITARY SEWER, CITY CONTRACT NO. 1134, as shown on the contract drawings and in accordance with these specifications. The contract drawings, which accompany and form a part of this contract and specifications are dated August 20, 2025 , They have the general title of WINN STREET SANITARY SEWER, CITY CONTRACT NO. 1134. The drawings are numbered and separately entitled as follows: DRAWING NO. TITLE A Sheets Title Sheets B Sheets Typical Cross Sections and Details C Sheets Quantities and General Information D Sheets Mainline Plan and Profile Sheets G Sheets Survey Sheets H Sheets Right -of -Way Sheets J Sheets Traffic Control and Staging Sheets RC Sheets RR Sheets U Sheets Erosion Control Tabulations Erosion Control Plan Detention Basin Detail Sheets The standard specifications of the City of Waterloo are to be used along with the special provisions described herein and shall be considered as part of the contract documents. SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page GSP-1 of 5 Winn Street Sanitary Sewer Page 81 of 730 The 2025 Standard Specifications for the Iowa Statewide Urban Design and Specifications Program (SUDAS) (as referenced) are to be used along with the special provisions and General Specifications for Construction described herein and shall be considered as part of the contract documents. 2. CONFLICTING SPECIFICATIONS All requirements of other specifications contained in the contract documents which conflict with the provisions of the special provisions will be considered void. 3. DUMPING AREAS Excess material resulting from construction operations shall be hauled to the County Landfill or other area secured by the Contractor and approved by the City Engineer. Rubble, rubbish, trees, brush, and other unsuitable backfill material, as designated by the City Engineer, shall be hauled to the County Landfill. All Landfill charges are to be considered incidental to the contract and are the responsibility of the Contractor. CONTRACTOR may dispose of debris from pipe cleaning activities at the Waterloo WWTP Monday through Friday between the hours of 8 a.m. to 2 p.m. CONTRACTOR will register with the operator of the WWTP prior to disposal. 4. CONSTRUCTION DAMAGE The Contractor shall exercise care during construction operations to ensure the safety and protection to existing features located near or within the limits of construction. Damage caused by negligence or poor workmanship, as determined by the Engineer, shall be considered the Contractor's responsibility. 5. REMOVED MATERIALS All materials removed as part of this Contract shall remain the property of the City unless the City determines that the materials are not salvageable and the City does not want to retain ownership of the materials. Materials designated in the field by the Engineer as nonsalvageable shall be hauled and disposed of by the Contractor at no cost to the City. All other materials shall be transported to locations as directed by the Engineer. No separate measurement or payment will be made for hauling or disposing of removed materials and it shall be considered incidental to applicable items. 6. OVERHAUL Overhaul will not be paid for "surplus material" obtained from any of the items of construction under this contract. The cost of overhaul will be considered as incidental to the items to which it applies. 7. MAILBOXES/STOP SIGNS The Contractor shall notify the United States Postal Department of mailboxes, which interfere with any part of the work before removing them, and the Contractor will relocate them as required by the Postmaster. The removal and replacement of mailboxes will not be considered for direct payment, but will be considered incidental to the item to which it applies. The removal and replacement of stop signs will not be considered for direct payment, but will be considered incidental to the item to which it applies. SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page GSP-2 of 5 Winn Street Sanitary Sewer Page 82 of 730 8. PAY ITEMS All pay items are listed in the proposal and shall include the purchase of all materials, delivery of these materials, and furnishing all labor, plant and miscellaneous work needed to make the item complete. All such cost shall be incidental to the proposed item to which it applies and shall not be considered for separate payment. 9. BREAKDOWN OF LUMP SUM CONTRACT PRICE ITEMS The Contractor shall, immediately upon execution and delivery of the contract, before the first estimate for payment is made, deliver to the City Engineer a detailed estimate giving a complete breakdown of the lump sum contract prices. The submitted breakdown shall be approved by the City Engineer prior to any payment of any lump sum price item. 10. PERMISSION TO HAUL OVER STREETS, RAILROADS AND HIGHWAYS The Contractor will be required to secure, from the proper authorities, permission or permit which may be required to haul over streets, highways, railroads or private property, and any hauling operations of the Contractor shall be subject to the requirements of such permits, permission, and to all applicable regulations, laws, and ordinances governing hauling and movement of equipment over streets, railroads, highways and private property. Any costs or inconvenience caused by obtaining any necessary permits or permission shall be considered completely covered by the price bid for the items in the proposal. 11. CONSTRUCTION SCHEDULING The City Engineer shall approve Contractor's work schedule prior to starting. All revisions shall also be approved. The City Engineer may change the schedule to accommodate changing construction conditions. The Contractor shall coordinate the work under this contract with contractors performing work under other contracts which may be performed concurrently. The Contractor shall be responsible to notify the Police, Fire, Street and Engineering Departments of the closing and opening of streets. The Contractor shall commence work within ten (10) days after receipt of the "Notice to Proceed" and diligently execute the work of the contract to completion. 12. PRE -CONSTRUCTION CONFERENCE Before any work is started, the Contractor shall arrange with the City Engineer to hold a pre - construction conference to discuss problems and schedules of contracts. 13. UNDERGROUND UTILITIES It is the responsibility of the Contractor to obtain the location of gas lines, water lines, electric, telephone, and cable television cables or wires from the various utility companies and the City electrician before starting any excavation. The Contractor shall be responsible for any damage to any underground utilities. The Contractor shall expose those utilities indicated on the plans so that elevations may be determined before beginning construction. This work shall be considered incidental to other items of work. If the Contractor believes that additional costs have been incurred due to a utility being improperly located, the resolution of the additional costs incurred shall be made between the Contractor and the respective utility company. SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page GSP-3 of 5 Winn Street Sanitary Sewer Page 83 of 730 14. TRAFFIC SIGNS AND STREET SIGNS The Contractor shall contact the City of Waterloo Traffic Operations Department to have any street sign that will be affected by construction removed and replaced when the work has been completed. 15. TRAFFIC CONTROL DURING CONSTRUCTION The Contractor shall, at his own expense and without further or other order, provide, erect and maintain, at all times during the progress and suspension of the work and until completion and final acceptance thereof, suitable and requisite barricades, signs or other adequate protection, as required by the latest edition of Part VI of the "Iowa Manual on Uniform Traffic Control Devices for Streets and Highways" and shall provide, keep and maintain such barricades, signs, etc., as may be required or as may be ordered by the Engineer, to ensure the safety of the public as well as those engaged on the work. All barricading plans shall be reviewed by the Engineer. The Contractor shall determine, provide and obtain approval from the City Engineer on all detour locations for all street closings, barricades and posting prior to construction. These shall meet requirements of the City Police Traffic Department. The Contractor shall notify the City Engineer's Office and the Police, Fire and Street Departments when the street is closed for construction. All barricading shall be in accordance with the latest edition of Part VI of the "Iowa Manual on Uniform Traffic Control Devices." Encapsulated lens sheeting is not required on this project. 16. GRADES, LINES, LEVELS AND SURVEYS All necessary grades, lines, levels and surveys shall be established and maintained by the Contractor. The Contractor shall verify all grades, lines, levels and dimensions as shown on the drawings, and he shall report any errors or inconsistencies in the same to AECOM before commencing work. 17. SAFETY OF WORKERS AND PUBLIC The Contractor shall, at all times, take necessary precautions to protect the life and health of all persons employed on this project and the public. He shall provide necessary safety devices and safeguards in accordance with latest and best accident prevention practices. All such protection shall be furnished to employees without cost. No direct measurement of payment shall be made for this protection, but shall be considered incidental to other items of work. The public shall be kept outside of any work area. 18. WORKING ON SATURDAYS, SUNDAYS AND LEGAL HOLIDAYS The Contractor shall notify the Engineer in writing forty-eight (48) hours in advance if work on Saturday is planned. By noon the Friday before the planned Saturday work, the Contractor shall confirm the Saturday work schedule with the project inspector. Work on Sunday and/or holidays requires prior approval of the City in accordance with the Waterloo Standard Specifications. The Contractor shall not work the following days in 2025 and 2026 due to City holidays: Wednesday, January 1, 2025 — New Year's Day Monday, January 20, 2025 — Martin Luther King Jr. Day Monday, February 17, 2025 — Presidents' Day SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page GSP-4 of 5 Winn Street Sanitary Sewer Page 84 of 730 Monday, May 26, 2025 — Memorial Day Thursday, June 19, 2025 — Juneteenth National Independence Day Friday, July 4, 2025 — Independence Day Monday, September 1, 2025 — Labor Day Tuesday, November 11, 2025 — Veterans Day Thursday and Friday, November 27 and 28, 2025 — Thanksgiving Wednesday, December 24, 2025, and Thursday, December 25, 2025 — Christmas Thursday, January 1, 2026 — New Year's Day Monday, January 19, 2026 — Martin Luther King Jr. Day Monday, February 16, 2026 — Presidents' Day Monday, May 26, 2026 — Memorial Day Friday, June 19, 2026 — Juneteenth National Independence Day Friday (Saturday, July 4, 2026) — Independence Day Monday, September 7, 2026 — Labor Day Wednesday, November 11, 2026 — Veterans Day Thursday and Friday, November 26 and 27, 2026 — Thanksgiving Thursday, December 24, 2026, and Friday, December 25, 2026 — Christmas SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page GSP-5 of 5 Winn Street Sanitary Sewer Page 85 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 86 of 730 SPECIAL PROVISIONS CONCRETE AND ASPHALT PAVEMENTS; DRIVEWAYS AND SIDEWALKS 1. TRAFFIC CONTROL The Engineer, or authorized representative, shall periodically review traffic control that has been put in place by the Contractor. If traffic control devices are found to be without proper maintenance, penalties shall be assessed. Improper maintenance shall include, but not be limited to, the following situations: A. Less than 100 percent of lights in working order. B. Any barricade or sign moved or tipped over. C. Fencing not supported in a vertical position. D. Fencing not placed around excavations when workers/equipment are not working at the location. E. Lack of proper barricades or signage. Each incident is treated as a separate citation on an individual basis. It is not intended that minor deficiencies be price adjusted if corrected the day notification is given. In addition to a price adjustment, the Engineer may suspend work for irresponsible and/or repeated failure to construct the project using proper traffic control procedures. Penalties: 1st Offense Written warning given by City. 2nd Offense $ 100 3rd Offense $ 250 4th Offense $ 500 5th Offense $1,000 6th Offense Engineer's discretion (amount or more equal or greater than $1,000) 2. LIQUIDATED DAMAGES Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the Contractor shall pay to the City Liquidated Damages in the amount of $1,000.00 per day, for each day, as further described herein, in excess of the authorized time. Days beyond the specified completion date for which Liquidated Damages will be charged will be working days that the Contractor does, or could have worked from Monday through Saturday. Sundays will be counted only if work is performed. Partial working days will be considered as a full working day. Days not chargeable for Liquidated Damages will include rain days, Sundays if no work is done, and legal holidays. Working days will cease to be charged when only punch list items remain to be completed. Punch list items do not include contract bid items or approved change/extra work orders. When the Contractor believes the project to be substantially completed, a written notice stating the same shall be submitted to the Engineer and a request made for a Punch List. If the work under the Contract extends beyond the normal construction season for such work, the Contractor shall submit to the Engineer in writing a request that working days counted toward the project be suspended until work is resumed the following construction season. This amount is not construed as a penalty. These damages are for the cost to the City of providing the required additional inspection, engineering and contract administration. SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page SP-1 of 3 Winn Street Sanitary Sewer Page 87 of 730 3. STANDARD SPECIFICATIONS The Standard Specifications, which are referenced in the contract documents, are designated as follows: SUDAS STANDARD SPECIFICATIONS - "2025 Standard Specifications for the Iowa Statewide Urban Design and Specifications Program" (unless otherwise noted) and current revisions thereof. IDOT STANDARD SPECIFICATIONS - "Standard Specifications for Highway and Bridge Construction, Iowa Department of Transportation, Ames, Iowa, Series 2023" (unless otherwise noted) and current revisions thereof. WATERLOO STANDARD SPECIFICATIONS - "Standard Specifications for Municipal Public Works Construction, City of Waterloo, Iowa." 4. PERCENT OF CONTRACT TO BE PERFORMED BY PRIME CONTRACTOR The Prime Contractor shall be required to perform at least 30 percent of the total contract amount of this project. Purchasing of materials for subcontractors will not be an acceptable method for the prime contractor to meet the 30 percent requirement. 5. SPECIAL PROVISIONS Standard Specifications are amended by the following additions. These are Special Provisions and shall prevail over those published in the Standard Specifications. None 6. SHOP DRAWINGS, CERTIFICATES, AND EQUIPMENT LISTS A. Submission of Drawings: 1) The Contractor shall submit to the Engineer all shop drawings and equipment drawings or lists as called for in the contract documents or as requested by the Engineer. Drawings and listings shall be complete and shall contain all required detail information conveyed according to the latest recommended standards for detailing. 2) The Contractor shall make any corrections required by the Engineer and submit the revised shop or equipment drawings or listings for review. After review by the Engineer, the shop or equipment drawings or listings will be so marked, dated, signed by the Engineer, and forwarded to the Contractor for reproduction and distribution. B. Submission of Equipment Lists: 1) If requested in the contract documents, as soon as practicable after award of contract and before any items of material or equipment are purchased, the Contractor shall submit to the Engineer for review a complete list of the principal fixtures and equipment to be incorporated into the work. 2) The Contractor shall also submit applicable brochures, technical data, catalogs, cuts, diagrams, manufacturer's drawings and installation instructions, samples if required, and other descriptive data including the complete description, trade name, model number, type, size, and rating. SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page SP-2 of 3 Winn Street Sanitary Sewer Page 88 of 730 C. Engineer's Review: 1) Review by the Engineer shall not be construed as a complete check but will indicate only that the general method of construction and detail is satisfactory. The Engineer assumes no responsibility for errors in dimensions in the shop drawings and assumes the Contractor will use material complying with requirements of the contract documents or, where not specified, those of sound and reasonable quality, and will erect the subjects of such shop drawings according to recognized standards of first quality work or, when specified, according to standards of the contract documents. 2) Any work done or material ordered by the Contractor prior to review by the Engineer shall be at the Contractor's risk. 7. PROJECT RECORD DOCUMENTS A. Maintain at the project site one record copy of the drawings, project manual, addenda, change orders and other modifications to contract, field orders or clarifications, shop drawings, field test records, and associated permits. B. Provide one marked up set of drawings to Engineer at substantial completion for use in preparation of record drawings. C. Maintain record documents in clean, dry, legible condition and in good order. Do not use record documents for construction purposes. Make record documents available for inspection by Engineer. D. Electronic files of internal inspections prior to and upon completion of liner insertion. E. Electronic files of television inspection reports. 8. ACCESS TO PROPERTIES The intent of construction staging is to maintain access to businesses, schools, churches, apartments, etc. Other staging proposals submitted by the Contractor will be considered as long as adequate access is maintained. The Contractor shall make every effort to minimize the amount of time that access to private properties and driveways is blocked. To allow businesses the opportunity to arrange alternate directional signing for customers, the Contractor shall inform businesses ten (10) days in advance of the anticipated street closing. In cases where residential ingress -egress is limited by the Contractor's operations, he shall give the property owner involved at least 36 hours' notice. The contractor shall provide the Engineer with a copy of the notice (see order of construction) mailed or delivered, the date of mailing or delivery, and a list of addresses, properties, or persons contacted. SPECIAL PROVISIONS CONTRACT 1134 AECOM 60701559 Page SP-3 of 3 Winn Street Sanitary Sewer Page 89 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 90 of 730 GENERAL SPECIFICATIONS FOR CONSTRUCTION CITY OF WATERLOO, IOWA Department of Engineering SECTION A - Definitions of Terms SECTION B - Scope of work SECTION C - Control of Materials and Work SECTION D - Procedure and Progress SECTION E - Measurements and Payments SECTION F - Legal Relations and Responsibility SECTION A - DEFINITIONS OF TERMS 1. CITY. The City of Waterloo, Iowa, which is the Party of the First Part of the accompanying contract, acting through its authorized representative. 2. COUNCIL. The duly elected Council of the City of Waterloo, Iowa. 3. ENGINEER. The City Engineer of Waterloo, Iowa, or his authorized representative. 4. INSPECTOR. The authorized representative of the Engineer, assigned to the detailed inspection of the work or materials therefor and to such other duties as may be delegated to him in these specifications. 5. CONTRACTOR. The Party of the Second Part in the accompanying contract for the improvement covered by these specifications, or his authorized representative. 6. SUBCONTRACTOR. Any person, firm, or corporation who has, with the approval of the Council, contracted with the Contractor to execute and perform in his stead all or any part of the contract. 7. BIDDER. Any individual, firm, or corporation submitting a proposal for all or a part of the work provided for in these specifications. 8. PROPOSAL GUARANTEE. The security designed in the Notice of Bidders or Proposal to be furnished by the bidder as a guarantee of good faith to enter into a contract and furnish an acceptable bond for the work contemplated if it be awarded him. 9. SURETY. The corporate body bound with and for the Contractor for the acceptable performance of the contract. 10. PROPOSAL. The written Proposal, submitted by the bidder in the prescribed manner and on the standard form, for the improvements covered by these specifications. 11. SPECIFICATIONS. The documents that set forth the manner in which the proposed work is to be accomplished which have been prepared by the Engineer and approved by the City Council, official copies of which are now on file with the City Clerk. 12. SPECIAL PROVISIONS. Clauses or memoranda not contained herein, applying to the contract of which these specifications are a part, which change or supplement these specifications. 13. CONTRACT. The agreement entered into between the City and the Contractor, setting forth the terms under which the work covered by the plans and specifications is to be performed. The contract includes all conditions, definitions, and instructions set forth in the official publications GENERAL SPECS CONTRACT NO. 1134 Page GSC-1 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 91 of 730 relating to the work, the official contract and specifications, the Proposal, official plans, and all supplemental agreements entered into by the parties to the contract. 14. NOTICE TO BIDDERS. The notice called attention of bidders to the time and place for receiving bids, containing a brief description of the work, and briefly setting forth the requirements and conditions for submission of Proposals. 15. INSTRUCTIONS TO BIDDERS. The clauses setting forth in detail the information relative to the proposed work and requirements for the submission of Proposals. 16. PLANS. The plans for the improvement covered by the specifications and approved by the Council, official copies of which are on file with the City Clerk. 17. CONTRACT BOND. The bond executed by the Contractor and his surety in favor of the City of Waterloo, Iowa, guaranteeing the complete execution of the contract in accordance with the plans and specifications, the payment of all debts pertaining to the work, and maintenance of the work as provided by law or by the specifications. 18. CONTRACT PERIOD. The period from the specified date for beginning the work to the specified date of completion, both dates inclusive. The contract period may be extended by the Council, as provided in these specifications, in which event the contract period includes the new date of completion. 19. OFFICIAL PUBLICATIONS. The official publications are the formal resolutions and notices relative to the proposed improvement that are required by law to be published in a prescribed manner and that have actually been published in accordance with the statutes relating thereto. Attention is directed to the fact that these official publications are by statute vested with all of the force and effect of contract obligations. 20. A.S.T.M. Abbreviation for American Society for Testing Materials. 21. WORK. The term "Work" of the Contractor and Subcontractor includes labor or materials or both, equipment, transportation, or other facilities necessary to complete the contract. 22. TIME. All time limits stated in the contract documents are of the essence in the contract. SECTION B - SCOPE OF WORK 1. CORRELATION AND INTENT OF DOCUMENTS. The Contract documents are complementary, and what is called for by any one shall be as binding as if called for by all. The intention of the documents is to include all labor, materials, equipment, and transportation necessary for the proper execution of the work. Materials or work described in words which, so applied, have a well-known technical or trade meaning shall be held to refer to such recognized standard. 2. DRAWINGS AND SPECIFICATIONS. Unless otherwise provided in the contract documents, the engineer shall furnish to the Contractor, free of charge, all copies of drawings and specifications reasonably necessary for the execution of the work. The Contractor shall keep one (1) copy of all drawings and specifications on the work available to the Engineer and to his representatives. 3. CONTRACTOR'S UNDERSTANDING. It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature, character and location of the work, the conformance to the ground, the character, quality, and quantity of the materials to be encountered, the character of the equipment and facilities needed preliminary to and during the GENERAL SPECS CONTRACT NO. 1134 Page GSC-2 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 92 of 730 prosecution of the work, the general and local conditions, and all other matters which can, in any way, affect the work under this contract. No verbal agreement or conversation with any officer, agent, or employee of the City, either before or after the execution of the Contract, shall affect or modify any of the terms or obligations herein contained. 4. REPORTING ERRORS AND DISCREPANCIES. If the Contractor, in the course of the work, finds any discrepancies between the plans and the physical conditions of the locality, or any errors of omission in plans or in the layout as given by said stakes and instructions, it shall be his duty to inform the Engineer immediately, in writing, and the Engineer shall promptly correct the same. 5. ALTERATION OR CORRECTION OF PLANS. The plans are made up from surveys that are presumably correct and represent the foreseen construction requirements. Any modification of the plans which may be required by the exigencies of the construction or any corrections made necessary because of errors in the original surveys, will be made by the Engineer. Should corrections or modifications of the plans or specifications require a different quality or class of work than that upon which the unit prices in the Proposal are based, or if the modifications or corrections are required in parts of the work partially completed and such modifications result in an increased cost to the Contractor, the amount to be paid for work resulting from such changes shall be agreed upon in writing at the time the changes are ordered and before the work is begun by the Contractor. No allowance will be made for anticipated profits on work not performed. 6. CHANGES IN THE WORK. The City, without invalidating the contract, may order extra work or make changes by altering, adding to, or deducting from the work, the contract sum being adjusted by agreement or arbitration before such changed work is undertaken. All such work shall be executed under the conditions of the original contract, except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. 7. INCREASED OR DECREASED QUANTITIES. The right is reserved without impairing the contract, to order the performance of such work of a class not contemplated in the Proposal or to increase or decrease the quantities as may be considered necessary to complete fully and satisfactorily the work included in the contract. However, when the work is completed without change in the plans, and the measured quantity of any item of work varies by more than twenty percent (20%) from the estimated quantity specified in the contract, an adjustment in price may be made for such item of work by agreement between the Engineer and the Contractor, subject to the approval of the City Council. Either party to the contract may request such an adjustment. 8. LANDS AND RIGHT OF WAY. The City shall provide the lands upon which the work under this contract is to be done, except that the Contractor shall provide land required for the erection of temporary construction facilities and storage of his material, together with the right of access to same. 9. CITY WATER. The Contractor shall be allowed to use City Water but before any water is used, he shall make application to the Waterloo Water Works for a temporary water connection from a fire hydrant or by some other connection method. Water usage will be charged at the rate for temporary water service. The rules, regulations, and water rates are available at the Waterloo Water Works offices at 325 Sycamore Street or their telephone number is 319-232-6280. 10. RIGHTS OF VARIOUS INTERESTS. Whenever work being done by the City's forces or by other Contractors is contiguous to work covered by this contract, the respective rights of the various interests involved shall be established by the Engineer to secure the completion of the various portions of the work in general harmony. 11. CLOSING STREETS TO TRAFFIC. The Engineer shall be the judge of how many streets or parts of streets it is necessary for the Contractor to close at any time and may refuse to permit the GENERAL SPECS CONTRACT NO. 1134 Page GSC-3 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 93 of 730 closing of additional streets until such of the work is finished and opened to traffic as he may direct. 12. OBSTRUCTION OF STREETS. The work is to be carried on in such manner as to obstruct the streets, highways, and alleys as little as possible. The Contractor shall carry on the different parts of the work so as to complete the whole, as nearly as practicable, at the same time. In doing the work, the Contractor shall follow the directions of the Engineer as to the place or places where work shall be started or be carried on and the direction in which it shall be done. 13. SHANTIES AND BUILDINGS. Shanties or other buildings shall not be erected in or upon any street, highway, or alley without permission of the Engineer. If such permission be granted, it may be upon any reasonable terms prescribed by the person or body granting such permission. 14. SANITARY CONVENIENCES. The Contractor shall furnish the necessary sanitary conveniences, properly secluded, for the laborers on the work, and these shall be maintained in a manner that will be inoffensive to the public. 15. CLEANING UP. The Contractor shall, as directed by the Engineer, remove from the City's property and from all public and private property, at his own expense, all temporary structures, rubbish, and waste materials resulting from his operations before work can be considered completed. The Contractor shall also renew or replace any and all fences, sidewalks, or other property damaged or disturbed by his work. 16. OMISSION OF PARTS OF GENERAL SPECIFICATIONS. Parts of the General Specifications deemed not to apply to some particular work may be omitted by special reference in other parts of the contract documents. SECTION C - CONTROL OF MATERIALS AND WORK 1. SUPERVISION AND INSPECTION. The Engineer shall have supervision of the construction provided for in this Contract and shall decide any and all questions which may arise as to the quality and acceptability of materials furnished, work performed, manner of performance, rate of progress on the work, and all questions regarding the acceptable fulfillment of the terms of the Contract. Materials and construction work shall, at all times, be subject to the inspection of the Engineer or his representatives. The Contractor shall be held strictly to the true intent of these specifications as regards the quality of materials, workmanship, and the diligent prosecution of the work. The Engineer and his representatives shall, at all times, have access to the work wherever it is in preparation of progress, and the Contractor shall provide proper facilities for such access and for inspection. If the specifications, the Engineer's instructions, law ordinances, or any public authority require any work and/or materials to be especially tested or approved, the Contractor shall give the Engineer timely notice of readiness for inspection. If the inspection is to be made by authority other than the Engineer, the Contractor shall notify the engineer of the date fixed for inspection. Inspections by the Engineer will be promptly made and, where practicable, at the source of supply. If any work should be covered up without the approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination at the Contractor's expense. Re-examination of questioned work may be ordered by the Engineer, and, if so ordered, the work must be uncovered by the Contractor. If such work be found in accordance with the Contract, the City shall pay the cost of re-examination and replacement. If such work be found not in accordance with the Contract, the Contractor shall pay such cost unless he shall show that the GENERAL SPECS CONTRACT NO. 1134 Page GSC-4 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 94 of 730 defect in the work was caused by another Contractor, and, in that event, the City shall pay the cost. 2. AUTHORITIES AND DUTIES OF INSPECTORS. Inspectors may be stationed on the work to report to the Engineer as to the progress of the work and the manner in which it is being performed; also, to report whenever it appears that materials furnished and work performed by the Contractor fail to fulfill the requirements of the specifications and Contract, and to direct the attention of the Contractor to such failure or infringement; but such inspection shall not relieve the Contractor from any obligations to furnish acceptable materials or to provide completed construction that is satisfactory in every particular. In case of any dispute arising between the Inspector and the Contractor as to materials furnished or the manner of performing the work, the Inspector shall have the authority to reject materials or suspend the work until the question at issue can be referred to and decided by the Engineer. Inspectors are not authorized to revoke, alter, enlarge, relax, or release any requirements of these specifications. The Inspector shall, in no case, act as foreman or perform other duties for the Contractor, or interfere with the management of the work by the latter. 3. STATUS OF THE ENGINEER. The Engineer shall have general supervision and direction of the work. He has authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall also have authority to reject any work and/or materials which do not conform to the specifications, to direct the application of forces to any portion of the work as, in his judgment, is required, and to order the force increased or diminished, and to decide questions which arise in the execution of the work. 4. ENGINEER'S DECISIONS. The Engineer shall, within a reasonable time, make decisions on all claims of the Contractor and on all other matters relating to the execution and progress of the work or the interpretation of the contract documents. All such decisions of the Engineer shall be final except as to the element of time and financial consideration involved, which, if no agreement in regard thereto is reached, shall be subject to arbitration. 5. STAKES AND INSTRUCTIONS. The Contractor shall provide reasonable and necessary opportunities and facilities for setting stakes and making measurements. The Contractor shall not furnish stakes or men to set them. He shall not proceed until he has received from the Engineer such stakes and instructions as may be necessary to the progress of the work. The Contractor shall carefully preserve bench marks, reference points, and stakes, and in case of willful or careless destruction, he shall be charged with the resulting extra expense and shall be responsible for any mistakes that may be caused, by their loss or disturbance. 6. SUPERINTENDENCE. The Contractor shall keep on his work during its progress a competent superintendent and any necessary assistants, all satisfactory to the Engineer. The Superintendent shall not be changed except with the consent of the Engineer, unless the Superintendent proves to be unsatisfactory to the Contractor and ceases to be in his employ. The Superintendent shall represent the Contractor in his absence, and all directions given to him shall be as binding as if given to the Contractor. Important decisions shall be confirmed in writing to the Contractor. Other directions shall be so confirmed on written request in each case. The Contractor shall give efficient supervision to the work using his best skill and attention. He shall carefully study and compare all drawings, specifications, and other instructions, and shall report at once to the Engineer any error, inconsistency, or omission which he may discover. 7. REMOVAL OF UNAUTHORIZED WORK. Work done without lines and grade being give, work done beyond lines shown on the plans or as given, except as herein provided, or any extra or GENERAL SPECS CONTRACT NO. 1134 Page GSC-5 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 95 of 730 additional work done without authority, will be considered as unauthorized and at the expense of the Contractor and will not be paid for under the provisions of the Contract. Work so done may be ordered removed and replaced at the Contractor's expense. 8. REMOVAL OF DEFECTIVE MATERIALS OR WORK. The Contractor shall promptly remove from the premises all materials condemned by the engineer as failing to conform to the Contract; whether incorporated in the work or not, and the Contractor shall promptly replace and re -execute his own work in accordance with the contract and without expense to the City, and shall bear the expense of making good all work of other Contractors destroyed or damaged by such removal or replacement. If the Contractor does not remove such condemned work and materials within a reasonable time, fixed by written notice, the City may remove them and may store the material at the expense of the Contractor. If the Contractor does not pay the expense of such removal within a reasonable time thereafter, the City may, upon ten (10) days' written notice, sell such materials at auction or at private sale and shall account for the net proceeds thereof, after deducting all the costs and expense that should have been borne by the Contractor; or, if the net proceeds of such sale are insufficient to pay the expenses of removal, the City may deduct the balance from any amounts due the Contractor. 9. MATERIALS, EQUIPMENT, APPLIANCES, AND FACILITIES. Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation, and other facilities necessary for the execution and completion of the work. Materials shall be of the quality specified for each particular part of the work. Whenever, in construction of the work or in the manufacture of any article of appliance necessary for the construction or operation of the work, it is necessary to use any material that is not fully specified in these specifications, it shall be of good quality and shall meet with the approval of the Engineer. Any appliance that is necessary for the construction or operation of the work and is commonly recognized as a part of the work, shall be furnished by the Contractor as part of the work, whether or not it is specifically called for in the plans and specifications, and such appliance shall be of good quality and standard make and shall meet with the approval of the Engineer. 10. MATERIAL SAMPLES. Before the contract is awarded, the bidder may be required to furnish a statement of the origin, composition, and manufacture of any and all materials proposed for use in the performance of the Contract, together with samples of the material. These samples will be considered as representative and typical of the material to be obtained from any particular source. 11. CHARACTER OF WORKMEN AND EQUIPMENT. The Contractor shall employ competent and efficient workmen for every kind of work. Any person employed on the work who shall refuse or neglect to obey the directions of the engineer or Inspector, or who shall be deemed incompetent or disorderly, or who shall commit trespass upon public or private property in the vicinity of the work, shall be dismissed when the Engineer so orders, and shall not be re-employed unless express permission be given by the Engineer. The Contractor shall, at all times, enforce discipline and good order among his employees. The methods, equipment, and appliances used on the work, and the labor employed, shall be such as will produce a satisfactory quality of work and shall be adequate to complete the contract within the specified time limit. 12. HIRING CITY EMPLOYEES. The Contractor shall not employ and hire any of the City's employees without the permission of the Engineer. GENERAL SPECS CONTRACT NO. 1134 Page GSC-6 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 96 of 730 13. LABOR. Local labor shall be given preferences so far as practicable. 14. THE CITY'S RIGHT TO DO WORK. If the Contractor should neglect to prosecute the work properly or fail to perform any provision of this Contract, the City of Waterloo, after three (3) days' written notice to the Contractor may, without prejudice to any other remedy he may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor, provided, however, that the Engineer shall approve both such action and the amount charged to the Contractor. SECTION D - PROCEDURE AND PROGRESS 1. ORDER OF COMPLETION - USE OF COMPLETED PORTIONS. The Contractor shall complete any portion or portions of the work in such order or time as the Engineer may require. The City shall have the right to take possession of and use completed or partially completed portion of the work at any time, but such taking possession and use shall not be deemed an acceptance of work so taken or used, or any part thereof. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation or extension of time, or both, as the Engineer may determine. 2. WEATHER. During stormy or inclement weather, all work shall be suspended, except such as can be done in an acceptable manner. Permission to work during freezing, stormy, or inclement weather shall in no way be construed as a release of the Contractor's responsibility regarding the quality of the finished work at such time. 3. SUNDAYS AND LEGAL HOLIDAYS. Except for such work as may be required to properly maintain or protect completed or partially completed construction or to maintain lights and barricades, no work will be permitted on Sundays or legal holidays without specific permission of the Engineer. 4. DELAYS AND EXTENSION OF TIME. If the Contractor be delayed in the completion of the work by an act of neglect of the City, or its employees; or by any other Contractor employed by the City; or by changes ordered in the work; or by strikes, lockouts, fire, unusual delays in transportation, unavoidable casualties, or any cause beyond the Contractor's control; or by delay authorized by the Engineer pending arbitration; or by any cause which the Engineer shall decide justifies the delay, then the time of completion shall be extended for such reasonable time as the Engineer may decide will compensate for such delay. No such extension shall be made for delay occurring more than thirty (30) days before claim therefor is made in writing to the Engineer. In the case of a continuing cause of delay, only one claim is necessary. This article does not exclude the recovery of damages for delay by either party under provisions in the contract documents. 5. TEMPORARY SUSPENSION OF WORK. The Engineer shall have authority to suspend the work, wholly or in part, for such period or periods of time as he may deem necessary, due to unsuitable weather or such other conditions as are considered unfavorable for the suitable prosecution of the work, or for such time as is necessary due to the failure to the Contractor to carry out orders given or to perform any or all provisions of the Contract. 6. NOTICES - HOW SERVED. Any notice to be given by the City to the Contractor under this contract shall be deemed to be served if the same be delivered to the man in charge of any office used by the Contractor or his foreman or agent at or near the work, or deposited in the post office, postpaid, addressed to the Contractor at his last known place of business. GENERAL SPECS CONTRACT NO. 1134 Page GSC-7 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 97 of 730 7. PROGRESS OF WORK. The progress of the work shall be such that, at the expiration of one- fourth (1/4) of the contract period, one -eighth (1/8) of the work shall be completed; at the expiration of one-half (1/2) of the contract period, three -eighths (3/8) of the work shall be completed; at the expiration of three -fourths (3/4) of the contract period, the work shall be three - fourths (3/4) completed, and the whole work shall be completed at the expiration of the contract period. If, at any time the above schedule is not being maintained, the Council may give written notice to the Contractor and his sureties that the specifications are not being complied with. Such notice shall state what action on the part of the Contractor is required to bring the work within the requirements of the specifications. If the Contractor fails, within ten (10) days, to proceed as directed in the said notice, then the Council shall have authority to annul this contract without process or action at law and take over the prosecution and completion of the work, as provided under the article covering City's right to terminate contract. 8. CITY'S RIGHT TO TERMINATE CONTRACT. If the Contractor should be adjudged a bankrupt; or if he should make a general assignment for the benefit of this creditor; or if a Receiver should be appointed on account of his insolvency; or if he should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply enough skilled workmen or proper materials; or if he should fail to make prompt payment to Subcontractors or for materials or labor; or if he should persistently disregard laws, ordinances, or the instructions of the Engineer; or if he should otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other rights or remedy, and after giving the Contractor seven (7) days' written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances thereon and finish the work by whatever method he may deem expedient. In such cases, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expenses of finishing the work, including compensation for additional managerial and administration services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default shall be certified by the Engineer. 9. REMOVAL OF EQUIPMENT. In the case of annulment of this contract before completion, from any cause whatsoever, the Contractor, if notified to do so by the City; shall promptly remove any part or all of his equipment and supplies from the property of the City, failing which, the City shall have the right to remove such equipment and supplies at the expense of the Contractor. SECTION E - MEASUREMENTS AND PAYMENT 1. STANDARD OF MEASUREMENT. All work completed under the contract shall be measured by the Engineer according to the United States standard measures. 2. SCOPE OF PAYMENTS. The Engineer's measurements of quantities shall be the basis for final payment for the work performed under this Contract. After the work is completed, the Engineer will make measurements and computations of the number of units of each of the various items of work completed, and the Contractor will be paid for the actual amount of work performed at the rates specified in his Proposal. Before final settlement is made, the Council may require the Contractor to submit a list of all persons furnishing labor or materials, with evidence that such persons have been paid in full. Payment shall be made in the manner set forth in official publications and Council Proceedings relative thereto. GENERAL SPECS CONTRACT NO. 1134 Page GSC-8 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 98 of 730 3. PAYMENT FOR EXTRA WORK. Such extra work as may have been ordered by the Engineer and performed by the Contractor shall be compensated for as provided herein. If work is to be done or materials are to be furnished by the Contractor which cannot properly be classified under unit prices included in the Proposal, the Contractor shall be paid therefor the actual reasonable cost of the labor and materials entering permanently in such work, plus fifteen percent (15%) of the cost thereof. In computing the labor cost on such extra work, the following items shall be included: (a) Actual payroll expenditures for labor at the current rate therefor, and cost of materials. (b) Pay of foreman and timekeepers for actual time required on the extra work. (c) Liability insurance, prorated, for the extra work. Labor cost items on extra work shall be furnished in duplicate by the Contractor to the Inspector daily. The Inspector shall check the items, and if he finds them to be correct, he shall so certify on the statement of cost, returning one copy to the Contractor and filing one copy with the Engineer. The Engineer shall determine the cost of materials entering into extra work from the materials and receipted freight bills for the same. For any special machine, power tools, or equipment, including fuel and lubricants, but not including small hand tools, which may be deemed necessary or desirable to use, the Contractor shall be allowed a reasonable rental thereon, to be agreed upon in writing by the Engineer before such work is begun, and to which sum no percentage is to be added. The item of cost shall not include repairs or replacement of equipment or overhead expenses of any character. The fifteen percent (15%) allowed is considered to cover the use of hand tools and all overhead expenses except liability insurance. In no case will a claim for extra compensation be allowed unless the work upon which the claim is based has been ordered in writing, except as provided hereinafter. 4. CLAIMS FOR EXTRA COST. If the Contractor claims that any instructions, by drawings or otherwise, involved extra cost under this contract, he shall give the Engineer written notice thereof within ten (10) days after completion of the work. No such claim shall be valid unless so made. 5. CLAIMS FOR EXTRA COMPENSATION. If the Contractor deems that extra compensation is due him for work and/or materials that he considered is not clearly covered in the items for which he submitted unit prices in his bid and that were not ordered in writing by the Engineer as an extra s heretofore provided, the Contractor shall notify the Engineer, in writing, of his intention to make claim for extra compensation for work and/or material before starting construction. If such written notification is not given or the Engineer is not afforded proper facilities by the Contractor for keeping strict account of actual cost as defined herein, then the Contractor hereby agrees to waive the claim for extra compensation. Such notice to the engineer and the fact that the Engineer has kept account of cost as aforesaid, shall not in any way be construed as proving the validity of the claim, which must be passed upon by the Council. In the event that the Council finds the claim to be just, it shall be allowed and paid for as extra work as provided herein. 6. COMPLETION REPORT AND OBJECTIONS THERETO. Within ten (10) days after the full completion of the work to be done under this contract, the Engineer shall make a written statement of all the work done by the Contractor hereunder, stating the quantity of each item as found by him and including a statement of all credits for extra work and all credits or debits for GENERAL SPECS CONTRACT NO. 1134 Page GSC-9 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 99 of 730 changes, alterations, omissions, and defects, and shall forthwith deliver a copy of such statement to the Contractor. The Contractor shall compare such statement with his own records and shall then, in writing, either approve such statement or point out any claimed errors or omissions. If any of such claims are found correct, the Engineer shall, within ten (10) days, prepare a new statement, a copy of which shall in like manner be delivered unto the Contractor. The Engineer will not file a formal completion report with the City until the Contractor has approved the same. If the figures of the Engineer and the Contractor cannot be reconciled, or there is a difference of opinion regarding some item or items, then such difference of opinion shall be submitted to arbitration as hereinafter provided, and the decision of the arbitrator or arbitrators shall be final, and the Engineer shall, within a period of five (5) days, file his completion report. Before action by the City Council upon such completion report, the Contractor shall also file a written statement of any claims he may have against the City, other than those shown by such completion report, growing out of this contract or the work done hereunder. The City shall retain ten percent (10%) of the amount due the Contractor on the completion report for a period of thirty (30) days. If no claims are filed against the Contractor within thirty (30) days, the final ten percent (10%) shall then be paid to the Contractor. 7. WAIVER. By the execution of this contract ,the Contractor agrees that any objections he may have to the statement of the amount of work done hereunder included by the Engineer in this completion report, and any claims of the Contractor against the City growing out of this contract and the work done hereunder which are not stated in writing in the manner and within the time provided in Article 6, Section E hereof, shall be waived, and no such claim shall thereafter be asserted against the City. SECTION F - LEGAL RELATIONS AND RESPONSIBILITIES 1. LAWS RELATING TO WORK. The Contractor is presumed to be familiar with all laws, ordinances, and regulations which may, in any manner, affect those engaged or employed upon the work or the materials or equipment used in or upon the work, and shall conduct the work so as not to conflict with such laws, ordinances, and regulations. 2. PROTECTION OF WORK AND PROPERTY. The Contractor for any part of the improvement shall be held responsible for the care of materials and of partially completed and completed work until final acceptance of the same by the Council. He will be required to make good at his own expense any damage which the work may sustain from any cause prior to the filing of the engineer's certificate of completion. He shall take all risk from floods and casualties of every description and make no charge for delay due to such cause. He may, however, be allowed a reasonable extension of time on account of such delays. He shall correct or make good at his own expense all damages to adjacent property due to the acts or negligence of his employees of the prosecution of his work, and save the City harmless therefor. The Contractor shall be held liable and responsible for all damages done to water, sewer, drain, or other underground pipes and structures, and to sidewalks and private property. 3. RESPONSIBILITY FOR ACCIDENTS. The Contractor shall assume full responsibility for all damages sustained by persons or property due to the carrying on of his work until final acceptance thereof, or until released by the Engineer in writing. 4. LIABILITY INSURANCE. The Contractor shall carry liability insurance which shall save the City harmless and protect the public and any person from injury sustained by the reason of the prosecution of the work or the handling or storing of materials therefor, and said Contractor shall also carry liability insurance which shall meet the requirements of the Iowa Worker's Compensation Law. GENERAL SPECS CONTRACT NO. 1134 Page GSC-10 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 100 of 730 Before work shall be started on this contract, the Contractor shall furnish the City Clerk with proper affidavit or Affidavits executed by representatives of duly qualified insurance companies, evidencing that said insurance company or companies have issued liability insurance policies, effective during the life of the contract, or for a period of a least ten (10) days following the filing of written notice of cancellation, protecting the public and any person from injuries or damages sustained by reason of carrying on the work involved in the Contract. The affidavit shall specifically evidence the following forms of insurance protection: (a) Public liability insurance covering all operations performed by persons directly employed by the Contractor. (b) Public liability insurance covering all operations performed by any Subcontractor to whom a portion of the work may have been assigned. (c) Public liability insurance covering all work upon the project performed by any independent Contractor working under the direction of either the principal Contractor or a Subcontractor. (d) Motor vehicle bodily injury liability insurance and property damage liability insurance on all motor vehicles employed on the work, whether owned by the Contractor or by other persons, firms, or corporations. (e) The minimum protection shall be as follows: Comprehensive General Liability Insurance General Aggregate Limit $ 5,000,000.00 Products —Completed Operations Aggregate Limit $ 5,000,000.00 Each Occurrence Limit $ 5,000,000.00 Comprehensive Automobile Liability Insurance $ 1,000,000.00 The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured". A certificate, or a policy if requested, shall be filed with the Owner. All certificates and/or policies of insurance furnished by the Contractor to be filed with the City Clerk shall include the name and address of the agency issuing the same. It shall also be required that the City Clerk be notified by registered mail of the cancellation or expiration of the above insurance. 5. BARRICADES AND SIGNS. The Contractor shall, at his own expense and without further or other order, provide, erect, and maintain, at all times during the progress and suspension of the work and until completion and final acceptance thereof, suitable and requisite barricades, signs, or other adequate protection, as required by the latest edition of the "Iowa Manual on Uniform Traffic Control Devices for Streets and Highways" and shall provide, keep, and maintain such barricades, signs, etc., as may be required or as may be ordered by the City Engineer, to insure the safety of the public as well as those engaged on the work. All barricading plans shall be approved by the City Engineer. 6. ROYALTIES AND PATENTS. The Contractor shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the City harmless from loss on account thereof, except that the City shall be responsible for all such loss when a particular process or the product of a particular manufacturer is specified. GENERAL SPECS CONTRACT NO. 1134 Page GSC-11 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 101 of 730 7. PERMITS AND REGULATIONS. Permits and licenses of a temporary nature for the prosecution of the work shall be secured and paid for by the Contractor. Permits, license, and easements for permanent changes in existing facilities shall be secured and paid for by the City. 8. CLAIMS FOR DAMAGES. Any claim for damages arising under this Contract shall be made in writing to the party liable within a reasonable time of the first observance of such damage and no later than the time of final payment, except as expressly stipulated otherwise in the case of faulty work or materials, and shall be adjusted by agreement or arbitration. The Contractor shall be held for the payment of all just claims against him arising out of the prosecution of this contract, and his bond will not be released until such claims are paid for dismissed. 9. ASSIGNMENT OF CONTRACT. The Contractor shall not sell or assign the contract or sublet any portion of the work provided for therein without the written consent of the City Council. 10. SUBCONTRACTORS. The Contractor shall, as soon as practicable after the signature of the contract, notify the Engineer in writing of the names of the Subcontractors proposed for the work and shall not employ any that the Engineer may, within a reasonable time, object to as incompetent or unfit. The Contractor agrees that he is as fully responsible to the City for the acts and omission of his Subcontractors and of persons either directly or indirectly employed by them as he is for the acts and omissions of persons directly employed by him. Nothing contained in the contract documents shall create any contractual relation between any Subcontractor and the City. 11. ARBITRATION. All questions subject to arbitration under this Contract shall be submitted to arbitration at the choice of either party to the dispute. The Contractor shall not cause a delay of the work during any arbitration proceedings, except by agreement with the Engineer. The demand for arbitration shall be filed in writing with the Engineer, in the case of an appeal from his decision, within ten (10) days of its receipt, and in any other case, within a reasonable time after cause thereof, and in no case later than the time of final payment, except as otherwise expressly stipulated in the contract. If the Engineer fails to make a decision within a reasonable time, an appeal to arbitration may be taken as if his decision had been rendered against the part appealing. No one shall be nominated or act as an arbitrator who is in any way financially interested in the contract or in the business affairs of either the City or the Contractor. The general procedure shall conform to the laws of the State of Iowa. Unless otherwise provided by such laws, the parties may agree upon one arbitrator; otherwise, there shall be three --one named in writing by each party to this contract to the other party, and the third chosen by these two arbitrators, or, if they fail to select a third within ten (10) days, then he shall be chosen by the Comptroller of the State of Iowa. Should either party refuse or neglect to supply the arbitrators with any papers or information demanded in writing, the arbitrators are empowered by both parties to proceed ex parte. If there be one arbitrator, his decision shall be binding; if three, the decision of any two shall be binding. Such decision shall be a condition precedent to any right of legal action, and, wherever permitted by law, it may be filed in Court to carry it into effect. GENERAL SPECS CONTRACT NO. 1134 Page GSC-12 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 102 of 730 The arbitrators, if they deem that the case demands it, are authorized to award to the party whose contention is sustained such sums as they shall deem proper for the time, expense, and trouble incident to the appeal, and, if the appeal was taken without reasonable cause, damages for delay, the arbitrators shall fix their own compensation unless otherwise provided by agreement, and shall assess the costs and charges of the arbitration upon either or both parties. The award of the arbitrators must be in writing, and it shall not be open to objections on account of the form of proceeding or the award, unless otherwise provided by the laws of Iowa. In the event of such laws providing on any matter covered by this article otherwise than as hereinbefore specified, the method of procedure throughout and the legal effect of the award shall be wholly in accordance with the laws of the State of Iowa, it being intended hereby to lay down a principle of action to be followed, leaving its local application to be adopted to the legal requirements of the place in which the work is to be done. 12. PERFORMANCE AND PAYMENT BONDS. The Contractor shall, at the time of execution and delivery of this contract and before the taking effect of same, furnish and deliver to the City written bonds of indemnity to the amount required by law in form and substance, and with surety thereon satisfactory and acceptable to the City, to insure the faithful performance and payment by the Contractor of all the covenants and agreements on the part of the Contractor contained in this contract. These bonds shall remain in force and effect for the full amount of the Contract. 13. PERSONAL LIABILITY OF PUBLIC OFFICIALS. In carrying out any of the provisions of the Contract or in exercising any power or authority granted him thereby, there shall be no liability upon the Engineer or his authorized assistants, either personally or as an official of the City, it being understood that in such matters he acts as the agent and representative of the City. 14. JURISDICTION. Any action in Court against the Contractor or sureties on his bond because of damages to property or individuals by said Contractor or his workmen, or because of the violation of any provisions of the specifications, or on account of the failure of said Contractor to comply fully with these provisions, shall be brought in the District Court of the State of Iowa in and for Black Hawk County. 15. TERMINATION OF RESPONSIBILITY. The Contract shall be considered as completed and the Contractor released from further obligations except as to the requirements of his bond, after the work has been completed and finally accepted and final estimates have been allowed and the completion report of the engineer has been filed and approved by the Council. 16. CITY'S LEGAL RIGHTS. The City shall not be precluded by any measurements, estimate, or certificate made, either before or after the completion and acceptance of the work and payment therefor, from showing the true amount and character of the work performed and materials furnished by the Contractor, or from showing that any such measurement, estimate, or certificate is untrue or incorrectly made, or the work or materials do not, in fact, conform to the Contract. The City shall not be precluded, notwithstanding any such measurements, estimate, or certificate and payment in accordance therewith, from recovering from the Contractor and his surety such damages as it may sustain by reason of his failure to comply with the terms of the Contract. Neither the acceptance by the City or any of its representatives, nor any payment for or acceptance of the whole or any part of the work, nor any extension of time, nor any possession taken by the City, shall operate as a waiver on any portion of the contract or of any power herein reserved, or any right to damages herein provided. A waiver of any breach of the contract shall not be held to be a waiver of any other or subsequent breach. GENERAL SPECS CONTRACT NO. 1134 Page GSC-13 OF 13 AECOM 60701559 Winn Street Sanitary Sewer Page 103 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 104 of 730 SUPPLEMENTAL GENERAL SPECIFICATIONS FOR CONSTRUCTION 1. SUBCONTRACTS The contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the applicable provisions of the contract for the improvements embraced in this contract. 2. REVIEW BY THE CITY OF WATERLOO The City of Waterloo, its authorized representatives and agents, shall at all times have access to and be permitted to observe and review all work, materials, equipment, payrolls, personnel records, employment conditions, material invoices, and other relevant data and records pertaining to this contract, provided, however, that all instructions and approval with respect to the work will be given to the contractor only by the City of Waterloo through its authorized representative or agents. 3. INSPECTION a. The contractor shall furnish promptly all materials reasonably necessary for any tests, which may be required. All tests by the City of Waterloo will be performed in such manner as not to delay the work unnecessarily and will be made in accordance with the provisions of the Technical Specifications. b. Inspection of materials and appurtenances to be incorporated in the improvements embraced in this contract may be made at the place of production, manufacture or shipment, whenever the quantity justifies it, and such inspection and acceptance, unless otherwise stated in the Technical Specifications, shall be final, except as regards (1) latent defects, (2) departures from specific requirements of the contract, (3) damage or loss in transit, or (4) fraud or such gross mistakes as amount to fraud. Subject to the requirements contained in the preceding sentence, the inspection of materials as a whole or in part will be made at the project site. 4. WARRANTY OF TITLE No material, supplies, or equipment to be installed or furnished under this contract shall be purchased subject to any chattel mortgage or under a conditional sale, lease -purchase or other agreement by which an interest therein or in any part thereof is retained by the seller or supplier. The contractor shall warrant good title to all materials, supplies, and equipment installed or incorporated in the work and upon completion of all work, shall deliver the same together with all improvements and appurtenances constructed or placed thereon by him to the City of Waterloo free from any claims, liens, or charges. Neither the contractor nor any person, firm, or corporation furnishing any material or labor for any work covered by this contract shall have any right to a lien upon any improvement or appurtenance thereon. Nothing contained in this paragraph, however, shall defeat or impair the right of persons furnishing materials or labor to recover under any bond given by the contractor for their protection or any rights under any law permitting such persons to look to funds due the contractor in the hands of the City of Waterloo. The provisions of this paragraph shall be inserted in all subcontracts and material contracts and notice of its provisions shall be given to all persons furnishing materials for the work when no formal contract is entered into for such materials. SUPPLEMENTAL GENERAL SPECS CONTRACT NO. 1134 AECOM 60701559 Page SGS-1 OF 1 Winn Street Sanitary Sewer Page 105 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 106 of 730 CITY OF Ukt WATERLOO .., Engineering General Supplement To SUDAS Standard Specifications February 2025 City of Waterloo Engineering Department 715 Mulberry Street Waterloo, Iowa 319-291-4312 SUPPLEMENTAL SUDAS SPECIFICATIONS Page 1 of 11 Page 107 of 730 SUPPLEMENTAL SPECIFICATIONS TO THE SUDAS SPECIFICATIONS DIVISION 1— GENERAL PROVISIONS AND COVENANTS 1010— 1090 In lieu of SUDAS Division 1, GENERAL SPECIFICATIONS FOR CONSTRUCTION, CITY OF WATERLOO, IOWA, DEPARTMENT OF ENGINEERING shall apply, which are included in the contract documents for this project. DIVISION 2 — EARTHWORK, SUBGRADE AND SUBBASE 2010, 1.08, D, 1 & 3 Measurement and Payment for Topsoil will be made in SY. Thickness will be 4 inches unless otherwise specified in the contract documents. 2010, 1.08, E, 4 Stripping, salvaging and spreading of topsoil is included in TOPSOIL, 4INCHES, ON OR OFF -SITE bid item, per SY. 2010, 1.08, F Below grade excavation will be determined in the field by the Engineer. This bid item includes the removal of unsuitable or unstable subgrade materials AND replacement with MODIFIED SUBBASE, paid per CY. 2010.1.08, I Subgrade treatment when directed by the Engineer. 2010, 1.08, J Subbase will be paid by square yard (SY) of subbase placed based on plan quantity per street and bid item thickness. Recycled material will be allowed if material passes the IA dot gradation no. 14. Gradation/certification to be submitted to City of Waterloo engineering department prior to placement of material. 2010, 1.08, K, 3 Removal of pipe and conduits shall include capping or plugging when determined necessary in the field by the Engineer. 2010, 2.01 Both on -site and off -site topsoil may be used when complying with 2010, 2.01. Maximum size of undesirable material shall be % inch. 2010, 2.04, C, 6 Geotextiles used shall be Geotextile Systems by Propex Geotex 350 ST, TenCate Mirafi HP 370, or approved equal. 2010, 2.04, D, 3 Recycled Modified Subbase certified material made from onsite PCC or offsite stockpile shall be certified and approved by the IDOT. 2010, 3.02 Thickness will be 4 inches unless otherwise specified in the contract documents. 2010,3.08, D,4 Do not allow hauling equipment and other traffic on completed subbase when possible. 2010, 3.03 E After pavement removal, all subsequent construction operations must leave the construction site in a condition that is graded to drain to existing intakes or isolated areas, and if ponding occurs the contractor must pump the standing water as soon as reasonable after a rainfall event has ended to prevent the subgrade from becoming saturated. Pumped water must be directed through approved SUPPLEMENTAL SUDAS SPECIFICATIONS Page 2 of 11 Page 108 of 730 sediment reduction measures before entering the storm sewer or other drainage system. 2010, 3.08 Installation of subdrains shall be completed prior to construction of the sub base. DIVISION 3 — TRENCH AND TRENCHLESS CONSTRUCTION SECTION 3010 — TRENCH EXCAVATION AND BACKFILL 3010, 3.01, D ADD: Excavated material that has a greater than optimum moisture content but is otherwise acceptable shall not be considered unsuitable. The Contractor shall either dry out the material to a suitable condition or furnish acceptable material. Should the Engineer determine that the excavated material is not suitable for backfill for the excavation, the material shall be disposed of and replaced with approved backfill material obtained by the Contractor from another source, which could include material from other locations on the project. DIVISION 4 — SEWERS AND DRAINS SECTION 4010-SANITARY SEWERS 4010, 1.08, A, 1, c Testing and inspection will be performed by City of Waterloo, Iowa, personnel. 4010, 1.08, E The following are included in the pipe unit price or applicable items: • Removal and disposal of existing pipe when 4 (four) feet or less horizontally from the existing pipe • Collars at any existing to new pipe connections (main or services) or at manholes • Bypass pumping and traffic control related to bypass pumping • Installation of temporary storm sewer to reestablish storm sewer that has been removed/impacted by sanitary sewer construction • Record the location, depth and type of material for each water service crossed • Cleaning the sanitary sewer main prior to City televising, as needed Sanitary sewer service connections to existing live services shall be connected to existing at a minimum of 5 (five) feet back of curb line. New stubs shall be extended to a minimum of 5 (five) feet back of curb line and capped watertight. The end of the service stub shall be marked with a 5 (five) foot long standard metal T post. 4010, 2.01 C. Corrugated Polyvinyl Chloride Pipe (PVC) shall be used for diameters 18" and larger. E. Polyvinyl Chloride Composite Pipe (truss type PVC) shall be used for diameters 8"-15". SUPPLEMENTAL SUDAS SPECIFICATIONS Page 3 of 11 Page 109 of 730 4010, 2.04, A,2, b Delete 4010, 3.02, B ADD THE FOLLOWING ITEMS 8. Where the new service line meets the existing, the Contractor shall install a FERNCO (or equal) coupling and construct a concrete collar. Backfill of the coupling and collar shall not occur until the concrete collar has hardened sufficiently to prevent deformation of the concrete. 9. When connecting to existing truss pipe, a truss -to -truss GASKETED REPAIR COUPLING shall be used. 10. Provisions shall be made for maintaining sewerage flow in all "upstream" sections of the system 11. The contractor shall take appropriate measures to prohibit ground water, rainwater, etc. from entering the pipe. If this does occur and the pipe becomes dirty, the contractor shall be required to clean the pipe at his expense prior to the City televising the line. 12. If the City needs to clean the line prior to televising, the contractor will be billed for the same, with payment for pipe withheld until the City is paid. 13. The contractor shall install a temporary storm sewer to reestablish the storm sewer that is removed/impacted by the sanitary sewer construction, which is incidental to applicable items. 14. The Contractor constructing the main shall be responsible for locating and marking the locations of existing service lines. Dye testing or tracing may be required to determine service line locations or the existence of shared service lines. Dye testing and tracing, if required, will be paid on a per each basis. 15. The permanent connection of the sanitary sewer service lines shall be constructed with the sanitary main construction so that the service connections (tap and tee or wye construction) and a minimum of five (5) feet of the service line are constructed as the sanitary main is constructed. The Contractor may reconstruct the entire required length of the service line at the time of main construction. If any existing water services are damaged or broken while performing work under this item, renewal shall be at the Contractor's expense. 16. Services to all properties adjacent to and/or served by the sanitary sewer reconstruction must be verified by the Contractor(s). Upon completion of the sanitary sewer reconstruction, the Contractor shall contact the City Waste Management Department (291-4553) to request televising of the sewer. Any service connections missed SUPPLEMENTAL SUDAS SPECIFICATIONS Page 4 of 11 Page 110 of 730 shall be reconnected by the contractor with the City paying for only those items originally needed for the installation. 4010, 3.02, B Trenched sanitary sewer shall use a laser system for line and grade with hubs a minimum of 50 (fifty) feet to check line and grade. 4010, 3.06, Premade Tees and Wyes are required on 8-inch diameter through 15-inch diameter sanitary mains. Connect temporarily to existing sanitary services a minimum of 5 (five) feet from the back of curb or as directed in the field by the Engineer depending on the depth of the service. New stubs are to be extended to a minimum of 5 (five) feet from the back of curb or as directed in the field by the Engineer depending on the depth of the service, to a location to prevent undermining of the paving when service is extended in the future. The Contractor may construct the entire required length of the stub at the time of main construction. SECTION 4020-STORM SEWERS 4020, 1.08, A&B Inspection and testing to be completed by the City of Waterloo, Iowa, if noted in the plans. 4020, 2.01 Only reinforced concrete storm sewer pipe and reinforced concrete storm sewer pipe aprons are permitted. Only Rubber 0 Ring or Profile gasket joints are permitted. 4020, 3.05, B Only Rubber 0 Ring or Profile gasket joints are permitted. 4020, 3.11 Inspection and testing to be completed by the City of Waterloo, Iowa. SECTION 4030-PIPE CULVERTS 4030, 2.01, A Reinforced concrete pipe shall be the only material allowed within the right- of-way. 4030, 2.01, B Reinforced concrete pipe shall be the only material allowed within the right- of-way. 4030, 2.01 C and D Delete SECTION 4040-SUBDRAINS AND FOOTING DRAINS 4040, 2.02 Only Case B Type 1 Longitudinal Subdrains are permitted. (Detail 4040.231) 4040, 3.01 Installation of subdrains shall be completed prior to construction of the sub base. Figure 4040.231 Only Case B Type 1 Longitudinal Subdrains are permitted. Figure 4040.233 Use CMP outlet and Removable Grate rodent guard. SECTION 4050-PIPE CLEANING AND REHABILITATION SUPPLEMENTAL SUDAS SPECIFICATIONS Page 5 of 11 Page 111 of 730 4050, 1.07, B The Jurisdiction will not provide water free of charge to the contractor for cleaning and installation of Cured -In -Place pipe. A Water Construction Meter and instructions may be obtained by coordinating with Waterloo Water Works. DIVISION 5 —WATER MAINS AND APPURTENANCES SECTION 5010 — PIPE AND FITTINGS 5010, 1.08, E, 3 Water service Curb Stop and Curb Box will be measured and paid as separate items. 5010, 2.07, B K-Copper pipe shall be used for water services. 5010, 2.07, C Corporation Valves shall meet ANSI/AWWA C800 (COMPRESSION TYPE) AY McDonald or Mueller 300 ball style rated for minimum 300 PSIG water pressure. Ball Curb Valves (Curb Stops) shall meet ANSUAWWA C800 (COMPRESSION TYPE) AY McDonald or Mueller 300 ball style rated for minimum 300 PSIG water pressure. Stop Boxes (Curb/Pave Boxes) Arch Pattern shall meet ANSI/AWWA C800 Mueller H-10314, AY McDonald 5601, 5603, or equal with 5'0" stainless steel shut off rod and cotter pin. Service Pipe (K Copper). DIVISION 6 — STRUCTURES FOR SANITARY AND STORM SEWERS SECTION 6010 - STRUCTURES FOR SANITARY AND STORM SEWERS 6010, 1.08, A Use SW-601 Type A casting with City of Waterloo EJ 1040 AGS cover. Use SW-602 Type E casting with City of Waterloo EJ 1040 A cover. City of Waterloo EJ V-1600C Cover. 6010, 1.08, D Casting Extension Rings will be considered incidental to manhole construction. In lieu of extension rings for intakes, extensions shall be poured integral with boxouts. 6010, 1.08, E, 1 Use SW-601 Type A casting with City of Waterloo EJ 1040 AGS cover. Use SW- 602 Type E casting with City of Waterloo EJ 1040 A cover. City of Waterloo EJ V-1600C Cover. Existing castings are to be delivered to the City of Waterloo Waste Management yard at 3505 Easton Avenue. 6010, 1.08, E, 2 Existing castings are to be delivered to the City of Waterloo Waste Management yard at 3505 Easton Avenue. Minor adjustments shall not allow extension rings for intakes. The extensions shall be poured integral with boxouts. 6010, 1.08, F, 1 Use SW-601 Type A casting with City of Waterloo EJ 1040 AGS cover. Use SW- 602 Type E casting with City of Waterloo EJ 1040 A cover. City of Waterloo EJ SUPPLEMENTAL SUDAS SPECIFICATIONS Page 6 of 11 Page 112 of 730 V-1600C Cover. Existing castings are to be delivered to the City of Waterloo Waste Management yard at 3505 Easton Avenue. 6010, 1.08, F, 2 Existing castings are to be delivered to the City of Waterloo Waste Management yard at 3505 Easton Avenue. 6010, l .08, H Remove Manhole or Intake will include complete removal of the structure and backfilling the area as required to complete the construction in the area where the structure was removed. 6010, 2.05, B, 1 Rubber 0-Ring or Profile Gaskets will be used for Precast Riser Joints. 6010, 2.05, B, 2, b Engineering Fabric Wrap shall not be used. 6010, 2.09, A Use of High -Density Polyethylene Adjustment Rings is preferred. 6010, 2.10, E, 1 Fixed Manhole Casting Types will be used for both sanitary and storm manholes with City of Waterloo covers required for all manholes. 6010, 2.11, A Only external Chimney Seal Infiltration Barriers or Heat Shrink Sleeve will be used on sanitary manholes. 6010, 2.13 A All manholes shall contain steps. 6010, 3.01, F, 1 Install only Rubber 0-ring or Profile Gaskets 6010, 3.01 K Only external Chimney Seal Infiltration Barriers or Heat Shrink Sleeve will be used on sanitary manholes. 6010, 3.07 Remove Manhole or Intake will include complete removal of the structure. DIVISION 7 STREETS AND RELATED WORK SECTION 7010 — PORTLAND CEMENT CONCRETE PAVEMENT 7010, 2.01, H The use of glass fiber reinforced polymer dowel bars shall only be allowed for CD joints and individual dowels for dowel bar retrofits or patches on PCC pavements. 7010, 3.02, F The use of a paving machine will be required on all sections of mainline paving 150 feet or more in length. When paving intersections, a vibratory screed may be used when paving 150 feet or more in length. 7010, 3.02, I, 5 Burlap Drag Surface Texture is required, unless noted otherwise 7010, 3.02, K Figure 7010.101/Standard Road Plan PV-101, Details A, B and C, Sheet 2 of 8, shall apply to joint sealing. 7010, 3.03, B Hand finish methods may be used for curb and gutter sections 150 feet or less in length. 7010, 3.07, A Material Testing for Plastic and Hardened Concrete will be performed by the City of Waterloo, Iowa. SUPPLEMENTAL SUDAS SPECIFICATIONS Page 7 of 11 Page 113 of 730 SECTION 7020 — HOT MIX ASPHALT PAVEMENT 7020, 1.05, B Allowable percentage of RAP in the mix will be as shown in IDOT I.M. 510, Appendix C. If the contractor wishes to use RAP in the production of HMA, the contractor will provide to the City documentation showing that the RAP is either Unclassified or Classified. Documentation will meet the requirements of IDOT section 2303, IM 505 and IM 510. The City will not do gradation or extraction tests on the RAP to determine the amount of asphalt binder present in the RAP. The contractor can have the samples sent to an independent lab or send the samples to the IDOT for extraction and gradation tests. Contractor tests results on the RAP to determine Classified status will not be accepted. The contractor and the city will work together to take samples. All test results will be provided to the city. If documentation can't be provided, the RAP will be treated as unclassified. RAP to be used in the production of HMA will be included in the JMF. The contractor will take the RAP into account during the mix design as described in IDOT Section 2303 and IM 505. If the contractor wishes to use RAP in the HMA mixture, the contractor will provide documentation for the status of the RAP to be used. 7020, 1.08 A-D Construction zone protection will be paid for as a separate bid item. 7020, 1.08, K All of the asphalt removed from this project is to be the property of the Contractor, unless otherwise noted 7020, 2.02 Use of warm mix asphalt (WMA) is not allowed. 7020, 2.03, A See Supplemental Specification for 7020, 1.05, B. 7020, 2.03, B No recycled asphalt shingles (RAS) will be allowed. 7020, 3.01, G For base, intermediate and surface lifts, any mix on any street per stage per day, over 700 feet in length or over 2400 SY in area will require QMA. For base intermediate and surface lifts over 100 tons per street per stage per day will require a hot box sample and gradation, unless otherwise waived by the Engineer. 7020, 3.02, D, 2 Maximum compacted thickness of any lift will be three (3) inches. 7020, 3.02, D, 6 Multiple lifts of asphalt will not be allowed on the same street on the same day until existing HMA has reached an ambient temperature with its surroundings prior to the placement of the next layer of HMA. The Engineer may waive this requirement. 7020, 3.06, A The City may conduct the tests, hire an independent testing laboratory, or use the Contractor's test results. Density for all streets will be a minimum of 94%. 7020, 3.06, A, 2 The Contractor will have mix designs approved by the IDOT or independent lab. Any HMA produced prior to submitting JMF's and material certifications will not be paid for. SUPPLEMENTAL SUDAS SPECIFICATIONS Page 8 of 11 Page 114 of 730 7020, 3.06, A, 3, b, 1 Binder will be accepted based on suppliers' shipment certification. 7020, 3.06, A, 3 b 6 No split samples for agency correlation are required. 7020, 3.06, B, 3 Will be modified as follows: For base, intermediate and surface lifts, any mix on any street per stage per day, over 700 feet in length or over 2400 SY in area will require QMA. For base intermediate and surface lifts over 100 tons per street per stage per day will require a hot box sample and gradation, unless otherwise waived by the Engineer. SECTION 7020 —ASPHALT OVERLAYS 7021, 1.08 A, B, C, D Construction zone protection will be paid for as a separate bid item. 7021, 2.02 Use of warm mix asphalt (WMA) is not allowed. 7021, 2.03 Recycled asphalt shingles are not allowed. SECTION 7030 — SIDEWALKS, SHARED USE PATHS AND DRIVEWAYS 7030, 1.08, B Grinding of curb is not allowed. 7030, 1.08, E, 3 Testing, when required, will be performed by the City of Waterloo Engineering Department personnel. 7030, 1.08, H, 1, C Testing, when required, will be performed by the City of Waterloo Engineering Department personnel. 7030, 2.07 Detectable Warning Surfaces shall be cast iron. Approved vendors include: MetaDome, LLC — MetaCast; EJ Group, Inc. — Detectable Warning Plates; Neenah Foundry Company 7030, 3.01, E Grinding of curbs for sidewalk ramps or driveway approaches will not be allowed. 7030, 3.11 Material Testing will be performed by the City of Waterloo Engineering Department. SECTION 7040 — PAVEMENT REHABILITATION 7040, 1.08, A Minimum patch size is 4 feet x 4 feet or 1.78 square yards. Patches within 4 feet of a joint will be enlarged to go to the joint. See modified SUDAS Figures 7040.101-104. 7040, 1.08, C Partial depth PCC patches are only allowed for a dowel bar retrofit. 7040, 1.08, H Pavement Removal includes PCC Paving and Composite Paving, including curb and gutter sections. Asphalt Pavement Removal includes full depth asphalt paving sections and curb and gutter sections where it exists on a full depth asphalt street. SUPPLEMENTAL SUDAS SPECIFICATIONS Page 9 of 11 Page 115 of 730 7040, 1.08, I Curb and gutter removal is for isolated locations of removal and does not include curb and gutter removed under 7040, 1.08, H. 7040, 1.08, L Sampling and Testing will be performed by the City of Waterloo, Iowa, Engineering Department. If required for the project, it shall be paid for on a lump sum basis. 7040, 3.01, G See modified Figure 7040.107. City inspection of pavement prior to repair of core holes is required. If in the Engineer's opinion, the pavement has been undermined during the coring process, the repair will be turned into a full depth patch. 7040, 3.02, B Restoration of the subbase will require matching the existing subbase thickness adjacent to the patch or the record subbase thickness provided by the Engineering Department, whichever is greater. SECTION 7092 — CRACK AND SEAT EXISTING PCC PAVEMENT 7092, 3.03, A Full depth saw cuts along the curb line are not required. 7092, 3.10 This item also includes cutting and removing any rebar sticking out of the surface of the pavement. DIVISION 8 — TRAFFIC CONTROL SECTION 8020 - PAVEMENT MARKINGS 8020, 2.01 Precut legends and symbols, including cross walk bars, shall be precut preformed polymer or thermoplastic materials conforming to PreMark® by Flint Trading, Inc., or equal. The Contractor shall install the precut legends and symbols as per manufacturer's specifications. Installation of the precut symbols or legends shall also require grinding of the area 1/8 inch below the plane of the pavement surface and treating the ground area with a sealer prior to placement of the symbols or legends. The Contractor shall work with the City Sign and Traffic Department to determine exact placement of all markings and symbols in the field. SECTION 8030 - TEMPORARY TRAFFIC CONTROL 8030, 1.08, A Detour signing is incidental to Temporary Traffic Control for each detour identified in the plans. Payment for specialized detour signing will be based on a per EACH basis and will include providing the signs, installing, maintaining and removing the signs as needed during the course of the project. Temporary directional signing for alternate routes to businesses will be constructed as per detail and installed at locations as shown in the plans. Payment will be based on a per EACH basis and will include providing the signs, installing, maintaining and removing the signs as needed during the course of the project. DIVISION 9 — SITE WORK AND LANDSCAPING SUPPLEMENTAL SUDAS SPECIFICATIONS Page 10 of 11 Page 116 of 730 SECTION 9010 — SEEDING 9010, 1.08, A, B, C Seeding, Fertilizing and Mulching for Hydraulic Seeding will be measured and paid in SY. Mowing will be included in the care period and/or as directed by the Engineer. SECTION 9040 — EROSION AND SEDIMENT CONTROL 9040, 1.08, T, 1 9040, 1.08, T, 2 Inlet Protection Device will include the intermediate protection (prior to paving) as per detail included in the plans, as well as Drop In Intake Protection or Surface Applied Intake Protection. Maintenance of Inlet Protection Devices will include maintenance (clean out of device and reinstallation) from initial installation of intermediate protection up to removal after vegetation has been established. Maintenance will also include, when and where required, removal prior to winter conditions and replacement in the spring if vegetation has not been established. 9040, 3.01, A SWPPP shall also be prepared to meet the requirements of the City of Waterloo. 9040, 3.09, A, 6 Abut end of adjacent wattles tightly or overlap ends ash shown on 9040.102 SUPPLEMENTAL SUDAS SPECIFICATIONS Page 11 of 11 Page 117 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 118 of 730 FORM OF CONTRACT CONTRACT FOR THE CONSTRUCTION OF WINN STREET SANITARY SEWER CITY OF WATERLOO, IOWA CONTRACT NO. 1134 This contract made and entered into this day of , 20_, by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and of , (hereinafter referred to as Contractor), WITNESSETH: PAR. 1 PAR. 2 PAR. 3 PAR. 4 Contractor agrees to build and construct the WINN STREET SANITARY SEWER, Contract No. 1134, and furnish all necessary tools, equipment, materials and labor necessary to do all the work called for in the plans and specifications in a workmanship like manner and for the prices set forth in Contractor's proposal, which was accepted by the City, and which is understood and agreed to be a part of this contract. It is understood and agreed that the resolution adopted by the City Council ordering the construction of the improvement, the Notice to Contractors as published, the Instruction to Bidders, the Form of Proposal, the Construction and Maintenance Bonds, the Council Proceedings relating to this matter, and the Plans and Specifications shall all be considered as forming a part of the contract the same as though they were each set out in said contract. The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in strict accordance with the requirements of this contract, and of the plans and specifications made a part hereof by reference, and to the satisfaction and approval of the City and its engineer. The Contractor agrees to perform said work and install said improvements on the terms set out in bid or proposal to the City which has been accepted by the City and which is by reference made a part of this contract. PAR. 5 The Contractor agrees to commence said work within ten (10) working days after receipt of "Notice to Proceed" and all items shall be completed on or before May 31, 2026 . PAR. 6 Should the Contractor fail to complete said improvements in strict accordance with the terms and conditions of this contract, or the plans and specifications therefor promptly by the date herein specified, the City may pay such additional sums as it may be required to pay by reason of the failure of said contractor and deduct any and all such sums from any amount then due the Contractor. PAR. 7 The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any excavations in any street or alley, and maintaining proper and sufficient barricades with lights and signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the City whole and defend any and all suits that may be brought against the City by reason of any injuries that may be sustained by any person or FORM OF CONTRACT CONTRACT NO. 1134 AECOM 60701559 Page C-1 OF 4 Winn Street Sanitary Sewer Page 119 of 730 PAR. 8 PAR. 9 PAR. 10 PAR. 11 PAR. 12 PAR. 13 PAR. 14 PAR. 15 property allegedly caused by the Contractor, or his agents, while work is done pursuant to this agreement. The Contractor agrees that in the event a law suit is brought against the City for damages allegedly sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein, and in case judgment is rendered against the City, the Contractor agrees to pay the same promptly. The Contractor agrees to carry public liability insurance in a solvent company in a sufficient amount to protect the City and those who use the streets of the City. The City shall have the right to appoint one or more construction reviewers who shall review the progress of the work in detail; also, to make any test or any material to be used in such work. No material shall be used in any work until the same has first been approved by the construction reviewer. Such construction reviewer shall have full authority to pass judgment upon all materials and upon the manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work shall be final unless it is revoked or modified by the City Engineer. Any material, which has been rejected by the construction reviewer, shall be at once removed from the line of work and shall not be again taken thereon or placed with the material proposed to be used without the written consent of the City Engineer. The Contractor shall maintain no cause of action against the City on account of delays and prosecution of work, but if said work is delayed by the City, the Contractor shall have such extra time for completion of the job as was lost by reason of the delay caused by the City. The Contractor agrees to pay punctually all just claims of labor, material, men, or subcontractors who shall perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the City shall not be liable for said labor, material, or men under this contract. The Contractor agrees to furnish the City, simultaneously with this contract, a bond on a form to be provided by the City in the amount provided by law as stated in the Notice to Bidders, which shall be for the benefit of the City, and any and all persons injured by the breach of any of the terms of this contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council and is by reference made a part of this contract. The Contractor agrees that should it abandon work under this contract or cease the prosecution thereof for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address given herein by the City, or after such notice has been served on it, then the City may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable to the City for the costs and expenses so paid out. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, and may be recovered by the City in an action upon Contractor's bond. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the various instruments made a part of this contract by reference, and upon completion and acceptance of said work, the City agrees to pay to the Contractor, in the manner set out in the Notice to Contractors, the FORM OF CONTRACT CONTRACT NO. 1134 AECOM 60701559 Page C-2 OF 4 Winn Street Sanitary Sewer Page 120 of 730 PAR. 16 PAR. 17 amount of money due the Contractor for work performed and accepted, at the unit prices set out in the Contractor's proposal, which has been accepted by the City. The total amount of the contract, based on the Engineer's estimates of quantities and the Contractor's unit bid prices, and for which 100% surety bond is required is After the completion of said work, the Contractor agrees to remove all debris and clean up said streets, and to save the City harmless from any damage allegedly resulting from a failure to clean up and remove the debris or put the street back in a proper condition for travel. PAR. 18 This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. PAR. 19 Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. PAR. 20 PAR. 21 The Contractor shall maintain all work done hereunder in good order for the period of two (2) years from and after the date it is accepted by the Council of the City of Waterloo, Iowa. Said maintenance shall be made without expense to the City or the abutting property. In the event of the failure or default of the Contractor to remedy any or all defects appearing in said work within a period of two (2) years from the date of its acceptance by said Council, and after having been given ten (10) days' notice so to do by registered letter deposited in the United States Post Office in said town, addressed to said contractor at the address herein given, then the City may proceed to remedy such defects. The costs and expenses thereof to be recovered from the Contractor and the sureties on its maintenance bond by an action brought in any court of competent jurisdiction. The Contractor shall give notice to said City by registered letter directed to the Mayor or City Clerk/Auditor thereof not more than four (4) and not less than three (3) months prior to the expiration of the term during which the Contractor is required to maintain said improvements, in good repair by the terms of its Contract. The liability of the Contractor and of the sureties on its bond for maintenance of the said improvements shall continue until three (3) months after such notice has been given to the City, and, in any event, until two (2) years after the acceptance of the work. FORM OF CONTRACT CONTRACT NO. 1134 AECOM 60701559 Page C-3 OF 4 Winn Street Sanitary Sewer Page 121 of 730 CITY OF WATERLOO, IOWA Mayor City Clerk Contractor BY: Title: Approved by the City Council of the City of Waterloo, Iowa, this day of , 20_. ATTEST: , City Clerk Waterloo, Iowa FORM OF CONTRACT CONTRACT NO. 1134 AECOM 60701559 Page C-4 OF 4 Winn Street Sanitary Sewer Page 122 of 730 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, of (the "Principal"), and of (the "Surety"), are held and firmly bound unto the City of Waterloo, Iowa (the "Obligee"), in the penal sum of Dollars ($ ), lawful money of the United States, for the payment of said sum in connection with a contract (the "Contract") dated on or about for the purpose of . The Contract is incorporated herein by reference as though fully set forth herein. Whenever the Principal shall be and is declared by the Obligee to be in default under the Contract, with the Obligee having performed its obligations in the Contract, then the Surety, acknowledging that time is of the essence, may promptly remedy the default, or shall promptly undertake to: 1. Complete the Contract in accordance with its terms and conditions; or 2. Obtain one or more bids for completing the Contract in accordance with its terms and conditions, and upon determination by the Surety of the lowest responsible bidder, or negotiated proposal, or, if the Obligee elects, upon determination by the Obligee and the Surety jointly of the lowest responsible bidder, or negotiated proposal, arrange for a contract between such party and the Obligee. The Surety will make available as work progresses sufficient funds to pay the cost of completion less the balance of the Contract price. The cost of completion includes responsibilities of the Principal for correction of defective work and completion of the Contract, the Obligee's legal and design professional costs resulting directly from the Principal's default, and liquidated damages or actual damages if no liquidated damages are specified in the Contract. The term "balance of the Contract price" means the total amount payable by the Obligee to the Principal under the Contract and any amendments thereto, less the amount properly paid by the Obligee to the Principal; or 3. Determine the amount for which it is liable to the Obligee and pay the Obligee that amount as soon as practicable. In the event this bond is enforced, Principal and Surety agree to indemnify Obligee and hold Obligee harmless from and against any and all costs of enforcement, including but not limited to reasonable attorneys' fees and expenses. Every Surety on this bond shall be deemed and held, any contract to the contrary notwithstanding, to consent to each and all of the following matters, without notice: 1. To any extension of time to the Contract in which to perform the Contract. 2. To any change in the plans, specifications, or Contract when such change does not involve an increase of more than twenty percent (20%) of the total Contract price and shall then be released only as to such excess increase. 3. That no provision of this bond or of any other contract shall be valid which limits to less than one (1) year from the time of the acceptance of the work the right to sue on this bond for defect in workmanship or material not discovered or known to the Obligee at the time such work was accepted. If the Principal performs the Contract, then this bond shall be null and void; otherwise it shall remain in full force and effect. In no event shall the Surety's total obligation exceed the penal amount of this bond. PERFORMANCE BOND CONTRACT NO. 1134 AECOM 60701559 Page PFB-1 OF 2 Winn Street Sanitary Sewer Page 123 of 730 Terms used herein shall include, as appropriate, the singular or plural number, or the masculine, feminine or neuter gender. IN WITNESS WHEREOF, the undersigned Principal and Surety have executed this Performance Bond as of _ PRINCIPAL SURETY Name Name By: By: Title: Title: [attach Power of Attorney] NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. If this project includes Federal Funds, the following applies to the payment bond: IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located. PERFORMANCE BOND CONTRACT NO. 1134 AECOM 60701559 Page PFB-2 OF 2 Winn Street Sanitary Sewer Page 124 of 730 PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: that (Name of Contractor) (Address of Contractor) a , hereinafter called Principal, (Corporation, Partnership or Individual) and, (Name of Surety) (Address of Surety) hereinafter called Surety, are held and firmly bound unto (Name of Owner) (Address of Owner) hereinafter called OWNER, in the penal sum of Dollars $ ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of , 20, a copy of which is hereto attached and made a part hereof for the construction of: WINN STREET SANITARY SEWER CITY OF WATERLOO, IOWA CITY CONTRACT NO. 1134 NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be PAYMENT BOND CONTRACT NO. 1134 AECOM #60701559 Page PB-1 OF 2 Winn Street Sanitary Sewer Page 125 of 730 performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS. PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS HEREOF, this instrument is executed in counterparts, each one of (number) which shall be deemed an original, this the day of , 20 ATTEST: (Principal) Secretary (SEAL) Witness as to Principal (Address) Principal By (s) (Address) Surety ATTEST: By Attorney -in -Fact Witness as to Surety (Address) (Address) NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. If this project includes Federal Funds, the following applies to the payment bond: IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located. PAYMENT BOND CONTRACT NO. 1134 AECOM #60701559 Page PB-2 OF 2 Winn Street Sanitary Sewer Page 126 of 730 APPENDIX 1. Change Order Form Page 127 of 730 Page 128 of 730 CHANGE ORDER NO. Owner Date Project Owner's Contract No. Contractor Date of Contract Start $ You are directed to make the following changes in the Contract Documents. Description: Reason for Change Order: CONTRACT PRICE To substantial completion Original: $ Previous CIO's (ADD/DEDUCT): $ This C.O. (ADD/DEDUCT): $ Contract Price with All Approved Change Orders: $ Original Completion Date: Previous CIO's (ADD/DEDUCT): This C.O. (ADD/DEDUCT): REVISED: Revised Completion Date: CONTRACT TIMES (Calendar Days) To Final completion It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. APPROVED: By: OWNER (Authorized Signature) ACCEPTED: By: CONTRACTOR (Authorized Signature) Date Date AECOM, Inc. 60701559 / Project Change Number Order No. CHANGE ORDER AECOM 60701559 CONTRACT 1134 CO-1 Winn Street Sanitary Sewer Page 129 of 730 THIS PAGE LEFT BLANK INTENTIONALLY Page 130 of 730 LETTING DATE SANITARY IMPROVEMENTS 09/18/2025 WINN STREET SANITARY SEWER U INDEX OF SHEETS No. DESCRIPTION A Sheets Title Sheets * A.1 Title Sheet * A.2 Location Map Sheet & Overview B Sheets Typical Cross Sections and Details B.1 Typical Cross Sections and Details C Sheets Quantities and General Information C.1 Standard Road Plans C.1 - 2 Estimated Project Quantities & Reference Notes C.2 Index of Tabulations C.3 Tabulations D Sheets Sanitary Sewer Plan and Profile Sheets * D.1 Plan & Profile Legend & Symbol Information Sheet * D.2 - 4 Sanitary Sewer Plan & Profile G Sheets Survey Sheets * G.1 Reference Ties and Benchmarks G.2 Horizontal Control Tabulation and Spiral or Circular Curve Data H Sheets Right -of -Way Sheets * H.1 - 2 Winn Street Sanitary Sewer Easement Layouts ] Sheets Traffic Control and Staging Sheets * J.1 Traffic Control and Staging Legend & Symbol Information Sheet J.2 Traffic Control Plan & Staging Notes Tabulations * J.3 Winn St and Tower Park Dr Traffic Control Sheet RC Sheets Erosion Control Tabulations RC.1 - 2 Stormwater Pollution Prevention Plan RC.2 Erosion Control Tabulations RR Sheets Erosion Control Plan * RR.1 Erosion Control Legend & Symbol Information Sheet * RR.2 - 3 Erosion Control Device Layouts U Sheets Grading Detail Sheets * U.1 Ditch Grading Details * Color Plan Sheets BLACKHAWK COUNTY CITY OF %%(4TERLOO IOWA Community of Opportunity PLANS OF PROPOSED IMPROVEMENT ON THE WINN STREET SANITARY SEWER PROJECT LOCATION WINN STREET SANITARY SEWER FROM U.S. 20 TO TOWER PARK DRIVE SOUTH BUSINESS PARK WATERLOO, IOWA CITY CONTRACT NO. 1134 SCALES: As Noted The 2025 Iowa SUDAS Standard Specifications plus applicable General Standard Specifications, Supplemental Specification, and Special Provisions shall apply to construction work on this project. This project is covered by the Iowa Department of Natural Resources NPDES General Permit No. 2. The contractor shall carry out the terms and conditions of General Permit No. 2 and the strom water pollutions prevention plan which is a part of these contract document. Refer to section 2602 of the Standard Specification for additional information For Project Location Map Refer to Sheet A.2 ziommo iN■■■■■■■■■i iiii■11* silk 7■■■■■■■■■mi. ■Slii■m,j7 ummomme IOWA 1-800-292-8989 VV\AV 11Ct.{,A • below. �� Callaberore You aig. GENERAL DESIGN Z 'kofEssJoNq! MICHAEL J. C 'v CHERRY 13647 :_* IOwA Pages or sheets covered b I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the laws of the State of Iowa. 8/20/2025 Signature MICHAEL J. CHERRY Printed or Typed Name My license renewal date is December 31, 2025 y this seal: Date A.1-2, B.1, C.1-3, D.1-4, G.1-2, H.1-2, J.1-3, RC.1-2, RR.1-3, U.1 FILE NO. — ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER A.1 3:32:20 PM 8/18/2025 ethan.vansickleZ:\Waterloo-USWATl\DCS\Projects\TRN\60701559 South Business Park\900CAD GIS\5 Lane \CADDFiles \Sheet Files \WinnSt+DetentionBasin\A.01WinnSt.dgn Page 131 of 730 iiii■■■p mini m■■■■■■■■■lw aul1■■AI■■■ ow a■■■■■■■■ti Miiiiiiiir, HURST DR W SAN MARNAN DR TOWER PARK DR SEWER IMPROVEMENTS *mina NOT TO SCALE FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO couNTr PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER A.2 3:32:23 PM 8/18/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559_South_BusinessPark\900CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\A.01_WinnSt.dgn Page 132 of 730 n TYPICAL CROSS SECTION L o Cgs rj� II 7" pcq PAVEMENT W/ CD JOINTS SPECIAL BACKFILL (4") N.T.S. 3+81.7 TO 12+25 31' B—B u; O.5' 12' 12' 3% 2%_ 2X 4" SUBDRAIN BOTH SIDES(0.5' BOC) 10" TRENCH BOTTOM TRENCH 1S 32" BELOW BOTTOM OF PAVEMENT 0.5' 6.5' SHOULDER S J L1 _ te L_ -H CL LJ 0 q PCCP1 CLASS C WJCLASS 2 AGGR. SCARIFY B. COMPACT TOP 12' DE SUHGRADE TO 951 ET. PROC. �TAPER °�I' RADIUS 2' RADIUS THICKNESS TO MATCH 6' PAVEMENT CONCRETE INTEGRAL CONCRETE CURB AND GUTTER SECTION N.T.S Existing Pavement Typical (For Information Only) 1040AGS Cover 26" 2" SHARP FACE GOTHIC 1 1/2" EPIC' PICKBARS USTOM LOGO 3/4" SHARP FACE BOTTOM VIEW GOTHIC 1/4" DIA NEOPRENE GASKET zygurideourraiiirrriiifrii y 25 1/8" O.D. OF GASKET GROOVE COVER SECTION 2 3/16" r r 1 1/2 }f .180" .240" GROOVE DETAIL OF COVER PICKHOLE DETAIL Sanitary Sewer Manhole Lid Detail V1600-3 Cover 2 1/4" 25 1/4" DIA 1/4" SHARP FACE GOTHIC SHARP FACE GOTHIC } 1 1/2"J EPIC® PICKBAR USTOM LOGO r 13/16" SECTION r 1 rl+ 1/2" COVER BACK EPIC® PICKBAR DETAIL Storm Sewer Manhole Lid Detail FILE NO. — ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER 13.1 4:33:57 PM 8/18/2025 ethan.vansickleZ:\Waterloo-USWATI\DCS\Projects\TRN\60701559 South Business Park\900CAD GIS\5Lane\CADDFiles\SheetFiles\WinnSt+DetentionBasin\B.01WinnSt.dgn Page 133 of 730 100-1D 10-18-05 100-4A 10-29-02 PROJECT DESCRIPTION This project includes the construction of sanitary sewer from U.S. 20 along Winn Street to Tower Park Drive. 100-1A 07-15-97 ESTIMATE❑ PROJECT QUANTITIES (1 DIVISION PROJECT) Item No. Item Code Item Unit Total As Built Qty. 1 2010-108-8 CLEARING AND GRUBBING ACRE 0.35 2 2010-108-D-1 TOPSOIL, ON -SITE SY 917.7 3 2010-108-E EXCAVATION, CLASS 10, CONTRACTOR FURNISHED CY 587.5 4_ 2010-108-3 SUBBASE, SPECIAL BACKFILL, 11 IN. SY 1 229.7 5 4010-108-A-1 SANITARY SEWER GRAVITY MAIN, TRENCHED, DIP, 14 IN. LF 133.0 6 4010-108-A-1 SANITARY SEWER GRAVITY MAIN, TRENCHED, PVC, 15 IN. LF 998.0 7 4.010-108-H REMOVAL OF SANITARY SEWER LESS THAN OR EQUAL TO 36 IN. LE 24.0 8 I 4040-108-A SUBDRAIN, PERFORATED PLASTIC PIPE, 4 IN. LF 100.0 9 4050-999-A REMOVE AND REINSTALL RIGID PIPE CULVERT LESS THAN 0R EQUAL TO 36 IN. LF 167.0 10 4050-999-8 REMOVE AND REINSTALL CONCRETE PIPE APRONS LESS THAN OR EQUAL TO 36 EACH 4 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 6010-108-A 6010-108-A 6010-108-F-1 6010-108-G-1 7040-108-A 8030-108-A 8040-999-8 9010-108-B 9010-108-B 9010-108-B 9010-108-D 9040-108-F-1 9040-108-F-2 9040-108-1 9040-108-T-1 9040-108-T-2 9060-108-D 11,020-108-A 11,050-10S-A IN. MANHOLE, 6010.301, 48 TN. MANHOLE, 6010.303, 48 IN. MANHOLE ADJUSTMENT, MAJOR CONNECTION TO EXISTING MANHOLE FULL DEPTH PATCHES, PCC, 7 IN. TEMPORARY TRAFFIC CONTROL SAFETY CLOSURE HYDRAULIC SEEDING, SEEDING, FERTILIZING, HYDRAULIC SEEDING, SEEDING, FERTILIZING, HYDRAULIC SEEDING, SEEDING, FERTILIZING, WATERING WATTLE, 12 IN. WATTLE, REMOVAL RIP RAP, CLASS E REVETMENT FOR PIPE OUTLET INLET PROTECTION DEVICE, OPEN -THROAT INTAKE AND MULCHING, TYPE 1 AND MULCHING, TYPE 4 AND MULCHING, WETLAND INLET PROTECTION DEVICE, MAINTENANCE REMOVAL AND REINSTALLATION OF EXISTING FENCE, CHAIN LINK, 72 IN. MOBILIZATION CONCRETE WASHOUT EACH EACH EACH EACH SY L5 EACH ACRE ACRE ACRE MGAL LF LF TON LF EACH LF LS LS 5 1 1 1 229.7 1.00 4 1.11 1.17 0.06 25.00 3025.0 3025.0 38.4 40.0 6 290.0 1.00 1.00 105-4 10-18-11 STANDARD ROAD PLANS The following Standard Road Plans and SUDAS Figures apply to construction work on this project. Number J Date I Title 3010.101 04-17-18 TRENCH BEDDING AND BACKFILL ZONES 3010.102 04-20.21 RIGID GRAVITY PIPE TRENCH BEDDING 3010.103 04-20-21 FLEXIBLE GRAVITY PIPE TRENCH BEDDING 3010.104 04-20-21 PRESSURE PIPE TRENCH BEDDING 3616.901 10-21-14 SEWER PIPE SUPPORT OVER EXISTING UTILITY LINE 3616.902 10-21-14 REINFORCED PCC BEM UTILITY LINE SUPPORT 4020.211 04-17.18 STORM SEWER PIPE CONNECTIONS 4030.221 10-21-14 RCP APRON SECTION FOOTING 4630.222 10-18-16 CIRCULAR CONCRETE APRONS 4030.224 10-18-16 CONCRETE PIPE APRON GUARD 4040.231 10-21-14 SUBDRAINS 6010.301 10-18-22 CIRCULAR SANITARY SEWER MANHOLE 6010.303 10-18-22 SANITARY SEWER MANHOLE OVER EXISTING SEWER 7010.101 04-15-25 JOINTS 7010.102 04-21-20 PCC CURB DETAILS 7040.102 2022 Ed. FULL DEPTH PATCHES GREATER THAN 15' LONG 8030.101 10-17-17 TEMPORARY TRAFFIC CONTROL GENERAL INFORMATION 8630.102 10-17-17 WORK OFF OF PAVEMENT WITH MINOR ENCROACHMENT ONTO TRAVELED WAY 8030.104 10-17-17 LANE CLOSURE ON LOW VOLUME STREET (SELF-REGULATING) 8630.116 10-17.17 STREET OR ROAD CLOSURE 9040.105 2025 Ed. WATTLE 9040.110 10-21-14 RIP RAP FOR PIPE OUTLET ONTO FLAT GROUNO 9040.111 10-21-14 RIP RAP APRON FOR PIPE OUTLET INTO CHANNEL 9660.101 2024 Ed. CHAIN LINK FENCE DR-121 04-18-23 CONNECTED PIPE JOINTS EC-602 10-15-24 OPEN -THROAT CURB INTAKE SEDIMENT FILTER ESTIMATE REFERENCE INFORMATION Item No Item Code Description 1 2010-108-8 2 2010-108-D-1 3 CLEARING AND GRUBBING Bid item is far the clearing and grubbing in the ditch adjacent to U.S. 20 in preparation for regrading and construction of sanitary sewer. Unit price includes, but is not limited to, removal and disposal o-F all materials and placement of backfill in area where roots have been removed. All removed material shall become the property of the contractor. TOPSOIL, ON -SITE Bid item includes stripping and stockpiling topsoil, preparing the topsoil area, re -spreading the topsoil, and removal of clods, roots, stones, and other undesirable materials. Bid item includes stripping and placement as specified in Tabulation 103-10. Bid item is measured in square yards for topsoil stripped, salvaged, and placed over the proposed grading area. 2010-108-E EXCAVATION, CLASS 10, CONTRACTOR FURNISHED Bid item includes all contractor -furnished borrow material needed for the grading area in the sanitary sewer work area and all equipment, materials and labor to construct the area to the proposed grades. Material shall meet the specifications of SUDAS Section 2010.2.03. 4 2010-108-] 5-6 4010-108-A-1 4010-108-A-1 7 4010-108-H 8 4040-108-A 9 4050-999-A 10 4050-999-8 11 6010-108-A 12 6010-108-A 13 6010-108-F-1 SUBBASE, SPECIAL BACKFILL, 11 IN. Material shall comply with Iowa DOT Specifications Section 4132. Bid quantity for material needed to restore the 4 in. subbase underneath the full -depth PCC patches in sanitary sewer construction and provide 7 in. for temporary road opening prior to the installation of the permanent PCC patch. Maintenance of driving aggregate surface while open to traffic shall be considered incidental to this bid item. See Tabulation 102-6C, the 8-Sheets and the D-Sheets for locations and details. SANITARY SEWER GRAVITY MAIN, TRENCHED, DIP, 14 IN. SANITARY SEWER GRAVITY MAIN, TRENCHED, PVC, 15 IN. Refer to D-Sheets for locations and details. Bid items include compacting bedding and backfill material. Bedding class F-3 shall be used except at utility crossing locations as specified in the D-Sheets. Special structural supports required due to clearance of less than 18 inches will be considered incidental to these bid items; see the D-Sheet profiles for anticipated locations. REMOVAL OF SANITARY SEWER LESS THAN OR EQUAL TO 36 IN. Bid item includes the removal of existing PVC sanitary sewer nearby SMH-102 as shown in the D-Sheets. Coordination with utility owners and relocation of existing utilities found in and around the existing sanitary pipe is considered incidental to this bid item. SUBDRAIN, PERFORATED PLASTIC PIPE, 4 IN. Bid quantity for subdrain replacement in the PCC full -depth patch area where disturbed by the sanitary sewer construction. Connections to existing subdrain are considered incidental to this bid item. REMOVE AND REINSTALL RIGID PIPE CULVERT LESS THAN OR EQUAL TO 36 IN. Bid quantity for removal and reinstallation of culvert pipe length removed off of Winn Street for the sanitary sewer construction. Pipe culverts shall be RCP Class III with backfill class F-2. Pipe culverts shall be restored to existing elevations with existing connections to structures if disturbed. Payment for this item shall also include pipe connections as specified in Iowa DOT Standard Road Plan DR-121 and furnishing, placing, and compacting backfill material. All materials, labor, and equipment for dewatering related to this item is considered incidental to this bid item. See Iowa DOT Standard Specifications Section 2416 for method of measurement and basis of payment. See D-Sheets for locations and details. REMOVE AND REINSTALL CONCRETE PIPE APRONS LESS THAN OR EQUAL TO 36 IN. Bid quantity for removal and reinstallation of culvert aprons removed off of Winn Street for the sanitary sewer construction. Pipe aprons shall be restored to existing elevations. See Iowa DOT Standard Specifications Section 2416 for method of measurement and basis of payment. A11 materials, labor, and equipment for dewatering related to this item is considered incidental to this bid item. See D-Sheets and SUDAS detail 4030.222 for locations and details. MANHOLE, 6010.301, 48 IN. See D-Sheets for locations and details. _See _SUDAS Figure 6010.301. Castings shall be stamped City of Waterloo castings shown in the B-Sheets. Payment for bid item includes all labor, equipment and materials for existing pipe connections. MANHOLE, 6010.303, 48 IN. Bid item for 5MH-106. See D-Sheets for locations and details. See SUDAS Figure 6010.303. Castings shall be stamped City of Waterloo castings shown in the B-Sheets. Payment for bid item includes all labor, equipment and materials for existing pipe connections. MANHOLE ADJUSTMENT, MAJOR Refer to 0-Sheets for location and details. See Tabulation 104-10. Castings shall he stamped City of Waterloo castings shown in the B-Sheets. Bid item shall include external chimney seals, steps, and polyethelene adjustment rings as required for the manhole adjustment. Extension and/or adjustment of the outlet apron nearby as needed for grading is considered incidental to this item. 14 6010-108-G-1 CONNECTION TO EXISTING MANHOLE Bid quantity includes all materials, labor, and equipment for the connection of SP-101 to the existing manhole shown in the NSA -Sheets and plugging of the existing stub -out. See 0-Sheets for locations and details. 15 7040-108-A FULL DEPTH PATCHES, PCC, 7 IN. Bid item shall include the removal of the top 7 in. of the special backfill subbase used for staging. Refer to the B-Sheets, 0-Sheets and Tabulation 102-6C for locations and details. See the 1-Sheets for details regarding the staging of the full -depth patching. Refer to SUDAS Section 7040. FILE N0. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO couNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER C.1 5:50:19 PM 8/19/2025 ethan.vansickle Z:\Waterloo-USWATI\DCS\ Projects \TRW\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\C.01WinnSt.dgn Page 134 of 730 160-4A 10-29-02 ESTIMATE REFERENCE INFORMATION 111-25 10-18-11 Item No. Item Code Description 16 8030-108-A TEMPORARY TRAFFIC CONTROL 17 8940-999-B 18 90107108-13 See the ]-Sheets for the Traffic Control Plan and for further locations and details. See SUDAS Section 8030. SAFETY CLOSURE See 3-Sheets and Tabulation 108-13A for locations and details. See Iowa DDT Standard specifications Section 2528 for method of measurement and basis of payment. HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 1 Bid quantity is for the seeding areas along Winn Street and Veridian parking lot. See RR -Sheets for locations and details. Refer to SUDAS Section 9010. Bid item to include any maintenance, including mowing, during the care period. 19 9010-188-B HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, TYPE 4 Bid quantity is for temporary seeding throughout the project for temporary erosion control. Refer to SUDAS Section 901e. Bid item to include any maintenance, including mowing, during the care period. 20 9010-108-8 HYDRAULIC SEEDING, SEEDING, FERTILIZING, AND MULCHING, WETLAND Bid quantity is for the seeding areas in the ditch adjacent to U.S. 20. See the RR -Sheets for locations and details. Refer to SUDAS Section 9010. Did item to include any maintenance during the care period. 21 9010-108-❑ WATERING Bid quantity includes watering for all seeding bid items. Refer to SUDAS Section 9010. 22-23 9040-108-F-1 ----- 9040-108-F-2 24 9040-108-3 25-26 9040-108-T-1 9040-168-T-2 27 9060-108-❑ WATTLE, 12 IN. WATTLE, REMOVAL Refer to RR -Sheets and Tabulation 100-19 for locations and details. See SUDAS Section 9040 and SUDAS Figure 9040.105. RIP RAP, CLASS E REVETMENT FOR PIPE OUTLET Refer to the RR -Sheets and Tabulation 100-23 for locations and details. Material shall comply -with Iowa DDT Section 4130. See SUDAS Section 9040 and SUDAS Figures 9940.119 and 9040.111 INLET PROTECTION DEVICE, OPEN -THROAT INTAKE INLET PROTECTION DEVICE, MAINTENANCE See RR -Sheets and Tabulation 100-36 for locations and details. See Iowa DOT Standard Road Plan EC-602. REMOVAL AND REINSTALLATION OF EXISTING FENCE, CHAIN LINK, 72 IN. See Tabulations 100-7, 100-8, and the D-Sheets for locations and details. Contractor shall coordinate with the Project Engineer on the location of the removal and reinstallation of 72" fence as required for project construction. See SUDAS Section 9060. Fence that is required to be removed for project construction is to be temporarily reinstalled daily at the end of a day's work. 28 11,020-108-A MOBILIZATION See SUDAS Section 11,020. 29 11,850-108-A CONCRETE WASHOUT See SUDAS Section 11,050. INDEX OF TABULATIONS Tabulation Tabulation Title Sheet No. 100-1.A 100-1D 100-4A 100-7 100-8 100-19 100-23 100-36 101-16 101-17 102-6C 103-10 104-5S 104-10 105-4 10S-13A 108-23A 108-26A 110-12 111-25 ESTIMATED PROJECT QUANTITIES (1 DIVISION PROJECT) PROJECT ❑ESCRIPTION ESTIMATE REFERENCE INFORMATION FENCING REMOVAL OF FENCE PERIMETER, SLOPE AND DITCH CHECK SEDIMENT CONTROL DEVICES ROCK EROSION CONTROL OPEN -THROAT CURB INTAKE SEDIMENT FILTER ALIGNMENT COORDINATES _ SPIRAL OR CIRCULAR CURVE DATA FULL -DEPTH PATCHES TOPSOIL STRIPPING AND PLACEMENT SANITARY SEWER ADJUSTMENT OF FIXTURES STANDARD ROAD PLANS SAFETY CLOSURES TRAFFIC CONTROL PLAN STAGING NOTES POLLUTION PREVENTION PLAN INDEX OF TABULATIONS C.1 C.1 C.1 - C.2 C.3 C.3 RC.2 RC.2 RC.2 6.2 G.2 C.3 C.3 C.2 C.3 C.1 C.3 ].2 J.2 RC.1 - RC.2 C.2 104-55 Modified C Diameter or equivalent diameter SANITARY SEWER * Bid Item ** For SW-545 MANHOLES PIPES No. Location Station and Offset *Type or Standard Road Plan Form Grade Bottom Well Extension Length** Notes _ Line Number Intake) Utility Access No. Class D, O 1 Pipe Size *Bid Length Slope % Connected Pipe Joint (DR-121) Flow Lines Pipe Profile Sheet No. Notes Inlet Elevation Outlet Elevation Other Elevation Elev. Elev. FT From I To IN FT TYDe SMH-101 5MH 102 SMH-103 5MH 104 5MH 105 12+43.71 6010.301 (48") 14+08.72 6010.361 (48") 913.02 912.21 910.89 912.52 913.20 913.81 Total: 5.08 907.93 905.89 905.10 904.30 904.09 902.31 5P-101 SP-102 5P-103 5P-104 SP-105 _ 0.40. 904.59 D.3 0.3-D.4 _5MH-106 0.40J i 902.91 SUDAS 6010.301 - 48" Total: PVC DTP SUDAS 6010.303 - 48" 1.00 - 15 998.0 14 133.0 I FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO couNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER C,2 5:50:28 PM 8/19/2025 ethan.vansickleZ:\Waterloo-USWATl\DCS\Projects\TRN\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\C.OlWinnSt.dgn Page 135 of 730 102-6C Modified FULL -DEPTH PATCHES Refer to SUDAS Figure 7040.102 Location Dimension PCC Patches HMA Patches Composite HMA Subbase patches Subbase Patch w/ 'EF' Joint Patch Subdrain 'CD' Joints 'CT' Joints 'EF' Taints Anchor Lugs Removal Remarks Count Station Reference Location Lane Length Width Patch Thickness With Dowels Without Dowels C R C Ramp with Dowels L, R, or B FT FT IN SY SY SY SY SY TON SY SY FT No. No. No. No. 31.0 7.0 113.3 Varies 7.0 116.4 1 5P-103 LP Both 33.0 113.3 65 2 4" Special Backfill Subbase 1 -106 Both 30.0 I 116.4 35 2 4" Special Backfill Subbase I I I Totals 229.7 229.7 100 4 I I * Bid Item FENCING Refer to SUDAS Section 9060. 100-7 10-16-12 Location From To Station Station Offset Side Chain Link Deer Field Fence Length* Type LF Gate No.* EACH Type Fence Length* LF Brace Panels* Gate No.* EACH EACH Type Fence Length* LF Brace Panels* Gate Channel Crossing EACH No.* EACH Type Length* LF Type Remarks 9+70.00 10' 12+60.00 10' RT 290.0 72 IN. Remove and Reinstall Fence as needed for grading/construction. 100-08 04-17-18 REMOVAL OF FENCE Removal of Field Fence is incidental to Clearing and Grubbing. Location From To Station I Offset Station j Offset Type Length LF Remarks 9+70.00 10' RT 12+60.00 10' RT Chain Link 290.0 Remove and Reinstall Fence as needed for grading and construction. 104-10 08-01-08 ADJUSTMENT OF FIXTURES No. Location Station Type of Fixture Adjustment 1 12+55 Storm Manhole Adjust Rim Elevation to New Grade Existing Elevation: 909.91' Proposed Elevation: 914.73' 108-13A 08-01-08 SAFETY CLOSURES Refer to SUDAS Section 8030. Station Winn St Closure Type Road Qty. 'Hazard Qty. Remarks See ] Sheets for pprox. locations. 103-10 04-18-17 TOPSOIL STRIPPING AND PLACEMENT Location Road Identification Dir. of Traffic Begin Station End Station Topsoil Stripping Thickness Topsoil Placement Thickness IN IN Remarks Sanitary Regrading Site 12.0 8.0 FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO couNTr PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER C,3 5:50:36 PM 8/19/2025 ethan.vansickle Z:\Waterloo-USWAT1\DCS\Projects\TRN\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\C.OlWinnSt.dgn Page 136 of 730 SURVEY SYMBOLS UTILITY CONTACTS PLAN VIEW COLOR LEGEND OF PLAN AND PROFILE SHEETS LINEWORK Design Color No. 0 Interstate Highway Symbol Septic Tank U.S. Highway Symbol ( C' Cistern OIowa Highway Symbol LP L.P. Gas Tank (No Footing) CBE Companies Contact: Jim Carroll 319-231-8237 jim.carroll@cbecompanies.com Green (2) Existing Topographic Features and Labels Blue (1) Proposed Alignment, Stationing, Tic Marks, and Alignment Annotation Magenta (5) Existing Utilities Cedar Falls Utilities SHADING Design Color No. ,-rwm --------=-- X CD C3 SB County Road Highway Symbol IDUndergroundStorage Tank Evergreen Tree 0 Latrine Deciduous Tree Satellite TV Dish Fruit Tree O WHU Water Hook Up Shrub (Bushes) ❑ RT Radio Tower Timber O TA Tower Anchor Hedge Guardrail (Beam or Cable) Contact: Garrett Ramthun 319-268-5375 garrett.ramthun@cfu.net Century Link Contact: Sadie Hull 918-547-0147 sadie.hull@lumen.com Iowa DOTTOB Fiber Contact: Dave Augspurger 515-725-4604 icnoutsideplantiowaonecall@iowa.gov Lavender (9) Temporary Pavement Shading Yellow (4) Proposed Pavement Shading Orange (6) Proposed Granular Shading Orange (70) Proposed Shoulder Granular Shading Yellow (68) Proposed Shoulder Paved Full Depth Shading Yellow (132) Proposed Shoulder Paved Partial Depth Shading Gray, Dark (112) Proposed Grade and Pave Shading "In conjunction with a paving project" Brown, Light (236) Grading Shading Orange, Light (134) Proposed Granular Entrance Shading Yellow Proposed Paved Entrance Shading — -_--. -�- Stump D GP Guard Post (one or two) \\I// Swamp ®® ® Guard Post (over two) III- Rock OutcropO FP Filler PipeContact: - Mediacom Contact: Scott Lagow 845-544-9655 clagow@mediacomcc.com MidAmerican - Electric & Gas Jordyn Weber 319-291-4728 jlweber@midamerican.com (220) Tan (8) Proposed Sidewalk Shading Blue, Light (230) Proposed Sidewalk Landing Shading Pink (11) Proposed Sidewalk Ramp Shading Green, Light (225) Existing Pavement Shading Red (3) Proposed Structure Shading o°oo Broken Concrete O GV Gas Valve Red (3) I////i Delineates Restricted Areas 0 0 0 v v v v Revetment (Rip Rap) O WV Water Valve [Ti Cemetery O SL Speed Limit Sign Metro Fibernet, LLC Contact: Lori Kemper 812-213-1050 811design@metronet.com PROFILE VIEW COLOR LEGEND OF PLAN AND PROFILE SHEETS LINEWORK Design Color No. G' Grave 0 MM Mile Marker Post `CV Cave ❑ SIGN Sign 'SH' Sink Hole ❑ TCB Traffic Signal Control Box Board Fence Unite Private Networks, LLC Contact: Joe Kilzer upngis@upnfiber.com upngis@upnfiber.com Waterloo Fiber Contact: Ian Crowther -Green 319-291-0175 Green (10) Existing Ground Line Profile Blue (1) Proposed Profile and Annotation p Magenta (5) Existing Utilities Blue, Light (230) Proposed Ditch Grades, Left Black (0) Proposed Ditch Grades, Median ❑ RRB Rail Road Signal Control Box g ian.crowther-green@waterloofiber.com Rust (14) ". Proposed Ditch Grades, Right # Chain Link or Security Fence ❑ TSB Telephone Switch Box Wire Fence Waterloo WMSD Contact: Brittney Hoyer (Ext. 3627) Reference Point RIGHT-OF-WAY LEGEND x ❑ EB Electric Box Terrace 319-291-4553 cmom@waterloo-ia.org Survey Line Station A Y Y A Proposed Right -of -Way " "�"� Earth Dam Dike Waterloo Water Works Contact: Chad Coon Section Corner A Existing Right of Way or (Existing) Y Y Y Y Y g -0 Tile Outlet 232-628-5013 Chad.Coon@waterloo-ia.org Ground Line Intercept """""""""""""""""""""""" ExistingA and Proposed Right -of -Way P g y — Edge of Water g Existing Drainage Windstream Enterprise Contact: CLEC Locate Desk 800-941-3430 wci.clec.locate@windstream.com Saw Cut Guardrail T Easement and Existing Right -of -Way O Easement (Temporary) Easement Right of Way Rail or Lot Corner Trench Drain HighTension Cable Access Control O Concrete Monument Guardrail � �I Property Line Well Sheet Pile Windmill Pavement Removal R:;:�;:;:; ►:❖ :•o:❖ 4 Clearing & Grubbing Area ® Beehive Intake IM Existing Intake le Existing Utility Access (Manhole) iFire Hydrant 0 WH Water Hydrant (Rural) PLAN AND PROFILE LEGEND AND SYMBOL INFORMATION SHEET (COVERS SHEET SERIES D) FILE NO. — ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER D.1 3:25:10 PM 8/19/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559 South Business Park \900CAD GIS\5 Lane \CADDFiles \Sheet Files \WinnSt+DetentionBasin\Legend_WinnSt.dgn Page 137 of 730 925 920 915 MH 3052 (EX) STA. 10+00.00 RIM EL: 924.04' GSIUti IUNt CONNECT SP-101 TO E EX. INV S: 910.02' SP-10 1 INV E: 910.02' EX. 14 UII' SAN" + 1 1 10-F8-0— 233 FISHER DR. VERIDIAN CREDIT UNION REMOVE AND REPLACE FENCE - AS NEEDED EXISTING GROUND EXISTING GROUND 24- 0) in N 01 00 r O et O1 CA O1 O1 O 0 o 0 O1 01 O1 SP-101 SP-101 LF 15" PVC @ 0.53% SMH-102 0 0 N 1- ROPOSED a RADING EX. USE PIPE SUPPORTS PE 18" HDPE S ORM FL = 9b5.81' 0.77' CLEARANCE SUDAS 3010.901 MH 367 (EX ADJUST/EXTEND STORM APRON ADJUST MANHOLE RIM UP TO PROP. ELEV: 914.73' EX. ELEV: 909.91' SMH-101 WINN ST STA. 12+43.71 SMH-102 RIM EL: 913.02' S-A 14+08.7: SP-101 INV W: 908.73' RIM EL: 912.21 SP-102 INV N: 908.43' SP-102 INV S: 907.58 SP-103 INV NE: 906.39 APPROX. EX. INV N: 907.5E 65 LF 15 PVC @ (L5 % APPROX. TOP OF PIPE: 90 7.52' 10 N 01 0 M N 0 O1 0A a1 O O O O O 01 01 Cn 01 m O n d 00 et N r 03 00 03 00 O O 0 0 01 01 0 O1 11+00 12+00 SP-103 - (15" PVC) rl ill O oo n 00 N 1.: O 0 0 O O1 O1 0 20 FEET 1 `EX. 12" SAN - L _ CONTRACTOR TO FIELD VATIUN Oi- EXISTING 12" PRIOR TO INSTALLATION OF PROPOSED SANITARY PIPE. 925 920 915 910 905 13+00 14+00 900 895 890 FILE NO. - 3:25:20 PM 8/19/2025 ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY ethan.vansickle Z:\Waterloo-USWATI\DCS\Projects\TRN\60701559 South Business Park\900CAD GIS\5Lane\CADDFiles\Sheet_Files\WinnSt+DetentionBasin\D.Ol_Winn_St.dgn PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER D.2 Page 138 of 730 f. � ' �4J 233 FISHER DR. \S 41 VERIDIAN CREDIT UNION 1 1 ''::.;- 0� 0z» 113.3 SY FULL-DEP H PATCH — _- �rd , 1 1 \ o I I �' \ \ p• , ` �r ALLOWED ON WINN ST BETWEEN NO TRENCH EXCAVATION SPOILS ARE • I \ NOPARK DRIVE AND FISHER DRIVE I� r 1 F04 — a ��� '- r 0 - et- r{ - — _ — S •SAN cr - - — - — _ WINN ST RQ1N — O -- .N Mg0 :Jr._ -/ WINN ST \ — S� d 0 - �— ——/ _ H — _ 5M 104 `` Aga\ SP _ --- i WINN ST ROW I — �1531 �� i I �SP104� SP�QS u 105 / - / _ - .- �����/ -PROPOSED 20' PERMANENT!-� /� - �i Spd �/ / UTILITY EASEMENT il I / C SMH-103 = r� 36'LF Q 44 LFIO �54 LF�1� �' ' i l— M . '�- .' 910. 0 24 LF OF EXISTING 12" PVC SANITARY REMOVAL, 0 ' " M' CONNECT EXISTING AT PROPOSED SMH-102. _ — — _ i TEMPORARY CONSTRUCTION — — — — 131 TOWER PARK DR. �N EASEMENT — — FARMERS STATE BANK , • diisTr�,. h-, ,-. -., ' r I REMOVAL OF EXISTING SANITARY INCLUDES RELOCATION • OF EXISTING UTILITIES FOUND IN AND AROUND EXISTING � 0 20 FEET d • SANITARY PIPE (PICTURED TO THE LEFT). CONTRACTOR � _ . 55' DRAINAGE AND UTILITY EASEMENT TO COORDINATE WITH UTILITY OWNERS PRIOR TO EX-'- REMOVE, SALVAGE, AND REINSTALL STORM PIPE, APRONS, AND RIP RAP AS NEEDED FOR SANITARY INSTALLATION �E CONSTRUCTION. 925 925 920 SMH-102 STA 14+08.72 RIM EL: 912.21' SP-102 INV S: 907.58' SP-103 INV NE: 906.39' SMH-104 STA 16+58.43 RIM EL: 912.52' SP-104 INV S: 904.80' SMH-105 STA 17+09.13 RIM EL: 913.20' SP-105 INV SW: 904.59' 920 APPROX. EX. INV N: 907.58' SMH-103 SP-105 INV NE: 904.80' SP-106 INV N: 904.59' 915 STA 14+58.21 RIM EL: 9L0.89' i SP-103 INv SW: 905.90' EXISTING GROUND 915 SP-104 INV N: 905.60' — — — — - 910 _ — — J _ — — � - - — — _ APPROX LOCATION 910 I SP-103 �r-24" RCP STORM PIPE 0 0 a EX. WATER MAIN APPROX. CLEARANCE 0.93' SP-102 905 (15" PVC) 49 LF 15"��� . 9` ..:. e:• a�':a,o;,:a,o>ia'0•:a4•i9;:o 4 - SP-106 905 (Sp1.UU%o @ 0.40% 9. ; •, c v nLef o:, ;o% :. CLASS R-4 BACKFILL SP-105 53 LF 14" DIP LF 14" DIP @ 0.40% 340 LF 15" PVC @ 0.40/o 900 CONTRACTOR TO FIELD VERIFY LEVATION OF EXISTING 12" 6' ALONG SP-104 CENTERED AT STORM CROSSING @ 0.40% CLASS R-4 BACKFILL 900 RIOR TO INSTALLATION Of PROPOSED SANITARY PIPE. RCP PIPE CULVERTS (3 - 36") ENTIRE LENGTH SP-105 CENTERED AT WATER MAIN CROSSING I 895 APPROX. MIN. CLEARANCE: 0.88' INSTALL 14" DIP UNDER STORM SEWER 895 890 M co M M N a1 in er . . . . to IA IA N O O O O o- a+ cn acn M M M MI M M M M rn N rl O a1 00 N tD . . . . . . . . I!1 IA N N 4 4 ' O O O O O O O of cn cn a+ cn rn M Mf�' M In fYY N . . . . 4 4 O O O O rn rn M enM m '•I O en 00 . . . . 4 M M O O O O cn CFI cn rn M MI' N t0 . M m O O cn a• 890 14+00 15+00 + 17+00 18+00 19+00 FILE NO. - ENGLISH DESIGN TEAM AECOM 1 CITY OF WATERLOOCOUNTY I PROJECT NUMBER CITY PROJECT #1134 I SHEET NUMBER D.3 3:25:42 PM 8/19/2025 ethan.vansickle Z:\Waterloo-USWATI\DCS\Projects\TRN\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\D.01_Winn_St.dgn Page 139 of 730 — —SAN.— — NO TRENCH EXCAVATION SPOILS ARE! ALLOWED ON WINN ST BETWEEN TOWER PARK DRIVE AND FISHER DRIVE SP-106 PROPOSED 20' PERMANENTS UTILITY EASEMENT 131 TOWER PARK DR. FARMERS STATE BANK — — bOH -TEMPORARY CONSTRUCTION EASEMENT -1 \D I ( � � I 4006JOHNATHAN ST. CEDAR VALLEY MEDICAL SPECIALIST PC SMH-I106 116.4 SY FULL -DEPTH PATCH 330 TOWER PARK DR. SKH PROPERTIES 925 SMH-106 920 925 STA 21+31.55 RIM EL: 913.81' SP-106 INV S: 902.91' - APPROX. EX INV W: 902.81' APPROX. EX INV E: 902.81' 920 915 910 905 900 EXISTING GROUND SP 106 340 LF 15" PVC @ 0.40% 895 M 10 M O 01 890 M et M O 0+ 20+00 21+700 /CONTRACTOR TO FIELD VERIFY ELEVATION OF EXISTIN SANITARY PRIOR TO INSTALLATION OF PROPOSED SANITARY PIPE AND MANHOLE. 915 910 905 900 895 22+00 890 FILE NO. — ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO cowry PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER D.4 3:25:53 PM 8/19/2025 ethan.vansickle Z:\Waterloo-USWATI\DCS\Projects\TRN\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\D.01_WinnSt.dgn Page 140 of 730 HORIZONTAL DATUM NAD83(2011) IOWA STATE PLANE, NORTH ZONE VERTICAL DATUM NAVD88 Control Point Information BM Northing Easting Elevation Description CP 10 3630945.05 5228499.06 913.78 5/8 REBAR CP 11 3630540.04 5228427.44 918.58 5/8 REBAR CP 12 3630427.34 5228281.84 923.59 5/8 REBAR CP 16 3630070.284 5229771.157 940.447 1/2" REBAR CP 18 3630268.465 5228307.382 923.188 1/2" REBAR CP 19 3630266.897 5229030.184 918.955 1/2" REBAR CP 18 CP 19 Not To Scale IFILE NO. — I ENGLISH I DESIGN TEAM AECOM CITY OF WATERLOO COUNTY I PROJECT NUMBER CITY PROJECT #1134 3:06:54 PM 6/5/2025 ethan.vansickleZ:\Waterloo-USWATI\DCS\Projects\TRN\60701559South Business Park\900CAD GIS\5Lane\CADDFiles\SheetFiles\WinnSt+DetentionBasin\G.01_Winn_CP.dgn SHEET NUMBER G,1 Page 141 of 730 COPAIa..10175 41161. .tOiASANuF.MWATyBIVINCE 11111Z11111517.1TIMIIIRMPAMI[.IMIIIii1 101-16 10-20-09 ALIGNMENT COORDINATES Point on Tangent Begin Spiral Begin Curve Simple Curve PI or Master PI of SCS End Curve End Spiral Name Location Station Coordinates Station Coordinates Station Coordinates Station Coordinates Station Coordinates Station Coordinates Y (Northing) I X (Easting) Y (Northing)I X (Easting) Y (Northing) I X (Easting) Y (Northing) I X (Easting) Y (Northing) I X (Easting) Y (Northing)I X (Easting) Prop -San -Profile 10+00.00 3630498.18 5228215.97 Prop -San -Profile 12+43.71 3630500.19 5228459.67 Prop -San -Profile 14+08.72 3630665.20 5228458.69 Prop -San -Profile 14+58.21 3630692.15 5228500.20 Prop -San -Profile 16+58.43 3630892.34 5228496.70 Prop -San -Profile 17+11.34 3630944.05 5228507.90 Prop -San -Profile 21+31.60 3631364.31 5228507.85 Veridian_Ditch_CL +00.00 3630520.66 5228236.57 Veridian_Ditch_CL +36.50 3630518.05 5228272.98 +37.39 3630517.99 5228273.86 +38.28 3630517.94 5228274.75 Veridian Ditch CL +38.28 3630517.94 5228274.75 Veridian Ditch CL +51.65 3630517.22 5228288.11 +59.99 3630516.78 5228296.43 +68.18 3630513.65 5228304.16 Veridian Ditch CL 1+40.96 3630486.37 5228371.64 101-17 04-19-11 SPIRAL OR CIRCULAR CURVE DATA Horizontal Alignment Data Name Location ASCS Spiral Data Curve Data Remarks 95 Ls Ts Es Xc Yc L.T. S.T. AC T L R E Cl Veridian Ditch CL 1.016 0.887 1.774 100 0.004 C2 Veridian Ditch CL 18.934 I 8.338 16.523 50 0.690 FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER G.2 6/10/2025 8:07:11 AM ethan.vansickle Z:\Waterloo-USWATI\DCS\Projects\TRN\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\G-Sheet_WinnSt.xlsm Page 142 of 730 APPROX. GRADING LIMITS TEMPORARY EASEMENT 233 FISHER DR VERIDIAN CREDIT UNION 131 TOWER PARK DR FARMERS STATE BANK 248.61' 233 FISHER DR VERIDIAN CREDIT UNION 7403 SqFt. TEMP. EASEMENT EXISTING EASEMENT MOB 131 TOWER PARK DR FARMERS STATE BANK 131 TOWER PARK DR FARMERS STATE BANK RESTORE CORNER IF DISTURBED WINN ST EXISTING EASEMENT 61.13' 30.29' / • WINN ST 20 FEET 0 20 FEET 0 N 345 TOWER PARK DR GREEN ACRES STORAGE LLC, , , PERMANENT EASEMENT in TEMPORARY EASEMENT 131 TOWER PARK DR FARMERS STATE BANK 8839 SqFt. PERM. EASEMENT 7906 SqFt. TEMP. EASEMENT FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER H.1 11:18:42 AM 8/15/2025 ethan.vansickleZ:\Waterloo-USWATI\DCS\Projects\TRN\60701559 South Business Park\900CAD GIS\5Lane\CADDFiles\SheetFiles\WinnSt+DetentionBasin\H.01WinnSt.dgn Page 143 of 730 i PERMANENT EASEMENT TEMPORARY EASEMENT 345 TOWER PARK DR GREEN ACRES STORAGE LLC ROW WINN ST 131 TOWER PARK DR FARMERS STATE BANK 8839 SqFt. PERM. EASEMENT 7906 SqFt. TEMP. EASEMENT as )IUVd 2:13M01 4006JOHNATHAN ST CEDAR VALLEY MEDICAL SPECIALIST PC RESTORE CORNER IF DISTURBED 330 TOWER PARK DR SKH PROPERTIES LLC 0 20 FEET 4 1 FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO couNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER H.2 11:18:56 AM 8/15/2025 ethan.vansickleZ:\Waterloo-USWATI\DCS\ Projects \TRN\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\H.01WinnSt.dgn Page 144 of 730 CROSS SECTION VIEW COLOR LEGEND OF TRAFFIC CONTROL AND STAGING SHEETS SHADING Design Color No. Green, Light Gray, Light Gray, Med Blue, Light Lavender Brown, Med (225) Existing Pavement Shading (48) Previously Constructed Pavement Shading (80) Previously Constructed Granular Surface Shading (230) Proposed Pavement Shading (9) Temporary Pavement Shading (237) Future Proposed Pavement Shading CROSS SECTION VIEW PATTERN AND SYMBOL LEGEND OF TRAFFIC CONTROL AND STAGING SHEETS Pavement Removal I Proposed Granular Shoulder Proposed Granular Subbase Io Qb01 Temporary Shoulder Proposed Special Backfill Existing Shoulder Strengthening n Temporary Barrier Rail Permanent Barrier Rail Channelizing Device i PLAN VIEW COLOR LEGEND OF TRAFFIC CONTROL AND STAGING SHEETS LINEWORK Design Color No. Green Magenta Blue Yellow Off White Violet Flush Orange (2) Existing Topographic Features and Labels (5) Pavement Marking Call Outs (1) Proposed Alignment, Stationing, Tic Marks, and Alignment Annotation (4) Pavement Markings, Yellow (254) I I Pavement Markings, White (15) Temporary barrier rail, Unpinned (228) I I Temporary barrier rail, Pinned SHADING Design Color No. Green, Light Gray, Light Gray, Med Gray, Med Blue, Light Lavender Brown, Light Pink, Dark Red Black w/Gray, Light Fill (225) Existing Pavement Shading (48) Previously Constructed Pavement Shading (80) Proposed Granular Surface Shading (80) Previously Constructed Granular Surface Shading (230) Proposed Pavement Shading (9) Temporary Pavement Shading (236) Proposed Grading Limits Shading (13) Proposed MSE or CIP Wall Shading (3) Proposed Bridge Shading and Sign Trusses (0 48)Previously Constructed Structure • X o ® • o PLAN VIEW PATTERN AND SYMBOL LEGEND OF TRAFFIC CONTROL AND STAGING SHEETS Channelizing Device Crash Cushion (Temp or Perm) Drum O > Traffic Signal Temporary Lane Separator Flagger Tubular Marker O 0 ® Temporary Floodlighting Channelizer Marker F Traffic Sign Concrete Barrier Marker k Type III Barricade Delineator Type A Warning Light Temporary Barrier Rail 4— Direction of Traffic K\N Pavement Removal Safety Closure Sand Barrel Layout Lane Identification :::::.•••o NOTE: Device spacing according to Standard Road Plans unless specifically dimensioned. TRAFFIC CONTROL AND STAGING LEGEND AND SYMBOL INFORMATION SHEET (COVERS SHEET SERIES J) FILE NO. — ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER J.1 3:34:16 PM 8/19/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559SouthBusinessPark\90OCADGIS\5Lane\CADDFiles\SheetFiles\WinnSt+DetentionBasin\Legend_WinnSt.dgn Page 145 of 730 108-23A 08-01-08 TRAFFIC CONTROL PLAN Sewer Improvements: While sewer improvements are under construction, work may require road and/or lane closures of Winn St from Fisher Dr to the parking lat entrance to the east, and Tower Park Dr from Winn St to 3ohnathan 5t. For lane closure details, see SUDAS Figure 8030.104. For road closure details, see SUDAS Figure 8030.116. All material, equipment and labor for this closure shall be included in the Traffic Control bid item. 108-26A 08-01-08 STAGING NOTES Sewer Improvements: Stage 1: Install road closure on Winn St and Tower Park Dr per SUDAS Figure 8030.116 as needed. Perform sewer improvements while road closure is in place. Place temporary full -depth subbase patch in removed areas for reopening to traffic until permanent PCC patch can be done if Stage 2 is not completed promptly after sanitary construction and reopen Winn St and Tower Park Dr to normal traffic. Maintenance of the driving aggregate surface while open to traffic is incidental to the Subbase, Special Backfill, 11 in. item. Stage 2: Install road closure on Winn St and Tower Park Dr per SUDAS Figure 8030.116 if not occurring immediately after Stage 1. Remove temporary subbase patch (top 7") and place full depth PCC patch. Remove lane closure and reopen Winn St and Tower Park Dr to normal traffic. Contractor to coordinate road closures and other work with construction on San Marnan Drive. Tower Park Drive will not be allowed to be closed during San Marnan Drive construction. Lane closures utilizing SODAS Figure 8030.104 may be utilized for seeding and other minor work. All other work adjacent to the roadway should utilize SUDAS Figure 8030.102, FILE NO. — ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER J.2 3:34:18 PM 8/19/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559SouthBusinessPark\90OCADGIS\5Lane\CADDFiles\SheetFiles\WinnSt+DetentionBasin\J.01WinnSt.dgn Page 146 of 730 TOWER PARK DR ROAD CLOSED TO THRU TRAFFIC lin L FILE NO. — ENGLISH DESIGN TEAM AECOM ROAD CLOSED FISHER DR ROAD CLOSED WINN ST CITY OF WATERLOO COUNTY 3:34:25 PM 8/19/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559_South_BusinessPark\900CADGIS\5_Lane\CADDFiles\SheetFiles\WinnSt+DetentionBasin\J.02WinnSt.dgn ROAD CLOSED AHEAD ROAD CLOSED PROJECT NUMBER CITY PROJECT #1134 Winn Street & Tower Park Dr Traffic Control SHEET NUMBER J.3 Page 147 of 730 110-12 10-20-20 110-12 10-20-20 POLLUTION PREVENTION PLAN This project is regulated by the requirements of the Iowa Department of Natural Resources (DNR) National Pollutant Discharge Elimination System (NPDES) General Permit No. 2 OR an Iowa Department of Natural Resources (DNR) National Pollutant Discharge Elimination System (NPDES) individual storm water permit. The Contractor shall carry out the terms and conditions of this permit and the Pollution Prevention Plan (PPP). This Base PPP includes information on Roles and Responsibilities, Project Site Description, Controls, Maintenance Procedures, Inspection Requirements, Non -Storm Water Controls, Potential Sources of Off Right -of -Way Pollution, and Definitions. This plan references other documents rather than repeating the information contained in the documents. A copy of this Base Pollution Prevention Plan, amended as needed during construction, will be readily available for review. All contractors shall conduct their operations in a manner that controls pollutants, minimizes erosion, and prevents sediments from entering waters of the state and leaving the highway right-of-way. The Contractor shall be responsible for compliance and implementation of the PPP for their entire contract. This responsibility shall be further shared with subcontractors whose work is a source of potential pollution as defined in this PPP. I. ROLES AND RESPONSIBILITES A. Designer: 1. Prepares Base PPP included in the project plan. 2. Prepares Notice of Intent (NOI) submitted to Iowa DNR. 3. Is signature authority on the Base PPP. If consultant designed, signature from Contracting Authority is also required. B. Contractor: 1. Signs a co-permittee certification statement adhering to the requirements of the NPDES permit and this PPP. All co-permittees are legally required under the Clean Water Act and the Iowa Administrative Code to ensure compliance with the terms and conditions of this PPP. 2. Designates a Water Pollution Control Manager (WPCM), who has the duties and responsibilities as defined in Section 2602 of the Standard Specifications. 3. Submits an Erosion Control Implementation Plan (ECIP) and ECIP updates according to Section 2602 of the Standard Specifications. 4. Installs and maintains appropriate controls. This work may be subcontracted as documented through Subcontractor Request Forms (Form 830231). 5. Supervises and implements good housekeeping practices according to Paragraph III, C, 2. 6. Conducts joint required inspections of the site with inspection staff. When Contractor is not mobilized on site, Contractor may delegate this responsibility to a trained or certified subcontractor. Contracting Authority also may waive joint inspection requirement during winter shutdown. In both circumstances, WPCM (or trained or certified delegate from the Contractor) is still responsible to review and sign inspection reports. 7. Complies with training and certification requirements of Section 2602 of the Standard Specifications. 8. Submits amended PPP site map according to Section 2602 of the Standard Specifications. C. Subcontractors: 1. Sign a co-permittee certification statement adhering to the requirements of the NPDES permit and this PPP if: responsible for sediment or erosion controls; involved in land disturbing activities; or perorming work that is a source of potential pollution as defined in this PPP. Subcontracted work items are identified in Subcontractor Request Forms (Form 830231). All co-permittees are legally required under the Clean Water Act and the Iowa Administrative Code to ensure compliance with the terms and conditions of this PPP. 2. Implement good housekeeping practices according to Paragraph III, C, 2. D. RCE/Project Engineer: 1. Is Project Storm Water Manager. 2. On projects where DOT is the Contracting Authority, is current with erosion control training or certification. 3. Takes actions necessary to ensure compliance with storm water requirements including, where appropriate, issuing stop work orders, and directing additional inspections at construction project sites that are experiencing problems with achieving permit compliance. 4. Orders the taking of measures to cease, correct, prevent, or minimize the consequences of non-compliance with the storm water requirements of the Applicable Permit. 5. Supervises all work necessary to meet storm water requirements at the Project, including work performed by contractors and subcontractors. 6. Requires employees, contractors, and subcontractors to take appropriate responsive action to comply with storm water requirements, including requiring any such person to cease or correct a violation of storm water requirements, and to order or recommend such other actions as necessary to meet storm water requirements. 7. Is familiar with the Project PPP and storm water site map. 8. On projects where DOT is Contracting Authority, is responsible for periodically monitoring inspection reports to determine whether deficiencies identified in inspection reports were adequately and timely addressed, and if not, has the authority and responsibility to direct immediate actions to correct the deficiencies. 9. Is the point of contact for the Project for regulatory officials, Inspector, contractors, and subcontractors regarding storm water requirements. 10. Is signature authority on Notice of Discontinuation. 11. Maintains an up-to-date record of contractors, subcontractors, and subcontracted work items through Subcontractor Request Forms (Form 830231). 12. Makes information to determine permit compliance available to the DNR upon their request. E. Inspector: 1. Updates PPP through fieldbook entries and storm water site inspection reports if there is a change in design, construction, operation, or maintenance which has a significant effect on the discharge of pollutants from the project. 2. Makes information to determine permit compliance available to the DNR upon their request. 3. Conducts joint required inspections of the site with the contractor/subcontractor. 4. Completes an inspection report after each inspection. 5. Is signature authority on storm water inspection reports. II. PROJECT SITE DESCRIPTION A. B. C. D. E. This Pollution Prevention Plan (PPP) is for the construction of the extension of the Winn Street Sanitary Sewer. This PPP covers approximately 1.22 acres with an estimated 1.22 acres being disturbed. The portion of the PPP covered by this contract has 1.22 acres disturbed. The PPP is located in an area of 2 soil associations (Kenyon -Clyde -Floyd & Dinsdale-Klinger). The estimated weighted average runoff coefficient number for this PPP after completion will be 0.23. Storm Water Site Map is located in the R sheets. Proposed slopes are shown in cross sections, details, or standard road plans. Supplemental information is located in the Tabulations in the C or CE sheets. The base storm water site map is amended by contract modifications and progress payments (fieldbook entries) of completed erosion control work. Also, due to project phasing, erosion and sediment controls shown on project plans may not be installed until needed, based on site conditions. For example, silt fence ditch checks will typically not be installed until the ditch has been installed. Installed locations may also be modified from tabulation locations by field staff. Installed locations will be POLLUTION PREVENTION PLAN documented by fieldbook entries and amended PPP site map. F. Runoff from this work will flow into Dry Run Creek. III. CONTROLS A. The Contractor's ECIP specified in Article 2602.03 of the Standard Specifications for accomplishment of storm water controls should clearly describe the intended sequence of major activities, and for each activity define the control measure and the timing during the construction process that the measure will be implemented. B. Preserve vegetation in areas not needed for construction. C. Sections 2601 and 2602 of the Standard Specifications define requirements to implement erosion and sediment control measures. Actual quantities used and installed locations may vary from the Base PPP and amendment of the plan will be documented via fieldbook entries, amended PPP site map, or by contract modification. Additional erosion and sediment control items may be required as determined by the inspector and/or contractor during storm water site inspections. If the work involved is not applicable to any contract items, the work will be paid for according to Article 1109.03 paragraph B of the Standard Specifications. 1. EROSION AND SEDIMENT CONTROLS a. Stabilization Practices 1) Site plans will ensure that existing vegetation or natural buffers are preserved where attainable and disturbed portions of the site will be stabilized. 2) Initialize stabilization of disturbed areas immediately after clearing, grading, excavating, or other earth disturbing activities have: a) Permanently ceased on any portion of the site, or b) Temporarily ceased on any portion of the site and will not resume for a period exceeding 14 calendar days. 3) Staged permanent and/or temporary stabilizing seeding and mulching shall be completed as the disturbed areas are completed. Incomplete areas shall be stabilized according to paragraph III, C, 1, a, 2, b above. 4) Permanent and Temporary Stabilization practices to be used for this project are located in the storm water site map, Estimated Project Quantities (100-0A, 100-1A, or 100-1C), and Estimate Reference Information (100-4A) located in the C or R sheets. Typical drawings detailing construction of the practices to be used an this project are referenced in the Standard Road Plans Tabulation (105-4) in the C or R sheets. 5) Preservation of existing vegetation within right-of-way or easements will act as vegetative buffer strips. 6) Preservation of topsoil: Bid items to be used for this project are located in the Estimated Project Quantities (100-0A, 100-1A, or 100-1C) and Estimate Reference Information (100-4A) located in the C or R sheets. Additional information may be found in the Tabulations in the C or T Tabulation sheets, or is referenced in Section 2105 of the Standard Specifications. b. Structural Practices 1) Structural practices will be implemented to divert flows from exposed soils and detain or otherwise limit runoff and the discharge of pollutants from exposed areas of the site. Additionally, structural practices may include: silt basins that provide 3600 cubic feet of storage per acre drained or equivalent sediment controls, outlet structures that withdraw water from surface when discharging basins, and controls to direct storm water to vegetated areas. 2) Structural practices to be used for this project are located in the storm water site map, Estimated Project Quantities (100-0A, 100-1A, or 100-1C), and Estimate Reference Information (100-4A) located in the C or R sheets, as well as all other item specific Tabulations. Typical drawings detailing construction of the devices to be used on this project can be found on the B or R sheets or are referenced in the Standard Road Plans Tabulation (105-4) located in the C or R sheets. c. Storm Water Management Measures shall be installed during the construction process to control pollutants in storm water discharges that will occur after construction operations have been completed. This may include velocity dissipation devices at discharge locations and along length of outfall channel as necessary to provide a non -erosion velocity flow from structure to water course. If included with this project, these items are located in the storm water site map and Estimated Project Quantities (100-0A, 100-1A, or 100-1C) and Estimate Reference Information (100-4A) located in the C or R sheets, as well as all other item specific Tabulations. Typical drawings detailing construction of the practices to be used on this project are referenced in the Standard Road Plans Tabulation. The installation of these devices may be subject to Section 404 of the Clean Water Act. 2. OTHER CONTROLS Contractor disposal of unused construction materials and construction material wastes shall comply with applicable state and local waste disposal, sanitary sewer, or septic system regulations. In the event of a conflict with other governmental laws, rules and regulations, the more restrictive laws, rules or regulations shall apply. a. Vehicle Entrances and Exits - Construct and maintain entrances and exits to prevent tracking of sediments onto roadways. b. Material Delivery, Storage and Use - Implement practices to prevent discharge of construction materials during delivery, storage, and use. c. Stockpile Management - Install controls to reduce or eliminate pollution of storm water from stockpiles of soil and paving. d. Waste Disposal - Do not discharge any materials, including building materials, into waters of the state, except as authorized by a Section 404 permit. e. Spill Prevention and Control - Implement chemical spill and leak prevention and response procedures to contain and clean up spills and prevent material discharges to the storm drain system and waters of the state. f. Concrete Residuals and Washout Wastes - Waste shall not be discharged to a surface water and is not allowed to adversely affect a water of the state. Designate temporary concrete washout facilities for rinsing out concrete trucks. Provide directions to truck drivers where designated washout facilities are located. Designated washout areas should be located at least 50 feet away from storm drains, streams or other water bodies. Care should be taken to ensure these facilities do not overflow during storm events. g. Concrete Grooving/Grinding Slurry - Do not discharge slurry to a waterbody or storm drain. Slurry may be applied on foreslopes or removed from the project. h. Vehicle and Equipment Storage and Maintenance Areas - Perform on site fueling and maintenance in accordance with all environment laws such as proper storage of onsite fuels and proper disposal of used engine oil or other fluids on site. Employ washing practices that prevent contamination of surface and ground water from wash water. Wash waters must be treated in a sediment basin or alternative control that provides equivalent or better treatment prior to discharge. i. Litter Management - Ensure employees properly dispose of litter. Minimize exposure of trash if exposure to precipitation or storm water would result in a discharge of pollutants. j. Dewatering - Properly treat water to remove suspended sediment before it re-enters a waterbody or discharges off -site. Measures are also to be taken to prevent scour erosion at dewatering discharge point. 3. APPROVED STATE OR LOCAL PLANS During the course of this construction, it is possible that situations will arise where unknown materials will be encountered. When such situations are encountered, they will be handled according to all federal, state, and local regulations in effect at the time. FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO couNTr PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER RC,1 3:54:39 PM 8/18/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559_South_BusinessPark\900CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\C.01_WinnSt.dgn Page 148 of 730 110-12 10-20-20 POLLUTION PREVENTION PLAN IV. MAINTENANCE PROCEDURES The Contractor is required to maintain all temporary erosion and sediment control measures in proper working order, including cleaning, repairing, or replacing them throughout the contract period. This shall begin when the features have lost 50% of their capacity. V. INSPECTION REQUIREMENTS A. Inspections shall be made jointly by the Contractor and the Contracting Authority's inspector at least once every seven calendar days. Storm water site inspections will include: 1. Date of the inspection. 2. Summary of the scope of the inspection. 3. Name and qualifications of the personnel making the inspection. 5. Review of erosion and sediment control measures within disturbed areas for the effectiveness in preventing impacts to receiving waters. 6. Major observations related to the implementation of the PPP. 7. Identification of corrective actions required to maintain or modify erosion and sediment control measures. B. Include storm water site inspection reports in the Amended PPP. Incorporate any additional erosion and sediment control measures determined as a result of the inspection. Immediately begin corrective actions on all deficiencies found within 3 calendar days of the inspection and complete within 7 calendar days following the inspection. If it is determined that making the corrections less than 72 hours after the inspection is impracticable, it should be documented why it is impracticable and indicate an estimated date by which the corrections will be made. VI. NON -STORM WATER DISCHARGES This includes subsurface drains (i.e. longitudinal and standard subdrains) and slope drains. The velocity of the discharge from these features may be controlled by the use of headwalls or blocks, Class A stone, erosion stone or other appropriate materials. This also includes uncontaminated groundwater from dewatering operations, which will be controlled as discussed in Section III of the PPP. VII. POTENTIAL SOURCES OF OFF RIGHT-OF-WAY (ROW) POLLUTION Silts, sediment, and other forms of pollution may be transported onto highway right-of-way (ROW) as a result of a storm event. Potential sources of pollution located outside highway ROW are beyond the control of this PPP. Pollution within highway ROW will be conveyed and controlled per this PPP. VIII. DEFINITIONS A. Base PPP - Initial Pollution Prevention Plan. B. Amended PPP - Base PPP amended during construction. May include Plan Revisions or Contract Modifications for new items, storm water site inspection reports, fieldbook entries made by the inspector, amended PPP site map by the Contractor, ECIP, NOI, co-permittee certifications, and Subcontractor Request Forms. Items amending the PPP are stored electronically and are readily available upon request. C. Fieldbook Entries - This contains the inspector's daily diary and bid item postings. D. Controls - Methods, practices, or measures to minimize or prevent erosion, control sedimentation, control storm water, or minimize contaminants from other types of waste or materials. Also called Best Management Practices (BMPs). E. Signature Authority - Representative authorized to sign various storm water documents. CERTIFICATION STATEMENT I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. Signature Printed or Typed Name Signature 100-19 10-19-21 PERIMETER, SLOPE AND DITCH CHECK SEDIMENT CONTROL DEVICES Refer to SUDAS Figure 9040.105. Location Perimeter and Slope Ditch Check Remarks Begin Station End Station Side Length of Installation Length of Installation 9 inch Dia 12 inch Dia 20 inch Dia 12 inch Dia 20 inch Dia LF LF LF LF LF 9+67.00 14+16.60 LT 475 Winn St 9+67.00 13+97.50 RT 500 _ Winn St 14+49.30 20+97.30 LT 640 Winn St 14+38.00 21+08.70 RT 800 Winn St Add. 25% 610 Undistributed Total: 3025 100-36 10-16-18 OPEN -THROAT CURB INTAKE SEDIMENT FILTER Refer to Iowa DOT SRP EC-602 Location Station Side Install Maint. Removal Remarks LF EACH EACH 15+22.16 LT 5.0 1 1 Winn St 15+22.32 LT 5.0 1 1 Winn St 18+20.82 LT 10.0 1 1 Winn St 18+22.81 LT 10.0 1 1 Winn St 21+09.18 RT 5.0 1 1 Tower Park Dr 21+38.81 RT 5.0 1 1 Tower Park Dr Totals: 40.0 6 6 100-23 04-17-18 ROCK EROSION CONTROL Refer to SUDAS Section 9040. Location L CD Rock Erosion Control (REC) Material Quantities *Bid Item) Remarks Road Identification Begin Station End Station Side Type 1 Type 2 Type 3 Type 4 Type 5 Eng. Fabric Class E Revetment * Erosion Stone * Rock Ditch Check Rock Ditch Rock Flume Rock Splash Basin Rock Slope P Protection Lt./Rt. FT FT SY TON TON Winn St Sanitary 15+25.50 Rt 10 8 X 13.3 8.4 24" RCP Outlet Winn St Sanitary 16+50.00 Rt 12 27 X 51.4 30.0 3-36" RCP Outlets Totals 64.7 38.4 FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO couNTy PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER RC,2 3:54:41 PM 8/18/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559_South_BusinessPark\900CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\C.01_WinnSt.dgn Page 149 of 730 LINE STYLE LEGEND OF LANDSCAPE SHEETS LINESTYLE Design Element Living Snow Fence Single Row Living Snow Fence Double Row Mechanical Edge CELL LEGEND OF LANDSCAPE SHEETS CELL Design Element Clearing 0 Proposed Shrub Proposed Understory Tree Proposed Conifer Tree Proposed Overstory Tree Plant Diameter 6 FT 12 FT 18 FT 30 FT PATTERN LEGEND OF LANDSCAPE SHEETS Brush Clearing Clearing & Grubbing Spray Area LINE STYLE LEGEND OF EROSION CONTROL SHEETS LINESTYLE 9' 12 NJ. •2o ■,o 20 Design Element Silt Fence Perimeter and Slope Sediment Control Device (9") Perimeter and Slope Sediment Control Device (12") Perimeter and Slope Sediment Control Device (20") • Open -Throat Curb Intake Sediment Filter Concentrated Flow Rock Check and Rock Check Dam Sheet Flow C) 0 op o ap o 0 60 0 60 0 < 111111111 CELL LEGEND OF EROSION CONTROL SHEETS CELL • ■ Design Element Temporary Sediment Control basin Erosion Control for Circular Intake or Manhole Well Erosion Control for Rectangular Intake or Manhole Well Grate Intake Sediment Filter Bag I Silt Basin Silt Fence Tail Stormwater Drainage Basin Discharge Point PLAN VIEW COLOR LEGEND OF EROSION CONTROL SHEETS LINEWORK Design Color No. Green Blue Magenta Black Blaze Orange (2) Existing Topographic Features and Labels (1) Proposed Alignment, Stationing, Tic Marks, and Alignment Annotation (5) Existing Utilities (0) Permanent Erosion Control Features (222) Temporary Erosion Control Features SHADING Design Color No. Transparency Citron Light Brown Grass Green Red Gold (234) Mulching, All Types 50% (238) Special Ditch Control, Wood Excelsior Mat 0% (233) 8FT Mow Strip 50% (3) �/'T Delineates Restricted Areas 0% (12) Temporary RECP, Type 2.B 50% /u R N / T WL SOD PATTERN LEGEND OF EROSION CONTROL SHEETS Seeding and Fertilizing (General) Seeding and Fertilizing (Type 1) Seeding and Fertilizing (Type 3) Native Grass & Wildflower Seeding Salt Tolerant Seeding (Type 6) Wetland Grass Seeding Sodding �os0az 5s5s Os OO 0 s TM OTI Turf Reinforcement Mat Type 1 Turf Reinforcement Mat Type 2 Turf Reinforcement Mat Type 3 Turf Reinforcement Mat Type 4 Slope Protection, Wood Excelsior Mat 0 - ( Transition Mat �000� Revetment / Erosion Stone Grid -Tied Concrete Block Mat EROSION CONTROL LEGEND AND SYMBOL INFORMATION SHEET (COVERS SHEET SERIES R) FILE NO. — ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER RR.1 8:45:34 AM 8/12/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559SouthBusinessPark\90OCADGIS\5Lane\CADDFiles\SheetFiles\WinnSt+DetentionBasin\Legend_WinnSt.dgn Page 150 of 730 0 0 233 FISHER DR VERIDIAN CREDIT r4 UNION i Seeding Area: 0.12 Acres (Type 1) Seeding Area: 0.29 Acres (Type 1) 131 TOWER PARK DR FARMERS STATE BANK 233 FISHER DR VERIDIAN CREDIT UNION 00+£T 0 0 131 TOWER PARK DR FARMERS STATE BANK Seeding Area: .. 0.12 Acres (Type 1) Seeding Area: . 0.06 Acres (Wetland) /i Seeding Area: ' 0.70 Acres (Type 1) WINN ST 0 20 FEET IFILE NO. - I ENGLISH I DESIGN TEAM AECOM CITY OF WATERLOO COUNTY I PROJECT NUMBER CITY PROJECT #1134 8:45:40 AM 8/12/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559 South Business Park\900 CAD GIS\5 Lane\CADD Files\Sheet Files\WinnSt+DetentionBasin\RR.01 WinnSt.dgn SHEET NUMBER RR.2 I Page 151 of 730 Seeding Area: 0.70 Acres (Type 1) 131 TOWER PARK DR FARMERS STATE BANK O 0 N 4006 JOHNATHAN ST CEDAR VALLEY MEDICAL SPECIALIST PC ►a• ' 330 TOWER PARK DR SKH PROPERTIES 0 20 FEET FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOO COUNTY PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER RR.3 8:45:53 AM 8/12/2025 ethan.vansickle L:\DCS\Projects\TRN\60701559 South Business Park\900 CAD GIS\5 Lane\CADD Files\Sheet Files\WinnSt+DetentionBasin\RR.01 WinnSt.dgn Page 152 of 730 v 0 co 0 + + w w of w u In N O O m Cs, w cw LO 0.35 acres of Clearing and Grubbing Throughout Grading Limits As Needed. LEFT DITCH 1 STA: 0+00.00 OFF: 3.00' LT N: 3630523.65' E: 5228236.78' EL: 915.90' \ 0 0 0 RIGHT DITCH 1 STA: 0+00.00 OFF: 3.00' RT N: 3630517.67' E: 5228236.35' EL: 916.15' .f 0 Lir -o n LEFT DITCH 2 STA: 0+59.92 OFF: 3.00' LT N: 3630519.03' E: 5228296.93' EL: 914.98' RIGHT DITCH 2 STA: 0+59.92 OFF: 3.00' RT N: 3630513.18' E: 5228295.63' EL: 915.09' Fence that is required to be removed for project construction is to be temporarily reinstalled daily at the end of a day's work. L :T GRADING POINT A N: 3630506.00 E: 5228339.17 EL: 914.35' I RIGHT DITCH 3 STA: 1+40.65 OFF: 3.00' RT N: 3630483.71 E: 5228370.23 EL: 914.15' GRADING POINT B N: 3630502.18' E: 5228362.97' EL: 915.00' GRADING POINT C N: 3630512.97 E: 5228367.02 EL: 914.51' m ti o/ rn GRADING POINT H 1111 N:3630503.99' E: 5228399.67' EL: 915.30' LEFT DITCH 3 STA: 1+40.62 OFF: 3.00' LT N: 3630489.28 E: 5228372.45 EL: 914.15' GRADING POINT E N: 3630529.93' E: 5228451.66' EL: 915.00' GRADING POINT D N:3630518.03' _ E: 5228448.31' EL: 914.95' GRADING POINT I N: 3630506.25' E: 5228445.62' EL: 915.00' iii`ritsa fir GRADING POINT F N: 3630529.93' E: 5228459.16' EL: 915.08' GRADING POINT K N: 3630509.33' E: 5228459.16' EL: 915.08' GRADING POINT J N: 3630509.33' E: 5228451.66' EL: 915.00' GRADING POINT G N: 3630529.93' E: 5228466.66' EL: 915.00' GRADING POINT L N: 3630509.33' E: 5228466.66' EL: 915.00' Proposed Ditch Grading Details / \ / / CL +00 / 915.75 915 910 NEW DITCH CENTERLINE PROPOSED PROFILE EXISTING GROUND AT NEW DITCH CENTERLINE LT +04 914.35 905 CL +05 914.15 LT +28 914.51 CL +41 914.00 SECONDARY DITCH PROPOSED PROFILE 915 LT +00 914.95 910 900 905 900 0+00 1+00 FILE NO. - ENGLISH DESIGN TEAM AECOM CITY OF WATERLOOcouNTr PROJECT NUMBER CITY PROJECT #1134 SHEET NUMBER U.1 11:20:17 AM 8/19/2025 ethan.vansickleZ:\Waterloo-USWATI\DCS\Projects\TRN\60701559_South_Business_Park\900_CAD_GIS\5_Lane\CADD_Files\Sheet_Files\WinnSt+DetentionBasin\U.01WinnGrading.dgn Page 153 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as September 11, 2025, and date of public hearing as September 15, 2025, in conjunction with Demolition and Site Clearance Services, Contract No. D-2025-08-01 P, and instruct the City Clerk to publish notice. RECOMMENDED COUNCIL ACTION Approval SUMMARY STATEMENT AND BACKGROUND INFORMATION The City of Waterloo is seeking bids for demolition and site clearance services (no-RACM) for the demolition of 310 Upland Drive (the former Parkview care facility). The property is a 1-story commercial building, which is currently in the process of being abated of asbestos containing material (ACM). The City of Waterloo will look to award the demolition contract ahead of ACM removal being complete, but will not issue Notice to Proceed until abatement is complete. NEIGHBORHOOD IMPACT The demolition activity will have a positive impact on the neighborhoods by removing blighted and abandoned buildings. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Estimate $170,000. Source of funds: Nuisance Abatement bonds and/or TIF funds. ALTERNATIVE ACTION Page 154 of 730 LEGAL DESCRIPTION ATTACHMENTS 1. Demolition RFB Contract D-2025-08-01 P 2. Aerial - 310 Upland Dr and Sewer Details 3. 310 Upland Drive Beacon Report 4. Addendum to Exhibit B Demolition Specifications Draft Page 155 of 730 CITY OF WATERLOO, IOWA of WA rF 41 Request for Bid DEMOLITION AND SITE CLEARANCE SERVICES [no regulated asbestos -containing materials (no RACM)] August 2025 RFB Demolition and Site Clearance Services Contract D-2025-08-01 P 310 Upland Drive, (former Parkview care facility), City of Waterloo, Iowa Prepared by the City of Waterloo Planning and Zoning Department Aric Schroeder -Project Manager Page 156 of 730 SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for the demolition, removal, disposal and site clearance services Contract D-2025-08-01P for the property at 310 Upland Drive (former Parkview care facility). 1.1 All bids must be received in a sealed envelope in the City Clerk's Office, Waterloo City Hall, 715 Mulberry Street, Waterloo, IA 50703 (date and time stamped) by Thursday September 11, 2025, at 1:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry Street, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container should be marked as noted below, and include the name of the company submitting the bid. RFB Timeline Name of the Bid: Notice of RFB Date: Mandatory Walk Thru Date: Deadline for Bid Submittal: Submit Sealed Bid to: Method of Submittal: Contact Person, Title: Demolition and Site Clearance Services Contract D-2025-06-03P August 21, 2025 There will not be a mandatory walk thru Thursday September 11, 2025, at 1:00 p.m., Central Time Address exactly as stated: SEALED RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES CONTRACT D-2025-08-01 P. City Hall City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Aric Schroeder, City Planner/Project Manager (City's Representative) E-mail Address: aric.schroeder@waterloo-ia.org Phone: Phone: 319-291-4366 1.2 The City reserves the right to accept or reject any or all bids and to waive any informalities or irregularities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right to defer acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving bids. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 2 of 28 Page 157 of 730 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late bids will be retained in the RFB file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified. 1.4 Bids will be opened on Thursday, September 11, 2025, at 1:00 pm (our clock) Central Time in the second floor Council Chambers and will be streamed live on the City of Waterloo's YouTube Channel. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the award. The awarding of the Contract is anticipated to be at the City Council meeting on Monday, September 15, 2025. The Waterloo City Council will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the project, and potentially award the Contract at 5:30 p.m. on September 15, 2025, in the Harold E. Getty Council Chambers in City Hall, 715 Mulberry Street. Any person interested may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection at the hearing. Contact the City Clerk's Office at 319-291-4323 or clerks@waterloo-ia.org with questions about speaking at a public hearing. 1.5 Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bids may be withdrawn anytime prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION II INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFB and agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Bid, the Bidder represents that they have examined the subject property. Any questions about the meaning or intent of the specifications must be submitted no later than seven days prior to the Deadline for Bid Submittal listed above. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the bid evaluators, is the most responsive and responsible bid. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage is required. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out their work. The Contractor shall provide certificate of insurance having the City of Waterloo as additional insured. 2.1.1 The City reserves the right to require increased liability limits, not to exceed Fifteen Million Dollars ($15,000,000) from bidders, should the project represent an elevated hazard level to the City as determined by the Insurance Committee. 2.1.2 Commercial General Liability Insurance Policy, including but not limited to, insurance for premises construction operations (when applicable), contractual liability, completed operations with respect to liability arising out of the ownership, use, occupancy or maintenance of the premises and all areas RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 3 of 28 Page 158 of 730 appurtenant thereto, to afford protection with respect to bodily injury, personal injury, death or property damage of not less than One Million Dollars ($1,000,000) per occurrence combined single limit/Two Million Dollars ($2,000,000) general aggregate. 2.1.3 Comprehensive Automobile Liability Insurance Policy with limits for each occurrence of not less than One Million Dollars ($1,000,000) Combined Single Limit with respect to bodily injury, property damage or death. 2.1.4 Workers Compensation Insurance Policy or similar insurance in form and amounts required by law. 2.1.5 Coverage must be maintained by a financially stable carrier with a minimum AM Best rating of A- or above. It will be the outside party's responsibility to provide proof of their carriers rating. 2.1.6 The City of Waterloo, Iowa will be named as additional insured with respect to all casualty insurance policies. 2.1.7 Certificate of insurance will be submitted to the City Clerk prior to commencement of the contract/agreement and shall include a thirty -day notice of cancellation provision. 2.1.8 If the outside party fails to perform any of its obligations under the City's Insurance and Policy Requirements, Waterloo reserves the right to either purchase the required insurance coverage and assess the cost directly to the outside party, or to declare the outside party's bid invalid. 2.2 Bonds 2.2.1 A guarantee from each Bidder equivalent to five percent (5%) of the bid price is required. The guarantee shall consist of a firm commitment, such as a bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Bidder will be required to furnish bond in an amount equal to one hundred percent (100%) of the Contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the Contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of the Contract. 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFB may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFB, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 4 of 28 Page 159 of 730 SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for five (5) weeks, anticipated to be from October 10, 2025 to November 14, 2025. 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Two (2) week's notice must be given to renew the Contract for additional increments. City's Project Manager may administratively approve up to four (4) one (1) week time period renewals. Further renewals will require approval of the City Council as an amendment to the Contract. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance and bond requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder, and all exhibits to the RFB shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City that is substantially in the form attached hereto as Exhibit "C". 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 5 of 28 Page 160 of 730 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted as "lump sum" after services are delivered and accepted, although the City may, at the City's sole option, provide partial payment for partial work completed. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred, and submitted to the City with supporting documentation by e-mail or US mail to: Attn: City of Waterloo Planning and Zoning Department, 715 Mulberry Street, Waterloo, IA 50703. 3.2.3 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.4 All work is to be done in strict compliance with this RFB and Demolition Specifications attached as Exhibit "B". The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking bids for demolition and site clearance services for: 310 Upland Drive (former Parkview care facility). 4.1 Scope of Work The City of Waterloo is seeking a qualified demolition contractor to demolish the structures and clear the sites. The Bidder understands and agrees that demolition and debris removal in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the Contract in the shortest time possible. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 6 of 28 Page 161 of 730 The services to be performed under this Contract shall consist of the work described in the separate "Demolition Specifications" document (attached Exhibit "B") and shall be performed according to the standards set forth therein and herein. Any reference in this RFB to "this specification" shall include such Demolition Specifications. Bidder shall be responsible to familiarize itself with the specifications and to make a personal examination of the job site(s) and the physical conditions that may affect its performance under the Contract. This Contract includes one property: 310 Upland Drive (1 story commercial building, formerly used as the Parkview care facility. Please note: This property is being abated for asbestos containing material (ACM). The City of Waterloo is currently under contract with a contractor to remove ACM, which is anticipated to be done and has a contract period through October 1, 2025. The City of Waterloo intends to award the demolition contract ahead of ACM removal being completed, but will not issue Notice to Proceed until abatement is complete. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Bid. 4.3 There will not be a mandatory walkthrough for this project. Bidders are advised/encouraged to make their own inspections of the property prior to bid submittal. The Planning Department is not in possession of a key. The property may be partially boarded up and may require a cordless drill with various bits to remove boards to provide access. Please re -install any boards you remove to attempt to maintain security. Please Note: The property is in very poor condition and may require careful methods (such as an extension ladder) to reach basements or upper levels. Use caution when entering the property. Enter at your own risk. SECTION V METHOD OF EVALUATION 5.0 Contract Award - Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive bid from a Company whose bid offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Bidder based on an "all or none" bid, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Financial Terms will not be the sole determining factor in the award. To determine the award, the City will award a contract to the Bidder offering services and experience that best represents the overall value to the City. 5.2 Bid Evaluation Procedures 5.3.1 Each bid will be evaluated based on experience and the evaluators' judgment of how well the bid addresses the City's requirements. Each prospective company is assured that any bid submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and input from staff or other persons judged to have useful RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 7 of 28 Page 162 of 730 expertise that should be considered in a responsible, fair assessment of the relative merits of each bid. 5.3 A Bidder's submission of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.4 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which bidder has submitted the best bid using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. SECTION VI GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officials, officers, directors, employees and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 8 of 28 Page 163 of 730 45 days and on receipt of an original invoice and all necessary supporting documentation. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 9 of 28 Page 164 of 730 EXHIBIT "A" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the sites are, not to exceed: 310 Upland Drive $ Total in written form: Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the Contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid Page 165 of 730 EXHIBIT `B" CITY OF WATERLOO DEMOLITION SPECIFICATIONS DEMOLITION AND SITE CLEARANCE SERVICES CONTRACT D-2025-08-01P 310 Upland Drive (former Parkview care facility) PART 1 - GENERAL 1.01 CITY REPRESENTATIVES The City's Representative for this project is: Aric Schroeder, City Planner/Project Manager. 1.02 DESCRIPTION OF WORK Unless directed otherwise in the Contract Documents or by the Project Manager, the Contractor shall: A. Remove and properly dispose of all trees (except for trees specifically noted to remain on the attached aerial photos of each site), structures, cement slabs, and driveways, trash, rubbish, basement walls, floors, foundations, steps, planters, retaining walls, fences (except as noted to remain on the attached aerial photos of each site), wells, cisterns, landscape features such as pools and waterers and concrete or asphalt flatwork such as sidewalks (excluding public sidewalks in street right-of-way), and the like from the specified property. B. Properly deal with any fuel tanks, outdoor toilets and septic tanks, cisterns, meter pits, and plug or abandon wells in accordance with standards prescribed in Part 2. C. Remove the materials from the demolition site in accordance with federal, state and local regulations. D. Remove and dispose of appliances and other items that may contain refrigerants in accordance with 40 CFR, Part 82. Appliances and other items that may contain refrigerants include, but are not limited to, refrigerators, freezers, dehumidifiers and portable or central air conditioners. E. Remove and legally dispose of mercury -containing materials including fluorescent, high-pressure sodium, mercury vapor, metal halide light bulbs, and thermostats containing a liquid filled capsule. PCB -containing materials include capacitors, ballasts, and transformers where the component is contained within a metal jacket and does not have a specific, legible label stating no PCBs are present. F. Disconnect all utility services before demolition per Section 2.07. G. Perform site clearance, grading, restoration and erosion control. H. Remove and replace sidewalk and paving as required. I. Complete the demolition work in accordance with the plans and these technical specifications. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 11 of 28 Page 166 of 730 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any demolition debris or mud from any street, alley or right-of-way resulting from the execution of the demolition work. Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering of the site shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street or Sidewalk Closure 1. If it should become necessary to close any traffic lanes, it shall be the Contractor's responsibility to submit a traffic control plan to the appropriate City authority 48 hours in advance of any lane or road closures indicating the area of closure and the signs and traffic control devises to be used to set up the closure. Adequate barricades and warning signs will be placed as required by the City. 2. If sidewalks are to be closed during demolition, submit a sidewalk closure plan that meets the ADA requirements to the Waterloo Engineering Department 48 hours prior to the scheduled closure. Contractor shall install necessary signing and barricades according to the approved closure plan. C. Protection of the Public by the Contractor. A temporary fence shall be erected around all excavation, dangerous building(s) or structure(s) to prevent access to the public unless the City's Project Manager determines that the site is sufficiently secure without fencing. Such fence shall be at least four feet high, consistently restrictive from top to grade, and without horizontal or vertical openings wider than four inches. The fence shall be erected before demolition and shall not be removed until the hazard is removed. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Dust Control: The Contractor shall comply with applicable air pollution control requirements of the City's Representative. The Contractor shall take appropriate actions to minimize atmospheric pollution, and toward that objective the City's Representative shall have the authority to require that reasonable precautions be taken to prevent particulate matter from becoming airborne. Such reasonable precautions shall include, but not be limited to: 1. The use of water or chemicals for control of dust in the demolition of existing buildings or structures, construction operations, the grading of roads, or the clearing of land. 2. Covering, at all times when in motion, open -bodied trucks transporting materials likely to give rise to airborne dusts. F. Requirements for the Reduction of Fire Hazards RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 12 of 28 Page 167 of 730 1. Removal of Material: Before demolition of any part of any building, the Contractor shall remove all volatile or flammable materials, such as gasoline, kerosene, benzene, cleaning fluids, paints or thinners in containers, and similar substances. 2. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 3. Fires/Explosives: No fires of any kinds will be permitted in the demolition work area. No explosives of any kinds will be permitted in the demolition work area. 4. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. 5. Debris: Debris shall not be allowed to accumulate on roofs, floors, or in areas outside of and around any structure being demolished. Excess debris and materials shall be removed from the site as the work progresses. G. Protection of Utilities: The Contractor shall not damage existing fire hydrants, streetlights, traffic signals, power poles, telephone poles, fire alarm boxes, wire cables, pole guys, underground utilities, or other appurtenances in the vicinity of the demolition sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for his convenience. All below -ground utilities that are abandoned as a result of demolition shall be terminated at least two (2) feet below the finish grade of the site. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any public right-of-way, structures, parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to parcels released for demolition, even if an adjacent property is scheduled for future demolition. The Contractor shall pay to repair or replace any such damage. The Contractor shall provide such sheeting and shoring as required to protect adjacent property during demolition. Care must also be taken to prevent the spread of dust and flying particles. 2. The Contractor shall restore existing agricultural drain tiles or roadway sub drains that are cut or removed, including drainable backfill, to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS A. The Contractor shall accept the site in its present condition and shall inspect the site for its character and type of structures to be demolished. The City assumes no responsibility for the condition of existing buildings, structures, and other property within the demolition area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 13 of 28 Page 168 of 730 in conditions that occur after the acceptance of the lowest responsible, responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 PROPERTY OWNERSHIP A. Title: The property addresses will be included in the Contract Documents. Following execution of the Contract, and upon issuance of Notice to Proceed with respect to a given property, for the work of demolition and site clearance on all or any part of the demolition area referenced in the Notice to Proceed, all rights, title, and interest of the City in and to buildings, structures, fixtures and other personal property to be demolished and/or removed by the Contractor on part or all of said project area as described in the Contract Documents and Contract addenda thereto, shall be deemed to be vested in the Contractor. All materials are to be removed and disposed of or salvaged in conformance with these specifications. B. Land: No property rights, title, or interest of any kind whatsoever, in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the Contractor, or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract Documents. Contractor shall not use the land or premises, or allow any other party to use the land or premises, for any purpose other than activities in direct support of the demolition. 1.06 VACATING OF BUILDINGS The structures identified in the Contract Documents shall be vacated before a Notice to Proceed is issued and the Contractor begins work. In case the Contractor finds that any structure is not vacated, the Contractor shall immediately notify the City's Representative and shall not begin demolition or site clearance operations on such property until further directed by the City's Representative. The Contractor's responsibility for such buildings will not begin until the City's Representative issues a subsequent Notice to Proceed with Demolition Order. No claim for extension of time or increase in price will be considered because of occupancy of any buildings. In case such occupancy is prolonged, the City reserves the right to delete the structure from the work. 1.07 PERMITS AND FEES The Contractor shall obtain all the necessary permits and pay all permit fees that are required by the City or any other governmental authority in conjunction with the demolition work. The Contractor shall obtain a demolition permit issued by the City of Waterloo Building Inspections Department, which fee will be waived for demolition of City property. The Contractor shall obtain all necessary work in right-of-way permits. 1.08 MEASUREMENT AND PAYMENT A. Demolition Work: The Contractor shall be paid the lump sum price for demolition at each site as indicated in the proposal and as approved by the City, and this payment will be full RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 14 of 28 Page 169 of 730 compensation for removal of buildings, building materials, contents of buildings, appliances, incidental demolition debris, basement walls, foundations, steps, private sidewalks, driveways, and trees from the site; disconnection of utilities; furnishing and compaction of backfill material; grading of disturbed areas; erosion control and seeding; placing and removing safety fencing; collapsing of septic tanks and cisterns; capping of wells; and other work as necessary to complete the project. All such work shall be performed in accordance with standards prescribed in these Demolition Specifications. B. Incidental Items: The Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction, charges, levies, fees, permits and other expenses necessary to complete this work according to the plans and specifications. PART 2 -EXECUTION 2.01 DEMOLITION SCHEDULE The Contractor shall complete the Project in an expeditious manner and shall commence work in a timeline consistent with the term of the Contract after being notified by the City with a Notice to proceed on any given property or properties. The Contractor shall be responsible for providing the City's Representative with a minimum of 24 hours advance notification prior to commencing demolition activity with respect to any property. The site shall be completely fenced and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. 2.02 SALVAGE OF DEMOLITION MATERIALS The Contractor shall be allowed to salvage materials from any property on this project. No salvaging shall occur on the property until after the City of Waterloo has issued a Notice to Proceed for the property. The Contractor shall assume all expense, risk, and liability for salvaging. It is preferred that the Contractor remove items to be salvaged from the premises to the Contractor's premises or other private lands for pick up by other individuals or entities. If the Contractor intends to allow any other individuals or entities to enter the property on this project to perform salvaging, the Contractor shall only do so after obtaining from the third -party salvager a certificate of insurance for general liability with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. For entities with employees, it shall include Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the entity's employees carrying out their work. The Contractor, as well as the City of Waterloo, Iowa, and their respective officials, officers, directors, employees and agents, shall be named as additional insured on the third -party salvager's general liability insurance policies and certificates of insurance 2.03 DEMOLITION AND REMOVALS A. Structural Parts of Buildings RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 15 of 28 Page 170 of 730 1. No wall or part thereof shall be permitted to fall outwardly from any building except through chutes or by other controlled means or methods, which will ensure safety and minimize dust, noise and other nuisance. 2. Any part of a building, whether structural, collateral, or accessory, which has become unstable through removal of other parts, shall be removed as soon as practicable and no such unstable part shall be left free-standing or inadequately braced against all reasonably possible causes of collapse at the end of any day's work. B. Basements and Foundation Walls: Cement slabs and footings or foundations of structures without basements are to be completely removed. All concrete basements, footings, slabs of basementless structures and floors, including that of garages, are required to be completely removed and shall be broken up and removed. All basement areas and below grade excavation areas are to be inspected and approved by the City's Representative before backfilling is started. Failure to obtain approval may result in re -excavation of the areas at the Contractor's expense. The City cannot provide verification regarding the area of the basements, but the Black Hawk County Assessor's detailed reports do provide indication for presence of basements and approximate areas. C. Concrete Slabs: The Contractor shall remove all concrete slabs, asphalt, surface obstructions, masonry slabs and appurtenances, unless otherwise directed. D. Signs and Landscape Structures: Landscape structures, retaining walls, or signs must be removed with the project. The Contractor shall employ hand labor or other suitable tools and equipment necessary to complete the work without damage to adjacent public or private property. Where such structures are removed, the area shall be graded to match adjacent natural grade levels or as directed by the City's Representative. The cost of removal of any such structures is incidental and shall be included in the lump -sum bid for demolition. Where such retaining walls or curbs are removed, the embankment shall be graded to a slope of not greater than 3:1 horizontal to vertical, or as directed by the City's Representative. E. Fences: Fences, guardrails, bumpers, clotheslines, and similar facilities shall be completely removed from the site, except fences on the apparent boundary between a Contract parcel and an improved non -Contract parcel shall not be removed unless specifically stated in the special provisions. All posts for support shall be pulled out or dug up so as to be entirely removed. F. Partially Buried Objects: All piping, posts, reinforcing bars, anchor bolts, railings and all other partly buried objects protruding from the ground shall be removed. The remaining void shall be filled with soil and compacted in accordance with these specifications. G. Vegetation: The Contractor shall remove all trees, and such other stumps, bushes, vegetation, brush and weeds, whether standing or fallen (except as otherwise specifically noted or as directed by the City's Representative). The Contractor shall protect any trees on adjacent property from damage by the demolition operation. In the event that the Contractor damages an adjacent property tree, it shall be repaired or removed and replaced by the Contractor as directed by the City's Representative. H. Fuel Tanks: Fuel tanks, above or below ground, shall be carefully removed and disposed of in a safe manner in accordance with the State Fire Marshal's regulations and those of the Iowa Department of Natural Resources. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 16 of 28 Page 171 of 730 1. Fuel tanks, above or below the ground, or tanks which have been used for storage of gasoline, kerosene, benzene, oils or similar volatile materials shall be carefully removed and disposed of in a safe manner. 2. All other tanks or receptacles shall be pumped out or emptied in a safe manner, and then shall be flushed out immediately with water, carbon dioxide or nitrogen gas until they are gas -free when checked with a "Explosimeter" or another equally efficient instrument, before the work of removal is begun. Checking with the "Explosimeter" shall be done in the presence of the City's Representative by competent personnel. I. Outdoor Toilets and Septic Tanks: Outdoor toilets and septic tanks shall be pumped out by a licensed company. The toilet building shall be demolished and removed from the site. After cleanout or removal of structures, outdoor toilets, septic tanks, cisterns and meter pits shall be collapsed so they will not hold water and filled with dirt. Any excavations shall be backfilled and compacted in accordance with these specifications. As an old farmhouse, 1318 Martin Road is presumed to have a septic tank. 2.04 WELL PLUGGING AND ABANDONMENT If applicable, all drilled wells shall be plugged and abandoned in accordance with Iowa Code § 455B.190 and Iowa Administrative Code title 567, chapter 39. An Iowa Deparliuent of Natural Resources, Abandoned Water Well Plugging Record shall be filed upon completion of the well abandonment. All sand point wells shall be pulled out of the ground, or if unable to be pulled, shall be plugged in accordance with Iowa Code. 2.05 DISPOSAL OF DEMOLITION DEBRIS AND SOLID WASTE A. Acknowledgement: The Contractor acknowledges, represents and warrants to the City that it is familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all applicable guidelines, requirements, laws, regulations, of any federal, state or local agencies or authorities. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work or not in compliance with these specifications shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. B. Debris: All materials and incidental demolition debris shall be removed from the demolition area leaving the demolition area free of debris. Any cost incurred by the City in cleaning up such materials and debris left behind shall be deducted from funds due the Contractor under the Contract. C. Tires, Household Hazardous Waste, White Goods and Electronics: Tires, household hazardous waste (HHW) (which includes propane tanks, paint, pesticides and other materials that are restricted items for disposal in municipal landfills), white goods (which include household appliances such as washers, dryers, refrigerators, stoves, dishwashers, heaters, hot water heaters, etc.) and electronics (e-waste) will be first segregated from the structures and transported to an appropriate disposal site. The Black Hawk County Landfill will not accept HHW, so an alternative disposal site must be proposed. These wastes may be segregated in the field and hauled in concentrated loads. The Contractor shall visit the site to determine the number of tires that have been abandoned on site. If any additional tires are deposited on site prior to commencing demolition activity, the Contractor shall immediately notify the City's RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 17 of 28 Page 172 of 730 Representative of the quantity of additional tires so a change order can be prepared for additional removal. A change order will only be considered if the Contractor identified the number of abandoned tires on the site in the bid tabulation. D. Disposal of Demolition Debris and Solid Waste: 1. All debris and solid waste shall be delivered by the Contractor to the Black Hawk County Landfill. The Contractor shall be responsible to pay all fees for waste disposal. The Contractor shall submit to the City's Representative copies of all disposal tickets for entire project. The cost of all disposal fees shall be considered incidental to the demolition and shall be included in the lump sum bid for demolition. 2. All loads shall be secured while in transit, and all trucks used for disposal shall have a solid metal tailgate. Tarps and netting shall be used to prevent loss or dispersal of debris during transit and to minimize the threat of harm to the general public, private property and public infrastructure. E. Asbestos Abatement: The structure has been tested for asbestos containing materials (ACM), and is being abated for asbestos containing material (ACM). The City of Waterloo is currently under contract with a contractor to remove ACM, which is anticipated to be done and has a contract period through October 1, 2025. The City of Waterloo intends to award the demolition contract ahead of ACM removal being completed, but will not issue Notice to Proceed until abatement is complete. Contractor shall notify the City's Representative if asbestos is discovered in the demolition process. No further work will be allowed until the asbestos has been removed by a licensed contractor. The handling of asbestos material is subject to all applicable state and federal mandates. Prior to commencement of demolition activities other than utility disconnects and site preparation, the Contractor shall do a walkthrough of all structures that are to be demolished and review asbestos inspection reports (which will be provided) to look for any suspect asbestos materials not identified in the inspection reports, or materials identified as ACM in the inspection reports but missed by the abatement contractor. Contractor must sign and submit the attached Addendum to Exhibit "B" Demolition Specifications for Demolition Contract D-2025-08-01P indicating that they have completed a pre -demolition walk through and have either: 1) not located any suspect asbestos materials or materials identified as asbestos containing materials, or 2) have located some suspect asbestos materials or materials identified as asbestos containing materials, with a list of materials and locations identified. Any suspect materials will be either 1) verified by either the testing contractor or abatement contractor as not ACM, or 2) tested and abated (if necessary) by the testing contractor and/or abatement contractor, and for either option the site(s) re -certified as clear of ACM. F. Freon Removal and Disposal: The handling of Freon -containing appliances is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the identification and removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. G. PCB and Mercury Removal and Disposal: The handling of any fluorescent lighting fixtures and ballasts containing PCB or mercury is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 18 of 28 Page 173 of 730 disposal shall be considered incidental and shall be included in the lump sum bid for demolition. 2.06 BACKFILL, GRADING, AND CLEAN UP A. Backfill: When site conditions permit, as determined by the City's Representative, soil or sand shall be used as backfill material. Excess excavation materials shall be removed from the site. Any borrow or fill material shall be approved by the City's Representative before and during the placing of the material. All depressions on the property shall be filled, compacted, and graded to a uniform slope with adequate drainage. Before execution of the Contract, the Contractor shall provide details on what borrow site or sites the Contractor will use to obtain fill material. Fill material must be tested by the City's representative or third party soil testing contractor. Contractor shall place a maximum of 8" lifts (layers) between compaction, and there shall be a minimum of 3 tests by the City's representative or third party soil testing contractor per lift. B. Compaction: All excavations shall be backfilled with acceptable material and compacted. The Contractor shall notify the City's Representative twenty-four hours in advance of placing any backfill. All backfill shall be adequately compacted so as to minimize soil settling. The Contractor shall compact all backfilled areas to a minimum of 95% compaction. This will include sampling and testing of the proposed backfill material by the City's representative or third party soil testing contractor before it is placed and compacted, and sampling and testing during and after completion of compaction. Contractor will ensure City's representative or third party soil contractor is present and tests compacted material for each lift (layer) separately compacted. Contractor is responsible for communicating with the City's representative or third party soil testing contractor, and shall not bring fill material to the site that has not been tested, and shall not place additional lifts (layers) of fill material over lifts that have not been tested. Failure of the site to pass minimum compaction requirements could require that the material be re -excavated and/or re -compacted. C. Additional Fill Material: All additional fill material shall be of similar quality to the soil adjacent to the excavation, and free of rubble or organic matter. There shall be no payment for additional fill material, which shall be considered incidental to the demolition and shall be included in the lump sum bid for demolition. D. Hand Labor: The Contractor shall employ hand labor where the use of power machinery is unsafe or unable to produce a finished job. Hand labor shall also be used to clean the site and adjacent public right-of-way of any debris. E. Grading: The site shall be graded to conform to all surrounding areas and shall be finished to have a uniform surface that shall not permit ponding of water. The Contractor shall grade and shape the site to drain, complete final clean up and erosion control as part of the lump sum price for demolition. F. Final Cleaning Up: 1. Before acceptance of the demolition work, the Contractor shall remove all unused material and rubbish from the site of the work, remedy any objectionable conditions the Contractor may have created on private property, and leave the right-of-way in a neat RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 19 of 28 Page 174 of 730 and presentable condition. The Contractor shall not make agreements that allow salvaged or unused material to remain on public or private property at or adjacent to the project area. All ground occupied by the Contractor in connection with the work shall be restored. Restoration shall include grading and erosion control that meets applicable standards and regulations. 2. On demolition sites where erosion control will be delayed because of the allowable seeding dates, the Contractor shall complete grading and shaping of the site to leave the site in a neat and presentable (mowable) condition subject to the approval of the City's Representative. Erosion control shall include preparation of the seedbed, furnishing and installing seed, fertilizer, and straw mulch. 3. Final cleaning up shall be subject to approval of the City's Representative and in accordance with applicable regulations. All pieces, parts, scraps, debris, rubbish, wood or organic materials from demolition activities shall be cleaned up and removed from the premises. Final cleanup after a structure is demolished shall include complete and thorough removal from the premises of all parts or pieces of the building, its contents and its furnishings, including all debris, organic materials, rubbish, wood, concrete and masonry rubble. All hazardous open pits and recesses shall be filled with thoroughly tamped earth or mortar, whichever is completely required to eliminate the hazard. 2.07 UTILITY DISCONNECTIONS The Contractor shall be responsible for coordinating with public and private utility companies for disconnection of services, including, but not limited to, water, sewer, electricity, natural gas, cable television, phone and internet. A. Sanitary Sewer Service Disconnection: All sanitary sewer services shall be disconnected before demolition work begins and plugged in conformance with requirements of the City. The Contractor shall not backfill the area prior to inspection by the Waterloo Building Inspections Department. Contractor may contact the Waterloo Building Inspections Department for requirements to comply with this specification. B. Water Service Disconnection: All water services and stubs for the buildings or properties within the demolition work shall be disconnected before demolition work begins in conformance with the requirements of the City. The Contractor shall not backfill the area prior to inspection by Waterloo Water Works. Contractor may contact the Waterloo Water Works for requirements to comply with this specification. C. Storm Sewer: Disconnect all sump pump and area drain connections to the storm sewer system. Notify the Waterloo Engineering Department for inspection of the disconnection prior to placing backfill material. D. Backfill and Compaction: 1. Streets: The Contractor shall backfill, compact as specified and patch the surface of all excavations made in streets according to the specifications of the Waterloo Engineering Department. Contractor shall contact the Waterloo Engineering Department for compliance with this specification. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 20 of 28 Page 175 of 730 2. Public Right -of -Way: All areas within the public right-of-way (including parking and sidewalk areas) shall be compacted and restored. Any sidewalk removed or damaged shall be replaced to the specifications of the Waterloo Engineering Department. Contractor shall contact the Waterloo Engineering Department for compliance with this specification. 2.08 EROSION CONTROL During demolition activities, Contractor shall control off -site vehicle track out (stabilized entrance) and prevent sediment from reaching neighboring properties or drainage infrastructure. This can be accomplished through use of vegetative buffers, silt fence or wattles. All on site or adjacent storm water intakes shall be protected as needed. After demolition, all disturbed areas associated with the work shall be broadcast seeded and fertilized in order to prevent erosion. The following seed mixture shall be used: 40% Berkshire Hard Fescue 30% Treasure Chewing Fescue 30% Badger Creeping Red Fescue Required application rate: 10 pounds per 1,000 SF. Straw mulch is required and a 21-7-14 fertilizer at 3 pounds per 1,000 SF to be used after the seed has been applied. Once vegetation is established to stabilize the soil, the Contractor shall remove all temporary erosion control measures. City's Representative may approve alternate seeding blends that are deemed equally acceptable as determined by the City. For sites over one acre of disturbance (as this site is): 1. All of the above requirements shall be met, and 2. Contractor shall develop a Storm Water Pollution Prevention Plan (SWPPP) and obtain necessary approvals/permits from the City and State. 3. Contractor shall contact the Waterloo Engineering Department for pre -disturbance inspection prior to land disturbance, and for post -disturbance inspection prior to permit closure. 2.09 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall furnish and place a safety fence around the site of the work adequate to secure the demolition site, including any resulting debris or excavation, and to prevent pedestrian access. The fencing, including all materials, shall be considered incidental to the demolition. The safety fence shall remain in place until the demolished materials are removed from the site and all holes or excavated areas are backfilled, and all hazards removed. The fencing material shall remain the property of the Contractor. 2.10 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to demolish, dismantle, detach or dispose of any part of the demolition structure or its contents. Other individuals or entities that the RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 21 of 28 Page 176 of 730 Contractor intends to allow to salvage materials shall only be allowed on the premises after fully satisfying the insurance requirements specified in Section 2.02 above. 2.11 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.12 RESERVED 2.13 EQUIPMENT 1. The Contractor shall be equipped with the normal tools of the trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. 2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to pick up any oil spilled from loading or hauling vehicles. 3. Contractor shall submit copies of the landfill tickets generated during project to the Project Manager that identifies the disposal site (Black Hawk County Landfill — refer to 2.05 (D) Disposal of Demolition Debris and Solid Waste) to which the materials were delivered. Such tickets shall be required to process billing statements by the Contractor. 2.14 ARCHAEOLOGY In the event that archaeological deposits (soils, artifacts and features, including cisterns, privies and the like), or other remnants of human activity are uncovered, or if archaeological deposits are found during demolition, the project will be halted immediately in the vicinity of the discovery, and the Contractor will take reasonable measures to avoid or minimize harm to finds. The Contractor will inform the City's Representative. The City will then inform the State Historical Society of Iowa (SHSI) immediately. Work in the sensitive area cannot resume until a qualified archaeologist determines the extent of the discovery, consultations between SHSI are complete, and the City has been notified by SHSI to proceed. 2.15 PRICING This is a unit price, lump sum contract; all bids, bid components and bid tabulations are on a "not to exceed" basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City. In the case of mathematical errors, transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.16 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City, the City has the RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 22 of 28 Page 177 of 730 option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 2.17 SPECIAL PROVISIONS 310 Upland Drive: This former Parkview care facility is a large, approximately 45,250 SF commercial building with an approximate 3,000 SF basement area. This project will disturb over an acre of area, and as such additional stormwater management/SWPPP requirements apply. This site is proposed to be redeveloped into a residential development. This project includes soil compaction requirements, and the City of Waterloo will either perform in house or hire a third -party contractor to do soil testing of backfill material (both before it is backfilled, during backfilling, and after backfilling is complete) to ensure proper compaction. Driveways are to be completely removed, including the sidewalk section. No curb work required Sewer kill, additional details attached. Check with the City of Waterloo Engineering Department with questions. Water kill, no information available, check with Waterloo Water Works. 409 Upland Dr 19 • Google Street Vlew Sep 2022 See more dates Complete driveway removal, including sidewalk section Remove all trees and bushes, except those specifically noted Storm sewer manhole to remain (protect) RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 23 of 28 Page 178 of 730 Share Private Fairway Ln. Remain (protect) Do not use for access or equipment • 2231 Fairway Ln Waterloo, Iowa • Google5tree[Mex h w - Pb UplaMDr 1 v - Private Fairway Ln. Remain (protect) Do not use for access or equipment RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 24 of 28 Page 179 of 730 EXHIBT "C" DRAFT CONTRACT CONTRACT D-2025-08-01P CONTRACT FOR DEMOLITION AND SITE CLEARANCE SERVICES [No Regulated Asbestos Containing Materials (No RACM)] 310 Upland Dr (former Parkview care facility) This Contract for Demolition and Site Clearance Services (no RACM) (the "Contract") is entered into as of September 15, 2025 by and between the City of Waterloo, Iowa ("City") and ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For the period of October 10, 2025 thru November 14, 2025, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all supervision, technical personnel, labor, materials, tools, machinery, services, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in Contractor's RFB response, except by written amendment as provided herein. Contractor's request for payment for services authorized under this Contract shall be submitted in accordance with the Contract Documents and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted and all necessary supporting documentation is submitted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for all work performed, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work, in accordance with the specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Bid b. Addenda (if any) c. Response (Bid) from Contractor d. Specifications for Demolition and Site Clearance In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ as provided in the Bid Tabulation that is part of Contractor's RFB Response referenced in Section 2.c above, except by written amendment as provided herein. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 25 of 28 Page 180 of 730 3. Approval; Timing of Work. Contractor shall not begin work on any demolition until after the contract has been approved by the city council and the Contractor has been issued a Notice to Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed unless otherwise agreed upon by both parties, and all work shall be completed and delivered within the term of the Contract. The Contractor shall be responsible for providing the City's Representative with a minimum of 24 hours advance notification prior to commencing demolition activity with respect to any property. The site shall be completely fenced, and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of Contract. 4. Performance Bond. Contractor will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this Contract. 5. Indemnity. Except as to any negligence of City, its officials, officers, directors, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, directors, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but not limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 6. Property Damage. Contractor shall be responsible for all damage to public or private property. Contractor shall have one responsible person at the job site at all times when demolition activities are undertaken. Contractor shall keep a report of all damage. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 26 of 28 Page 181 of 730 a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 8. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 9. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 10. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venture of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments, which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 11. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 27 of 28 Page 182 of 730 12. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 13. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Demolition and Site Clearance Services as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR By: Quentin Hart, Mayor Authorized Representative Attest: Kelly Felchle, City Clerk RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 28 of 28 Page 183 of 730 Trees to Remain (Protect Remove Trees and Overgrowth Tree to Remain (Protect Remove all Driveways and Parking Remove Approach Trees to Remain (Protect) UPLAND DR Remove Tree Remove Approach Remove all Trees Except as Noted 310 Upland Dr Remove Private Walks Trees to Remain (Protect) Trees to Remain (Protect) Fairway Ln Remove Approach Esri Community Maps Contributors, Iowa DNR, © Opei StreetMap—Mlc oft, Esn71omTom, Garmin SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA,�NP FL I SH sus Buret3 LUSFWS (m ources: Esn, Ma1xaar, Al r uPDRS, USGS, NGA, NASA, CCII R, N aZinson, NCEAS, NLS, OS, NMA = Geodatastyrelsen, Rijkswaterstaat GSA Geoland FEnterma{a, anal the—G-IS user cprr>rnun-ity-- � InC City of Waterloo, Iowa J 4,000 8,000 12,000 Feet Page 184 of 730 Pavement and Storm and Sanitary Project Project Map Insert Analysis View Edit Imagery Share Help Versioning Linear Referencing Command Search Oi rtf Qj JAMIE - City of Waterloo GIS Portal JK f "? — 5 X Paste w Cut 13 Copy Copy Path Clipboard Contents T 1F Explore "'t le " Bookmarks Go ` * To XY Navigate r 4 Search 1-7 Drawing Order E M a p A I 1 PublicWorksPatching I*/I City Roads I (Alleys 1 1 Driveway Waivers D 1 1 Floodplain Map I I TIFF Areas I 'Flood Control DI Sanitary Sewer D 1 I Storm Sewer WI Taps D E1 Water Works D El Traffic Information P EI 2022 PMS Without Sealcoat II) [I 2024 Pavement Management Data II) [I2022 Payment Management Data D Li 2020 Pavement Management Data G Pave_Historic [(Jamie Recon Streets D LIJamie Overlay Streets Existing Sidewalk PI -(Wards II) [I Platbooks [I Sidewalk Zones D [' Encroachment Agreements LIAddress Points 17 Contents 'P Pop-up A Mai o® Basemap Add EP+ z= Add Data From Path k.) XV Table To Point Data ¢o Add Graphics Layer o,+ Layer 071 Select Select By L Select By Attributes Location Selection Attributes ® Clear Zoom To 41* A !a Measure Locate Infographics Coordinate Conversion Inquiry 5,223,51)6,35E 3,648,265.51)N ftU5 �j Pause $ Lock View Unplaced ,m More Labeling Convert r Download Map *� Offline Sync Remove ..-E7 Selected FEatur i ble 145 0J �3d ' DeleteR ecord k^1ATERLOOr IA 50701 TAPS DArABASE E ARCHIVE arcelN Stree Addre Desaipto Da Contras u. SumpPump .� ServiceAr Lob .� 891333252001 UPLAND DRIVE 310 Add Record Tee 98' k^! of MH which is E of Pelican. 10' deep at main. 9,6' deep at lot line, 6' tile to bldg line. 6' CI to bldg. 12/29/1965 Subdivision'. 18 Black Hawk County, IA Summary Parcel ID 891333252001 Attemate ID Property Address 310 UPLAND OR �ww094 WATERLOOBrief Tax 0.criotion PARK VIEW GARDENS W 75 FT LOT 23 ALL LOT 22 FXC TNAT PARTOF LOTS 22 6 23 WHICH LIES NWLYOF LINE 100 FT NORMALLY DISTSELY OF AND PAR CENTER LINE OF US NM 63 Note: ote Not to be used on legal documents) Deed Book/Page 024-14018(5/912024) Contract Book/Page Adjusted Class aR na ntial (PARR.) (Nuklrn l.for assessment pumuaeaonlv.Notmneused School District WATERLOO COMMUNITYSCHOOLS Neighborhood Neighborhood SWrL065R3.NURSE/ASST LIV Owner information TER10O Mail To CITY OF WATERLOO WATERLOO IA50703 Address Change Form Link to the Address Change Form Sales Date Buyer TYa Parcel Amount CITYOFWATERLDO CASSIUS INVESTMENT GROUP LLC 2024-14018 2023-00011273 SALE TO/13Y GOVERNMENT/EXEMPT ORGANIZATION VACANT BUILDING Deed $400000.00 Deed S31250.0 CASSIUS INVESTMENT GROUP LLC 5/28/2021 AMERICANS FOR INDEPENDENT LiVING 2021-00027371 2021-00025418 TRANSFERS INTENDED TO SECURE A DEBT OR OTHER FINANCIAL FORECLOSURES FORFEITURES sALE$OR RANa cRS Deed Deed 4185,38000 55175800 5n112ves CARE INITIATIVES Show Deed/Contract Show Deed/Contract Land sizesLot Area 4.86 Acr.;211,702 SF AMERICANS FOR INDEPENDENTLIVING Commercial Buildings Building 1. Nursing Home 180 umts).Brick m Block -12",15tun. Built -1966,453495E asmt. 29763F, FL�AC Hot Wm - Hollow Plank Building ents: Heat- hotwate, 45205F Room 2215 ,Portico, Average Prcing, 19 6, (Bathroom,- 1 nr m2 p orSoaker 1,1 Stalnlesssnslnks-(Loungerype)a Rz Canow.70SF,Concrete.AveragePricing, 1 66.Oty5 Yard Extras e2-IU Paving- Concrete 9.100SEColsete Parking,Lo0Pricing Built1966 Y2-(1)Paving- Asphalt wAOOSE Asphalt Parkiig,Low Pricing, Built 1966 -11)shed w10.00. L2o.00 2005F I4etal Shea,Average Pricing Built 1999 P4-(1)Fennng-.05Ft N411,120LFAverage Fence Pricia,0lF eate,Built 2010 415-1115hed W10.0ox L12.001205F,Framesned,Average Pricing,euilt 1966 Permits Date 1597 SALE rorey6o2En6NErmE02MP7ORGANIZATION Deed $25.o00m 60772 NORMAL ARIAS -LENGTH TRANSACTION • PRIOR09 Dad $19920000 8 now -.ere are other parcels invoNed In oneor more of the abovesalest Pscriwlon Amount FC WA 09903 WA 07092 Valuation 1213112010 lorosnDlo 2025 Fence 700 VAndows 19,52 Classification Residential (14r Rao) Residairoal)Mr Rao) Residairoal)Mr Rao) Commercial CommerNal + Assessed Land Value $200,750 5110,750 4110,750 2132900 $122900 o Assessed Improvement Value 80 Bo $52,880 $52880 $258390 $258390 $258390 So 5260,00 5360.1w 5360.1w S18smo S18s,Teo • Exempt valve 16464,140) 16464,140) BO BO So 5360.100 Exemptions Description Amount 5185.780 $185.780 E86 CITY PROPERTY 364.140 Taxation ▪ Taxable Land Value + Taxable Improvement Value $51325 881678 $119610 aB $32499 $47592 + Taxable Dwelling Value 8119,428 m • Homestead 65. Exemption $168.753 $0 $11A1n 5O $167203 $0 S So - Net 722.1e Value 2 Leg Rate 1per$10o0o1value) 753 43.12949 4,73 $220.277 4018730 $16,202 3,49908 Gross Taxes Doe f0.00 $7.27823 $21.588.07 $6.604.33 Asizm Creel¢ $000 BOAC BOAC BOAC Family Farm Credit $010 $ono $ono $ono Homestead Credit g0.m Disabled and Senior Citizens Credit $our $0.00 $0.00 Born uain.s.Property Credit SOn0 SOn0 $000 $000 • Net Taxes Doe Tax History Year Due Date $0.00 S7.27e.23 Sa588.47 $0.600.83 Paid Date paid Receipt 2024 Septemberr.5 $0 No 728596 2023 Mar.Septe ber2024 83639 Y. 7/24Y2024 $3,639 Yes 7/2,2024 614176 2022 Ma.Septe brz023 82294 $2x94 Yes 568649 2022 Septe September Sig 10/.023 568649 2021 September March $0 $ew Yes 2/10/2023 423456 2021 Setae 3022 $2202 1/10/2012 $3302 Y. 2/10/2023 4220. 2020 Ma.September 2021 $DNo m 316470 2019 Seca ber2020 w 255588 2018 Se�minr2019 2018 Mar. 2020 Sep.mber 201, 6/2.021 13,27/203.9 056141 2018 March b°r2019 30 250 8 Yes 11/27r2017 056141 2017 Seta e September 2018 $675 Yes $0 11/29/3018 056101 2017 Se e rzone $675 $0 2017 March 2019 September 2018 $0 2017 Seta e rr2018 82.2513 Sus. Yes Y. 5iiz2saoia 056141 2016 March 208 Seprrt e2017 $23.731 $23331 Y. Y. 6/18/2018 6/18/2018 056141 2016 March 208 September 2017 54 6118/2018 056141 2016 March 208 seprce b2017 $1068 6/1.018 $3200 res 6.8rz018 056101 Pay Property Taxes Cll.. hereto a proper, taxes far thiz parcel. Page 187 of 730 Photos Sketches CA,TrY Map Polling Location View Polling Location Recent Sales In Area Sale date range: 08/12/2022 Search Sales by Neighborhood Search Sales by Subdivision Distance 1500 Homestead Tax Credit and Exemption Tac 08/12/2025 Feet Apply Online for the Homestead Tax Credit and Exemption Military Service Tax Exemption Application Apply Online for the Military Service Tax Exemption Search Sales by DIstanre No data availablefor the following modulez Agricultural Land/CSR Reside., Dwellings,gricultural Buildings. Honlesteaa.TaxSale Certificee.Special Assesrnents.Board of lievievPetboo. ThuezTrIsttlita,vaiitl;f,owzrvs=irebsite are provided "as is" without warranty or any representation of accuracy.timelines, or completeness. Last Data Upload:8/11/2025.10:3018 Contact Us Page 188 of 730 Addendum to Exhibit "B" Demolition Specifications for Demolition Contract D-2025-08-01P Date: Address or Addresses: Demolition Contractor: It is the responsibility of the demolition contractor to do a walkthrough of the entirety of all structures that are being demolished. A copy of the asbestos inspection report(s) will be provided to assist with this walk through. If any sampled or suspected asbestos containing materials are located, it is the responsibility of the demolition contract to notify the City prior to start of the demolition process. If concealed asbestos is located during the demolition, then the demolition contractor must stop work immediately and notify the City. Failure to comply with the above will make the demolition contractor responsible for any additional cost for asbestos abatement. Demolition Contractor, check ONE box below and sign ❑ I have done a pre demolition walk through and have not located any suspect asbestos materials or materials identified as asbestos containing materials. Date Signature Company ❑ or I have done a pre demolition walk through and have located some suspect asbestos materials or materials identified as asbestos containing materials. Here is a list of the materials and location: Date Signature Company Testing or Abatement Contractor, sign below if suspect materials identified I have checked the items that were identified or were suspected asbestos containing materials listed above and they were tested or abated. Site(s) are re -certified as clear of ACM. Date Signature Company Page 189 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving preliminary plans, specifications, form of contract, etc., setting date of bid opening as September 11, 2025, and date of public hearing as September 15, 2025, in conjunction with Demolition and Site Clearance Services, Contract No. RD-2025-08-02P, and instruct the City Clerk to publish notice. RECOMMENDED COUNCIL ACTION Approval SUMMARY STATEMENT AND BACKGROUND INFORMATION The City of Waterloo is seeking bids for demolition and site clearance services (part RACM and part no-RACM) for the demolition of 1117 Lincoln Street and 100 E 9th Street (aka 105 E 10th St). The property at 1117 Lincoln Street is a 1-story dwelling that the City has designated as an immediate threat, structurally unsound, and not able to be abated for asbestos containing material (ACM). The property at 100 E 9th Street (which is also known as 105 E 10th Street) is a 2-story commercial building (former Crystal Ice building). The structure was tested for ACM and mostly abated of ACM. The only remaining ACM is a black adhesive in a cork material between layers of concrete between the ceilings and floors. The ACM can't be safely removed by an abatement contractor prior to demolition, so must be demolished as part RACM, and once all ACM is removed, the remainder can then be demolished/removed as non-RACM. NEIGHBORHOOD IMPACT The demolition activity will have a positive impact on the neighborhoods by removing blighted and abandoned buildings. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Page 190 of 730 Estimate $140,000. Source of funds: Nuisance Abatement bonds and/or TIF funds. ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1 Demolition RFB Contract RD-2025-08-02P 2. Aerial and Report - 1117 Lincoln St 3. Aerial and Report - 100 E 9th St Page 191 of 730 CITY OF WATERLOO, IOWA of WA TF A 4f)l Request for Bid DEMOLITION AND SITE CLEARANCE SERVICES [regulated asbestos -containing materials (RACM) in part] and [no regulated asbestos -containing materials (non-RACM) in part] August 2025 RFB Demolition and Site Clearance Services Contract RD-2025-08-02P 1117 Lincoln St (RACM), and 100 E 9th St (aka 105 E 10th St) (part RACM and part non-RACM) City of Waterloo, Iowa Prepared by the City of Waterloo Planning and Zoning Department Aric Schroeder -Project Manager Page 192 of 730 SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for the demolition, removal, disposal and site clearance services Contract RD-2025-08-02P for the properties at 1117 Lincoln Street (RACM demo) and 100 E 9th Street (aka 105 E 10th Street, former Crystal Ice building) (part RACM demo and part non-RACM). 1.1 All bids must be received in a sealed envelope in the City Clerk's Office, Waterloo City Hall, 715 Mulberry Street, Waterloo, IA 50703 (date and time stamped) by Thursday September 11, 2025, at 1:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry Street, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container should be marked as noted below, and include the name of the company submitting the bid. RFB Timeline Name of the Bid: Demolition and Site Clearance Services Contract RD-2025-08-02P Notice of RFB Date: August 21, 2025 Mandatory Walk Thru Date: Deadline for Bid Submittal: Submit Sealed Bid to: Method of Submittal: Contact Person, Title: E-mail Address: Phone: There will be a mandatory walk thru for 100 E 9th St (aka 105 E 10th St) on Thursday, September 4, 2025 at 1:00 p.m. We will meet at 100 E 9th St in the parking lot along E 10th St. Bidders that do not have a representative in attendance at this walk thru are NOT eligible to bid on this contract. There will not be a mandatory walk thru for 1117 Lincoln St, bidders are advised/encouraged to make their own inspection prior to bid submittal. See Section 4.3 for additional details. Thursday September 11, 2025, at 1:00 p.m., Central Time Address exactly as stated: SEALED RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES CONTRACT RD-2025-08-02P. City of Waterloo City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Aric Schroeder, City Planner/Project Manager (City's Representative) aric.schroederwaterloo-ia.orq Phone: 319-291-4366 RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9th St (aka 105 E 10`h St (part RACM and part no RACM). Page 2 of 32 Page 193 of 730 1.2 The City reserves the right to accept or reject any or all bids and to waive any informalities or irregularities in bids if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right to defer acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving bids. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late bids will be retained in the RFB file, unopened. No responsibility will be attached to any person for premature opening of a bid not properly identified. 1.4 Bids will be opened on Thursday, September 11, 2025, at 1:00 pm (our clock) Central Time in the second floor Council Chambers and will be streamed live on the City of Waterloo's YouTube Channel. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the award. The awarding of the Contract is anticipated to be at the City Council meeting on Monday, September 15, 2025. The Waterloo City Council will conduct a public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the project, and potentially award the Contract at 5:30 p.m. on September 15, 2025, in the Harold E. Getty Council Chambers in City Hall, 715 Mulberry Street. Any person interested may file written objection thereto with the City Clerk before the date set for said hearing, or appear and make objection thereto with the City Clerk before the date set for said hearing, or appear and make objection at the hearing. Contact the City Clerk's Office at 319-291-4323 or clerks@waterloo-ia.org with questions about speaking at a public hearing. 1.5 Bids will be evaluated promptly after opening. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bids may be withdrawn anytime prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION II INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFB and agree to all terms and conditions, except as provided in paragraph 2.4 below. By making a Bid, the Bidder represents that they have examined the subject properties. Any questions about the meaning or intent of the specifications must be submitted no later than seven days prior to the Deadline for Bid Submittal listed above. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the bid evaluators, is the most responsive and responsible bid. The City will select a Bidder based on knowledge of experience and qualifications, and past experience with Bidder, cost will not be the sole determining factor. A Bidder's submittal of a proposal constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used in the evaluation. Evaluation criteria may include, but are not limited to: Satisfactory experience in the timely completion of work; ii. Bidders reputation and financial status; Past experience and service provided by the Bidder; iv. Bidder's ability to meet the insurance and bonding requirements; and v. Bidder's ability to immediately fully staff the project with certified, licensed staff; and vi. Bidder's ability to immediately start and complete the project. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 3 of 32 Page 194 of 730 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage is required. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out their work. The Contractor shall provide certificate of insurance having the City of Waterloo as additional insured. 2.1.1 The City reserves the right to require increased liability limits, not to exceed Fifteen Million Dollars ($15,000,000) from bidders, should the project represent an elevated hazard level to the City as determined by the Insurance Committee. 2.1.2 Commercial General Liability Insurance Policy, including but not limited to, insurance for premises construction operations (when applicable), contractual liability, completed operations with respect to liability arising out of the ownership, use, occupancy or maintenance of the premises and all areas appurtenant thereto, to afford protection with respect to bodily injury, personal injury, death or property damage of not less than One Million Dollars ($1,000,000) per occurrence combined single limit/Two Million Dollars ($2,000,000) general aggregate. 2.1.3 Comprehensive Automobile Liability Insurance Policy with limits for each occurrence of not less than One Million Dollars ($1,000,000) Combined Single Limit with respect to bodily injury, property damage or death. 2.1.4 Workers Compensation Insurance Policy or similar insurance in form and amounts required by law. 2.1.5 Coverage must be maintained by a financially stable carrier with a minimum AM Best rating of A- or above. It will be the outside party's responsibility to provide proof of their carriers rating. 2.1.6 The City of Waterloo, Iowa will be named as additional insured with respect to all casualty insurance policies. 2.1.7 Certificate of insurance will be submitted to the City Clerk prior to commencement of the contract/agreement and shall include a thirty -day notice of cancellation provision. 2.1.8 If the outside party fails to perform any of its obligations under the City's Insurance and Policy Requirements, Waterloo reserves the right to either purchase the required insurance coverage and assess the cost directly to the outside party, or to declare the outside party's bid invalid. 2.2 Bonds 2.2.1 A guarantee from each Bidder equivalent to five percent (5%) of the bid price is required. The guarantee shall consist of a firm commitment, such as a bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. 2.2.2 Successful Bidder will be required to furnish bond in an amount equal to one hundred percent (100%) of the Contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the Contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of the Contract. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 4 of 32 Page 195 of 730 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFB may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFB, including references, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for two (2) months, anticipated to be from September 25, 2025 to November 26, 2025. 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Two (2) week's notice must be given to renew the Contract for additional increments. City's Project Manager may administratively approve up to four (4) one (1) week time period renewals. Further renewals will require approval of the City Council as an amendment to the Contract. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance and bond requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder, and all exhibits to the RFB shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City that is substantially in the form attached hereto as Exhibit "C". 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 5 of 32 Page 196 of 730 such 14-day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted as "lump sum" after services are delivered and accepted, although the City may, at the City's sole option, provide partial payment for partial work completed. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred, and submitted to the City with supporting documentation by e-mail or US mail to: Attn: City of Waterloo Planning and Zoning Department, 715 Mulberry Street, Waterloo, IA 50703. 3.2.3 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.4 All work is to be done in strict compliance with this RFB and Demolition Specifications attached as Exhibit "B". The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 6 of 32 Page 197 of 730 SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking bids for the RACM demolition, removal, disposal and site clearance services of 1117 Lincoln St, as well as the part RACM and part non-RACM demolition, removal, disposal and site clearance services of 100 E 9th St (aka 105 E 10th St, former Crystal Ice building). 4.1 Scope of Work The City of Waterloo is seeking a qualified demolition contractor to demolish the structures and clear the sites. The Bidder understands and agrees that demolition and debris removal in the most expeditious manner possible is of the utmost importance and it will make every effort to complete all requirements of the Contract in the shortest time possible. The services to be performed under this Contract shall consist of the work described in the separate "Demolition Specifications" document (attached Exhibit "B") and shall be performed according to the standards set forth therein and herein. Any reference in this RFB to "this specification" shall include such Demolition Specifications. Bidder shall be responsible to familiarize itself with the specifications and to make a personal examination of the job site(s) and the physical conditions that may affect its performance under the Contract. This Contract includes two properties. 1117 Lincoln St is a 1 story dwelling that the City has designated as an immediate threat, structurally unsound, and not able to be abated for asbestos containing material (ACM). 100 E 9'h St (aka 105 E 10th St) is a 2 story commercial building (former Crystal Ice building). The structure was tested for ACM and mostly abated of ACM. The only remaining ACM is a black adhesive in a cork material between layers of concrete between the ceiling and floors. The ACM can't be removed without complete removal of the floor/ceiling the material is connected to, and the floors/ceilings can't be safely removed by an abatement contractor prior to demolition. The structures must be treated as Regulated Asbestos Containing Material (RACM), and their demolition and removal, including basements and cement slabs, must be handled as such. The structure and basement must be demolished and removed in a single day; if all RACM material cannot be removed in a single day, the RACM material will be thoroughly wetted and completely covered and secured with polyethylene plastic sheeting until demolition activities resume. Because of the RACM demolition designation, the Bidder must be licensed/permitted to perform the type of work proposed herein, or be working with a licensed asbestos contractor. All RACM disposals will be delivered to the Black Hawk County Landfill site, and copies of all landfill tickets will be provided to the City of Waterloo. Per DNR requirements, all debris will be RACM, except that metal, brick, and concrete can potentially be sorted, cleaned, and certified as free of ACM by a licensed asbestos contractor, and then disposed of as non-RACM material to the landfill, a rubble fill site, or recycling facility as appropriate. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Bid. 4.3 A mandatory walkthrough will be required for 100 E 9' St (aka 105 E 10'h St) on Thursday, September 4, 2025 at 1:00 p.m. (meet at 100 E 9'h St in the parking lot along E 10'h St). Bidders that do not have a representative in attendance at the walk thru are not eligible to bid on this contract. The property was tested and partially abated for asbestos, but has remaining RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 7 of 32 Page 198 of 730 ACM that could not be safely abated. Discussion at the walk thru will include how to proceed with the part RACM and part non-RACM demo. There will not be a mandatory walkthrough for 1117 Lincoln St. Bidders are advised/encouraged to make their own inspections of the property prior to bid submittal. The Planning Department is not in possession of a key. The properties may be partially boarded up and may require a cordless drill with various bits to remove boards to provide access. Please re -install any boards you remove to attempt to maintain security. 1117 Lincoln St is in very poor condition, and it is not advisable that you enter the property. Enter at your own risk. SECTION V METHOD OF EVALUATION 5.0 Contract Award - Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of Waterloo City Council. 5.0.1 Award of Contract shall be made to the most responsible and responsive bid from a Company whose bid offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City may select a Bidder based on an "all or none" bid, on individual responses, or as is otherwise deemed to be in the best interest of the City. 5.1 Financial Terms will not be the sole determining factor in the award. To determine the award, the City will award a contract to the Bidder offering services and experience that best represents the overall value to the City. 5.2 Bid Evaluation Procedures 5.3.1 Each bid will be evaluated based on experience and the evaluators' judgment of how well the bid addresses the City's requirements. Each prospective company is assured that any bid submitted will be evaluated using the best available information and without any forgone conclusions. 5.3.2 Consideration will also be given to solicited written clarification provided during the evaluation process and input from staff or other persons judged to have useful expertise that should be considered in a responsible, fair assessment of the relative merits of each bid. 5.3 A Bidder's submission of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used by the evaluators in the evaluation. 5.4 Following the evaluation process, the award process is as follows: 5.5.1 The evaluators shall determine which bidder has submitted the best bid using the criteria set forth above, and make its recommendation to the City Council. 5.5.2 The City Council considers a resolution awarding the Contract and authorizing the Mayor to execute the Contract on behalf of the City. Note, no Contract shall be deemed to be created and exist unless and until the City Council adopts a resolution awarding the Contract and authorizes the Mayor to sign the Contract. 5.5.3 The Mayor executes the Contract. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 8 of 32 Page 199 of 730 SECTION VI GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officials, officers, directors, employees and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice and all necessary supporting documentation. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 9 of 32 Page 200 of 730 otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract RD-2025-08-02P: 1117 Lincoln St (RACM) and 100 E 9' St (aka 105 E 10`h St (part RACM and part no RACM). Page 10 of 32 Page 201 of 730 EXHIBIT "A" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. Our bid, for demolition and site clearance of the sites are, not to exceed: 1117 Lincoln Street (RACM) $ 100 E 9th Street (aka 105 E 10th Street) (part RACM and part non-RACM) $ Total $ Total in written form: Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date : Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the Contract. RACM DEMOLITION. This contract includes demolition of buildings with regulated asbestos containing materials (RACM), requiring a licensed asbestos contractor Please check one: Our company is a licensed asbestos contractor. Our company is not a licensed asbestos contractor. Our company anticipates hiring the following subcontractor that is a licensed asbestos contractor: ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid Page 202 of 730 EXHIBIT `B" CITY OF WATERLOO DEMOLITION SPECIFICATIONS DEMOLITION AND SITE CLEARANCE SERVICES CONTRACT RD-2025-08-02P 1117 Lincoln St (RACM demo) and 100 E 9th St (aka 105 E 10t" St) (part RACM and part non-RACM demo) PART 1 - GENERAL 1.01 CITY REPRESENTATIVES The City's Representative for this project is: Aric Schroeder, City Planner/Project Manager. 1.02 DESCRIPTION OF WORK Unless directed otherwise in the Contract Documents or by the Project Manager, the Contractor shall: A. Remove and properly dispose of all trees (except for trees specifically noted to remain on the attached aerial photos of each site), structures, cement slabs, and driveways, trash, rubbish, basement walls, floors, foundations, steps, planters, retaining walls, fences (except as noted to remain on the attached aerial photos of each site), wells, cisterns, landscape features such as pools and waterers and concrete or asphalt flatwork such as sidewalks (excluding public sidewalks in street right-of-way), and the like from the specified property. B. Properly deal with any fuel tanks, outdoor toilets and septic tanks, cisterns, meter pits, and plug or abandon wells in accordance with standards prescribed in Part 2. C. Remove the materials from the demolition site in accordance with federal, state and local regulations. D. Reserved. E. Reserved. F. Disconnect all utility services before demolition per Section 2.07. G. Perform site clearance, grading, restoration and erosion control. H. Remove and replace sidewalk and paving as required. I. Complete the demolition work in accordance with the plans and these technical specifications. 1.03 PROTECTION OF THE PUBLIC AND PROPERTIES A. Littering Streets 1. The Contractor shall be responsible for removing any demolition debris or mud from any street, alley or right-of-way resulting from the execution of the demolition work. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 12 of 32 Page 203 of 730 Any cost incurred by the City in cleaning up any litter or mud shall be charged to the Contractor and be deducted from funds due for the work. 2. Littering of the site shall not be permitted. 3. All waste materials shall be promptly removed from the site. B. Street or Sidewalk Closure 1. If it should become necessary to close any traffic lanes, it shall be the Contractor's responsibility to submit a traffic control plan to the appropriate City authority 48 hours in advance of any lane or road closures indicating the area of closure and the signs and traffic control devises to be used to set up the closure. Adequate barricades and warning signs will be placed as required by the City. 2. If sidewalks are to be closed during demolition, submit a sidewalk closure plan that meets the ADA requirements to the Waterloo Engineering Department 48 hours prior to the scheduled closure. Contractor shall install necessary signing and barricades according to the approved closure plan. C. Protection of the Public by the Contractor. A temporary fence shall be erected around all excavation, dangerous building(s) or structure(s) to prevent access to the public unless the City's Project Manager determines that the site is sufficiently secure without fencing. Such fence shall be at least four feet high, consistently restrictive from top to grade, and without horizontal or vertical openings wider than four inches. There shall be Asbestos Warning placards placed in at least the corners of the fence. The fence shall be erected before demolition and shall not be removed until the hazard is removed. D. Noise Pollution: All construction equipment used in conjunction with this project shall be in good repair and adequately muffled. The Contractor shall comply with any noise pollution requirements of the City. E. Dust Control: The Contractor shall comply with applicable air pollution control requirements of the City's Representative. The Contractor shall take appropriate actions to minimize atmospheric pollution, and toward that objective the City's Representative shall have the authority to require that reasonable precautions be taken to prevent particulate matter from becoming airborne. Such reasonable precautions shall include, but not be limited to: 1. The use of water or chemicals for control of dust in the demolition of existing buildings or structures, construction operations, the grading of roads, or the clearing of land. 2. Covering, at all times when in motion, open -bodied trucks transporting materials likely to give rise to airborne dusts. F. Requirements for the Reduction of Fire Hazards 1. Removal of Material: Before demolition of any part of any building, the Contractor shall remove all volatile or flammable materials, such as gasoline, kerosene, benzene, cleaning fluids, paints or thinners in containers, and similar substances. This shall not be required for 1117 Lincoln Street, as the building has been deemed unsafe. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 13 of 32 Page 204 of 730 2. Fire Extinguishing Equipment: The Contractor shall be responsible for having and maintaining the correct type and class of fire extinguisher on site. When a cutting torch or other equipment that might cause a fire is being used, a fire extinguisher shall be placed close at hand for instant use. 3. Fires/Explosives: No fires of any kinds will be permitted in the demolition work area. No explosives of any kinds will be permitted in the demolition work area. 4. Hydrants: No material obstructions or debris shall be placed or allowed to accumulate within fifteen feet of any fire hydrant. All fire hydrants shall be accessible at all times. 5. Debris: Debris shall not be allowed to accumulate on roofs, floors, or in areas outside of and around any structure being demolished. Excess debris and materials shall be removed from the site as the work progresses. G. Protection of Utilities: The Contractor shall not damage existing fire hydrants, streetlights, traffic signals, power poles, telephone poles, fire alarm boxes, wire cables, pole guys, underground utilities, or other appurtenances in the vicinity of the demolition sites. The Contractor shall pay to repair or replace any damaged utilities. The Contractor shall pay for temporary relocation of utilities, which are relocated at the Contractor's request for his convenience. All below -ground utilities that are abandoned as a result of demolition shall be terminated at least two (2) feet below the finish grade of the site. H. Protection of Adjacent Property 1. The Contractor shall not damage or cause to be damaged any public right-of-way, structures, parking lots, drives, streets, sidewalks, utilities, lawns or any other property adjacent to parcels released for demolition, even if an adjacent property is scheduled for future demolition. The Contractor shall pay to repair or replace any such damage. The Contractor shall provide such sheeting and shoring as required to protect adjacent property during demolition. Care must also be taken to prevent the spread of dust and flying particles. 2. The Contractor shall restore existing agricultural drain tiles or roadway sub drains that are cut or removed, including drainable backfill, to original condition. Repairs shall be subject to approval by the property owner where applicable, and by the City's Representative. 1.04 RISK OF LOSS A. The Contractor shall accept the site in its present condition and shall inspect the site for its character and type of structures to be demolished. The City assumes no responsibility for the condition of existing buildings, structures, and other property within the demolition area, or the condition of the property before or after the solicitation for proposals. No adjustment of proposal price or allowance for any change in conditions that occur after the acceptance of the lowest responsible, responsive proposal will be allowed. B. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work shall be at the sole risk of the Contractor. The Contractor understands that it will be solely RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 14 of 32 Page 205 of 730 responsible for any liability, fees, fines, claims, etc. which may arise from its handling of materials not covered by the scope of the work. 1.05 PROPERTY OWNERSHIP A. Title: The property addresses will be included in the Contract Documents. Following execution of the Contract, and upon issuance of Notice to Proceed with respect to a given property, for the work of demolition and site clearance on all or any part of the demolition area referenced in the Notice to Proceed, all rights, title, and interest of the City in and to buildings, structures, fixtures and other personal property to be demolished and/or removed by the Contractor on part or all of said project area as described in the Contract Documents and Contract addenda thereto, shall be deemed to be vested in the Contractor. All materials are to be removed and disposed of or salvaged in conformance with these specifications. B. Land: No property rights, title, or interest of any kind whatsoever, in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the Contractor, or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract Documents. Contractor shall not use the land or premises, or allow any other party to use the land or premises, for any purpose other than activities in direct support of the demolition. 1.06 VACATING OF BUILDINGS The structures identified in the Contract Documents shall be vacated before a Notice to Proceed is issued and the Contractor begins work. In case the Contractor finds that any structure is not vacated, the Contractor shall immediately notify the City's Representative and shall not begin demolition or site clearance operations on such property until further directed by the City's Representative. The Contractor's responsibility for such buildings will not begin until the City's Representative issues a subsequent Notice to Proceed with Demolition Order. No claim for extension of time or increase in price will be considered because of occupancy of any buildings. In case such occupancy is prolonged, the City reserves the right to delete the structure from the work. 1.07 PERMITS AND FEES The Contractor shall obtain all the necessary permits and pay all permit fees that are required by the City or any other governmental authority in conjunction with the demolition work. The Contractor shall obtain a demolition permit issued by the City of Waterloo Building Inspections Department, which fee will be waived for demolition of City property. The Contractor shall obtain all necessary work in right-of-way permits. 1.08 MEASUREMENT AND PAYMENT A. Demolition Work: The Contractor shall be paid the lump sum price for demolition at each site as indicated in the proposal and as approved by the City, and this payment will be full compensation for removal of buildings, building materials, contents of buildings, appliances, incidental demolition debris, basement walls, foundations, steps, private sidewalks, driveways, and trees from the site; disconnection of utilities; furnishing and compaction of backfill material; grading of disturbed areas; erosion control and seeding; placing and removing safety fencing; collapsing of septic tanks and cisterns; capping of wells; and other work as necessary RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 15 of 32 Page 206 of 730 to complete the project. All such work shall be performed in accordance with standards prescribed in these Demolition Specifications. B. Incidental Items: The Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, temporary construction, charges, levies, fees, permits and other expenses necessary to complete this work according to the plans and specifications. PART 1A— REGULATED ASBESTOS CONTAINING MATERIALS (RACM) The property at 1117 Lincoln Street has been declared unsafe to enter. Therefore, the structure has not been tested for asbestos. The property at 100 E 9th Street (aka 105 E 10th Street) has been partially abated. All structural debris must be treated and handled as RACM, except as provided herein. Demolition and removal of structures, including basements and cement slabs of basement -less structures, must be accomplished in a single day; if all RACM material cannot be removed in a single day, the RACM material will be thoroughly wetted and completely covered and secured with polyethylene plastic sheeting until demolition activities resume. The Contractor will be required to have all permits and licenses required by the Iowa Department of Natural Resources (IDNR), Iowa Workforce Development (IWD), and the Occupational Health and Safety Administration (OSHA) for handling RACM, or be directly working with a subcontractor that is a licensed asbestos contractor who obtains all permits. The Contractor will be responsible to ensure that demolition activities are carried out in compliance with all applicable regulations of IDNR, IWD, and OSHA as well as all other federal, state, and local regulations. The Contractor shall employ good demolition techniques, including but not limited to: 1. Wetting structures and debris prior to and during demolition to reduce the potential for air migration of asbestos. 2. Using demolition techniques to minimize the excessive breaking of materials. 3. Maintaining the practice of keeping personnel at a safe distance from demolition activities. 4. Loading the materials with techniques to maintain a sufficient distance from personnel to reduce the exposure to airborne material. 5. Proper handling and covering of all loads to prevent RACM material from becoming airborne during hauling. 6. Placing a placard on the truck hauling the RACM debris in accordance with the IDOT and IDNR requirements. 7. Disposing of RACM, as approved by IDNR, shall be at separated areas of disposal sites and shall be disposed of using techniques to minimize the potential for debris or dust to become airborne. 8. Manual cleaning of the demolition site to remove all asbestos materials from the site. 9. All trucks and/or trailers must have solid metal end -gates. If city water is not available, the Contractor shall have a water truck on standby during the demolition to maintain a sufficient source to maintain wetting of RACM. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 16 of 32 Page 207 of 730 Contractor shall be responsible for providing protective gear and equipment to its agents and employees and for ensuring its proper utilization in the event of an encounter with asbestos in the debris being removed as well as the RACM designated structures. PART 2 -EXECUTION 2.01 DEMOLITION SCHEDULE The Contractor shall complete the Project in an expeditious manner and shall commence work in a timeline consistent with the term of the Contract after being notified by the City with a Notice to proceed on any given property or properties. The Contractor shall be responsible for providing the City's Representative with a minimum of 24 hours advance notification prior to commencing demolition activity with respect to any property. The site shall be completely fenced and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. 2.02 SALVAGE OF DEMOLITION MATERIALS The Contractor shall not be allowed to salvage RACM materials from any property on this project. Non-RACM material (such as private sidewalks and driveways, trees, or other landscaping features) may be salvaged or disposed of in other than the Black Hawk County Landfill. Per DNR requirements, all building debris will be RACM, except that metal, brick, and concrete can potentially be sorted, cleaned, and certified as free of ACM by a licensed asbestos contractor, and then disposed of as non-RACM to the landfill, a rubble fill site, or recycling facility as appropriate. No salvaging shall occur on the property until after the City of Waterloo has issued a Notice to Proceed for the property. The Contractor shall assume all expense, risk, and liability for salvaging. It is preferred that the Contractor remove items to be salvaged from the premises to the Contractor's premises or other private lands for pick up by other individuals or entities. If the Contractor intends to allow any other individuals or entities to enter the property on this project to perform salvaging, the Contractor shall only do so after obtaining from the third -party salvager a certificate of insurance for general liability with limits of liability of at least $1,000,000 per occurrence for Bodily Injury and Property Damage. For entities with employees, it shall include Workers Compensation and Employers Liability Insurance meeting the requirements of the Iowa Workers Compensation Law covering all of the entity's employees carrying out their work. The Contractor, as well as the City of Waterloo, Iowa, and their respective officials, officers, directors, employees and agents, shall be named as additional insured on the third -party salvager's general liability insurance policies and certificates of insurance 2.03 DEMOLITION AND REMOVALS A. Structural Parts of Buildings 1. No wall or part thereof shall be permitted to fall outwardly from any building except through chutes or by other controlled means or methods, which will ensure safety and minimize dust, noise and other nuisance. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 17 of 32 Page 208 of 730 2. Any part of a building, whether structural, collateral, or accessory, which has become unstable through removal of other parts, shall be removed as soon as practicable and no such unstable part shall be left free-standing or inadequately braced against all reasonably possible causes of collapse at the end of any day's work. B. Basements and Foundation Walls: Cement slabs and footings or foundations of structures without basements are to be completely removed. All concrete basements, footings, slabs of basementless structures and floors, including that of garages, are required to be completely removed and shall be broken up and removed. All basement areas and below grade excavation areas are to be inspected and approved by the City's Representative before backfilling is started. Failure to obtain approval may result in re -excavation of the areas at the Contractor's expense. The City cannot provide verification regarding the area of the basements, but the Black Hawk County Assessor's detailed reports do provide indication for presence of basements and approximate areas. C. Concrete Slabs: The Contractor shall remove all concrete slabs, asphalt, surface obstructions, masonry slabs and appurtenances, unless otherwise directed. D. Signs and Landscape Structures: Landscape structures, retaining walls, or signs must be removed with the project. The Contractor shall employ hand labor or other suitable tools and equipment necessary to complete the work without damage to adjacent public or private property. Where such structures are removed, the area shall be graded to match adjacent natural grade levels or as directed by the City's Representative. The cost of removal of any such structures is incidental and shall be included in the lump -sum bid for demolition. Where such retaining walls or curbs are removed, the embankment shall be graded to a slope of not greater than 3:1 horizontal to vertical, or as directed by the City's Representative. E. Fences: Fences, guardrails, bumpers, clotheslines, and similar facilities shall be completely removed from the site, except fences on the apparent boundary between a Contract parcel and an improved non -Contract parcel shall not be removed unless specifically stated in the special provisions. All posts for support shall be pulled out or dug up so as to be entirely removed. F. Partially Buried Objects: All piping, posts, reinforcing bars, anchor bolts, railings and all other partly buried objects protruding from the ground shall be removed. The remaining void shall be filled with soil and compacted in accordance with these specifications. G. Vegetation: The Contractor shall remove all trees, and such other stumps, bushes, vegetation, brush and weeds, whether standing or fallen (except as otherwise specifically noted or as directed by the City's Representative). The Contractor shall protect any trees on adjacent property from damage by the demolition operation. In the event that the Contractor damages an adjacent property tree, it shall be repaired or removed and replaced by the Contractor as directed by the City's Representative. H. Fuel Tanks: Fuel tanks, above or below ground, shall be carefully removed and disposed of in a safe manner in accordance with the State Fire Marshal's regulations and those of the Iowa Department of Natural Resources. 1. Fuel tanks, above or below the ground, or tanks which have been used for storage of gasoline, kerosene, benzene, oils or similar volatile materials shall be carefully removed and disposed of in a safe manner. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 18 of 32 Page 209 of 730 2. All other tanks or receptacles shall be pumped out or emptied in a safe manner, and then shall be flushed out immediately with water, carbon dioxide or nitrogen gas until they are gas -free when checked with a "Explosimeter" or another equally efficient instrument, before the work of removal is begun. Checking with the "Explosimeter" shall be done in the presence of the City's Representative by competent personnel. I. Outdoor Toilets and Septic Tanks: Outdoor toilets and septic tanks shall be pumped out by a licensed company. The toilet building shall be demolished and removed from the site. After cleanout or removal of structures, outdoor toilets, septic tanks, cisterns and meter pits shall be collapsed so they will not hold water and filled with dirt. Any excavations shall be backfilled and compacted in accordance with these specifications. As an old farmhouse, 1318 Martin Road is presumed to have a septic tank. 2.04 WELL PLUGGING AND ABANDONMENT If applicable, all drilled wells shall be plugged and abandoned in accordance with Iowa Code § 455B.190 and Iowa Administrative Code title 567, chapter 39. An Iowa Department of Natural Resources, Abandoned Water Well Plugging Record shall be filed upon completion of the well abandonment. All sand point wells shall be pulled out of the ground, or if unable to be pulled, shall be plugged in accordance with Iowa Code. 2.05 DISPOSAL OF DEMOLITION DEBRIS AND SOLID WASTE A. Acknowledgement: The Contractor acknowledges, represents and warrants to the City that it is familiar with all laws relating to disposal of the materials as stated herein and is familiar with and will comply with all applicable guidelines, requirements, laws, regulations, of any federal, state or local agencies or authorities. The Contractor acknowledges and understands that any disposal, removal, transportation or pick-up of any materials not covered under the scope of work or not in compliance with these specifications shall be at the sole risk of the Contractor. The Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which may arise from its handling of materials not covered by the scope of work or not in compliance with these specifications. B. Debris: All materials and incidental demolition debris shall be removed from the demolition area leaving the demolition area free of debris. Any cost incurred by the City in cleaning up such materials and debris left behind shall be deducted from funds due the Contractor under the Contract. C. Tires, Household Hazardous Waste, White Goods and Electronics: Tires, household hazardous waste (HHW) (which includes propane tanks, paint, pesticides and other materials that are restricted items for disposal in municipal landfills), white goods (which include household appliances such as washers, dryers, refrigerators, stoves, dishwashers, heaters, hot water heaters, etc.) and electronics (e-waste) will be first segregated from the structures and transported to an appropriate disposal site. The Black Hawk County Landfill will not accept HHW, so an alternative disposal site must be proposed. These wastes may be segregated in the field and hauled in concentrated loads. The Contractor shall visit the site to determine the number of tires that have been abandoned on site. If any additional tires are deposited on site prior to commencing demolition activity, the Contractor shall immediately notify the City's Representative of the quantity of additional tires so a change order can be prepared for additional removal. A change order will only be considered if the Contractor identified the number of abandoned tires on the site in the bid tabulation. There will be no separation of any RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 19 of 32 Page 210 of 730 of the before listed materials as it relates to 1117 Lincoln Street, as the structure has been identified as unsafe to enter. D. Disposal of Demolition Debris and Solid Waste: 1. All RACM debris and solid waste shall be delivered by the Contractor to the Black Hawk County Landfill. The Contractor shall be responsible to pay all fees for waste disposal. The Contractor shall submit to the City's Representative copies of all disposal tickets, where available, which identify the specific address of the origin of the debris associated with each ticket. The cost of all disposal fees shall be considered incidental to the demolition and shall be included in the lump sum bid for demolition. 2. All loads shall be secured while in transit, and all trucks used for disposal shall have a solid metal tailgate. Tarps and netting shall be used to prevent loss or dispersal of debris during transit and to minimize the threat of harm to the general public, private property and public infrastructure. E. Asbestos Abatement: The property at 1117 Lincoln Street will have no asbestos abatement, as the structure has been identified as unsafe to enter, and RACM. The property at 100 E 9th Street (aka 105 E l0th St) was tested and partially abated, but has remaining ACM that could not safely be abated, and must be abated as a partial RACM demolition. The handling of asbestos material is subject to all applicable state and federal mandates. F. Freon Removal and Disposal: The handling of Freon -containing appliances is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the identification and removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. This shall not be required for 1117 Lincoln Street, as the building has been deemed unsafe. G. PCB and Mercury Removal and Disposal: The handling of any fluorescent lighting fixtures and ballasts containing PCB or mercury is subject to all applicable state and federal mandates and regulations. The Contractor shall be responsible for the removal and disposal of the material in accordance with applicable regulations. All costs associated with said removal and disposal shall be considered incidental and shall be included in the lump sum bid for demolition. This shall not be required for 1117 Lincoln Street, as the building has been deemed unsafe. 2.06 BACKFILL, GRADING, AND CLEAN UP A. Backfill: When site conditions permit, as determined by the City's Representative, soil or sand shall be used as backfill material. Excess excavation materials shall be removed from the site. Any borrow or fill material shall be approved by the City's Representative before and during the placing of the material. All depressions on the property shall be filled, compacted, and graded to a uniform slope with adequate drainage. B. Compaction: All excavations shall be backfilled with acceptable material and compacted. The Contractor shall notify the City's Representative twenty-four hours in advance of placing any backfill. All backfill shall be adequately compacted so as to minimize soil settling. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 20 of 32 Page 211 of 730 C. Additional Fill Material: All additional fill material shall be of similar quality to the soil adjacent to the excavation, and free of rubble or organic matter. There shall be no payment for additional fill material, which shall be considered incidental to the demolition and shall be included in the lump sum bid for demolition. D. Hand Labor: The Contractor shall employ hand labor where the use of power machinery is unsafe or unable to produce a finished job. Hand labor shall also be used to clean the site and adjacent public right-of-way of any debris. E. Grading: The site shall be graded to conform to all surrounding areas and shall be finished to have a uniform surface that shall not permit ponding of water. The Contractor shall grade and shape the site to drain, complete final clean up and erosion control as part of the lump sum price for demolition. F. Final Cleaning Up: 1. Before acceptance of the demolition work, the Contractor shall remove all unused material and rubbish from the site of the work, remedy any objectionable conditions the Contractor may have created on private property, and leave the right-of-way in a neat and presentable condition. The Contractor shall not make agreements that allow salvaged or unused material to remain on public or private property at or adjacent to the project area. All ground occupied by the Contractor in connection with the work shall be restored. Restoration shall include grading and erosion control that meets applicable standards and regulations. 2. On demolition sites where erosion control will be delayed because of the allowable seeding dates, the Contractor shall complete grading and shaping of the site to leave the site in a neat and presentable (mowable) condition subject to the approval of the City's Representative. Erosion control shall include preparation of the seedbed, furnishing and installing seed, fertilizer, and straw mulch. 3. Final cleaning up shall be subject to approval of the City's Representative and in accordance with applicable regulations. All pieces, parts, scraps, debris, rubbish, wood or organic materials from demolition activities shall be cleaned up and removed from the premises. Final cleanup after a structure is demolished shall include complete and thorough removal from the premises of all parts or pieces of the building, its contents and its furnishings, including all debris, organic materials, rubbish, wood, concrete and masonry rubble. All hazardous open pits and recesses shall be filled with thoroughly tamped earth or mortar, whichever is completely required to eliminate the hazard. 2.07 UTILITY DISCONNECTIONS The Contractor shall be responsible for coordinating with public and private utility companies for disconnection of services, including, but not limited to, water, sewer, electricity, natural gas, cable television, phone and internet. A. Sanitary Sewer Service Disconnection: All sanitary sewer services shall be disconnected before demolition work begins and plugged in conformance with requirements of the City. The Contractor shall not backfill the area prior to inspection by the Waterloo Building Inspections RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 21 of 32 Page 212 of 730 Department. Contractor may contact the Waterloo Building Inspections Department for requirements to comply with this specification. B. Water Service Disconnection: All water services and stubs for the buildings or properties within the demolition work shall be disconnected before demolition work begins in conformance with the requirements of the City. The Contractor shall not backfill the area prior to inspection by Waterloo Water Works. Contractor may contact the Waterloo Water Works for requirements to comply with this specification. C. Storm Sewer: Disconnect all sump pump and area drain connections to the storm sewer system. Notify the Waterloo Engineering Department for inspection of the disconnection prior to placing backfill material. D. Backfill and Compaction within City Right -of -Way: 1. Streets: The Contractor shall backfill, compact as specified and patch the surface of all excavations made in streets according to the specifications of the Waterloo Engineering Department. Contractor shall contact the Waterloo Engineering Department for compliance with this specification. 2. Public Right -of -Way: All areas within the public right-of-way (including parking and sidewalk areas) shall be compacted and restored. Any sidewalk removed or damaged shall be replaced to the specifications of the Waterloo Engineering Department. Contractor shall contact the Waterloo Engineering Department for compliance with this specification. 2.08 EROSION CONTROL During demolition activities, Contractor shall control off -site vehicle track out (stabilized entrance) and prevent sediment from reaching neighboring properties or drainage infrastructure. This can be accomplished through use of vegetative buffers, silt fence or wattles. All on site or adjacent storm water intakes shall be protected as needed. After demolition, all disturbed areas associated with the work shall be broadcast seeded and fertilized in order to prevent erosion. The following seed mixture shall be used: 40% Berkshire Hard Fescue 30% Treasure Chewing Fescue 30% Badger Creeping Red Fescue Required application rate: 10 pounds per 1,000 SF. Straw mulch is required and a 21-7-14 fertilizer at 3 pounds per 1,000 SF to be used after the seed has been applied. Once vegetation is established to stabilize the soil, the Contractor shall remove all temporary erosion control measures. City's Representative may approve alternate seeding blends that are deemed equally acceptable as determined by the City. For sites over one acre of disturbance (as one site is): 1. All of the above requirements shall be met, and 2. Contractor shall develop a Storm Water Pollution Prevention Plan (SWPPP) and obtain necessary approvals/permits from the City and State. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 22 of 32 Page 213 of 730 3. Contractor shall contact the Waterloo Engineering Department for pre -disturbance inspection prior to land disturbance, and for post -disturbance inspection prior to permit closure. 2.09 SAFETY AND FENCING A. Safety: The Contractor shall comply with all applicable current federal, state and local safety and health regulations. B. Safety Fencing: The Contractor shall furnish and place a safety fence around the site of the work adequate to secure the demolition site, including any resulting debris or excavation, and to prevent pedestrian access. The fencing, including all materials, shall be considered incidental to the demolition. The safety fence shall remain in place until the demolished materials are removed from the site and all holes or excavated areas are backfilled, and all hazards removed. The fencing material shall remain the property of the Contractor. 2.10 AUTHORIZED WORKERS Only the Contractor and its employees are allowed to demolish, dismantle, detach or dispose of any part of the demolition structure or its contents. Other individuals or entities that the Contractor intends to allow to salvage materials shall only be allowed on the premises after fully satisfying the insurance requirements specified in Section 2.02 above. 2.11 DAILY CLEAN UP OF RIGHT-OF-WAY AND PRIVATE PROPERTY At the end of each workday, the Contractor shall clean sidewalks, streets, and private property of any debris caused by the demolition operation. 2.12 RESERVED 2.13 EQUIPMENT 1. The Contractor shall be equipped with the normal tools of the trade and shall furnish all labor, tools, and other items necessary for and incidental to executing and completing all required work. 2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of federal, state and local regulations, including, without limitation, all US DOT, Iowa DOT and safety regulations, and are subject to approval of the City. All loads must be secured and tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to pick up any oil spilled from loading or hauling vehicles. 3. Contractor shall submit copies of the landfill tickets generated during project to the Project Manager that identifies the disposal site (Black Hawk County Landfill — refer to 2.05 (D) Disposal of Demolition Debris and Solid Waste) to which the materials were delivered. Such tickets shall be required to process billing statements by the Contractor. 2.14 ARCHAEOLOGY In the event that archaeological deposits (soils, artifacts and features, including cisterns, privies and the like), or other remnants of human activity are uncovered, or if archaeological deposits are found during demolition, the project will be halted immediately in the vicinity of the RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 23 of 32 Page 214 of 730 discovery, and the Contractor will take reasonable measures to avoid or minimize harm to finds. The Contractor will inform the City's Representative. The City will then inform the State Historical Society of Iowa (SHSI) immediately. Work in the sensitive area cannot resume until a qualified archaeologist determines the extent of the discovery, consultations between SHSI are complete, and the City has been notified by SHSI to proceed. 2.15 PRICING This is a unit price, lump sum contract; all bids, bid components and bid tabulations are on a "not to exceed" basis. Change orders, additions, deletions and any other changes in the scope of work, will take the form of written amendments mutually agreed to by Contractor and City. In the case of mathematical errors, transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid figures. 2.16 PROPERTY DAMAGE The Contractor shall be responsible for all damages to public and private property. The Contractor shall be responsible for having at least one person of authority and responsibility at the job site, and shall keep a report of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely manner as determined by the City, the City has the option of having the damage repaired at the Contractor's expense to be reimbursed to the City, withheld from future payments of the Contractor, or paid from the performance bond. 2.17 SPECIAL PROVISIONS 1117 Lincoln St: This 1-story home has a chain link fence along a portion of the north property line that is the abutting property owner's fence, and is to remain (protect). All overgrowth up to the fence is to be removed. There are several smaller trees in the middle of the rear of the lot to be removed, and then several trees right along the south side of the dwelling to be removed. There is a large tree near the south property line next to a shed. This tree and shed are the abutting property owner's, and are to remain (protect). There is an alley along the rear that can be used for access, but there is an overhead electric line (remain/protect) between the alley and the property. View along north property line looking west Fence to Remain (protect) RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 24 of 32 Page 215 of 730 Tree and shed to Remain (protect) View along south property line looking east Tree and shed to Remain (protect) View along north property line looking east RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 25 of 32 Page 216 of 730 - 100 E 9th St (aka 105 E 10th St): This property was a former Crystal Ice building. All trees on this property are to be removed. The property extends from the right-of-way of E 9th St to the right-of-way of E 10th St, and has driveway approaches and driveways to be removed along both E 9th St and E 10th St. See attached aerial photo for "cut line" for where the driveway and pavement areas for the abutting privately owned property at 106 E 9th St will remain (protect). The property at 106 E 9th St recently built encroachments (asphalt paving and a fence with gate) onto the property in question. These encroachments (pictured below) are to be removed, if not already removed at time of demolition). The below pictured loading dock, which extends onto the property at 1112 Sycamore St (which is also owned by the City) is also to be removed. E 10th St Remain (protect) Remove 1112 Sycamore St Remain (protect), also owned by City Remove Trees • Remove Loading Dock RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 26 of 32 Page 217 of 730 Remain (protect) Remove driveway approach k Remain (protect) Property corner marked by lath Remove Cut Line, property corners marked Property corner marked by paint RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 27 of 32 Page 218 of 730 Cut Line, property corners marked Remove Property corner marked by lath 106 E 9th St Remain (protect), privately owned RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 28 of 32 Page 219 of 730 EXHIBT "C" DRAFT CONTRACT CONTRACT RD-2025-08-02P CONTRACT FOR DEMOLITION AND SITE CLEARANCE SERVICES 1117 Lincoln Street (RACM demo), and 100 E 9th Street (aka 105 E 10th Street) (partial RACM demo and partial non-RACM demo) This Contract for Demolition and Site Clearance Services part RACM) (the "Contract") is entered into as of September 15, 2025 by and between the City of Waterloo, Iowa ("City") and ("Contractor"). In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For the period of September 25, 2025 thru November 26, 2025, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all supervision, technical personnel, labor, materials, tools, machinery, services, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in Contractor's RFB response, except by written amendment as provided herein. Contractor's request for payment for services authorized under this Contract shall be submitted in accordance with the Contract Documents and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted and all necessary supporting documentation is submitted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for all work performed, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work, in accordance with the specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Bid b. Addenda (if any) c. Response (Bid) from Contractor d. Specifications for Demolition and Site Clearance In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ as provided in the Bid Tabulation that is part of Contractor's RFB Response referenced in Section 2.c above, except by written amendment as provided herein. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 29 of 32 Page 220 of 730 3. Approval; Timing of Work. Contractor shall not begin work on any demolition until after the contract has been approved by the city council and the Contractor has been issued a Notice to Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed unless otherwise agreed upon by both parties, and all work shall be completed and delivered within the term of the Contract. The Contractor shall be responsible for providing the City's Representative with a minimum of 24 hours advance notification prior to commencing demolition activity with respect to any property. The site shall be completely fenced, and secured when left unattended. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of Contract. 4. Performance Bond. Contractor will be required to furnish bond in an amount equal to one hundred percent (100%) of the contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this Contract. 5. Indemnity. Except as to any negligence of City, its officials, officers, directors, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, directors, employees and agents, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but not limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 6. Property Damage. Contractor shall be responsible for all damage to public or private property. Contractor shall have one responsible person at the job site at all times when demolition activities are undertaken. Contractor shall keep a report of all damage. If public or private property is damaged by Contractor and is not repaired in a timely manner as determined by City, City has the option of having the damage repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor hereunder. 7. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01 P: 310 Upland Drive (former Parkview care facility). Page 30 of 32 Page 221 of 730 a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 8. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 9. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 10. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venture of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments, which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of their work for City. Contractor shall be solely responsible for compensating its employees, if any. 11. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 31 of 32 Page 222 of 730 12. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 13. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Demolition and Site Clearance Services as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR By: Quentin Hart, Mayor Authorized Representative Attest: Kelly Felchle, City Clerk RFB FOR DEMOLITION AND SITE CLEARANCE SERVICES Contract D-2025-08-01P: 310 Upland Drive (former Parkview care facility). Page 32 of 32 Page 223 of 730 Tree to Remain (Protect) Fence to Remain (Protect) Overhead Electric (Protect) Tree to Remain (Protect) Shed to Remain (Protect) 1•11- Remove Trees + Overgrowth 1123 Lincoln St 1117 Lincoln St 1111 Lincoln St Tree to Remain (Protect) CO -J 0 U J Remove Private Walk Remove Trees + Overgrowth Esri Community Maps Contributors, to a DNR, © OpenStr etMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, Ge Technologies, Inc, ETI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, U FWS, Sources: Esri, Maxar, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCE S, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, ceoland, FEMA, Intermap, and the GIS user community Citly of Waterloo, Iowa Deno 00.4 of 7111 0 4,000 8,00012,000 Feet Black Hawk County, IA Summary Parcel ID 891314430009 Property Address rrrw1ar WATERLOO IA509n3 Brief Tag Description INot NIo� oADDITION °�'a 9144almeme'nts) Deed Bool.age 024-24891 a1/16/2414) contract Book/Page Clara (N :Th�rorassessment purposes oniv.Nottoheused ro.. amsl Di.. 940001-WATERLOO CITY/WATERLOO SCH School District WATERLOO COMMUNDYSCHOOLS Neighborhood Neighborhood Owner im information Deed Mall To WATERLOO Address Change Form Link to the Address Change Form Sales Date Seller Type Multi Parcel Amount 5/28/1985 Show Deed/Contract Show Deed/Contract Land Lot Dimensions Regular Lot 50.00 130.00 woe'. Land sires usmfor assessm. vurws nlv.rhia is not a survey ormeproperty/ Residental Dwellings Residential Owelling Occupancy Single-FamliY Style 1Story Frame Architectural Style N/A Year Built 1895 Exterior Material Asb Total Gross LMngAxa Num. of Rooms 5 above,Pelow Number ofBedrooms e.5yx .o began Basement Basement Area 804 Basement Finished Area Plumbing 15tandard Bath: Ce.al Air Heat Y. Fireplaces Porches 1S Fa me Enclosed 1126SO4 Deds Additions 15tn,Framen20 8Fl; Permits Date Description Contract Amount FC 07/10/2025 WA HA1014 Valuation 09/22/2004 2025 2024 M. 2023 2022 2021 Classification Residential Residential Residential Residential Residential • Assessed Land Value + Assessed Improvement Value 80 So 80 • Asessed Dwelling Value Sa0950 $28550 $28550 $211m $211m Gross Assessed Value $41.320 341320) $34,20 80 $34$2o $0 $13,54O 80 Exemptions Daarrlwlon Amount m $34.920 $34.920 $27.540 $2754O 80 $2]340 CIN PROPERTY Taxation 41.320 2.4 Pay 2025-2026 2023 Pay 2024-202-5 2022 Pay 2023-2024 2021 Pay 2022-2023 83,021 $2952 $3,481 $3,448 $O 80 + Taxable Dwelling Value 813542 $13231 811569 $11.459 416.563 08,183 $15450 410.583 80 80 80 $0 4 Dvv awre l4810oom value) $16563 $16.183 40.18730 $14.907 3949908 435753 $692.96 $604.82 Ssaset As land Credit $000 $000 $000 $000 Family Farm Credit $0.00 $00O $000 $0.0O Homestead Credit $0.00 $0.00 SO.00 $0.00 Disabled and Senior Citizens Credit $000 $000 $000 $000 Business Property C.It $O.00 $0.00 Net Tares Clue Tax History Due .e $75753 S65.6 $604.82 45ee81 Amount Paid Date paid Receipt 2024 September 2025 $379 No $399 No 708867 202, September 2024 $349 Yes $349 Yes 631963 2022 March Septen�� 2023 $302 Y. Yes 513367 2021 Ma. 2023 September 2022 8294 472143 September 2021 8409 373373 2019 Ma.September 2020 237553 2018 March 2020 September 2019 037537 2017 Ma. 2019 September.. 814 k 037537 2017 March 2019 September 2018 $41 037537 2017 September Zola 037537 2016 March 2018 September 2017 $0 037537 2016 epte Mar cher 2017 $ 899 tte 037537 2016 Pay Property Taxes Ma. 2018 September 2017 rink here to pay property tam for the party. Photos $313 $313 037537 Page 225 of 730 Sketches 12 17 RR 21 Sitetch by mew Gana Map Polling Location View Polling Location Recent Sales In Area Sale date range: From: 08/12/2022 Search Sales by Neighborhood [ Search Sales by Subdivision [ 01.nox 1500 Homestead Tax Credit and Exemption 08/12/2025 Feet Apply Online for the Homestead Tax Credit and Exemption Military Service Tax Exemption Application Apply Online for the Military Service Tax Exemption The maps and data available f or access at this User Alva, Policy I GDPR Privacy Notice Last Data Uoloa./11/2025.10:30:18 Pm Search Sales by Distance Contact I, Page 226 of 730 Cut Line Remove Driveway Powerline (Protect) Fire Hydrant Remove all overgrowth .25 Driveway Remain (protect) 106 E 9th St Remain (protect) 1112 Sycamore St Remain (protect) (City property) Remove all trees and overgrowth 100E 9th St aka 105 E 10th St Fire Hydrant i J��Nrs Remove Dock Esri Community Mj,ps Contributors, I wa DNR, © OpenStreetMap, Microsoft, Esri, TomTom,�\arm� in, SafeGraph, Geo' hnologies, Inc, METI/NASA, USGS, EPA, NPS, Ui�__.. Cs Bureau, USDA, USFWources: Esri, Maxar,/Airbus DS, USGS, NA, NASA, CGIAR, N Robinson' NCEAS, N,LS, OS, NMA, Geodatas$'�relsen, Rijkswat'• staat, GSA, Geoland, FEfv�IA, Inter rap, and the GIS user community Citly of Waterloo, Iowa Deno 007 of 7111 0 4,000 8,00012,000 Feet Black Hawk County, IA Summary Parcel ID 891325179013 Alternate ID Property Address 100 E 9TH ST 105 E 10TH ST WATERLOO IA 50703 Sec/Twp/Rng N/A Brief ORIGINAL PLAT WATERLOO EAST LOT 5 AND LOTS 8 THRU 10 AND SELY 53 FT Tax Description LOT 6 AND SELY 53 FT LOT 7 AND NWLY 100 FT OF SWLY 20 FT LOT 7 ALL IN BLK 20 (Note: Not to be used on legal documents) Deed Book/Page 2014-012510(12/20/2013) Contract Book/Page Adjusted CSR Pts 0 Class C - Commercial (Note: This is for assessment purposes only. Not to be used for zoning.) District 940001- WATERLOO CITY/WATERLOO SCH TIF District 941041 - WATERLOO RIVERFRONT UR TIF School District WATERLOO COMMUNITY SCHOOLS Neighborhood Neighborhood *WAREHOUSE/SHOP WA-E Owner information Deed CITY OF WATERLOO 715 MULBERRYST WATERLOO IA 50703 Address Change Form Mail To CITY OF WATERLOO 715 MULBERRYST WATERLOO IA 50703 Link to the Address Change Form Show Deed/Contract Show Deed/Contract Land Lot Area 1.02 Acres ;44,344 SF (Note: Land sizes used for assessment purposes only. This is not a survey of the property) Commercial Buildings Total GBA 19,700 SF Building 1: Warehouse (Storage), Solid Brick - 8", 2 Story, Built -1902, 9600 SF, Bsmt - 9600 SF, HVAC - No HVAC / Combination FHA - AC, Roof - Rubber Membrane/Conc Adjustments: Office - internal w/heat only, 220 SF Heat - none, 9390 SF Canopy- Metal, 36 SF Loading Dock, 36 SF Floor - dock level adjustment, 9600 SF Addition 1: Warehouse (Storage), Wood - Frame, 1 Story, Built -1950, 500 SF, Bsmt - 0 SF HVAC - No HVAC, Roof - Asph. Shingle/ Wood Dk Adjustments: Heat - none, 500 SF Floor - dock level adjustment, 500 SF Plumbing: 2 -Toilet Room Building Extras: #1- Elevator - Freight Hydraulic, Power Elev, 100 Feet/Min, 3 Stops, Manual Door, 6,000 LB Capacity, 1960, Qty1 #2- CONC PANELS, Quantity=20,272.00, Units=SFSA, Height=10, 1980, Qty1 #3- MTL BRZWY, Quantity=448.00, Units=Square Feet, Height=8, 1902, Qty1 Yard Extras #1- (1) Paving - Asphalt 8,600 SF, Asphalt Parking, Average Pricing, Built 1960 #2 - (1) Paving - Concrete 800 SF, Concrete Parking, Average Pricing, Built 1960 Permits Permit # Date Description Amount FC 07/23/2023 Demo/Rmvl 0 WA 04162 07/19/2012 Misc 1,142 Page 228 of 730 Valuation 2024 2023 2022 2021 2020 Classification Commercial Commercial Commercial Commercial E + Assessed Land Value $50,450 $50,450 $30,270 $30,270 $30,270 + Assessed Improvement Value + Assessed Dwelling Value $104,790 $104,790 $59,640 $59,640 $75,610 $0 $0 $0 $0 $0 = Gross Assessed Value $155,240 $155,240 $89,910 $89,910 $105,880 - Exempt Value = Net Assessed Value Exemptions Code Description ($155,240) ($155,240) ($89,910) ($89,910) ($105,880) $0 $0 $0 $0 $0 Amount E86 CITY PROPERTY 155,240 Taxation 2023 2022 2021 2020 Pay 2024-2025 Pay 2023-2024 Pay 2022-2023 Pay 2021-2022 + Taxable Land Value so so $0 $0 + Taxable Improvement Value + Taxable Dwelling Value $0 $0 $0 $0 $0 $0 $0 $0 = Gross Taxable Value $0 $0 $0 $0 - Homestead 65+ Exemption $0 $0 $0 $0 - Military Exemption $o $o $o $o = Net Taxable Value $o $o $o $o x Levy Rate (per $1000 of value) 43.12949 40.18730 39.49908 40.15223 = Gross Taxes Due $0.00 $0.00 $0.00 $0.00 - Ag Land Credit $0.00 $0.00 $0.00 $0.00 - Family Farm Credit $0.00 $0.00 $0.00 $0.00 - Homestead Credit $0.00 $0.00 $0.00 $0.00 - Disabled and Senior Citizens Credit $0.00 $0.00 $0.00 $0.00 - Business Property Credit $0.00 $0.00 $0.00 $0.00 = Net Taxes Due $0.00 $0.00 $0.00 $0.00 Tax History Year Due Date Amount Paid Date Paid Receipt 2023 rch 2025 September 2024 $0 No $0 No 621830 2022 March 2024 September 2023 $0 No $0 No 534639 2021 March 2023 September 2022 $0 so No No 2020 2019 March 2022 September 2021 $0 so No No 429806 350009 March 2021 September 2020 Pay Property Taxes Click here to pay property taxes for this parcel. Photos so No 210065 $0 No Page 229 of 730 Sketches Sketch by xwu.wmaY eon.cam MTL BRZWY [448] 64 OFF 7 150 B1.25 B BRK [9600] 10 50 A2.15 FR [500] CANOPY [36] WO DOCK [36] Page 230 of 730 Map Polling Location View Polling Location Recent Sales In Area Sale date range: From: 10/03/2021 Sales by Neighborhood Sales by Subdivision To: 10/03/2024 Distance:l 1500 I Feet Homestead Tax Credit and Exemption Sales by Distance Apply Online for the Homestead Tax Credit and Exemption Military Service Tax Exemption Application Apply Online for the Military Service Tax Exemption No data available for the following modules: Sales, Agricultural Land/CSR, Residental Dwellings, Agricultural Buildings, Tax Sale Certificate, Special Assessments, Board of Review Petition. The maps and data available for access at this website are provided "as is" without warranty or any representation of accuracy, timeliness, or completeness. User Privacy Policy I GDPR Privacy Notice Last Data Upload: 10/3/2024, 12:11:42 AM Contact Us J SCHGNEIIATIAL DER Page 231 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Randy Bennett, Public Works Division Manager Traffic Operations Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution setting date of public hearing as September 15, 2025, to approve plans and specifications in conjunction with the Ansborough Avenue CMAQ, Traffic Signal Fiber Optic Installation from Downing Avenue south 2.7 miles to Fischer Drive to US 218, Iowa DOT Grant Project Number 07- 8155-784, and instruct the City Clerk to publish notice. RECOMMENDED COUNCIL ACTION Approve setting public hearing for September 15, 2025. SUMMARY STATEMENT AND BACKGROUND INFORMATION The bid letting for both projects took place on August 19. Since the project documents were listed under Mohammad's name, I did not gain access to them until this week. Late yesterday, the DOT notified me to proceed with the next steps. These items will need to be included on the upcoming Council agenda to set public hearing date. This will allow us to hold the hearing and award the contracts at the September 15 Council meeting. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION Page 232 of 730 ATTACHMENTS 1. final plans 2. final specs Page 233 of 730 LETTING DATE 0) 0 N TRAFFIC SIGNALS STP-A-8155(784)--86-07 BLACK HAWK COUNTY ANSBOROUGH AVE & DOWNING AVE ANSBOROUGH AVE & BLACK HAWK RD ANSBOROUGH AVE & HOME PARK BLVD / CAMPBELL AVE ANSBOROUGH AVE & SERGEANT RD (U.S. HWY. 63) ANSBOROUGH AVE & MARTIN RD ANSBOROUGH AVE & W 4TH ST ANSBOROUGH AVE & W RIDGEWAY AVE ANSBOROUGH AVE & OLYMPIC DR ANSBOROUGH AVE & c( W SAN MARNAN DR o- ANSBOROUGH AVE & FISHER DR / FITZWAY DR PROJECT INTERSECTIONS NOT TO SCALE il•NI■■■■■AIL 1111111211111 UNI„NNI♦I♦,FF inismommir ®IOWA. ONE CALL 1-800-292-8989 www.iowaonecall.com 811 K'WA DOT PLANNING, PROGRAMMING, AND MODAL DIVISION PLANS OF PROPOSED IMPROVEMENTS ON THE URBAN ROAD SYSTEM BLACKHAWK COUNTY TRAFFIC SIGNALS CITY OF WATERLOO ANSBOROUGH AVENUE CMAQ TRAFFIC SIGNAL FIBER OPTIC INSTALLATION FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT LOCATION NOT TO SCALE REFER TO THE PROPOSAL FORM FOR LIST OF APPLICABLE SPECIFICATIONS. VALUE ENGINEERING SAVES. REFER TO ARTICLE 1105.13 OF THE SPECIFICATIONS. A CITY of WILLETT HOFIVIANN l� (T ERLOO & A S S O C I A 1 L S INC JIOWA ENGINEERING ARCHITECTURE LAND SURVEYING Traffic Operations 625 32ND AVE. SW, CEDAR RAPIDS, IA 52404 T: 319-378-1401 REVISIONS NO. DATE TOTAL SHEETS 23 PROJECT ID 52904 IOWA DOT PROJECT NUMBER STP-A-8155(784)--86-07 CITY PROJECT NUMBER TOF-302 CITY CONTRACT NUMBER 302.784 INDEX OF SHEETS A.01 TITLE SHEET A.02 LEGEND A.03 UTILITY INFORMATION C.01 GENERAL NOTES C.02 ESTIMATED PROJECT QUANTITIES C.03 ESTIMATE REFERENCE INFORMATION C.04 ESTIMATED TRAFFIC SIGNALIZATION SUB -QUANTITIES C.05 - C.08 TRAFFIC SIGNALIZATION TABULATIONS N.01 - N.10 TRAFFIC SIGNALIZATION PLANS U.01 SCHEMATIC FIBER ROUTE DETAIL U.02 TYPICAL SPLICING & TERMINATION DETAILS STANDARD ROAD PLANS THE FOLLOWING STANDARD ROAD PLANS APPLY TO CONSTRUCTION WORK ON THIS PROJECT. NUMBER DATE TITLE LI-103 04-19-22 CONDUIT AND PRECAST HANDHOLES TC-402 04-18-23 WORK WITHIN 15 FT OF TRAVELED WAY TC-418 04-18-23 LANE CLOSURE ON DIVIDED HIGHWAY TC-419 04-18-23 LANE CLOSURE ON UNDIVIDED HIGHWAY TC-601 10-15-19 PEDESTRIAN DETOUR TC-602 10-15-19 SIDEWALK DIVERSION KIP SIEMS, IOWA DOT DISTRICT 2 WATERLOO OFFICE MAINTENANCE SUPERVISOR, MUST BE INFORMED BY CONTRACTOR AT LEAST 48 HOURS BEFORE START OF CONSTRUCTION ACTIVITIES IN DOT RIGHT-OF-WAY. PHONE NUMBER: 319-233-3055 PROJECT CORRIDOR ROADWAYS WILL BE OPEN TO TRAFFIC DURING CONSTRUCTION. LOCAL VEHICLE AND PEDESTRIAN TRAFFIC WILL BE MAINTAINED AS PROVIDED IN ARTICLE 1107.09 OF THE IOWA DOT STANDARD SPECIFICATIONS, SERIES 2023. TRAFFIC CONTROL DEVICES, PROCEDURES, AND LAYOUTS INSTALLED WITHIN THE LIMITS OF THIS PROJECT SHALL BE IN ACCORDANCE WITH SECTION 2528 OF THE IOWA DOT STANDARD SPECIFICATIONS, SERIES 2023 AND THE "MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS" AS ADOPTED BY THE DEPARTMENT PER 761 OF THE IOWA ADMINISTRATIVE CODE (IAC) CHAPTER 130. \ \III / / / \ \ O� E S S / 0,/ ,//, ,i QQ; •' ...........�'V•;9/ �i I HEREBY CERTIFY THAT THIS ENGINEERING DOCUMENT WAS PREPARED BY ME OR UNDER MY DIRECT PERSONAL SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF IOWA. _= ��•. JONATHAN M. W; �G� = )11, 5/19/25 TIENDA Z _ . ONATHAN M. TIENDA, P.E. DATE — 0 �, 28887 .� \ LICENSE NUMBER: 28887 �,� ;•_ \ MY LICENSE RENEWAL DATE IS: DECEMBER 31, 2025 // •••.. .. ••' . \ PAGES OR SHEETS COVERED BY THIS SEAL: �O W In^ \ • \\ ALL SHEETS 111/\ ENGLISH I IOWA DOT DESIGN TEAM: WILLETT, HOFFMAN & ASSOCIATES, INC. THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT, HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. COUNTY: BLACK HAWK PROJECT NUMBER: STP-A-8155(784)--86-07 I SHEET NO.: A.01 Page 234 of 730 C7 ai r w w x cn cnI U M w w x U zz 0 0 0 O I co co 2N ¢ O 7 CO 7 F N W N rn d FIN LEGEND EXISTING DESCRIPTION PROPOSED EXISTING DESCRIPTION PROPOSED CONDUIT ROW RIGHT OF WAY ROW TYPE I OR V TRAFFIC SIGNAL HANDHOLE EAS EASEMENT EAS 0 TYPE 11, III, OR IV TRAFFIC SIGNAL HANDHOLE 0 TEMP EAS TEMPORARY EASEMENT — TEMP EAS \I/ X TRAFFIC SIGNAL CABINET M PL PROPERTY LINE PL / \� I //////// TRAFFIC SIGNAL POLE AND MAST ARM //////// BUILDING LINE MICROWAVE RADAR DETECTOR C X FENCE LINE X = VIDEO DETECTION CAMERA (:::W RR RAILROAD RR =1 TRAFFIC MONITORING CAMERA CM W WATERMAIN W EVP SENSOR AND CONFIRMATION CM SAN SANITARY SEWER SAN LIGHT (1-DIRECTION) EVP SENSOR AND CONFIRMATION -0 ST STORM SEWER ST LIGHT (2-DIRECTION) TRAFFIC CAMERA OR MICROWAVE 1 1 G GAS G RADAR DETECTION ZONE DETECTION LOOPS 1 ( ') E ELECTRICAL E ( ) LJ WIRELESS INTERCONNECT EQUIPMENT LJ OHE OVERHEAD ELECTRICAL OHE O'HH 1— TEL TELEPHONE TEL TV TELEVISION TV FO 0 IITREE © MSERVICE DFLARED FIBER OPTIC LINE TREE LINE TREE (DECIDUOUS)1110 (EVERGREEN) UTILITY MANHOLE VALVE HYDRANT END SECTIONDil FO © 7777 ) n P E T 1117 STREET LIGHT LIGHT FIXTURE POWER POLE GUY WIRE/ANCHOR SIGN PEDESTRIAN PUSH BUTTON ELECTRIC PEDESTAL TELEPHONE PEDESTAL 7 _0_ P E T T` PROJECT INFORMATION PROJECT NUMBERS HOFIVIANN NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 DRAFTED BY JMT LEGEND A.02 & ASSOCIATES r ry C r„�WILLETT ENGINEERING ARCHITECTURE LAND SURVEYING IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 REVIEWED BY LDB CITY OF WATERLOO PROJECT NUMBER: TOF-302 APPROVED BY JMT THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 235 of 730 EXISTING UTILITY LOCATIONS SHOWN ON THE PLANS ARE APPROXIMATE, AND FOR INFORMATION ONLY. EXISTING UTILITY LOCATIONS ON PLANS MAY BE INACCURATE THESE PLANS INCORPORATE UNDERGROUND UTILITY INFORMATION IN ACCORDANCE WITH Cl/ASCE 38-02, STANDARD GUIDELINE FOR THE COLLECTION AND OR INCOMPLETE. DEPICTION OF EXISTING SUBSURFACE UTILITY DATA. THE QUALITY LEVELS OF THE INCORPORATED UNDERGROUND UTILITY INFORMATION ARE TABULATED BELOW. THE CONTRACTOR IS REQUIRED TO UTILIZE THE UTILITY ONE -CALL SERVICE AT (800) 292-8989 AT LEAST 48 HOURS PRIOR TO EXCAVATING ANYWHERE ON THE PROJECT. NO CONFLICTS WITH EXISTING UTILITIES ARE EXPECTED ON THIS PROJECT. HOWEVER, IN THE CASE THAT UTILITY CONFLICTS ARISE, IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO NOTIFY THE OWNERS OF THE RELEVANT UTILITIES PRIOR TO BEGINNING OF ANY CONSTRUCTION. THE CONTRACTOR SHALL AFFORD ACCESS TO THESE UTILITIES FOR NECESSARY MODIFICATION OF SERVICES. CONTRACTOR IS RESPONSIBLE TO MAINTAIN CLEARANCES FROM ALL UTILITY FACILITIES AS FOLLOWS, UNLESS OTHERWISE LARGER CLEARANCES ARE REQUIRED BY CODES AND REGULATIONS: • ALL NEW CONDUIT MUST BE AT A MINIMUM OF 1' ABOVE OR BELOW WHEN CROSSING ANY UTILITY DUCT FACILITY, CONDUIT, OR BURIED CABLE. • WHEN RUNNING PARALLEL WITH UTILITY FACILITIES, THE CONTRACTOR SHOULD MAINTAIN 1.5' MINIMUM HORIZONTAL SEPARATION. • ALL HANDHOLES MUST MAINTAIN A 1' MINIMUM SEPARATION FROM ANY UTILITY HANDHOLE, DUCT FACILITY, CONDUIT, OR BURIED CABLE. THE CONTRACTOR MUST ALSO PROTECT ANY UTILITY DUCT DURING ANY REMOVAL ACTIVITIES NEAR THEIR FACILITIES. CITY OF WATERLOO FORESTERY (319) 291-4370 FIRE RESCUE (319) 291-4460, EMERGENCY 911 METROPOLITAN TRANSIT AUTHORITY (319) 234-5713 POLICE (319) 291-2515, EMERGENCY 911 PUBLIC WORKS, STREET DEPARTMENT (319) 291-4267 STORM & SANITARY SEWER (319) 286-5826 TRAFFIC OPERATIONS (319) 291-4440 OTHER UTILITIES IOWA ONE CALL 811 AT&T (319) 250-4085 AUREON (515) 830-0445 CEDAR FALLS UTILITIES (319) 268-5224 CENTURY LINK (319) 226-3294 JOINT COMMUNICATIONS NETWORK (319) 286-5491 MEDIACOM (855) 633-4226, EXT. 354 MIDAMERICAN ENERGY (GAS) (319) 291-4728 MIDAMERICAN ENERGY (ELECTRIC) (319) 291-4725 UNITE PRIVATE NETWORKS (515) 326-4237 WINDSTREAM COMMUNICATIONS (319) 790-1464 WATERLOO FIBER (319) 291-0175 WATERLOO WATER WORKS (319) 232-6280 TABLE OF QUALITY OF UTILITY INVESTIGATION IN ACCORDANCE WITH Cl/ASCE 38-02 UTILITY OWNER(S) QUALITY LEVEL TELEPHONE DUCTS (UNDERGROUND) CENTURYLINK / LUMEN D ELECTRIC POLES MIDAMERICAN ENERGY ON AERIAL PHOTOS UNDERGROUND POWER MIDAMERICAN ENERGY D FIBER OPTIC AUREON, CEDAR FALLS UTILITIES, CENTURYLINK / LUMEN, METRONET, IOWA COMMUNICATIONS NETWORK, UNITE PRIVATE NETWORKS, WINDSTREAM COMMUNICATIONS D SANITARY SEWER CITY OF WATERLOO D STORM SEWER CITY OF WATERLOO D WATER MAIN WATERLOO WATER WORKS D GAS MAIN MIDAMERICAN ENERGY D TRAFFIC SIGNAL FIXTURES CITY OF WATERLOO D TRAFFIC SIGNAL CONDUITS CITY OF WATERLOO D CABLE TV CENTURYLINK / LUMEN, MEDIACOM D UTILITY QUALITY LEVEL A: PRECISE HORIZONTAL AND VERTICAL LOCATION OF UTILITIES OBTAINED BY THE ACTUAL EXPOSURE (OR VERIFICATION OF PREVIOUSLY EXPOSED AND SURVEYED UTILITIES) AND SUBSEQUENT MEASUREMENT OF SUBSURFACE UTILITIES, USUALLY AT A SPECIFIC POINT. MINIMALLY INTRUSIVE EXCAVATION EQUIPMENT IS TYPICALLY USED TO MINIMIZE THE POTENTIAL FOR UTILITY DAMAGE. A PRECISE HORIZONTAL AND VERTICAL LOCATION, AS WELL AS OTHER UTILITY ATTRIBUTES, IS SHOWN ON PLAN DOCUMENTS. ACCURACY IS TYPICALLY SET TO 15-MM VERTICAL AND TO APPLICABLE HORIZONTAL SURVEY AND MAPPING ACCURACY AS DEFINED OR EXPECTED BY THE PROJECT OWNER. UTILITY QUALITY LEVEL B: INFORMATION OBTAINED THROUGH THE APPLICATION OF APPROPRIATE SURFACE GEOPHYSICAL METHODS TO DETERMINE THE EXISTENCE AND APPROXIMATE HORIZONTAL POSITION OF SUBSURFACE UTILITIES. QUALITY LEVEL B DATA SHOULD BE REPRODUCIBLE BY SURFACE GEOPHYSICS AT ANY POINT OF THEIR DEPICTION. THIS INFORMATION IS SURVEYED TO APPLICABLE TOLERANCES DEFINED BY THE PROJECT AND REDUCED ONTO PLAN DOCUMENTS. UTILITY QUALITY LEVEL C: INFORMATION OBTAINED BY SURVEYING AND PLOTTING VISIBLE ABOVE -GROUND UTILITY FEATURES AND BY USING PROFESSIONAL JUDGMENT IN CORRELATING THIS INFORMATION TO QUALITY LEVEL D INFORMATION. UTILITY QUALITY LEVEL D: INFORMATION DERIVED FROM EXISTING RECORDS OR ORAL RECOLLECTIONS. PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT UTILITY INFORMATION A.03 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 236 of 730 GENERAL NOTES: 1. ALL QUANTITIES SHOWN IN THE PLANS AND SPECIFICATIONS ARE FOR INFORMATIONAL AND ESTIMATING PURPOSES ONLY. THE CONTRACTOR'S BID SHALL INCLUDE ALL LABOR, EQUIPMENT, AND MATERIAL NECESSARY TO PROVIDE A COMPLETE AND FUNCTIONAL FIBER OPTIC NETWORK AND TRAFFIC DETECTION SYSTEM INSTALLATION IN CONFORMANCE WITH THE PLANS AND SPECIFICATIONS. 2. MATERIALS AND CONSTRUCTION SHALL CONFORM TO THE REQUIREMENTS OF ALL APPLICABLE SECTIONS OF THE IOWA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR HIGHWAY AND BRIDGE CONSTRUCTION, SERIES 2023, PLUS THE GENERAL SUPPLEMENTAL SPECIFICATIONS, STANDARD ROAD PLANS, AND SPECIAL PROVISIONS. 3. THE PLAN LOCATIONS OF UNDERGROUND UTILITIES, WHEN SHOWN, ARE APPROXIMATE ONLY. IN ADDITION, A PORTION OF UTILITY INFORMATION MAY NOT HAVE BEEN PROVIDED BY THE UTILITY. ALL UTILITIES SHALL BE LOCATED AND MARKED PRIOR TO CONSTRUCTION. THE CONTRACTOR SHALL BE RESPONSIBLE FOR CONTACTING UTILITIES AND LOCATOR SERVICES, AND SCHEDULING THE LOCATION OF UNDERGROUND UTILITIES. THE CONTRACTOR SHALL ALSO CONTACT ANY AND ALL UTILITIES AND LOCAL GOVERNMENT AGENCIES NOT PARTICIPATING IN LOCATION SERVICES. THE CONTRACTOR MAY PLACE THE CONDUITS THROUGH ALTERNATE ROUTES AT CONTRACTOR'S OWN EXPENSE AND NO EXTRA PAYMENTS WILL BE MADE TO THE CONTRACTOR FOR ALTERNATE ROUTING DETERMINED BY THE CONTRACTOR. 4. PROPOSED CONDUIT AND HANDHOLE LOCATIONS ARE APPROXIMATE AND MAY BE MODIFIED TO AVOID CONFLICTS WITH UNDERGROUND UTILITIES OR OTHER OBSTRUCTIONS WITH APPROVAL FROM THE ENGINEER. 5. THE CONTRACTOR IS RESPONSIBLE FOR CONTACTING THE ENGINEER UPON DETERMINATION OF ANY UTILITY CONFLICT. 6. ABOVE GROUND RISERS SHALL BE RIGID STEEL CONDUIT. ALL OTHER CONDUIT SHALL BE PVC. 7. ROADWAY GEOMETRICS REPRESENT AS -BUILT FEATURES. 8. ALL WORK SHALL INCLUDE RESTORATION OF ANY DISTURBED AREAS TO PRE -CONSTRUCTION CONDITIONS AS DIRECTED BY THE ENGINEER. 9. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO REPAIR ANY EXISTING CONDUIT, CONDUCTORS, OR OTHER FACILITIES DAMAGED DURING CONSTRUCTION. ALL EXISTING INFRASTRUCTURE DAMAGED BY THE CONTRACTOR SHALL BE REPLACED IN KIND BY THE CONTRACTOR, WITH NO ADDITIONAL COMPENSATION. 10. THE CONTRACTOR SHALL NOT DISTURB ANY EXISTING UTILITIES EXCEPT AS SPECIFICALLY DEFINED WITHIN THE SCOPE OF WORK FOR THIS CONTRACT. WHERE WORK AFFECTS OR IS AFFECTED BY THE EXISTING UTILITIES, THE WORK SHALL BE COORDINATED WITH THE UTILITY COMPANY AND/OR OWNER. THE CONTRACTOR IS RESPONSIBLE FOR COORDINATING WITH THE PROJECT ENGINEER. 11. UTILITY COMPANIES WHOSE FACILITIES ARE SHOWN ON THE PLANS OR KNOWN TO BE WITHIN THE CONSTRUCTION LIMITS SHALL BE NOTIFIED BY THE CONTRACTOR OF THE STARTING CONSTRUCTION DATE. 12. COIL FIBER CABLES IN HANDHOLES AND CABINETS AS NOTED IN THE PLANS. SEE FIBER INSTALLATION SPECIAL PROVISION. 13. ANY AND ALL IMPROVEMENTS, SUCH AS ASPHALT OR CONCRETE PAVEMENTS, CURBS, GUTTERS, WALKS, DRAINAGE DITCHES, CULVERTS, DRAIN TILES, EMBANKMENTS, SHRUBS, TREES, GRASS, SOD, ETC., IF DAMAGED, SHALL BE RESTORED TO ORIGINAL OR BETTER CONDITION AT NO COST TO THE OWNER. 14. THE CONTRACTOR SHALL BORE UNDER ANY EXISTING ASPHALT OR CONCRETE PAVEMENT, STRUCTURE, ETC, TO INSTALL NEW CONDUIT. 15. THE MINIMUM BENDING RADIUS OF CONDUIT SHALL BE THE LARGER OF THE MANUFACTURER'S RECOMMENDATIONS OR NATIONAL ELECTRIC CODE (NEC) REQUIREMENTS. 16. THE CONTRACTOR IS RESPONSIBLE FOR FINAL LOCATION OF ALL CONDUIT AND HANDHOLES TO BE WITHIN CITY RIGHT-OF-WAY. 17. VERTICAL PLACEMENT OF CONDUIT: TYPICAL BURY DEPTH OF THE CONDUIT IS 48 INCHES. THE CONDUIT MAY BE PLACED AT A DEPTH GREATER THAN 48 INCHES WHERE CONSTRUCTION CONDITIONS DICTATE. NO ADDITIONAL COMPENSATION WILL BE GIVEN FOR PLACEMENT OF THE CONDUIT AT DEPTH GREATER THAN TYPICAL. THE CONDUIT MUST NOT BE PLACED AT A DEPTH LESS THAN 42 INCHES. THE MINIMUM CLEARANCE WHEN CROSSING EXISTING UTILITIES SHALL BE 12" WHEN CROSSING PERPENDICULARLY, OR 18" WHEN RUNNING PARALLEL. THE MINIMUM COVER UNDER A PUBLIC ROADWAY SHALL BE 48" OR SUCH GREATER DEPTH AS MAY BE REQUIRED TO CLEAR THE PAVEMENT STRUCTURE. 18. ANY OPEN BORE PITS OR EXCAVATION SITES WILL BE ENCLOSED WITH ORANGE CONSTRUCTION FENCING WHEN EITHER NO CONSTRUCTION WORKERS ARE PRESENT OR AT THE END OF EACH DAY. FENCING ENCLOSURES ARE INCIDENTAL TO THE CONDUIT INSTALLATION. 19. AS -BUILT FIELD LOCATES AND RECORD DRAWINGS: CONTRACTOR TO PROVIDE AS -BUILT FIELD LOCATES FOR BOTH HORIZONTAL ROUTES AND VERTICAL DEPTHS OF INSTALLED CONDUITS AT MAXIMUM 200-FOOT INTERVALS AND AT LOCATIONS WHERE ALIGNMENT AND/OR DEPTH CHANGES. MARKED LOCATIONS SHOULD BE ACCURATE TO WITHIN 12 INCHES HORIZONTALLY OF ACTUAL UNDERGROUND LOCATIONS. EQUIPMENT USED TO MAKE VERTICAL MEASUREMENTS MUST BE CAPABLE OF VERTICAL ACCURACY OF PLUS OR MINUS 4 INCHES AT A 42-INCH DEPTH WITH A PLUS OR MINUS 2-INCH ACCURACY PREFERRED. VERTICAL DEPTH MEASUREMENTS MUST BE RECORDED WHERE THE VERTICAL DEPTH OF THE CONDUIT CHANGES BY 12 INCHES FROM THE ADJACENT RECORDED MEASUREMENT, BUT NO LESS THAN EVERY 200 FEET. CONTRACTOR SHALL MARK LOCATIONS AND DEPTHS USING MARKING PAINT MADE FOR THIS PURPOSE. ON THE DAY THAT CONDUIT LOCATIONS AND DEPTHS ARE MARKED, CONTRACTOR IS TO NOTIFY CITY STAFF OF THEIR LOCATIONS SO THAT THEY CAN BE RECORDED BY THE CITY AND/OR ITS CONSULTANT USING A GPS DEVICE. CONTRACTOR TO PROVIDE RECORD DRAWINGS TO THE CITY COMPRISED OF A RED -LINE MARK-UP OF A CLEAN SET OF PROJECT PLANS INDICATING HORIZONTAL ROUTES OF INSTALLED CONDUITS AND CONDUIT DEPTHS (AS -BUILT PLANS) AND FIBER SPLICE AND TERMINATION SCHEMATIC DIAGRAMS PRIOR TO PROJECT CLOSE-OUT. SCHEMATIC DIAGRAMS SHALL INDICATE THE FIBER OPTIC STRANDS USED AND THE STRANDS OR NETWORK EQUIPMENT TO WHICH THEY ARE CONNECTED. THEY SHALL BE SIMILAR TO THOSE SHOWN ON SHEET U.02. AS -BUILT INFORMATION FOR CONTRACTOR -INSTALLED CONDUIT, WHICH WILL BE DEVELOPED BY CITY AND/OR ITS CONSULTANT, MUST INCLUDE RECORDED CONDUIT DEPTHS AND SHOULD BE IN A COMMA -DELIMITED TEXT FILE FORMAT OR AN EXCEL WORKSHEET AND SHOULD CONTAIN THE FOLLOWING INFORMATION: LONGITUDE OR X COORDINATE, LATITUDE OR Y COORDINATE, DEPTH, DESCRIPTION. 20. IT IS THE CONTRACTOR'S RESPONSIBILITY TO COORDINATE WITH THE CITY'S IT DIRECTOR, CHRIS YOUNGBLUT, FOR INSTALLATION AND INTEGRATION OF ALL NETWORK EQUIPMENT AND FOR ASSISTANCE WITH EQUIPMENT CUT -OVER TO THE FIBER NETWORK AND TO MINIMIZE DISRUPTION OF IT FIBER OPERATIONS. 21. ALL HANDHOLES TO BE INSTALLED SHALL READ "TRAFFIC -FIBER" FOR THEIR COVER LOGO. 22. CONSTRUCTION SURVEY WILL NOT BE REQUIRED FOR THIS PROJECT. PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT GENERAL NOTES C.01 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 237 of 730 ESTIMATED PROJECT QUANTITIES ITEM NO. ITEM CODE ITEM DESCRIPTION UNITS ESTIMATED QUANTITY 1 2525-0000100 TRA FFIC SIGNA LIZATION LS 1 2 2528-8445110 TRA FFIC CONTROL LS 1 3 2533-4980005 MOBILIZATION LS 1 NOTE: THE PROJECT CONSISTS OF VARIOUS TREATMENTS AT INTERSECTIONS, RANGING FROM COMPLETE NEW CONTROLLER CABINET, CAMERAS, AND FIBER OPTIC NETWORK CONNECTION TO JUST REPLACING EXISTING CONTROLLERS, AS WELL AS INSTA LLATION OF FIBER OPTIC CABLE A ND CONDUIT BETWEEN CERTA IN INTERSECTONS A ND INSTALLATION OF MICROWAVE RADAR DETECTION SYSTEMS AT SELECT INTERSECTIONS. THE CITY WILL PROVIDE INTERSECTION AND CAMERA IPADDRESSES TO BE PROGRAMMED INTO THE CONTROLLER BY THE CONTRACTOR. PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT ESTIMATED PROJECT QUANTITIES C.02 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 238 of 730 c9 c r w w x J_ cn U O W w 2 !n I U Z U w 0 O J CY 2N Q O N co U N W N N Lu w LL ESTIMATE REFERENCE INFORMATION NOTE THE ESTIMATE REFERENCE INFORMATION IS INTENDED TO BEA REFERENCE FOR SPECIFICATION ITEMS OF PARTICULAR INTEREST OR IMPORTANCE THE ESTIMATE REFERENCE INFORMATION DOES NOT INCLUDEALL REQUIRED WORK, AND THE PROJECT SPECIAL PROVISIONS SUPERSEDE IT. BID ITEM NO. ITEM CODE DESCRIPTION 1 2525-0000100 TRA FFIC SIGNA LIZATION A. SEE C SHEETS FOR TABULATIONS OF A NTICIPATED QUANTITIES OF MAJOR COMPONENTS INCLUDED IN THIS LUMP SUM BID ITEM A ND THER LOCATIONS. B. REFER TO N SHEETS FOR LOCATIONS. C. PROGRESS PAYMENTS WLL BE MADE BASED ON THE AMOUNT OF WORK COMPLETED FOR EACH SUB -ITEM AND THE SCHEDULE OF UNIT COSTS TO BE SUBMITTED BY CONTRACTOR FOR THE VARIOUS MAJOR SUB - ITEMS INCLUDED IN THIS LUMP SUM BID ITEM. 2 2528-8445110 TRA FFIC CONTROL A. SHALL CONFORM TO THE "MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS" AS A DOPTED BY THE DEPA RTMENT PER 761 OF THE IOWA A DMINISTRATIVE CODE (IA C), CHAPTER 130. B. PROFORTIONA L PAYMENTS WLL BE MA DE EQUA L TO THE PERCENTAGE OF THE DOLLA R AMOUNT PAID ON THE ORIGINAL CONTRACT AMOUNT. 3 2533-4980005 MOBILIZATION A. MOBILIZATION WLL BE PAID BASED ON THE PERCENTAGE OF THE TOTAL ORIGINAL CONTRACT COMPLETED. PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT ESTIMATE REFERENCE INFORMATION C.03 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 239 of 730 ESTIMATED TRAFFIC SIGNALIZATION SUB -QUANTITIES ITEM NO. ITEM DESCRIPTION UNITS ESTIMATED QUANTITY 1 TRA FFIC SIGNA L CONTROLLER CA BINET, REMOVE A ND SALVAGE EA 5 2 TRAFFIC SIGNAL CONTROLLER CABINET, COMPLETE FURNISH AND INSTALL EA 5 3 TRAFFICSIGNALCONTROLLER, REMOVE AND SALVAGE EA 10 4 TRAFFIC SIGNAL CONTROLLER, FURNISH AND INSTALL EA 10 5 EXTERIOR CABINET ENCLOSURE FURNISH AND INSTALL EA 2 6 FIBER TERMINATION PANEL, 12-POSITION, FURNISH AND INSTALL, COMPLETE WITH TERMINATIONS EA 7 7 ETHERNETSWITCH, HARSH ENVIRONMENT, LAYER2, MANAGED, FURNISHANDINSTALL EA 10 8 MODIFY EXISTING DETECTION SYSTEM EA 3 9 TRAFFIC SIGNAL DETECTION SYSTEM, 4-CAMERA, REMOVEAND SALVAGE EA 7 10 TRAFFIC SIGNAL DETECTION SYSTEM, 4-RADAR, COMPLETE FURNISH AND INSTALL EA 7 11 A DA PTIVE TRAFFIC CONTROL SYSTEM LICENSING EA 10 12 A DA PTIVE TRAFFIC CONTROL SYSTEM INSTALLATION AND CONFIGURATION EA 10 13 FIBER OPTIC CABLE 12-CT, SINGLE -MODE FURNISH AND INSTALL LF 225 14 FIBER OPTIC CABLE 72-CT, SINGLE -MODE REMOVE AND SALVAGE LF 725 15 FIBER OPTIC CABLE 144-CT, SINGLE -MODE, FURNISH AND INSTALL LF 1870 16 WIRELESS INTERCONNECT SYSTEM, TWO INTERSECTIONS, FURNISH AND INSTALL LS 1 NOTE NO. NOTES FOR TRAFFIC SIGNALIZATION 1 NEW CABINET MOUNTINGS SHALL MATCH EXISTING CABINET MOUNTINGS. 2 ITEM 2: THIS ITEM INCLUDES THE COST OF RENSTA LLING A NY IN -CABINET EQUIPMENT THAT IS TO BE REUSED. THIS ITEM DOES NOT INCLUDE FURNISHING AND INSTALLING NEW IN -CABINET EQUIPMENT. (I.E: 12-FOSITIONTERMINATION PANEL, LAYER2 SWITCH, ETC.) 3 THE CONTRACTOR WILL BE PROVIDED WITH A LIST OF CONTROLLER A ND DETECTION EQUIPMENT IP ADDRESSES THAT CONTRACTOR SHALL INPUT INTO THE CONTROLLER. FOR MORE INFORMATION, CONTACT CITY IT DIRECTOR, CHRIS YOUNGBLUT, AT 319-291-0149. 4 SWITCHES WILL BE PROGRAMMED BY CITY'S IT DEPARTMENT. 5 FIBER CONNECTIONS SHA LL BE COMPLETE AND SHA LL INCLUDE ALL EQUIPMENT AND MATERIALS, SUCH AS DUPLEX PATCH CORDS, IN -GROUND SPLICE ENCLOSURES, ETC., A ND A LL WORK, SUCH AS MAKING FIBER OPTIC FUSION SPLICES AND TERMINATIONS, ETC., NECESSA RY FOR COMPLETE NETWORK INTEGRATION AND COMMUNICATION TO CITY'S TRAFFIC OPERATIONS CENTER. 6 COMPLETETRAFFICSIGNAL DETECTION SYSTEMS SHALL INCLUDEALL NECESSARY EQUIPMENT SUCH AS POWER SUPPLIES, MOUNTING HARDWARE WRING, ETC., TO WORK WITH THE CITY'S ADAPTIVE TRAFFIC CONTROL SYSTEM. 7 ALL RADAR DETECTORS WRING SHALL BE PER MANUFACTURER'S RECOMMENDATIONS. 8 THE NUMBER OF TERMINATIONS OF FIBER OPTIC CABLE AT THE CA BINET SHALL BE TWELVE (12) USING GREEN TUBE 9 INTERCONNECT STRA NDS SHA LL BE LA BELED SHOWING TO A ND FROM LOCATIONS UPSTREA M A ND DOWNSTREAM OF THE INTERSECTION. 10 TRACER WREAND PULL ROPE SHA LL BE INSTA LLED IN EXISTING CONDUITS WHERE NFFDED, A ND A RE CONSIDERED INCIDENTAL. 11 ITEM 12: THIS ITEM INCLUDES THE COST OF FURNISHING, INSTALLING, AND CONFIGURING A LL NECESSARY EQUIPMENT A ND SOFTVVA RE THAT MAY NOT BE EXPLICITLY LISTED ELSEWHERE IF THEY A RE REQUIRED TO MA KE THE A DA PTIV E TRA FFIC CONTROL SYSTEM FULLY OPERATIONA L. PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN Na & A S S O C I A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY REVIEWED BY JMT LDB APPROVED BY JMT ESTIMATED TRAFFIC SIGNALIZATION SUB -QUANTITIES C.04 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 240 of 730 Waterloo Traffic Operations Department Intersection ID No. forIP Addressing Intersecting Street #1 Intersecting Street #2 Existing Controller Cabinet Mount Type Existing Controller Cabinet Size Existing Controller Cabinet Type Existing Exterior Enclosure Existing Controller Make Existing Controller Model Existing Controller Type Existing Number of ChannelsMount New Controller Cabinet, Complete New Controller Cabinet Type New Controller Cabinet Size New Controller Cabinet Type New Exterior Enclosure New Controller New Controller Type Total Number of Channels 211 Ansborough Ave Fitzw ay Dr / Fisher Dr Pad Unknown TS2 Type 1 X Econolite Cobalt TS2 Type 1 16 X TS2 Type 1 16 93 Ansborough Ave W San Marnan Dr Pad Unknown TS1 Eagle M52 TS2 Type 2 12 X No Change M36 TS2 Type 1 X TS2 Type 1 64 65 Ansborough Ave Olympic Dr Pad Unknown TS2 Type 1 Econolite ASC/3-1000 TS2 Type 1 16 X TS2 Type 1 16 158 Ansborough Ave W Ridgew ay Ave Pad Unknown TS1 Eagle M40 TS1 12 X No Change M36 TS2 Type 1 X TS2 Type 1 64 157 Ansborough Ave W 4th St Pad Unknown TS1 Siemens m52 TS2 Type 2 8 X No Change M36 TS2 Type 1 X TS2 Type 1 64 156 Ansborough Ave Martin Rd Pad Unknown TS1 Siemens m52 TS2 Type 2 12 X TS2 Type 2 64 99 Ansborough Ave Sergeant Rd (US Hwy 63) Pad Unknown TS1 Siemens m52 TS2 Type 2 12 X No Change M36 TS2 Type 1 X TS2 Type 1 64 155 Ansborough Ave Campbell Ave / Home Park Blvd Pad Unknown TS1 Eagle M10 TS1 12 X X TS2 Type 2 64 154 Ansborough Ave Black Haw k Rd Pad Unknown TS1 Eagle M10 TS1 12 X X TS2 Type 2 64 153 Ansborough Ave Downing Ave Pad Unknown TS1 Intelight X3 TS2 Type 2 12 X No Change M36 TS2 Type 1 X TS2 Type 2 64 PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT TRAFFIC SIGNALIZATION TABULATIONS C.05 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 241 of 730 Waterloo Traffic Operations Department Intersection ID No. for IP Addressing Intersecting Street #1 Intersecting Street #2 Controller Cabinet Already Connected to Fiber Optic Network or Will be Connected by Other Project Controller Cabinet Will be Connected to Fiber Optic Network by this Project New Fiber Optic Communications Equipment Needed at Intersection (Not an All -Inclusive List) Notes New Fiber Termination Panel New Ethernet Switches New SFP Receivers 12-Position 24-Position Harsh Environment Layer 2 Managed Harsh Environment Layer 3 Managed 10 km 40 km 211 Ansborough Ave Fitzway Dr /Fisher Dr X X Connect new controller to fiber optic network. Re- use existing fiber optic termination panel. 93 Ansborough Ave W San Marnan Dr X X Connect new controller to fiber optic network. Re- use existing fiber optic termination panel. 65 Ansborough Ave Olympic Dr X X X Connect new controller to fiber optic network. 158 Ansborough Ave W Ridgeway Ave X X X Connect new controller to fiber optic network. 157 Ansborough Ave W 4th St X X X Connect new controller to fiber optic network. 156 Ansborough Ave Martin Rd X X X Connect new controller to fiber optic network. 99 Ansborough Ave Sergeant Rd (US Hwy 63) X X X Connect new controller to fiber optic network. 155 Ansborough Ave Campbell Ave / Home Park Blvd X X X Connect new controller to fiber optic network. 154 Ansborough Ave Black Haw k Rd X X X Connect new controller to fiber optic network. 153 Ansborough Ave Downing Ave X (Temp Wireless) X Connect new controller to fiber optic network. Re use existing fiber optic termination panel. PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT TRAFFIC SIGNALIZATION TABULATIONS C.06 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 242 of 730 Waterloo Traffic Operations Department Intersection Link Waterloo Traffic Operations Department Intersection ID No. for IP Addressing Intersecting Street #1 Intersecting Street #2 Waterloo Traffic Operations Department Intersection ID No. for IP Addressing Intersecting Street #1 Intersecting Street #2 Type of Existing Communi- cations Cable Currently Installed Approx. Length of Corridor (Ctr of Int. - to - Ctr of Int.) OR Proposed HH-to-HH Length (LF) Remove Existing Fiber Optic Cable, 1 - 72 CT SMFO (LF) Install (Bore / Trench) New Conduit (LF) Install New Pull Rope (LF) Install New Fiber Optic Cable, 1 - 12 CT SMFO (LF) Install New Fiber Optic Cable, 2 - 144 CT SMFO (LF) Install New Handhole, Type III (Mid -Block Locations) (EA) 211 - 93 211 Ansborough Ave Fitzway Dr / Fisher Dr 93 Ansborough Ave W San Marnan Dr 1-72 CT SMFO 725 725 0 0 0 725 0 93 - 65 93 Ansborough Ave W San Marnan Dr 65 Ansborough Ave Olympic Dr 2-144 CT SMFO 1085 0 0 0 0 0 65 - 158 65 Ansborough Ave Olympic Dr 158 Ansborough Ave W Ridgeway Ave 2-144 CT SMFO 3510 0 0 0 0 0 158 - 158 158 Ansborough Ave W Ridgeway Ave 158 Ansborough Ave W Ridgeway Ave None 225 0 0 225 0 0 158 - 157 158 Ansborough Ave W Ridgeway Ave 157 Ansborough Ave W 4th St 2-144 CT SMFO 1265 0 0 0 0 0 157 - 156 157 Ansborough Ave W 4th St 156 Ansborough Ave Martin Rd 2-144 CT SMFO 1645 0 0 0 0 0 156 - 99 156 Ansborough Ave Martin Rd 99 Ansborough Ave Sergeant Rd (US Hwy 63) 2-144 CT SMFO 2280 0 0 0 0 0 99 - 155 99 Ansborough Ave Sergeant Rd (US Hwy 63) 155 Ansborough Ave Campbell Ave / Home Park Blvd 2-144 CT SMFO 1045 0 0 0 0 0 155 - 154 155 Ansborough Ave Campbell Ave / Home Park Blvd 154 Ansborough Ave Black Hawk Rd 2-144 CT SMFO 2520 0 0 0 0 0 154 - 153 154 Ansborough Ave Black Hawk Rd 153 Ansborough Ave Downing Ave None 810 0 0 0 0 0 Subtotal = Cable Count Multiplier = 1 Additional Conduit for Cutting, Short Connections, Etc. @ 3% of Total = Slack in Controller Cabinets @ 30 LF Each = Slack in Handholes @ 30 LF Each = 725 0 0 0 225 725 2 120 300 0 Total = 725 PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN Na & A S S O C I A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING DATE REVISION DESCRIPTION DESIGNED BY JMT 0 0 225 1870 0 SHEET NAME SHEET NO. DRAFTED BY REVIEWED BY JMT LDB APPROVED BY JMT TRAFFIC SIGNALIZATION TABULATIONS C.07 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 243 of 730 Waterloo Traffic Operations Department Intersection ID No. for IP Addressing Intersecting Street #1 Intersecting Street #2 Existing Video Detection Cameras Existing Radar Detectors Existing Loops New Video Detection Cameras New Radar Detectors New Num ber of Loops Total Number of Detection Zones 211 Ansborough Ave Fitzway Dr / Fisher Dr 4 0 0 0 0 0 13 93 Ansborough Ave WSan Marnan Dr 4 0 Unknown 0 4 0 19 65 Ansborough Ave Olympic Dr 4 0 0 0 0 0 10 158 Ansborough Ave W Ridgew ay Ave 4 0 0 0 4 0 18 157 Ansborough Ave W4th St 4 0 0 0 0 0 Unknown 156 Ansborough Ave Martin Rd 0 0 Unknown 0 4 0 12 99 Ansborough Ave Sergeant Rd (US Hwy 63) 0 0 Unknown 0 4 0 20 155 Ansborough Ave Campbell Ave / Home Park Blvd 4 0 0 0 4 0 13 154 Ansborough Ave Black Haw k Rd 0 0 Unknown 0 4 0 18 153 Ansborough Ave Downing Ave 4 0 0 0 4 0 14 PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT TRAFFIC SIGNALIZATION TABULATIONS C.08 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 244 of 730 0 0 - CIVIL SHEE _WATRLOO\DESIGN\CAD_SHE W OHE FO W P FO 0 m O r--0 1 L J m 0 r L__J _ PO 0 ROW ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION PROJECT INFORMATION TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE FO ROW O m m 0 2 m EX. TRAFFIC SIGNAL CABINET 211 REMOVE AND SALVAGE EXISTING TRAFFIC SIGNAL CONTROLLER. INSTALL ETHERNET SWITCH. INSTALL NEW CONTROLLER AND CONNECT TO FIBER OPTIC NETWORK. RECONFIGURE DETECTION ZONES AS SHOWN. EX. 4" PVC CONDUIT 6 - 1 c (LIGHTING) 3 - 1 c (POWER) GR/TR/PT W FO • PROJECT NUMBERS PROJECT ID: 52904 FO SD FITZWAY DR SD OHE OHE FO FO E -E — ROW DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL 4 APPROACHES • • IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 W m FO EX. 4" PVC CONDUIT 8 - 12c (SIG) 8 - 5c (PED) 8 - 2c (PB) 4 - SENSOR CABLE 1 - 12 CT SMFO GR/TR/PT OHE FO ST W FO FO I—H1 j FPCS) L J L VILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. FO DATE EX. 4" PVC CONDUIT 4 - 12c (SIG) 4 - 5c (PED) 4 - 2c (PB) 3 - 1 c (LIGHTING) 2-SENSOR CABLE 1 - 72 CT SMFO [REMOVE] GR/TR/PT ADD 2 - 144 CT SMFO 111 SEX. 2" PVC CONDUIT 1 - 72 CT SMFO [REMOVE] GR/TR/PT INSTALL 2 - 144 CT SMFO FO FO OHE OHE OHE rt.-4# po i_____ ST ST REVISION DESCRIPTION EX. 2" PVC CONDUIT 1 - 72 CT SMFO [REMOVE] GR/TR/PT INSTALL 2 -144 CT SMFO s� THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. y5 DESIGNED BY DRAFTED BY REVIEWED BY APPROVED BY JMT JMT LDB JMT //co EX. 2" PVC CONDUIT 1 - 72 CT SMFO [REMOVE] GR/TR/PT INSTALL 2 - 144 CT SMFO ANSBOROUGH AVE ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION 0- SHEET NAME / 0 TRAFFIC SIGNALIZATION PLANS SHEET NO. N.01 Page 245 of 730 Q N _WATRLOO\DESIGN \CAD_S H E EX. 2" PVC CONDUIT 1 - 72 CT SMFO [REMOVE] GR/TR/PT INSTALL 2 -144 CT SMFO ST ST ST O FO Fib RUW — FO OHE FO OHE FO L W ST ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION s, yc' pgem 0-4 W W ST ST PROJECT INFORMATION I© FO OHE W ST ST R91g SAN 'c0 0 ADVANCED DETECTION ZONE m j FOR EACH W SAN MARNAN DR THROUGH LANE 300 FEET FROM STOP BAR DETECTION; m ° m 0 m = m m SAN 0 DETECTION ZONE AT STOP BAR FOR EACH LANE, ON . ALL 4 APPROACHES 40 PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 m m 0 OHE 0 m CO 1 L OHE m ri rr� 1 1 1 1 11 1 1 1 1 FO I fir-- FO LJ LJ LJ FO 0 m O FO OHE W FO FO VWILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. EX. 3" PVC CONDUIT 1 - 5c (PED) 1 - 2c (PB) 1 - 72 CT SMFO [REMOVE] GR/TR/PT INSTALL 2 -144 CT SMFO OHE DATE OHE 1 L___ J 0 Fa FO ST FO rFO 0 m 0 E E 0 FO0 ADVANCED DETECTION ZONE FOR EACH W SAN MARNAN DR THROUGH LANE 300 FEET FROM STOP BAR DETECTION T I EX. 3" PVC CONDUIT 1 - 5c (PED) 2 - 2c (PB) 1 - 72 CT SMFO [REMOVE] GR/TR/PT INSTALL 2 -144 CT SMFO EX. 3" PVC CONDUIT 2 - 5c (PED) 2 - 2c (PB) 1 - 72 CT SMFO [REMOVE] GR/TR/PT INSTALL 2 -144 CT SMFO o E E REVISION DESCRIPTION FO FO EX. TRAFFIC SIGNAL CABINET 93 NEW CONTROLLER CABINET, COMPLETE. REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL ETHERNET SWITCH. CONNECT NEW CONTROLLER TO FIBER OPTIC NETWORK. REMOVE AND SALVAGE EXISTING VIDEO DETECTION SYSTEM. INSTALL RADAR DETECTION SYSTEM AND CONFIGURE DETECTION ZONES AS SHOWN. OHE FO FO E ROW OHE E OHE FO ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION ROW O W~ FO FO FO FO FO „I FO FO FO FO FO DESIGNED BY DRAFTED BY JMT JMT REVIEWED BY LDB APPROVED BY JMT FO FO ANSBOROUGH AVE FO FO FO FO ROW z 25 50 OHE OHE FO FO ST FO FO FO ST ST - -ROW FO ST 5T SHEET NAME TRAFFIC SIGNALIZATION PLANS SHEET NO. N.02 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 246 of 730 0 0 uJ w x 0 U N U Q) M W W 2 !n QI 0 U Z 0 U W 0 0 O J CY H Q �I v N U M m M 2 O p N 7 CO 7 F U N N 0 N rn d w LL ROW ROW ROW ROW $HE o ¢ FO OHE FO OHE FO OHE FO OHE FO OHEFO EE ST ST ST ST ST ST ST ST ST FO FO FO FO FO FO FO FO FO 1-----J L-__-J - ABUN ' FU RO ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION PROJECT INFORMATION TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT NUMBERS PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL4APPROACHES ROW ROW m --LI FO F----7 L__-_J FO FO FO FO FO FO FO WILLETT HOFIVIANN Na & A S S O C I A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING EX. TRAFFIC SIGNAL CABINET 65 REMOVE AND SALVAGE ;EXISTING CONTROLLER. INSTALL FIBER TERMINATION PANEL AND ETHERNET SWITCH. CONNECT NEW CONTROLLER TO FIBER • . OPTIC NETWORK. RECONFIGURE • DETECTION ZONES AS SHOWN. DATE REVISION DESCRIPTION THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT, HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. FO FO ROW ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION ROW ROW 1 L_--_J FO FO FO FO FO FO FO FO ROW MOH MOH LORALIN DR DESIGNED BY JMT DRAFTED BY REVIEWED BY APPROVED BY JMT LDB JMT SHEET NAME TRAFFIC SIGNALIZATION PLANS SHEET NO. N.03 Page 247 of 730 0 w w x 0) U N M ' rn w Lu �I 0 U Z 0 U W 0 O O J �I N U CO 2N < O O 7 CO 7 F U In W O 0 N rn - w u ROW FO W W W W W ST ST ST ! ST - FO OD FO FO r L__-_J - SAI OHE %AN SAIt ROW ROW ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION PROJECT INFORMATION FO OHE FO OHF ROVN • FO G OHEG (tE ¢ G ST ST ST ROW ROW ADVANCED DETECTION ZONE FOR EACH W RIDGEWAY AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION PROJECT NUMBERS FO FO SAN FO DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL 4 APPROACHES TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN NO & A S S O C I A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING DATE EX. CONDUIT (NO INFO ON SIZE OR CONTENTS) INSTALL 1 -12 CT SMFO EX. CONDUIT (NO INFO ON SIZE OR CONTENTS) INSTALL 1 - 12 CT SMFO EX. TRAFFIC SIGNAL CABINET 158 NEW CONTROLLER CABINET, COMPLETE. REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL FIBER TERMINATION PANEL AND ETHERNET SWITCH. CONNECT NEW CONTROLLER TO FIBER OPTIC NETWORK. REMOVE AND SALVAGE EXISTING VIDEO DETECTION SYSTEM. INSTALL RADAR DETECTION SYSTEM AND CONFIGURE DETECTION ZONES AS SHOWN. O ADVANCED DETECTION ZONE FOR EACH W RIDGEWAY AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION REVISION DESCRIPTION DESIGNED BY JMT ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION FO FO FO FO G G SHEET NAME SAN � F G OHE - SHEET NO. DRAFTED BY REVIEWED BY JMT LDB APPROVED BY JMT TRAFFIC SIGNALIZATION PLANS N.04 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 248 of 730 — G G • ROW-- FO OHE ROW G AN W FO G 0 G W W FO PROJECT INFORMATION ORE ROW TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE GO iE G z !AN G SAN W W FO FOIE G OHE G OHO ROW PROJECT NUMBERS PROJECT ID: 52904 S N IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 W SAN ST FO &1-IE SAN W ST G OHE FO G SST c N FO v 0 \ ROW EX. TRAFFIC SIGNAL CABINET 157 NEW CONTROLLER CABINET, COMPLETE. REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL FIBER TERMINATION PANEL AND ETHERNET SWITCH. CONNECT NEW CONTROLLER TO FIBER OPTIC NETWORK. ST WILLETT HOFIVIANN NO & A S S O C I A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING OHE i- % � F T \o \ -74, /z \O s O \ O �O s91- ti\ ° DATE SAN OHE REVISION DESCRIPTION \<) � O'S 9 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. OHE ROW DESIGNED BY JMT DRAFTED BY REVIEWED BY APPROVED BY JMT LDB JMT ANSBOROUGH AVE ST �— ST - ST OHE ROW SHEET NAME OHE — ROW TRAFFIC SIGNALIZATION PLANS SHEET NO. N.05 Page 249 of 730 FO 0 FO FO OHE OH OKSW OHE ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION PROJECT INFORMATION TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT NUMBERS PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 ADVANCED DETECTION ZONE FOR EACH MARTIN RD THROUGH LANE 300 FEET FROM STOP BAR DETECTION AO DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL 4 APPROACHES IkWILLETT HOFMANN Na & A S S O C I A T E S I N C ENGINEERING ARCHITECTURE LAND SURVEYING DATE EX. TRAFFIC SIGNAL CABINET 156 REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL FIBER TERMINATION PANEL AND ETHERNET SWITCH. CONNECT NEW CONTROLLER TO FIBER OPTIC NETWORK. INSTALL RADAR DETECTION SYSTEM AND CONFIGURE DETECTION ZONES AS SHOWN. ADVANCED DETECTION ZONE FOR EACH MARTIN RD THROUGH LANE 300 FEET FROM STOP BAR DETECTION REVISION DESCRIPTION THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION ST ST O p 1,SAN ANSBOROUGH AVE W W W DESIGNED BY JMT DRAFTED BY REVIEWED BY APPROVED BY JMT LDB JMT SHEET NAME TRAFFIC SIGNALIZATION PLANS SHEET NO. N.06 Page 250 of 730 z ROW 1ST SA OHE ADVANCED DETECTION ZONE FOR EACH SERGEANT RD (US HWY 63) THROUGH LANE 300 FEET FROM STOP BAR DETECTION O ROW ANSBOROUGH AVE SAN fo I GF G ROW OHE ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION OHE 0 W SAN G FO OW W OHE SAN FO W OHE SAN FO R 0 SAN FO OHE ROW e \ <` < ` <\ \ \ \ v vv v\ ` \ `\ \ \ > G FO OHE rI -� SAN - OI L _ J II G r ROW EX. TRAFFIC SIGNAL CABINET 99 , NEW TRAFFIC CONTROLLER. CABINET, COMPLETE. REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL FIBER. TERMINATION PANEL AND ETHERNET SWITCH. CONNECT NEW CONTROLLER TO FIBER OPTIC NETWORK. INSTALL RADAR DETECTION SYSTEM AND CONFIGURE DETECTION ZONES AS SHOWN. SAN G G QH FO W SAN FO W OHE DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL 4 APPROACHES F G 0 FO RO* \ F SD \ SAN W �— FO \ r{ N — SAN G W L \ sT ti0 ROW SD SD d>, W \ OHE OHE �L `-C)Ht _O FO —� FO —}7 O / / / / 0 0 T 0 0 0 .o \0 O \ • 0 SAN W SD 73 SAN E E 0 25 50 ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE„ THROUGH LANE 300 FEET' FROM STOP BAR DETECTION ROW E E RO y SD SD SD SD I S[ z 1 06, G OHE FO OHE FFO E FO SAN W G oW SAN G L_-_-J SAN W L__ tics G =r6� FO ROW 0 ADVANCED DETECTION ZONE FOR EACH SERGEANT RD (US HWY 63) THROUGH LANE 300 C� FEET FROM STOP BAR yti DETECTION 0 y2,_ �O \ W oy PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 IkWILLETT HOFMANN NO & A S S O C I A T E S I N C ENGINEERING ARCHITECTURE LAND SURVEYING DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY REVIEWED BY JMT LDB APPROVED BY JMT TRAFFIC SIGNALIZATION PLANS N.07 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 251 of 730 z 0 0 H w 1 N U rn M rn w w 1 UI 0 Z 0 0) w 0 O J rn 2 o 7 CO � N L." O N CO d 6 w ❑ LL ST ST -r SA4----J r ST ST ROW ROW ST ST ---ROW ------------------- SAN SAN o g` VtT W bT G G G FO FO FO G G G ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION m 0 ROW C4MP5ELL AVE ❑ .i co 1 FO ST ST ROW ROW E ST SAN SAN G ROW E ST ST V$T E SAN — W ST G FO O FO N� G ST 4 � SAN W G FO G LJ \ ST ROW FO FO DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL 4 APPROACHES .4. m O •y ST S-c • S co co z D z cn cn co co •., O 1 m m O 0 ST ROW ST ROW ST ST G G FO FO ROW ROW Sr EX. TRAFFIC SIGNAL CABINET 155 REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL FIBER TERMINATION PANEL AND ETHERNET SWITCH IN NEW EXTERIOR ENCLOSURE. CONNECT NEW CONTROLLER TO FIBER OPTIC NETWORK. REMOVE AND SALVAGE EXISTING VIDEO O DETECTION SYSTEM. INSTALL • RADAR DETECTION SYSTEM AND CONFIGURE DETECTION ZONES AS SHOWN. WEI G) m 0 0 O O ADVANCED DETECTION ZONE = FOR EACH HOME PARK BLVD THROUGH LANE 300 FEET FROM STOP BAR DETECTION O 1 m kir G FO ANSBOROUGH AVE ST ROW 25 50 ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION ROW f61 SD SD G G G G FO FO FO FO ROW ROW 1 ROW SD� i SD L_-_-J FO FO PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN NO & A S S O C I A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY REVIEWED BY JMT LDB APPROVED BY JMT TRAFFIC SIGNALIZATION PLANS N.08 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 252 of 730 0 0 vi uJ W W x J 0 M rn w W x 0 U z 0 w 0 0 O J CY �I N U M m M 2 N Q O N 7 CO U N W 0 0 N rn d w LL '34 ROWS / 7 ST ST ST L-- - G FO SAN ST ROW G SAN ST FO G FO G ST ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION OHE OHE FO PROJECT INFORMATION ROW FO TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE FO G ROW OHE , = OHE G FO ST SAN G ADVANCED DETECTION ZONE FOR EACH BLACKHAWK RD THROUGH LANE 300 FEET FROM STOP BAR DETECTION ROW ANSBOROUGH AVE ST FO G ST FO OHE FO OH DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL 4 APPROACHES EX. TRAFFIC SIGNAL CABINET 154 REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL FIBER TERMINATION PANEL AND ETHERNET SWITCH IN NEW EXTERIOR ENCLOSURE. INSTALL WIRELESS INTERCONNECT EQUIPMENT, TO BE REMOVED ONCE FIBER BETWEEN BLACKHAWK RD AND DOWNING AVE IS COMPLETED BY OTHER PROJECT. CONNECT NEW CONTROLLER O TO FIBER OPTIC NETWORK. INSTALL RADAR = DETECTION SYSTEM AND CONFIGURE DETECTION m ZONES AS SHOWN. PROJECT NUMBERS PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 VILLETT HOFIVIANN Na SSOCIATES iNC GINEERING ARCHITECTURE LAND SURVEYING Sl SAN DATE ADVANCED DETECTION ZONE 1FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION ROB G G G G G G G G r FO OHF FO ® OHE FO OHE FO OH€ OHE® FO— OHE FO ST- r ra W W W W W W W W dV SAN SAN SAN SAN DO SAN SAN SAN SA ST ---J ST ST ST ST ST ST ST O ST ST — = r m / # ST T ST ST ST ST � (, _ _� ' G ST — —_ -- GOHE diG G G r' OHE cn' SAN SAN S. — --_-- SOH ADVANCED DETECTION ZONE FOR EACH BLACKHAWK RD THROUGH LANE 300 FEET FROM STOP BAR DETECTION REVISION DESCRIPTION THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. DESIGNED BY JMT DRAFTED BY REVIEWED BY APPROVED BY JMT LDB JMT SHEET NAME TRAFFIC SIGNALS PLANS SHEET NO. N.09 Page 253 of 730 ST �� — ! sT - ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE b THROUGH LANE 300 FEET FROM STOP BAR DETECTION PROJECT INFORMATION TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE G ROW G OHE FO OHE ST ST ST SAN G PROJECT NUMBERS PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 ADVANCED DETECTION ZONE FOR EACH DOWNING AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION W SAN ST ST G DETECTION ZONE AT STOP BAR FOR EACH LANE, ON ALL 4 APPROACHES WILLETT HOFIVIANN NO & A S S O C I A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING SAN- - 1 ST DATE ROW ROW ANSBOROUGH AVE EX. TRAFFIC SIGNAL CABINET 153 NEW CONTROLLER CABINET, COMPLETE. REMOVE AND SALVAGE EXISTING CONTROLLER. INSTALL ETHERNET SWITCH. INSTALL WIRELESS INTERCONNECT EQUIPMENT, TO BE REMOVED ONCE FIBER BETWEEN BLACKHAWK RD AND DOWNING AVE IS COMPLETED BY OTHER PROJECT. CONNECT NEW CONTROLLER TO FIBER OPTIC NETWORK. REMOVE AND SALVAGE EXISTING VIDEO DETECTION SYSTEM. INSTALL RADAR DETECTION SYSTEM AND CONFIGURE DETECTION ZONES AS SHOWN. ADVANCED DETECTION ZONE FOR EACH DOWNING AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION REVISION DESCRIPTION THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT, HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. DESIGNED BY JMT DRAFTED BY REVIEWED BY APPROVED BY JMT LDB JMT ADVANCED DETECTION ZONE FOR EACH ANSBOROUGH AVE THROUGH LANE 300 FEET FROM STOP BAR DETECTION SHEET NAME TRAFFIC SIGNALS PLANS SHEET NO. N.10 Page 254 of 730 FISHER DR / FITZWAY DR SAN MARNAN DR OLYMPIC DR SCHEMATIC FIBER ROUTE DETAIL 4 W RIDGEWAY AVE ANSBOROUGH AVE MARTIN RD LEGEND NEW FIBER IN NEW CONDUIT NEW FIBER IN EXISTING CONDUIT EXISTING FIBER IN EXISTING CONDUIT NEW WIRELESS INTERCONNECT EQUIPMENT EXISTING WIRELESS INTERCONNECT EQUIPMENT PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT SCHEMATIC FIBER ROUTE DETAIL U.01 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 255 of 730 288 SINGLE MODE TO XXXX TERMINATION SPLICE GREEN TUBE TYPICAL TRAFFIC CABINET TERMINATION DETAIL 12 SINGLE MODE -44 TO SPLICE IN HANDHOLE BLUE ORANGE GREEN BROWN SLATE WHITE YELLOW VIOLET ROSE AQUA L2 FROM WEST TO SWITCH L2 TO SWITCH FROM WEST TYPICAL HANDHOLE SPLICE DETAIL 12 SINGLE MODE TO TRAFFIC CABINET BLUE / BLUE ORANGE GREEN ORANGE GREEN BROWN BROWN 1-6 SLATE SLATE WHITE WHITE 7-12 RED / BLUE BLACK ORANGE YELLOW GREEN VIOLET BROWN ROSE SLATE AQUA WHITE RED / RED BLACK BLACK GREEN TUBE YELLOW YELLOW VIOLET VIOLET ROSE ROSE AQUA AQUA BLUE TUBE ORANGE TUBE BROWN TUBE SLATE TUBE WHITE TUBE PROJECT INFORMATION PROJECT NUMBERS TRAFFIC SIGNALS IN THE CITY OF WATERLOO ON ANSBOROUGH AVENUE FROM DOWNING AVENUE SOUTH 2.7 MILES TO FISCHER DRIVE PROJECT ID: 52904 IOWA DOT PROJECT NUMBER: STP-A-8155(784)--86-07 CITY OF WATERLOO PROJECT NUMBER: TOF-302 WILLETT HOFIVIANN S S O C i A T E S INC ENGINEERING ARCHITECTURE LAND SURVEYING NO. DATE REVISION DESCRIPTION DESIGNED BY JMT 288 SINGLE MODE TO XXXX SHEET NAME SHEET NO. DRAFTED BY JMT REVIEWED BY LDB APPROVED BY JMT TYPICAL SPLICING & TERMINATION DETAILS U.02 THIS DOCUMENT IS THE COPYRIGHTED PROPERTY OF WILLETT HOFMANN & ASSOCIATES, INC., AND MAY NOT BE COPIED OR USED BY ANY PERSON WITHOUT WRITTEN PERMISSION. © COPYRIGHT 2024 WILLETT, HOFMANN & ASSOCIATES, INC. Page 256 of 730 SP-23XXXX (New) IOWADOT SPECIAL PROVISIONS FOR TRAFFIC SIGNALIZATION Black Hawk County STP-A-8155(784)--86-07 Effective Date August 19, 2025 THE STANDARD SPECIFICATIONS, SERIES 2023, ARE AMENDED BY THE FOLLOWING MODIFICATIONS AND ADDITIONS. THESE ARE SPECIAL PROVISIONS AND THEY SHALL PREVAIL OVER THOSE PUBLISHED IN THE STANDARD SPECIFICATIONS. Page 257 of 730 SP-23)000K, Page 2 of 33 A. GENERAL 1. Scope These Specifications cover the work described in the contract documents. It covers furnishing all labor, equipment, and materials, and performing all required operations to complete the work as per contract documents and to provide a completely operational and working signal system. Unless otherwise modified by these Signalization Special Provisions, all work including equipment, material, and installation, shall be in accordance with the appropriate Standard Specifications. Where reference is made to the codes, standard specifications, supplemental specifications, the safety orders, the general orders, the standards, laws, and ordinances, it shall mean the version of the reference that is in effect on the bid advertising date. 2. Definitions Terms used in this document shall have the meanings defined below: • City means City of Waterloo, Iowa, or its representatives. • WTOD means City of Waterloo Traffic Operations Department. • Punch List means a list of items that need to be corrected by the Contractor on the project before the final acceptance can be made. • Response Time means the elapsed time from when the Contractor is given a notice to take certain actions to the time the Contractor starts the action. • LED means light emitting diode. • IP means Internet Protocol. • APS means Accessible Pedestrian Signals. 3. Related Specifications and Standards The Contractor shall comply with all the standards listed below unless otherwise modified elsewhere by contract documents: • ANSI Standards. • ASTM Standards. • EIA Standards • IMSA Standards. • ITE Standards. • MUTCD. • NEC. • NESC. • NEMA Standards. • UL Specifications. • TIA Standards. • TIA/EIA 568 • NTCIP (The National Transportation Communications for Intelligent Transportation System Protocol). • All pertinent local, state, and federal laws and regulations covering installation, material, design, construction, and operation. The Contractor shall notify the Engineer in writing of any discrepancy or ambiguity as to the intent or meaning of the contract documents before starting to work on that area. The Engineer will supply the Contractor in writing with the intent. The decision of the Engineer will be final and conclusive. B. MATERIALS AND CONSTRUCTION The contract work shall comply with the applicable requirements of the Standard Specifications, in particular the following parts: • Section 2525: Traffic Signalization • Section 4189: Traffic Signal Equipment Page 258 of 730 SP-23XXXX, Page 3 of 33 Materials shall be of new stock unless the plans provide for the relocation, or the use of materials furnished by others. New materials shall be the products of approved suppliers and manufacturers, approved by the Engineer. Miscellaneous electrical equipment and materials shall be UL approved. 1. Actuated Traffic Signal Controller General Requirements The controller shall provide full reporting capabilities via open NTCIP protocols to any Advanced Traffic Management System (ATMS) that supports such protocols. All licenses, if required, for communication with a central control system shall be provided by the Contractor. The controller unit shall be compatible with NEMA TS 2 functional requirements, ensuring interoperability with NEMA TS 2 devices when required. Standards Compliance The traffic signal controller shall meet or exceed the applicable standards for Advanced Transportation Controllers (ATC) as mandated by ITE, AASHTO, and NEMA under the ATC 5201 v06 Standard for Traffic Controller Assemblies with NTCIP Requirements. The controller engine board and operating system shall be fully compliant with the ITE/AASHTO/NEMA ATC 5201 v06 Standard, supporting Linux-based operating systems as specified. The controller shall: • Support NTCIP communications protocols • Be fully field -programmable • Support both actuated and coordinated operations, including time -of -day (TOD) plans and preemption Hardware Requirements The Controller CPU Module shall meet the following minimum specifications: • Processor: 1 GHz minimum • Memory: 2 GB RAM minimum • Storage: 8 GB non-volatile storage minimum • Networking: At least two Ethernet ports (10/100/1000 Mbps) • Data Transfer/Updates: USB ports for data transfer and software updates • Local Interface: Front -panel display and keypad for local programming and diagnostics Documentation and MIB Files The Contractor shall provide all NTCIP Management Information Base (MIB) files associated with the controller software, including both manufacturer -specific and extended objects necessary for full integration with ATMS and/or central control systems. 2. Traffic Signal Cabinet The traffic signal controller cabinet shall be a Type ATC cabinet designed to meet the latest ATC Standard, ITE ATC 5301 v02, and support NTCIP 1202 v03 protocols for traffic signal operations and communications. The cabinet shall be constructed per ATC cabinet design standards and include full provisions for modern signal operations, robust communications, and future system upgrades. The cabinet shall provide physical and electrical isolation between high -voltage power components and low -voltage control and communication systems. All high -voltage components, including load switches, flashers, and power service equipment, shall be in a designated compartment separated from the controller and MMU/CMU logic modules by protective barriers. The cabinet shall be constructed of aluminum, weatherproof, UL-listed, and designed for NEMA Type 3R or better environmental protection. Page 259 of 730 SP-23)000K, Page 4 of 33 The controller cabinet shall include everything for ATC operations, such as bus interface units (BIU), power supplies, MMU/CMU, necessary 2-channel detector cards, and all other necessary components. Cabinet shall come at least four 110v outlets and hardened managed Ethernet switch. All external communications to the cabinet's components shall be through the Ethernet switch. If an internal Fiber Optic Patch Panel is installed, it shall not block access to internal components of the control cabinet. All conduit openings in the controller cabinet shall be sealed with a sealing compound. This compound shall be a readily workable soft plastic, except those provided for drains. It shall be workable at temperatures as low as 30 °Fand shall not melt or run at temperatures as high as 300 °F. The ATC cabinet shall be dust -proof, weatherproof, and constructed from high-grade aluminum, providing secure and durable housing for the ATC equipment and terminal facilities. The cabinet shall include all necessary anchor bolts for installation. A 15 AMP GFCI duplex receptacle and an interior LED work light with an on -off toggle switch shall be provided. The receptacle and work light shall be fused ahead of the cabinet's main circuit breaker to allow service when the cabinet breaker is off. The cabinet shall include an Input File (detector rack) capable of supporting 8-phase operation plus a minimum of four preemption inputs. A 12-position load bay shall be provided and populated with solid-state load switches meeting ATC cabinet requirements. Load switches shall be appropriately installed based on the signal phasing configuration. The cabinet shall be fully compliant with the ITE/AASHTO ATC Cabinet Standard and capable of supporting 48VDC logic -level operation while switching standard 120VAC signal indications. The lowest field connection shall be at least 3 inches from the bottom of the cabinet. The anchor bolts shall be secured with nuts which shall not have more than three full threads exposed or interfere with field connections. The field terminals shall attach to the controller cabinet with color coded Y, R, G and B electrical spring wire connectors. Connectors shall be designed flexible and durable with an outer insulator providing a compact, fully insulated connection without cutting or abrading wires. The four spring connectors shall have a corrosion resistant steel inner shell to strengthen them while permitting spring expansion and contraction due to temperature changes. The connector shall have a deep, flared skirt to protect against shorts and shiners. The connector shall have a flexible base to allow the connector to bend with wires. The field terminals shall connect to the controller cabinet with standard screws. Lug terminals will not be accepted. No hardware or terminal facilities shall be attached to the cabinet door, excluding an intersection call/display panels and test switches when required. Two hard copies and one electronic copy of cabinet electrical prints shall be provided for each cabinet. Electronic copy in PDF and DWG formats are preferred. Where the cabinet seats on the concrete base, the bottom edge of the cabinet shall be waterproofed. Appropriate silicone sealing caulk shall be applied to the mating surface of concrete at a minimum bead diameter of 1/2 inch to 3/4 inch before installing the cabinet so that when the cabinet is being installed, securing anchor bolts provide for even and uniform spreading of the sealing material. The underside of the cabinet flange shall be free from any foreign objects, washers, spacers, etc., before caulking procedure. All cabinet door locks shall use a standard key. The ATC cabinet shall be designed to accommodate standard NEMA TS 2 Section 6.2 3-circuit solid-state load switches with LED indicators. Load switches shall be easily replaceable, front - accessible, and fully compatible with the cabinet's output load bay design. Power supply loads shall be metered. Page 260 of 730 SP-23XXXX, Page 5 of 33 Each circuit shall be a 10 ampere rated driver, LED lamp load at 120 VAC. Streetlights on traffic signal poles (combination poles) shall be fed through signal cabinet and shall be on its own circuit with photocell inside traffic cabinet and vandal protection photocell cover. The power inside one pole should all come from the same source so there is no question as to where to turn it off. Cabinet Surge Protection Circuit Breaker: Provide an AC power surge protective device (SPD) on the load side of the cabinet circuit breaker. The SPD shall be a UL 1449 3rd (or latest revision) Edition Recognized device that is rated for a maximum operating current of 15A or greater. The SPD must be equipped with a maximum continuous operating voltage (MCOV) of 150V, L-N, L-G, and N-G modes of protection, voltage protection rating (VPR) of 700V or less, nominal discharge current rating (In) of 20kA, a short circuit current rating (SCCR) of at least 50kA, visual indication (LED) of operational status, and Form C dry contacts. Loop Detector: Provide modular type surge protective devices comprised of a silicon breakover device for all loop detector signal inputs. The device shall be rated for a nominal voltage of 75VDC and equipped with a minimum surge current rating of 250A. Load Relay: Provide surge protective devices comprised of metal oxide varistors (MOV) for all load relay outputs. The SPDs shall be rated for a nominal voltage of 120VAC, equipped with a surge current rating of 39kA. Low Voltage Communication Inputs: Provide modular type surge protective devices comprised of three -stage hybrid technology protection consisting of gas discharge tubes (GDT), silicon avalanche diodes (SAD) and positive temperature coefficients (PTC) for all low voltage communication inputs. The SPDs shall be UL 497B Listed and equipped with a surge current rating of 10kA 120VAC Interconnect Signal Lines: Provide surge protective devices comprised of gas discharge tubes (GDT) for all 120VAC interconnect signal lines. The SPDs shall be equipped with a surge current rating of 10kA. low Voltage (DC Power) Input Circuits: Provide modular type surge protective devices comprised of three -stage hybrid technology protection consisting of metal oxide varistors (MOV), silicon avalanche diodes (SAD) and series inductor for all low voltage (DC Power) input circuits. The SPDs shall be UL 497B Listed, equipped with a surge current rating of 10kA, and a continuous current rating of 5A. Coax Video Cables: Provide surge protective devices consisting of gas discharge tubes (GDT), silicon avalanche diodes (SAD) and positive temperature coefficients (PTC) on all coax video cables. The SPD shall be equipped with s surge current rating of 20kA, and an isolated ground. Isolation transformer shall allow operation with a single point short between loop and ground. The MSD harness wiring shall all be terminated on a separate dedicated termination panel. All incoming service voltage connections (including breakers) shall have clear plastic protective shielding covers. Unless otherwise shown on the plans, the supplier shall install one 20 AMP breaker, 1-pole for traffic signals, one 30 AMP, 2-pole breaker for lighting, one 60 AMP, 2-pole breaker for main conductors inside each cabinet. The controller cabinet shall have installed a disconnect panel box, which shall shut power off to all circuits inside the cabinet. The cabinet shall come with an installed disconnect breaker panel. The cabinet disconnect breaker panel shall be rated for outdoor use (NEMA 3R minimum), sized appropriately, and from one of the following manufacturers: GE, Square D, or Eaton/Cutler Hammer. Installation Inside ATC Traffic Control Cabinet The installation within the ATC traffic control cabinet shall meet the following requirements: Page 261 of 730 SP-23)000K, Page 6 of 33 Street Lighting Equipment: o Street lighting equipment is not installed inside ATC traffic signal control cabinet except for photocell street light control relays. o Electric contactors shall be installed in an auxiliary enclosure behind a transparent protective cover to prevent accidental contact with live electrical parts. o The contactors shall be mounted away from any cabinet door and in locations that protect them from environmental elements like rain and snow. Fiber Termination Center: o Fiber optic jumpers connected to the fiber termination center shall be securely mounted so that they do not interfere with the cabinet door when closed. o Proper cable management and strain relief shall be provided to prevent damage to the fiber optic cables. Detector Rack: o All components installed in the detector rack shall be readily accessible for maintenance and replacement. o No other equipment or components shall be mounted directly in front of the detector rack to ensure unobstructed access. o Replacing or servicing components within the rack should not require the removal or relocation of other cabinet -mounted equipment. Programming: o All components needed for proper operation of signals shall be properly programmed to ensure the fully functional operation of the ATC system. o The programming shall include, as a minimum, the following elements: ■ Basic signal controller timing and coordination • Vehicle detection systems (e.g., cameras, loops, radar) • Emergency vehicle preemption functionality • Fiber optic or radio network connections for remote monitoring and control 3. Traffic Signal Control System The traffic signal control system shall be capable of adjusting traffic signal coordination within a corridor or network by sensing fluctuations in traffic flow and modifying signal timings accordingly. Timing changes may be commanded through a central application residing on a server or occur peer -to -peer between signals directly. Communications shall use NTCIP protocols. The system shall dynamically adjust traffic signal timings based on real-time traffic conditions to optimize signal operations within a corridor or network in response to fluctuating traffic demands. The system shall include installed and integrated detection hardware, central management software, and new ATC signal controllers and shall comply with applicable NTCIP and MUTCD standards. System Requirements The system shall consist of the following major components and capabilities: Central Management Software: A traffic management application capable of monitoring real-time traffic conditions, allowing manual override of automated functions when necessary, and storing historical performance data. The system shall provide a fail-safe mode in case of communication loss, wherein the controllers revert to either a predetermined timing plan or a plan based on historical data. Communications and Data Interface: All data transmissions shall be encrypted and comply with current industry cybersecurity standards. Communications between field devices and the Central Management System shall utilize NTCIP 1202 or later protocols over secure fiber optic cable or wireless systems. The system must support remote diagnostics and firmware updates. Detection: The detection system shall be of the type recommended by the Traffic Signal Control Page 262 of 730 SP-23XXXX, Page 7 of 33 System manufacturer to ensure compatibility and robust performance under various traffic conditions. If no recommendation is provided, radar detection is preferred. Detector placement shall be designed by the Contractor as required by the system to accurately capture traffic volumes, speeds, and other parameters. Sensors shall have an accuracy of ±5% or better for volume and speed measurement and must operate continuously in harsh environmental conditions. ATC Traffic Signal Controllers: As specified in the contract documents. Signal Controller Interface: The Traffic Signal Control System shall send and receive commands to and from ATC traffic signal controllers and adjust timing plans dynamically. It shall interface with ATC controllers supporting NTCIP-compliant communications protocols for remote programming and data reporting. Functionality: The software shall monitor real-time traffic conditions, display performance metrics such as queue lengths and delay times and allow operators to adjust system parameters. User Interface: The user interface shall be intuitive, provide English -language menus and/or graphical user interface, include graphical displays of intersection performance, historical trends, and system alerts. Data Logging: The system shall count volumes, speeds, and other parameters required by the Traffic Signal Control System to automatically implement timing plans suitable for traffic conditions. All events and data shall be logged for at least 90 days, and the system shall be capable of producing reports. Integration: Installation and integration of all components such as detection hardware, communications modules, and interface units on the signal controller cabinet shall be completed in accordance with manufacturer recommendations. The system shall be fully functional with communications established between the central control and the signal system. Functional Testing and Validation: The Contractor shall conduct a complete system test, verifying detector accuracy, communication integrity, and proper execution of adaptive timing plans. System performance shall be validated by comparing actual traffic conditions with system calculations during a peak hour and an off-peak hour of operation. Programming parameters shall be adjusted, as necessary. A report and certification shall be prepared confirming the system is fully functional and that collected data closely matches actual street conditions (e.g., volumes collected by the system compared to actual volume collected independently). Documentation: Provide comprehensive documentation of installation, calibration, configuration, and commissioning procedures, including baseline data and performance reports. All necessary software and training shall be provided to enable the City of Waterloo to define a group of signals as a system, configure it, and make it operational. Training: The Contractor shall provide training sessions for Waterloo traffic engineers and maintenance personnel covering system configuration, operation, troubleshooting, and software updates. System Configuration: The Contractor shall provide all tools needed to configure the system, including software, training materials, reference manuals, and documentation. The Contractor is responsible for the initial configuration but must provide sufficient training and tools so local staff can configure or reconfigure the system as needed for acceptance. Technical Support: A dedicated technical support line shall be available during the warranty period to address any system issues. System Capabilities: The system shall allow the operator to define a corridor, segments of a corridor, or a network of two or more arterials to be grouped, controlled, and timed together as one system. The system shall allow the operator to set and adjust conditions for fine-tuning and optimizing operations. Licenses: All licenses to install, use, and operate the system for at least 5 years shall be included. Page 263 of 730 SP-23)000K, Page 8 of 33 Warranty The hardware, software, and all components shall be warranted for a minimum of two years from the date of installation. The warranty shall cover defects in materials and quality under normal use and service conditions. Maintenance The vendor shall provide a detailed maintenance plan, including recommended inspection intervals, calibration procedures, and software update protocols. Preventive maintenance visits shall be scheduled at least semi-annually. Submittals • Product data sheets, including performance specifications and wiring diagrams. • Software interface descriptions, including algorithm logic for signal timing adjustments. • Functional Testing and Verification Report. • Field Demonstration Plan and Commissioning Procedures. • Training guides, system settings, and operator manuals. 4. Ethernet Switch The Ethernet switch shall be NEMA TS2 compliant and support the open standard protocol Terminal Access Controller Access -Control System Plus (TACACS+). It shall provide 16 10/100Base-TX Ethernet ports and four Gigabit RJ45/SFP Combo Ports, designed for reliable operation in harsh traffic cabinet environments. The switch shall meet the following requirements: Port Configuration and Network Performance • At least eight IEEE 802.3at (PoE+) ports with a minimum 120W PoE power budget to support IP cameras, wireless devices, and sensors. • Minimum of two SFP ports supporting optical fiber connectivity. • Non -blocking switching fabric of at least 11.2Gbps to ensure high-speed data transmission. • 1.5 Mbytes shared memory for packet buffering and 9 Kbytes jumbo frames for efficient large data packet transfers. Industrial -Grade Reliability and Environmental Protection • Wide operating temperature range: -40°C to 75°C. • High electromagnetic compatibility (EMC), compliant with IEC 61850-3 / IEEE 1613 / EN 61000-6-2/4 standards. • Real hardware watchdog for automatic system recovery in case of software failure. • Multiple event dry relay output alarms and digital inputs for remote monitoring and fault detection. Network Redundancy and Layer 2+ Features • Redundant ring, RSTP (IEEE 802.1w), MSTP (IEEE 802.1s), and Super Chain for enhanced network redundancy and failover protection. • IEEE 802.1Q VLAN, Private VLAN, trunking, DHCP server/client, traffic prioritization, and forwarding rate control for optimized Layer 2 network performance. • Layer 2+ packet filtering with MAC -based filtering and TCP/UDP/ICMP filtering for enhanced security. Page 264 of 730 SP-23XXXX, Page 9 of 33 Security and Management Features • Advanced network security including MAC security, IEEE 802.1X port -based access control, and RADIUS authentication. • Full device management capabilities: o SNMP v1/v2c/v3 o RMON (Remote Monitoring) o Web -based UI o Telnet and local console access o Support for industry -standard OpenFlow, NetFlow, or SDN compatibility for vendor - neutral network management. • Management platform shall allow network operators to easily pinpoint and troubleshoot issues remotely. 5. Loop Detector Amplifiers Acceptable amplifiers can be any of IDC, Sarasota, EDI, or Reno brands. The detector card rack shall also accommodate video detection cards when necessary. Detectors shall have the capability of operating in "pulse" or "presence" mode, "delay" timing on each channel, adjustable in 1 second increments or less, and "extension" timing on each channel, adjustable in 0.5 second increments or less. 6. Traffic Signal Uninterrupted Power Supply SERVICE ENCLOSURE: • Service enclosure shall meet Electric Utility Service Equipment Requirements Committee • (EUSERC) requirements. • Service enclosure shall be fabricated from minimum 1/8 inch aluminum. • Interior of service enclosure shall be fabricated from minimum 14 gauge cold rolled steel and painted white. • Service enclosure shall be anodized aluminum. • Service enclosure shall have continuous welded seams. • Service enclosure shall have full length deadfront with stainless steel hinge. • Service enclosure shall be in accordance with UL 508A standards for industrial control panels and labeled for service entrance equipment. • Service enclosure shall have pull section with removable step. • Service enclosure shall have fully framed side hinged outer door with swaged close tolerance sides for flush fit with top drip lip and closed cell neoprene flange compressed gaskets. • Service enclosure shall have hinged deadfront with 1/4 turn latch and knurled knobs. • Deadfront door shall be hinged on the same side as exterior door and open a minimum of 100E. • Removable backpan shall be mounted on four welded 1/4 inch studs. • All circuit breakers shall be mounted in a vertical position, handle up for "On" handle down for "Off." • Circuit breakers shall be of cable -in cable -out type. • Service enclosure shall consist of absolutely no "Bolt -On" or "Plug -In" circuit breakers. • Service enclosure shall be completely prewired in the factory. • Wiring should be to NEMA IIB standards showing external connections and external equipment. • All bussing shall be UL approved copper THHN cable bussing, fully rated. • The function of all circuit breakers, switches and other components as required shall be identified by laminated engraved plastic nameplates with minimum 1/4 inch letters fastened with minimum of two #4-40 stainless steel machine screws. • Wiring schematics shall be Computer Aided Drafting and include all external equipment and connections per NEMA IIB. Page 265 of 730 SP-23XXXX, Page 10 of 33 • As Built factory drawings shall be laminated and affixed to the inside of the outer door. • Manufacturers shall be required to furnish independent laboratory certification of metal preparation and finish and to confirm that the overall product meets these specifications. If this agency wishes to witness this testing, all costs to be paid by Contractor. ENCLOSURE SPECIFICATIONS: Aluminum weatherproof enclosure shall house BBS and batteries. Enclosure shall be TIG welded construction with welding materials specifically designed for the material to be welded. Enclosure shall have fully framed side hinged outer doors with swaged close tolerance sides for flush fit with drip lip and closed cell neoprene flange compressed gaskets. Front door shall incorporate a full- length piano hinge, Type II keyed lock, pad -lockable draw latch (center area on door -latch side), and a pad lockable welded -in place vandal -proof tab, rated at 2000 lbs. There shall be no exposed nut, bolts, screws, rivets, or other fasteners on the exterior of the enclosure. Maximum cabinet dimensions 46 inches H by 20 inches W by 10.25 inches D. Weight 300 pounds with batteries. BBS shall be mounted in an interior tilt out housing with 800 pound rated stops. Battery connectors shall be Anderson Connectors with silver plated contacts. Batteries shall be installed in fixed position framed shelves for seismic safety and be readily accessible for maintenance. Batteries shall be mounted allowing airflow front and back. Enclosure can include two transfer bypass switches, one for BBS bypass the second for auxiliary generator (optional). All switches must be panel mounted on interior dead front panel board. UV resistant plastic laminated nameplates shall identify all controls and major components. A plastic covered wiring diagram shall be attached to the inside of the front door. All components shall be factory wired and conform to required NEMA, NEC, and UL standards. A chassis ground point shall be provided. Panel shall be UL 508 Industrial Control Panel rated and must meet the following specifications. BBS PANEL MINIMUM FEATURES: • Typical run time is six to twelve hours full operation, based on the actual load. • BBS bypass and BBS isolation switch. • Deadfront safety panel board with all switches and plugs pre -wired with phenolic nameplates. • All nameplates shall be phenolic engraved type. • All wire terminating lugs shall be full wrap around type. • All batteries shall be captive spaced from external captive sides in earthquake proof shelving. • Cabinet ventilation shall be by two 4 inch by 1/4 inch louvers top and bottom with encapsulated bug screens, cleanable filters and a 100 cubic feet per minute fan to completely exchange air 25 times minimum per minute. • All DC terminals and connections shall incorporate safety covers such that the safety covers are in place for every normal maintenance mode. • Event Counters and Total Run Time Counter. BBS UNIT MINIMUM SPECIFICATIONS: BBS unit shall provide a true sine -wave output with minimum 2000 Volt -Amp continuous capacity. BBS must provide for utility service isolation when in operation. The minimum rating for wattage output shall be 1200 watts. The BBS shall be capable of running an intersection with LED lights (for Run Time consult manufacturer). The unit shall operate off-line, with transfer time of 2 to 4 ms or less, with battery condition indicator, with automatic test provisions, and with hot-swappable batteries (all batteries in system). BBS shall automatically recharge batteries from full discharge to 90% capacity within 8 hours. BBS shall provide on-line operation for a minimum input of 90 to 150 VAC, provide full load output of 120VAC — 10% / +4% at 60 Hz +/- 0.05% over a temperature range of - 34.6 °F(optional adder) to 165.2 °F and conform to and be based on a UL Approved Design. For safety and maintenance, the inverter shall not exceed 40 pounds. The BBS unit shall be delivered with maintenance manuals. Page 266 of 730 SP-23XXXX, Page 11 of 33 BBS UNIT MINIMUM FEATURES: • 2KVA 1200 Watts, with quick make/break connectors and plugs. (Systems requiring hard wiring termination to/from the inverter are unacceptable). • Surge energy - Per IEEE 62.41 (formerly IEEE 587) • Common mode clamping 0 ns < 5ns typical UL 1449 • Conditioned power — Computer quality • Transient lighting protection — Per IEEE 62.41 (formerly IEEE 587) • Transfer to battery time — 2 to 4 ms • Retransfer to utility — 2 to 4 ms • Each battery shall be 24 volts at 18 AH with heavy duty Anderson plugs connections to the BBS for greater system reliability and ease of maintenance. Series wiring is unacceptable. • Fan cooling shall be fused for locked rotor current. • Cooling air shall be ducted to cool the front and back of each battery with air space on all four sides and top of battery. • Inverter covers shall be 60% open on both sides to diminish the environmental effects of extreme temperatures. • Includes USB and RS232, DB9 Computer Interface Ports. • Low voltage safety design at 24V DC. (Higher voltage DC systems are unacceptable). BBS COMMUNICATIONS MODULE: All inverter connections shall be made without the use of tools. This includes: • NC -Input, A/C -Output, Normally -Open, and Normally -Closed programmable contacts. • Smart Slot Relay I/O Module. • Input #1 Turn the BBS on. • Input #2 Turn the BBS off. • Input #3 Start the BBS self -test. • Input #4 Shut down the BBS (when on battery). • Output #1 The BBS is on -battery (during a power failure, self -test or run time calibration). • Output #2 BBS has a low battery — Programmable. • Output #3 The protected load is not receiving power from the BBS. • Output #4 Replace the BBS batteries. • Output #5 The BBS is overloaded. • Output #6 Any BBS fault or self -test failure. BATTERIES: Batteries shall be maintenance -free, type AGMNRLA (Absorbed Glass Mat / Valve Regulated Lead Acid) or Gel Cell. Batteries shall be independently pre -wired and individually fused. Batteries shall be furnished with heavy-duty 50 amp rated silver-plated Anderson Connectors. 100 Amp internal fuse by Battery supplier. Batteries shall be lightweight for personnel safety and protection plus ease of installation and maintenance. Batteries shall not exceed a weight of over 27.64 pounds. ENCLOSURE TEMPERATURE COMPENSATION: Operating temperature shall be a minimum -34.6 °Fto 165.2 °F. POWER SYSTEM ANALYZER AND CONFLICT RESOLUTION MODULE: The inverter should incorporate an integrated power system analyzer and conflict resolution system. The analyzer should evaluate and make limited adjustments to the incoming utility power and automatically transfer load to the battery back-up power if utility power is lost. When utility power becomes available, the BBS should analyze the power to verify stability and return to normal operation. The system should provide automatic BBS failure detection and automatically isolate the Page 267 of 730 SP-23XXXX, Page 12 of 33 failed BBS and lock the unit on to utility power. Once the failure has been corrected, the system should return to normal operation. TRIPLE BYPASS SYSTEM FOR OFFLINE BBS: 1. Power Analyzer with Conflict Monitor Isolation and Transfer Module. 2. PCM — Power Conflict Monitor. The PCM is a totally redundant failsafe system. It monitors load bus power available continuously. If load bus power fails for 5 ms, the PCM shall transfer and isolate the BBS and guarantee that commercial power shall be locked on. 3. Timer — Redundant 5 ms delay and hard transfer to utility power. 4. The outboard Transfer Switch shall not interrupt the normal controller function. Transfer time shall be 2ms. 5. Onboard I/O module shall execute lockout of battery backup system upon detection of any inverter BBS fault. If BBS resets itself, it shall automatically be available for backup. 6. ON Inverter to timed relay for Full Time control of Output, 0 to 10 hours. BATTERY CHARGER: Shall charge from shut off discharge to 90% fully charged in less than 8 hours. The battery charger shall utilize Advanced Battery Management to extend battery life. HOT-SWAPPABLE BATTERY REPLACEMENT: The unit shall be capable of user-friendly battery replacement without interrupting signal operation. WARRANTY Manufacturers shall provide a 2 year factory -replacement parts warranty on the BBS. Batteries shall be warranted for full replacement for 2 years. The warranty shall be included in the total bid price of the BBS. 7. Vehicular Signal Heads Signal head doors should open so the light assembly can be changed without removing the door or loosening the head. Signal indications shall be 12 inches in diameter and sectional in construction requiring one section for each light indication. All traffic signal light sources shall be LED. LED and LED assemblies shall meet all pertinent NEMA, IEEE, and ITE standards. Signal head lenses can be made of glass or ultraviolet (UV) stabilized synthetic materials. Non- polycarbonate synthetic lenses shall meet the ITE color standards and 3 1/2 foot drop test. Lenses shall be capable of withstanding ultraviolet exposure from direct sunlight for a minimum period of 36 months without exhibiting evidence of deterioration. Lenses may be tinted or may use transparent film or materials with similar characteristics to enhance "ON/OFF" contrasts. If a polymeric lens is used, a surface coating or chemical surface treatment shall be used to provide front surface abrasion resistance. The housing for the individual sections shall be black in color and made of UV stabilized polycarbonate or a die- cast aluminum. The top and bottom of each section shall have an integral locking ring with separations to permit rotation of the signal head in 5 degree or smaller increments. Openings in the top and bottom of the signal shall accommodate standard 1 1/2 inch bracket arms. All joints between sections shall be waterproof. Locknuts or other means approved by the Engineer shall hold the section firmly together. Each section shall be complete with a one piece, hinged door with watertight gaskets and two stainless steel locking devices. The hinged pins shall be designed so that the doors may be easily removed and reinstalled without use of special tools. Page 268 of 730 SP-23XXXX, Page 13 of 33 One section of a three or more -section assembly shall be equipped with terminal block for termination of field wiring. The lamp socket shall be equipped with color -coded wire, red, yellow, or green, depending upon the lens color of the section. The socket wires shall be a minimum of 26 inches long, composed of wire with insulation designated to withstand 105 °C. The wiring leads shall be terminated with spade lugs for ease of connection to terminal block. The socket shall be equipped with a gasket to insure a dust -tight fit. A coupling washer assembly comprised of two washers, three cadmium -plated bolts, nuts and lock washers shall lock the individual sections together. The hole in the coupling washer assembly shall be large enough to accommodate three 3/4 inch cables. Certification: The City shall be furnished with a certification from the manufacturer of the signal head that the equipment furnished under the contract documents complies with all provisions of these Specifications. If there are any items which do not comply with the contract documents, a list of those exceptions must be detailed on the certification. All screws, latching bolts and hinge pins shall be according to manufacturers' recommendations. One section of the three -section signal shall be equipped with a six -position terminal block for termination of field wiring. Each five -indication signal shall be equipped with an eight -position terminal block. All surfaces of metal signal housing doors and visor shall be oven baked, black, enamel, except the doors and visors shall be flat black. During construction and until the new signals are placed in operation, signal faces shall be covered or turned away from approaching traffic. When ready for operation, they shall be securely fastened in position facing toward approaching traffic. All traffic signal displays shall be installed as indicated on the plans and aligned and leveled per MUTCD on all axes. All optically programmable signal heads shall be properly programmed to limit their field of view as directed by the Engineer. Three -section overhead displays located on mast arms should have the red indication above the mast arm and five -section displays shall have two sections above the mast arm Visors: Each lens shall have an aluminum or UV stabilized polycarbonate cut-off tunnel visor not less than 8 inches in length and designed to shield each lens. Visors shall have a minimum thickness of 0.05 inch and be painted flat black. One solid ball red signal head (only one red, not yellow and not green) facing each approach should have a thermostat control heater and covered -up detector to melt ice and snow covering the lens. 8. Pedestrian Signal Heads Signal head doors should open so the light assembly can be changed without removing the door or loosening the head. All pedestrian signal heads shall include all the necessary fittings and adjustable cable tie type brackets and shall use LED. The pedestrian signal shall be 16 inches, with a universal don't walk "HAND" symbol indication and a universal walk "MAN" symbol indication in one section head, and countdown timers. Other properties shall be the same as vehicular traffic signal heads defined earlier. 9. Backplates Backplates shall be UV stabilized polycarbonate or aluminum and louvered. Backplates shall be 5 inch border in size and shall be at least 0.05 inches thick. A 1 inch radius shall be provided on all corners. Each backplate shall be furnished with all the necessary mounting hardware for attachment according to manufacturers' instructions. The size of each backplate shall be suitable for mounting on three -section and five -section, 12 inch signal heads. All mounting hardware shall be rustproof and corrosion resistant. Page 269 of 730 SP-23)000K, Page 14 of 33 10. Foundations A screw -in metal foundation can be used in lieu of a concrete base for pedestal installations. If used, it shall conform to manufacturer's specification for use as traffic signal pedestal pole as per plans. The concrete bases shall conform to the dimensions shown in the plans. The bottom of all foundations shall rest securely on firm undisturbed ground. Forms shall be used for the above ground portion of all foundations. Whenever the excavation for a foundation is irregular in shape, forms shall be used to provide the proper dimensions of the foundations below grade. The material for the forms shall be of sufficient thickness to prevent warping or other deflections from the specified pattern. The forms shall be leveled, and a means shall be provided for holding them rigidly in place while the concrete is being deposited. The Contractor shall be responsible for the proper elevation, offset and level of each foundation. Where the foundation cannot be constructed as shown on the plans because of an obstruction, the Contractor shall relocate the foundation or use other effective methods of supporting the pole after securing the Engineer's approval. Anchor bolts and reinforcement shall be held rigidly in -place before the concrete is poured. Anchor bolts shall be held in -place by means of a template constructed to space the anchor bolts uniformly in accordance with the pattern shown on the plans, and not to protrude excessively after installation of equipment. Two conduit inlets shall be installed as a minimum per foundation. Inlets not used shall be capped below grade. A ground rod shall be placed external to each foundation. All ground rods shall be a minimum of 5/8 inch in diameter, 8 foot long copper clad and shall be external to the concrete foundation, driven 4 inches below ground surface. Anchor bolts, conduits and reinforcement shall be held rigidly in place before the concrete is poured. The center of the template and the center of the concrete base shall coincide unless otherwise directed by the Engineer. High -frequency vibrator shall consolidate concrete after it is placed in the form. The top of the base shall be rounded with an edger having a radius of 1/2 inch. The exposed surface of the base shall have a rubbed surface finish. Should the Contractor find that it is necessary to alter or reconfigure any portion of the installation or there would be a conflict with the design versus the site grade, ditches, utilities, etc., or the elevation appears to be too high or too low, notify the Engineer in writing of the portions that are in conflict. Immediate response will be given by the Engineer to avoid delays. After the foundation or base has been poured, no modification of any sort shall be made. If any part of the foundation or base is installed in an incorrect manner, as determined by the Engineer, the entire foundation or base shall be removed and the Contractor shall install a new foundation or base at no extra cost to the City. Prior to installing the structures, the anchor bolts shall be covered in such a manner as to protect them against damage and to protect the public from possible injury. The foundation must be given seven days to cure before the structures are erected. New bases shall be constructed and finished to the dimensions shown on the plans. Concrete shall be as specified in Article 2403.02 of the Standard Specifications for Class C, Mix No. C-4, air - entrained P.C. concrete, and shall be placed in accordance with Article 2403.03 of the Standard Specifications. Reinforcement shall be in accordance with Section 2404 of the Standard Specifications. The top of the signal base shall be at a minimum of 2 inches and a maximum of 3 inches above the finished grade. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone, or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. Concrete sidewalks, pavements, base courses, and bituminous surfaces shall be replaced with new Page 270 of 730 SP-23XXXX, Page 15 of 33 materials. The backfill shall be mechanically compacted in 6-inch layers to a density equal to that of the surrounding material. 11. Signal Pedestal Poles All traffic signal pedestals shall be Sch 80 galvanized steel or Sch 80 spun aluminum (push-button poles may be Sch 40) and shall be in conformance with Section 2525 of the Standard Specifications. The length of the pedestal, from the bottom of the base to the top of the shaft, shall be 10 feet, unless otherwise specified on the plans. For galvanized poles, the pedestal shaft shall be fabricated of tubing with a wall thickness of at least 1/8 inch. It shall have a satin brush or spun finish. The top of the shaft shall have an outer diameter to receive a pole -top mounting bracket of a traffic signal or a pedestal -mounted traffic signal controller. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. The pedestal base shall be cast -aluminum, breakaway, with a handhole. The size of the handhole shall be at least 4 inches by 6 inches and equipped with a cover, which can be securely fastened to the shaft with the use of simple tools. The surface of the base shall be prepared for painting in accordance with the manufacturer's recommendations and coated to match the pedestals. Bases shall have a minimum weight of 20 pounds and shall have a four bolt pattern uniformly spaced on a 13 3/4 inch diameter bolt circle. Anchor Bolts. Galvanized, hot rolled steel anchor bolts, sizes as determined by the pole manufacturer, shall be supplied, complete with all the hardware required for installation. The anchor bolts shall have a right-angle bend at the bottom end and threaded at the top end. 12. Galvanized Steel Traffic Signal Supports Configuration: The signal mast arms, support poles, and light poles shall be continuous steel members of the anchor -base type, as shown on the plans. Poles shall be fabricated from low -carbon steel (maximum 0.30% carbon) of U.S. Standard Gauge and constructed from steel sheet having one continuous welded vertical seam. Mechanical Properties: • After fabrication, poles shall exhibit a minimum yield strength of 48,000 psi. • The base shall consist of heavy cast or rolled steel, securely attached to the lower end of the shaft by a continuous weld on both the inside and outside surfaces. • The bolt circle diameter shall conform to the pole manufacturer's specifications. Fabrication: • Poles and mast arms may be fabricated by welding two sections together; however, such fabrication shall be performed solely by the vendor and in strict accordance with the Structural Welding Code AWS. • Welding and fabrication shall conform to the AASHTO Standard Specifications for Welding of Structural Steel for Highway Bridges and the Standard Specifications. Design Loads and Applications: • Poles shall be designed to support the designated traffic signals, lights, signs, and cameras, and other devices with clearances as indicated on the plans. • Where specified, poles shall incorporate high-rise design luminaire arms for streetlights. The luminaire riser may be fabricated as a separate, add -on component. • Luminaire extensions shall be provided to achieve a 40 foot mounting height with a 12 foot overhang, unless otherwise indicated on the plans. Transformer Base: Page 271 of 730 SP-23)000K, Page 16 of 33 • Each pole shall be equipped with an integral transformer base of a minimum size of approximately 2 feet by 1 foot 10 inches, or as otherwise specified. Hardware and Assembly: • All necessary hardware, shims, and anchor bolts required for a complete installation shall be supplied with the mast arms and support poles. Surface Treatment and Material Requirements Galvanizing: • All hardware and exposed steel surfaces shall be hot -dipped galvanized in accordance with the latest revision of ASTM A123. • All mast arms and support poles shall be fabricated from galvanized steel and shall conform to Section 2525 of the Standard Specifications. Anchor Bolts Material and Strength: • Anchor bolts shall be constructed from A36 steel with a minimum yield strength of 50,000 psi. • To minimize corrosion, anchor bolts shall be hot -dipped galvanized on at least 12 inches of the threaded portion. • It is recommended that if dissimilar metals are used (for example, stainless steel poles with carbon steel bolts), proper corrosion mitigation measures (such as insulation or protective coatings) be applied. Configuration: • Each pole shall be secured by four anchor bolts. • Anchor bolts shall be provided with a minimum threaded length of 6 inches at one end and a 4 inch long, 90 degree bent leg at the other end for proper embedment and to resist pullout. Installation and Erection Foundation: • Poles shall be erected on a cast -in -place reinforced concrete foundation with a minimum compressive strength of 4000 psi. Foundation dimensions shall be as specified on the plans. Pole Erection: • All poles shall be erected vertically with mast arms oriented at a right angle to the centerline of the street, unless otherwise specified. • The pole shall be securely bolted to the concrete foundation at the locations shown on the plans. • Leveling shall be accomplished by adjusting nuts on each anchor bolt. One nut shall be placed on each bolt prior to positioning the pole. The upper nuts shall then be loosely applied to allow for vertical adjustment, and final tightening shall expose a maximum of three full threads. Anti -Turning Provision: • All threaded pedestal poles shall be drilled and tapped to accept a 1/4 inch diameter by 3/4 inch long galvanized or stainless -steel bolt through the base and pole to prevent rotation. Page 272 of 730 SP-23XXXX, Page 17 of 33 Utility Coordination: • The locations of all signal standards shown on the plans are subject to adjustment based on the actual positions of existing underground and overhead utilities. Final locations will be determined at the time of construction. Certification and Inspection Fabricator Certification: • The fabricator shall certify that the mast arms and support poles are capable of withstanding winds of at least 100 mph without failure. • Certification shall also state that only certified welding operators, in accordance with AWS D1.1 (or the latest revision), were employed, and that welding electrodes comply with the current AASHTO Standard Specifications for Welding of Structural Steel for Highway Bridges. Final Inspection: • Upon completion of installation, a thorough inspection shall be performed to ensure compliance with the above specifications, including proper anchorage, alignment, and adherence to design loads. Galvanized Finish Both liquid finish and powder topcoat galvanization are acceptable. All light poles, light pole mast arms, light pole bases, signal poles, pedestal poles, push button posts and signal pole mast arms shall come with a five-year warranty against fading, cracking, peeling and corrosion. They shall be finished using an electrostatically applied liquid finish consisting of an organic, zinc -rich, moisture cure urethane primer and high quality fast -cure polyurea topcoat (MillerBond or similar) or using a galvanized -powder topcoat finishing system, in accordance with the following: Materials: Surface Preparations. Prior to being incorporated into an assembled product, steel plates 3/4 inch or more in thickness shall be blast cleaned to remove rolled -in mill scale, impurities, and non- metallic foreign materials. After assembly, all weld flux shall be mechanically removed. The iron or steel product shall be prepared for zinc coating in accordance with ASTM 232. Zinc Coating. The product shall be hot dip galvanized to the requirements of ASTM A123 (fabricated products). The entire product shall be totally immersed, with no part of it protruding out of the zinc (no double dipping). This is to limit a risk of trapped contaminates containing chlorides and reduce the risk of bare spots. Maximum aluminum content of the bath shall be 0.01 %. Flux ash shall be skimmed from the bath surface prior to immersion and extraction of the product to assure a debris - free zinc coating. Exterior Coating. All galvanized exterior surfaces shall be coated with a Urethane or Triglycidyl Isocyanurate (TGIC) Polyester Powder to a minimum film thickness of 2.0 mils. Prior to application, the surfaces to be powder coated shall be mechanically etched by brush blasting (Ref. Society for Protective Coatings [SSPC] SP-7) and the zinc -coated substrate preheated to 450°F for a minimum of 1 hour in a gas -fired convection oven by heating the zinc -coated substrate to a minimum of 350°F and a maximum of 400°F. The thermosetting powder resin shall provide both intercoat as well as substrate fusion adhesion that meets 5A or 5B classifications of ASTM D3359. Color shall be a semi- gloss standard black elected from the manufacturer's standard color table and shall the be readily matched for future repair. Construction: Packaging. Prior to shipment, all items shall be protected to prevent damage during shipment and handling at project site. Page 273 of 730 SP-23)000K, Page 18 of 33 Field Repair Procedures. Where factory applied coatings have become damaged or abraded due to handling, transport, installation, welding, or other circumstances, they shall be repaired in accordance with manufacturer's recommendations. All damaged areas shall be thoroughly wire brushed. All dirt, oil, grease, or other contaminants shall be removed in accordance with SSPC- SP1 and SP5. Touch-up paint shall be supplied by the galvanizer or steel fabricator and shall be identical in color and composition to that used in the plant. Touch-up paint shall be applied to all prepared surfaces to a dry film thickness of at least 4.0 mils. 13. Stainless Steel Light Poles Material: • The poles shall be made of Grade 316 stainless steel with a smooth, brushed finish. The material shall be resistant to corrosion and weathering, with an appropriate alloy selection based on local environmental conditions (e.g., coastal or highly humid areas may require Grade 316). Height: • The poles shall be 33 feet tall, as measured from the ground level to the luminaire. Design: • The poles shall be of conical or tapered design, with a smooth transition from the base to the top, ensuring a clean, modern aesthetic. • The pole shall be designed to accommodate single -arm or double -arm streetlights at the top, with provisions for electrical wiring and any additional mounting hardware. • The top of the pole shall be fitted with a standard mounting bracket for street light fixtures (e.g., 2 3/8 inch tenon or appropriate size per fixture requirements). • The pole shall have a flat base plate to secure to the foundation via anchor bolts. Finish: • The pole shall have a polished or brushed stainless steel finish with a minimum 2B or #4 finish to prevent corrosion and provide durability against external elements. Load Rating: • The pole shall be designed to withstand wind speeds of up to 130 mph (or local design wind speed requirements), with a safety factor of 1.5. • The pole shall be capable of supporting a maximum light fixture weight of 100 pounds, or as required by the project specifications. Compliance: • The poles shall meet or exceed the AASHTO Standard Specification for Structural Supports for Highway Signs, Luminaires, and Traffic Signals, and the ANSI standards for lighting poles. Anchor Bolts, Washers, and Base Plates for Stainless Steel Street Light Poles Material: • All material shall be compatible with stainless steel pole to eliminate galvanic corrosion. • The anchor bolts shall be made of Grade 316 stainless steel to match the material of the poles. • The anchor bolts must be corrosion -resistant and compatible with the stainless -steel pole material to prevent galvanic corrosion. 1. Number and Size: o The anchor bolt assembly, number and size shall be determined by the pole manufacturer. 2. Bolt Configuration: Page 274 of 730 SP-23XXXX, Page 19 of 33 o The bolts shape shall be as shown on the plans o The unthreaded portion of the bolt (embedded in the foundation) should be such that to prevent pullout and ensure firm anchorage. 3. Threaded End: o The threaded portion of the anchor bolts shall be of sufficient length as determined by the manufacturer or shown on the plans and securely attach the pole's base plate with nuts and washers. o Nut and washer assemblies shall be used to securely fasten the pole to the anchor bolts made of material that is inert or does not cause galvanic corrosion. 4. Anchor Bolt Installation o Concrete Foundation: The pole foundation shall be a cast -in -place reinforced concrete base with a minimum strength of 4000 psi and a minimum dimension of 3 feet by 3 feet by 4 feet or as specified in the plans. o Foundation Form: A steel template shall be used to hold the anchor bolts in place while the concrete foundation is poured. The template shall maintain the correct spacing and orientation for the anchor bolts and ensure that the pole base plate fits properly. o Anchor Bolt Placement: The anchor bolts shall be placed such that the distance between centerlines of adjacent bolts is a minimum of 10 inches and shall match the bolt pattern of the pole base flange. o The anchor bolts shall be installed vertically and aligned so that the threaded portion is positioned above the foundation, ensuring proper connection to the pole. o Bolt Tightening: After the concrete has cured (minimum of 7 days), the nuts and washers shall be tightened on the anchor bolts to securely affix the stainless -steel pole to the foundation. o Proper torque specifications for the anchor bolt nuts shall be followed, typically 150 to 200 foot-pounds, depending on the bolt size and material. o Leveling: The pole base flange shall be checked for level and vertical alignment before tightening the anchor bolt nuts to ensure the pole stands plumb and true. o Inspection: The installed pole, anchor bolts, and foundation shall be inspected for compliance with the manufacturer's specifications and local safety standards prior to final use. 14. Electrical Weatherproof connectors shall be used. All termination shall offer a secure connection and be secure to the cable conductors. It shall not pull off of the cable when gently tugged. The connection shall not rely on tape to secure it to the cable jacket to prevent it from coming apart. The correct tools shall be used to crimp the terminal connections. Using the wrong size of crimping die which produces a weak, non -uniform crimp which produces a short-term installation is not acceptable. Service Installation. (Traffic Signal and Lighting): The Contractor shall supply and install a 2 inch No. 11 high -density polyethylene (HDPE) conduit to the source of power either to the transformer or up the power pole with a weather head connector as required by the power company supplied by the Contractor. The size of the service conductors shall be 3/c No. 3 AWG stranded conductor. The Contractor shall be responsible for coordination of this work with the power company and for payment of connection fees, if any. The address of the source of power shall be provided at the time of construction. Any above ground conduit shall be rigid steel. Pole: There shall be one conductor for each optical unit or set of optical units operating identically through the same cycle and one conductor for common return. Each overhead red, yellow, green signal head shall be wired with a separate cable from a splice in the pole base according to the Page 275 of 730 SP-23)000K, Page 20 of 33 conductor combination specified on the plans. An electrical splice in each wire servicing traffic signal heads on a pole shall be made in the handhole compartment of that pole. All wiring, except loop and magnetic detector wire, shall be one continuous length of cable from the splice in the handhole compartment of the signal pole to the terminal compartment in the controller cabinet. Splices for detectors will be permitted between the detector wire and the detector lead-in cable only at the first handhole provided adjacent to the detector and will be done by City personnel. All splices in the handhole compartment of a signal pole shall be made using gel filled twist wire connectors. Signal cable splices shall be made using gel -filled wire nuts. Cable connections in signal heads and controller cabinets shall be made at the terminal blocks with a mechanical attachment device attached to each wire end by terminal connectors specified elsewhere in this Special Provision. Slack for each cable shall be provided by a 4 foot length in each handhole and a 2 foot length in each signal and controller base (measured from the handhole compartment to the end of the cable). In those handholes where detector splices are made, a 4 foot length of cable slack shall be provided in both the loop wire and the shielded lead-in cable. Cables shall be pulled through conduit by means of a cable grip designed to provide a firm hold upon the exterior covering of the cable or cables, with a minimum of dragging on the ground or pavement. This shall be accomplished by means of reels mounted on jacks or rollers and other suitable devices. A suitable wire lubricant shall be used to reduce friction and strain on wires or cables. Service cable runs shall be continuous from the power line located on the service pole to the meter located on the controller cabinet or from the meter located on the service pole to the terminal compartment in the controller, whichever is applicable. The service riser shall be topped by standard weather head or otherwise replaced with "U" Guard. Clearances to the overhead utilities shall be specified by the serving utility. The power company will furnish the electrical meter. The Contractor shall supply the service cabinet. All work shall be in accordance with Section 2525 of the Standard Specifications and the MUTCD. A uniform systematic color code shall be used. All wiring shall comply with the NEC and City Ordinance and shall be subject to the inspection of the Engineer. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and identification of the type of the cable. Bonding and Grounding Metal conduit, service equipment, anchor bolts, metal poles, pedestals, controller cabinets, and all other electrical equipment shall be made mechanically and electrically secure to from a continuous system and shall be effectively grounded. The grounding conductor shall be a No. 6 AWG stranded green copper wire. Grounding bar shall be accomplished by bonding the grounding circuits to copper clad metal, driven electrodes. All electrodes shall be as a minimum, 5/8 inches in diameter and 8 foot long copper clad. The electrodes shall be driven vertically until the top of the rod is a minimum of 4 inches below grade. Bonding to the ground rod shall be made by means of suitable screw type positive ground rod clamps. Grounding to waterlines will not be permitted. Bonding of standards and pedestals shall be by means of a bonding strap attached to an anchor bolt or to 1 3/16 inch, or longer, brass, or bronze bolt installed in the pole base. The service meter and socket shall be bonded to a ground electrode by use of a ground clamp and a No. 6 AWG copper wire and shall be by means of cadmium plated grounding bushing and bonding jumpers. Where there is a change at a pull box or manhole for non-metallic conduit to metallic conduit, the grounding wire in the non-metallic conduit shall be bonded to the metallic conduit. Page 276 of 730 SP-23XXXX, Page 21 of 33 Existing ungrounded metal poles shall be grounded by means of a driven ground rod. Cables and Wires The number of conductors and size of all traffic signal cable shall be as specified on the plans. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and identification of the type of the cable. Service Conductors: Power cable shall be a 600 volt, stranded, insulated, single conductor, No. 3 AWG (black and white) unless otherwise stated in the plans. Ground wire shall be No. 6 AWG green stranded copper wire. Signal Pole Base to Signal Pole Base: This shall be composed of either 5-conductor No. 16 AWG or 12-conductor No. 16 AWG cable IMSA Spec 20-1 Signal Cable — PE insulations, PE Jacket or otherwise specified on project plans. The color code should be NEMA K-1 method 1 with 600 volts rating. The signal cable conductors shall be No. 16 AWG cable (the number of conductors shall be specified on plans) and composed of stranded wire. Luminaire Conductors: Conductors shall consist of type THWN, 600 volt, and single conductor copper stranded wires, which run continuously between poles. Conductors shall meet the requirements of Article 4185.11 of the Standards Specifications and shall be of the size and number shown on the plans. Detector Lead -In Cable: Detector lead-in cable shall be No. 16 AWG, meeting the requirements of IMSA Specification 50-2 or latest revision thereof. Tracer Wire: Tracer wire is only required in fiber optic conduits where the conduit does not have built- in tracer wire. Tracer wire shall be a No. 10 AWG wire single conductor, stranded copper, Type THWN, with UL approval and orange jacket. Provide in conduit runs that only contain fiber optic cable. Tracer wire shall be electrically continuous. Splices are permitted in hand -holes and pull -boxes provided the connection of two or more wires is made using a gel -filled wire connector. An additional 10 foot long "tail" shall be bonded to the tracer to be used for locating purposes. 15. Handholes Unless otherwise indicated on the plans, handholes shall be constructed as per these Specifications. Except for fiber optics handholes, the Contractor may furnish a poured -in -place concrete handhole, with cast iron ring and cover, or a pre -cast concrete handhole, with cast iron ring and cover, or a fiberglass handhole. Concrete pipe (referred to as Traffic Handhole), meeting AASHTO Specification designation M86 for non -reinforced or M170 Class III for reinforced, of suitable length and diameter, and provided with cable hooks made with a minimum 1/4-inch diameter steel material. Cast iron ring and cover may be rated light duty for non -traffic areas (155 pound minimum). Fiber optics handholes shall be as per plans. Handholes on fill rural cross sections shall have a drain and drainpipe. A crushed stone sump with a minimum depth of 18 inches shall be provided beneath all handholes. The cover shall have the name "TRAFFIC" in 2 inch letters cast into the lid. The handhole shall be large enough to house loops in fiber optics cable as per manufacturer's recommendation for minimum diameter of the fiber optics cable loop. Frames and covers for handholes shall be cast iron and conform to the dimensions shown on the plans. The top of the handhole shall be set flush with the sidewalk or driveway surface. When constructed in an earth shoulder away from the pavement edge, the top surface of the handhole shall be approximately 1 inch above the surface of the ground or as indicated on plans. The ends of the conduit leading into the handhole shall extend a minimum of 1 inch and not more than 2 inches beyond the inside wall. All conduits in the handhole shall slope inward in a manner so as to provide drainage of water or condensation. Each handhole shall contain a minimum of two cable hooks. The hooks shall be permanently fastened to the inside wall near the top of the handhole. Page 277 of 730 SP-23)000K, Page 22 of 33 When precast concrete sections are used for handholes, the conduit entrances shall be neatly grouted between the conduit and the precast concrete. The handhole ring shall fit snugly inside the precast concrete section. Grouting shall be done immediately after conduits are placed into the handhole to prevent washing in of debris. After installation of handhole, all foreign debris including, but not limited to, dirt, leaves, grout, concrete, cans, and glass, shall be removed before acceptance by the City. All loop detector lead-in conductors shall be placed into a handhole prior to winter shut down. 16. Conduits All conduits, except fiber optic conduits, shall be HDPE conduit the number and size of conduit shall be as specified on the plans. HDPE conduits shall meet the requirements of NEMA TC-7 and applicable UL standards (such as UL 651A for continuous conduit or UL 1990 for power and fiber-optic applications). All conduits, except fiber optic conduits, buried in open trenches shall be placed a minimum of 18 inches deep and shall extend a minimum of 3 feet 6 inches from the back of curb unless otherwise directed by the Engineer. Open trench methods of placing conduit will be permitted except where the conduit is to be placed under existing pavement. Conduit in pavement areas shall be placed to a minimum depth of 24 inches below the finished pavement surface or as directed by the Engineer. Fiber optic conduits shall be installed at least 42 inches below grade. The backfill materials from the placement of conduit in open trenches shall be deposited in the trench in layers not to exceed 6 inches in depth and each layer shall be thoroughly compacted before the next layer is placed. All cinders, broken concrete, or other hard abrasive materials shall be moved and shall not be used in the backfill material. All surplus material shall be removed from the public right-of-way and properly disposed. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. Concrete sidewalks, pavements, base courses, and bituminous surfaces shall be replaced with new materials. Underground conduits shall be laid at a distance of at least six inches from any water line or other utility line. When the plans require the conduit be placed without disturbing the existing pavement, the term "pushed" is used. Pushed conduit shall be placed by jacking, pushing, boring or any other means necessary to place the conduit without cutting or removing pavement. The size of a bored hole shall not exceed the outside diameter of the conduit, which is to be placed. Tunneling under the pavement or water jetting will not be permitted. Pits for boring shall not be closer than 2 feet to the back of curb unless otherwise directed by the Engineer. Conduits shall be No. 11 HDPE unless otherwise shown on the plans. When it is impractical to push the conduit under pavement due to unanticipated obstructions, the Contractor may, with the Engineer's permission, cut the existing pavement. Where conduit is to be placed by trenching methods under existing asphaltic pavement, an 8 inch wide by 18 inch deep trench shall be opened along neat lines. The trench shall be backfilled with crushed stone, acceptable to the Engineer, filled with Class M high -early strength concrete to within 4 inches of the surface level. The concrete shall be allowed to set for a minimum of 48 hours without being exposed to traffic. The final four inches of backfill shall be a hot bituminous concrete plant mix acceptable to the Engineer. A polyethylene pull rope shall be installed in all conduits, which is identified on the plans for future use. At least 2 feet of pull rope shall be doubled back into the conduit at each termination. Conduit shall be laid to drain and 1-inch drains with crushed stone sumps shall be installed as shown Page 278 of 730 SP-23XXXX, Page 23 of 33 on the plans and at all low points. The backfill shall be mechanically compacted in 6 inch layers to a density equal to that of the surrounding material. Conduit shall be connected to existing and new light bases and junction boxes. All required fittings shall be furnished and installed by the Contractor to provide a continuous, enclosed conduit system between poles. Conduit under pavement and driveways shall be No. 11 HDPE. All trenches shall be backfilled with material containing no broken pieces of concrete or asphalt, stone, brick, wood, or other unsuitable material including nested clods. All conductors and wiring shall be furnished as new material and installed by the Contractor and shall conform to Section 2525 of the Standard Specifications. All unused conduits, whether for future use or for later use in the project, shall be capped. All conduits shall be sloped to drain toward the nearest handhole, and if this should prove to be impractical, then a conduit drain shall be provided with crushed stone drainage sumps at all low points, as detailed in the plans for traffic signal bases. A permeable membrane to keep sand from washing back into the conduit shall be installed at the conduit drain. Fiber optics conduit shall be HDPE with minimum wall thickness of 0.07 inch and shall consist of a shell or sleeve tube, over -sheathing at least 4 inner tubes. Inner tubes shall be rated for direct burial and shall have a minimum OD/ID of 16/13. Inner tubes shall be ridged longitudinally inside and shall have a smooth surface outside. The inside surface of the inner tubes shall have a low friction permanent lining to reduce friction during cable placement. The conduit shall come with preinstalled sleeved copper tracer wire of minimum size No. 20 AWG. The whole outer tube and inner tubes package shall be rated for direct bury and shall be suitable for boring under existing pavement. 17. Fiber Optic Cable All interconnection and monitoring shall be completed using newly constructed fiber optic cable as shown in the plans. All fiber optic cable shall be placed in HDPE conduit in accordance with Section 16. All other necessary equipment, including patch cords, termination panels and all other equipment, tools, and labor necessary to complete the network connections shall be included in the Contractor's bid for Traffic Signalization. All 12 strands shall be terminated inside the controller cabinet. Unless otherwise mentioned in these specifications or plans, the traffic fiber optic control communications and interconnect cable shall have the following minimum properties. Fiber optics cable shall be small diameter high fiber -density micro cable suitable to be deployed by blowing into small duct sizes, except where length and location might require use of reinforced fiber optic cable. Micro cable fibers shall be blown through conduits and shall not be pulled to cause stresses higher than manufacturer specified tensile strength for that microfiber. A 72 Stranded Single Mode Loose Tube Cable Meet Pertinent ANSI, EIA, and TIA Specifications for the Usage, Installation, and Location Type Required by This Project Typical Core Diameter 8.3 um ± 1.0 um Cladding Diameter 125.0 um ± 1.0 um Core Concentricity ± 1 Percent Attenuation Uniformity No Point Discontinuity Greater Than 0.1 um at either 1310 nm or 1550 nm Max Attenuation 0.40 dB/Mile The coating shall be a dual layer UV cured acrylate applied by the fiber manufacturer. The coating shall be mechanically or chemically strippable without damage to the fiber. The central member of the cable shall be a glass reinforced plastic rod designed to prevent the buckling of the cable. The cable core interstices shall be filled with water blocking tape to prevent water infiltration. Dielectric fillers may be included in the cable core where needed to lend symmetry to the cable cross-section. Buffer tubes shall be of dual layer construction with the inner layer made of polycarbonate and the outer layer made of polyester. Each buffer tube shall be water -blocked with a water -swelling yarn or Page 279 of 730 SP-23XXXX, Page 24 of 33 tape. Buffer tubes shall be stranded around the central member using reverse oscillation, or "SZ", stranding process. The buffer tubes shall meet TIA/EIA-598A, "Color Coding of Fiber Optic Cables". The fiber cable shall include loose tubes with 12 fibers in each tube. The cable tensile strength shall be provided by a high tensile strength aramid yarn and/or fiber glass. All dielectric cables, without armoring, shall be sheathed with medium density polyethylene. The minimum nominal jacket thickness shall be 0.055 inch. Jacketing material shall be applied directly over the tensile strength members and flooding compound. The jacket or sheath shall be marked with the manufacturer's name and the words "Optical Cable," the year of manufacture, and sequential feet marks. The markings shall be repeated every 2 feet. The actual length of the cable shall be within the range plus 1 % of the length marked. The marking shall be in a contrasting color to the cable jacket. Additionally, the jacket marking shall have a durable weatherproof label which shows the actual attenuation of each fiber expressed in dB/mile. The cable shall be fabricated to withstand a maximized pulling tension of 600 pounds during installation (short term) and 135 pounds upon installation (long term). The shipping, storing, installing, and operating temperature range of the cable shall be -40 °Fto +158 °F. The manufacturer shall test at the 100 % level all fiber optic cable for the following tests: a) Each fiber proof tested at a minimum load of 350 Mpa. b) Each fiber tested for attenuation and the reading shall be part of cable labeling. The cable shall meet the appropriate standard Fiber Optic Test Procedure for the following measurements: a) Fluid Penetration b) Compound Drip c) Compressive Loading Resistance d) Cyclic Flexing e) Cyclic Impact f) Tensile Loading and Bending The cable ends shall be available for testing. The cable ends must be sealed to prevent moisture impregnation. Fiber Optic Jumpers/Patch Cords: All fibers entering the traffic signal controller cabinet shall be terminated in the fiber optic termination unit within the traffic controller cabinet. Length of patch cord shall vary according to distribution unit to traffic signal controller, fiber optic modem, or video modem location within controller cabinet and shall provide for 2 feet of total slack. A sufficient number of patch cords shall be installed to provide a fully operational communications system. Controller cabinet patch cords shall consist of factory -assembled patch cords, each containing two fibers. Each such fiber shall have a connector with ceramic ferrule on each end. Each patch cord - shall have a dielectric strength member and a durable outer jacket designed to withstand handling. Fiber Optic Termination Unit: The unit shall be a rack mount, drawer type enclosure that is dust and moisture repellent. The unit shall provide easy front access with removable rear tray for easy rear access and shall have a maximum dimension of 3.5 inches H by 18.5 inches W by 11.25 inches D. The size of the unit shall be adequate for the number of fibers, proper winding area, and splices. The unit shall provide for cable entry from the side and be capable of accommodating up to 48 connections. Connectors: Only connectors of ceramic ferrule and physical contact end finish shall be used to terminate fibers to equipment. ST connectors shall be used for multi -mode fiber. SC connectors shall be used for single mode fiber. Maximum attenuation per connector shall be 0.75 dB. Page 280 of 730 SP-23XXXX, Page 25 of 33 Splices: Fusion splices shall be used for all splices. The fiber cable shall be installed in continuous runs as designated on the plans. Splices shall be allowed only in the splice enclosures and controller cabinets as located on the plans. Maximum attenuation per splice shall be 0.3 dB. Fan out Kits: Fan out kits shall be provided for separation and protection of individual fibers with buffer tubing and jacketing materials suitable for termination of the fiber and fiber optic connector as specified. Splice Enclosure: Continuous fiber cable runs and/or traffic signal controller branch circuit points shall be spliced in an outside plant splice enclosure located in handholes as shown on plans. Green buffer tube of "trunkline" fiber cable shall be spliced with "branch -line" fiber cable leading to traffic signal cabinet. The remaining "trunkline" fiber cable buffer tubes shall remain in -tact and be "expressed" through the splice enclosure. Enclosure shall accept a minimum of six cables and provide enough trays to splice all fibers and provide means of "expressing" in -tact fiber cable buffer tubes. All fiber cables shall enter the enclosure at one end. Enclosure shall be watertight and re - enterable using gel -compressed cable connections and a re -enterable gasket. Fiber splice loss shall not exceed the limits of TIA/EIA 568. Tube Color: The green tube shall be extended to the traffic signal cabinet and shall be used for traffic communications and video monitoring purposes. Interconnection: All controllers and traffic monitoring cameras shall be interconnected and connected to Waterloo Traffic Operations Center by fiber optic cable and/or radio. 18. Mounting Hardware Mounting heights for pedestrian heads should meet the minimum mounting height requirements. Pedestrian heads of the same type and size mounted on the same pole should be approximately the same height measured from the bottom of the pedestrian signal head housing to the closest sidewalk elevation. Different size pedestrian signal heads on the same pole should be mounted with their middle point having approximately the same height. All pedestrian and vehicular signals heads shall be provided with adjustable cable brackets for mounting, as well as all other hardware necessary to completely mount the signals. All signal heads shall connect to poles and mast arms using adjustable cable tie supported brackets. Brackets shall not be painted unless otherwise shown on the plans. Plumbizers are not acceptable. All openings not used shall be plugged with an octagonal metal signal closure cap. No plastic devices of any type will be allowed. Top and bottom brackets shall be required for all pole -mounted signal heads unless otherwise shown in the plans. All mounting brackets shall be stainless steel, not painted. Control cabinet mounting shall be on its own concrete base unless otherwise noted on plans. 19. Accessible Pedestrian Signals Push Buttons: Pedestrian pushbutton detectors shall be ADA-compliant and shall have a pressure or piezo-electric activated solid-state contact without levers, handles, or toggle switches. The contacts shall be entirely insulated from the case and operating button with terminals for making connections. Pedestrian detection shall have audio capability with differing frequencies corresponding to each pedestrian signal indication and audio tactile push buttons. The push button should activate the audible signal only for the crosswalk where the push button is activated. The entire assembly shall be weatherproof, watertight, and freeze -proof and shall be secure against electrical shock and be of such construction as to withstand continuous hard usage. The contact shall be normally open and no current flowing except at the moment of actuation. The push button shall have an LED light and shall flash each time the button is pushed. The push button shall emit an audible sound when the button is pushed and emit an audible sound of different frequency when the button is released. Accessible Pedestrian Signals and Detectors shall be provided at all pedestrian crosswalk locations Page 281 of 730 SP-23XXXX, Page 26 of 33 and shall meet the requirements of the latest version of the MUTCD. Each pedestrian pushbutton shall be provided with the following features: • A Pushbutton locator tone • A Tactile arrow • A Speech walk message for the WALKING PERSON indication indicating the direction and/or name of the street to be crossed • A Speech pushbutton information message APS shall be provided with the following features: o Both audible and vibro-tactile walk indications o Vibro-tactile walk indications shall be provided by a tactile arrow on the pushbutton that vibrates during the walk interval o An audible walk indication during the walk interval only. The audible walk indication shall be audible from the beginning of the associated crosswalk. The audio volume and direction shall be programmed to be heard as close to the crosswalk it is controlling as possible to avoid confusion with the other nearby crossing. It shall be placed as close to the curb of the corresponding crosswalk as possible. o Automatic volume adjustment in response to ambient traffic sound level shall be provided. All audible walk indications for this project shall be a speech walk message Speech walk messages shall be patterned after the following model: "Franklin. Walk sign is on to cross Franklin Street." Audible detection beacon audio intensity shall be auto adjusted based on ambient noise. Extended pushbutton features are not required for this project Contractor shall submit shop drawings for all accessible pedestrian signals and detector equipment for approval. Additional wiring and equipment required for a complete accessible pedestrian signal and detector installation is not indicated in the plans but shall be included in the Traffic Signalization bid item. 20. Signal Service Meter Bypass Socket Service panel cabinets shall be furnished when indicated on the project plans and be installed onto the traffic signal controller cabinet by the Contractor. Meter socket shall be UL and ANSI approved and a stamp showing approvals must be visible on inside of the socket. Meter sockets shall be constructed of steel and finished with light gray coating. The coating shall be electrostatically applied. The meter socket shall be rated for two 100 amp or 200 amp terminals and have a fifth terminal as a neutral. The meter socket shall also operate with a bypass device so that the traffic signal shall not power down during installation or removal of the utility meter. The utility company will supply and install the meter once the Contractor notifies them of the traffic signal startup. All units shall be any one of the following brands Anchor Electric U42552-HO, Landis and GYR, HQ- 5U-40405-015, Millbank NU9318-XL, or Durham T-H5213-U (HCP). Power Disconnect The cabinet shall come with a properly rated power disconnect. It shall disconnect the power from the utility source to the cabinet so that there are no "hot" circuits or terminals inside the cabinet when servicing it. 21. Emergency Vehicle Pre-Emption (EVP) System Where an existing traffic signal system is replaced, Contractor to remove existing EVP system and reinstall on new signal system. Contractor shall supply new wire and mounting brackets for EVP equipment. EVP system shall be fully compatible with City's existing OPTICOM system and shall conform to the Page 282 of 730 SP-23XXXX, Page 27 of 33 plans using Model 764 detectors. EVP Detector and Light Installation: The detectors, indicator lights, wiring and connections shall be installed in accordance with the manufacturer's instructions. In the event at installation a noticeable obstruction is present in line with the detector, the Contractor shall advise the Engineer before installation. The detector and indicator light shall be attached to the traffic signal mast arm to the satisfaction of the Engineer. All hardware shall be tightened securely. The detector and indicator light shall be installed and mounted in such a way so as to ensure the watertight integrity of the complete assembly. The detector shall be installed with the drain hole at the bottom. There shall be no detector cable splices from the EVP detector on the traffic signal mast arm to the traffic signal cabinet. The detector cable shall be marked in the traffic signal cabinet as to which street and direction it is associated. All EVP detectors and EVP indicator lights shall be operational when each traffic control signal system is initially turned on. The Contractor shall furnish and install 3/c No. 20 AWG EVP detector cables and 3/c No. 14 AWG cables for the confirmation lights, where indicated in the plans. Emergency vehicle pre-emption cables (3/c No. 20 AWG) shall be installed continuous without splices or terminals from the EVP detector to the traffic signal cabinet. 22. Traffic Monitoring System Outdoor monitoring cameras shall be installed with remote control and monitoring capability activated from Waterloo Traffic Operations Center at 625 Glenwood Street Waterloo, Iowa. Unless stated otherwise in the plans, monitoring system at each intersection shall consist of network cameras directed aimed towards approaches, and a "look -down" network camera directed down towards the intersection. 23. Traffic Video Detection System (VDS) The VDS, shall be a complete and working system. The system shall have the capability to be remotely monitored and programmed through fiber optic network and shall come with all the software and hardware necessary to do so and be readily monitored and programmed remotely once installed. The VDS shall be complete with all the required components such as cables, in -cabinet devices, cameras, mounting hardware, etc. VDS shall be capable of detecting vehicles on all approaches. The VDS shall meet the following minimum requirements: The VDS shall be capable of stop bar detection and at the same time detection at min of 500 feet upstream of the stop bar. Each detection area in each lane must be programmed as an independent detection area with an independent output. Camera assembly shall be mounted according to the manufacturer's recommendations and shall include mounting hardware to directly install on the arm of mast -arm pole, on a riser, or on luminaire extension, or on its own cantilever arm as needed. While the plans may show a typical camera position and mounting height, it shall be the Contractor's responsibility to supply and install the required hardware matching the supplied VDS to fulfil the Specifications detection requirements. Shall be IP compatible (IP addressable and network compatible). NEMA compatible output to NEMA TS2 Type 1 controller with signal output for detection as NEMA loop detectors. Minimum roadway surface coverage within 15 degree cone of camera vision from camera lens axis measured from the camera mounting. Page 283 of 730 SP-23)000K, Page 28 of 33 Software and hardware to provide for defining stop bar detection area zones as small as 6 feet by 6 feet or smaller, and defining large detection zones, minimum of five zones per lane, and minimum of four lanes per camera. The system shall be capable of at least 64 independent detection zones with discrete channel assignments. Detector features shall include count detection, presence and passage detection, label displays, data gathering stations, and contrast loss detection. Image shall be able to be calibrated for accurate distances. Fail-safe feature with fixed time, max time, or min time selection. User friendly and easy programming with Windows® 10 interface. The camera assembly, including mountings, shall withstand 90 mph winds. Performing during night hours with no ambient lighting. Shall have heating or features to ascertain full operability in presence of snow and ice. Shall not fog. Shall provide all the software and hardware needed to program and run the video detection system from both the cabinet, and remotely from Waterloo Traffic Operations Center. Communication link shall be through a combination fiber optic and/or radio interconnection. The system shall have a minimum 2 year warranty. Housing shall be maintenance free. Shall not cause adverse electronic effect on the controller operations. Shall operate at a mounting height of 20 feet or less, and up to 35 feet or more. Self -diagnostics of power -up and reporting failures. The system shall be capable of recognizing vehicular travel/movement directions. Desirable feature is power over Ethernet (PoE) between cabinet and camera. Operating temperatures —30°F to 140°F Camera and camera assembly shall have features or shall be designed to reduce the need for manual cleaning of the camera or enclosure lens. 24. Radar Detection System Shall be Signal Control System's recommended type when used for adaptive control. 25. Wireless Communications Wireless technology shall be compatible with Waterloo's existing system. Signal controller and monitoring cameras shall be connected to WTOD Traffic Operations Center (TOC) by any combination of fiber optic and wireless communications. Controllers shall be connected to City's ATMS located at Public Works Building, 625 Glenwood Street Waterloo, Iowa 50703. Traffic monitoring cameras should be connected to City's Video Management System (Salient) located at TOC. For more information on locations and type of existing devices contact Tina Schellhorn, Associate Traffic Engineer, at (319) 291-4440. Warranty: One year on parts and labor from date of installation and operation, or manufacturer's warranty if manufacturer's warranty provides for a longer coverage. The Contractor shall be responsible for providing a fully functional wireless communication system connected to TOC. It shall be the Contractor's responsibility to assure the delivery of a working system, including the use of proper equipment, appropriate installation, to achieve acceptable communication. System shall include antennas, cables, jumpers, pole mounts, protectors, and all items necessary to make a complete working system, which shall be in accordance with the wireless and camera manufacturer's recommendations to provide a complete working system suitable for traffic Page 284 of 730 SP-23XXXX, Page 29 of 33 monitoring. 26. Inductive Detector Loops Loops in existing pavements shall be saw -cut. Loops in new pavement shall be prefabricated and buried/embedded. All loops shall be individually placed in pavement and terminated in handholes. Refer to the plans for loop connectivity. Each loop must be on its own independent detection channel regardless of what is stated in the plans. Loop Wire. The loop wire shall be 600-volt stranded copper, No. 14 AWG, Type THWN, with UL approval. The loop wire shall be protected by a flexible vinyl plastic tubing of 3/16 inch inner diameter, a minimum of 1/32 inch wall thickness, 1/4 inch outer diameter. The tubing shall also be highly abrasion resistant and have a smooth bore. New Pavement Loop Cable: Shall be prefabricated and designed to be overlaid with hot asphalt or embedded in Portland cement concrete. The loop cable and assembly shall be capable of direct placement under asphalt (HMA) or concrete (PCC) pavement without need for additional tubing. Each component of the prefabricated loop assembly, including the loop, the lead-in cable, and the splice enclosure, shall be designed to resist moisture penetration and to continue functioning under minor pavement cracking. The cable may be around 0.36 inch O.D. and shall be made with such material as to ensure long, trouble -free life. Splices are allowed only inside the handhole. All other connections shall be factory connected and sealed. The Contractor shall obtain Engineer's field verification of all loop locations prior to beginning of construction. If the prefabricated loop detector is destroyed before, during or after the paving operation, it shall be replaced with another prefabricated loop detector even if this entails the removing of several panels of concrete. Cost of replacement shall be the responsibility of the faulty party and no cost will be borne by the City. Existing Pavement: Inductive loops consisting of three turns (four turns for back loops) of wire shall be saw cut in the pavement, with the width of cut being 3/8 inch and with a depth of 2 1/2 inches to 2 3/4 inches deep. Sharp (120 degree or less) corners shall be provided with an additional diagonal saw cut as shown in the plans. All saw cuts shall be overlapped sufficiently so that a full 2 1/2 inch to 2 3/4 inch depth of cut results around the entire perimeter of the loop. For each additional turn of wire, 1/4 inch of depth shall be added to the saw cut. Generally, all front loops have three turns and all back loops have four turns of No. 14 AWG wire unless otherwise shown on plans or determined by Engineer during construction of the loop. For curbed streets, the saw cut shall be extended to the gutter line and a hole shall be drilled through the gutter line toward the handhole. No saw cut will be allowed into the curb face. For non -curbed streets, the saw cut shall extend to a hole drilled near the edge of the pavement as shown on the plans. A length of 3/4 inch diameter PVC conduit shall be inserted and sealed into the drilled hole from the outside edge of the pavement. Prior to placement of wire, the saw cut shall be clean and free of water and all foreign materials that may cause premature failure. Loop wire, encased in plastic vinyl tubing, shall be placed in the finished cut. Short pieces of backer rope of 3 to 4 inches shall be used, where necessary, to assure that the loop wire will remain at the bottom of the saw cut and not float up into the sealant. Lead-in wires outside of the loop shall be twisted approximately one turn per foot. All wire installation must be made without damage to the wire or its insulation. All damaged wire shall be replaced. Loop testing completed in accordance with Article 2525.03, B, 1, k of the Standard Specifications. During saw cut and prefabrication loop testing, the Contractor, and the Engineer shall be present during all testing procedures. Any loop that tests below the 100 mega ohms value shall be considered to be a faulty loop and shall be replaced. After obtaining satisfactory test results, the loop shall be sealed with Pro -Seal 6006 EX, Ruscoe Q Seal 290S, 3M Detector Loop Sealant 5000 or approved equivalent. If an approved equivalent is Page 285 of 730 SP-23XXXX, Page 30 of 33 used, it must be approved by the Engineer. The sealer shall be used strictly in accordance with the manufacturer's instructions. If sealant is placed below recommended manufacturer's temperature requirements, i.e., placement during late fall and winter, the loop shall not be accepted until the outside air temperature is at or above the manufacturer's temperature. The sealer shall be poured into the slot to half depth. When both the loop and lead-in slots are half filled, check for air bubbles or material pileup, and then proceed to fill the slots to roadway level. Excess sealant shall be removed by means of a squeegee. In all cases, there shall be neither a trough nor a mound formed. The sealer, when poured into a saw cut, should completely surround the wire, displace all air therein and completely fill the area of the slot, except for that portion filled with the wire hold down material. Allow sufficient time for the sealer to harden in accordance with manufacturer's instructions before allowing traffic to move over the area. The saw slot filler shall be a two component system, high viscosity liquid or approved equal formulated for use in sealing inductive wire loops and leads embedded in asphalt concrete and Portland cement concrete. The saw slot filler shall be useable on grades of 15 % or less without excessive flow of material, unless otherwise approved by the Engineer. The Engineer shall approve the sealer. Approval of other sealants shall be based on Specifications and/or test data about their physical properties, performance properties and chemical resistance. The cured sealer shall be unaffected by oils, gasoline, grease, acids, and most alkalis. The mixing of components and the filling of the cut shall be in accordance with the directions of the manufacturer. After completion of the sealing, the loop shall be final tested, as described in paragraph above. Completed sealed loop must pass continuity and resistance test prior to being accepted. Loop Splicing: The electrical splice between the loop lead-in cable to the controller and the loop wire shall be soldered using dipped or resin core solder and provided with a watertight protective covering for the spliced wire, the shielding on the loop lead-ins and the end of the tubing containing the loop wires. No torch soldering will be allowed. Remove the insulation from each conductor of a pair of lead-in cable conductors for 1 inch and scrape both copper conductors with knife until bright. Remove the plastic tubing from the loop wires for 1 1/2 inches. Remove the insulation from the loop wires for 1 inch and scrape both copper conductors with knife until bright. Solder the loop wires together where needed for series connection and to the lead-in wires and cover with a wire nut twisted on tightly. Cover the exposed shielding, drain wire, and wire nut splices with a fast -drying brush -up type sealant and bonding compound manufactured for this purpose to protect surfaces against moisture, corrosion, and other contaminants. The compound shall withstand Iowa's extreme weather conditions. Any unused loop lead-in wire shall have the end of it also covered with the appropriate product designed and manufactured for this purpose. 27. Luminaires Unless otherwise shown or modified on the plans, the luminaires shall meet the requirements listed under this section. Luminaires shall meet the following requirements: • LED 120-277 Multi -Tap • Type III Light Distribution • Photocell Receptacle (Empty) • 100 to 130 Lumens Per Watt • 3000K to 3700K Light Temperature • Lights Shall Not Require Separate Power Supply or Driver • Minimum 50,000 Hours at 70% Lumen Maintenance. • Luminaire shall be finished to match color and style of pole. Supplier shall provide a catalog cut sheet of luminaire for review by the Engineer. Luminaires shall be installed for operation on 240-volt AC, single phase, 60 Hz. Page 286 of 730 SP-23XXXX, Page 31 of 33 Each luminaire shall be complete with EEI-NEMA Standard through terminal polarized, twist- lock type photoelectric control receptacle with shorting caps on all luminaires. Photoelectric control for the intersection shall be installed in the controller cabinet with vandal protection provisions. Individual luminaires shall be provided with molded in -line fuse connector within the mast arm pole base and be sized to fit the conductors. Fuses shall be 10 ampere cartridge type. The neutral conductor shall not be fused. Street light connectors shall be used for all luminaire cable connections. Split bolts shall not be used. The photoelectric control turning "ON" and "OFF" roadway luminaires shall be in accordance with the following: • The photoelectric controls shall be of a solid-state crystal sensing type with an inverted turn - on and turn-off design and shall meet the design and quality requirements specified in the current acceptable standards to ANSI C136.10. The device shall have surge protection conforming to the requirements in the current acceptable surge protection ANSI standards. • The voltage rating of the control device shall be multi -voltage operating properly over the input voltage range of 105 to 285 volts, 50-60 Hz, alternating current with no change in the turn -on and turn-off foot-candle values, and a maximum total drift of not more than 1 percent over ten years. • The control device shall have a minimum 30 second time delay to eliminate false operation due to lightning or stray passing lights, shall provide fail-safe operation (the light supply shall remain "ON" if the control circuit fails), and shall be equipped with an arrester for built-in transient surge protection. • The "TURN ON" level of the control device shall be 3.0 foot-candles at the appropriate voltage; the "TURN OFF" level of the control device 60 % of the turn -on value. • An "ON -OFF" switch shall be provided inside each controller cabinet that controls power to all lighting circuits at that intersection. 28. Reflectorized Street Name Signs Length and Width: Sign length and width are determined based on the street name, letter size and type. Unless otherwise stated in the plans street name signs mounted overhead shall use 12 inch upper case and 9 inch lower case lettering. The substrate shall be aluminum, 6061-T6, 0.10 inch minimum thickness or of material specified on the plans. The sign length shall be in 6 inch increments. Un-mounted faces shall be shipped 1/4 inch wider and with 1/4 inch longer than the required width and length. The face shall be registered in the lower right corner with right and bottom border correct (3/4 inch) and the extra 1/4 inch at the top and left edge. Corners of the mounted nameplate shall be rounded (radius of corner must correspond to border radius) or as specified in the plans. Reflective Sheeting: The sign face shall be made from Type III or Type IV prismatic type retro- reflective sheeting. Processing: If screen processing, transparent screen process color shall be coated with a clear finish. Screen processed opaque black color need not be clear coated. All screen processing and clear coating shall be in accordance with the recommendations of the sheeting manufacturer. Sign faces may be produced by direct application of cutout copy onto mechanically applied background in accordance with sheeting manufacturers' recommendations. Printed signs shall follow manufacturer's recommendations. Application: For mounted signs, reflective sheeting shall be applied to sign blades that have been properly prepared. The sign faces shall be applied using the heat -vacuum process or squeeze roller application in accordance with the recommendations of the sheeting manufacturer. Letter Design: Standard abbreviations for street, avenue, boulevard, etc., shall be used following the street name or number. Legend shall optically be spaced and centered, both horizontally and vertically. The charts for standard alphabets (capital or upper case) for highway signs for letter Page 287 of 730 SP-23)000K, Page 32 of 33 design and spacing shall be used. Border: The border shall be 3/4 inch wide with 2 1/4 inch radius corners set on a square corner. The dimension between the inside edges of the border vertically and horizontally shall be 16 1/2 inches wide by 1 1/2 inches shorter than the chosen length of the sign blade. Shop Drawings: Submit a sign layout shop drawing for each different mast arm -mounted street name sign for review and acceptance prior to sign fabrication. 29. Salvaged Materials All existing signal materials and equipment not listed in the Standard Specifications, and which are not being incorporated into the final project shall be salvaged by the Contractor and stockpiled on the project site for pick up by WTOD personnel. Such items will remain the property of the City. Contractor may be allowed to deliver the salvaged equipment and materials to the City, but prior authorization and coordination is required. Existing traffic signal equipment and materials to be salvaged, as specified on plans. Items to be properly disposed of by Contractor are as specified on the plans. C. TRAFFIC CONTROL It shall be the Contractor's full responsibility to set up and maintain traffic control in compliance with the contract documents. D. METHOD OF MEASUREMENT AND BASIS OF PAYMENT The Traffic Signalization work includes all traffic signal system components, interconnection system, luminaire pole extensions and luminaires which are mounted on the traffic signal poles, as detailed in the plans and described in this Specifications, to provide a fully operational system. Unless listed as a separate bid item, no other payment will be made for work covered by the Specifications, but all work will be considered to be included in the lump sum price for Traffic Signalization. Contractor shall provide a breakdown list price for all items on Lump Sum traffic Signalization bid items immediately after a contract is signed or within a period specified in the plans. Compensation to the Contractor for all work covered by this Specifications shall be made at the Contract Lump Sum price for the signal system installation, complete, in place, and operating. No measurement or payment of individual traffic signal items will be made except for purposes of progress payments. The Contract Lump Sum payment shall be full compensation for all items of work and no separate payment for any individual items will be made. Page 288 of 730 SP-23XXXX, Page 33 of 33 E. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM The successful bidder shall complete and submit this form as specified in the contract documents. Item No. Item Description Units Estimated Quantity Unit Price Total 1 TRAFFIC SIGNAL CONTROLLER CABINET, REMOVE AND SALVAGE EA 5 2 TRAFFIC SIGNAL CONTROLLER CABINET, COMPLETE, FURNISH AND INSTALL EA 5 3 TRAFFIC SIGNAL CONTROLLER, REMOVE AND SALVAGE EA 10 4 TRAFFIC SIGNAL CONTROLLER, FURNISH AND INSTALL EA 10 5 EXTERIOR CABINET ENCLOSURE, FURNISH AND INSTALL EA 2 6 FIBER TERMINATION PANEL, 12- POSITION, FURNISH AND INSTALL, COMPLETE WITH TERMINATIONS EA 7 7 ETHERNET SWITCH, HARSH ENVIRONMENT, LAYER 2, MANAGED, FURNISH AND INSTALL EA 10 8 MODIFY EXISTING DETECTION SYSTEM EA 3 9 TRAFFIC SIGNAL DETECTION SYSTEM, 4-CAMERA, REMOVE AND SALVAGE EA 7 10 TRAFFIC SIGNAL DETECTION SYSTEM, 4-RADAR, COMPLETE, FURNISH AND INSTALL EA 7 11 ADAPTIVE TRAFFIC CONTROL SYSTEM LICENSING EA 10 12 ADAPTIVE TRAFFIC CONTROL SYSTEM INSTALLATION AND CONFIGURATION EA 10 13 FIBER OPTIC CABLE, 12-CT, SINGLE -MODE, FURNISH AND INSTALL LF 225 14 FIBER OPTIC CABLE, 72-CT, SINGLE -MODE, REMOVE AND SALVAGE LF 725 15 FIBER OPTIC CABLE, 144-CT, SINGLE -MODE, FURNISH AND INSTALL LF 1870 16 WIRELESS INTERCONNECT SYSTEM, TWO INTERSECTIONS, FURNISH AND INSTALL LS 1 Page 289 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Randy Bennett, Public Works Division Manager Traffic Operations Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution setting date of public hearing as September 15, 2025, approving plans and specifications in conjunction with the Broadway Street CMAQ, Traffic Signal Fiber Optic Installation, Broadway Street from US 63 north 4.2 miles to US 218, Iowa DOT Grant Project Number 07-8155-785, and instruct the City Clerk to publish notice. RECOMMENDED COUNCIL ACTION Approve setting public hearing for September 15, 2025. SUMMARY STATEMENT AND BACKGROUND INFORMATION The bid letting for both projects took place on August 19. Since the project documents were listed under Mohammad's name, I did not gain access to them until this week. Late yesterday, the DOT notified me to proceed with the next steps. These items will need to be included on the upcoming Council agenda to set public hearing date. This will allow us to hold the hearing and award the contracts at the September 15 Council meeting. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION Page 290 of 730 ATTACHMENTS 1. Final specs 2. 07-8155-785 C Final Plans Page 291 of 730 SP-23XXXX (New) IOWADOT SPECIAL PROVISIONS FOR TRAFFIC SIGNALIZATION Black Hawk County STP-A-8155(785)--86-07 Effective Date August 19, 2025 THE STANDARD SPECIFICATIONS, SERIES 2023, ARE AMENDED BY THE FOLLOWING MODIFICATIONS AND ADDITIONS. THESE ARE SPECIAL PROVISIONS AND THEY SHALL PREVAIL OVER THOSE PUBLISHED IN THE STANDARD SPECIFICATIONS. Page 292 of 730 SP-23)000K, Page 2 of 34 A. GENERAL 1. Scope These Specifications cover the work described in the contract documents. It covers furnishing all labor, equipment, and materials, and performing all required operations to complete the work as per contract documents and to provide a completely operational and working signal system. Unless otherwise modified by these Signalization Special Provisions, all work including equipment, material, and installation, shall be in accordance with the appropriate Standard Specifications. Where reference is made to the codes, standard specifications, supplemental specifications, the safety orders, the general orders, the standards, laws, and ordinances, it shall mean the version of the reference that is in effect on the bid advertising date. 2. Definitions Terms used in this document shall have the meanings defined below: • City means City of Waterloo, Iowa, or its representatives. • WTOD means City of Waterloo Traffic Operations Department. • Punch List means a list of items that need to be corrected by the Contractor on the project before the final acceptance can be made. • Response Time means the elapsed time from when the Contractor is given a notice to take certain actions to the time the Contractor starts the action. • LED means light emitting diode. • IP means Internet Protocol. • APS means Accessible Pedestrian Signals. 3. Related Specifications and Standards The Contractor shall comply with all the standards listed below unless otherwise modified elsewhere by contract documents: • ANSI Standards. • ASTM Standards. • EIA Standards • IMSA Standards. • ITE Standards. • MUTCD. • NEC. • NESC. • NEMA Standards. • UL Specifications. • TIA Standards. • TIA/EIA 568 • NTCIP (The National Transportation Communications for Intelligent Transportation System Protocol). • All pertinent local, state, and federal laws and regulations covering installation, material, design, construction, and operation. The Contractor shall notify the Engineer in writing of any discrepancy or ambiguity as to the intent or meaning of the contract documents before starting to work on that area. The Engineer will supply the Contractor in writing with the intent. The decision of the Engineer will be final and conclusive. B. MATERIALS AND CONSTRUCTION The contract work shall comply with the applicable requirements of the Standard Specifications, in particular the following parts: • Section 2525: Traffic Signalization • Section 4189: Traffic Signal Equipment Page 293 of 730 SP-23XXXX, Page 3 of 34 Materials shall be of new stock unless the plans provide for the relocation, or the use of materials furnished by others. New materials shall be the products of approved suppliers and manufacturers, approved by the Engineer. Miscellaneous electrical equipment and materials shall be UL approved. 1. Actuated Traffic Signal Controller General Requirements The controller shall provide full reporting capabilities via open NTCIP protocols to any Advanced Traffic Management System (ATMS) that supports such protocols. All licenses, if required, for communication with a central control system shall be provided by the Contractor. The controller unit shall be compatible with NEMA TS 2 functional requirements, ensuring interoperability with NEMA TS 2 devices when required. Standards Compliance The traffic signal controller shall meet or exceed the applicable standards for Advanced Transportation Controllers (ATC) as mandated by ITE, AASHTO, and NEMA under the ATC 5201 v06 Standard for Traffic Controller Assemblies with NTCIP Requirements. The controller engine board and operating system shall be fully compliant with the ITE/AASHTO/NEMA ATC 5201 v06 Standard, supporting Linux-based operating systems as specified. The controller shall: • Support NTCIP communications protocols • Be fully field -programmable • Support both actuated and coordinated operations, including time -of -day (TOD) plans and preemption Hardware Requirements The Controller CPU Module shall meet the following minimum specifications: • Processor: 1 GHz minimum • Memory: 2 GB RAM minimum • Storage: 8 GB non-volatile storage minimum • Networking: At least two Ethernet ports (10/100/1000 Mbps) • Data Transfer/Updates: USB ports for data transfer and software updates • Local Interface: Front -panel display and keypad for local programming and diagnostics Documentation and MIB Files The Contractor shall provide all NTCIP Management Information Base (MIB) files associated with the controller software, including both manufacturer -specific and extended objects necessary for full integration with ATMS and/or central control systems. 2. Traffic Signal Cabinet The traffic signal controller cabinet shall be a Type ATC cabinet designed to meet the latest ATC Standard, ITE ATC 5301 v02, and support NTCIP 1202 v03 protocols for traffic signal operations and communications. The cabinet shall be constructed per ATC cabinet design standards and include full provisions for modern signal operations, robust communications, and future system upgrades. The cabinet shall provide physical and electrical isolation between high -voltage power components and low -voltage control and communication systems. All high -voltage components, including load switches, flashers, and power service equipment, shall be in a designated compartment separated from the controller and MMU/CMU logic modules by protective barriers. The cabinet shall be constructed of aluminum, weatherproof, UL-listed, and designed for NEMA Type 3R or better environmental protection. Page 294 of 730 SP-23)000K, Page 4 of 34 The controller cabinet shall include everything for ATC operations, such as bus interface units (BIU), power supplies, MMU/CMU, necessary 2-channel detector cards, and all other necessary components. Cabinet shall come at least four 110v outlets and hardened managed Ethernet switch. All external communications to the cabinet's components shall be through the Ethernet switch. If an internal Fiber Optic Patch Panel is installed, it shall not block access to internal components of the control cabinet. All conduit openings in the controller cabinet shall be sealed with a sealing compound. This compound shall be a readily workable soft plastic, except those provided for drains. It shall be workable at temperatures as low as 30 °F and shall not melt or run at temperatures as high as 300 °F. The ATC cabinet shall be dust -proof, weatherproof, and constructed from high-grade aluminum, providing secure and durable housing for the ATC equipment and terminal facilities. The cabinet shall include all necessary anchor bolts for installation. A 15 AMP GFCI duplex receptacle and an interior LED work light with an on -off toggle switch shall be provided. The receptacle and work light shall be fused ahead of the cabinet's main circuit breaker to allow service when the cabinet breaker is off. The cabinet shall include an Input File (detector rack) capable of supporting 8-phase operation plus a minimum of four preemption inputs. A 12-position load bay shall be provided and populated with solid-state load switches meeting ATC cabinet requirements. Load switches shall be appropriately installed based on the signal phasing configuration. The cabinet shall be fully compliant with the ITE/AASHTO ATC Cabinet Standard and capable of supporting 48VDC logic -level operation while switching standard 120VAC signal indications. The lowest field connection shall be at least 3 inches from the bottom of the cabinet. The anchor bolts shall be secured with nuts which shall not have more than three full threads exposed or interfere with field connections. The field terminals shall attach to the controller cabinet with color coded Y, R, G and B electrical spring wire connectors. Connectors shall be designed flexible and durable with an outer insulator providing a compact, fully insulated connection without cutting or abrading wires. The four spring connectors shall have a corrosion resistant steel inner shell to strengthen them while permitting spring expansion and contraction due to temperature changes. The connector shall have a deep, flared skirt to protect against shorts and shiners. The connector shall have a flexible base to allow the connector to bend with wires. The field terminals shall connect to the controller cabinet with standard screws. Lug terminals will not be accepted. No hardware or terminal facilities shall be attached to the cabinet door, excluding an intersection call/display panels and test switches when required. Two hard copies and one electronic copy of cabinet electrical prints shall be provided for each cabinet. Electronic copy in PDF and DWG formats are preferred. Where the cabinet seats on the concrete base, the bottom edge of the cabinet shall be waterproofed. Appropriate silicone sealing caulk shall be applied to the mating surface of concrete at a minimum bead diameter of 1/2 inch to 3/4 inch before installing the cabinet so that when the cabinet is being installed, securing anchor bolts provide for even and uniform spreading of the sealing material. The underside of the cabinet flange shall be free from any foreign objects, washers, spacers, etc., before caulking procedure. All cabinet door locks shall use a standard key. The ATC cabinet shall be designed to accommodate standard NEMA TS 2 Section 6.2 3-circuit solid-state load switches with LED indicators. Load switches shall be easily replaceable, front - accessible, and fully compatible with the cabinet's output load bay design. Power supply loads shall be metered. Page 295 of 730 SP-23XXXX, Page 5 of 34 Each circuit shall be a 10 ampere rated driver, LED lamp load at 120 VAC. Streetlights on traffic signal poles (combination poles) shall be fed through signal cabinet and shall be on its own circuit with photocell inside traffic cabinet and vandal protection photocell cover. The power inside one pole should all come from the same source so there is no question as to where to turn it off. Cabinet Surge Protection Circuit Breaker: Provide an AC power surge protective device (SPD) on the load side of the cabinet circuit breaker. The SPD shall be a UL 1449 3rd (or latest revision) Edition Recognized device that is rated for a maximum operating current of 15A or greater. The SPD must be equipped with a maximum continuous operating voltage (MCOV) of 150V, L-N, L-G, and N-G modes of protection, voltage protection rating (VPR) of 700V or less, nominal discharge current rating (In) of 20kA, a short circuit current rating (SCCR) of at least 50kA, visual indication (LED) of operational status, and Form C dry contacts. Loop Detector: Provide modular type surge protective devices comprised of a silicon breakover device for all loop detector signal inputs. The device shall be rated for a nominal voltage of 75VDC and equipped with a minimum surge current rating of 250A. Load Relay: Provide surge protective devices comprised of metal oxide varistors (MOV) for all load relay outputs. The SPDs shall be rated for a nominal voltage of 120VAC, equipped with a surge current rating of 39kA. Low Voltage Communication Inputs: Provide modular type surge protective devices comprised of three -stage hybrid technology protection consisting of gas discharge tubes (GDT), silicon avalanche diodes (SAD) and positive temperature coefficients (PTC) for all low voltage communication inputs. The SPDs shall be UL 497B Listed and equipped with a surge current rating of 10kA 120VAC Interconnect Signal Lines: Provide surge protective devices comprised of gas discharge tubes (GDT) for all 120VAC interconnect signal lines. The SPDs shall be equipped with a surge current rating of 10kA. low Voltage (DC Power) Input Circuits: Provide modular type surge protective devices comprised of three -stage hybrid technology protection consisting of metal oxide varistors (MOV), silicon avalanche diodes (SAD) and series inductor for all low voltage (DC Power) input circuits. The SPDs shall be UL 497B Listed, equipped with a surge current rating of 10kA, and a continuous current rating of 5A. Coax Video Cables: Provide surge protective devices consisting of gas discharge tubes (GDT), silicon avalanche diodes (SAD) and positive temperature coefficients (PTC) on all coax video cables. The SPD shall be equipped with s surge current rating of 20kA, and an isolated ground. Isolation transformer shall allow operation with a single point short between loop and ground. The MSD harness wiring shall all be terminated on a separate dedicated termination panel. All incoming service voltage connections (including breakers) shall have clear plastic protective shielding covers. Unless otherwise shown on the plans, the supplier shall install one 20 AMP breaker, 1-pole for traffic signals, one 30 AMP, 2-pole breaker for lighting, one 60 AMP, 2-pole breaker for main conductors inside each cabinet. The controller cabinet shall have installed a disconnect panel box, which shall shut power off to all circuits inside the cabinet. The cabinet shall come with an installed disconnect breaker panel. The cabinet disconnect breaker panel shall be rated for outdoor use (NEMA 3R minimum), sized appropriately, and from one of the following manufacturers: GE, Square D, or Eaton/Cutler Hammer. Installation Inside ATC Traffic Control Cabinet The installation within the ATC traffic control cabinet shall meet the following requirements: Page 296 of 730 SP-23)000K, Page 6 of 34 Street Lighting Equipment: o Street lighting equipment is not installed inside ATC traffic signal control cabinet except for photocell street light control relays. o Electric contactors shall be installed in an auxiliary enclosure behind a transparent protective cover to prevent accidental contact with live electrical parts. o The contactors shall be mounted away from any cabinet door and in locations that protect them from environmental elements like rain and snow. Fiber Termination Center: o Fiber optic jumpers connected to the fiber termination center shall be securely mounted so that they do not interfere with the cabinet door when closed. o Proper cable management and strain relief shall be provided to prevent damage to the fiber optic cables. Detector Rack: o All components installed in the detector rack shall be readily accessible for maintenance and replacement. o No other equipment or components shall be mounted directly in front of the detector rack to ensure unobstructed access. o Replacing or servicing components within the rack should not require the removal or relocation of other cabinet -mounted equipment. Programming: o All components needed for proper operation of signals shall be properly programmed to ensure the fully functional operation of the ATC system. o The programming shall include, as a minimum, the following elements: ■ Basic signal controller timing and coordination • Vehicle detection systems (e.g., cameras, loops, radar) • Emergency vehicle preemption functionality • Fiber optic or radio network connections for remote monitoring and control 3. Traffic Signal Control System The traffic signal control system shall be capable of adjusting traffic signal coordination within a corridor or network by sensing fluctuations in traffic flow and modifying signal timings accordingly. Timing changes may be commanded through a central application residing on a server or occur peer -to -peer between signals directly. Communications shall use NTCIP protocols. The system shall dynamically adjust traffic signal timings based on real-time traffic conditions to optimize signal operations within a corridor or network in response to fluctuating traffic demands. The system shall include installed and integrated detection hardware, central management software, and new ATC signal controllers and shall comply with applicable NTCIP and MUTCD standards. System Requirements The system shall consist of the following major components and capabilities: Central Management Software: A traffic management application capable of monitoring real-time traffic conditions, allowing manual override of automated functions when necessary, and storing historical performance data. The system shall provide a fail-safe mode in case of communication loss, wherein the controllers revert to either a predetermined timing plan or a plan based on historical data. Communications and Data Interface: All data transmissions shall be encrypted and comply with current industry cybersecurity standards. Communications between field devices and the Central Management System shall utilize NTCIP 1202 or later protocols over secure fiber optic cable or wireless systems. The system must support remote diagnostics and firmware updates. Detection: The detection system shall be of the type recommended by the Traffic Signal Control Page 297 of 730 SP-23XXXX, Page 7 of 34 System manufacturer to ensure compatibility and robust performance under various traffic conditions. If no recommendation is provided, radar detection is preferred. Detector placement shall be designed by the Contractor as required by the system to accurately capture traffic volumes, speeds, and other parameters. Sensors shall have an accuracy of ±5% or better for volume and speed measurement and must operate continuously in harsh environmental conditions. ATC Traffic Signal Controllers: As specified in the contract documents. Signal Controller Interface: The Traffic Signal Control System shall send and receive commands to and from ATC traffic signal controllers and adjust timing plans dynamically. It shall interface with ATC controllers supporting NTCIP-compliant communications protocols for remote programming and data reporting. Functionality: The software shall monitor real-time traffic conditions, display performance metrics such as queue lengths and delay times and allow operators to adjust system parameters. User Interface: The user interface shall be intuitive, provide English -language menus and/or graphical user interface, include graphical displays of intersection performance, historical trends, and system alerts. Data Logging: The system shall count volumes, speeds, and other parameters required by the Traffic Signal Control System to automatically implement timing plans suitable for traffic conditions. All events and data shall be logged for at least 90 days, and the system shall be capable of producing reports. Integration: Installation and integration of all components such as detection hardware, communications modules, and interface units on the signal controller cabinet shall be completed in accordance with manufacturer recommendations. The system shall be fully functional with communications established between the central control and the signal system. Functional Testing and Validation: The Contractor shall conduct a complete system test, verifying detector accuracy, communication integrity, and proper execution of adaptive timing plans. System performance shall be validated by comparing actual traffic conditions with system calculations during a peak hour and an off-peak hour of operation. Programming parameters shall be adjusted, as necessary. A report and certification shall be prepared confirming the system is fully functional and that collected data closely matches actual street conditions (e.g., volumes collected by the system compared to actual volume collected independently). Documentation: Provide comprehensive documentation of installation, calibration, configuration, and commissioning procedures, including baseline data and performance reports. All necessary software and training shall be provided to enable the City of Waterloo to define a group of signals as a system, configure it, and make it operational. Training: The Contractor shall provide training sessions for Waterloo traffic engineers and maintenance personnel covering system configuration, operation, troubleshooting, and software updates. System Configuration: The Contractor shall provide all tools needed to configure the system, including software, training materials, reference manuals, and documentation. The Contractor is responsible for the initial configuration but must provide sufficient training and tools so local staff can configure or reconfigure the system as needed for acceptance. Technical Support: A dedicated technical support line shall be available during the warranty period to address any system issues. System Capabilities: The system shall allow the operator to define a corridor, segments of a corridor, or a network of two or more arterials to be grouped, controlled, and timed together as one system. The system shall allow the operator to set and adjust conditions for fine-tuning and optimizing operations. Licenses: All licenses to install, use, and operate the system for at least 5 years shall be included. Page 298 of 730 SP-23)000K, Page 8 of 34 Warranty The hardware, software, and all components shall be warranted for a minimum of two years from the date of installation. The warranty shall cover defects in materials and quality under normal use and service conditions. Maintenance The vendor shall provide a detailed maintenance plan, including recommended inspection intervals, calibration procedures, and software update protocols. Preventive maintenance visits shall be scheduled at least semi-annually. Submittals • Product data sheets, including performance specifications and wiring diagrams. • Software interface descriptions, including algorithm logic for signal timing adjustments. • Functional Testing and Verification Report. • Field Demonstration Plan and Commissioning Procedures. • Training guides, system settings, and operator manuals. 4. Ethernet Switch The Ethernet switch shall be NEMA TS2 compliant and support the open standard protocol Terminal Access Controller Access -Control System Plus (TACACS+). It shall provide 16 10/100Base-TX Ethernet ports and four Gigabit RJ45/SFP Combo Ports, designed for reliable operation in harsh traffic cabinet environments. The switch shall meet the following requirements: Port Configuration and Network Performance • At least eight IEEE 802.3at (PoE+) ports with a minimum 120W PoE power budget to support IP cameras, wireless devices, and sensors. • Minimum of two SFP ports supporting optical fiber connectivity. • Non -blocking switching fabric of at least 11.2Gbps to ensure high-speed data transmission. • 1.5 Mbytes shared memory for packet buffering and 9 Kbytes jumbo frames for efficient large data packet transfers. Industrial -Grade Reliability and Environmental Protection • Wide operating temperature range: -40°C to 75°C. • High electromagnetic compatibility (EMC), compliant with IEC 61850-3 / IEEE 1613 / EN 61000-6-2/4 standards. • Real hardware watchdog for automatic system recovery in case of software failure. • Multiple event dry relay output alarms and digital inputs for remote monitoring and fault detection. Network Redundancy and Layer 2+ Features • Redundant ring, RSTP (IEEE 802.1w), MSTP (IEEE 802.1s), and Super Chain for enhanced network redundancy and failover protection. • IEEE 802.1Q VLAN, Private VLAN, trunking, DHCP server/client, traffic prioritization, and forwarding rate control for optimized Layer 2 network performance. • Layer 2+ packet filtering with MAC -based filtering and TCP/UDP/ICMP filtering for enhanced security. Page 299 of 730 SP-23XXXX, Page 9 of 34 Security and Management Features • Advanced network security including MAC security, IEEE 802.1X port -based access control, and RADIUS authentication. • Full device management capabilities: o SNMP v1/v2c/v3 o RMON (Remote Monitoring) o Web -based UI o Telnet and local console access o Support for industry -standard OpenFlow, NetFlow, or SDN compatibility for vendor - neutral network management. • Management platform shall allow network operators to easily pinpoint and troubleshoot issues remotely. 5. Loop Detector Amplifiers Acceptable amplifiers can be any of IDC, Sarasota, EDI, or Reno brands. The detector card rack shall also accommodate video detection cards when necessary. Detectors shall have the capability of operating in "pulse" or "presence" mode, "delay" timing on each channel, adjustable in 1 second increments or less, and "extension" timing on each channel, adjustable in 0.5 second increments or less. 6. Traffic Signal Uninterrupted Power Supply SERVICE ENCLOSURE: • Service enclosure shall meet Electric Utility Service Equipment Requirements Committee • (EUSERC) requirements. • Service enclosure shall be fabricated from minimum 1/8 inch aluminum. • Interior of service enclosure shall be fabricated from minimum 14 gauge cold rolled steel and painted white. • Service enclosure shall be anodized aluminum. • Service enclosure shall have continuous welded seams. • Service enclosure shall have full length deadfront with stainless steel hinge. • Service enclosure shall be in accordance with UL 508A standards for industrial control panels and labeled for service entrance equipment. • Service enclosure shall have pull section with removable step. • Service enclosure shall have fully framed side hinged outer door with swaged close tolerance sides for flush fit with top drip lip and closed cell neoprene flange compressed gaskets. • Service enclosure shall have hinged deadfront with 1/4 turn latch and knurled knobs. • Deadfront door shall be hinged on the same side as exterior door and open a minimum of 100E. • Removable backpan shall be mounted on four welded 1/4 inch studs. • All circuit breakers shall be mounted in a vertical position, handle up for "On" handle down for "Off." • Circuit breakers shall be of cable -in cable -out type. • Service enclosure shall consist of absolutely no "Bolt -On" or "Plug -In" circuit breakers. • Service enclosure shall be completely prewired in the factory. • Wiring should be to NEMA IIB standards showing external connections and external equipment. • All bussing shall be UL approved copper THHN cable bussing, fully rated. • The function of all circuit breakers, switches and other components as required shall be identified by laminated engraved plastic nameplates with minimum 1/4 inch letters fastened with minimum of two #4-40 stainless steel machine screws. • Wiring schematics shall be Computer Aided Drafting and include all external equipment and connections per NEMA IIB. Page 300 of 730 SP-23XXXX, Page 10 of 34 • As Built factory drawings shall be laminated and affixed to the inside of the outer door. • Manufacturers shall be required to furnish independent laboratory certification of metal preparation and finish and to confirm that the overall product meets these specifications. If this agency wishes to witness this testing, all costs to be paid by Contractor. ENCLOSURE SPECIFICATIONS: Aluminum weatherproof enclosure shall house BBS and batteries. Enclosure shall be TIG welded construction with welding materials specifically designed for the material to be welded. Enclosure shall have fully framed side hinged outer doors with swaged close tolerance sides for flush fit with drip lip and closed cell neoprene flange compressed gaskets. Front door shall incorporate a full- length piano hinge, Type II keyed lock, pad -lockable draw latch (center area on door -latch side), and a pad lockable welded -in place vandal -proof tab, rated at 2000 lbs. There shall be no exposed nut, bolts, screws, rivets, or other fasteners on the exterior of the enclosure. Maximum cabinet dimensions 46 inches H by 20 inches W by 10.25 inches D. Weight 300 pounds with batteries. BBS shall be mounted in an interior tilt out housing with 800 pound rated stops. Battery connectors shall be Anderson Connectors with silver plated contacts. Batteries shall be installed in fixed position framed shelves for seismic safety and be readily accessible for maintenance. Batteries shall be mounted allowing airflow front and back. Enclosure can include two transfer bypass switches, one for BBS bypass the second for auxiliary generator (optional). All switches must be panel mounted on interior dead front panel board. UV resistant plastic laminated nameplates shall identify all controls and major components. A plastic covered wiring diagram shall be attached to the inside of the front door. All components shall be factory wired and conform to required NEMA, NEC, and UL standards. A chassis ground point shall be provided. Panel shall be UL 508 Industrial Control Panel rated and must meet the following specifications. BBS PANEL MINIMUM FEATURES: • Typical run time is six to twelve hours full operation, based on the actual load. • BBS bypass and BBS isolation switch. • Deadfront safety panel board with all switches and plugs pre -wired with phenolic nameplates. • All nameplates shall be phenolic engraved type. • All wire terminating lugs shall be full wrap around type. • All batteries shall be captive spaced from external captive sides in earthquake proof shelving. • Cabinet ventilation shall be by two 4 inch by 1/4 inch louvers top and bottom with encapsulated bug screens, cleanable filters and a 100 cubic feet per minute fan to completely exchange air 25 times minimum per minute. • All DC terminals and connections shall incorporate safety covers such that the safety covers are in place for every normal maintenance mode. • Event Counters and Total Run Time Counter. BBS UNIT MINIMUM SPECIFICATIONS: BBS unit shall provide a true sine -wave output with minimum 2000 Volt -Amp continuous capacity. BBS must provide for utility service isolation when in operation. The minimum rating for wattage output shall be 1200 watts. The BBS shall be capable of running an intersection with LED lights (for Run Time consult manufacturer). The unit shall operate off-line, with transfer time of 2 to 4 ms or less, with battery condition indicator, with automatic test provisions, and with hot-swappable batteries (all batteries in system). BBS shall automatically recharge batteries from full discharge to 90% capacity within 8 hours. BBS shall provide on-line operation for a minimum input of 90 to 150 VAC, provide full load output of 120VAC — 10% / +4% at 60 Hz +/- 0.05% over a temperature range of - 34.6 °F (optional adder) to 165.2 °F and conform to and be based on a UL Approved Design. For safety and maintenance, the inverter shall not exceed 40 pounds. The BBS unit shall be delivered with maintenance manuals. Page 301 of 730 SP-23XXXX, Page 11 of 34 BBS UNIT MINIMUM FEATURES: • 2KVA 1200 Watts, with quick make/break connectors and plugs. (Systems requiring hard wiring termination to/from the inverter are unacceptable). • Surge energy - Per IEEE 62.41 (formerly IEEE 587) • Common mode clamping 0 ns < 5ns typical UL 1449 • Conditioned power — Computer quality • Transient lighting protection — Per IEEE 62.41 (formerly IEEE 587) • Transfer to battery time — 2 to 4 ms • Retransfer to utility — 2 to 4 ms • Each battery shall be 24 volts at 18 AH with heavy duty Anderson plugs connections to the BBS for greater system reliability and ease of maintenance. Series wiring is unacceptable. • Fan cooling shall be fused for locked rotor current. • Cooling air shall be ducted to cool the front and back of each battery with air space on all four sides and top of battery. • Inverter covers shall be 60% open on both sides to diminish the environmental effects of extreme temperatures. • Includes USB and RS232, DB9 Computer Interface Ports. • Low voltage safety design at 24V DC. (Higher voltage DC systems are unacceptable). BBS COMMUNICATIONS MODULE: All inverter connections shall be made without the use of tools. This includes: • NC -Input, A/C -Output, Normally -Open, and Normally -Closed programmable contacts. • Smart Slot Relay I/O Module. • Input #1 Turn the BBS on. • Input #2 Turn the BBS off. • Input #3 Start the BBS self -test. • Input #4 Shut down the BBS (when on battery). • Output #1 The BBS is on -battery (during a power failure, self -test or run time calibration). • Output #2 BBS has a low battery — Programmable. • Output #3 The protected load is not receiving power from the BBS. • Output #4 Replace the BBS batteries. • Output #5 The BBS is overloaded. • Output #6 Any BBS fault or self -test failure. BATTERIES: Batteries shall be maintenance -free, type AGMNRLA (Absorbed Glass Mat / Valve Regulated Lead Acid) or Gel Cell. Batteries shall be independently pre -wired and individually fused. Batteries shall be furnished with heavy-duty 50 amp rated silver-plated Anderson Connectors. 100 Amp internal fuse by Battery supplier. Batteries shall be lightweight for personnel safety and protection plus ease of installation and maintenance. Batteries shall not exceed a weight of over 27.64 pounds. ENCLOSURE TEMPERATURE COMPENSATION: Operating temperature shall be a minimum -34.6 °F to 165.2 °F. POWER SYSTEM ANALYZER AND CONFLICT RESOLUTION MODULE: The inverter should incorporate an integrated power system analyzer and conflict resolution system. The analyzer should evaluate and make limited adjustments to the incoming utility power and automatically transfer load to the battery back-up power if utility power is lost. When utility power becomes available, the BBS should analyze the power to verify stability and return to normal operation. The system should provide automatic BBS failure detection and automatically isolate the Page 302 of 730 SP-23XXXX, Page 12 of 34 failed BBS and lock the unit on to utility power. Once the failure has been corrected, the system should return to normal operation. TRIPLE BYPASS SYSTEM FOR OFFLINE BBS: 1. Power Analyzer with Conflict Monitor Isolation and Transfer Module. 2. PCM — Power Conflict Monitor. The PCM is a totally redundant failsafe system. It monitors load bus power available continuously. If load bus power fails for 5 ms, the PCM shall transfer and isolate the BBS and guarantee that commercial power shall be locked on. 3. Timer — Redundant 5 ms delay and hard transfer to utility power. 4. The outboard Transfer Switch shall not interrupt the normal controller function. Transfer time shall be 2ms. 5. Onboard I/O module shall execute lockout of battery backup system upon detection of any inverter BBS fault. If BBS resets itself, it shall automatically be available for backup. 6. ON Inverter to timed relay for Full Time control of Output, 0 to 10 hours. BATTERY CHARGER: Shall charge from shut off discharge to 90% fully charged in less than 8 hours. The battery charger shall utilize Advanced Battery Management to extend battery life. HOT-SWAPPABLE BATTERY REPLACEMENT: The unit shall be capable of user-friendly battery replacement without interrupting signal operation. WARRANTY Manufacturers shall provide a 2 year factory -replacement parts warranty on the BBS. Batteries shall be warranted for full replacement for 2 years. The warranty shall be included in the total bid price of the BBS. 7. Vehicular Signal Heads Signal head doors should open so the light assembly can be changed without removing the door or loosening the head. Signal indications shall be 12 inches in diameter and sectional in construction requiring one section for each light indication. All traffic signal light sources shall be LED. LED and LED assemblies shall meet all pertinent NEMA, IEEE, and ITE standards. Signal head lenses can be made of glass or ultraviolet (UV) stabilized synthetic materials. Non- polycarbonate synthetic lenses shall meet the ITE color standards and 3 1/2 foot drop test. Lenses shall be capable of withstanding ultraviolet exposure from direct sunlight for a minimum period of 36 months without exhibiting evidence of deterioration. Lenses may be tinted or may use transparent film or materials with similar characteristics to enhance "ON/OFF" contrasts. If a polymeric lens is used, a surface coating or chemical surface treatment shall be used to provide front surface abrasion resistance. The housing for the individual sections shall be black in color and made of UV stabilized polycarbonate or a die- cast aluminum. The top and bottom of each section shall have an integral locking ring with separations to permit rotation of the signal head in 5 degree or smaller increments. Openings in the top and bottom of the signal shall accommodate standard 1 1/2 inch bracket arms. All joints between sections shall be waterproof. Locknuts or other means approved by the Engineer shall hold the section firmly together. Each section shall be complete with a one piece, hinged door with watertight gaskets and two stainless steel locking devices. The hinged pins shall be designed so that the doors may be easily removed and reinstalled without use of special tools. Page 303 of 730 SP-23XXXX, Page 13 of 34 One section of a three or more -section assembly shall be equipped with terminal block for termination of field wiring. The lamp socket shall be equipped with color -coded wire, red, yellow, or green, depending upon the lens color of the section. The socket wires shall be a minimum of 26 inches long, composed of wire with insulation designated to withstand 105 °C. The wiring leads shall be terminated with spade lugs for ease of connection to terminal block. The socket shall be equipped with a gasket to insure a dust -tight fit. A coupling washer assembly comprised of two washers, three cadmium -plated bolts, nuts and lock washers shall lock the individual sections together. The hole in the coupling washer assembly shall be large enough to accommodate three 3/4 inch cables. Certification: The City shall be furnished with a certification from the manufacturer of the signal head that the equipment furnished under the contract documents complies with all provisions of these Specifications. If there are any items which do not comply with the contract documents, a list of those exceptions must be detailed on the certification. All screws, latching bolts and hinge pins shall be according to manufacturers' recommendations. One section of the three -section signal shall be equipped with a six -position terminal block for termination of field wiring. Each five -indication signal shall be equipped with an eight -position terminal block. All surfaces of metal signal housing doors and visor shall be oven baked, black, enamel, except the doors and visors shall be flat black. During construction and until the new signals are placed in operation, signal faces shall be covered or turned away from approaching traffic. When ready for operation, they shall be securely fastened in position facing toward approaching traffic. All traffic signal displays shall be installed as indicated on the plans and aligned and leveled per MUTCD on all axes. All optically programmable signal heads shall be properly programmed to limit their field of view as directed by the Engineer. Three -section overhead displays located on mast arms should have the red indication above the mast arm and five -section displays shall have two sections above the mast arm Visors: Each lens shall have an aluminum or UV stabilized polycarbonate cut-off tunnel visor not less than 8 inches in length and designed to shield each lens. Visors shall have a minimum thickness of 0.05 inch and be painted flat black. One solid ball red signal head (only one red, not yellow and not green) facing each approach should have a thermostat control heater and covered -up detector to melt ice and snow covering the lens. 8. Pedestrian Signal Heads Signal head doors should open so the light assembly can be changed without removing the door or loosening the head. All pedestrian signal heads shall include all the necessary fittings and adjustable cable tie type brackets and shall use LED. The pedestrian signal shall be 16 inches, with a universal don't walk "HAND" symbol indication and a universal walk "MAN" symbol indication in one section head, and countdown timers. Other properties shall be the same as vehicular traffic signal heads defined earlier. 9. Backplates Backplates shall be UV stabilized polycarbonate or aluminum and louvered. Backplates shall be 5 inch border in size and shall be at least 0.05 inches thick. A 1 inch radius shall be provided on all corners. Each backplate shall be furnished with all the necessary mounting hardware for attachment according to manufacturers' instructions. The size of each backplate shall be suitable for mounting on three -section and five -section, 12 inch signal heads. All mounting hardware shall be rustproof and corrosion resistant. Page 304 of 730 SP-23)000K, Page 14 of 34 10. Foundations A screw -in metal foundation can be used in lieu of a concrete base for pedestal installations. If used, it shall conform to manufacturer's specification for use as traffic signal pedestal pole as per plans. The concrete bases shall conform to the dimensions shown in the plans. The bottom of all foundations shall rest securely on firm undisturbed ground. Forms shall be used for the above ground portion of all foundations. Whenever the excavation for a foundation is irregular in shape, forms shall be used to provide the proper dimensions of the foundations below grade. The material for the forms shall be of sufficient thickness to prevent warping or other deflections from the specified pattern. The forms shall be leveled, and a means shall be provided for holding them rigidly in place while the concrete is being deposited. The Contractor shall be responsible for the proper elevation, offset and level of each foundation. Where the foundation cannot be constructed as shown on the plans because of an obstruction, the Contractor shall relocate the foundation or use other effective methods of supporting the pole after securing the Engineer's approval. Anchor bolts and reinforcement shall be held rigidly in -place before the concrete is poured. Anchor bolts shall be held in -place by means of a template constructed to space the anchor bolts uniformly in accordance with the pattern shown on the plans, and not to protrude excessively after installation of equipment. Two conduit inlets shall be installed as a minimum per foundation. Inlets not used shall be capped below grade. A ground rod shall be placed external to each foundation. All ground rods shall be a minimum of 5/8 inch in diameter, 8 foot long copper clad and shall be external to the concrete foundation, driven 4 inches below ground surface. Anchor bolts, conduits and reinforcement shall be held rigidly in place before the concrete is poured. The center of the template and the center of the concrete base shall coincide unless otherwise directed by the Engineer. High -frequency vibrator shall consolidate concrete after it is placed in the form. The top of the base shall be rounded with an edger having a radius of 1/2 inch. The exposed surface of the base shall have a rubbed surface finish. Should the Contractor find that it is necessary to alter or reconfigure any portion of the installation or there would be a conflict with the design versus the site grade, ditches, utilities, etc., or the elevation appears to be too high or too low, notify the Engineer in writing of the portions that are in conflict. Immediate response will be given by the Engineer to avoid delays. After the foundation or base has been poured, no modification of any sort shall be made. If any part of the foundation or base is installed in an incorrect manner, as determined by the Engineer, the entire foundation or base shall be removed and the Contractor shall install a new foundation or base at no extra cost to the City. Prior to installing the structures, the anchor bolts shall be covered in such a manner as to protect them against damage and to protect the public from possible injury. The foundation must be given seven days to cure before the structures are erected. New bases shall be constructed and finished to the dimensions shown on the plans. Concrete shall be as specified in Article 2403.02 of the Standard Specifications for Class C, Mix No. C-4, air - entrained P.C. concrete, and shall be placed in accordance with Article 2403.03 of the Standard Specifications. Reinforcement shall be in accordance with Section 2404 of the Standard Specifications. The top of the signal base shall be at a minimum of 2 inches and a maximum of 3 inches above the finished grade. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone, or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. Concrete sidewalks, pavements, base courses, and bituminous surfaces shall be replaced with new Page 305 of 730 SP-23XXXX, Page 15 of 34 materials. The backfill shall be mechanically compacted in 6-inch layers to a density equal to that of the surrounding material. 11. Signal Pedestal Poles All traffic signal pedestals shall be Sch 80 galvanized steel or Sch 80 spun aluminum (push-button poles may be Sch 40) and shall be in conformance with Section 2525 of the Standard Specifications. The length of the pedestal, from the bottom of the base to the top of the shaft, shall be 10 feet, unless otherwise specified on the plans. For galvanized poles, the pedestal shaft shall be fabricated of tubing with a wall thickness of at least 1/8 inch. It shall have a satin brush or spun finish. The top of the shaft shall have an outer diameter to receive a pole -top mounting bracket of a traffic signal or a pedestal -mounted traffic signal controller. All hardware shall be of hot dipped galvanized steel in accordance with the latest revision of ASTM A123. The pedestal base shall be cast -aluminum, breakaway, with a handhole. The size of the handhole shall be at least 4 inches by 6 inches and equipped with a cover, which can be securely fastened to the shaft with the use of simple tools. The surface of the base shall be prepared for painting in accordance with the manufacturer's recommendations and coated to match the pedestals. Bases shall have a minimum weight of 20 pounds and shall have a four bolt pattern uniformly spaced on a 13 3/4 inch diameter bolt circle. Anchor Bolts. Galvanized, hot rolled steel anchor bolts, sizes as determined by the pole manufacturer, shall be supplied, complete with all the hardware required for installation. The anchor bolts shall have a right-angle bend at the bottom end and threaded at the top end. 12. Galvanized Steel Traffic Signal Supports Configuration: The signal mast arms, support poles, and light poles shall be continuous steel members of the anchor -base type, as shown on the plans. Poles shall be fabricated from low -carbon steel (maximum 0.30% carbon) of U.S. Standard Gauge and constructed from steel sheet having one continuous welded vertical seam. Mechanical Properties: • After fabrication, poles shall exhibit a minimum yield strength of 48,000 psi. • The base shall consist of heavy cast or rolled steel, securely attached to the lower end of the shaft by a continuous weld on both the inside and outside surfaces. • The bolt circle diameter shall conform to the pole manufacturer's specifications. Fabrication: • Poles and mast arms may be fabricated by welding two sections together; however, such fabrication shall be performed solely by the vendor and in strict accordance with the Structural Welding Code AWS. • Welding and fabrication shall conform to the AASHTO Standard Specifications for Welding of Structural Steel for Highway Bridges and the Standard Specifications. Design Loads and Applications: • Poles shall be designed to support the designated traffic signals, lights, signs, and cameras, and other devices with clearances as indicated on the plans. • Where specified, poles shall incorporate high-rise design luminaire arms for streetlights. The luminaire riser may be fabricated as a separate, add -on component. • Luminaire extensions shall be provided to achieve a 40 foot mounting height with a 12 foot overhang, unless otherwise indicated on the plans. Transformer Base: Page 306 of 730 SP-23)000K, Page 16 of 34 • Each pole shall be equipped with an integral transformer base of a minimum size of approximately 2 feet by 1 foot 10 inches, or as otherwise specified. Hardware and Assembly: • All necessary hardware, shims, and anchor bolts required for a complete installation shall be supplied with the mast arms and support poles. Surface Treatment and Material Requirements Galvanizing: • All hardware and exposed steel surfaces shall be hot -dipped galvanized in accordance with the latest revision of ASTM A123. • All mast arms and support poles shall be fabricated from galvanized steel and shall conform to Section 2525 of the Standard Specifications. Anchor Bolts Material and Strength: • Anchor bolts shall be constructed from A36 steel with a minimum yield strength of 50,000 psi. • To minimize corrosion, anchor bolts shall be hot -dipped galvanized on at least 12 inches of the threaded portion. • It is recommended that if dissimilar metals are used (for example, stainless steel poles with carbon steel bolts), proper corrosion mitigation measures (such as insulation or protective coatings) be applied. Configuration: • Each pole shall be secured by four anchor bolts. • Anchor bolts shall be provided with a minimum threaded length of 6 inches at one end and a 4 inch long, 90 degree bent leg at the other end for proper embedment and to resist pullout. Installation and Erection Foundation: • Poles shall be erected on a cast -in -place reinforced concrete foundation with a minimum compressive strength of 4000 psi. Foundation dimensions shall be as specified on the plans. Pole Erection: • All poles shall be erected vertically with mast arms oriented at a right angle to the centerline of the street, unless otherwise specified. • The pole shall be securely bolted to the concrete foundation at the locations shown on the plans. • Leveling shall be accomplished by adjusting nuts on each anchor bolt. One nut shall be placed on each bolt prior to positioning the pole. The upper nuts shall then be loosely applied to allow for vertical adjustment, and final tightening shall expose a maximum of three full threads. Anti -Turning Provision: • All threaded pedestal poles shall be drilled and tapped to accept a 1/4 inch diameter by 3/4 inch long galvanized or stainless -steel bolt through the base and pole to prevent rotation. Page 307 of 730 SP-23XXXX, Page 17 of 34 Utility Coordination: • The locations of all signal standards shown on the plans are subject to adjustment based on the actual positions of existing underground and overhead utilities. Final locations will be determined at the time of construction. Certification and Inspection Fabricator Certification: • The fabricator shall certify that the mast arms and support poles are capable of withstanding winds of at least 100 mph without failure. • Certification shall also state that only certified welding operators, in accordance with AWS D1.1 (or the latest revision), were employed, and that welding electrodes comply with the current AASHTO Standard Specifications for Welding of Structural Steel for Highway Bridges. Final Inspection: • Upon completion of installation, a thorough inspection shall be performed to ensure compliance with the above specifications, including proper anchorage, alignment, and adherence to design loads. Galvanized Finish Both liquid finish and powder topcoat galvanization are acceptable. All light poles, light pole mast arms, light pole bases, signal poles, pedestal poles, push button posts and signal pole mast arms shall come with a five-year warranty against fading, cracking, peeling and corrosion. They shall be finished using an electrostatically applied liquid finish consisting of an organic, zinc -rich, moisture cure urethane primer and high quality fast -cure polyurea topcoat (MillerBond or similar) or using a galvanized -powder topcoat finishing system, in accordance with the following: Materials: Surface Preparations. Prior to being incorporated into an assembled product, steel plates 3/4 inch or more in thickness shall be blast cleaned to remove rolled -in mill scale, impurities, and non- metallic foreign materials. After assembly, all weld flux shall be mechanically removed. The iron or steel product shall be prepared for zinc coating in accordance with ASTM 232. Zinc Coating. The product shall be hot dip galvanized to the requirements of ASTM A123 (fabricated products). The entire product shall be totally immersed, with no part of it protruding out of the zinc (no double dipping). This is to limit a risk of trapped contaminates containing chlorides and reduce the risk of bare spots. Maximum aluminum content of the bath shall be 0.01 %. Flux ash shall be skimmed from the bath surface prior to immersion and extraction of the product to assure a debris - free zinc coating. Exterior Coating. All galvanized exterior surfaces shall be coated with a Urethane or Triglycidyl Isocyanurate (TGIC) Polyester Powder to a minimum film thickness of 2.0 mils. Prior to application, the surfaces to be powder coated shall be mechanically etched by brush blasting (Ref. Society for Protective Coatings [SSPC] SP-7) and the zinc -coated substrate preheated to 450°F for a minimum of 1 hour in a gas -fired convection oven by heating the zinc -coated substrate to a minimum of 350°F and a maximum of 400°F. The thermosetting powder resin shall provide both intercoat as well as substrate fusion adhesion that meets 5A or 5B classifications of ASTM D3359. Color shall be a semi- gloss standard black elected from the manufacturer's standard color table and shall the be readily matched for future repair. Construction: Packaging. Prior to shipment, all items shall be protected to prevent damage during shipment and handling at project site. Page 308 of 730 SP-23)000K, Page 18 of 34 Field Repair Procedures. Where factory applied coatings have become damaged or abraded due to handling, transport, installation, welding, or other circumstances, they shall be repaired in accordance with manufacturer's recommendations. All damaged areas shall be thoroughly wire brushed. All dirt, oil, grease, or other contaminants shall be removed in accordance with SSPC- SP1 and SP5. Touch-up paint shall be supplied by the galvanizer or steel fabricator and shall be identical in color and composition to that used in the plant. Touch-up paint shall be applied to all prepared surfaces to a dry film thickness of at least 4.0 mils. 13. Stainless Steel Light Poles Material: • The poles shall be made of Grade 316 stainless steel with a smooth, brushed finish. The material shall be resistant to corrosion and weathering, with an appropriate alloy selection based on local environmental conditions (e.g., coastal or highly humid areas may require Grade 316). Height: • The poles shall be 33 feet tall, as measured from the ground level to the luminaire. Design: • The poles shall be of conical or tapered design, with a smooth transition from the base to the top, ensuring a clean, modern aesthetic. • The pole shall be designed to accommodate single -arm or double -arm streetlights at the top, with provisions for electrical wiring and any additional mounting hardware. • The top of the pole shall be fitted with a standard mounting bracket for street light fixtures (e.g., 2 3/8 inch tenon or appropriate size per fixture requirements). • The pole shall have a flat base plate to secure to the foundation via anchor bolts. Finish: • The pole shall have a polished or brushed stainless steel finish with a minimum 2B or #4 finish to prevent corrosion and provide durability against external elements. Load Rating: • The pole shall be designed to withstand wind speeds of up to 130 mph (or local design wind speed requirements), with a safety factor of 1.5. • The pole shall be capable of supporting a maximum light fixture weight of 100 pounds, or as required by the project specifications. Compliance: • The poles shall meet or exceed the AASHTO Standard Specification for Structural Supports for Highway Signs, Luminaires, and Traffic Signals, and the ANSI standards for lighting poles. Anchor Bolts, Washers, and Base Plates for Stainless Steel Street Light Poles Material: • All material shall be compatible with stainless steel pole to eliminate galvanic corrosion. • The anchor bolts shall be made of Grade 316 stainless steel to match the material of the poles. • The anchor bolts must be corrosion -resistant and compatible with the stainless -steel pole material to prevent galvanic corrosion. 1. Number and Size: o The anchor bolt assembly, number and size shall be determined by the pole manufacturer. 2. Bolt Configuration: Page 309 of 730 SP-23XXXX, Page 19 of 34 o The bolts shape shall be as shown on the plans o The unthreaded portion of the bolt (embedded in the foundation) should be such that to prevent pullout and ensure firm anchorage. 3. Threaded End: o The threaded portion of the anchor bolts shall be of sufficient length as determined by the manufacturer or shown on the plans and securely attach the pole's base plate with nuts and washers. o Nut and washer assemblies shall be used to securely fasten the pole to the anchor bolts made of material that is inert or does not cause galvanic corrosion. 4. Anchor Bolt Installation o Concrete Foundation: The pole foundation shall be a cast -in -place reinforced concrete base with a minimum strength of 4000 psi and a minimum dimension of 3 feet by 3 feet by 4 feet or as specified in the plans. o Foundation Form: A steel template shall be used to hold the anchor bolts in place while the concrete foundation is poured. The template shall maintain the correct spacing and orientation for the anchor bolts and ensure that the pole base plate fits properly. o Anchor Bolt Placement: The anchor bolts shall be placed such that the distance between centerlines of adjacent bolts is a minimum of 10 inches and shall match the bolt pattern of the pole base flange. o The anchor bolts shall be installed vertically and aligned so that the threaded portion is positioned above the foundation, ensuring proper connection to the pole. o Bolt Tightening: After the concrete has cured (minimum of 7 days), the nuts and washers shall be tightened on the anchor bolts to securely affix the stainless -steel pole to the foundation. o Proper torque specifications for the anchor bolt nuts shall be followed, typically 150 to 200 foot-pounds, depending on the bolt size and material. o Leveling: The pole base flange shall be checked for level and vertical alignment before tightening the anchor bolt nuts to ensure the pole stands plumb and true. o Inspection: The installed pole, anchor bolts, and foundation shall be inspected for compliance with the manufacturer's specifications and local safety standards prior to final use. 14. Electrical Weatherproof connectors shall be used. All termination shall offer a secure connection and be secure to the cable conductors. It shall not pull off of the cable when gently tugged. The connection shall not rely on tape to secure it to the cable jacket to prevent it from coming apart. The correct tools shall be used to crimp the terminal connections. Using the wrong size of crimping die which produces a weak, non -uniform crimp which produces a short-term installation is not acceptable. Service Installation. (Traffic Signal and Lighting): The Contractor shall supply and install a 2 inch No. 11 high -density polyethylene (HDPE) conduit to the source of power either to the transformer or up the power pole with a weather head connector as required by the power company supplied by the Contractor. The size of the service conductors shall be 3/c No. 3 AWG stranded conductor. The Contractor shall be responsible for coordination of this work with the power company and for payment of connection fees, if any. The address of the source of power shall be provided at the time of construction. Any above ground conduit shall be rigid steel. Pole: There shall be one conductor for each optical unit or set of optical units operating identically through the same cycle and one conductor for common return. Each overhead red, yellow, green signal head shall be wired with a separate cable from a splice in the pole base according to the Page 310 of 730 SP-23)000K, Page 20 of 34 conductor combination specified on the plans. An electrical splice in each wire servicing traffic signal heads on a pole shall be made in the handhole compartment of that pole. All wiring, except loop and magnetic detector wire, shall be one continuous length of cable from the splice in the handhole compartment of the signal pole to the terminal compartment in the controller cabinet. Splices for detectors will be permitted between the detector wire and the detector lead-in cable only at the first handhole provided adjacent to the detector and will be done by City personnel. All splices in the handhole compartment of a signal pole shall be made using gel filled twist wire connectors. Signal cable splices shall be made using gel -filled wire nuts. Cable connections in signal heads and controller cabinets shall be made at the terminal blocks with a mechanical attachment device attached to each wire end by terminal connectors specified elsewhere in this Special Provision. Slack for each cable shall be provided by a 4 foot length in each handhole and a 2 foot length in each signal and controller base (measured from the handhole compartment to the end of the cable). In those handholes where detector splices are made, a 4 foot length of cable slack shall be provided in both the loop wire and the shielded lead-in cable. Cables shall be pulled through conduit by means of a cable grip designed to provide a firm hold upon the exterior covering of the cable or cables, with a minimum of dragging on the ground or pavement. This shall be accomplished by means of reels mounted on jacks or rollers and other suitable devices. A suitable wire lubricant shall be used to reduce friction and strain on wires or cables. Service cable runs shall be continuous from the power line located on the service pole to the meter located on the controller cabinet or from the meter located on the service pole to the terminal compartment in the controller, whichever is applicable. The service riser shall be topped by standard weather head or otherwise replaced with "U" Guard. Clearances to the overhead utilities shall be specified by the serving utility. The power company will furnish the electrical meter. The Contractor shall supply the service cabinet. All work shall be in accordance with Section 2525 of the Standard Specifications and the MUTCD. A uniform systematic color code shall be used. All wiring shall comply with the NEC and City Ordinance and shall be subject to the inspection of the Engineer. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and identification of the type of the cable. Bonding and Grounding Metal conduit, service equipment, anchor bolts, metal poles, pedestals, controller cabinets, and all other electrical equipment shall be made mechanically and electrically secure to from a continuous system and shall be effectively grounded. The grounding conductor shall be a No. 6 AWG stranded green copper wire. Grounding bar shall be accomplished by bonding the grounding circuits to copper clad metal, driven electrodes. All electrodes shall be as a minimum, 5/8 inches in diameter and 8 foot long copper clad. The electrodes shall be driven vertically until the top of the rod is a minimum of 4 inches below grade. Bonding to the ground rod shall be made by means of suitable screw type positive ground rod clamps. Grounding to waterlines will not be permitted. Bonding of standards and pedestals shall be by means of a bonding strap attached to an anchor bolt or to 1 3/16 inch, or longer, brass, or bronze bolt installed in the pole base. The service meter and socket shall be bonded to a ground electrode by use of a ground clamp and a No. 6 AWG copper wire and shall be by means of cadmium plated grounding bushing and bonding jumpers. Where there is a change at a pull box or manhole for non-metallic conduit to metallic conduit, the grounding wire in the non-metallic conduit shall be bonded to the metallic conduit. Page 311 of 730 SP-23XXXX, Page 21 of 34 Existing ungrounded metal poles shall be grounded by means of a driven ground rod. Cables and Wires The number of conductors and size of all traffic signal cable shall be as specified on the plans. All wire shall be plainly marked on the outside of the sheath with the manufacturer's name and identification of the type of the cable. Service Conductors: Power cable shall be a 600 volt, stranded, insulated, single conductor, No. 3 AWG (black and white) unless otherwise stated in the plans. Ground wire shall be No. 6 AWG green stranded copper wire. Signal Pole Base to Signal Pole Base: This shall be composed of either 5-conductor No. 16 AWG or 12-conductor No. 16 AWG cable IMSA Spec 20-1 Signal Cable — PE insulations, PE Jacket or otherwise specified on project plans. The color code should be NEMA K-1 method 1 with 600 volts rating. The signal cable conductors shall be No. 16 AWG cable (the number of conductors shall be specified on plans) and composed of stranded wire. Luminaire Conductors: Conductors shall consist of type THWN, 600 volt, and single conductor copper stranded wires, which run continuously between poles. Conductors shall meet the requirements of Article 4185.11 of the Standards Specifications and shall be of the size and number shown on the plans. Detector Lead -In Cable: Detector lead-in cable shall be No. 16 AWG, meeting the requirements of IMSA Specification 50-2 or latest revision thereof. Tracer Wire: Tracer wire is only required in fiber optic conduits where the conduit does not have built- in tracer wire. Tracer wire shall be a No. 10 AWG wire single conductor, stranded copper, Type THWN, with UL approval and orange jacket. Provide in conduit runs that only contain fiber optic cable. Tracer wire shall be electrically continuous. Splices are permitted in hand -holes and pull -boxes provided the connection of two or more wires is made using a gel -filled wire connector. An additional 10 foot long "tail" shall be bonded to the tracer to be used for locating purposes. 15. Handholes Unless otherwise indicated on the plans, handholes shall be constructed as per these Specifications. Except for fiber optics handholes, the Contractor may furnish a poured -in -place concrete handhole, with cast iron ring and cover, or a pre -cast concrete handhole, with cast iron ring and cover, or a fiberglass handhole. Concrete pipe (referred to as Traffic Handhole), meeting AASHTO Specification designation M86 for non -reinforced or M170 Class III for reinforced, of suitable length and diameter, and provided with cable hooks made with a minimum 1/4-inch diameter steel material. Cast iron ring and cover may be rated light duty for non -traffic areas (155 pound minimum). Fiber optics handholes shall be as per plans. Handholes on fill rural cross sections shall have a drain and drainpipe. A crushed stone sump with a minimum depth of 18 inches shall be provided beneath all handholes. The cover shall have the name "TRAFFIC" in 2 inch letters cast into the lid. The handhole shall be large enough to house loops in fiber optics cable as per manufacturer's recommendation for minimum diameter of the fiber optics cable loop. Frames and covers for handholes shall be cast iron and conform to the dimensions shown on the plans. The top of the handhole shall be set flush with the sidewalk or driveway surface. When constructed in an earth shoulder away from the pavement edge, the top surface of the handhole shall be approximately 1 inch above the surface of the ground or as indicated on plans. The ends of the conduit leading into the handhole shall extend a minimum of 1 inch and not more than 2 inches beyond the inside wall. All conduits in the handhole shall slope inward in a manner so as to provide drainage of water or condensation. Each handhole shall contain a minimum of two cable hooks. The hooks shall be permanently fastened to the inside wall near the top of the handhole. Page 312 of 730 SP-23)000K, Page 22 of 34 When precast concrete sections are used for handholes, the conduit entrances shall be neatly grouted between the conduit and the precast concrete. The handhole ring shall fit snugly inside the precast concrete section. Grouting shall be done immediately after conduits are placed into the handhole to prevent washing in of debris. After installation of handhole, all foreign debris including, but not limited to, dirt, leaves, grout, concrete, cans, and glass, shall be removed before acceptance by the City. All loop detector lead-in conductors shall be placed into a handhole prior to winter shut down. 16. Conduits All conduits, except fiber optic conduits, shall be HDPE conduit the number and size of conduit shall be as specified on the plans. HDPE conduits shall meet the requirements of NEMA TC-7 and applicable UL standards (such as UL 651A for continuous conduit or UL 1990 for power and fiber-optic applications). All conduits, except fiber optic conduits, buried in open trenches shall be placed a minimum of 18 inches deep and shall extend a minimum of 3 feet 6 inches from the back of curb unless otherwise directed by the Engineer. Open trench methods of placing conduit will be permitted except where the conduit is to be placed under existing pavement. Conduit in pavement areas shall be placed to a minimum depth of 24 inches below the finished pavement surface or as directed by the Engineer. Fiber optic conduits shall be installed at least 42 inches below grade. The backfill materials from the placement of conduit in open trenches shall be deposited in the trench in layers not to exceed 6 inches in depth and each layer shall be thoroughly compacted before the next layer is placed. All cinders, broken concrete, or other hard abrasive materials shall be moved and shall not be used in the backfill material. All surplus material shall be removed from the public right-of-way and properly disposed. Whenever excavation is made across parkways, driveways or sodded areas, the sod, topsoil, crushed stone or gravel shall be replaced or restored as nearly as possible to its original grade and the grade involved shall be left in a neat and presentable condition. Concrete sidewalks, pavements, base courses, and bituminous surfaces shall be replaced with new materials. Underground conduits shall be laid at a distance of at least six inches from any water line or other utility line. When the plans require the conduit be placed without disturbing the existing pavement, the term "pushed" is used. Pushed conduit shall be placed by jacking, pushing, boring or any other means necessary to place the conduit without cutting or removing pavement. The size of a bored hole shall not exceed the outside diameter of the conduit, which is to be placed. Tunneling under the pavement or water jetting will not be permitted. Pits for boring shall not be closer than 2 feet to the back of curb unless otherwise directed by the Engineer. Conduits shall be No. 11 HDPE unless otherwise shown on the plans. When it is impractical to push the conduit under pavement due to unanticipated obstructions, the Contractor may, with the Engineer's permission, cut the existing pavement. Where conduit is to be placed by trenching methods under existing asphaltic pavement, an 8 inch wide by 18 inch deep trench shall be opened along neat lines. The trench shall be backfilled with crushed stone, acceptable to the Engineer, filled with Class M high -early strength concrete to within 4 inches of the surface level. The concrete shall be allowed to set for a minimum of 48 hours without being exposed to traffic. The final four inches of backfill shall be a hot bituminous concrete plant mix acceptable to the Engineer. A polyethylene pull rope shall be installed in all conduits, which is identified on the plans for future use. At least 2 feet of pull rope shall be doubled back into the conduit at each termination. Conduit shall be laid to drain and 1-inch drains with crushed stone sumps shall be installed as shown Page 313 of 730 SP-23XXXX, Page 23 of 34 on the plans and at all low points. The backfill shall be mechanically compacted in 6 inch layers to a density equal to that of the surrounding material. Conduit shall be connected to existing and new light bases and junction boxes. All required fittings shall be furnished and installed by the Contractor to provide a continuous, enclosed conduit system between poles. Conduit under pavement and driveways shall be No. 11 HDPE. All trenches shall be backfilled with material containing no broken pieces of concrete or asphalt, stone, brick, wood, or other unsuitable material including nested clods. All conductors and wiring shall be furnished as new material and installed by the Contractor and shall conform to Section 2525 of the Standard Specifications. All unused conduits, whether for future use or for later use in the project, shall be capped. All conduits shall be sloped to drain toward the nearest handhole, and if this should prove to be impractical, then a conduit drain shall be provided with crushed stone drainage sumps at all low points, as detailed in the plans for traffic signal bases. A permeable membrane to keep sand from washing back into the conduit shall be installed at the conduit drain. Fiber optics conduit shall be HDPE with minimum wall thickness of 0.07 inch and shall consist of a shell or sleeve tube, over -sheathing at least 4 inner tubes. Inner tubes shall be rated for direct burial and shall have a minimum OD/ID of 16/13. Inner tubes shall be ridged longitudinally inside and shall have a smooth surface outside. The inside surface of the inner tubes shall have a low friction permanent lining to reduce friction during cable placement. The conduit shall come with preinstalled sleeved copper tracer wire of minimum size No. 20 AWG. The whole outer tube and inner tubes package shall be rated for direct bury and shall be suitable for boring under existing pavement. 17. Fiber Optic Cable All interconnection and monitoring shall be completed using newly constructed fiber optic cable as shown in the plans. All fiber optic cable shall be placed in HDPE conduit in accordance with Section 16. All other necessary equipment, including patch cords, termination panels and all other equipment, tools, and labor necessary to complete the network connections shall be included in the Contractor's bid for Traffic Signalization. All 12 strands shall be terminated inside the controller cabinet. Unless otherwise mentioned in these specifications or plans, the traffic fiber optic control communications and interconnect cable shall have the following minimum properties. Fiber optics cable shall be small diameter high fiber -density micro cable suitable to be deployed by blowing into small duct sizes, except where length and location might require use of reinforced fiber optic cable. Micro cable fibers shall be blown through conduits and shall not be pulled to cause stresses higher than manufacturer specified tensile strength for that microfiber. A 72 Stranded Single Mode Loose Tube Cable Meet Pertinent ANSI, EIA, and TIA Specifications for the Usage, Installation, and Location Type Required by This Project Typical Core Diameter 8.3 um ± 1.0 um Cladding Diameter 125.0 um ± 1.0 um Core Concentricity ± 1 Percent Attenuation Uniformity No Point Discontinuity Greater Than 0.1 um at either 1310 nm or 1550 nm Max Attenuation 0.40 dB/Mile The coating shall be a dual layer UV cured acrylate applied by the fiber manufacturer. The coating shall be mechanically or chemically strippable without damage to the fiber. The central member of the cable shall be a glass reinforced plastic rod designed to prevent the buckling of the cable. The cable core interstices shall be filled with water blocking tape to prevent water infiltration. Dielectric fillers may be included in the cable core where needed to lend symmetry to the cable cross-section. Buffer tubes shall be of dual layer construction with the inner layer made of polycarbonate and the outer layer made of polyester. Each buffer tube shall be water -blocked with a water -swelling yarn or Page 314 of 730 SP-23XXXX, Page 24 of 34 tape. Buffer tubes shall be stranded around the central member using reverse oscillation, or "SZ", stranding process. The buffer tubes shall meet TIA/EIA-598A, "Color Coding of Fiber Optic Cables". The fiber cable shall include loose tubes with 12 fibers in each tube. The cable tensile strength shall be provided by a high tensile strength aramid yarn and/or fiber glass. All dielectric cables, without armoring, shall be sheathed with medium density polyethylene. The minimum nominal jacket thickness shall be 0.055 inch. Jacketing material shall be applied directly over the tensile strength members and flooding compound. The jacket or sheath shall be marked with the manufacturer's name and the words "Optical Cable," the year of manufacture, and sequential feet marks. The markings shall be repeated every 2 feet. The actual length of the cable shall be within the range plus 1 % of the length marked. The marking shall be in a contrasting color to the cable jacket. Additionally, the jacket marking shall have a durable weatherproof label which shows the actual attenuation of each fiber expressed in dB/mile. The cable shall be fabricated to withstand a maximized pulling tension of 600 pounds during installation (short term) and 135 pounds upon installation (long term). The shipping, storing, installing, and operating temperature range of the cable shall be -40 °F to +158 °F. The manufacturer shall test at the 100% level all fiber optic cable for the following tests: a) Each fiber proof tested at a minimum load of 350 Mpa. b) Each fiber tested for attenuation and the reading shall be part of cable labeling. The cable shall meet the appropriate standard Fiber Optic Test Procedure for the following measurements: a) Fluid Penetration b) Compound Drip c) Compressive Loading Resistance d) Cyclic Flexing e) Cyclic Impact f) Tensile Loading and Bending The cable ends shall be available for testing. The cable ends must be sealed to prevent moisture impregnation. Fiber Optic Jumpers/Patch Cords: All fibers entering the traffic signal controller cabinet shall be terminated in the fiber optic termination unit within the traffic controller cabinet. Length of patch cord shall vary according to distribution unit to traffic signal controller, fiber optic modem, or video modem location within controller cabinet and shall provide for 2 feet of total slack. A sufficient number of patch cords shall be installed to provide a fully operational communications system. Controller cabinet patch cords shall consist of factory -assembled patch cords, each containing two fibers. Each such fiber shall have a connector with ceramic ferrule on each end. Each patch cord - shall have a dielectric strength member and a durable outer jacket designed to withstand handling. Fiber Optic Termination Unit: The unit shall be a rack mount, drawer type enclosure that is dust and moisture repellent. The unit shall provide easy front access with removable rear tray for easy rear access and shall have a maximum dimension of 3.5 inches H by 18.5 inches W by 11.25 inches D. The size of the unit shall be adequate for the number of fibers, proper winding area, and splices. The unit shall provide for cable entry from the side and be capable of accommodating up to 48 connections. Connectors: Only connectors of ceramic ferrule and physical contact end finish shall be used to terminate fibers to equipment. ST connectors shall be used for multi -mode fiber. SC connectors shall be used for single mode fiber. Maximum attenuation per connector shall be 0.75 dB. Page 315 of 730 SP-23XXXX, Page 25 of 34 Splices: Fusion splices shall be used for all splices. The fiber cable shall be installed in continuous runs as designated on the plans. Splices shall be allowed only in the splice enclosures and controller cabinets as located on the plans. Maximum attenuation per splice shall be 0.3 dB. Fan out Kits: Fan out kits shall be provided for separation and protection of individual fibers with buffer tubing and jacketing materials suitable for termination of the fiber and fiber optic connector as specified. Splice Enclosure: Continuous fiber cable runs and/or traffic signal controller branch circuit points shall be spliced in an outside plant splice enclosure located in handholes as shown on plans. Green buffer tube of "trunkline" fiber cable shall be spliced with "branch -line" fiber cable leading to traffic signal cabinet. The remaining "trunkline" fiber cable buffer tubes shall remain in -tact and be "expressed" through the splice enclosure. Enclosure shall accept a minimum of six cables and provide enough trays to splice all fibers and provide means of "expressing" in -tact fiber cable buffer tubes. All fiber cables shall enter the enclosure at one end. Enclosure shall be watertight and re - enterable using gel -compressed cable connections and a re -enterable gasket. Fiber splice loss shall not exceed the limits of TIA/EIA 568. Tube Color: The green tube shall be extended to the traffic signal cabinet and shall be used for traffic communications and video monitoring purposes. Interconnection: All controllers and traffic monitoring cameras shall be interconnected and connected to Waterloo Traffic Operations Center by fiber optic cable and/or radio. 18. Mounting Hardware Mounting heights for pedestrian heads should meet the minimum mounting height requirements. Pedestrian heads of the same type and size mounted on the same pole should be approximately the same height measured from the bottom of the pedestrian signal head housing to the closest sidewalk elevation. Different size pedestrian signal heads on the same pole should be mounted with their middle point having approximately the same height. All pedestrian and vehicular signals heads shall be provided with adjustable cable brackets for mounting, as well as all other hardware necessary to completely mount the signals. All signal heads shall connect to poles and mast arms using adjustable cable tie supported brackets. Brackets shall not be painted unless otherwise shown on the plans. Plumbizers are not acceptable. All openings not used shall be plugged with an octagonal metal signal closure cap. No plastic devices of any type will be allowed. Top and bottom brackets shall be required for all pole -mounted signal heads unless otherwise shown in the plans. All mounting brackets shall be stainless steel, not painted. Control cabinet mounting shall be on its own concrete base unless otherwise noted on plans. 19. Accessible Pedestrian Signals Push Buttons: Pedestrian pushbutton detectors shall be ADA-compliant and shall have a pressure or piezo-electric activated solid-state contact without levers, handles, or toggle switches. The contacts shall be entirely insulated from the case and operating button with terminals for making connections. Pedestrian detection shall have audio capability with differing frequencies corresponding to each pedestrian signal indication and audio tactile push buttons. The push button should activate the audible signal only for the crosswalk where the push button is activated. The entire assembly shall be weatherproof, watertight, and freeze -proof and shall be secure against electrical shock and be of such construction as to withstand continuous hard usage. The contact shall be normally open and no current flowing except at the moment of actuation. The push button shall have an LED light and shall flash each time the button is pushed. The push button shall emit an audible sound when the button is pushed and emit an audible sound of different frequency when the button is released. Accessible Pedestrian Signals and Detectors shall be provided at all pedestrian crosswalk locations Page 316 of 730 SP-23XXXX, Page 26 of 34 and shall meet the requirements of the latest version of the MUTCD. Each pedestrian pushbutton shall be provided with the following features: • A Pushbutton locator tone • A Tactile arrow • A Speech walk message for the WALKING PERSON indication indicating the direction and/or name of the street to be crossed • A Speech pushbutton information message APS shall be provided with the following features: o Both audible and vibro-tactile walk indications o Vibro-tactile walk indications shall be provided by a tactile arrow on the pushbutton that vibrates during the walk interval o An audible walk indication during the walk interval only. The audible walk indication shall be audible from the beginning of the associated crosswalk. The audio volume and direction shall be programmed to be heard as close to the crosswalk it is controlling as possible to avoid confusion with the other nearby crossing. It shall be placed as close to the curb of the corresponding crosswalk as possible. o Automatic volume adjustment in response to ambient traffic sound level shall be provided. All audible walk indications for this project shall be a speech walk message Speech walk messages shall be patterned after the following model: "Franklin. Walk sign is on to cross Franklin Street." Audible detection beacon audio intensity shall be auto adjusted based on ambient noise. Extended pushbutton features are not required for this project Contractor shall submit shop drawings for all accessible pedestrian signals and detector equipment for approval. Additional wiring and equipment required for a complete accessible pedestrian signal and detector installation is not indicated in the plans but shall be included in the Traffic Signalization bid item. 20. Signal Service Meter Bypass Socket Service panel cabinets shall be furnished when indicated on the project plans and be installed onto the traffic signal controller cabinet by the Contractor. Meter socket shall be UL and ANSI approved and a stamp showing approvals must be visible on inside of the socket. Meter sockets shall be constructed of steel and finished with light gray coating. The coating shall be electrostatically applied. The meter socket shall be rated for two 100 amp or 200 amp terminals and have a fifth terminal as a neutral. The meter socket shall also operate with a bypass device so that the traffic signal shall not power down during installation or removal of the utility meter. The utility company will supply and install the meter once the Contractor notifies them of the traffic signal startup. All units shall be any one of the following brands Anchor Electric U42552-HO, Landis and GYR, HQ- 5U-40405-015, Millbank NU9318-XL, or Durham T-H5213-U (HCP). Power Disconnect The cabinet shall come with a properly rated power disconnect. It shall disconnect the power from the utility source to the cabinet so that there are no "hot" circuits or terminals inside the cabinet when servicing it. 21. Emergency Vehicle Pre-Emption (EVP) System Where an existing traffic signal system is replaced, Contractor to remove existing EVP system and reinstall on new signal system. Contractor shall supply new wire and mounting brackets for EVP equipment. EVP system shall be fully compatible with City's existing OPTICOM system and shall conform to the Page 317 of 730 SP-23XXXX, Page 27 of 34 plans using Model 764 detectors. EVP Detector and Light Installation: The detectors, indicator lights, wiring and connections shall be installed in accordance with the manufacturer's instructions. In the event at installation a noticeable obstruction is present in line with the detector, the Contractor shall advise the Engineer before installation. The detector and indicator light shall be attached to the traffic signal mast arm to the satisfaction of the Engineer. All hardware shall be tightened securely. The detector and indicator light shall be installed and mounted in such a way so as to ensure the watertight integrity of the complete assembly. The detector shall be installed with the drain hole at the bottom. There shall be no detector cable splices from the EVP detector on the traffic signal mast arm to the traffic signal cabinet. The detector cable shall be marked in the traffic signal cabinet as to which street and direction it is associated. All EVP detectors and EVP indicator lights shall be operational when each traffic control signal system is initially turned on. The Contractor shall furnish and install 3/c No. 20 AWG EVP detector cables and 3/c No. 14 AWG cables for the confirmation lights, where indicated in the plans. Emergency vehicle pre-emption cables (3/c No. 20 AWG) shall be installed continuous without splices or terminals from the EVP detector to the traffic signal cabinet. 22. Traffic Monitoring System Outdoor monitoring cameras shall be installed with remote control and monitoring capability activated from Waterloo Traffic Operations Center at 625 Glenwood Street Waterloo, Iowa. Unless stated otherwise in the plans, monitoring system at each intersection shall consist of network cameras directed aimed towards approaches, and a "look -down" network camera directed down towards the intersection. 23. Traffic Video Detection System (VDS) The VDS, shall be a complete and working system. The system shall have the capability to be remotely monitored and programmed through fiber optic network and shall come with all the software and hardware necessary to do so and be readily monitored and programmed remotely once installed. The VDS shall be complete with all the required components such as cables, in -cabinet devices, cameras, mounting hardware, etc. VDS shall be capable of detecting vehicles on all approaches. The VDS shall meet the following minimum requirements: The VDS shall be capable of stop bar detection and at the same time detection at min of 500 feet upstream of the stop bar. Each detection area in each lane must be programmed as an independent detection area with an independent output. Camera assembly shall be mounted according to the manufacturer's recommendations and shall include mounting hardware to directly install on the arm of mast -arm pole, on a riser, or on luminaire extension, or on its own cantilever arm as needed. While the plans may show a typical camera position and mounting height, it shall be the Contractor's responsibility to supply and install the required hardware matching the supplied VDS to fulfil the Specifications detection requirements. Shall be IP compatible (IP addressable and network compatible). NEMA compatible output to NEMA TS2 Type 1 controller with signal output for detection as NEMA loop detectors. Minimum roadway surface coverage within 15 degree cone of camera vision from camera lens axis measured from the camera mounting. Page 318 of 730 SP-23)000K, Page 28 of 34 Software and hardware to provide for defining stop bar detection area zones as small as 6 feet by 6 feet or smaller, and defining large detection zones, minimum of five zones per lane, and minimum of four lanes per camera. The system shall be capable of at least 64 independent detection zones with discrete channel assignments. Detector features shall include count detection, presence and passage detection, label displays, data gathering stations, and contrast loss detection. Image shall be able to be calibrated for accurate distances. Fail-safe feature with fixed time, max time, or min time selection. User friendly and easy programming with Windows® 10 interface. The camera assembly, including mountings, shall withstand 90 mph winds. Performing during night hours with no ambient lighting. Shall have heating or features to ascertain full operability in presence of snow and ice. Shall not fog. Shall provide all the software and hardware needed to program and run the video detection system from both the cabinet, and remotely from Waterloo Traffic Operations Center. Communication link shall be through a combination fiber optic and/or radio interconnection. The system shall have a minimum 2 year warranty. Housing shall be maintenance free. Shall not cause adverse electronic effect on the controller operations. Shall operate at a mounting height of 20 feet or less, and up to 35 feet or more. Self -diagnostics of power -up and reporting failures. The system shall be capable of recognizing vehicular travel/movement directions. Desirable feature is power over Ethernet (PoE) between cabinet and camera. Operating temperatures —30°F to 140°F Camera and camera assembly shall have features or shall be designed to reduce the need for manual cleaning of the camera or enclosure lens. 24. Radar Detection System Shall be Signal Control System's recommended type when used for adaptive control. 25. Wireless Communications Wireless technology shall be compatible with Waterloo's existing system. Signal controller and monitoring cameras shall be connected to WTOD Traffic Operations Center (TOC) by any combination of fiber optic and wireless communications. Controllers shall be connected to City's ATMS located at Public Works Building, 625 Glenwood Street Waterloo, Iowa 50703. Traffic monitoring cameras should be connected to City's Video Management System (Salient) located at TOC. For more information on locations and type of existing devices contact Tina Schellhorn, Associate Traffic Engineer, at (319) 291-4440. Warranty: One year on parts and labor from date of installation and operation, or manufacturer's warranty if manufacturer's warranty provides for a longer coverage. The Contractor shall be responsible for providing a fully functional wireless communication system connected to TOC. It shall be the Contractor's responsibility to assure the delivery of a working system, including the use of proper equipment, appropriate installation, to achieve acceptable communication. System shall include antennas, cables, jumpers, pole mounts, protectors, and all items necessary to make a complete working system, which shall be in accordance with the wireless and camera manufacturer's recommendations to provide a complete working system suitable for traffic Page 319 of 730 SP-23XXXX, Page 29 of 34 monitoring. 26. Inductive Detector Loops Loops in existing pavements shall be saw -cut. Loops in new pavement shall be prefabricated and buried/embedded. All loops shall be individually placed in pavement and terminated in handholes. Refer to the plans for loop connectivity. Each loop must be on its own independent detection channel regardless of what is stated in the plans. Loop Wire. The loop wire shall be 600-volt stranded copper, No. 14 AWG, Type THWN, with UL approval. The loop wire shall be protected by a flexible vinyl plastic tubing of 3/16 inch inner diameter, a minimum of 1/32 inch wall thickness, 1/4 inch outer diameter. The tubing shall also be highly abrasion resistant and have a smooth bore. New Pavement Loop Cable: Shall be prefabricated and designed to be overlaid with hot asphalt or embedded in Portland cement concrete. The loop cable and assembly shall be capable of direct placement under asphalt (HMA) or concrete (PCC) pavement without need for additional tubing. Each component of the prefabricated loop assembly, including the loop, the lead-in cable, and the splice enclosure, shall be designed to resist moisture penetration and to continue functioning under minor pavement cracking. The cable may be around 0.36 inch O.D. and shall be made with such material as to ensure long, trouble -free life. Splices are allowed only inside the handhole. All other connections shall be factory connected and sealed. The Contractor shall obtain Engineer's field verification of all loop locations prior to beginning of construction. If the prefabricated loop detector is destroyed before, during or after the paving operation, it shall be replaced with another prefabricated loop detector even if this entails the removing of several panels of concrete. Cost of replacement shall be the responsibility of the faulty party and no cost will be borne by the City. Existing Pavement: Inductive loops consisting of three turns (four turns for back loops) of wire shall be saw cut in the pavement, with the width of cut being 3/8 inch and with a depth of 2 1/2 inches to 2 3/4 inches deep. Sharp (120 degree or less) corners shall be provided with an additional diagonal saw cut as shown in the plans. All saw cuts shall be overlapped sufficiently so that a full 2 1/2 inch to 2 3/4 inch depth of cut results around the entire perimeter of the loop. For each additional turn of wire, 1/4 inch of depth shall be added to the saw cut. Generally, all front loops have three turns and all back loops have four turns of No. 14 AWG wire unless otherwise shown on plans or determined by Engineer during construction of the loop. For curbed streets, the saw cut shall be extended to the gutter line and a hole shall be drilled through the gutter line toward the handhole. No saw cut will be allowed into the curb face. For non -curbed streets, the saw cut shall extend to a hole drilled near the edge of the pavement as shown on the plans. A length of 3/4 inch diameter PVC conduit shall be inserted and sealed into the drilled hole from the outside edge of the pavement. Prior to placement of wire, the saw cut shall be clean and free of water and all foreign materials that may cause premature failure. Loop wire, encased in plastic vinyl tubing, shall be placed in the finished cut. Short pieces of backer rope of 3 to 4 inches shall be used, where necessary, to assure that the loop wire will remain at the bottom of the saw cut and not float up into the sealant. Lead-in wires outside of the loop shall be twisted approximately one turn per foot. All wire installation must be made without damage to the wire or its insulation. All damaged wire shall be replaced. Loop testing completed in accordance with Article 2525.03, B, 1, k of the Standard Specifications. During saw cut and prefabrication loop testing, the Contractor, and the Engineer shall be present during all testing procedures. Any loop that tests below the 100 mega ohms value shall be considered to be a faulty loop and shall be replaced. After obtaining satisfactory test results, the loop shall be sealed with Pro -Seal 6006 EX, Ruscoe Q Seal 290S, 3M Detector Loop Sealant 5000 or approved equivalent. If an approved equivalent is Page 320 of 730 SP-23XXXX, Page 30 of 34 used, it must be approved by the Engineer. The sealer shall be used strictly in accordance with the manufacturer's instructions. If sealant is placed below recommended manufacturer's temperature requirements, i.e., placement during late fall and winter, the loop shall not be accepted until the outside air temperature is at or above the manufacturer's temperature. The sealer shall be poured into the slot to half depth. When both the loop and lead-in slots are half filled, check for air bubbles or material pileup, and then proceed to fill the slots to roadway level. Excess sealant shall be removed by means of a squeegee. In all cases, there shall be neither a trough nor a mound formed. The sealer, when poured into a saw cut, should completely surround the wire, displace all air therein and completely fill the area of the slot, except for that portion filled with the wire hold down material. Allow sufficient time for the sealer to harden in accordance with manufacturer's instructions before allowing traffic to move over the area. The saw slot filler shall be a two component system, high viscosity liquid or approved equal formulated for use in sealing inductive wire loops and leads embedded in asphalt concrete and Portland cement concrete. The saw slot filler shall be useable on grades of 15% or less without excessive flow of material, unless otherwise approved by the Engineer. The Engineer shall approve the sealer. Approval of other sealants shall be based on Specifications and/or test data about their physical properties, performance properties and chemical resistance. The cured sealer shall be unaffected by oils, gasoline, grease, acids, and most alkalis. The mixing of components and the filling of the cut shall be in accordance with the directions of the manufacturer. After completion of the sealing, the loop shall be final tested, as described in paragraph above. Completed sealed loop must pass continuity and resistance test prior to being accepted. Loop Splicing: The electrical splice between the loop lead-in cable to the controller and the loop wire shall be soldered using dipped or resin core solder and provided with a watertight protective covering for the spliced wire, the shielding on the loop lead-ins and the end of the tubing containing the loop wires. No torch soldering will be allowed. Remove the insulation from each conductor of a pair of lead-in cable conductors for 1 inch and scrape both copper conductors with knife until bright. Remove the plastic tubing from the loop wires for 1 1/2 inches. Remove the insulation from the loop wires for 1 inch and scrape both copper conductors with knife until bright. Solder the loop wires together where needed for series connection and to the lead-in wires and cover with a wire nut twisted on tightly. Cover the exposed shielding, drain wire, and wire nut splices with a fast -drying brush -up type sealant and bonding compound manufactured for this purpose to protect surfaces against moisture, corrosion, and other contaminants. The compound shall withstand Iowa's extreme weather conditions. Any unused loop lead-in wire shall have the end of it also covered with the appropriate product designed and manufactured for this purpose. 27. Luminaires Unless otherwise shown or modified on the plans, the luminaires shall meet the requirements listed under this section. Luminaires shall meet the following requirements: • LED 120-277 Multi -Tap • Type III Light Distribution • Photocell Receptacle (Empty) • 100 to 130 Lumens Per Watt • 3000K to 3700K Light Temperature • Lights Shall Not Require Separate Power Supply or Driver • Minimum 50,000 Hours at 70% Lumen Maintenance. • Luminaire shall be finished to match color and style of pole. Supplier shall provide a catalog cut sheet of luminaire for review by the Engineer. Luminaires shall be installed for operation on 240-volt AC, single phase, 60 Hz. Page 321 of 730 SP-23XXXX, Page 31 of 34 Each luminaire shall be complete with EEI-NEMA Standard through terminal polarized, twist- lock type photoelectric control receptacle with shorting caps on all luminaires. Photoelectric control for the intersection shall be installed in the controller cabinet with vandal protection provisions. Individual luminaires shall be provided with molded in -line fuse connector within the mast arm pole base and be sized to fit the conductors. Fuses shall be 10 ampere cartridge type. The neutral conductor shall not be fused. Street light connectors shall be used for all luminaire cable connections. Split bolts shall not be used. The photoelectric control turning "ON" and "OFF" roadway luminaires shall be in accordance with the following: • The photoelectric controls shall be of a solid-state crystal sensing type with an inverted turn - on and turn-off design and shall meet the design and quality requirements specified in the current acceptable standards to ANSI C136.10. The device shall have surge protection conforming to the requirements in the current acceptable surge protection ANSI standards. • The voltage rating of the control device shall be multi -voltage operating properly over the input voltage range of 105 to 285 volts, 50-60 Hz, alternating current with no change in the turn -on and turn-off foot-candle values, and a maximum total drift of not more than 1 percent over ten years. • The control device shall have a minimum 30 second time delay to eliminate false operation due to lightning or stray passing lights, shall provide fail-safe operation (the light supply shall remain "ON" if the control circuit fails), and shall be equipped with an arrester for built-in transient surge protection. • The "TURN ON" level of the control device shall be 3.0 foot-candles at the appropriate voltage; the "TURN OFF" level of the control device 60% of the turn -on value. • An "ON -OFF" switch shall be provided inside each controller cabinet that controls power to all lighting circuits at that intersection. 28. Reflectorized Street Name Signs Length and Width: Sign length and width are determined based on the street name, letter size and type. Unless otherwise stated in the plans street name signs mounted overhead shall use 12 inch upper case and 9 inch lower case lettering. The substrate shall be aluminum, 6061-T6, 0.10 inch minimum thickness or of material specified on the plans. The sign length shall be in 6 inch increments. Un-mounted faces shall be shipped 1/4 inch wider and with 1/4 inch longer than the required width and length. The face shall be registered in the lower right corner with right and bottom border correct (3/4 inch) and the extra 1/4 inch at the top and left edge. Corners of the mounted nameplate shall be rounded (radius of corner must correspond to border radius) or as specified in the plans. Reflective Sheeting: The sign face shall be made from Type III or Type IV prismatic type retro- reflective sheeting. Processing: If screen processing, transparent screen process color shall be coated with a clear finish. Screen processed opaque black color need not be clear coated. All screen processing and clear coating shall be in accordance with the recommendations of the sheeting manufacturer. Sign faces may be produced by direct application of cutout copy onto mechanically applied background in accordance with sheeting manufacturers' recommendations. Printed signs shall follow manufacturer's recommendations. Application: For mounted signs, reflective sheeting shall be applied to sign blades that have been properly prepared. The sign faces shall be applied using the heat -vacuum process or squeeze roller application in accordance with the recommendations of the sheeting manufacturer. Letter Design: Standard abbreviations for street, avenue, boulevard, etc., shall be used following the street name or number. Legend shall optically be spaced and centered, both horizontally and vertically. The charts for standard alphabets (capital or upper case) for highway signs for letter Page 322 of 730 SP-23)000K, Page 32 of 34 design and spacing shall be used. Border: The border shall be 3/4 inch wide with 2 1/4 inch radius corners set on a square corner. The dimension between the inside edges of the border vertically and horizontally shall be 16 1/2 inches wide by 1 1/2 inches shorter than the chosen length of the sign blade. Shop Drawings: Submit a sign layout shop drawing for each different mast arm -mounted street name sign for review and acceptance prior to sign fabrication. 29. Salvaged Materials All existing signal materials and equipment not listed in the Standard Specifications, and which are not being incorporated into the final project shall be salvaged by the Contractor and stockpiled on the project site for pick up by WTOD personnel. Such items will remain the property of the City. Contractor may be allowed to deliver the salvaged equipment and materials to the City, but prior authorization and coordination is required. Existing traffic signal equipment and materials to be salvaged, as specified on plans. Items to be properly disposed of by Contractor are as specified on the plans. C. TRAFFIC CONTROL It shall be the Contractor's full responsibility to set up and maintain traffic control in compliance with the contract documents. D. METHOD OF MEASUREMENT AND BASIS OF PAYMENT The Traffic Signalization work includes all traffic signal system components, interconnection system, luminaire pole extensions and luminaires which are mounted on the traffic signal poles, as detailed in the plans and described in this Specifications, to provide a fully operational system. Unless listed as a separate bid item, no other payment will be made for work covered by the Specifications, but all work will be considered to be included in the lump sum price for Traffic Signalization. Contractor shall provide a breakdown list price for all items on Lump Sum traffic Signalization bid items immediately after a contract is signed or within a period specified in the plans. Compensation to the Contractor for all work covered by this Specifications shall be made at the Contract Lump Sum price for the signal system installation, complete, in place, and operating. No measurement or payment of individual traffic signal items will be made except for purposes of progress payments. The Contract Lump Sum payment shall be full compensation for all items of work and no separate payment for any individual items will be made. Page 323 of 730 SP-23XXXX, Page 33 of 34 E. ESTIMATED QUANTITIES FOR LUMP SUM TRAFFIC SIGNALIZATION BID ITEM The successful bidder shall complete and submit this form as specified in the contract documents. Item No. Item Description Units Estimated Quantity Unit Price Total 1 TRAFFIC SIGNAL CONTROLLER, FURNISH AND INSTALL EA 8 2 TRAFFIC SIGNAL CONTROLLER, REMOVE AND SALVAGE EA 8 3 TRAFFIC SIGNAL CONTROLLER CABINET, COMPLETE, FURNISH AND INSTALL (NOT INCLUDING NEW, IN -CABINET FIBER OPTIC NETWORK EQUIPMENT: 12- POSITION TERMINATION PANEL, LAYER 2 SWITCH, ETC.) EA 2 4 TRAFFIC SIGNAL CONTROLLER CABINET, REMOVE AND SALVAGE EA 2 5 EXTERIOR FIBER OPTIC CABINET ENCLOSURE, COMPLETE WITH PATCH PANEL FURNISH AND INSTALL EA 3 6 FIBER TERMINATION PANEL, 12- POSITION, FURNISH AND INSTALL, COMPLETE WITH TERMINATIONS EA 5 7 ETHERNET SWITCH, HARSH ENVIRONMENT, LAYER 2, MANAGED, FURNISH AND INSTALL EA 10 8 FIBER OPTIC CABLE PATCH PANEL EA 8 9 MODIFY EXISTING VEHICLE DETECTION SYSTEM EA 4 10 STOP BAR DETECTION, RADAR EA 6 11 TRAFFIC SIGNAL MONITORING SYSTEM, 4-CAMERA, COMPLETE, FURNISH AND INSTALL EA 3 12 ADAPTIVE SYSTEM LICENSING EA 10 13 ADAPTIVE SYSTEM INSTALLATION AND CONFIGURATION EA 10 Page 324 of 730 SP-23XXXX, Page 34 of 34 14 REWIRE EXISTING TRAFFIC SIGNAL AND INSTALL NEW POWER SERVICE EA 1 15 HANDHOLE, TYPE III, FURNISH AND INSTALL EA 19 Item No. Item Description Units Estimated Quantity Unit Price Total 16 WIRELESS COMMUNICATION SYSTEM, THREE INTERSECTIONS EA 1 17 CONDUIT, 2-INCH DIA., HDPE, FURNISH AND INSTALL LF 14,340 18 FIBER OPTIC CABLE, 72-CT, SINGLE -MODE, FURNISH AND INSTALL LF 18,200 19 CONDUIT, 2-INCH DIA. RIGID STEEL, FURNISH AND INSTALL LF 60 20 STEEL MESSENGER WIRE, FURNISH AND INSTALL LF 130 21 REMOVALS, MISCELLANEOUS LS 1 22 SURFACE RESTORATION LS 1 Page 325 of 730 TOTAL LETTING DATE August 19, 2025 0 I Lf) CO ti LC) CO I 0 vJ U SEE A.2 FOR LOCATION MAP WA DOT PLANNING, PROGRAMMING, AND MODAL DIVISION PLANS OF PROPOSED IMPROVEMENT ON THE URBAN ROAD SYSTEM CITY OF WATERLOO Broadway Street CMAQ Traffic Signals, Fiber Optic Installation Broadway Street US 63 north 4.2 miles to US 218 SCALES: As Noted Refer to the Proposal Form for list of applicable specifications. Value Engineering Saves. Refer to Article 1105.14 of the Specifications. Project corridor roadway(s) will be open to through traffic during construction. Local Traffic to adjacent properties will be maintained as provided in Article 1107.09, of the Iowa DOT Standard Specifications, Series 2023. Traffic Control devices, procedures, and layouts installed within the limits of this project shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" as adopted by the Department per 761 of the Iowa Administrative Code (IAC) Chapter 130. Maintain pedestrian access at all times in the existing sidewalk or via detour in accordance with TC-601. Contractor shall keep at least three corners of the intersection accessible to pedestrians at all times. Kip Siems, Iowa DOT District 2 Waterloo Office Maintenance Supervisor, must be informed by Contractor at least 48 hours before start of construction activities in DOT right-of-way. Phone Number: 319-233-3055 STANDARD ROAD PLANS 110541 The following Standard Road Plans apply to construction work on this project. Number Date Title MI-220 04-15-25 DETECTABLE WARNINGS AND PEDESTRIAN RAMPS TC-1 10-15-19 WORK NOT AFFECTING TRAFFIC (TWO-LANE OR MULTI -LANE) TC-402 04-18-23 WORK WITHIN 15FT OF TRAVELED WAY TC-418 04-18-23 LANE CLOSURE ON DIVIDED HIGHWAY TC-419 04-18-23 LANE CLOSURE ON UNDIVIDED HIGHWAY TC-601 10-15-19 PEDESTRIAN DETOUR TC-602 10-15-19 SIDEWALK DIVERSION immommon- iia•1••! fink 7■EJIEIlsIi1E allow anau.A■■■,r., ismo JIEJIEJEEJIEJI itNIMEMINEw IOWA= © i 1-800-292-8989 www.iowaonecall.com CITY OF ( t TERLOO Traffic Operations Stanley Consultants INC. 8501 am<riogin rno«, Suite Tan. Chicago. is 6001.2801 23 PROJECT IDENTIFICATION NUMBER 31885 PROJECT NUMBERS DOT PROJECT NUMBER: STP-A-8155(785)--86-07 CITY PROJECT NUMBER: T-303 CITY CONTRACT NUMBER: 303.785 INDEX OF SHEETS SHEET NO. DESCRIPTION A.O1 TITLE SHEET A.02 LOCATION MAP A.03 LEGEND AND UTILITY INFORMATION B.01-B.02 TYPICAL DETAILS C.01 GENERAL NOTES C.02 ESTIMATED PROJECT QUANTITIES & ESTIMATE REFERENCE INFORMATION C.03 ANTICIPATED TRAFFIC SIGNALIZATION QUANTITIES C.04 TABULATION OF QUANTITIES N.01-N.12 PLAN SHEETS - FIBER OPTIC NETWORK & CAMERA LOCATIONS U.O1 SCHEMATIC FIBER ROUTE DETAIL U.02 TYPICAL SPLICING AND TERMINATION DETAILS 0411 IpIFI1h,j,U ,A�a PaFE55rpry4`,344 1.4? FC a sTYLERH. x__ CHAU EMm 23903 y�y� ��ltl/iIJ(UiHii4A1nr�1� �a Pages or sheets covered by this I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the laws of the State of Iowa. 05/20/2025 Signa re Date Tyler H. Grau Printed or Typed Name My license renewal date is December 31, 2026 seal: All Sheets FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk COUNTY PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER A. 1 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 326 of 730 17 GfN FOUR SEASONS ACORN LN A CROSSWAY iiii.iii:■■ IMI■■■■■W■L INNIME■P aMiiiMIMMEr simmENNEulir IMMENNEMIT- Goo LAB OAK PARK BLVD HARRO (EASTBOUND EP• NG WEMBLEY RD ¢ PL 0ON STBOUND) DESOTO FIELD ST - BROADWAY COACH END PROJECT LIMITS STRATFORD AIRLINE H GREENB4, NYRION DR CHERRY HILLS OR GOLDEN VALLEY OR 3 i WOODMAYR DR 6 OAKWOOD DR WAKONDA DR ANSBOROUGH AV LUCAS 5T NORTHE0 VIRGINIA 22 !p LOCATION MAP NOT TO SCALE MIDLAND ST RCHILD ST a JOSEPHINE ST WALKER ST THORSON oa H W PARKER RIEHL 5 EDISO 5T AIRLINE H MICHAEL DOT#307 174Y DOT#307 173S DOT#307 856H EDISON ST LEGEND RIEHL S CONGER S • PROJECT INTERSECTION BRINA CIRO E AIRUNE HW ST CROIX DR RALSTON HEATH ST LL LAKE OLD DR LL KEYS DONALD ST W DA E ST DOT#307 171D BRATNOBER HAL OLIN BEGIN PROJECT LIMITS FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO I Black Hawk COUNTY PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER A.2 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 327 of 730 WHERE PUBLIC UTILITY FIXTURES ARE SHOWN AS EXISTING ON THE PLANS OR ENCOUNTERED WITHIN THE CONSTRUCTION AREA, IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO NOTIFY THE OWNERS OF THOSE UTILITIES PRIOR TO BEGINNING OF ANY CONSTRUCTION. THE CONTRACTOR SHALL AFFORD ACCESS TO THESE FACILITIES FOR NECESSARY MODIFICATION OF SERVICES. UNDERGROUND FACILITIES, STRUCTURES AND UTILITIES HAVE BEEN PLOTTED FROM AVAILABLE SURVEYS AND RECORDS, AND THEREFORE THEIR LOCATIONS MUST BE CONSIDERED APPROXIMATE ONLY. THE CONTRACTOR IS REQUIRED TO UTILIZE THE UTILITY ONE -CALL SERVICE AT (800)292-8989 AT LEAST 48 HOURS PRIOR TO EXCAVATING ANYWHERE ON THE PROJECT. CITY OF WATERLOO CITY FORESTER (319)291-4370 FIRE (319)291-4460, EMERGENCY 911 POLICE (319)291-4460, EMERGENCY 911 PUBLIC WORKS (319)291-4267 MET TRANSIT (319)234-5713 CITY OF WATERLOO UTILITIES SANITARY & STORM SEWER (319)286-5826 WATER (319)232-6280 IOWA ONE CALL 811 TRAFFIC OPERATIONS (319)291-4440 WATERLOO FIBER (319)291-0175 OTHER UTILITIES AT&T (319)250-4085 AUREON (515)830-0445 CEDAR FALLS UTILITIES (319)268-5224 CENTURY LINK (319)226-3294 JOINT COMMUNICATIONS NETWORK (319)286-5491 CITY OF WATERLOO LEISURE SERVICES (319)291-4370 MEDIACOM (855)633-4226, EXT.354 MIDAMERICAN ENERGY (GAS) (319)291-4728 MIDAMERICAN ENERGY (ELECTRIC) (319)291-4725 UNITE PRIVATE NETWORKS (515)326-4237 WINDSTREAM COMMUNICATIONS (319)790-1464 NOTES: 1. CONTRACTOR IS RESPONSIBLE TO MAINTAIN CLEARANCES FROM ALL UTILITY FACILITIES AS FOLLOWS, UNLESS OTHERWISE LARGER CLEARANCES ARE REQUIRED BY CODES AND REGULATIONS: • • • ALL CONDUIT MUST BE AT A MINIMUM OF 1' ABOVE OR BELOW ANY UTILITY DUCT FACILITY, CONDUIT, OR BURIED CABLE. WHEN RUNNING PARALLEL WITH UTILITY FACILITIES, THE CONTRACTOR SHOULD MAINTAIN 1' MINIMUM HORIZONTAL SEPARATION. ALL HANDHOLES MUST MAINTAIN A 1' MINIMUM SEPARATION FROM ANY UTILITY HANDHOLE, DUCT FACILITY, CONDUIT, OR BURIED CABLE. 2. THE CONTRACTOR MUST ALSO PROTECT ANY UTILITY DUCT DURING ANY REMOVAL ACTIVITIES NEAR THEIR FACILITIES. THESE DESIGN DRAWINGS INCORPORATE UNDERGROUND UTILITY INFORMATION BASED UPON SUBSURFACE UTILITY ENGINEERING PRACTICES AND STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA (Cl/ASCE38- 02). UTILITY QUALITY LEVEL A: PRECISE HORIZONTAL AND VERTICAL LOCATION OF UTILITIES OBTAINED BY THE ACTUAL EXPOSURE (OR VERIFICATION OF PREVIOUSLY EXPOSED AND SURVEYED UTILITIES) AND SUBSEQUENT MEASUREMENT OF SUBSURFACE UTILITIES, USUALLY AT A SPECIFIC POINT. MINIMALLY INTRUSIVE EXCAVATION EQUIPMENT IS TYPICALLY USED TO MINIMIZE THE POTENTIAL FOR UTILITY DAMAGE. A PRECISE HORIZONTAL AND VERTICAL LOCATION, AS WELL AS OTHER UTILITY ATTRIBUTES, IS SHOWN ON PLAN DOCUMENTS. ACCURACY IS TYPICALLY SET TO 15-MM VERTICAL AND TO APPLICABLE HORIZONTAL SURVEY AND MAPPING ACCURACY AS DEFINED OR EXPECTED BY THE PROJECT OWNER. UTILITY QUALITY LEVEL B: INFORMATION OBTAINED THROUGH THE APPLICATION OF APPROPRIATE SURFACE GEOPHYSICAL METHODS TO DETERMINE THE EXISTENCE AND APPROXIMATE HORIZONTAL POSITION OF SUBSURFACE UTILITIES. QUALITY LEVEL B DATA SHOULD BE REPRODUCIBLE BY SURFACE GEOPHYSICS AT ANY POINT OF THEIR DEPICTION. THIS INFORMATION IS SURVEYED TO APPLICABLE TOLERANCES DEFINED BY THE PROJECT AND REDUCED ONTO PLAN DOCUMENTS. UTILITY QUALITY LEVEL C: INFORMATION OBTAINED BY SURVEYING AND PLOTTING VISIBLE ABOVE -GROUND UTILITY FEATURES AND BY USING PROFESSIONAL JUDGMENT IN CORRELATING THIS INFORMATION TO QUALITY LEVEL D INFORMATION. UTILITY QUALITY LEVEL D: INFORMATION DERIVED FROM EXISTING RECORDS OR ORAL RECOLLECTIONS. TABLE OF QUALITY OF UTILITY INVESTIGATION IN ACCORDANCE WITH Cl/ASCE 38-02 UTILITY OWNER QUALITY LEVEL TELEPHONE DUCTS (UNDERGROUND) CENTURYLINK D ELECTRIC POLES MIDAMERICAN ENERGY ON AERIAL PHOTOS UNDERGROUND POWER MIDAMERICAN ENERGY D FIBER OPTIC AUREON, CENTURYLINK, UNITE PRIVATE NETWORKS, WINDSTREAM COMMUNICATIONS D SANITARY SEWER CITY OF WATERLOO D STORM SEWER CITY OF WATERLOO D WATER MAIN CITY OF WATERLOO D GAS MAIN MIDAMERICAN ENERGY D TRAFFIC SIGNAL FIXTURES CITY OF WATERLOO D TRAFFIC SIGNAL CONDUITS CITY OF WATERLOO D CABLE TV CENTURYLINK, MEDIACOM D LEGEND ST S — — SAN. — — c — - FO — Existing Underground Storm Sewer — w — — — — — — — — — — — Existing Underground Water Line Existing Underground Sanitary Sewer Existing Underground Gas Line Existing Underground Fiberoptic RIGHT-OF-WAY LEGEND A Proposed Right -of -Way Symbol Proposed Right -of -Way Line A Existing Right of Way A Existing and Proposed Right -of -Way Easement and Existing Right -of -Way `) Easement (Temporary) Symbol Easement (Temporary) Line ® Easement C/A Access Control LH ( Property Line Symbol Property Line FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk couNTv PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER A.3 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 328 of 730 Anchor Bolts 02 Cabinet Width +6" I. 3O I. 133HS 1606'0608 3HfO1d Conduit 0 Ground Rod Clamp Cabinet Riser 1" Ground Wire Duct s NM vicwig 1111 „ Cabinet Depth +6" Ground Rod 4" Apron ® Expansion Material 0 Shape top 11 inches with forms. 0 Bolt spacing and conduit locations as specified by the manufacturer. CProvide apron on three sides of cabinet if cabinet has front and back doors. REVISION 1 i 2022 Edition SUDAS 8010.101 SHEET 1 of 1 SUDAS Standard Specifications CABINET FOOTING DETAILS FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk COUNTY PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER B. 1 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 329 of 730 m 0 c 2J m 10 10 io IW Z 3O Z 133HS Stainless Steel Bolt One Piece Lid (Type II or III) Stainless Steel Bolt Two Piece Lid (Type IV) Cable Hooks (4) Required Extend granular base 8" beyond walls of handhole. Pull Slot Skid Resistant Surface Pull Slot Skid Resistant Surface HANDHOLE DIMENSIONS TABLE (NOMINAL) TYPE © OW OD II 30" 17" 24" III 36" 24" 30" IV 48" 30" 36" Conduit Entry Through Side of Handhole PRECAST CONCRETE COMPOSITE HANDHOLE 0 aJ 0 0 U 4" min. Trench 10 Potential conduit entry through bottom of handhole. ©2 For conduit behind curb, place 24 to 48 inches below top of curb. For conduit under roadway, place 30 to 60 inches below the gutterline. Conduit for fiber optic cable shall be installed typically 48 inches below finished grade, but not less than 42 inches. Conduit Compact Backfill Material \/ Ensure backfill material is free of cinders, concrete, or other rubble. i CONDUIT IN TRENCH \ > SUDAS REVISION 2 04-19-22 FIGURE 8010,103 STANDARD ROAD PLAN LI.103 SHEET 2 of 2 NFWJSIrQNSIONS: Added option for conduit to enter through the bottom of handhole. SUDAS DIRECTOR DESIGN METHODS ENGINEER CONDUIT AND PRECAST HANDHOLES FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk CouNTr PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER B.2 SYSTEMTIME SYSTEMDATE USERNAME DGNSPEC Page 330 of 730 GENERAL NOTES 1. ALL QUANTITIES SHOWN IN THE PLANS AND SPECIFICATIONS ARE FOR INFORMATIONAL AND ESTIMATING PURPOSES ONLY. THE CONTRACTOR'S BID SHALL INCLUDE ALL LABOR, EQUIPMENT, AND MATERIAL NECESSARY TO PROVIDE A COMPLETE AND FUNCTIONAL TRAFFIC ADAPTIVE INSTALLATION IN CONFORMANCE WITH THE PLANS AND SPECIFICATIONS. 2. MATERIALS AND CONSTRUCTION SHALL CONFORM TO THE REQUIREMENTS OF ALL APPLICABLE SECTIONS OF THE IOWA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR HIGHWAY AND BRIDGE CONSTRUCTION, SERIES 2023, PLUS THE GENERAL SUPPLEMENTAL SPECIFICATIONS, STANDARD AND SPECIAL DETAILS, AND SPECIAL PROVISIONS. 3. THE PLAN LOCATIONS OF UNDERGROUND UTILITIES, WHEN SHOWN, ARE APPROXIMATE ONLY. IN ADDITION, A PORTION OF UTILITY INFORMATION MAY NOT HAVE BEEN PROVIDED BY THE UTILITY. ALL UTILITIES SHALL BE LOCATED AND MARKED PRIOR TO CONSTRUCTION. THE CONTRACTOR SHALL BE RESPONSIBLE FOR CONTACTING UTILITIES AND LOCATOR SERVICES, AND SCHEDULING THE LOCATION OF UNDERGROUND UTILITIES. THE CONTRACTOR SHALL ALSO CONTACT ANY AND ALL UTILITIES AND LOCAL GOVERNMENT AGENCIES NOT PARTICIPATING IN LOCATION SERVICES. THE CONTRACTOR MAY PLACE THE CONDUITS THROUGH ALTERNATE ROUTES AT CONTRACTOR'S OWN EXPENSE AND NO EXTRA PAYMENTS WILL BE MADE TO THE CONTRACTOR FOR ALTERNATE ROUTING DETERMINED BY THE CONTRACTOR. 4. PROPOSED CONDUIT AND HANDHOLE LOCATIONS ARE APPROXIMATE AND MAY BE MODIFIED TO AVOID CONFLICTS WITH UNDERGROUND UTILITIES OR OTHER OBSTRUCTIONS WITH APPROVAL FROM THE ENGINEER. 5. THE CONTRACTOR IS RESPONSIBLE FOR CONTACTING THE ENGINEER UPON DETERMINATION OF ANY UTILITY CONFLICT. 6. ABOVE GROUND RISERS SHALL BE RIGID STEEL CONDUIT. ALL OTHER CONDUIT SHALL BE HDPE. 7. ROADWAY GEOMETRICS REPRESENT AS -BUILT FEATURES. 8. ALL WORK SHALL INCLUDE RESTORATION OF ANY DISTURBED AREAS TO PRE -CONSTRUCTION CONDITIONS AS DIRECTED BY THE ENGINEER. 9. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO REPAIR ANY EXISTING CONDUIT, CONDUCTORS, OR OTHER FACILITIES DAMAGED DURING CONSTRUCTION. ALL EXISTING INFRASTRUCTURE DAMAGED BY THE CONTRACTOR SHALL BE REPLACED IN KIND BY THE CONTRACTOR, WITH NO ADDITIONAL COMPENSATION. 10. THE CONTRACTOR SHALL NOT DISTURB ANY EXISTING UTILITIES EXCEPT AS SPECIFICALLY DEFINED WITHIN THE SCOPE OF WORK FOR THIS CONTRACT. WHERE WORK AFFECTS OR IS AFFECTED BY THE EXISTING UTILITIES, THE WORK SHALL BE COORDINATED WITH THE UTILITY COMPANY AND/OR OWNER. THE CONTRACTOR IS RESPONSIBLE FOR COORDINATING WITH THE PROJECT ENGINEER. 11. UTILITY COMPANIES WHOSE FACILITIES ARE SHOWN ON THE PLANS OR KNOWN TO BE WITHIN THE CONSTRUCTION LIMITS SHALL BE NOTIFIED BY THE CONTRACTOR OF THE STARTING CONSTRUCTION DATE. 12. COIL FIBER CABLES IN HANDHOLES AND CABINETS AS NOTED IN THE PLANS. SEE TRAFFIC SIGNALIZATION SPECIAL PROVISIONS. 13. ANY AND ALL IMPROVEMENTS, SUCH AS ASPHALT OR CONCRETE PAVEMENTS, CURBS, GUTTERS, WALKS, DRAINAGE DITCHES, CULVERTS, DRAIN TILES, EMBANKMENTS, SHRUBS, TREES, GRASS, SOD, ETC., IF DAMAGED, SHALL BE RESTORED TO ORIGINAL OR BETTER CONDITION AT NO COST TO THE OWNER. 14. THE CONTRACTOR SHALL BORE UNDER ANY EXISTING ASPHALT OR CONCRETE PAVEMENT, STRUCTURE, ETC, TO INSTALL NEW CONDUIT. 15. THE MINIMUM BENDING RADIUS OF CONDUIT SHALL BE THE LARGER OF THE MANUFACTURE'S RECOMMENDATIONS OR NATIONAL ELECTRIC CODE (NEC) REQUIREMENTS. GENERAL NOTES (CONT.) 16. THE CONTRACTOR IS RESPONSIBLE FOR FINAL LOCATION OF ALL CONDUIT AND HANDHOLES TO BE WITHIN CITY OR IOWA DOT RIGHT-OF-WAY. 17. VERTICAL PLACEMENT OF CONDUIT. TYPICAL BURY DEPTH OF THE CONDUIT IS 48 INCHES. THE CONDUIT MAY BE PLACED AT A DEPTH GREATER THAN 48 INCHES WHERE CONSTRUCTION CONDITIONS DICTATE. NOT ADDITIONAL COMPENSATION WILL BE GIVEN FOR PLACEMENT OF THE CONDUIT AT DEPTH GREATER THAN TYPICAL. THE CONDUIT MUST NOT BE PLACED AT A DEPTH LESS THAN 42 INCHES. THE MINIMUM COVER UNDER A PUBLIC ROADWAY SHALL BE 48 INCHES OR SUCH GREATER DEPTH AS MAY BE REQUESTED TO CLEAR THE PAVEMENT STRUCTURE. 18. ANY OPEN BORE PITS OR EXCAVATION SITES WILL BE ENCLOSED WITH ORANGE CONSTRUCTION FENCING WHEN EITHER NO CONSTRUCTION WORKERS ARE PRESENT OR AT THE END OF EACH DAY. FENCING ENCLOSURES ARE INCIDENTAL TO THE CONDUIT INSTALLATION. 19. AS -BUILT FIELD LOCATES AND RECORD DRAWINGS: CONTRACTOR TO PROVIDE AS -BUILT FIELD LOCATES FOR BOTH HORIZONTAL ROUTES AND VERTICAL DEPTHS OF INSTALLED CONDUITS AT MAXIMUM 200-FOOT INTERVALS AND AT LOCATIONS WHERE ALIGNMENT AND/OR DEPTH CHANGES. MARKED LOCATIONS SHOULD BE ACCURATE TO WITHIN 12 INCHES HORIZONTALLY OF ACTUAL UNDERGROUND LOCATIONS. EQUIPMENT USED TO MAKE VERTICAL MEASUREMENTS MUST BE CAPABLE OF VERTICAL ACCURACY OF PLUS OR MINUS 4 INCHES AT A 42-INCH DEPTH WITH A PLUS OR MINUS 2-INCH ACCURACY PREFERRED. VERTICAL DEPTH MEASUREMENTS MUST BE RECORDED WHERE THE VERTICAL DEPTH OF THE CONDUIT CHANGES BY 12 INCHES FROM THE ADJACENT RECORDED MEASUREMENT, BUT NO LESS THAN EVERY 200 FEET. CONTRACTOR TO MARK LOCATIONS AND DEPTHS USING MARKING PAINT MADE FOR THIS PURPOSE. ON THE DAY THAT CONDUIT LOCATIONS AND DEPTHS ARE MARKED, CONTRACTOR IS TO NOTIFY CITY STAFF OF THEIR LOCATIONS SO THAT THEY CAN BE SURVEYED AND RECORDED USING A GPS DEVICE. CONTRACTOR TO PROVIDE RECORD DRAWINGS TO THE CITY COMPRISED OF A RED -LINE MARK-UP OF A CLEAN SET OF PROJECT PLANS INDICATING HORIZONTAL ROUTES OF INSTALLED CONDUITS AND CONDUIT DEPTHS (AS -BUILT PLANS) AND FIBER SPLICE AND TERMINATION SCHEMATIC DIAGRAMS PRIOR TO PROJECT CLOSE-OUT. SCHEMATIC DIAGRAMS SHALL INDICATE THE FIBER OPTIC STRANDS USED AND THE STRANDS OR NETWORK EQUIPMENT TO WHICH THEY ARE CONNECTED. THEY SHALL BE SIMILAR TO THOSE SHOWN ON SHEET U.02. AS -BUILT INFORMATION FOR CONTRACTOR -INSTALLED CONDUIT, WHICH WILL BE DEVELOPED BY CITY OR ITS CONSULTANT, MUST INCLUDE RECORDED CONDUIT DEPTHS AND SHOULD BE IN A COMMA -DELIMITED TEXT FILE FORMAT OR AN EXCEL WORKSHEET AND SHOULD CONTAIN THE FOLLOWING INFORMATION: LONGITUDE, LATITUDE, DEPTH, DESCRIPTION OR X COORDINATE, Y COORDINATE, DEPTH, DESCRIPTION 20. IT IS THE CONTRACTOR'S RESPONSIBILITY TO COORDINATE WITH THE CITY'S IT DIRECTOR, CHRIS YOUNGBLUT, (319) 291-4598, FOR INSTALLATION AND INTEGRATION OF ALL NETWORK EQUIPMENT AND FOR ASSISTANCE WITH EQUIPMENT CUT -OVER TO THE FIBER NETWORK AND TO MINIMIZE DISRUPTION OF IT FIBER OPERATIONS. 21. TYPE III HANDHOLES SHALL HAVE "TRAFFIC -FIBER" FOR THEIR COVER LOGO. 22. CONSTRUCTION SURVEY WILL BE PERFORMED BY THE CITY AND/OR ITS CONSULTANT. 23. WHERE EXISTING PEDESTRIAN FACILITIES ARE PRESENT, CONTRACTOR SHALL KEEP AT LEAST THREE CORNERS OF ANY INTERSECTION ACCESSIBLE TO PEDESTRIANS AT ALL TIMES FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk couNTY PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER C. 1 SYSTE MTIM E SYSTE M DATE USERNAME DGNSPEC Page 331 of 730 ESTIMATED PROJECT QUANTITIES ITEM NUMBER ITEM CODE ITEM DESCRIPTION UNIT QUANTITY 1 2525-0000100 TRAFFIC SIGNALIZATION LS 1 2 2528-8445110 TRAFFIC CONTROL LS 1 3 2533-4980005 MOBILIZATION LS 1 NOTE: THE PROJECT CONSISTS OF VARIOUS TREATMENTS AT INTERSECTIONS, RANGING FROM COMPLETE NEW CONTROLLER CABINET AND FIBER OPTIC NETWORK CONNECTION TO JUST REPLACING EXISTING CONTROLLERS, AS WELL AS INSTALLATION OF FIBER OPTIC CABLE AND CONDUIT BETWEEN CERTAIN INTERSECTIONS AND INSTALLATION OF LOOP DETECTORS AND TRAFFIC MONITORING CAMERA SYSTEMS AT SELECT INTERSECTIONS. THE CITY WILL PROVIDE INTERSECTION AND CAMERA IP ADDRESS TO BE PROGRAMMED INTO THE CONTROLLER BY THE CONTRACTOR. ESTIMATE REFERENCE INFORMATION NOTE: THE ESTIMATE REFERENCE INFORMATION IS INTENDED TO BE A REFERENCE FOR SPECIFICATION ITEMS OF PARTICULAR INTEREST OR IMPORTANCE. THE ESTIMATE REFERENCE DOES NOT INCLUDE ALL REQUIRED WORK, AND THE PROJECT SPECIAL PROVISIONS SUPERSEDE IT. BID ITEM NO. ITEM CODE DESCRIPTION 1 2525-0000100 TRAFFIC SIGNALIZATION A. SEE C SHEETS FOR TABULATIONS OF ANTICIPATED QUANTITIES OF MAJOR COMPONENTS INCLUDED IN THIS LUMP SUM BID ITEM AND THEIR LOCATIONS. B. REFER TO N SHEETS FOR LOCATIONS. C. PROGRESS PAYMENTS WILL BE MADE BASED ON THE AMOUNT OF WORK COMPLETED FOR EACH SUB -ITEM AND THE SCHEDULE OF UNIT COSTS TO BE SUBMITTED BY CONTRACTOR FOR THE VARIOUS MAJOR SUB -ITEMS INCLUDED IN THIS LUMP SUM BID ITEM. 2 2528 8445110 TRAFFIC CONTROL A. SHALL CONFORM TO THE "MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS" AS ADOPTED BY THE DEPARTMENT PER 761 OF THE IOWA ADMINISTRATIVE CODE (IAC), CHAPTER 130. B. PROPORTIONAL PAYMENTS WILL BE MADE EQUAL TO THE PERCENTAGE OF THE DOLLAR AMOUNT PAID ON THE ORIGINAL CONTRACT AMOUNT. 3 2533-4980005 MOBILIZATION A. MOBILIZATION WILL BE PAID BASED ON THE PERCENTAGE OF THE TOTAL ORIGINAL CONTRACT COMPLETED. LEGEND EXISTING TYPE I TRAFFIC SIGNAL HANDHOLE 0 EXISTING TYPE II, III, OR IV TRAFFIC SIGNAL HANDHOLE EXISTING CABINET (TRAFFIC SIGNAL OR FIBER HUB) 9 PROPOSED TYPE II, III, OR IV TRAFFIC SIGNAL HANDHOLE ors —FO— PROPOSED CONDUIT (BORED) AERIAL CABLE EXISTING CONDUIT EXISTING TRAFFIC SIGNAL POLE PROPOSED CABINET (TRAFFIC SIGNAL OR FIBER HUB) EXISTING DETECTOR LOOP Cd) EXISTING MICROWAVE RADAR DETECTOR EXISTING VIDEO COI DETECTION CAMERA EXISTING TRAFFIC MONITORING CAMERA EXISTING EVP SENSOR AND CONFIRMATION LIGHT (2-DIRECTION) EXISTING EVP SENSOR 00 AND CONFIRMATION LIGHT (1-DIRECTION) CNN PROPOSED TRAFFIC MONITORING CAMERA PROPOSED 360° I' TRAFFIC MONITORING CAMERA VIDEO 1 RADAR DETECTION ZONE WIRELESS DETECTION DEVICE FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk couNTv PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER C, 2 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 332 of 730 ANTICIPATED QUANTITIES FOR TRAFFIC SIGNALIZATION ITEM NUMBER ITEM DESCRIPTION UNIT QUANTITY 1 TRAFFIC SIGNAL CONTROLLER, FURNISH AND INSTALL EA 8 2 TRAFFIC SIGNAL CONTROLLER, REMOVE AND SALVAGE EA 8 3 TRAFFIC SIGNAL CONTROLLER CABINET, FURNISH AND INSTALL (NOT INCLUDING NEW, IN -CABINET FIBER OPTIC NETWORK EQUIPMENT: 12-POSITION TERMINATION PANEL, LAYER 2 SWITCH, ETC.) EA 2 4 TRAFFIC SIGNAL CONTROLLER CABINET, REMOVE AND SALVAGE EA 2 5 EXTERIOR FIBER OPTIC CABINET ENCLOSURE, COMPLETE WITH PATCH PANEL, FURNISH AND INSTALL EA 3 6 FIBER TERMINATION PANEL, 12-POSITION, FURNISH AND INSTALL, COMPLETE WITH TERMINATIONS EA 5 7 ETHERNET SWITCH, HARSH ENVIRONMENT, LAYER 2, MANAGED, FURNISH AND INSTALL EA 10 8 FIBER OPTIC CABLE PATCH PANEL EA 8 9 MODIFY EXISTING VEHICLE DETECTION SYSTEM EA 4 10 STOP BAR DETECTION, RADAR EA 6 11 TRAFFIC SIGNAL MONITORING SYSTEM KINETIC, 4-CAMERA, COMPLETE, FURNISH AND INSTALL EA 3 12 ADAPTIVE TRAFFIC CONTROL SYSTEM LICENSING EA 10 13 ADAPTIVE TRAFFIC CONTROL SYSTEM INSTALLATION AND CONFIGURATION EA 10 14 REWIRE EXISTING TRAFFIC SIGNAL AND INSTALL NEW POWER SERVICE EA 1 15 HANDHOLE, TYPE III, FURNISH AND INSTALL EA 19 16 WIRELESS COMMUNICATION SYSTEM, THREE INTERSECTIONS LS 1 17 CONDUIT, 2-INCH DIA., HDPE, FURNISH AND INSTALL LF 14,340 18 FIBER OPTIC CABLE, 72-CT, SINGLE -MODE, FURNISH AND INSTALL LF 18,200 19 CONDUIT, 2-INCH DIA., RIGID STEEL, FURNISH AND INSTALL LF 60 20 STEEL MESSENGER WIRE, FURNISH AND INSTALL LF 130 21 REMOVALS, MISCELLANEOUS LS 1 22 SURFACE RESTORATION LS 1 NOTE NO. NOTES FOR TRAFFIC SIGNALIZATION 1 NEW CABINETS SHALL BE PAD MOUNTED UNLESS OTHERWISE NOTED. 2 SWITCHES WILL BE PROGRAMMED BY CITY'S IT DEPARTMENT. 3 THE CONTRACTOR WILL BE PROVIDED WITH A LIST OF CONTROLLER AND CAMERA IP ADDRESSES THAT CONTRACTOR SHALL INPUT INTO THE CONTROLLER. FOR MORE INFORMATION, CONTACT CITY IT DIRECTOR, CHRIS YOUNGBLUT, AT 319-291-0149. 4 FIBER CONNECTIONS SHALL BE COMPLETE AND SHALL INCLUDE ALL DEVICES, COMPONENTS, AND MATERIALS, SUCH AS 10KM SFP TRANSCEIVERS, DUPLEX PATCH CORDS, IN -GROUND SPLICE ENCLOSURES, ETC., AND ALL WORK, SUCH AS MAKING FIBER OPTIC FUSION SPLICES AND TERMINATIONS, ETC., NECESSARY FOR COMPLETE NETWORK INTEGRATION AND COMMUNICATION TO CITY'S TRAFFIC OPERATIONS CENTER. 5 IF NECESSARY FOR CABLE PULLING AND CONDUIT LOCATION, PULL ROPE AND TRACER WIRE SHALL BE FURNISHED AND INSTALLED IN ALL NEW CONDUITS. IF NOT BUILT INTO NEW CONDUIT, TRACER WIRE SHALL BE #10 AWG, SINGLE CONDUCTOR, STRANDED COPPER, TYPE THHN, WITH UL APPROVAL, AND AN ORANGE -COLORED JACKET, FURNISHING AND INSTALLING PULL ROPE AND TRACER WIRE IN NEW CONDUIT, IF NEEDED, ARE INCIDENTAL TO THE CONDUIT INSTALLATION. 6 TRACER WIRE SHALL BE FURNISHED AND INSTALLED IN EXISTING CONDUITS IN WHICH NEW FIBER OPTIC CABLE IS TO BE INSTALLED. CONTRACTOR MAY USE EXISTING COPPER INTERCONNECT CABLE IN EXISTING CONDUITS AS PULL ROPE TO INSTALL NEW FIBER OPTIC CABLES. 7 THE NUMBER OF TERMINATIONS OF FIBER OPTIC CABLE AT THE CABINET SHALL BE TWELVE (12) USING GREEN TUBE. 8 INTERCONNECT STRANDS SHALL BE LABELED SHOWING TO AND FROM LOCATIONS UPSTREAM AND DOWNSTREAM OF THE INTERSECTION. 9 FOR REMOVAL OF SIDEWALK NEEDED FOR HANDHOLE INSTALLATION, EXISTING SIDEWALKS TYPICALLY PORTLAND CEMENT CONCRETE WITH PROBABLE THICKNESS OF 4-5 INCHES. 10 THE EXISTING LEVEE BETWEEN WAGNER RD AND CEDAR BEND ST SHALL NOT BE PENETRATED BY CONDUIT. THE FIBER OPTIC CABLE SHALL BE CONNECTED TO 40' POLES THAT REQUIRE SPANNING THE FIBER OPTIC CABLE APPROXIMATELY 121' ACROSS THE LEVEE. THE ELEVATION OF THE LEVEE IS 859.3 FT AND THE GROUND ELEVATION OF THE EAST POLE IS 858.5 FT AND WEST POLE IS 859.3 FT. 11 ITEM 13: THIS ITEM INCLUDES THE COST OF FURNISHING, INSTALLING, AND CONFIGURING ALL NECESSARY EQUIPMENT AND SOFTWARE THAT MAY NOT BE EXPLICITLY LISTED ELSEWHERE IF THEY ARE REQUIRED TO MAKE THE ADAPTIVE TRAFFIC CONTROL SYSTEM FULLY OPERATIONAL. FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk couNTY PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER C, 3 SYSTE MTIM E SYSTE M DATE USERNAME DGNSPEC Page 333 of 730 i_ List of Project Intersections WLO Traffic New Traffic Fiber Optic Communications Equipment Needed at Intersection (Not an All -Inclusive List) Operations Department Existing Existing Existing Existing Existing ExistingVehicle New Controller New Controller NewStapBar Detection, Signal Monitoring Fiber Termination Panel New Ethernet Switches Utilities - Intersection ID No. for lP Addressing Intersecting Street#1 Intersecting Street #2 Cabinet Type Cabinet Mount Cabinet Size Controller Manufacturer Controller Model Detection Type in Existing Signal Cabinet Cabinet, Complete Radar (No. of Cameras Required) System (No. of Cameras Required) 12-Environment Position Position Harsh Layer 2Managed New Handhale, Type III New Exterior Cabinet Enclosure Notes/Comments 131 BrcadwaySt Park Rd T51 Pc Le Eagle M10 Lapps X 4 X 3 Using,-;irelessinterccnnect 129 BroadwaySt CangerSt T51 Pad Eagle M10 Lccps X 4 X 0 Usingwirelessinterconnect 128 BroadwaySt W ParkerSt TS1 Pad Eagle MD3 Scic Pro X X X 1 Usingwireless interconnect 125 BroadwaySt Burton Ave T52-1 Pad Siemens Blue M52 Solo Pro X X X 2 67 BroadwaySt W Donald St T51 Pad Siemens Blue M52 IterisVersa X 4 X X 1 123 BroadwaySt Cedar Bend St TS1 Pad Siemens BlackM52 IterisVersa X X 1 X 191 BroadwaySt Wagner Rd TS1 Pad Siemens BlueM52 Loops X 2 X 1 X 194 BroadwaySt US-218 Exit Ramp T51 Pad Siemens Black M52 Auto -scope Terre X 2 X 1 X 193 Broadway EB Airport Blvd T52-1 Pad Siemens Black M52 Auto -scope Terra X 1 X X 1 192 BreadwayWB Airport Blvd T52-1 Pad Siemens BLUE M52 AutoscopeTerra X 1 X X 1 List of Project Corridor Segments WLO Traffic Operations Department Intersection Link WLO Traffic Operations Department Intersection ID No. forIP Addressing Intersecting Street #1 Intersecting Street #2Intersection WLO Traffic Operations Department ID No. forIP Addressing Intersecting Street #1 Intersecting Street #2 Type of Existing Communications Cable Currently Installed Approx. Length of Corridor (Ctr of Int. - to - Ctr of Int.) OR Proposed HH-to- HH Length [Linear Feet] Install ( Bore ! Trench) New Conduit (LF) Install New Fiber Optic Cable (LF) Install New Handhole, Type III (Mid - Block Locations) (EA) 109 - 131 109 Franklin St Mullan Ave 131 Broadway St Park Rd None 2,500 0 0 0 131 - 129 131 Broadway St Park Rd 129 Broadway St Conger St None 1,400 0 0 0 129 - 128 129 Broadway St Conger St 128 Broadway St W Parker St None 1,800 0 0 0 128 - 125 128 Broadway St WParker St 125 Broadway St Burton Ave None 3,900 3,850 4,100 3 125 - 67 125 Broadway St Burton Ave 67 Broadway St W Donald St None 1,900 1,735 1,735 0 67 - 123 67 Broadway St WDonald St 123 Broadway St Cedar Bend St None 2,200 2,140 2,140 1 123 - 191 123 Broadway St Cedar Bend St 191 Broadway St Wagner Rd None 2,800 2,870 3,290 2 191 - 194 191 Broadway St Wagner Rd 194 Broadway St US-218 Exit Ramp None 2,900 3,035 3,035 1 194 - 193 194 Broadway St US-218 Exit Ramp 193 Broadway EB Airport Blvd None 2,000 0 2,055 0 193 - 192 193 Broadway EB Airport Blvd 192 Broadway WB Airport Blvd None 750 0 855 0 Subtotal = 13,630 17,210 7 Additional Conduit for Cutting, Short Connections, Etc. @ 3%ofTotal = 410 Total- 14040 LF Slack in 10 ControlLerCabinets @ 30 LF Each = 300 Slack in 18 HandhoLes @ 30 LF Each = 540 Additional Distance from 10 Cabinets to Adjacent Interconnect HandhoLe @ 15 LF Each (Approx.) = 150 Total r 18200 FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk COUNTY PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER C,4 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 334 of 730 UPGRADE CONTROLLER INSTALL NEW STOP BAR RADAR DETECTION ON BROADWAY WB INSTALL ETHERNET SWITCH INSTALL FIBER TERMINATION PANEL USE EXISTING AUTOSCOPE TERRA CAMERAS ON AIRPORT BLVD DOT ROW 6'X20' DETECTION ZONE AT STOP BAR (TYPICAL) 855 LF EX 2" CONDUIT 1-72 CT SMFO CABLE TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED SPEED (MPH) DISTANCE FROM STOP BAR TO ADVANCED ZONE ADVANCED DETECTION ZONE (TYPICAL) AIRPORT BLVD GROUND LEVEL (TYP) r; // ry 2,075 LF EX 2" CONDUIT 1-72 CT SMFO CABLE UPGRADE CONTROLLER INSTALL NEW STOP BAR RADAR DETECTION ON BROADWAY EB, USE EXISTING ADVANCE LOOPS INSTALL ETHERNET SWITCH INSTALL FIBER TERMINATION PANEL USE EXISTING AUTOSCOPE TERRA CAMERAS ON AIRPORT BLVD EXISTING DETECTOR LOOP (TYP) DOT ROW FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black HawkcouNTy PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:00 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\SheetFiles\SHTNO1 SHEET NUMBER N.01 Page 335 of 730 - . - . �E •1''"1 , F!Ffr - - �Li.'F A� rE-_�•s+;;;;;-4:i .•'�W- + t' wv' ..f- • -��• ;w • fT, 2,055 LF EX 2" CONDUIT 1-72 CT SMFO CABLE DOT ROW ADVANCED DETECTION ZONE (TYPICAL) UPGRADE CONTROLLER USE EXISTING AUTOSCOPE TERRA DETECTION CAMERAS INSTALL NEW STOP BAR RADAR DETECTION INSTALL NEW ADD -ON BOX FOR FIBER AND EQUIPMENT INSTALL ETHERNET SWITCH CONDUIT FOR FIBER OPTIC CABLE WITHIN IOWA DOT RIGHT-OF-WAY SHALL BE INSTALLED A MINIMUM OF 48 INCHES BELOW FINSIHED GRADE / LOWEST PAVEMENT ELEVATION 6'X20' DETECTION ZONE AT STOP BAR (TYPICAL) Ln co m1p DOT ROW � I / EEgg DISTANCE FROM STOP BAR TO ADVANCED ZONE TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED SPEED (MPH) ri BROADWAY ST 3,035 LF OF NEW 2" CONDUIT. 1-72 CT SMFO CABLE CITY ROW FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black HawkcouNTy PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:03 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\SheetFiles\SHTNO1 SHEET NUMBER N.02 Page 336 of 730 FILE NO. 31885 ENGLISH CITY ROW 3,035 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE UPGRADE CONTROLLER INSTALL NEW STOP BAR RADAR DETECTION ON BROADWAY ST IFIBER NSTALLAND NEW EQUIADPMENTD-ON BOX FOR sio, DESIGN TEAM Stanley Consultants Inc. INSTALL ETHERNET SWITCH INSTALL HYBRID SDLC TO CONTROLLER CITY OF WATERLOO 6'X20' DETECTION ZONE AT STOP BAR (TYPICAL) Black HawkcouNTy 1,735 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED SPEED (MPH) DISTANCE FROM STOP BAR TO ADVANCED ZONE 298' 356' 419' EXISTING DETECTOR LOOP (TYP) CITY ROW PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 4:51:53 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT_NO1 SHEET NUMBER N.03 Page 337 of 730 rr [_ 1 1 L• 1,735 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE WOOD POLE TO BE INSTALLED BY OTHERS. INSTALL 2" RIGID GALVANIZED STEEL CONDUIT FROM HANDHOLE TO TOP OF POLE AND RUN FIBER OPTIC SPAN WITH MESSENGER WIRE ACROSS LEVEE. NO PENETRATIONS ALLOWED ACROSS THE LEVEE f —r 125 LF OF NEW AERIAL 1-72 CT SMFO CABLE WOOD POLE TO BE INSTALLED BY OTHERS. INSTALL 2" RIGID GALVANIZED STEEL CONDUIT FROM HANDHOLE TO TOP OF POLE AND RUN FIBER OPTIC SPAN WITH MESSENGER WIRE ACROSS LEVEE. 1,135 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black HawkcouNTy PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:09 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT_NO1 SHEET NUMBER N.04 Page 338 of 730 FILE NO. 31885 ENGLISH 'RAILROAD ROW BROADWAY ST 1,135 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE DESIGN TEAM Stanley Consultants Inc. CITY ROW CITY OF WATERLOO ELLE II I 6'X20' DETECTION ZONE AT STOP BAR (TYPICAL) Black HawkcouNTy UPGRADE CONTROLLER INSTALL ETHERNET SWITCH INSTALL NEW ADD -ON BOX FOR FIBER AND EQUIPMENT USE EXISTING VERSA VEHICLE DETECTION CAMERA TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED SPEED (MPH) DISTANCE FROM STOP BAR TO ADVANCED ZONE ADVANCED DETECTION ZONE (TYPICAL) 2,140 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:11 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT_NO1 SHEET NUMBER N.05 Page 339 of 730 FILE NO. 31885 CITY ROW ENGLISH DOT#307 174Y BROADWAY ST DESIGN TEAM Stanley Consultants Inc. 2,140 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE CITY OF WATERLOO EEER IIIII 6'X20' DETECTION ZONE AT STOP BAR (TYPICAL) ® A 9i \ IIIII UPGRADE CONTROLLER UPGRADE TO TS-2 CABINET INSTALL ETHERNET SWITCH INSTALL FIBER TERMINATION PANEL INSTALL NEW TRAFFIC SIGNAL DETECTION SYSTEM Black HawkcouNTy TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED SPEED (MPH) <40 40 45 50 55 DISTANCE FROM STOP BAR TO ADVANCED ZONE ,,w Y.,� r i . .�A ..� �, -{ ,F .. 1y 1. :yL .: ,?'�r/�+ ...-ram.• i�'•► ADVANCED DETECTION ZONE (TYPICAL) CITY ROW PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 4:52:02 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT_NO1 1,735 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE SHEET NUMBER N.06 Page 340 of 730 RAILROAD ROW CITY ROW 90 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE 1,735 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE ADVANCED DETECTION ZONE (TYPICAL) FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. TYPICAL ADVANCED DETECTION x`sE ZONE LAYOUT • --::: \ - -. %If:='r DOT#307 1745 UPGRADE CONTROLLER INSTALL ETHERNET SWITCH INSTALL FIBER TERMINATION PANEL USE EXISTING SOLO PRO DETECTION CAMERAS CITY OF WATERLOO POSTED DISTANCE FROM SPEED STOP BAR TO (MPH) ADVANCED ZONE <40 40 45 50 55 6'X20' DETECTION ZONE AT STOP BAR (TYPICAL) Black HawkcouNTy 298' 356' 419' 815 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE INTERCEPT EXISTING CONDUIT WITH NEW HANDHOLE, TYPE III PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 4:52:06 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT_NO1 CITY ROW SHEET NUMBER N.07 Page 341 of 730 INTERCEPT EXISTING CONDUIT WITH NEW HANDHOLE, TYPE III FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. INTERCEPT EXISTING CONDUIT WITH NEW HANDHOLE, TYPE III 180 LF OF EXISTING 2" CONDUIT 1 1-72 CT SMFO CABLE CITY OF WATERLOO 2,950 LF OF NEW 2" CONDUIT 1-72 CT SMFO CABLE Black HawkcouNr( PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:20 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet Files\SHT NO1 SHEET NUMBER N.08 Page 342 of 730 RAILROAD :;. RAILROAD ROW 2,950 LF OF NEW 2" CONDUIT - 1-72 CT SMFO CABLE FILE NO. 31885 ENGLISH BROADWAY ST DESIGN TEAM Stanley Consultants Inc. UPGRADE CONTROLLER INSTALL ETHERNET SWITCH INSTALL FIBER TERMINATION PANEL - INSTALL WIRELESS INTERCONNECT DEVICE USE EXISTING SOLO PRO DETECTION CAMERAS / ILLL' / .� CITY OF WATERLOO I TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED SPEED (MPH) DISTANCE FROM STOP BAR TO ADVANCED ZONE 6'X20' DETECTION ZONE ;` ADVANCED DETECTION ZONE (TYPICAL) AT STOP BAR (TYPICAL) 9ti 505 LF OF NEW 2" CONDUIT TO PROVIDE �' POWER FOR WIRELESS REPEATER DEVICE /--INSTALL NEW WIRELESS INTERCONNECT REPEATER DEVICE', DOT#307 171D —s Black HawkcouNTy BROADWAY ST PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:23 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\CityofWaterlooIA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet—Files\SHT—NO1 SHEET NUMBER N.09 Page 343 of 730 ( z ' i.;.;.' III �,. ; ri __ -4I� �I�-� .'. c -0—ST 5— � SL TIS — — — — — — — — — —ST S — — — —�ST s— T s — — •• — — — — —si BROADINAY ST sAN. 1 Y �C I► T' j 1 I 1 r' _ :. • 11 - = %�5,... • ,, I I µI I , - "� 5 N I / 1N r'' III" N I I I rFILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY ROW CITY OF WATERLOO I UPGRADE CONTROLLER INSTALL ETHERNET SWITCH INSTALL NEW TRAFFIC SIGNAL DETECTION SYSTEM INSTALL NEW WIRELESS INTERCONNECT DEVICES 6'X20' DETECTION ZONE AT STOP BAR (TYPICAL) q 50 Sca e In FeeFeet Black HawkcouNTY TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED SPEED (MPH) DISTANCE FROM STOP BAR TO ADVANCED ZONE ADVANCED DETECTION ZONE (TYPICAL) PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 1 SHEET NUMBER N.10 2:00:26 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT—NO1 Page 344 of 730 I I I I I I �I II I II II CITY ROW UPGRADE CONTROLLER UPGRADE TO TS-2 CABINET INSTALL ETHERNET SWITCH INSTALL NEW TRAFFIC SIGNAL MONITORING SYSTEM INSTALL NEW WIRELESS INTERCONNECT DEVICES REWIRE TRAFFIC SIGNALS D Sca e In eet 92 TYPICAL ADVANCED DETECTION ZONE LAYOUT POSTED DISTANCE FROM SPEED STOP BAR TO (MPH) ADVANCED ZONE rr ADVANCED DETECTION ZONE (TYPICAL) 40. . FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black HawkcouNTy PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:29 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT_NO1 SHEET NUMBER N.11 Page 345 of 730 CITY ROW ST S ST S — - — - — - — - — - — n ST s — -•nST1 s — - — - i- — - — - _� sr 5— Sri I— —.£RN. — - — - — - — - — - — - — - vT SRN. — ^SRN. — - — - — - — - — 1- - — SRN. - - `^ =175 1' . I I II I 1 NKLIN ST _ _ _ _ _ ,' I, -I — - 0 — 1 jn . F DOT ROW CONNECT NEW WIRELESS INTERCONNECT DEVICE TO EXISTING FIBER HUB / TRAFFIC SIGNAL INSTALL NEW WIRELESS INTERCONNECT DEVICE r" �u - DOT ROW FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO I Black HawkcouNTy PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 2:00:32 PM 5/20/2025 10724 pw:\\SCI-PWINTEG-2.stanleygroup.com:SCI-GovStateLoc\Documents\City_ of Waterloo IA\31885.01 - Broadway - Adaptive Traffic Control System Design\11-CADD\Design-Road\Sheet_Files\SHT—NO1 SHEET NUMBER N.12 Page 346 of 730 SCHEMATIC FIBER ROUTE DETAIL 72 CT BROADWAY ST i1 T2C1- A. co gg Oy 0� A. �4- 3� 0 oT42 = CONDUIT TO BE INSTALLED = EXISTING CONDUIT •-11+ = WIRELESS INTERCONNECT 1-F. 72 CT (EX.) FRANKLIN ST FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk couNTv PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER U. 1 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 347 of 730 72 Single Mode .1111 To XXXX Termination Splice TYPICAL TRAFFIC CABINET TERMINATION DETAIL 12 Single Mode To Splice In Handhole Green Tube Blue Green Brown Slate White Black Yellow Violet Rose L2 FROM WEST L2 FROM WEST TO SWITCH TO SWITCH TYPICAL HANDHOLE SPLICE DETAIL Blue Blue Orange Orange Green Brown Green Brown To Traffic Cabinet 12 Single Mode 1-6 7-12 Slate Slate White White Red , Blue Black Yellow Orange Violet Brown Rose Slate Aqua White Red / Red Yellow / Yellow Black Violet Violet Green Tube Rose Rose Aqua Aqua Blue Tube Orange Tube Brown Tube Slate Tube White Tube 72 Single Mode To XXXX Black FILE NO. 31885 ENGLISH DESIGN TEAM Stanley Consultants Inc. CITY OF WATERLOO Black Hawk couNTY PROJECT NUMBERS: CITY OF WATERLOO: ;IOWA DOT: STP-A-8155(785)--86-07 SHEET NUMBER U.2 SYSTE MTIM E SYSTEMDATE USERNAME DGNSPEC Page 348 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Steven Kjergaard, Director of Aviation Airport Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution to approve contract, bonds, and certificate of insurance, in conjunction with the previously - awarded bid to GEMS Technical Services, Inc, FAA AIP Project No. 3-19-0094-057-2025, and authorizing the Mayor and City Clerk to execute said documents. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES FAA AIP Grant - 95%; City Match - 5% (PFC/Bond Funds) ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Contract, Bonds - GEMS Passenger Boarding Bridge Project Page 349 of 730 2. City of Waterloo Gems Technical Services Inc _8-18-2025_1655713052 Page 350 of 730 CONTRACT FOR IMPROVEMENTS TO THE WATERLOO REGIONAL AIRPORT CONSISTING OF PASSENGER BOARDING BRIDGE FAA ##3-19-0094-057-2025 AT THE WATERLOO REGIONAL AIRPORT WATERLOO, IOWA THIS AGREEMENT, made and entered into this 15thday of 2025, by and between the Waterloo Regional Airport for the City of Waterloo, Black Hawk County, Iowa, ereinafter referred to as the "Owner" and GEMS Technical Services, Inc. a corporation organized and existing under the laws of the State of California , hereinafter referred to as the "Contractor." WITNESSETH: That the Contractor for and in consideration of One Million Nine Hundred Seventeen Thousand Two Hundred Twenty -Eight Dollars and No Cents ($ 1,917,228.00), based on the unit bid prices payable as set forth in the Specifications constituting a part of this Contract, hereby agrees to construct in accordance with the Plans, Specifications and Special Provisions therefore, and in the location designated on the Plans, the various items of work awarded said Contractor on the day of , 20_, as follows, being numbered as shown in schedule of prices bid in the attached Proposal which is a part of this Contract. Said Specifications and Plans are hereby made a part of and the basis of this Agreement and a true copy of said Plans and Specifications is now with the Waterloo Regional Airport in the office of the Director of Aviation, Waterloo, Iowa, under date of March 7 , 2025. 1. That in consideration of the foregoing, the Owner hereby agrees to pay the Contractor promptly and according to the requirements of the Specifications, the amounts set forth, subject to the conditions as set forth in the Specifications. 2. That it is understood that the parties named herein are the only persons interested in this Contract and principals. 3. That the Contractor has examined the site of the proposed work, Plans, Specifications, Special Provisions and Contract Documents in order that he might become familiar with the character, quality and quantity of the work to be performed, the materials to be furnished and the requirements of the Specifications, Special Provisions and Contract Documents. 4. It is hereby further agreed that any reference herein to the "Contract" shall include all "Contract Documents" for the Waterloo Regional Airport, FAA Project Nos. 3-19-0094-057-2025 and said "Contract Documents" are hereby made a part of this agreement as fully as if set out at length herein, and that this contract is limited to the items in the proposal as signed by the "Contractor" and included in the "Contract Documents." 5. That in the event any surety upon any bond furnished in connection with this Contract becomes unacceptable to the Owner, or if any such surety shall fail to furnish reports as to his financial condition from time to time as requested by the Owner, the Contractor agrees to furnish promptly such additional security as may be required from time to time to protect the interests of the Owner or of persons supplying labor or materials in the prosecution of the work contemplated by the Contract. 6. That the Contractor shall not commence any work to be performed under this Contract until he has obtained from responsible insurance companies, all insurance required, as set forth in the General Provisions and that the Contractor shall maintain this insurance in full force and effect until the work to be performed under this Contract has been accepted by the Owner. 7. That the Contractor shall not start working on any alterations requiring a supplemental agreement until the agreement setting forth the adjusted price shall be executed by the Owner and the Contractor. 8. That the Contractor, at all times, shall observe and comply with all federal, state. territory or possession and local laws, codes, ordinances and regulations in any manner affecting the conduct of the work, and the Contractor and his surety shall indemnify and save harmless the Owner and all his officers, Engineer, agents and servants against claims or liability arising from or based on the violation of any such law, ordinance, deregulation, order or decree, whether by himself or his employees. FAA AlP #3-19-0094-057-2025 C-1 Waterloo Regional Airport AECOM Project #60747501 Passenger Boarding Bridge Page 351 of 730 9. That it is further understood and agreed by the parties to this Contract that the above work shall be commenced within 10 days after "Notice to Proceed" and shall be completed according to the terms of the entire contract within four hundred twenty (420) calendar days from the date established in the Notice to Proceed. Failure to complete within the allotted time will result in assessment of liquidated damages in the amount of $500.00 per calendar day for each day in excess of the authorized contract time. 10. The Contractor and Owner understand and agree that time is of essence for completion of the Work and that the Owner will suffer additional expense and financial loss if said work is not completed within the authorized Contract Time. Furthermore, the Contractor and Owner recognize and understand the difficulty, delay, and expense in establishing the exact amount of actual financial loss and additional expense. Accordingly, in place of requiring such proof, the Contractor expressly agrees to pay the Owner as liquidated damages the non -penal sum of $500.00 per day for each calendar day required in excess of the authorized Contract Time for the overall contract. Furthermore, the Contractor understands and agrees that: a. the Owner has the right to deduct from any moneys due the Contractor, the amount of said liquidated damages; b. the Owner has the right to recover the amount of said liquidated damages from the Contractor, Surety, or both. 11. The Contractor understands and agrees that all certifications made by the Contractor within the Proposal shall apply under this Agreement as if fully rewritten herein. The Contractor further certifies the following: a. Certification of Eligibility (29 CFR Part 5.5) (1) By Entering into this contract, the Contractor certifies that neither he or she nor any person or firm who has an interest in the Contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1); (2) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1); (3) The penalty for making false statements is prescribed in the U.S. Criminal Code 18 U.S.C. b. Certification of Non -Segregated Facilities (41 CFR Part 60-1.8) The federally -assisted construction Contractor, certifies that it does not maintain or provide, for its employees, any segregated facilities at any of its establishments and that it does not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. The Bidder certifies that it will not maintain or provide, for its employees, segregated facilities at any of its establishments and that it will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Bidder agrees that a breach of this certification is a violation of the Equal Opportunity Clause, which is to be incorporated in the contract. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms, and washrooms, restaurants and other eating areas, timeclocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated on the basis of race, color, religion, or national origin because of habit, local custom, or any other reason. The Bidder agrees that (except where it has obtained identical certifications from proposed subcontractors for specific time periods) it will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity Clause and that it will retain such certifications in its files. 12. It is further understood that any action in court against the Contractor or sureties on his bond because of damage to property or individuals by said Contractor or his workmen, or because of the violation of any provisions of the Specifications, or on account of the failure of said Contractor to fully comply with these provisions, shall be brought in the District Court of the State of Iowa in and for Black Hawk County. FAA AIP #3-19-0094-057-2025 C-2 Waterloo Regional Airport AECOM Project#60747501 Passenger Boarding Bridge Page 352 of 730 13. Second Party shall maintain all work done hereunder in good order for a period of 12 months from and after the date it is accepted by the Waterloo Regional Airport, City of Waterloo, Iowa, which maintenance shall be without expense to First Party or the abutting property. In the event of the failure or default of Second Party to remedy any or all defects appearing in said work within a period of 12 months from the date of its acceptance by said Board and after having been given ten (10) days' notice so to do by registered letter deposited in the United States Post Office in said City, addressed to said Contractor at the address herein given, then First Party may proceed to remedy such defects and the cost and expenses thereof may be recovered from said Second Party and the sureties on its bond by action brought in any court of competent jurisdiction, but such suit may be brought in the District Court of Black Hawk County, Iowa. IN WITNESS WHEREOF, the parties hereto have set their hands for the purpose herein expressed to this and three other instruments of like tenor, as of the day of , 2025. ATTEST: Secretary Witness CITY OF WATERLOO By Mayor CONTRACTOR GEMS Technical Services, Inc. Signature Adrun Title 333 City Blvd., West Suite 1700 Orange, CA 92868 Business Address FAA AIP 43-19-0094-057-2025 C-3 Waterloo Regional Airport AECOM Project #60747501 Passenger Boarding Bridge Page 353 of 730 Bond Number: DVHNSU 0871082 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, GEMS Technical Services, Inc.. as PRINCIPAL, also referred to as CONTRACTOR, and Harco National Insurance Company as SURETY, are held and firmly bound unto Waterloo Regional Airport, 2790 Livingston Lane, Waterloo, Iowa 50703 as OWNER, in the full sum of One Million Nine Hundred Seventeen Thousand Two Hundred Twenty -Eight Dollars and No Cents ($ 1,917,228.00) for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, by these presents. WHEP1EAS, the above -bound Principal has entered into a contract with the OWNER dated the , 2025, for Passenger Boarding Bridge, including: day of • Removal and disposal of the existing passenger boarding bridge. • Supply and installation of a new passenger boarding bridge including foundations, walkway sections, complete passenger boarding and necessary items to make fully functional. • Removal and replacement of pavement marking on the existing aircraft parking apron. • Supply of a portable passenger boarding bridge. This work and all other incidentals shall be performed as shown on the Drawings and described in the Specifications. NOW, THEREFORE, the conditions of this obligation are such that if the above -bound PRINCIPAL shall faithfully and fully comply with the terms and conditions of said contract, including, but not limited to, any obligations created by way of warranties and/or guarantees for workmanship and materials which warranty and/or guarantee may extend for a period of time beyond completion of said contract, and such alternations or additions as may be made therein or in the plans and specifications, and shall indemnify and save the OWNER harmless against any claims for using any form of material, process, composition or anything which is patented, and likewise indemnify and save the OWNER harmless against all claims for damages by reason or any default or negligence, want of skill or care on the part of said PRINCIPAL or Agents in and about the performance of said contract, and shall comply with all laws pertaining to said work, and shall comply with and perform any and all warranties and/or guarantees provided for in said contact, then this obligation shall be void; otherwise of full force and effect. PROVIDED, further than upon either the default of the PRINCIPAL, or the failure of the said PRINCIPAL to promptly and efficiently prosecute said Work, in any respect, in accordance with the Contract Documents, the above bound SURETY shall either remedy the default of the PRINCIPAL or shall take charge of said Work and complete the Contract at his own expense, pursuant to its terms, receiving, however, any balance of the funds in the hands of said OWNER due under said contract. It shall be the duty of the SURETY to give an unequivocal notice in writing to the OWNER within ten (10) days after receipt of a declaration of default of the SURETY'S election either to remedy the default or defaults promptly or to perform the contract promptly, time being of the essence. In said notice of election, the SURETY shall indicate the date on which the remedy or performance will commence, and it shall be the duty of the SURETY to give prompt notice in writing to the OWNER immediately upon completion of (a) the remedy and/or correction of each default, (b) the remedy and/or correction of each item of condemned work, (c) the furnishings of each omitted item of work, and (d) the performance of the contract. The SURETY shall not asset solvency of its PRINCIPAL as justification for its failure to promptly remedy the default or defaults or perform the contract. In the event said PRINCIPAL shall fail or delay the prosecution and completion of said Work and said SURETY shall also fail to act promptly as hereinabove provided, then the OWNER shall cause ten (10) days notice of such failure to be given, both to said PRINCIPAL and SURETY, and at the expiration of said ten (10) days, if said PRINCIPAL or SURETY do not proceed promptly to execute said Contract, the OWNER shall have the authority to cause said Work to be done and when the same is completed and the cost thereof estimated, the said PRINCIPAL and SURETY shall and hereby agree to pay any excess in the cost of said Work above the agreed price to be paid under said Contract. Upon completion of said Contract pursuant to its terms, if any funds remain due on said Contract, the same shall be paid to said PRINCIPAL and SURETY. The said PRINCIPAL and SURETY further agree as part of this obligation to pay all such damages of any kind to person or property that may result from a failure in any respect to perform and complete said Contract including, but not limited to, all repair and replacement costs necessary to rectify construction error, architectural and engineering costs and fees, all FAA AIP #3-19-0094-057-2025 C-4 Waterloo Regional Airport AECOM Project #60747501 Passenger Boarding Bridge Page 354 of 730 (but not limited to) consultant fees, all testing and laboratory fees, and all legal fees and litigation costs incurred by the OWNER. The decision of the OWNER, upon any disputed question connected with the execution of said Contract, or any failure or delay in the prosecution of the Work by said PRINCIPAL or SURETY, shall be final and conclusive. The SURETY agrees that other than as is provided in this bond, it may not demand of the OWNER the OWNER shall (a) perform any thing or act, (b) give any notice, (c) furnish any clerical assistance, (d) render any service, (3) furnish any papers or documents, or (f) take any other action of any nature or description which is not required of the OWNER to be done under the contract documents. I_N WITNESS '`HEREOF, the SURETY and PRINCIPAL have executed this instrument under their several seals this. dayof 1 (R-A 2025, the name and corporate seal of each corporate party being hereto affixed and these prbsents duly signed by its undersigned representative, pursuant to authority of its governing body. IN THE PRESENCE OF: Witness' 'Wi ness Kimberl,Alexan.er (st— URETY: Harci National Insurance Company ;r / By: Wesley J. Butorac, Attorney -in -Fact NOTE: (a) Where the Performance Fond is executed by an attorney -in -fact, there shall be attached to each copy of the Bond a certified copy of Power of Attorney properly executed and dated. (b) Each copy of the Bond shall be countersigned by an authorized agent of the bonding company licensed to do business in the State of Iowa. The title of the person countersigning the Bond shall appear after his or her signature. (c) The seal of the bonding company shall be attached to each copy of the bond. (d) The Contractor's signature on the bond shall correspond with the signature in the contract. (e) The bond shall be accompanied by a corporate resolution (which may be combined with the corporate resolution granting the signing officer authority to execute contracts) granting the corporate officer who executes the Bond the authority to do so. (f) Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of Iowa. FAA AIP #3-19-0094-057-2025 C-5 Waterloo Regional Airport AECOM Project #60747501 Passenger Boarding Bridge Page 355 of 730 PAYMENT BOND Bond Number: DVHNSU 0871082 KNOWALL MEN BY THESE PRESENTS: That we GEMS Technical Services, Inc., as PRINCIPAL, also referred to as CONTRACTOR, and Harco National Insurance Company as SURETY, are held and firmly bound unto Waterloo Regional Airport, 2790 Livingston Lane, Waterloo, Iowa 50703 as OWNER, in the full sum of One Million Nine Hundred Seventeen Thousand Two Hundred Twentv-Eight Dollars and No Cents ($ 1,917,228.00), for the use and protection of said OWNER and all subcontractors and all persons supplying labor, materials, machinery and equipment for the performance of the work provided for in the contract hereinafter referred to, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, by these presents. WHEREAS the above -bound Principal has entered into a contract with the OWNER dated the i day of :9 JLS 1- , 2025 for Passenger Boarding Bridge, including: • Removal and disposal of the existing passenger boarding bridge. • Supply and installation of a new passenger boarding bridge including foundations, walkway sections, complete passenger boarding and necessary items to make fully functional. • Removal and replacement of pavement marking on the existing aircraft parking apron. • Supply of a portable passenger boarding bridge. This work and all other incidentals shall be performed as shown on the Drawings and described in the Specifications. NOW, THEREFORE, the condition of this obligation is such that if the above -bound PRINCIPAL shall promptly make payment to all claimants as hereinafter defined, for all labor and materials supplied in the prosecution of the work provided for in said Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect, subject, however, to the following conditions: 1. The said SURETY to this bond, for value received, hereby stipulates and agrees that no change or changes, extension of time or extensions of time, alteration of alterations or addition or additions to the terms of the contract or to the work to be performed thereunder, or the specifications or drawings accompanying same shall in any wise affect its obligation on this bond, and it does hereby waive notice of any such change or changes, extension of time or extensions of time, alteration or alterations or addition or additions to the terms of the contract or to the work or to the specifications or drawings. 2. A clamant is defined as any subcontractor and any person supplying labor, materials, machinery, or equipment in the prosecution of the work provided for in said contract. FAA AIP #3-19-0094-057-2025 C-6 Waterloo Regional Airport AECOM Project #60747501 Passenger Boarding Bridge Page 356 of 730 Signed and sealed this �-Fh 1N THE PRESENCE OF: i ess imbcAlexander NOTE: day ofUi9V Ln-t- 2025. __________7/URETY: Harco National Insurance Company By: Wesley J. Butorac, Attorney -in -Fact (a) Where the Payment Bond is executed by an attorney -in -fact, there shall be attached to each copy of the Bond a certified copy of Power of Attorney properly executed and dated. (b) Each copy of the Bond shalt be countersigned by an authorized agent of the bonding company licensed to do business in the State of Iowa. The title of the person countersigning the Bond shall appear after his or her signature. (c) The seal of the bonding company shall be attached to each copy of the bond. (d) The Contractor's signature on the bond shall correspond with the signature in the contract. (e) The bond shall be accompanied by a corporate resolution (which may be combined with the corporate resolution granting the signing officer authority to execute contracts) granting the corporate officer who executes the Bond the authority to do so. (f) Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of Iowa. FAA AIP #3-19-0094-057-2025 C-7 Waterloo Regional Airport AECOM Project #60747501 Passenger Boarding Bridge Page 357 of 730 POWER OF ATTORNEY HARCO NATIONAL INSURANCE COMPANY INTERNATIONAL FIDELITY INSURANCE COMPANY Member companies of IAT Insurance Group, Headquartered: 4200 Six Forks Rd, Suite 1400, Raleigh, NC 27609 Bond # DVHNSIJ0871082 KNOW ALL MEN BY THESE PRESENTS: That HARCO NATIONAL INSURANCE COMPANY, a corporation organized and existing under the laws of the State of Illinois, and INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing under the laws of the State of New Jersey, and having their principal offices located respectively in the cities of Rolling Meadows, Illinois and Newark, New Jersey, do hereby constitute and appoint DOUGLAS J. ROTHEY, WES BUTORAC, ZACH ROTHEY, KIMBERLY MCALEXANDER, KIM PAYTON, ERIK ULI BARRI Denver, CO their true and lawful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract or otherwise, and the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by their regularly elected officers at their principal offices. This Power of Attorney is executed, and may be revoked, pursuant to and by authority of the By -Laws of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY and is granted under and by authority of the following resolution adopted by the Board of Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 13th day of December, 2018 and by the Board of Directors of HARCO NATIONAL INSURANCE COMPANY at a meeting held on the 13th day of December, 2018. "RESOLVED, that (1) the Chief Executive Officer, President, Executive Vice President, Senior Vice President, Vice President, or Secretary of the Corporation shall have the power to appoint, and to revoke the appointments of, Attorneys -in -Fact or agents with power and authority as defined or limited in their respective powers of attomey, and to execute on behalf of the Corporation and affix the Corporation's seal thereto, bonds, undertakings, recognizances, contracts of indemnity and other written obligations in the nature thereof or related thereto; and (2) any such Officers of the Corporation may appoint and revoke the appointments of joint -control custodians, agents for acceptance of process, and Attomeys-in-fact with authority to execute waivers and consents on behalf of the Corporation; and (3) the signature of any such Officer of the Corporation and the Corporation's seal may be affixed by facsimile to any power of attorney or certification given for the execution of any bond, undertaking, recognizance, contract of indemnity or other written obligation in the nature thereof or related thereto, such signature and seals when so used whether heretofore or hereafter, being hereby adopted by the Corporation as the original signature of such officer and the original seal of the Corporation, to be valid and binding upon the Corporation with the same force and effect as though manually affixed." IN WITNESS WHEREOF, HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY have each executed and attested these presents on this 31st day of December, 2024 STATE OF NEW JERSEY County of Essex STATE OF ILLINOIS County of Cook Michael F. Zurcher Executive Vice President, Harco National Insurance Company and International Fidelity Insurance Company z SEAL :0E. 1984 On this 31 st day of December, 2024 , before me came the individual who executed the preceding instrument, to me personally known, and, being by me duly sworn, said he is the therein described and authorized officer of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY; that the seals affixed to said instrument are the Corporate Seals of said Companies; that the said Corporate Seals and his signature were duly affixed by order of the Boards of Directors of said Companies. IN TESTIMONY WHEREOF, I have hereunto set my hand affixed my Official Seal, at the City of Newark, New Jersey the day and year first above written. e CERTIFICATION Cathy Cruz a Notary Public of New Jersey My Commission Expires April 16, 2029 I, the undersigned officer of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit, and the copy of the Sections of the By -Laws of said Companies as set forth in said Power of Attorney, with the originals on file in the home office of said companies, and that the same are correct transcripts thereof, rmd of the whole of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect. IN TESTIMONY WHEREOF, I have hereunto set my hand on this day, A00911 Irene Martins, Assistant Secretary Page 358 of 730 / A� o® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) E(MM/D /Y 25 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Acrisure West Insurance Services, LLC 1950 W Corporate Way #1 Anaheim CA 92801-5373 License#: 6009644 CONTACT NAME: PHONE FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Kinsale Insurance Company 38920 INSURED GEMSTEC-02 Gems Technical Services Inc 333 City Blvd., W. Ste 1700 Orange CA 92868 INSURER B : Underwriters at Lloyd's, London (NAIC#:32727) 32727 INSURER c: United Financial Casualty Company 11770 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1655713052 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INSD DDL NSD SWUBR VD POLICY NUMBER POLICY EFF (MM/DDIYYYY) POLICY EXP (MM/DDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y 0100314448-1 7/25/2025 7/25/2026 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE RETED PREMISESO(Ea occurrence) $ 100,000 MED EXP (Any one person) $ PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE X LIMIT APPLIES jE PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ C AUTOMOBILE X LIABILITY ANY AUTO OWNED x x SCHEDULED AUTOS NON -OWNED AUTOS ONLY 860585573 7/23/2025 1/23/2026 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ UMBRELLA LIAB EXCESS LIAB O OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENT ON $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ B Professional Liab. Professional Liab. HPL25-0327 7/25/2025 7/25/2026 Each Claim Aggregate 1,000,000 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Certificate holder is included as Additional Insured as respects General Liability by written contract with the Named Insured. Primary and non-contributory wording and waiver of subrogation applies. 10 day notice of cancellation for non-payment, 30 day notice for all other. CERTIFICATE HOLDER CANCELLATION City of Waterloo 715 Mulberry St Waterloo IA 50703 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 9414,4e..i4/.4fx." ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 359 of 730 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION Attached To and Forming Part of Policy 0100314448-1 Effective Date of Endorsement 07/25/2025 12:01AM at the Named Insured address shown on the Declarations Named Insured GEMS Technical Services Inc Additional Premium: Return Premium: $0 $0 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Additional Insured Person(s) or Organization(s) Location(s) of Covered Operations Blanket, as required by written contract, executed prior to the start of work on the project. Locations as required and specified by written contract, executed prior to the start of work on the project. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury', "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 Page 360 of 730 C. With respect to the insurance afforded to these 2. Available under the applicable limits of additional insureds, the following is added to insurance; Section III - Limits Of Insurance: whichever is less. This endorsement shall not increase the applicable limits of insurance. If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 2 of 2 Page 361 of 730 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT - MORTGAGEE, ASSIGNEE, OR RECEIVER Attached To and Forming Part of Policy 0100314448-1 Effective Date of Endorsement 07/25/2025 12:01AM at the Named Insured address shown on the Declarations Named Insured GEMS Technical Services Inc Additional Premium: Return Premium: $0 $0 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE A. SECTION II - WHO IS AN INSURED is amended to include any person or organization you are required by written contract to add as an Additional Insured on this Policy, but: 1. Only if such written contract was executed prior to the "bodily injury" or "property damage" and is in effect at the time the "bodily injury" or "property damage" occurs; and 2. Only with respect to such person or organization's vicarious liability for "bodily injury" or "property damage" as mortgagee, assignee, or receiver; and 3. Solely for liability caused by the ownership, maintenance or use of the premises by you and for which such person or organization is mortgagee, assignee, or receiver. However: 1. The insurance afforded to such Additional Insured only applies to the extent permitted by law; and 2. Will not be broader than that which you are required by the written contract to provide for such Additional Insured. B. With respect to the insurance afforded to the Additional Insured, the following additional exclusion applies: 1. This insurance does not apply to any structural alterations, new construction or demolition operations performed by or for the Additional Insured. C. With respect to the insurance afforded to the Additional Insured, the following is added to SECTION III — LIMITS OF INSURANCE: The most we will pay on behalf of the Additional Insured is the amount of insurance: 1. Required by the written contract; or 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. CAS5016 0420 Page 1 of 2 Page 362 of 730 D. Duties of the Additional Insured in the event of an "occurrence", claim or "suit": 1. The Additional Insured must promptly give notice of an "occurrence" which may result in a claim, a claim which is made, or, a "suit" to any other insurer which has insurance for a loss to which this insurance may apply. 2. The Additional Insured must promptly tender the defense of any claim made or "suit" to any other insurer which also issued insurance to the Additional Insured as a Named Insured or to which the Additional Insured may qualify as an Additional Insured for a loss to which this insurance may apply. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CAS5016 0420 Page 2 of 2 Page 363 of 730 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT - MANAGERS OR LESSORS OF PREMISES Attached To and Forming Part of Policy 0100314448-1 Effective Date of Endorsement 07/25/2025 12:01AM at the Named Insured address shown on the Declarations Named Insured GEMS Technical Services Inc Additional Premium: Return Premium: $0 $0 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE A. SECTION II - WHO IS AN INSURED is amended to include any person or organization you are required by written contract to add as an Additional Insured on this Policy, but: 1. Only if such written contract was executed prior to the "bodily injury" or "property damage" and is in effect at the time the "bodily injury" or "property damage" occurs; and 2. Only with respect to such person or organization's vicarious liability for "bodily injury" or "property damage" as manager or lessor of that part of the premises leased to you; and 3. Solely for liability caused by the ownership, maintenance or use of that part of the premises leased to you by such person or organization. However: 1. The insurance afforded to such Additional Insured only applies to the extent permitted by law; and 2. Will not be broader than that which you are required by the written contract to provide for such Additional Insured. B. With respect to the insurance afforded to the Additional Insured, the following additional exclusions apply: 1. This insurance does not apply to: a. Any "occurrence" which takes place after you cease to be a tenant in that premises; b. Structural alterations, new construction or demolition operations performed by or on behalf of the Additional Insured; or c. Any "bodily injury", "property damage" or "personal and advertising injury" arising out of: (1) The sole negligence of the Additional Insured or any employees of the Additional Insured; or (2) Any obligation of the Additional Insured to indemnify another because of damages arising out of such injury or damage. 2. Where there is no duty to defend the Named Insured, there is no duty to defend the Additional Insured. Where there is no duty to indemnify the Named Insured, there is no duty to indemnify the Additional Insured. C. With respect to the insurance afforded to the Additional Insured, the following is added to SECTION III — LIMITS OF INSURANCE: The most we will pay on behalf of the Additional Insured is the amount of insurance: 1. Required by the written contract; or CAS5017 0420 Page 1 of 2 Page 364 of 730 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. D. Duties of the Additional Insured in the event of an "occurrence", offense, claim or "suit": 1. The Additional Insured must promptly give notice of an "occurrence", an offense which may result in a claim, a claim which is made, or, a "suit" to any other insurer which has insurance for a loss to which this insurance may apply. 2. The Additional Insured must promptly tender the defense of any claim made or "suit" to any other insurer which also issued insurance to the Additional Insured as a Named Insured or to which the Additional Insured may qualify as an Additional Insured for a loss to which this insurance may apply. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CAS5017 0420 Page 2 of 2 Page 365 of 730 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY LIMITATION - AMENDED AGGREGATE PER PROJECT OR LOCATION Attached To and Forming Part of Policy 0100314448-1 Effective Date of Endorsement 07/25/2025 12:01AM at the Named Insured address shown on the Declarations Named Insured GEMS Technical Services Inc Additional Premium: Return Premium: $0 $0 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE SCHEDULE General Aggregate applies to EACH LOCATION in the amount of: Total ALL LOCATIONS Aggregate Limit: General Aggregate applies to EACH PROJECT in the amount of: $6,000,000 Total ALL PROJECTS Aggregate Limit: SECTION III — LIMITS OF INSURANCE — 2, is amended by the addition of the following: d. The General Aggregate Limit applies separately to each "project" of the Named Insured or to each "location" of the Named Insured as indicated in the Schedule above. Notwithstanding the application of the General Aggregate Limit to each "project" or each "location" of the Named Insured, under no circumstances will we pay more than the TOTAL ALL LOCATIONS AGGREGATE LIMIT or the TOTAL ALL PROJECTS AGGREGATE LIMIT shown in the Schedule above for all claims arising out of all "locations" or all "projects" as applicable under this policy. The following are added to the DEFINITIONS section of this policy: "Project" means all work done by you or on your behalf, away from premises owned or rented to you, to complete an individual bid or negotiated contract to provide services for a specified period of time. Multiple jobs, work orders, purchase orders, change orders or work done at multiple locations under one contract are not separate "projects" within the meaning of this coverage. "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CAS4005 0310 Page 1 of 1 Page 366 of 730 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED- STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION PERMITS - BLANKET Attached To and Forming Part of Policy 0100314448-1 Effective Date of Endorsement 07/25/2025 12:01AM at the Named Insured address shown on the Declarations Named Insured GEMS Technical Services Inc Additional Premium: Return Premium: $0 $0 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE A. SECTION II - WHO IS AN INSURED is amended to include as an Additional Insured, any state or governmental agency or subdivision or political subdivision that has issued a permit for your operations, when it is required as a condition of such permit that the state or governmental agency or subdivision or political subdivision be named as an Additional Insured on this Policy, but only with respect to vicarious liability imposed on the Additional Insured as a result of those operations performed by you or on your behalf for which the state or political subdivision has issued the permit. However: 1. The insurance afforded to such Additional Insured only applies to the extent permitted by law; and 2. Will not be broader than that which you are required, as a condition of the permit, to provide for such Additional Insured. B. With respect to the insurance afforded to these Additional Insureds, the following additional exclusions apply: This insurance does not apply to any: 1. "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; 2. "Bodily injury" or "property damage" included within the "products -completed operations hazard"; 3. "Bodily injury", "property damage" or "personal and advertising injury" arising out of the sole negligence of the Additional Insured or employees of the Additional Insured; or 4. "Bodily injury", "property damage" or "personal and advertising injury" to any employee of the Named Insured or to any obligation of the Additional Insured to indemnify another because of damages arising out of such injury or damage. C. A state or political subdivision's status as an Additional Insured under this endorsement ends when "your work" under such permit is completed. D. With respect to the insurance afforded to the Additional Insured, the following is added to SECTION III — LIMITS OF INSURANCE: The most we will pay on behalf of the Additional Insured is the amount of insurance: 1. Required as a condition of the permit; or 2. Available under the applicable limits of insurance; whichever is less. CAS5018 0420 Page 1 of 2 Page 367 of 730 This endorsement shall not increase the applicable limits of insurance. E. Duties of the Additional Insured in the event of "occurrence", offense, claim or "suit": 1. The Additional Insured must promptly give notice of an "occurrence" an offense which may result in a claim, a claim which is made or a "suit", to any other insurer which has insurance for a loss to which this insurance may apply. 2. The Additional Insured must promptly tender the defense of any claim made or "suit" to any other insurer which also issued insurance to the Additional Insured as a Named Insured or to which the Additional Insured A. may qualify as an Additional Insured for a loss to which this insurance may apply. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CAS5018 0420 Page 2 of 2 Page 368 of 730 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) - AUTOMATIC Attached To and Forming Part of Policy 0100314448-1 Effective Date of Endorsement 07/25/2025 12:01AM at the Named Insured address shown on the Declarations Named Insured GEMS Technical Services Inc Additional Premium: $0 Return Premium: so This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART ELECTRONIC DATA LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART POLLUTION LIABILITY COVERAGE PART DESIGNATED SITES POLLUTION LIABILITY LIMITED COVERAGE PART DESIGNATED SITES PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART RAILROAD PROTECTIVE LIABILITY COVERAGE PART UNDERGROUND STORAGE TANK POLICY DESIGNATED TANKS The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV - Conditions: We waive any right of recovery against any person or organization, because of any payment we make under this Coverage Part, to whom the insured has waived its right of recovery in a written contract or agreement. Such waiver by us applies only to the extent that the insured has waived its right of recovery against such person or organization prior to loss. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CG 24 53 12 19 © Insurance Services Office, Inc, 2018 Page 1 of 1 Page 369 of 730 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT Attached To and Forming Part of Policy 0100314448-1 Effective Date of Endorsement 07/25/2025 12:01AM at the Named Insured address shown on the Declarations Named Insured GEMS Technical Services Inc Additional Premium: Return Premium: $0 $0 This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE ENVIRONMENTAL CONTRACTING AND PROFESSIONAL SERVICES LIABILITY COVERAGE PRODUCTS POLLUTION LIABILITY COVERAGE PREMISES ENVIRONMENTAL LIABILITY INSURANCE COVERAGE ENVIRONMENTAL COMBINED LIABILITY POLICY - ALL COVERAGE PARTS The insurance provided to Additional Insureds shall be excess with respect to any other valid and collectible insurance available to the Additional Insured unless the written contract specifically requires that this insurance apply on a primary and non-contributory basis, in which case this insurance shall be primary and non-contributory. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CAS5003 0717 Page 1 of 1 Page 370 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Steven Kjergaard, Director of Aviation Airport Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution accepting Iowa DOT FY-2026 Commercial Service Vertical Infrastructure grant, in the amount of $123,103.00, for Terminal Renovations (paint and carpet). RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Iowa DOT Grant @ 100%, no required match. Project is estimated at slightly more than grant amount (approximately $4,500). Extra funding will come out of Airport operating budget. ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. FY2026 CSVI Agreement ALO Page 371 of 730 Page 372 of 730 IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR THE FISCAL YEAR 2026 COMMERCIAL SERVICE VERTICAL INFRASTRUCTURE PROGRAM (CSVI) This AGREEMENT is made between the Iowa Department of Transportation called the "Iowa DOT" and City of Waterloo, hereafter the "SPONSOR". 1.00 PURPOSE: The purpose of this agreement is to set forth terms, conditions and obligations for accomplishment of certain improvements at the Waterloo Regional Airport, hereafter the "Airport". Improvements shall consist of: Terminal Renovations , as more clearly defined in the project application. It shall be referred to as the "Project" and shall be identified by Project number: 9I260AL0200 Contract number: CNTRT-00009014 2.0 GENERAL PROVISIONS 2.01 The SPONSOR shall have 90 days to sign and return this agreement or the Iowa DOT reserves the right to revoke this grant. 2.02 The SPONSOR shall have the project under contract no later than 12 months after the date of the agreement or the Iowa DOT reserves the right to revoke this grant. 2.03 The Iowa DOT agrees to reimburse the SPONSOR 100% of the eligible project costs, not to exceed the maximum amount payable of $123,103 incurred according to the terms of this agreement. Reimbursement will be made in whole dollar amounts only, rounded down. Final payment request may include documentation of unreimbursed amounts due to rounding. Final reimbursement will be made up to the contract amount in whole dollars. 2.04 All projects meeting the definition of public improvements in each of the following categories shall adhere to the appropriate award procedures: • The competitive bid and competitive quotation procedures for vertical infrastructure as identified in Chapter 26 of the Code of Iowa and 761 Iowa Administrative Code Chapter 180. (https://www.legis.iowa.gov/docs/iac/chapter/761.180.pdf) • Competitive bid procedures for all projects greater than $206,000. o Competitive quotation procedures for airport authorities and city sponsors with populations greater than 50,000 for projects between $114,000 and $206,000 o Competitive quotation procedures for airport authorities and city sponsors with population of 50,000 or less for projects between $82,000 and $206,000, 1 Page 373 of 730 o Informal local procedures for projects less than the thresholds identified for competitive quotations. • Maximum guaranteed price contract requirements for eligible projects as identified in Chapter 26A of the Code of Iowa. 2.05 The SPONSOR shall follow requirements of the Iowa Code Section 544A.18, Iowa Code Chapter 26A, 193B Iowa Administrative Code Chapter 5, Chapter 542B of the Code of Iowa, and 193C Administrative Code Chapter 1 to determine when professional engineering, architectural plans and specifications, and/or construction documents* must be used. The SPONSOR shall submit any plans, specifications, construction documents and other contract documents to the Iowa DOT for its files. *See 26A.3(2) 2.06 Should the SPONSOR fail to comply with any Condition or Assurance provided herein, the Iowa DOT may withhold further payment and may require reimbursement of any or all payments made by the Iowa DOT toward accomplishment of the Project. 2.07 The Iowa DOT shall not waive any right of authority by making payments pursuant to this agreement, and such payments shall not constitute approval or acceptance of any part of the Project. 2.08 Neither the Department nor the Sponsor intend to create rights in, and shall not be liable to, any third parties by reason of this agreement. 2.09 If any provision of this agreement is held invalid, the remainder of this agreement shall not be affected thereby if such remainder would then continue to conform to applicable law and the intent of this agreement. 2.10 The Iowa DOT shall determine what costs charged to the project account are eligible for participation under the terms of this agreement and the SPONSOR shall bear all additional costs accepted and paid. Only those eligible costs incurred after this agreement is executed shall be reimbursed, unless the SPONSOR receives written notice from the Iowa DOT that the Sponsor has authority to incur costs. 2.11 Notwithstanding any other provisions of this agreement, the Iowa DOT shall have the right to enforce, and may require the SPONSOR to comply with, any and all Conditions and Assurances agreed to herein. 2.12 The Iowa DOT's obligations hereunder shall cease immediately, without penalty of further payment being required, in any year for which the General Assembly of the State of Iowa fails to make an appropriation or reappropriation to pay such obligations, and the Iowa DOT's obligations hereunder shall cease immediately without penalty of further payment being required at any time where there are not sufficient authorized funds lawfully available to the Iowa DOT to meet such obligations. The Iowa DOT shall give the SPONSOR notice of such termination of funding as soon as practicable after the Iowa DOT becomes aware of the failure of funding. In the event the Iowa DOT provides such notice, the SPONSOR may terminate this agreement or any part thereof. 2.13 The SPONSOR is the contracting agent and, as such, retains sole responsibility for compliance with local, state and federal laws and regulations related to accomplishment of the Project. The sponsor shall ensure compliance with Title VI of the Civil Rights Act 2 Page 374 of 730 of 1964, 78 STAT. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4, and all requirements imposed by or pursuant to the end that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving financial assistance from the Iowa DOT. In accordance with Iowa Code Chapter 216, the SPONSOR shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. 2.14 Funding will be available for reimbursement of the project for two years after the date of the agreement, unless appropriations are withdrawn under 2.10. Assurances in this agreement remain in full force and effect for a period of 20 years from the date of the agreement. 2.15 The SPONSOR agrees to indemnify, defend, and to hold the Iowa DOT harmless from any action or liability out of the design, construction, maintenance and inspection or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Iowa DOT's application review and approval process, plan and construction reviews, and funding participation. 2.16 In the case of any dispute concerning the terms of this agreement, the parties shall submit the matter to arbitration pursuant to the Iowa Code Chapter 679A. Either party has the right to submit the matter to arbitration after 10 days notice to the other party of the intent to seek arbitration. The written notice must include a precise statement of the dispute. The Iowa DOT and the SPONSOR agree to be bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the State or Federal courts absent exhaustion of the provisions of this paragraph for arbitration. 2.17 Infrastructure and/or work products developed through this grant become the property of the SPONSOR and the SPONSOR's responsibility to maintain. 2.18 The attached Exhibit(s) will apply and are hereby made a part of this agreement: • Exhibit A, "Utilization of Targeted Small Business (TSB) Enterprises on Non -Federal Aid Projects (Third -Party State Assisted Projects)" 3.00 PROJECT CONDITIONS 3.01 The SPONSOR Agrees to: (a) Let contracts according to provisions of Chapter 26 of the Iowa Code, as well as Chapter 26A of the Iowa Code if applicable, and preside at all public hearings occasioned by the Project. (b) Contract for all professional and construction services as needed, submitting a copy of any engineering/consultant contract to the Iowa DOT. If the engineering/consultant agreement is more than $150,000 and the sponsor will request state reimbursement for the engineering/consultant services, the agreement must be submitted to the Iowa DOT for pre -audit prior to execution of the agreement. (c) Establish and maintain a project schedule and provide the schedule to the Iowa DOT. 3 Page 375 of 730 (d) Obtain and provide the sales tax exemption certificates through the Iowa Department of Revenue and Finance to the successful bidder and any subcontractors to enable them to purchase qualifying materials for the project free of sales tax. (e) Submit to the Iowa DOT a Request for Reimbursement form, copies of invoices, and proof of payment for reimbursement. Progress payments are allowed. (f) Inspect work and equipment, test materials, and control construction to ensure that the design intent of the plans and specifications is achieved. (g) Inform the Iowa DOT of construction completion and allow the Iowa DOT access to review the completed project. (h) Certify satisfactory completion of the Project by resolution or signed final acceptance form and provide a copy to the Iowa DOT. (i) Retain all records relating to project cost, including supporting documents, for a period of three (3) years following final payment by the Iowa DOT, and to make such records and documents available to Iowa DOT personnel for audit. (j) Ensure that applicable General Provisions and Project Conditions are included in any agreement between the SPONSOR and Engineer/Consultant. 4.00 SPECIAL PROVISIONS 4.01 The Project is for the sole purpose and use of aviation related activities and must be owned by the SPONSOR. The SPONSOR shall not lease airport space constructed with this grant to activities unrelated to aviation. 5.00 SPONSOR ASSURANCES By authorizing execution of this agreement the SPONSOR hereby certifies that: 5.01 It will not enter into any transaction which would operate to deprive it of any of the rights and powers necessary to perform any or all of the assurances made herein, unless by such transaction the obligation to perform all such covenants are assumed by another public agency found by the Iowa DOT to be eligible under the laws of the State of Iowa to assume such obligations and to have the power, authority, and financial resources to carry out all such obligations. If an arrangement is made for the management or operation of the Airport by any agency or person other than the SPONSOR or an employee of the SPONSOR, the SPONSOR will reserve sufficient rights and authority to insure that the Airport will be operated and maintained in accordance with these assurances. The SPONSOR retains responsibility for compliance with these assurances and all other provisions of this agreement, regardless of any arrangement for management or operation of the airport. 5.02 It will not dispose of or encumber its title or other interests in the site and facilities during the 20-year period of this agreement. 5.03 It will operate and maintain in a safe and serviceable condition the Airport and all facilities thereon and connected therewith which are necessary to service the aeronautical users of the Airport and will not permit any activity thereon which would interfere with its use for airport purposes. 5.04 Insofar as it is within its power and reasonable, the Sponsor will, either by the acquisition and retention of easements or other interests in or rights for the use of land or airspace 4 Page 376 of 730 and by the adoption and enforcement of zoning regulations, prevent the construction, erection, alteration, or growth of any structure, tree, or other object in the approach areas of the runways of the Airport, which would constitute an obstruction to air navigation according to the criteria or standards prescribed in Section 77.23 as applied to Section 77.25, Part 77, of the Federal Aviation Regulations. In addition, the Sponsor will not erect or permit the erection of any permanent structure or facility which would interfere materially with the use, operation, or future development of the Airport, or any portion of a runway approach area in which the Sponsor has acquired, or hereafter acquires. 5.05 It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the Iowa DOT for the maintenance and operation of such facilities as identified in the Iowa Administrative Code 761-Chapter 720.10 5.06 It will operate the Airport as such for the use and benefits of the public. In furtherance of this covenant (but without limiting its general applicability and effect), the SPONSOR specifically agrees that it will keep the Airport open to all types, kinds, and classes of aeronautical use on fair and reasonable terms without unlawful discrimination between such types, kinds, and classes. The SPONSOR may establish such fair, equal, and not unjustly discriminatory conditions to be met by all users of the Airport as may be necessary for the safe and efficient operation of the airport. The SPONSOR may also prohibit or limit any given type, kind, or class of aeronautical use of the Airport if such action is necessary for the safe operation of the Airport or necessary to serve the civil aviation need of the public. It will operate the Airport on fair and reasonable terms, and without unjust discrimination. 5.07 The SPONSOR will keep up-to-date and provide to the Iowa DOT an airport layout plan. The SPONSOR will not make or permit the making of any changes or alterations in the Airport or any of its facilities other than in conformity with the airport layout plan, if such changes or alterations might adversely affect the safety, utility, or efficiency of the Airport. 6.00 EXECUTION OF THE AGREEMENT. By resolution made a part of this agreement the SPONSOR authorized the undersigned to execute this agreement. Signed this day of , , on behalf of the SPONSOR. By: Attested: Title: Title: Signed this day of , on behalf of the Iowa Department of Transportation. By: Tamara Nicholson Director Modal Transportation Bureau 5 Page 377 of 730 Exhibit A CONTRACT PROVISION Targeted Small Business (TSB) Affirmative Action Responsibilities on Non -Federal Aid Projects (Third -Party State -Assisted Projects) October 2024 Page 378 of 730 1. TSB DEFINITION A TSB is a small business, as defined by Iowa Code Section 15.102(10), which is 51% or more owned, operated and actively managed by one or more women, minority persons, service -disabled veterans or persons with a disability provided the business meets all of the following requirements: is located in this state, is operated for profit and has an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal years. 2. TSB REQUIREMENTS In all State -assisted projects made available through the Iowa Department of Transportation, local governments have certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in business enterprises. These requirements are based on Iowa Code Section 19B.7. These requirements supersede all existing TSB regulations, orders, circulars, and administrative requirements. 3. TSB DIRECTORY INFORMATION Available from: Iowa Economic Development Authority Targeted Small Business Certification Program 1963 Bell Ave. Suite 200 Des Moines, IA 50315 Phone: (515-348-6193) Website: https://www.iowaeda.com/small-business/targeted-small-business/ 4. THE CONTRACTOR'S TSB POLICY The contractor is expected to promote participation of disadvantaged business enterprises as suppliers, manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore, the contractor's TSB policy shall be: It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical opportunity to participate in contracts funded with State -assisted funds which are administered by this firm (e.g. suppliers, manufacturers and subcontractors). The purpose of our policy is to encourage and increase the TSB participation in contracting opportunities made available by State -assisted programs. 5. CONTRACTORS SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractors affirmative action responsibilities. This person shall have the necessary statistics, funding, authority, and responsibility to carry out and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing, and implementing the program on a day-to-day basis. The officer shall also: A. For current TSB information, contact the Iowa Economic Development Authority (515-348-6200) to identify potential material suppliers, manufacturers, and contractors. Page 1 Page 379 of 730 A. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into the firm's bid. B. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time quotations are submitted. Maintain complete records of negotiations efforts. C. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other actions that can be viewed as technical assistance. D. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements. E. Require all subcontractors and material suppliers to comply with all contract equal opportunity and affirmative action provisions. 6. COUNTING TSBs PARTICIPATION ON A PROJECT TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work, or other commercially useful function. A. The bidder may count: 1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers; or 2) Work to be subcontracted to a TSB; or 3) Any other commercially useful function. B. The contractor may count: 1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from raw materials. 2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a commercially useful function in the supply process. 3) Only those expenditures to TSBs that perform a commercially useful function in the work of a contract, including those as a subcontractor. 4) Work the Contracting Authority has determined that it involves a commercially useful function. The TSB must have a necessary and useful role in the transaction of a kind for which there is a market outside the context of the TSB program. For example, leasing equipment or purchasing materials from prime contractor would not count. 7. REQUIRED DATA, DOCUMENTS AND CONTRACT AWARD PROCEDURES FROM BIDDERS/CONTRACTORS FOR PROJECTS WITH ASSIGNED GOALS A. Bidders Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the contract. Bidders shall complete the bidding documents plus Form 730007, TSB Pre -Bid Contact Information. Form 730007 can be found here: https://iowadot.seamlessdocs.com/f/TargetedSmallBusinessTSBPrebidContactlnfo Page 2 Page 380 of 730 A. Contractors Using Quotes From TSBs Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated on the Pre- BID Contract Information Form. B. Contractors NOT Using Quotes From TSBs If there are no TSBs listed on the Pre -bid Contact Information Form, then the contractor shall document all efforts made to include TSB participation in this project by documenting the following: 1) What pre -solicitation or pre -bid meetings scheduled by the contracting authority were attended? 2) Which general news circulation, trade associations and/or minority -focused media were advertised concerning the subcontracting opportunities? 3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed for the TSBs to participate effectively? 4) Were initial solicitations of interested TSBs followed up? 5) Were TSBs provided with adequate information about the plans, specifications, and requirements of the contract? 6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the decision based on an investigation of their capabilities? 7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the contractor? 8) Were services used of minority community organization, minority contractors' groups; local State and Federal minority business assistance offices or any other organization providing such assistance. The above documentation shall remain in the contractor's files for a period of three (3) years after the completion of the project and be available for examination by the Iowa Economic Development Authority. Page 3 Page 381 of 730 Form 730007WP 7-97 Contractor Project# County City TARGETED SMALL BUSINESS (TSB) PRE -BID CONTACT INFORMATION (To Be Completed By All Bidders per the Current Contract Provision) Page# In order for your bid to be considered responsive, you are required to provide information on this form showing your Targeted Small Business contacts made with your bid submission. This information is subject to verification and confirmation. In the event it is determined that the Targeted Small Business goals are not met, then before awarding the contract, the Contracting Authority will make a determination as to whether or not the apparent successful low bidder made good faith efforts to meet the goals. NOTE: Every effort shall be made to solicit quotes or bids on as many subcontractable items as necessary to achieve the established goals. If a TSB's quote is used in the bid, it is assumed that the firm listed will be used as a subcontractor. TABLE OF INFORMATION SHOWING BIDDERS PRE -BID TARGETED SMALL BUSINESS (TSB 1 CONTACTS SUBCONTRACTOR TSB DATES CONTACTED QUOTES RECEIVED QUOTATION USED IN BID YES/ NO DATES CONTACTED YES/ NO DOLLAR AMT. PROPOSED TO BE SUBCONTRACTED Total dollar amount proposed to be subcontracted to TSB on this project $ List items by name to be subcontracted: Page 4 Page 382 of 730 UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES ON NON-FEDERAL AID PROJECTS (THIRD -PARTY STATE -ASSISTED PROJECTS) In accordance with Iowa Code Section 19B.7, it is the policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business (TSB) enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in whole or part with State funds. Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants, suppliers, or participants in the work covered by this agreement. The Recipient's "positive efforts" shall include, but not be limited to: 1. Obtaining the names of qualified TSB firms from the Iowa Economic Development Authority (515-725-3132) or from its website at: https://www.iowa.gov/tsb/index.php/home. 2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for proposal (RFP) process. 3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms the availability of subcontract work. 4. Considering establishment of a percentage goal for TSB participation in each contract that is a part of this project and for which State funds will be used. Contract goals may vary depending on the type of project, the subcontracting opportunities available, the type of service or supplies needed for the project, and the availability of qualified TSB firms in the area. 5. For construction contracts: a) Including in the bid proposals a contract provision titled "TSB Affirmative Action Responsibilities on Non -Federal Aid Projects (Third -Party State -Assisted Projects)" or a similar document developed by the Recipient. This contract provision is available on-line at: http://www.dot.state. ia.us/local_systems/publications/tsb_contract_provision.pdf b) Ensuring that the awarded contractor has and shall follow the contract provisions. 6. For consultant contracts: a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set. b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal, if any. This should include obtaining documentation from the consultant that includes a list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal; and, if the consultant does not propose to use a TSB firm that submitted a subcontract proposal, an explanation why such a TSB firm will not be used. The Recipient shall provide the Iowa DOT the following documentation: 1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive efforts and it should be placed in the general project file. 2. Bidding proposals or RFPs noting established TSB goals, if any. 3. The attached "Checklist and Certification." This form shall be filled out upon completion of each project and forwarded to: Iowa Department of Transportation, Civil Rights Coordinator, Office of Employee Services, 800 Lincoln Way, Ames, IA 50010. Page 5 Page 383 of 730 CHECKLIST AND CERTIFICATION For the Utilization of Targeted Small Businesses (TSB) On Non -Federal -aid Projects (Third -Party State -Assisted Projects) Form 260017 flowa DOT] 260017. Checklist and Certification for the Utilization of TSBs on Non -Federal Projects Recipient: Project Number: County: Agreement Number: 1. Were the names of qualified TSB firms obtained from the Iowa Economic Development Authority? ❑ YES ❑ NO If no, explain 2. Were qualified TSB firms notified of project? L YES 0 NO If yes, by ❑ letter, ❑ telephone, ❑ personal contact, or ❑ other (specify) If no, explain 3. Were bids or proposals solicited from qualified TSB firms? ❑ YES ❑ NO If no, explain 4. Was a goal or percentage established for TSB participation? ❑ YES ❑ NO If yes, what was the goal or percentage? If no, explain why not: 5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑ YES ❑ NO If no, what action was taken by Recipient? Is documentation in files? ❑ YES L NO 6. What was the dollar amount reimbursed to the Recipient from the Iowa Department of Transportation? $ What was the final project cost? $ What was the dollar amount performed by TSB firms? $ Name(s) and address(es) of the TSB firm(s) (Use additional sheets if necessary) Was the goal or percentage achieved? ❑ YES ❑ NO If no, explain As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB firms as participants in the State -assisted contracts associated with this project. Title Signature Date Page 6 Page 384 of 730 Page 385 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Randy Bennett, Public Works Division Manager Public Works Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving the sale of used equipment/vehicles from the Public Works Department via the Purple Wave website. RECOMMENDED COUNCIL ACTION Requesting approval for sale of assets. SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. FALL25 PURPLE WAVE ASSET LIST -USE Page 386 of 730 • w,ar4' CITY OF WATERLOO, IOWA ,,, ;.. rA o Waterloo Public Works Division 0 7 V 1 Mayor QUENTIN HART COUNCIL MEMBERS JOHN CHILES Ward 1 DAVE BOESEN Ward 2 NIA WILDER Ward 3 Central Garage 625 Glenwood St. • Waterloo, IA 50703 • Phone (319) 291-4440 • Fax (319)232-0264 PROPOSED ASSETS TO BE DISPOSED OF ON PURPLE WAVE #221712- 2017 CHEVROLET COLORADO (WRECKED BY UNINSURED MOTORIST) #410103- 2003 FORD RANGER #111702- 2017 FORD POLICE INTERCEPTOR SUV #111805- 2018 FORD POLICE INTERCEPTOR SUV #144A03- 2005 JOHN DEERE 544J FRONT END LOADER #151301- 2014 PETERBILT REFUSE TRUCK #194C01- 2002 INTERNATIONAL/ETNYRE OIL DISTRIBUTOR #140201- 1999 JOHN DEERE 310SE LOADER/BACKHOE #530025- 1997 F-450 DIESEL SMALL DUMP TRUCK #140701- 2007 FORD F-150 PICKUP #141519- 2015 JOHN DEERE 825 GATOR SIDE -BY -SIDE BELINDA #142G02- 2000 F-250 SERVICE TRUCK CREIGHTON-SMITH Ward 4 RANGER WHEEL BALANCER -MODEL LS43B RAY FEUSS Ward 5 ROB NICHOLS At -Large STEVE SIMON At -Large RANGER TIRE MACHINE -MODEL R76ATR VERTICAL STEEL CABINETS (4) GRACO LASER LINE PAINTER -MODEL 3900 USED TRAFFIC CAMERAS USED PARKING METERS USED STREET LIGHTING USED PD BOXES FOR FORD EXPLORERS (NO LONGER IN USE) 15-STEP PLATFORM LADDERS (2) Rich Strange Central Garage Director WE'RE WORKING FOR YOIJ! An Equal Opportunity/Affirmative Action Employer Page 387 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Jamie Knutson, City Engineer Engineering Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Motion to approve Final Quantity Summary with Lodge Construction, Inc., of Clarksville, Iowa, for a net increase of $2,213.80, in conjunction with the FY 2024 Sulentic Park Shelter, Contract No. 1105, and authorizing the Mayor to execute said document. RECOMMENDED COUNCIL ACTION Approve Final Quantity Summary SUMMARY STATEMENT AND BACKGROUND INFORMATION This is the accumulated amount of adjustments from original to final quantities that were determined necessary during the construction of the project, which results in a net crease in the total project cost. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Final Quantity Summary - Signed Page 388 of 730 Page 389 of 730 CITY OF WATERLOO, IOWA FINAL QUANTITY SUMMARY PROJECT: F.Y. 2024 SULENTIC PARK SHELTER , CONTRACT NO. 1105 Date Prepared: AUGUST 25, 2025 AMOUNT: $ $2,213.80 Increase TO; LODGE CONSTRUCTION, INC. , Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated 05/08/2024. A. Description of change to be made or extra work to be done: Adjustment of original construction quantities to actual construction quantities. B. Reason for ordering change or extra work: As -built quantities varied for some bid items due to necessity. C. Settlement for cost of work to be made as follows: Compensation has already been made to the contractor through bid items. See attached summary. Total Net Increase $2,213.80 CITY OF WATERLOO BY: LODGE CONSTRUCTION, INC. Date CONTRACTOR Mayor ATTEST: City Clerk Date BY: PRINTED NAME: v c Se TITLE: APPROVED: y Engineer Date 8/27/2025 Date Page 390 of 730 ITEM NO. 1 F.Y. 2024 SULENTIC PARK SHELTER, CONT 1105 SUBGRADE PREPARATION 2 3 4 5 6 7 8 9 10 11 12 1001 1002 1003 2001 3001 3002 ITEM DESCRIPTION STRIPPING, SALVAGING, AND SPREADING TOPSOIL EXCAVATION, CLASS 10 EXCAVATION, CLASS 10, BORROW SHELTER PAD, 5 INCH, PCC, CLASS C SIDEWALK, PCC, CLASS C, 4 INCH SHELTER STRUCTURE, 20' x 28', COMPLETE, STRAW WATTLE INSTALLATION STRAW WATTLE REMOVAL HYDRAULIC SEEDING CONSTRUCTION ENTRANCE INSTALLATION, MAINTENANCE AND REMOVAL MOBILIZATION SIDEWALK, PCC, CLASS C, 4 INCH EXCAVATION, CLASS 10 HYDRAULIC SEEDING TOPSOIL,OFFSITE TEMPORARY SEEDING 84 MULCHING MODIFIED SUBBASE UNIT SY CY CY CY SY SY LS LF LF SY LS 0 SY LS SY CY SY LS ORIGINAL QUANTITY 86.7 901 75.0 13.0 86.7 162.0 1.0 180.0 180.0 901.0 1.0 1.0 178.7 1.0 126.57 48.0 1100.0 1.0 FINAL QUANTITY 86.7 901.0 75.0 13.0 86.7 162.0 1.0 175.0 175.0 2,183.4 1.0 1,0 166.5 1.0 126.60 48.0 1,100.0 1.0 CITY OF WATERLOO APPROVAL CONTRACTOR APPROVAL: LODGE CONSTRUCTION CONTRACTOR UNIT PRICE $ 12.00 $ 4.00 $ 20.00 $ 65.00 $ 71.00 $ 66.00 $ 61,000.00 $ 4.00 $ 2.00 $ 2.50 $ 1,500.00 $ 7,500.00 $ 79.20 $ 1,000.00 $ 2.50 $ 62.00 $ 1.45 $ 771.80 INCREASE/ DECREASE QUANTITY INCREASE/ DECREASE COST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $ -5.00 $ (20.00) -5.00 1282.40 (10.00) $ 3,206.00 0.00 0.00 12.15 (962.28) 0.00 $ 0.03 0.08 0.00 0.00 0.00 TOTAL= 2,213.80 ORIGINAL CONTRACT AMOUNT= $ 97,169.60 CHANGE ORDER #1= $ 15,465.50 CHANGE ORDER #2 = $ 2,976.00 CHANGE ORDER #3 = $ 2,366.80 FINAL QUANTITY SUMMARY = $ 2,213.80 TOTAL CONTRACT AMOUNT = $ 120,191.70 PAYMENTS TO CONTRACTOR ESTIMATES 1-5 = $ 114,182.12 RETAINAGE = $ 6,009.58 TOTAL PAID TO CONTRACTOR = $ 120,191.70 Page 391 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Jamie Knutson, City Engineer Engineering Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving Completion of Project and Recommendation of Acceptance of Work for work performed by Lodge Construction, Inc., of Clarksville, Iowa, in the amount of $120,191.70, in conjunction with the FY 2024 Sulentic Park Shelter, Contract No. 1105, and receive and file a two- year maintenance bond. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS Page 392 of 730 1. Cont 1105 Maintenance Bond Page 393 of 730 MAINTENANCE BOND ALL MEN BY THESE PRESENTS: Bond No. 2370198 That, Lodge Construction, Inc. of Shell Rock, IA as Principal, and the Swiss Re Corporate Solutions America Insurance Corporation are held and firmly bound unto City of Waterloo, Iowa penal sum of One Hundred Twenty Thousand One Hundred Ninety-one & 701100 as Surety, in the ($ 120,191.70 Dollars, lawful money of the United States of America, for the payment of which, well and truly to be made, the Principal and Surety bind themselves, their and each of their heirs, executors, administrators, successors, and assigns, jointly and severalty, firmly by these presents. Whereas the said Principal entered into a certain contract, with City of Waterloo, Iowa To furnish all the material and labor necessary for the construction of F.Y. 2024 Sulentic Park Shelter, CONT 1105 in Waterloo, Iowa In conformity with certain specifications; and Whereas a further condition of said contract is that the said Principal should furnish a bond in indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said work within a period of two (2) years from date of acceptance of the work under said contract; and Whereas the said Swiss Re Corporate Solutions America Insurance Corporatiorfor a valuable consideration, has agreed to join with said Principal in such bond or guarantee, indemnifying said City of Waterloo, Iowa Now, therefore, the condition of this obligation is such, that if the said Principal shall, at his own cost and expense, remedy any and all defects that may develop in said work within the period of two (2J years from the date of date of acceptance of the work under said contract, by reason of bad workmanship or poor material used in the construction of said work and shall keep all work in continuous good repair during said period, and shall in all other respects, comply with all the terms and conditions of said contract with respect to maintenance and repair of said work, then this obligation to be null and void; otherwise, to be and remain in full force and virtue in law. In Witness whereof, we have hereunto set our hands and seals this 27th day of August , 2025 . Lodge Construction, Inc. Principal By: 1200 Main Street, Suite 800 Address Kansas City, MO 64105-2478 urance Corporation 1 c 1'p�,�.5 Alffry'r4 •,y EAL gl vin-Filct 1973 N: Vek,ssau.•• syfJ}d 1r Page 394 of 730 SWISS RE CORPORATE SOLUTIONS SWISS RE CORPORATE SOLUTIONS AMERICA INSURANCE CORPORATION ("SRCSAIC") SWISS RE CORPORATE SOLUTIONS PREMIER INSURANCE CORPORATION (°SRCSPIC°) WESTPORT INSURANCE CORPORATION (°WIC"} GENERALPOWEROF ATTORNEY KNOW ALL MEN BY THESE PRESENTS. THAT SRCSAIC, a corporation duly organized and existing under laws of the State of Missouri, and having its principal office in the City of Kansas City, Missouri, and SRCSPIC, a corporation organized and existing under the laws of the State of Missouri and having its principal office in the City of Kansas City, Missouri, and WIC, organized under the laws of the State of Missouri, and having its principal office in the City of Kansas City, Missouri, each does hereby make, constitute and appoint: JAY D. FREIERMUTH, CRAIG E. HANSEN, BRIAN M. DEIMERLY, ANNE CROWNER, TIM McCULLOH, DIONE R. YOUNG, SETH ROOKER, JENNIFER MARINO, JOSEPH TIERNAN, KATE ZANDERS, SARA HUSTON, JOHN CORD, GRACE DICKINSON, JAMIE GIFFORD, ZACH FULLER, and BEN WILLEAMS JOINTLY OR SEVERALLY Its true and lawful Altomey(s)-in-Fact, to make, execute, seal and deliver. for and on its behalf and as its act and deed, bonds or other writings obligatory in the nature of a bond on behalf of each of said Companies, as surety, on contracts of suretyship as are or may be required or permitted by law, regulation. contract or othenvise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the amount of: ONE HUNDRED TWENTY FIVE MILLION ($125,000,000.00) DOLLARS This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of Directors of both SRCSAIC and SRCSPIC at meetings duly called and held on the I8th of November 2021 and WIC by written consent ofits Executive Committee dated July 18.2011. "RESOLVED, that any two of the President, any Managing Director, any Senior Vice President, any Vice President, the Secretary or any Assistant Secretary be, and each or any of them hereby is, authorized to execute a Power of Attomey qualifying the attorney named in the given Power of Attorney to execute on behalf of the Corporation bonds, undertakings and ail contracts of surety, and that each or any of them hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Corporation; and it is FURTHER RESOLVED. that the signature of such officers and the seal of the Corporation may be affixed to any such Power of Attorney or to any certifira;e'rclstinz thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be binding upon the Cotp.,ratiur. when so affixed and in the future with regard to any bond, undertaking or contract of surety to which it is attached." eosivotiGJWFR ne .+ . 115 pRE,grr1j/. , ,r•`c''vo ro �'' 4 : G �i f�O AT<0 ;_ �Y 1d'Stalorr,5enior�te•peis CSA[C&Senior Vice President t f, S E A L e �s = E A L ufSRCSP enter rderVi i denrotll'[C Bi ' 973 , -. - 's_U'. /!��"ram// .`5yd, Rf!ssPU� ''$ V3�' ,'P!rSeau� y• B � l y '.�,``�� T .`ram Cet(riel Juquer, Senior 'Mel' rOfSRCSAI Vfee1'reeldent et SRCSPIC d Senior r resident erwie IN WITNESS WHEREOF, SRCSAIC, SRCSPIC, and WIC have caused their official seals to be hereunto affixed, and these presents to be signed by their authorized officers 15 this _. day of APRIL 20 25 Swiss Re Corporate Solutions America Insurance Corporation State of Illinois Swiss Re Corporate Solutions Premier Insurance Corporation County of Cook ' Westport Insurance Corporation On this 15 day of APRIL 20 zs, before me, a Notary Public personally appeared David Satory , Senior Vice Presidentof SRCSAIC and Senior Vice President of SRCSPIC and Senior Vice President of WIC and Gabriel Jacque; Senior Vice President of SRCSAIC and Senior Vice President ofSPCSPIC and Senior Vice President of WIC. personally known to me, who being by me duly sworn, acknowledged that they signed the above Power of Attomey as officers of' and acknowledged said instrumeyt to be the voluntary act and deed of their respective companies. Karen M!Szweda, Notary I, Jeffrey Goldberg the duly elected Senior Vice President and Assistant Secretary ofSRCS;L[C and SRCSPIC and WIC. do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney given by said SRCSAIC and SRCSPIC and WIC, which is still in full force and effect. IN WITNESS WHEREOF.] have set my hand and affixed the seals of the Companies thi �litlay of = August ,..20 25 OFFICIAL SEAL KAREN M SZWEDA Nancy Pubic, State of Illinois Cemissinn No 916626 My Ccarrdoion EMOres SapteaDet 26, 702' Jeffrey Goldberg. Seniof Vice President & Assistant Secretary of SRCSAIC and SRCSPIC and WIC Page 395 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Jamie Knutson, City Engineer Engineering Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Motion to approve Change Order No. 06 with Peterson Contractors, Inc., of Reinbeck, Iowa, for a net increase of $181,665.00, in conjunction with FY 2024 La Porte Road Improvements, Phase I Project, Contract No. 1016, DOT Contract No. STBG-SWAP-8155(760)--SG-07, and authorizing the Mayor and City Clerk to execute said document. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION Replacement of approximately 1,000 feet of water main. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES GO Bonds ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS Page 396 of 730 1. CO 06 Water Main Page 397 of 730 CJIOWAOOT Form 831240 (12-20) Accounting ID No.(5-digit number): CHANGE ORDER For Local Public Agency Projects No.: 06 Change Order No.:06 Non -Substantial: 7 Substantial: 0 Accounting ID No. (5-digit number): Project Number: HDP-8155(775)--71-07 Aug 25, 2025 Administering Office Concurrence Date Contract Work Type:PCC Pavement - Grade & Replace Local Public Agency: City of Waterloo Contractor:Peterson Contractors Inc. Date Prepared: August 5, 2025 You are hereby authorized to make the following changes to the contract documents. A - Description of change to be made: Increase Line Item 1210 WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 12 IN. Increase Line Item 1230 FITTINGS BY WEIGHT, DUCTILE IRON Increase Line Item 1240 WATER SERVICE STUB, COPPER, 1 IN. Increase Line Item 1270 VALVE, GATE, DIP, 12 IN. Increase Line Item 1280 FIRE HYDRANT ASSEMBLY, WM-201 Add New Line Item 8005 2554-0112004 WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 4 IN. Add New Line Item 8006 2554-0205107 WATER SERVICE STUB, COPPER 3/4 IN. Add New Line Item 8007 2554-0207004 VALVE, GATE, DIP, 4 IN. B - Reason for change: Existing water main was found to be in conflict with proposed storm sewer intakes and pipe. The location of this conflict where new water main is to be installed is between Grimm Street and Bopp Street or Sta 198+40 to 208+60. C - Settlement for Line Item 1210 Line Item 1230 Line Item 1240 Line Item 1270 Line Item 1280 Line Item 8005 Line Item 8006 Line Item 8007 cost(s) of change as follows with items addressed in Sections F and/or G: - Contract Unit Price - Contract Unit Price - Contract Unit Price - Contract Unit Price - Contract Unit Price - Agreed Unit Price - Agreed Unit Price - Agreed Unit Price D - Justification for cost(s) (See I.M. 6.000, Attachment D, Chapter 2.36, for acceptable justification): Line Item 8005 - Pricing is for a small quantity and within justification from last 12 month average IDOT bid prices. (Sept '24 - August '25) Line Item 8006 - Pricing is for a small quantity and is less than twice the cost from last 12 month average IDOT bid prices. (Sept '24 - August '25). This cost is four separate service lines, for an average of $2,500/EA per service connection. A recent project designed by AECOM in Winterset, IA that included 3/4" water service by EA bid for $2,650/EA in June 2025. Line Item 8007 - Pricing is for a small quantity and is justifiable based on it's similar cost to Item 0126 (Valve, Gate, DIP, 8 IN.) on this contract. E - Contract time adjustment: i< No Working Days added Working Days added: Unknown at this time Justification for selection: Page 1 of 3 Page 398 of 730 &IOWADOT Form 831240 (12-20) Accounting ID No.(5-digit number): Change Order No.:6 F - Items included in contract: Participating For deductions enter as Federal- aid State- aid Line Number Item Description Unit Price .xx Quantity .xxx Amount .xx X 1210 WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 12 IN. $120.00 1,020.000 $122,400.00 X 1230 FITTINGS BY WEIGHT, DUCTILE IRON $5.75 1,740.000 $10,005.00 X 1240 WATER SERVICE STUB, COPPER, 1 IN. $90.00 24.000 $2,160.00 X 1270 VALVE, GATE, DIP, 12 IN. $5,000.00 4.000 $20,000.00 X 1280 FIRE HYDRANT ASSEMBLY, WM-201 $9,400.00 1.000 $9,400.00 Add Row G - Items not included in contract: Delete Row TOTAL $163,965.00 Participating For deductions enter as Federal- aid State- aid Change Number Item Number Item Description Unit Price .xx Quantity .xxx Amount .xx X 8005 2554-0112004 WATER MAIN, TRENCHED, DUCTILE IRON PIPE (DIP), 4 IN. $125.00 17.000 $2,125.00 X 8006 2554-0205107 WATER SERVICE STUB, COPPER 3/4 IN. $210.00 47.000 $9,870.00 X 8007 2554-0207004 VALVE, GATE, DIP, 4 IN. $5,705.00 1.000 $5,705.00 Add Row Delete Row Page 2 of 3 TOTAL $17,700.00 Page 399 of 730 [CIOWADOT H. Signatures Signatures will be applied through DocExpress. Page 3 of 3 Page 400 of 730 PETERSON CONTRACTORS, INC. EZER. LZD�tS OZR[I K. EXTRA WORK AUTHORIZATION PO Box A Phone: 319-345-2713 Reinbeck, Iowa 50669 Fax: 319-345-2991 4, A �Ni" ,. �}—.....i �r a. T www.petersoncontractors.com Project Name: Date: PCI Job # Extra Work Autorization # Laporte Road Reconstruction J24265 08/22/25 Remarks or Description of Extra Work: The pricing below is for the Additional Water Services. Item # Description Quantity Units Base Unit Rate % Mark Up % Discount Adjusted Unit Rate Total Amount """ 3/4" Copper Service 47.00 LF $210.00 0.00% 0.00% $210.00 $9,870.00 *** 4" Valve 1.00 EA $5,705.00 0.00% 0.00% $5,705.00 $5,705.00 *** 4" DIP Water Service 17.00 LF $125.00 0.00% 0.00% $125.00 $2,125.00 *** 4" Fittings 560.00 LB $5.75 0.00% 0.00% $5.75 $3,220.00 Total Amount: The work covered by this authorization shall be performed in accordance with the same terms and conditions as included in the original contract. $20,920.00 Work Authorized and Changes Approved by: Prime Contractor or Owner: Peterson Contractors, Inc. By: By: Chris Fleshner Title: Date: Date: 8/22/2025 Page 401 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT JB Bolger, Park Superintendent Leisure Services Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Motion approving Change Order No. 1 with Matt Construction, Inc. of Sumner, Iowa, for a total increase of $2,576.52 in conjunction with the FY 2025 South Hills Golf Course Maintenance Building Contract No. 1130, and authorizing the Mayor and City Clerk to execute said document. RECOMMENDED COUNCIL ACTION Approve Change Order #1 for a total increase of $2,576.52 SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES Waterloo 2030 Community Vision Pillar 7 Sportstown USA IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. FY2025 South Hill Maint. Bldg CO#1 Page 402 of 730 2. FY202 South Hills Maint. Bldg CO#1 Support Docs. Page 403 of 730 Docusign Envelope ID: 42F250FB-C946-4CEB-BF15-7158082DD5D4 AIA Document G701° - 2017 Change Order PROJECT: (Name and address) South Hills Golf Course Maintenance Building 1830 East Shaulis Road Waterloo, IA 50701 OWNER: (Name and address) City of Waterloo 1101 Campbell Ave. Waterloo, IA 50701 CONTRACT INFORMATION: Contract For: Date: May 5, 2025 ARCHITECT: (Name and address) CMBA Architects 3228 Cedar Heights Drive Cedar Falls, IA 50613 CHANGE ORDER INFORMATION: Change Order Number: 001 Date: August 15, 2025 CONTRACTOR: (Name and address) Matt Construction, Inc. 203 Y Ave. Sumner, IA 50674 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Past Change Orders: Current Change Order: 001 the following changes were made to the contingency. COR 001: Trash Bucket for trench drain catch basin COR 002: Utilize existing water meter pit COR 004: Change 1" PEX to 1" copper service line DEDUCT DEDUCT DEDUCT TOTAL CONTINGENCY DEDUCT TOTAL CONTRACT ADD The Original Contingency Sum was The Contigency Sum prior to this change order The Contigency Sum will be decreased by this Change Order in the amount of The New Contigency Sum including this Change Order will be The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be ($279.64) ($3,647.33) ($8,649.55) ($10,000.00) ($2,576.52) $10,000.00 $0.00 ($10,000.00) $0.00 $ 230,958.00 $ 0.00 $ 230,958.00 $ 2,576.52 $ 233,534.52 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. CMBA Architects ARCHITECT (Firm name) Matt Construction, Inc. City of Waterloo CONTRACTOR (Firm name) OWNER (Firm name) AIA Document G701 — 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 16:34:29 ET on 08/18/2025 under Order No.3104240090 which expires on 10/01/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4B) Page 404 of 730 1 Docusign Envelope ID: 42F250FB-C946-4CEB-BF15-7158082DD5D4 SIGNATURE Dan Levi, SIGNATURE Megan Matt -Callahan, Principal Architect Project Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE 8/19/2025 DATE 8/19/2025 DATE SIGNATURE Quentin Hart, City of Waterloo Mayor PRINTED NAME AND TITLE DATE AIA Document G701 — 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 16:34:29 ET on 08/18/2025 under Order No.3104240090 which expires on 10/01/2025, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA4B) Page 405 of 730 2 F.Y. 2025 South Hills Golf Course Maintenance Building 1830 E Shaulis Rd Waterloo, IA 50701 Date: 8.15.25 Contractor: Matt Construction Inc. Change Request Description mi a''ILVi ARCHITECTURE Location Approved Denied Pending CO Request #1 Trash bucket for trench drain catch basin CO #01 $279.64 CO Request #2 Utilize existing water meter pit CO #01 $3,647.33 CO Request #3 NOT USED CO Request #4 Change 1" PEX to 1" copper service line CO #01 $8,649.55 Total Cost of Change Order #01 Approved Changes ADD $12,576.52 Original Contract Sum Included Project Contingency CO #1 Remaining Project Contingency $230,958.00 $10,000.00 $12,576.52 ($2,576.52) Contract Sum $233,534.52 Page 406 of 730 CO#1 Trench Drain Trash Bucket Add (1) trash bucket to trench drain catch basin Total: $279.64 MATT CONSTRUCTION, INC. Page 407 of 730 CO#2 R2 Utilize Existing Water Meter Pit Quantity Unit Cost/Unit Line Total Subtotal: $3,268.68 Remove new water meter pit from scope -1.00 LS $1,401.00 -$1,401.00 Bond Fee: $47.07 Add 82 LF of additional water service boring/trenching and PEX material 82.00 LF $25.00 $2,050.00 Contingency Fee: $0.00 Water service line change from 3/4" to 1" PEX 1.00 LS $159.00 $159.00 Profit: $331.58 Excavate existing cleanout, cap, reinstall cleanout between sand/oil separator and connection to sanitraty line 1.00 Is $767.89 $767.89 Provide addtional 75.91 Tons of fill 75.91 T $22.30 $1,692.79 ** Final grades have not yet been shot. It is possible additional fill will be necessary. Total: $3,647.33 CO#4 R1 Switch from 1" PEX to 1" Copper Service Line Remove 1" pex material Add 1" type L copper material & couplings Remove approx 20 LF of PEX piping Copper available in maximum of 100LF lengths, requires 3 additional boring setups and connections instead of the 1 required for PEX ** Copper material pricing is volatile and will be held through 7/28/25 Quantity Unit Cost/Unit Line Total Subtotal: $7,751.60 -382.00 LF $0.90 -$343.80 Bond Fee: $111.62 382.00 LF $16.51 $6,305.40 Contingency Fee: $0.00 1.00 LS $800.00 $800.00 Profit: $786.32 1.00 LS $990.00 $990.00 Total: $8,649.55 MATT CONSTRUCTION, INC. Page 408 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Finance Department September 2, 2025 AGENDA ITEM TITLE Motion to accept and place on file the arbitrage results reflecting that a rebate earnings payment of $101,764.86 is due to the Internal Revenue Service for the General Obligation Bonds Series 2022B. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. AROpinion7.31.25 Page 409 of 730 BERENS-TATE CONSULTING GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES August 8, 2025 Bridgett Wood City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Dear Bridgett: Enclosed is the arbitrage rebate report for the $5,685,000 General Obligation Bonds, Series 2022B. The report is through July 31, 2025, and shows positive rebate earnings of $101,764.86 and no yield reduction liability. A payment must be made to the United States Treasury by September 29, 2025 in the amount of $101,764.86. You need to sign and date the attached IRS Form 8038-T, and send it along with the check to the IRS. Also, please send me a copy of the signed 8038-T for our records. Make the checks payable to the "United States Treasury" and on the check include the issuer's name, address, EIN and "Form 8038-T". The form and check must be mailed by September 29, 2025. Do not send along a copy of the rebate report — only send the check and the 803 8-T to the IRS at the following address via certified mail: Department of the Treasury Internal Revenue Service Center Ogden, UT 84201-0027 Please feel free to call me with any questions or comments. Sincerely, Fred Rieser Enclosure 11414 WEST CENTER ROAD / SUITE 215 OMA11A, NEBRASKA 68144 • (402) 391-6188 • WWW.BERENST -i- )AA 0 of 730 Form 8038 1 (Rev. April 2011) Department of the Treasury Internal Revenue Service Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate ► Under Sections 143(g)(3) and 148(f) and Section 103(c)(6)(D) of the Internal Revenue Code of 1954 OMB No. 1545-1219 Reporting Authority Check box i 1 Issuer's name City of Waterloo, Iowa — 2 Issuer's employer identification number (EIN) 42-6005327 3 Number and street (or P.O. box no. if mail is not delivered to street address) 715 Mulberry Street Roo suite 4 Report number (For IRS Use Only) n n F- 5 City, town, or post office, state, and ZiP code Waterloo, Iowa 50703 6 Date of issue 6/21/2022 7 Name of issue General Obligation Bonds, Series 202213 8 CUSIP nurrrber 941647 P86 9 Name and title of officer of the issuer or other person whom the IRS may call for more information Kim Bahr, Assistant Finance Director 10 Telephone number of officer or other person 319-291-4323 1T pe of issue ► General corporate purpose capital improvements, etc. Issue price ► 11 5,722,377.60 Arbitrage Rebate and Yield Reduction Payments Amount 12 Computation date to which this payment relates (MM/DD/YYYY) 13 Arbitrage rebate payment (see instructions) ❑ check box if less than 100% 14 Yield reduction payment (see instructions) ❑ check box if less than 100% 15 Rebate payment from Qualified Zone Academy Bond (QZAB) defeasance escrow 7/31/2025 13 101,764.86 of rebate amount . _ . of yield reduction amount (see instructions) . . 14 15 enalty in Lieu of Arbitrage Rebate 16 Number of months since date of issue: ❑ 6 mos ❑ 12 mos ❑ 18 mos ❑ 24 mos ❑ Other. No. of mos/ 17 Penalty in lieu of rebate 18 Date of termination election (MM/DD/YYYY) 19 Penalty upon termination GEM 17 19 Late Payments 20 Does failure to pay timely qualify for waiver of penalty (see instructions) . . Yes ❑ No ❑ 21 Penalty for failure to pay on time (see instructions) 22 Interest on underpayment (see instructions) Eam Total Payment 23 Total payment. Add lines 13, 14, 15, 17, 19, 21, and 22_ Enter total here Miscellaneous 21 22 23 1 101,764.86 24 25 Proceeds used to redeem bonds 26 Gross proceeds used for qualified administrative costs for guaranteed investment contracts (GICs) and defeasance escrows 27 Fees paid for a qualified guarantee Unspent proceeds as of this computation date 24 0.00 25 0.00 26 27 28 Is the issue a variable rate issue 29 Did the issuer enter into a hedge? Name of provider Term of hedge 30 Were gross proceeds invested in a GIC? Name of provider Term of GIC Yes 0.00 0.00 No 28 29 1 30 31 Were any gross proceeds invested beyond an available temporary period? ✓ 32 Calculations for filing of this form prepared by: ❑ Issuer ❑✓ Preparer: Berens -Tate Consulting Group Under penalties of perjury, I declare that I have examined this return, and accompanying schedules and statements, and to the best of my knowledge and belief, they are true, correct, and complete. I further declare that I consent to the IRS's disclosure of the issuer's return information, as necessary to Signature process this return, to the person that I have authorized above. and Consent Signature of issuer's authorized representative Bridgett Wood, Finance Director 31 Date Type or print name and title Paid Preparer Use Only Print/Type preparer's name Frederick R Rieser IV • Prep is signature Date /sij check ❑ if s r 2,Z7 self-employed PTIN P01477022 Firm's name ► Berens -Tate Consulting Group Firm's address ► 11414 West Center Road, Suite 215, Omaha, NE 68144-4487 For Paperwork Reduction Act Notice, see the separate instructions. Cat. No. 11545Y Firm's EIN ► 47-0731211 Phone no. 402-391-6188 Form 8038-T (Rev. 4-2011) Page 411 of 730 BERENS-TATE CONSULTING GROUP SPECIALIZING IN TAX-EXEMPT BOND SERVICES August 8, 2025 Bridgett Wood City of Waterloo 715 Mulberry Street Waterloo, IA 50703 RE: City of Waterloo Black Hawk County, Iowa $5,685,000 General Obligation Bonds Series 2022B Dear Ms. Wood: The City of Waterloo ("City") has requested that we prepare certain computations related to the above bonds ("Bonds") from June 21, 2022, the issue date of the Bonds, through July 31, 2025, ("Computation Period"). The scope of our engagement consisted of preparing computations to determine the rebate amount for the Bonds for the Computation Period under Section 148(f) of the Internal Revenue Code (as amended, and Final Regulations promulgated thereunder) and this report is not to be used for any other purpose. In order to prepare these computations, the City provided us with certain closing documents for the Bonds, bond proceeds and withdrawal detail, and investment information. The attached exhibits were prepared using the aforementioned information, as described in the Summary of Computational and Source Information. In our opinion, the computations contained in the attached exhibits that were prepared using the information provided, are mathematically accurate. In the attached exhibits, the computations reflect for the Computation Period positive rebate earnings of $101,764.86 and no yield reduction liability. A payment of $101,764.86 must be made by September 29, 2025. No further computations are necessary as long as the Bond Fund is operated as described in the Tax Exemption Certificate and no additional gross proceeds arise. We have no obligation to update this report because of events occurring, or information coming to our attention, subsequent to the date of this report. Very truly yours, Berens -Tate Consulting Group 11414 WEST CENTER ROAD / SUITE 215 OMA11A, NEBRASKA 68144 • (402) 391-6188 • WWW.BERENST*1* 2 of 730 CITY OF WATERLOO ARBITRAGE REBATE REPORT TABLE OF CONTENTS EXHIBIT Summary of Computational and Source Information A Arbitrage Rebate Report (Summary) B Future Value Report (Detail Calculation) C Notes to the Report D Page 413 of 730 EXHIBIT A CITY OF WATERLOO SUMMARY OF COMPUTATIONAL AND SOURCE INFORMATION COMPUTATIONAL INFORMATION 1. The issue date of the Bonds is June 21, 2022. 2. Computation of the bond yield and future values are based upon a 30-day month, 360- day year, and semiannual compounding. 3. The initial offering price of the Bonds is $5,722,377.60 ($5,685,000 par plus $37,377.60 original issue premium). 4. For cash flow and yield computation purposes, all payments and receipts are assumed to be paid or received, respectively, as shown in the attached schedules. SOURCE INFORMATION The information used to complete the rebate calculation was obtained from the following sources: BOND DETAIL Issue date Amounts and payment dates of principal and interest Initial offering price Deposit and withdrawal of bond proceeds INVESTMENTS SOURCE IRS Form 8038-G Official Statement IRS Form 8038-G Statements provided by the City Detail of all investment transactions Statements provided by the City Page 414 of 730 EXHIBIT B City of Waterloo, Black Hawk County, Iowa $5,685,000 General Obligation Bonds Series 2022B Arbitrage Rebate Report Computation Date Yield on Issue Payment Date Amount Paid Cumulative Arbitrage FV Payments Rebate Amount 07/31/2025 3.08389556% $101,764.86 $0.00 $101,764.86 Page 415 of 730 EXHIBIT C City of Waterloo, Black Hawk County, Iowa $5,685,000 General Obligation Bonds Series 2022E Future Value Report As of July 31, 2025 Computation Receipt Future Values @ 3.08389556% Cumulative Arbitrage Investment Yield Project Fund $0.00 $110,108.87 $110,108.87 3.94173161% 117 cashflows Computation Credit 0.00 (8,344.01) (8,344.01) 4 cashflows Total $0.00 $101,764.86 $101,764.86 Date Project Fund Computation Credit Periods 06/21/2022 ($5,640,191.35) 6.22222222 06/27/2022 14,781.00 6.18888889 08/01/2022 31,372.28 6.00000000 08/15/2022 27,139.92 5.92222222 08/22/2022 17,755.25 5.88333333 08/29/2022 9,985.50 5.84444444 09/06/2022 85,683.14 5.80555556 09/12/2022 7,755.77 5.77222222 09/19/2022 38,349.44 5.73333333 09/26/2022 (22,224.72) 5.69444444 10/03/2022 24,356.78 5.65555556 10/10/2022 693.91 5.61666667 10/17/2022 51,250.88 5.57777778 11/07/2022 24,801.75 5.46666667 11/14/2022 36,939.50 5.42777778 11/28/2022 146,289.99 5.35000000 12/05/2022 41,608.51 5.31111111 12/12/2022 1,820.79 5.27222222 01/09/2023 23,718.58 5.12222222 01/17/2023 5,387.40 5.07777778 01/23/2023 2,500.00 5.04444444 01/30/2023 48,450.76 5.00000000 02/06/2023 1,394.44 4.97222222 02/13/2023 6,614.41 4.93333333 02/20/2023 2,500.00 4.89444444 02/27/2023 127.98 4.85555556 Page 416 of 730 EXHIBIT C Date Project Fund Computation Credit Periods 03/13/2023 4,349.25 4.76666667 03/20/2023 725.30 4.72777778 03/31/2023 (36,898.45) 4.66666667 04/03/2023 1,246.42 4.65555556 04/10/2023 96,850.34 4.61666667 04/17/2023 1,250.00 4.57777778 04/24/2023 9,650.00 4.53888889 05/01/2023 56.49 4.50000000 05/08/2023 5,539.10 4.46111111 05/15/2023 25,031.13 4.42222222 05/22/2023 5,362.49 4.38333333 06/05/2023 (92,581.33) 4.31111111 06/12/2023 102,646.77 4.27222222 06/20/2023 46,208.09 4.22777778 06/26/2023 55,510.13 4.19444444 07/03/2023 (9,551.25) 4.15555556 07/10/2023 33,521.09 4.11666667 07/17/2023 72,442.02 4.07777778 07/24/2023 240.00 4.03888889 07/31/2023 11,802.50 4.00000000 08/07/2023 24,381.07 3.96666667 08/14/2023 3,783.86 3.92777778 09/05/2023 6,900.00 3.81111111 09/11/2023 625.00 3.77777778 10/02/2023 10,744.02 3.66111111 10/09/2023 8,355.51 3.62222222 10/16/2023 10,008.56 3.58333333 10/23/2023 6,438.82 3.54444444 10/31/2023 (83,488.83) 3.50000000 11/06/2023 19,608.11 3.47222222 11/13/2023 7,704.61 3.43333333 11/20/2023 27,843.33 3.39444444 11/27/2023 33,756.89 3.35555556 12/04/2023 111,716.16 3.31666667 12/11/2023 21,230.31 3.27777778 12/18/2023 27,657.65 3.23888889 01/02/2024 111,216.46 3.16111111 01/08/2024 132,584.40 3.12777778 01/16/2024 6,845.76 3.08333333 02/05/2024 1,295.39 2.97777778 02/12/2024 968.65 2.93888889 02/19/2024 15,383.00 2.90000000 02/26/2024 77,851.50 2.86111111 Page 417 of 730 EXHIBIT C Date Project Fund Computation Credit Periods 03/11/2024 59.24 2.77777778 03/18/2024 532.00 2.73888889 03/25/2024 25,489.82 2.70000000 04/08/2024 13,053.31 2.62777778 04/30/2024 (1,317.01) 2.50000000 05/13/2024 2,435.00 2.43333333 05/20/2024 255,644.89 2.39444444 05/27/2024 31,940.18 2.35555556 06/03/2024 46.93 2.32222222 06/10/2024 180.91 2.28333333 06/17/2024 251,269.96 2.24444444 06/24/2024 8,332.18 2.20555556 07/01/2024 176,532.38 2.16666667 07/08/2024 29,059.74 2.12777778 07/15/2024 5,767.92 2.08888889 07/22/2024 107,886.40 2.05000000 08/05/2024 39,511.43 1.97777778 08/12/2024 17,532.03 1.93888889 08/19/2024 97,623.28 1.90000000 08/31/2024 (1,415.74) 1.83333333 09/03/2024 299,613.68 1.82222222 09/09/2024 61, 215.60 1.78888889 09/16/2024 60,663.28 1.75000000 09/23/2024 10,593.17 1.71111111 10/07/2024 25,017.01 1.63333333 10/21/2024 17,903.03 1.55555556 10/31/2024 (97.27) 1.50000000 11/04/2024 169,100.00 1.48333333 11/12/2024 212,244.75 1.43888889 11/18/2024 200,800.45 1.40555556 11/30/2024 (16,380.00) 1.33333333 12/02/2024 40,000.00 1.32777778 12/09/2024 164,536.94 1.28888889 12/16/2024 102,882.15 1.25000000 12/30/2024 160,257.29 1.16666667 01/13/2025 530.71 1.10000000 02/10/2025 54,137.30 0.95000000 02/17/2025 40,600.00 0.91111111 02/24/2025 28,205.25 0.87222222 03/03/2025 361.82 0.82222222 03/10/2025 30,491.99 0.78333333 03/24/2025 38,251.08 0.70555556 03/31/2025 25,864.42 0.66666667 Page 418 of 730 EXHIBIT C Date Project Fund Computation Credit Periods 04/28/2025 137,118.86 0.51666667 04/30/2025 411,199.13 0.50000000 05/12/2025 1,424.80 0.43888889 05/19/2025 382,009.02 0.40000000 05/31/2025 856,726.22 0.33333333 07/31/2022 ($1,830.00) 6.00000000 07/31/2023 (1,960.00) 4.00000000 07/31/2024 (2,070.00) 2.00000000 07/31/2025 (2,120.00) 0.00000000 $481,107.76 ($7,980.00) Page 419 of 730 EXHIBIT D CITY OF WATERLOO NOTES TO THE REPORT 1. The bond year end may be chosen by the City, but must fall within 365 days of the bond delivery date. We used July 31 st as the bond year end. 2. No provision has been made in this report for any debt service fund. Under Section 1.148- (3)(k) of the Treasury Regulations, a "bona fide debt service fund" for bonds issued after June 30,1993, is not subject to rebate if the average annual debt service on the corresponding bonds is less than $2,500,000. It appears this provision applies to the Bonds. 3. Purchase and sale prices of all investments are assumed to be at fair market value, exclusive of administrative or similar expenses, and representative of an arm's length transaction which did not artificially reduce the rebate amount for the Bonds. We did not analyze the investment purchases or sales to determine if they were completed at fair market value. In addition, we have undertaken no responsibility to review the tax exempt status of interest on the Bonds. Page 420 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Finance Department September 2, 2025 AGENDA ITEM TITLE Motion to receive and place on file the City of Waterloo's submitted 509A Application for Renewal and Statement of Actuarial Opinion for FYE 2025. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. 509a Application for Renewal FY25 - Submitted 08.20.2025 2. City of Waterloo 2025 IA 509A Renewal Annual Financial Summary 3. City of Waterloo Certification 06_2025 Page 421 of 730 Page 422 of 730 509A Application for Renewal 8/20/2025 2:48:36 PM Application for Renewal Grp) govgo Introducing Gov2Go®! Iowa Insurance Division is now offering Gov2Go® to give Iowans a more streamlined checkout process. Features include a shopping cart for multiple services, reminders, stored payments, and much more! Please note: Shopping cart will allow only one of this form to be submitted at a time. Service Fee: All payments have a $1.50 IOWAcess fee and a $.09 epayment fee. Credit card payments have an additional credit card fee of 2.5% of the total. Once payment is processed, the fee is nonrefundable. If you have questions regarding this form or the amount of your fee, please contact producer licensing at producer.licensing@iid.iowa.gov or 515- 654-6565. App Amount Owed: $100.00 Business Information Public Body Name: City of Waterloo Business Address Address Line 1: 715 Mulberry St Address Line 2: City: Waterloo State: Iowa Zip: 50703 Contact Information First Name: Bridgett Last Name: Wood Position Title: Finance Director Address Address Line 1: 715 Mulberry St Address Line 2: Page 423 of 730 City: Waterloo State: Iowa Zip: 50703 Phone Number: (319) 291-4323 Email Address: bridgett.wood@waterloo-ia.org Certificate of Compliance X The applicant is an Iowa public body self -funding its life and/or health plan. On behalf of the applicant, I certify that the plan meets the requirements of Iowa Code sections 509A.14 and 509A.15 and applicable provisions of the Iowa Administrative Code. Pursuant to Iowa Code section 509A.15(1), I am filing this application and certificate, on behalf of the applicant, with the Iowa Insurance Commissioner. A $100 filing fee is included with the required documents. Actuarial opinion [509A.15(1)(b)]: City of Waterloo Certification 06 2025.pdf X I acknowledge that the actuarial opinion must include, but is not limited to, a brief commentary about the adequacy of the reserves, rates, and the financial condition of the plan, a test of the prior year claim reserve, a brief description of how the reserves were calculated, and whether or not the plan is able to cover all reasonably anticipated expenses. The actuarial opinion shall be prepared, signed, and dated by a person who is a member of the American Academy of Actuaries. Pursuant to Iowa Code section 509A.15(1), the required documents are to be filed within 90 days following the end of our plan year. Iowa Code section 509A.15 states, "A penalty of fifteen dollars per day shall be assessed for failure to comply with the ninety -day filing requirement, except that the commissioner may waive the penalty upon a showing that special circumstances exist which justify the waiver." Number of days late with respect to this filing: 0 If the filing is late, was the Iowa Insurance Division notified and a waiver of the late filing fee granted?: Yes No Late Fee: $0 Plan year beginning: 07-01-2024 Plan year ending: 06-30-2025 Does the plan comply with all applicable state and federal laws?: X Yes No Page 424 of 730 Does the actuarial opinion comply with the requirements contained in Iowa Code section 509A.15(1)(b)?: X Yes No Pursuant to Iowa Administrative Code rule 191-35.20(3), are state mandated benefits part of the plan design?: X Yes No Pursuant to Iowa Administrative Code rule 191-35.20(3)(g), is the plan protected by an aggregate stop -loss?: X Yes No Does it contain specific stop -loss?: X Yes No Name of Agent: DeVonne Harford Number of Participants (single contracts + family contracts): 568 Number of Covered Lives: 1644 Number of Written Complaints: 6 Third Party Administrator: Wellmark Blue Cross Blue Shield of Iowa Does a written complaint procedure exist pursuant to Iowa Code section 509A.15(1)(a)(3)?: X Yes No Have confidentiality of information rules been adopted pursuant to Iowa Code section 509A.15(2)?: X Yes No Attestation X The applicant agrees that if the resources of the plan are inadequate to fully cover claims under the plan, then the applicant is liable for any portion of the claim that is left unpaid. The applicant also understands that the Commissioner may disapprove or issue a Notice of Hearing against the plan for failing to comply with any of the requirements of Iowa Code sections 509A.14 and 509A.15 or Iowa Administrative Code rule 191-35.20(509A). Page 425 of 730 X I certify, on behalf of the applicant, that the information and statements provided in this filing are true and accurate. The applicant is an Iowa public body self -funding its life and/or health plan. I certify, on behalf of the applicant, that the plan meets the requirements of Iowa Code sections 509A.14 and 509A.15 and applicable provisions of Iowa Administrative Code. "Minimum plan standards for both pooled and single -employer public entities. Self -funded life plans subject to this rule shall meet the requirements of Iowa Code sections 509.1, 509.2, 509.4, and 509.15 and rules thereunder. Self -funded health plans subject to this rule shall meet the requirements of Iowa Code sections 509.1 and 509.3 and rules thereunder." Iowa Administrative Code rule 191-35.20(3). This means that self -funded plans for public body employees must provide the same benefits as fully insured plans - this only includes Iowa Code chapter 514C benefits. Financial Summary of Revenues As you enter the amounts below, do not include commas or dollar signs. Beginning Balance: $4842245.73 Total Revenues Total Contributions: $12418007.75 Interest Earned on Funds: $0.01 Specific Stop -Loss Recoveries: $2432014.57 Aggregate Stop -Loss Recoveries: $0 Other Sources of Revenue: $0 Financial Summary of Expenses Revenue Review Subtotal of Total Revenues: 14850022.33 Beginning Balance (Last Year's Ending Balance): 4842245.73 Total Revenues Plus Beginning Balances: 19692268.06 Total Expenses Claims Paid: $12292997.65 Third Party Administrative Expenses: $426975.58 Specific Stop -Loss Premiums: $1979234.37 Aggregate Stop -Loss Premiums: $0 Bonding Expenses: $0 Actuarial Fees: $12500 Surplus Lines Tax (if Applicable): $0 Page 426 of 730 Other Permitted Expenses (Iowa Admin Code 191-35.20): $17955.90 Financial Summary of Accrued Items Expense Review Total Expenses Incurred: 14729663.50 Total Revenues Plus Beginning Balances: 19692268.06 Ending Balance: 4962604.56 Total Accrued Items Plus Stop -Loss Premiums Due and Unpaid: $182472.40 Plus TPA Expenses Due and Unpaid: $34913.75 Plus Other Items Due and Unpaid (specify): $0 Plus Reserve For Incurred But Unpaid Claims (IBU): $906349.00 Plus Claims Fluctuation Reserve (CFR): $4169034 Less Stop -Loss Recoveries Due: $343164.60 Plus Actuarial Fees Due and Unpaid: $13000 Grand Total: -686329.19 Accrued Review Accrued Review Beginning Balance: $4842245.73 Ending Balance: 4962604.56 Total Accrued Items: 4962604.55 Amounts Due Amounts Due Total Amounts due for this application or renewal Late Fee Amount Due: 0 Application/Renewal Fee App Amount Owed: $100.00 Total Due: 100.00 Attestation Page 427 of 730 Attestation X I certify, under penalty of perjury, that all information submitted in this application and associated attachments is true and complete. I am aware that submitting false information or omitting pertinent or material information in connection with this application is grounds for license revocation or denial of the license and may subject me to civil or criminal penalties. Once you submit your payment, the Iowa Insurance Division will receive your submission and the fee is non-refundable. You will receive an email confirmation of your payment and submission. The Iowa Insurance Division will contact you after the submission has been reviewed. Fee Acknowledgement Fee Acknowledgement By selecting the boxes below, I acknowledge and agree to the following: X The fee associated with this application is $100. X All payments have a $1.50 IOWAcess fee and a $.09 epayment fee. Credit card payments have an additional credit card fee of 2.5% of the total. X Once I submit this form, all fees paid are non-refundable. P To print a copy of this submission for your records, please select Control (Ctrl) and 'P' on the keyboard. gov2go® Your personal assistant for government. The Iowa Insurance Division uses Gov2Go to offer Iowa citizens easy and quick access to state services from anywhere using the convenient Gov2Go app. Be sure to create a Gov2Go account at checkout to manage your government services in one convenient place. Gov2Go also: • • Securely stores payment information Page 428 of 730 • • Includes a shopping cart feature o Prevents duplicate submissions of the same form • • Manages receipts and specific documents • • Can enroll you to receive future reminders • • Guide you to discover other government services Gov2Go is an intuitive new service provided in partnership with the State of Iowa and NIC. Find out more information about Gov2Go or to download the mobile app here. Page 429 of 730 Iowa Exhibit I : Annual Financial Summary for 509A Self Funded Plans Plan Name: Plan Year Beginning (mm/dd/yyyy) Plan Year Ending: (mm/dd/yyyy) 7/1/2024 6/30/2025 Beginning Balance (last year's ending balance A-B) 4,842,246 Total Contributions 12,418,008 Interest Earned on Funds 0 Specific Stop -Loss Recoveries 2,432,015 Aggregate Stop -Loss Recoveries 0 Other Sources of Revenue (Specify) 0 Total Revenues Plus Beginning Balances = A 19,692,268 Claims Paid 12,292,998 Third Party Administrative Expenses 426,976 Specific Stop -Loss Premiums 1,979,234 Aggregate Stop -Loss Premiums 0 Bonding Expenses 0 Actuarial Fees 12,500 Surplus Lines Tax (If Applicable) 0 Other Permitted Expenses (Iowa Admin Code 191-35.20) 17,956 Total Expenses Incurred = B 14,729,664 Ending balance = A — B 4,962,605 Plus Stop -Loss Premiums Due and Unpaid 182,472 Plus TPA Expenses Due and Unpaid 34,914 Plus Other Items Due and Unpaid (specify) 0 Plus Reserve For Incurred But Unpaid Claims (IBU) 906,349 Plus Claims Fluctuation Reserve (CFR) 4,169,034 Less Stop -Loss Recoveries Due 343,165 Plus Actuarial Fees Due and Unpaid 13,000 Total accrued items = C 4,962,605 Grand Total = A - B — C 0 Page 430 of 730 707 State Road Princeton, NJ 08540 USA 609-436-4874 www.aig.com Gallagher Insurance I Risk Management I Consulting Statement of Actuarial Opinion City of Waterloo, IA I, Christopher Diorio, a Member of the American Academy of Actuaries and an Associate of the Society of Actuaries, am employed by GBS Healthcare Analytics, a division of Gallagher Benefit Services, Inc. I meet the Qualification Standards for health plan valuations and experience analyses set forth by the American Academy of Actuaries. I have been retained by the City of Waterloo for the purpose of estimating incurred but unpaid claims and other actuarial items related to its annual 509A filing as of June 30, 2025 with the State of Iowa. My work included an evaluation of the claim payment lag and the historical financial experience. I relied upon data provided by the City and its claim administrator. I did not audit the data but I did perform reasonableness tests to verify that in the aggregate the data is reasonable. In my opinion, the amounts held for reserves for incurred but unpaid claims and claim fluctuation reserves are computed using sound actuarial methods consistently applied and are fairly stated in accordance with sound actuarial principles. These figures are based on actuarial assumptions that are appropriate to financial statements prepared in accordance with State law and reasonable provision has been made for all actuarial reserves and related items that I believe are necessary. Furthermore, it is my opinion that, as of June 30, 2026, the plan's funding rates, taken in combination with the accumulated claim fluctuation reserve of $4.2 million, are sufficient to cover expected claims and expenses, and the plan's financial condition will be adequate to meet reasonably anticipated expenses. If there are any questions related to this opinion, I can be reached at the address and number shown on the letterhead above. Christopher Diorio, ASA, MAAA Date: August 20, 2025 Page 431 of 730 City of Waterloo, IA I. CLAIM RESERVES AND LIABILITIES A. BACKGROUND With a self -insured group medical plan, the plan is liable for all claims incurred under the plan, not just those that are processed for payment during the course of the plan year. The difference between when claims are incurred versus when they are paid is due to the lag in time between the day a service is provided and the date the claim is paid. The lag is due to: 1. The time that elapses between when medical services or goods are provided and when those services are billed (billing lag); 2. The time that passes between the billing to the patient and/or the provider network and the submission of the claim to the claims administrator (report lag); 3. The time that elapses between the receipt of the claim and the final adjudication of the claim (payment lag) At each step, there may also be a mail delay. The purpose of calculating claim reserves and liabilities is primarily to estimate the plan's liabilities for those claims that have been incurred but not yet paid. To do this, we analyze past patterns of length of total claim payment lag and project the amount of liability as of the end of the accounting period. For this report, this is June 30, 2025. B. ANALYSIS OF CLAIM LAG The first step in the process is to evaluate the historical pattern of claim payments. The result of this step is a lab chart showing the expected percentage of all the claims incurred in a given month that will have been paid by the end of each successive month. These percentages are known as completion factors. The results for the City of Waterloo are shown in the lag chart. C. CALCULATION OF CLAIM LIABILITY Next, the actual claims paid are sorted by incurred month, and the results for each month are divided by the appropriate completion factors to get expected incurred claims for each month. For the most recent months, the completion factors tend to be very small and unreliable, so the expected incurred clams are usually set by trending recent experience. The preliminary medical reserve estimate for each month is then developed by subtracting the claims already paid from the expected incurred claims for that month. Summing these results over all months yields the unadjusted medical reserve estimate. The pharmacy lag data for the City of Waterloo suggests that all claims are paid in the month after they are incurred, so we hold 1/2 of a month's worth of claims as the pharmacy component of the total reserve. We also hold 1 month's worth of dental claims in reserve. A 10% margin was included on all coverages. Combining the medical, pharmacy, dental and vision reserves yields the final claim reserve. D. AGGREGATE EXCESS LOSS COVERAGE As per the Iowa Code 191-35.20, the group should also fund the potential additional liability of 25% either by allocating necessary funds from the operating fund of the general fund or by setting up an additional reserve in the operating fund. Page 432 of 730 City of Waterloo, IA II. ADEQUACY OF RATES & FUNDING A. HISTORICAL The historical experience for the period ending June 30, 2025 was evaluated to determine the financial results and funding adequacy for that policy period. The results are shown in the following tables: Table 2 Experience Evaluation for July 1, 2024 through June 30, 2025 Contributions $12,418,008 Less: Net Claims Incurred (1) $9,840,414 Less: Expenses $2,436,666 Plus: Investment Earnings $0 Addition (Reduction) to Claim Fluctuation Reserve $140,928 (1) Net Claims Incurred = Paid Claims of $12,292,998 less ISL recovery of $2,432,015 plus a reserve change of -$20,570 B. EXPERIENCE PROJECTION We are projecting the future experience to determine the rate adequacy for the new policy year as shown in the following table: Table 3 Experience Projection for July 1, 2025 through June 30, 2026 Contributions $12,699,360 Less: Net Claims Paid $10,753,885 Less: Expenses $2,631,083 Plus: Investment Earnings $0 Addition (Reduction) to Claim Fluctuation Reserve ($685,608) Projection Assumptions: 1. Average of 571 covered employees 2. Investment Return of 0% per year 3. Medical and Rx trend at 7.5% Dental and Vision trend at 3.0% 4. Contribution Rates (medical, dental vision) effective 7/1/2022 as follows: Single Family $873 $2,154 Based on this analysis, we conclude that the rates for the coming year, when taken in conjunction with the $4,169,034 claim fluctuation reserve, will be adequate. Page 433 of 730 C.T„). Gallagher Insurance Risk Management Consulting City of Waterloo IBNR Analysis Based on Medical (2025) Claims Paid Through June 30, 2025 Incurral Month Exposure Unit Paid to Date Claims by Incurral Date w Completion Factor MEP Incurred Claims Outstanding Claim Reserve Outstanding laim Reserve, Monthly Paid Claims Paid to Date Claims Per Unit Incurred Claims Per Unit Rolling Twelve Months Incurred Claims Per Unit Rolling Six Months Incurred Claims Per Unit Rolling Three Months Incurred Claims Per Unit 6 of 8 Months (Employees) Averaging (Before Margin) (Margin Applied) PEPM PEPM PEPM PEPM PEPM Aug-21 575 $607,053 1.0000 $607,053 $0 $0 $82,177 $1,056 $1,056 Sep-21 572 $553,805 1.0000 $553,805 $0 $0 $490,309 $968 $968 Oct-21 570 $897,569 1.0000 $897,569 $0 $0 $764,161 $1,575 $1,575 $1,199 Nov-21 573 $631,640 1.0000 $631,640 $0 $0 $775,730 $1,102 $1,102 $1,215 Dec-21 569 $767,841 1.0000 $767,841 $0 $0 $734,110 $1,349 $1,349 $1,342 Jan-22 567 $794,568 1.0000 $794,568 $0 $0 $584,663 $1,401 $1,401 $1,241 $1,284 Feb-22 569 $545,285 1.0000 $545,285 $0 $0 $712,548 $958 $958 $1,225 $1,236 Mar-22 570 $872,391 1.0000 $872,391 $0 $0 $611,163 $1,531 $1,531 $1,319 $1,297 Apr-22 569 $550,741 1.0000 $550,741 $0 $0 $908,860 $968 $968 $1,218 $1,152 May-22 566 $1,113,240 1.0000 $1,113,240 $0 $0 $551,055 $1,967 $1,967 $1,362 $1,488 Jun-22 564 $652,603 1.0000 $652,603 $0 $0 $701,037 $1,157 $1,157 $1,330 $1,363 Jul-22 561 $836,431 1.0000 $836,431 $0 $0 $733,434 $1,491 $1,491 $1,293 $1,345 $1,539 Aug-22 562 $640,986 1.0000 $640,986 $0 $0 $1,095,977 $1,141 $1,141 $1,300 $1,376 $1,263 Sep-22 559 $668,000 1.0000 $668,000 $0 $0 $759,827 $1,195 $1,195 $1,320 $1,320 $1,276 Oct-22 562 $695,780 1.0000 $695,780 $0 $0 $604,249 $1,238 $1,238 $1,291 $1,365 $1,191 Nov-22 566 $826,344 1.0000 $826,344 $0 $0 $713,042 $1,460 $1,460 $1,321 $1,280 $1,298 Dec-22 567 $772,523 1.0000 $772,523 $0 $0 $834,250 $1,362 $1,362 $1,322 $1,315 $1,354 Jan-23 564 $599,020 1.0000 $599,020 $0 $0 $742,461 $1,062 $1,062 $1,294 $1,243 $1,295 Feb-23 566 $592,284 1.0000 $592,284 $0 $0 $597,475 $1,046 $1,046 $1,302 $1,228 $1,157 Mar-23 562 $688,897 1.0000 $688,897 $0 $0 $733,467 $1,226 $1,226 $1,276 $1,233 $1,111 Apr-23 557 $659,642 1.0000 $659,642 $0 $0 $669,339 $1,184 $1,184 $1,295 $1,224 $1,152 May-23 558 $989,061 1.0000 $989,061 $0 $0 $661,040 $1,773 $1,773 $1,278 $1,275 $1,394 Jun-23 561 $941,381 1.0000 $941,381 $0 $0 $899,597 $1,678 $1,678 $1,321 $1,327 $1,545 Jul-23 562 $940,062 1.0000 $940,062 $0 $0 $739,883 $1,674 $1,674 $1,336 $1,430 $1,708 Aug-23 560 $968,136 1.0000 $968,136 $0 $0 $779,004 $1,729 $1,729 $1,385 $1,544 $1,694 Sep-23 559 $1,141,656 1.0000 $1,141,656 $0 $0 $1,298,284 $2,042 $2,042 $1,455 $1,680 $1,815 Oct-23 564 $655,118 1.0000 $655,118 $0 $0 $973,667 $1,162 $1,162 $1,449 $1,675 $1,643 Nov-23 565 $848,925 1.0000 $848,925 $0 $0 $564,677 $1,503 $1,503 $1,453 $1,630 $1,567 Dec-23 571 $1,079,113 1.0000 $1,079,113 $0 $0 $1,228,129 $1,890 $1,890 $1,497 $1,666 $1,520 Jan-24 576 $809,286 1.0000 $809,286 $0 $0 $940,078 $1,405 $1,405 $1,526 $1,621 $1,599 Feb-24 581 $718,065 0.9999 $718,135 $70 $77 $727,269 $1,236 $1,236 $1,541 $1,538 $1,508 Mar-24 579 $812,563 0.9997 $812,799 $236 $260 $761,020 $1,403 $1,404 $1,555 $1,433 $1,348 Apr-24 580 $925,022 0.9998 $925,214 $192 $212 $931,065 $1,595 $1,595 $1,589 $1,504 $1,412 May-24 579 $832,061 0.9998 $832,234 $173 $190 $1,042,832 $1,437 $1,437 $1,561 $1,494 $1,479 Jun-24 569 $968,039 0.9998 $968,242 $203 $224 $850,923 $1,701 $1,702 $1,563 $1,462 $1,577 Jul-24 571 $812,320 1.0000 $812,320 $0 $0 $694,581 $1,423 $1,423 $1,542 $1,465 $1,520 Aug-24 564 $794,584 0.9997 $794,848 $264 $290 $982,993 $1,409 $1,409 $1,516 $1,495 $1,511 Sep-24 563 $742,669 0.9991 $743,360 $691 $760 $607,930 $1,319 $1,320 $1,457 $1,482 $1,384 Oct-24 560 $894,215 0.9986 $895,510 $1,294 $1,424 $838,605 $1,597 $1,599 $1,493 $1,482 $1,443 Nov-24 562 $698,957 0.9981 $700,255 $1,298 $1,428 $933,865 $1,244 $1,246 $1,472 $1,450 $1,388 Dec-24 562 $778,474 0.9973 $780,594 $2,121 $2,333 $635,104 $1,385 $1,389 $1,430 $1,398 $1,411 Jan-25 571 $708,823 0.9937 $713,318 $4,496 $4,945 $934,734 $1,241 $1,249 $1,417 $1,368 $1,294 Feb-25 565 $700,275 0.9902 $707,219 $6,943 $7,637 $719,007 $1,239 $1,252 $1,419 $1,342 $1,296 Mar-25 565 $698,544 0.9803 $712,582 $14,038 $15,442 $650,499 $1,236 $1,261 $1,407 $1,332 $1,254 Apr-25 566 $719,955 0.9672 $744,386 $24,430 $26,873 $664,382 $1,272 $1,315 $1,384 $1,285 $1,276 May-25 566 $882,180 0.9140 $965,157 $82,977 $91,275 $865,519 $1,559 $1,705 $1,406 $1,362 $1,427 Jun-25 564 $132,585 0.1623 $817,112 $684,527 $752,979 $834,689 $235 $1,449 $1,385 $1,372 $1,490 Aug-21 tojIM 26,633 iM1636,158,7=WIP.77% $36,982,664 $823,953 Ek$90'1136,r,=1F $1,358 $1,3 12 Months Incurred Claims PEPM - 6/1/2024 to 5/31/2025 Midpoint of Experience Period Midpoint of Rating Period Months to Trend Assumed Annual Trend Underwriting Adjustment PEPM Trended Claims for June 2025 $1,406 12/1/2024 6/15/2025 6.5 5.70% 1.00 $1,449 Base Claim Reserve @ 6/30/2025 6-Month Average Monthly Paid Claims Reserve Expressed as Months of Claims Margin Used $823,953 $778,138 1.06 10.00% This analysis is for illustrative purposes only, and is not a guarantee of future expenses, claims costs, managed care savings, etc. There are many variables that can affect future health care costs including utilization patterns, catastrophic claims, changes in plan design, health care trend increases, etc. This analysis does not amend, extend, or alter the coverage provided by the actual insurance policies and contracts. Please see your policy or contact us for specific information or further details in this regard. © 2021 GALLAGHER BENEFIT SERVICES, INC. AJG.com Page 434 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE City Clerk Department September 2, 2025 AGENDA ITEM TITLE Motion to approve Exception to Burning Yard Waste Application by George Wyth State Park to burn location within the park, generally located at 3659 Wyth Road, from September 2025 - April 2026. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. George Wyth State Park Page 435 of 730 Application Exception to Burning Yard Waste City of Waterloo, Iowa The undersigned hereby requests that the City of Waterloo, Iowa, consider the following application to allow the burning of yard waste in accordance with Section 4-3-8 of the Waterloo Code of Ordinances. 1. Name of Applicant: George Wyth State Park 2. Address and Phone No. of Applicant Lori Eberhard, Park Manager George Wyth State Park (319) 269-6705 cell, 3659 Wvth Road, Waterloo, IA 50703 3. General Description of area to be burned (including size): George Wyth Prairie, 15 acres between Wyth Lake and main park road. Prairie/Pollinator areas near entrance of George Wyth 2 acres Dike along the main road of the park, approximately 3 acres. Timber between Canfield and the campground approximately 1 acre Prairie at back of park near the Lodge 2 acres Brush pile behind park shop 30x30 4. Dates and times of burning: The areas described above will be burned the first available date in September 2025-April 2026. We will consult with the Iowa burn forecast website as to weather and burn conditions. 5. Description of Vegetation: The areas to be burned are restored native prairie species and that have come down from storms. 6. Description of management techniques: We will use two crews of four with backpack pumps for fire control and radios for communication. One crew on the right flank and one on the left flank of the prescribed burn area. There will be one crew of four using swatters and backpack pumps to mop up behind them. The right flank crew will light a back burn only when we have a wind of 10-15 mph or less. We will begin burning the left flank when the back burn is at least 25 meters. We will carefully keep the right flank ahead of the left flank by twice the distance, ensuring that the fire does not leave our containment zone or fire breaks. We will also be partnering with Ryan Kurtz and Hawkeye Community College Natural Resources classes for assistance. 7. Describe containment procedures: We have defined our fire breaks with roads and mowed areas that is twelve to twenty-five feet. We always begin with back burns, carry rakes, shovels and backpack pumps to Page 436 of 730 extinguish hot spots or fire jumps. We have a water tank for containment. We will also be carrying a radio to call for backup if needed and a first aid kit. We will alert the fire department ahead of time, State Radio, Waterloo Police Department and neighbors. Loc. r: \ �� ► l' Signature of Applicant Signature of Applicant The Waterloo City Council will act on this applicant and you will be notified of their decision. Prior to burning, please notify the Waterloo Fire Department: 1. To determine if proper weather conditions exist, and 2. To determine need for stand-by vehicles. FOR CITY USE ONLY: This application has been reviewed and approved by: Fire -Chief. f A-J?$4,Tt Fee Paid $ Receipt No. Date / Page 437 of 730 Main Prairie-10 acres George Wyth State Park, 3659 Wyth Road, Waterloo, IA 50703 Black Hawk County Fire breaks will be main park road and existing grass trail. Wyth lake is an alternative water source if needed. W. AIRLINE HWY Proposed ignition pattern start at re arrows & work torward NW/W Map created with ArdMS • Capyrig hi iC j 1992•2031 ESRi in Page 438 of 730 Dike burn-4 acres George Wyth State Park dike area to be burned. Fire break would be main road and backwater of George Wyth Lake. Black line is grass trail on top of dike. Arrows proposed ignition. Page 439 of 730 This area is between Canfield and the Campground off of the main road. Oak trees are regenerating here. Use burning to clear the under brush and open up visibility for trail users and vehicles on the road. Page 440 of 730 Lodge burn-2 acres Prairie near Lodge to be burned. There are mowed trails on the outside boundary as fire breaks. Water hydrant to get water and Fisher Lake is also a nearby water source. Star marks water hydrant. Orange arrows proposed ig- nition. Page 441 of 730 Front entrance burn-4 acres Prairie/Pollinator area near entrance of George Wyth. Main road, parking lots and Wyth Lake and park road would be our burn breaks. Orange line is mowed on dike. Arrows are proposed ignition pattern. Page 442 of 730 Shop brush pile is about 10 x 10 Brush pile behind the park shop. Trees we have removed from picnic areas infected by Emerald Ash borer. North wind for this burn. Access road and lake for burn breaks. Mey created with ArdMS. CoppgM IC} 1992.2001 ESRl bc. Page 443 of 730 Frisbee prairie 3 acres North wind for this burn. This is also a planned prairie location inside orange triangle. Page 444 of 730 This is Donald St. Boat Ramp. Waterloo Fire asked if we would help to burn the brush, grass and weeds that have grown in this area. Page 445 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Human Resources Department September 2, 2025 AGENDA ITEM TITLE Motion to approve the appointment of Nathan Beuseling from the current Civil Service List to the position of Property Safety Inspector in the Building Inspections Department, effective September 4, 2025. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Property Safety Inspector (exp 8.26) 2. PROPERTY _SAFETY _INSPECTOR_6.2025 Page 446 of 730 Page 447 of 730 CITY OF Lq;t/rERLoo August 1, 2025 IOWA Community of Opportunity TO: Honorable Mayor & City Council 715 Mulberry St, Waterloo, IA 50703 Phone: (319) 291-4303 Fax: (319) 291-4569 CITYOFWATERLOOIOWA.COM We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Property Safety Inspector for the City of Waterloo, Building Inspections. This list shall be used to fill any vacancy in the Property Safety Inspector classification from August 1, 2025 — August 1, 2026. Respectfully submitted, Dr. Bev Smith Date CERTIFIED LIST Christopher Adams Nathan Beuseling Jason Conkling Thera McEnany Dave Weber Dr. Robert Welch Date Marianne Kurtenbach Date *January 6, 2025 the Waterloo City Council voted to suspend the Civil Service hiring practices for entrance positions as allowed by the Iowa Administrative Code section 400.12A until January 6, 2026; therefore no signatures are required to certify this list. Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 PERSONNEL REQUISITION FORM Check as applicable: X To start recruiting or civil service process and/or X To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Property Safety Inspector Department: Building Inspections Department Reports To: Greg Ahlhelm — Building Official Work Location: Building Inspections Department Employment Status: X Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Type of Position: Recommended Recruitment Sources: Civil Service Position: X� E' ❑ No ❑ Internal Posting Only Bargaining Position: X Yes ❑ No X Internal Posting and External Advertising Bargaining Group: .ems 177 7 Non -bargaining Position: ['Yes x❑ No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: IIff n New Position or X Replacement Position for: Brad Baldwin v 1 �,� � F (Specify name and tit o fo incumbent) If replacement, former incumbent: Retired/Resigned/Terminated x❑ Transferred Date incumbent terminated employment: May 23, 2025 Date of final payout: 12,0 Anticipated start date: 1 No. of hours/week: 40 Work schedule: 7:30 — 4:00 Justification of need for position: What are the likely consequences if the position is not filled? Not filling this position would greatly impede the speed & process that assists contractors and the public, as well as assistance for staff employees.. APPROVALS ❑ Promoted eS Annual salary requirements 14 M Hourly Rate: $36.05 Benefits: *� -mil ''' I LtW (PI I f 1J)O,(QfQ,4,, 1��� ,�, ��QQ (Payroll taxes, pension, health ins.- assuming family) ; 7 f ►�IHI!/�` Is position budgeted for this and future FYs? X Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: Submittirfg Department Head a—Signe by: 73iood Date 6/16/2025 Chief t<tfth1 e4 er Signed by: rmss Date 6/12/2025 ti: gommittee Chairperson Date DocuSigned by: 61ALIAlik, iktvit ` D0525w8AAc844a �5 gned by: �,ala Gt. VVV/t, 6/17/2025 6/12/2025 Date utrtgit6Director Date Created 6/30/2017 Page 449 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 PERSONNEL REQUISITION Combination Inspector The following questions are provided as guidelines to assist you in developing your rational for the position of (Property Safety Inspector}in the (Building} Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor. (I) What are the key job responsibilities of this position? To insure a safe living environment for tenants and to facilitate safety education for property owners. (2) Can the job responsibilities of this position be assigned to other employees within the department? If no, why not? - No. We are in need of an additional property inspector to increase the amount of rental inspections we perform annually. (3) How is the work of this position being accomplished now? We have 1 full time inspector and two part time inspectors. (4) Are the filled positions in your department currently being utilized to their maximum potential? - Yes (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? Currently we have approximately 11-12,000 rental units within our city. Our goal has always been to reach 3,000/yr. on a 3 yr. rotation. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? We would accrue additional rental inspection revenue to help offset the cost of this position. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? We do not perform after hours rental inspections. (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. Page 450 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 (9) Rental registrations continue to grow annually. If this position is not filled, what affect will it have on your department? What work will not get done? What costs will you incur? Please be as specific as possible. We continue to fall short of our annual goal as most inspections are complaint driven vs. pro -active. (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? We employee two part time inspectors. (11) Is it possible that the City could outsource this position to an outside agency? If so, what savings, if any, would the City realize as a result of this change? No. (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? It is comparable to all building and commercial fire inspections. It is equally important. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? It will better serve the need to meet the Mayor's 2030 strategic plan. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form. Page 451 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 CITY OF k J, t j TERLOO IOWA Community of Opportunity SALARY 36. 05 $34.00, WITH $1.00 INCREASE AFTER 6 MO FLSA NON-EXEMPT CIVIL SERVICE INCLUDED BARGAINING UNIT CONSTRUCTION & PUBLIC EMPLOYEES LiUNA Local #177 GENERAL STATEMENT OF DUTIES Professional position, under the general direction of the Building Official, responsible for performing complex inspections to enforce construction and fire codes to ensure public fire safety, life safety, and health. Is responsible for providing commercial and housing inspections of properties located in the City of Waterloo. Duties include but are not limited to the following: inspection of electrical systems, plumbing, HVAC, building code, life safety, fire sprinkler systems, fire alarm systems, accurate record keeping of inspections; other duties as assigned. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative only) These functions are considered essential for successful performance in this job classification. 1. Use knowledge of building materials, construction methods and codes to advise architects/design professionals, property owners and others on code minimum requirements. 2. Use historical building codes in correlation with current construction practices as appropriate. 3. Coordinate with other City departments. 4. Prioritize and schedule time effectively with limited supervision. 5. Ability to assess complex building, plumbing, electrical, sprinkler, fire alarm and mechanical systems. 6. Identify code deficiencies and present deficiencies to owner in clear and punctual manner. 7. Knowledge of and working relationship with the Fire Prevention Bureau. 8. Knowledge of modern principles and techniques involved in recognition of life safety hazards and the ability to abate these hazards in an acceptable manner. 9. Knowledge and application of Fire Code to address potential hazards of a wide variety of chemicals, flammable and combustible liquids, explosives and similar materials. 10. Ability to understand and carry out written and verbal instructions and to respond appropriately to questions from supervisors, coworkers, contractors, and members of the public. Page 452 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431E-832C-1 D7B64A3AA44 11. Ability to read and write the English language, to communicate with coworkers, contractors, members of the public, and public officials. 12. Working knowledge and application of the current adopted fire code. 13. Considerable proficiency in using independent judgement and decision -making skills to recognize and solve problems. 14. Performs inspections as required and other duties as assigned by the Building Official. MARGINAL FUNCTIONS 1. Ability to lift 20 pounds safely. 2. Require to move physically from one City facility or work site to another by walking and/or driving a vehicle. 3. Able to walk on uneven ground. 4. Required to work outdoors in all types of weather extremes for extended periods. Working environment may be dry/dusty, slippery/wet, hot/cold, excessively noisy, have low visibility, and mechanical and electrical hazards may be present; atmosphere may contain dust and fumes. 5. Required to possess color vision necessary to identify indicator lights on electronic control panels, etc. 6. Required to possess depth perception and peripheral vision while driving, climbing, walking, carrying, or standing. 7. Able to work safely around moving machinery; able to work safely in busy traffic areas and construction areas. 8. Required to wear personal protective equipment as appropriate. MINIMUM QUALIFICATIONS 1. Bachelor's Degree in Construction Technology, Structural or Architectural Engineering, Architecture, or related field and a minimum three years of experience in plan review or inspection OR An Associate's Degree in building inspection or closely related field with a minimum of five years of experience in plan review or inspection OR High school diploma/GED with at least ten years of experience in construction and five years of experience in plan review or inspection OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to effectively perform the essential functions of the position. 2. Considerable knowledge of standard practices in all phases of the construction related to all types. 3. Familiarity with hazardous materials use and storage requirements. 4. Working knowledge of the City building, electrical, plumbing, and mechanical code. 5. Excellent interpersonal and writing skills to communicate effectively while performing review and inspection duties. 6. Ability to express ideas clearly, both orally and in writing, and make consistent determinations. 7. Sufficient manual dexterity that permits the employee to operate a personal computer and handle files, blueprints and diagrams. 8. Valid driver's license and good driving record based on City of Waterloo Driver's License policy. Page 453 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431E-832C-1 D7B64A3AA44 MISCELLANEOUS 1. Following a conditional offer of employment, the City of Waterloo reserves the right to require a physical examination including a drug test by a physician of the City's choice, including a drug profile screen, to determine if an applicant is capable of performing the essential functions of this job classification. 2. Required to submit to Civil Service examination procedures, including oral interview testing. 3. Within one year of employment, will need to obtain ICC certification as Fire Inspector 1 and will need to acquire two of the following certifications: Commercial Building Inspector, Fire Inspector 2, Commercial Electrical Inspector, Commercial HVAC Inspector or Commercial Plumbing Inspector, WORK SCHEDULE Generally 7:30 am to 4:00 pm Monday through Friday. Hours may vary based on flexible scheduling or needs of the department. ORAL EXAMINATION All qualified candidates who apply by the deadline date will be required to appear before an interview panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the interview. The top applicants, as ranked by their scores on the interview, will be the individuals placed on the certified list. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the United States shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service connected disability. Employment is contingent on possession of a good driving record based on City of Waterloo driver performance criteria and passing a post job offer physical and drug test. ORAL EXAMINATION DATE All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. Property Safety Inspector 2023 A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. Page 454 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 CITY OF t ' TERLOO IOWA Community of Opportunity CIVIL SERVICE NOTICE CITY OF WATERLOO, IOWA OPEN EXAMINATION PROPERTY SAFETY INSPECTOR DEPARTMENT BUILDING INSPECTIONS SALARY $35.05, WITH $1.00 INCREASE AFTER 6 MO FLSA NON-EXEMPT CIVIL SERVICE INCLUDED BARGAINING UNIT CONSTRUCTION & PUBLIC EMPLOYEES LiUNA Local #177 GENERAL STATEMENT OF DUTIES Professional position, under the general direction of the Building Official, responsible for performing complex inspections to enforce construction and fire codes to ensure public fire safety, life safety, and health. Is responsible for providing commercial and housing inspections of properties located in the City of Waterloo. Duties include but are not limited to the following: inspection of electrical systems, plumbing, HVAC, building code, life safety, fire sprinkler systems, fire alarm systems, accurate record keeping of inspections; other duties as assigned. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative onlv) These functions are considered essential for successful performance in this job classification. 1. Use knowledge of building materials, construction methods and codes to advise architects/design professionals, property owners and others on code minimum requirements. 2. Use historical building codes in correlation with current construction practices as appropriate. 3. Coordinate with other City departments. 4. Prioritize and schedule time effectively with limited supervision. 5. Ability to assess complex building, plumbing, electrical, sprinkler, fire alarm and mechanical systems. 6. Identify code deficiencies and present deficiencies to owner in clear and punctual manner. 7. Knowledge of and working relationship with the Fire Prevention Bureau. 8. Knowledge of modern principles and techniques involved in recognition of life safety hazards and the ability to abate these hazards in an acceptable manner. 9. Knowledge and application of Fire Code to address potential hazards of a wide variety of chemicals, flammable and combustible liquids, explosives and similar materials. 10. Ability to understand and carry out written and verbal instructions and to respond appropriately to questions from supervisors, coworkers, contractors, and members of the public. Page 455 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431E-832C-1 D7B64A3AA44 11. Ability to read and write the English language, to communicate with coworkers, contractors, members of the public, and public officials. 12. Working knowledge and application of the current adopted fire code. 13. Considerable proficiency in using independent judgement and decision -making skills to recognize and solve problems. 14. Performs inspections as required and other duties as assigned by the Building Official. MARGINAL FUNCTIONS 1. Ability to lift 20 pounds safely. 2. Require to move physically from one City facility or work site to another by walking and/or driving a vehicle. 3. Able to walk on uneven ground. 4. Required to work outdoors in all types of weather extremes for extended periods. Working environment may be dry/dusty, slippery/wet, hot/cold, excessively noisy, have low visibility, and mechanical and electrical hazards may be present; atmosphere may contain dust and fumes. 5. Required to possess color vision necessary to identify indicator lights on electronic control panels, etc. 6. Required to possess depth perception and peripheral vision while driving, climbing, walking, carrying, or standing. 7. Able to work safely around moving machinery; able to work safely in busy traffic areas and construction areas. 8. Required to wear personal protective equipment as appropriate. MINIMUM QUALIFICATIONS 1. Bachelor's degree in construction technology, Structural or Architectural Engineering, Architecture, or related field and a minimum three years of experience in plan review or inspection OR An associate's degree in building inspection or closely related field with a minimum of five years of experience in plan review or inspection OR High school diploma/GED with at least ten years of experience in construction and five years of experience in plan review or inspection OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to effectively perform the essential functions of the position. 2. Considerable knowledge of standard practices in all phases of construction related to all types. 3. Familiarity with hazardous materials use and storage requirements. 4. Working knowledge of the City building, electrical, plumbing, and mechanical code. 5. Excellent interpersonal and writing skills to communicate effectively while performing review and inspection duties. 6. Ability to express ideas clearly, both orally and in writing, and make consistent determinations. 7. Sufficient manual dexterity that permits the employee to operate a personal computer and handle files, blueprints and diagrams. 8. Valid driver's license and good driving record based on City of Waterloo Driver's License policy. Page 456 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 MISCELLANEOUS 1. Following a conditional offer of employment, the City of Waterloo reserves the right to require a physical examination including a drug test by a physician of the City's choice, including a drug profile screen, to determine if an applicant is capable of performing the essential functions of this job classification. 2. Required to submit to Civil Service examination procedures, including oral interview testing. 3. Within one year of employment, will need to obtain 1CC certification as Fire Inspector 1 and will need to acquire two of the following certifications: Commercial Building Inspector, Fire Inspector 2, Commercial Electrical Inspector, Commercial HVAC Inspector or Commercial Plumbing Inspector. WORK SCHEDULE Generally, 7:30 am to 4:00 pm Monday through Friday. Hours may vary based on flexible scheduling or needs of the department. ORAL EXAMINATION All qualified candidates who apply by the deadline date will be required to appear before an interview panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the interview. The top applicants, as ranked by their scores on the interview, will be the individuals placed on the certified list. Applicants who qualify as outlined and are full-time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the United States shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service -connected disability. Employment is contingent on possession of a good driving record based on City of Waterloo driver performance criteria and passing a post job offer physical and drug test. ORAL EXAMINATION DATE All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. Property Safety Inspector 2025 A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. Page 457 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Lance Dunn, Human Resources Director Human Resources Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Motion to approve the appointment of Ann Baker from the current Civil Service List to the position of Bookkeeper in the Housing Authority department, effective September 8, 2025. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. BOOKKEEPER-_HOUSING_6.2025 2. BOOKKEEPER (EXP 8.26) Page 458 of 730 Page 459 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 Docusign Envelope ID: F2FAAC98-FFEF-436A-B4E9-1431D96449B7 PERSONNEL REQUISITION FORM (,t,custt,a, vtA sL 1 s-zig�—FEr�EW r944 5... i hey epar�lment Head 8i ilfetr'Wood Check as applicable: ® To start recruiting or civil service process and/or // To fill a vacancy ❑ Active Civil Service List Expires: A proposed job description and questionnaire must accompany this form at time of submission to Human Resources. Position Title: Bookkeeper Reports To: LeKeisha Veasley, Director Employment Status: Type of Position: Civil Service Position: Bargaining Position: Bargaining Group: N/A Non -bargaining Position: Department: Housing Authority Work Location: 620 Mulberry Street (Carnegie Annex) Regular Full Time ❑ Temporary Full Time from to ❑ Regular Part Time ❑ Temporary Part Time from to ❑ Regular 7-Month ❑ Intern/Co-op Student from to Recommended Recruitment Sources: Yes ( 0 No ❑ Internal Posting Only ❑ Yes ® No ® Internal Posting and External Advertising ®Yes No ************************************************************************************************* Complete the following if the requisition is to fill a vacancy: ❑ New Position or ® Replacement Position for: Jennifer McGee, Bookkeeper/Administrative Assistant (Specify name and title of former incumbent) If replacement, former incumbent: ❑ Retired/Resigned/Terminated ❑ Transferred M Promoted Date incumbent terminated employment: 06/17/25 Date of final payout: N/A Anticipated start date: ASAP No. of hours/week: 40 Work schedule: 8:00 a.m. to 5:00 p.m., Monday - Friday Justification of need for position: This position is integral to the functioning of the Housing Authority. As one of the busiest offices in the city, it is imperative that we have someone at our front desk for receptionist duties. We also must have someone to maintain and screen the waiting list. Additionally, both the city and HUD require many financial reports which are a responsibility of the position What are the likely consequences if the position is not filled? Decrease in leased vouchers due to inability to move tenants from the waiting list; possibility of non-payment to Section 8 landlords; bills not being paid; public being upset when there is no one to assist them at the front desk/phone. APPROVALS Annual salary requirements:$58,825.60 Hourly Rate: $26.32 + $.50 raise at 6 mos. & at 1 year Benefits: $92,179.27 (Payroll taxes, pension, health ins.- assuming family) Is position budgeted for this and future FYs? ® Yes ❑ No If no, how will position be funded? Approved subject to the following conditions: r—Signed by: DDo�cuSignned by: C&l tt& iIn. Awif Mo 0529D78AAc8449... .a 2Y igned by: 6/6/2025 Date 6/16/2025 VUtitIt ehie r ihaPithil 31 er "—Signed by: Pugs 6/17/2025 Date 6/12/2025 Date Huumma esfflifcesbirector 6/12/2025 Hm Re eu rmittee Chairperson Date Created 6/30/2017 Date Page 460 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431E-832C-1 D7B64A3AA44 PERSONNEL REQUISITION Bookkeeper/Administrative Assistant The following questions are provided as guidelines to assist you in developing your rational for the position of Bookkeeper/Administrative Assistant in the Housing Authority Department. Depending upon your situation, some questions may or may not apply. Please provide written responses to these questions as part of your preparation for meeting with the Mayor: (1) What are the key job responsibilities of this position? a. Greet the, public, answer phone and refer to appropriate staff member. Answer general questions regarding all of the Housing Authority's programs. — On average 50+ people through the door and 100+ calls/day. b. Maintain and screen Section 8 waiting list from taking applications, through final eligibility appointments, to passing files to Housing coordinators. c. Make Housing Assistance Payments to landlords under Section 8. (approximately $400,000/month) d. Collect rent and maintain: accounting records for Ridgeway Towers residents. e. Payroll f. Order and maintain office supplies, copies of forms, brochures, etc. g. Provide financial reports to both the City and HUD as needed. (2) Can the job responsibilities of this position be assigned to other employees within the department? No. If no, why not? This position is full-time+. In fact, we have requested a long-term temporary employee at 20-25 hours/week to assist. (3) How is the work of this position being accomplished now? Jennifer McGee, current employee, being promoted to Housing Coordinator effective 06/17/2025. Have had an. AARP employee assisting with receptionist duties 18 hours/week. (4) Are the filled positions in your department currently being utilized to their maximum potential? Yes. Everyone is completely maxed out at this point, as they have each taken on an additional 200 clients since staff changes. It will take several months before Jennifer is able to handle a full case load as Housing Coordinator, and it will initially be limited further as she will be training her replacement, with the Director's assistance. (5) How would filling this position meet the needs of your department or the City on either a short-term basis (if temporary position) or a long-term basis (if a regular position)? As stated above, we must have someone in this position at all times. That is why I am requesting both a temporary full-time position Page 461 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431E-832C-1 D7B64A3AA44 during the hiring process, as well as replacement of the position with a regular full-time employee. It is our hope to find someone through Express with the background required for the regular full-time position, so that she may be able to start as a temporary employee and then possibly move into the position. (6) What cost savings or revenues, if any, would your department or the City realize if this position is filled? Actually, we would risk losing much of our current income, both in terms of tenant accounts, and funding from HUD if reports are not completed in a timely manner. (7) If you are paying overtime or comp time within your department to accomplish this work now, how much overtime or comp time has been paid out or earned that is directly attributable to this position and over what period of time? None (8) How has the work load or demands of your department changed in comparison to your staffing levels over the past three fiscal years? Provide statistics if possible. The Housing Authority had approximately 972 persons on the Section 8 program; we are anticipating 1063 on the program by the end of this fiscal year if we can reach full staffing. In addition, we have 3 special programs which have added a total of 40+ vouchers (VASH, FYI, EHV). The current 2 Housing Coordinators have a caseload of close to 450+. As Jennifer will only be able to take approximately 100 vouchers total initially (while training this position), the coordinators will remain overwhelmingly busy. Staffing levels have not changed since the late 1990s. (9) If this position is not filled, what affect will it have on your department? It will be impossible to run an efficient office without this position. What work will not get done? Please be as specific as possible. If coordinators have to spend much of their time dealing with the front desk/phone, they will have less time to complete their work, which may not get done. What costs will you incur? If we do not get good scores on SEMAP (Section 8 Management Assessment) and PHAS (Public Housing Assessment) we are in jeopardy of losing HUD funding. If that happens, we will not be able to assist very low income persons needing housing in the City of Waterloo. If landlords or not paid, the city could be sued under the Housing Assistance Payments Contract, if bills are not paid to vendors, the City could end up in small claims court. The Waterloo Housing Authority's image will suffer (along with the city's) if we do not provide quality service to our customers (tenants/landlords/general public) (10) How do you cover the responsibilities for this position whenever the incumbent is out on vacation? Our AARP employee would handle receptionist duties during her hours; otherwise we all pitch in with the phone, door,. etc. The Director handles necessary accounting responsibilities, including Housing Assistance Payments, Payment Vouchers, and Payroll. Page 462 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 (11) Is it possible that the City could outsource this position to an outside agency? No. If so, what savings, if any, would the City realize as a result of this change? (12) How would you rank this position in terms of its contribution to City business in comparison with other positions reporting to you? Just as important as the others. The Housing Authority runs a very "lean" ship. Every position is essential. (13) How does this position impact the Goals and Objectives for the City adopted by the City Council? The Housing Authority's homeownership programs including Voucher Homeownership and Down Payment Assistance encourage new property taxpayers in our community. The more taxpayers... the lower our levy rate. Also, as housing is essential to quality of life, and is the foundation for families, having decent, safe and sanitary housing is important to reducing crime and making Waterloo a safe place to live. This position is crucial to providing these services to the citizens of Waterloo. Note: Forward completed questionnaire to Human Resources Department with original copy of Personnel Requisition form, PLEASE NOTE: Both the full-time temporary Bookkeeper/ Administrative-ssistant position, and the regula 11-time Bookkeeper/Administrrative..Assistant g i ' n are being requested at this time as our current incumb, ennifer McGee, is being offered the Housing Coordinator position tentativelyeffectiveJune 17, 2025. We cannot afford to without this full-time person, tlitigve are requesting that the -time temporary position be approved asap, and the re r full-time position be placed on next month's Civil Service Agenda. , q. 25 LVei'sv,a Ve_a_s(-0,3 mcc ivl,eov2-mat. S`wau.ld. neat +0 Maice, Owl +1"-t PerciI -4epp /wit KAAAN Page 463 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 Page 464 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 CITY OF TERLOO IOWA Community of Opportunity CIVIL SERVICE NOTICE CITY OF WATERLOO, IOWA OPEN EXAMINATION BOOKKEEPER DEPARTMENT COMMUNITY PLANNING & DEVELOPMENT - WATERLOO HOUSING AUTHORITY SALARY $26.32 PER HOUR, WITH $0.50 INCREASE AFTER 6 MONTHS AND 12 MONTHS FLSA NON-EXEMPT CIVIL SERVICE INCLUDED BARGAINING UNIT NON -BARGAINING GENERAL STATEMENT OF DUTIES Performs complex bookkeeping and secretarial/receptionist duties for Waterloo Housing Authority. The work is performed under the general direction of the Housing Authority Director or designee, but considerable leeway is granted for the exercise of independent judgment and initiative. No supervisory responsibilities. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative only) These functions are considered essential for successful performance in this job classification. 1. Maintains a waiting list for Section 8 and public housing tenants using database software. 2. Tracks forms and supplies. 3. Generates Housing Authority checks using database software. 4. Prepares and types department requisitions, purchase orders, payment vouchers and statistical reports. 5. Maintains Federal regulation records as needed. 6. Reconciles monthly accounting reports generated from the City's financial system to the monthly financial reports generated by the HUD accountant/firm. 7. Compiles and prepares statistical and accounting reports for Housing Authority, City Council, Housing Authority accountant/CPA and Federal and State agencies. 8. Balances accounts and collects monthly payments from tenants and counts cash. 9. Prepares reports to various organizations and agencies working directly with the Housing Authority. 10. Assists in preparing agendas and minutes for various meetings. 11. Cross references and sorts information from reference sources. 12. Assists staff in preparing letters, memos and legal documents. 13. Assists in preparing and typing the department budget. Page 465 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431E-832C-1 D7B64A3AA44 14. Helps to develop and implement office procedures for the efficient operation of the Housing Authority office. 15. Maintains employee time records and completes payroll functions. 16. Maintains general working knowledge of department functions. GENERAL DUTIES 1. Greets the general public and directs them to the appropriate staff person and answers incoming department phone calls on a multi -line system, providing information based on knowledge of department policies, regulations and procedures or directs questions to proper staff person. 2. Operates standard typewriter, personal computer, calculator, fax machine and other office equipment. 3. Performs all work duties and activities in accordance with City, department and OSHA policies, procedures and safety practices. 4. Attends work regularly at the designated place and time. 5. Other duties as assigned by Housing Authority Director or designee. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES 1. Knowledge of principles and practices of accounting, budgeting, financial record keeping and general office procedures and ability to apply them to HUD accounting policies and procedures. 2. Ability to prepare, analyze and interpret complex accounting records and financial statements. 3. Ability to establish reporting procedures to collect data from financial and fiscal reports. 4. Will be required to show proficiency in Microsoft Word and Excel before hire. 5. Ability to perform general office services including using word processing and spreadsheet applications appropriate to assigned duties and responsibilities, enter and retrieve information on a computer and update records. 6. Ability to collect, analyze and present data from computerized reports in an organized and understandable form. 7. Ability to answer questions and provide information to the public and other employees in person and over the telephone in a clear, concise and easily understandable manner. 8. Ability to write legibly, prioritize work, produce a quality work product within strict timelines and handle multiple tasks. 9. Ability to exercise independent judgment and make decisions based on department and City policies and applicable Federal and State rules and regulations. 10. Ability to communicate effectively and maintain working relationships with other City employees, supervisors, clients and the public. 11. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING 1. Associate's degree in accounting or other business -related field with a minimum of three years of experience as an accounting clerk or bookkeeper OR Any equivalent combination of experience and training that provides the knowledge, skills and abilities necessary to perform the essential functions of the position. 2. Skilled in use of personal computer and Microsoft Office, specifically Word and Excel. Page 466 of 730 Docusign Envelope ID: 763DA8DB-2CB6-431 E-832C-1 D7B64A3AA44 ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient speech and hearing that permits the employee to respond to questions and communicate with coworkers, supervisors, clients and the public in person or on the telephone. 2. Sufficient personal mobility that permits the employee to move from one City building to another. 3. Sufficient vision and manual dexterity that permits the employee to operate a personal computer, handle files and perform other bookkeeping and secretarial duties. MISCELLANEOUS 1. The City of Waterloo will conduct a background investigation including employment, education and criminal history checks on any applicant being considered for this position. 2. Required to submit to and pass Civil Service examination procedures including an oral interview. WORK SCHEDULE Generally 8:00 a.m. to 5:00 p.m. Monday through Friday with one -hour unpaid lunch. Limited overtime. Must also be available for department or City activities or meetings that require the attendance of the Bookkeeper/Administrative Assistant. EXAMINATION INFORMATION All qualified candidates who apply by the deadline date will be required to appear before an interview panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the interview. The top applicants, as ranked by their scores on the interview, will be the individuals placed on the certified list. Applicants who qualify as outlined and are full-time regular employees of the City of Waterloo shall have one additional point per full years of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the armed forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the United States shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service -connected disability. ORAL EXAMINATION DATE All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. BOOKKEEPER- HOUSING JUNE 2025 A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. Page 467 of 730 CITY OF %VfATERLOO August1, 2025 IOWA Community of Opportunity TO: Honorable Mayor & City Council 715 Mulberry St, Waterloo, IA 50703 9 Phone: (319) 291-4303 L• Fax: (319) 291-4569 CITYOFWATERLOOIOWA.COM We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Bookkeeper for the City of Waterloo, Iowa Police Department. This list shall be used to fill any vacancy in the Police Officer classification from August 1, 2025 — August 1, 2026. Respectfully submitted, CERTIFIED LIST Ann Baker Marissa Fordyce Samantha Hancock Monica Card Victor Vargas Viramontes Stacey Wright Dr. Bev Smith Date Dr. Robert Welch Date Marianne Kurtenbach Date *January 6, 2025 the Waterloo City Council voted to suspend the Civil Service hiring practices for entrance positions as allowed by the Iowa Administrative Code section 400.12A until January 6, 2026; therefore no signatures are required to certify this list. CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Mayor Department September 2, 2025 AGENDA ITEM TITLE Sarah Rieken, Board/Commission: Human Rights Commission, Expiration Date: September 2, 2028, [New]. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Boards and Commissions Application - Sarah Rieken Page 469 of 730 CITY OF .°•TERLOO CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: 1 v /Zs- 1, KJ~ 1 iZ ii ��r�l� to ,request to be appointed to (state preference): 1. II (N trip me) -f Ui` lets' if S_ C-0,P1,w i 5 iovi 2. Home Phone: •1 Cell Phone: 301 - LKO`i-" L&'Work Phone: Email Address 6v Jck.✓e\ 'l it 1.1 /'1 c4 r rig b 9,v1 cc;t 1 - Cti► Home Address { 61 I LI )-icLrc of t, (LeI W ad e v 1301 Zip Code (510 1 Employer LOakv a-v t Title-Rlccvivt ct Cc r ��CLYi c�c('ic_' v Employer Address BUIO 5 UWL 3+" Fc,115, Zip Code 5 u1 .Z(� How long have you resided in Waterloo? Z yrs Email address: by 30..roi-)Ai e k PL1cci1,4 b L(,.itu 1 RECEIVED AVO t? 5.025 List current membership in organizations and offices held: l '_)1GccttlIttv.)1L / 6f e evi e v 7V1\Cur I''lat,t_ A cCl1 ta'1 616 i i e f row°, -PlACtirl- a CA S-1 ,g s5 �11i cL `ion (no l i car \c IC(� AM-e ttCav1 A%oc.1c `i1 (i'K ogVu .ICI) I am available for meetings: A.M. ® P.M. J Noon ® Evenings OA of' am available to serve on a Board/Commission the entire year: ®Yes ONo If no, list months not able to serve: Briefly explain your qualifications for appointment to a designated Board/Commission:45 (, oho rr��<act st; flh>tt (to Ory-41 iti oIeVofc fl10eW 11) c.. ligime of Se✓v', Po 01-kei(s,-.T2 swzve r woolcr CIo .r. T1�I'0 C'1 1tLt 1)S-e 0-Cn1.1 t'xpelie vrct'Kno..olectJe,(tact Simills en11yri(1 cr.ad cIe voca-k kruwpC "lb trv� vtAe'V.Q 1r1.eW�lA is nut C iUF�tlf'+,Lit1 cold --p �rrrvlolf I11C iV�`►ori, ervlbvc.rce C'IIu'vS:11-11 ctx�ci Jcd\ioCM tip.ip ,.'dice - cncl\io c Vleet € 1etviv Additional information and comments that may not be evidelit from information already on this form: st i11eIvt1oe►' c •C .1xol Ci� (.utc( oxrl-ireRc: Lt cxt C_:.1Pba+:iA. CC al ill,' t9 CLtt✓iiC..�it III MGM(' hey- 1 References (include phone numbers): "Tel i ri`lk7c r (1r l r lk 6'1004•1i1 r Chv 1 /C.lhv 15t Co, i 'i oil t t _( \ AO( c'i I1ous-% S4)3 g- (o l iv',Cn- uu Mi )1er ((Alai/Mar*\ cO9 s eo 014 Cher ryTOY`cko1-C6ua..tatcx ')d(oLtl-373-LI 12,M2Ji.55a 1'�Cthse 6lJOv1mCL 1°'1051, I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessipns. This application will remain valid and on file for one calendar year from above date. Signatur Rev 02)2612020 or RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA 50703 FAX 291-4286; EMAIL: mayor@waterioo-ia.orq; PHONE 291-4301 Page 470 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Mayor Department September 2, 2025 AGENDA ITEM TITLE Claudia Rivera, Board/Commission: Human Rights Commission, Expiration Date: 8/19/2028 [New - full]. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Boards and Commissions Application - Claudia Rivera Page 471 of 730 CITY OF 1ITERLOO CITY OF WATERLOO, IOWA BOARDS & COMMISSIONS APPLICATION Date: 04/27/2024 Claudia Rivera , request to be appointed to (state preference): (Name) Human Rights 2. Home Phone: 319-343-7018 Cell Phone: 319-252-7300 Work Phone: 319-343-7018 Email Address director@patislibe.org Home Address 944 Newton St. Waterloo, IA Zip Code 50703 Employer PaTi's Libelulas Title Executive Director Employer Address Broadway St., Waterloo, IA Zip Code 50703 How long have you resided in Waterloo? 30 yrs Email address: director@patislibe.org List current membership in organizations and offices held: Iowa Arts Council Iowa Cultural Coalition Latino College Access Network am available for meetings: ZA.M. ID P.M. E Noon 0✓ Evenings am available to serve on a Board/Commission the entire year: ®Yes ONo If no, list months not able to serve: Briefly explain your qualifications for appointment to a designated Board/Commission: As a member of the Commission, I would have the opportunity to advocate for the rights of my community. I can work to ensure that our civil, social, and cultural rights are respected by representation and voice. To raise awareness and have a voice for the cultural diversity in our community. Additional information and comments that may not be evident from information already on this form: have served in various boards and coalitions for the state of Iowa representing Latinos in Iowa. References (include phone numbers): Sonia Reyes, Iowa Commission of Latino Affairs 515-281-4080 Dawn Oropeza, Executive Director of AlExito 515-480-0904 I understand this application does not bind me to accept an appointment should it be offered, nor does it guarantee an appointment to a Board/Commission. If selected, I will be available to attend appropriate training sessions. This application will remain valid and on file for one calendar year from above date. Signature `�G«:��� or RETURN TO MAYOR'S OFFICE, 715 MULBERRY ST., WATERLOO, IA Rev02/20/2020 50703 FAX 291-4 6• M IL: mayor(a�waterloo-ia.org; PHONE 291-4301 . q /5 'rin )9f(9� 8Jri.( Page 472 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Lance Dunn, Human Resources Director Human Resources Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Communication from the Police Department on the notice of the conclusion of employment of Thomas Flaherty, Police Officer, effective July 22, 2025, with recommendation of approval of payout of $3,734.94 for unused benefits. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. FLAHERTY PAYOUT 9.2.2025 Page 473 of 730 Page 474 of 730 CITY OF Jj#iTERLOO IOWA Community of Opportunity Today's Date: 8/12/2025 Department: Effective Date: 7/22/2025 Job Classification: Employment Date: 10/30/2023 Employee Name: City Council Notice of Employment Severance Police Department Police Officer Thomas Flaherty The employment with the named City of Waterloo employee has been severed by reason of: ❑ Retired Disability Related ❑ No ❑ Yes 0 Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Vacation -Accrued 62.62 $ 40.04 Vacation -Current 60 $ 40.04 Usable Sick Leave (25%) 0 $ Casual Hours 0 $ Comp Time Pay 125.875 $ 40.04 Unscheduled Leave 60 $ 40.04 Payout $ 2,507.30 $ 2,402.40 5,040.04 2,402.40 Contractual 75% Bonus Repay 0 $ (8,617.20) Comments Approved by Human Resources Total Payment $ 3,734.94 Aaron M aeGGancl Am on M,C1, )1,1,1J51 COT: Date 08/19/2025 / ✓ el/& & fr ,a.e,��l'/Y.la- Date: 08/19/2025 Council Agenda Date: Page 475 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Lance Dunn, Human Resources Director Human Resources Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Communication from the Traffic Department on the notice of the conclusion of employment of Mohammad Elahi, Traffic Operations Director, effective July 31, 2025 with recommendation of approval of payout of $10,501.62 for unused benefits. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. ELAHI PAYOUT 9.2.2025 Page 476 of 730 Page 477 of 730 Docusign Envelope ID: 644A74EE-FE82-4CF7-B14D-76168EFFF513 CITY OF %!49%TERLO O IOWA Community of Opportunity City Council Notice of Employment Severance Today's Date: 8/12/2025 Department: Traffic Operations Effective Date: 7/31/2025 Job Classification: Traffic Operations Director Employment Date: 2/4/2002 Employee Name: Mohammad Elahi The employment with the named City of Waterloo employee has been severed by reason of: O Retired Disability Related 0 No ❑ Yes ❑ Resigned ❑ Termination ❑ Other In accordance with City Policy, it is requested to allow payment which consists of the following: Benefits Total Hours (x) Hourly Rate Vacation -Accrued 116 $ 54.39 Vacation -Current 51.58 $ 54.39 Usable Sick Leave (25%) 6 $ 54.39 Casual Hours 24 $ 54.39 Comp Time Pay 0 $ - Unscheduled Leave 0 $ Other Pay 0 $ Comments Approved by Human Resources Payout 6,309.24 2,805.44 81.59 1,305.36 ME - 10,501.62 S��ig)n�ed by:j �A °16€Q8€35FFPIFEI... Signed by: rnir.,04 gg ��Gftvei6 a ooc2C179Fe45.r... Council Agenda Date: Date 8/14/2025 Date: 8/14/2025 Page 478 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Leisure Services Department September 2, 2025 AGENDA ITEM TITLE Motion to receive and file Leisure Services Commission Board minutes of July 8, 2025. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Board Minutes 08-12-2025 Page 479 of 730 MINUTES WATERLOO LEISURE SERVICES COMMISSION TUESDAY, July 08, 2025 300 Jefferson Street The meeting was held in the Cedar Valley SportsPlex Multipurpose Room at 300 Jefferson Street. The meeting was called to order at 7:30. Present: Council Liaison Dave Boesen, Ellen Vanderloo, Jessica Rucker, Jeremy Kruth, Allison Richter, Tom Powers Staff: Todd Derifield, Chris Dolan, Bob Etringer, Travis Nichols Absent: Council Liaison Nia Wilder, Robert Welch, Tim Moses, JB Bolger Ellen Vanderloo called for approval of the agenda. Tom Powers motioned to approve the agenda, second by Jessica Rucker. Ayes: All Nays: None Ellen Vanderloo called for motion for the approval of the May 13, 2025 meeting minutes. Jessica Rucker motioned to approve the meeting minutes, second by Tom Powers. Ayes: All Nays: None REVIEW OF BILLS Ellen Vanderloo called for approval of the bills. Questions were answered. Motion by Tom Powers to approve May and June 2025 bills, Allison Richter made a second. Ayes: All Nays: None STAFF UPDATES Sports and SportsPlex — Bob Etringer Sportsplex staff are working on cleaning, dusting, and painting throughout the building. The LED signs at the SportsPlex are going to be repaired. Radiators are in, and they will be installed soon. Basketball camps and soccer turf rentals have started, along with swim lessons. Baseball/softball is finishing up their season. Construction, Projects — Travis Nichols The crews continue to do the summer garbage route, restroom and shelter cleanings and park inspections. Park inspections create a list for general maintenance. The crews did prep for the opening of the Gates Splash Pad, Gates Inclusive Play area and the Byrnes Pool. They also did repairs to stakes at the horseshoe pit at Byrnes. The Gates and Byrnes Projects are in the punch list stage. We have a meeting today at 10 am to discuss punch list priorities at Byrnes. The playground at Hope Martin will be installed the week of July 21st. The contractor has been asked to correct the final grade work at Sulentic Park. We have three CDBG projects open: Edison/basketball court, Sullivan/swing set and Furgerson Fields/basketball court overlay. Page 480 of 730 Golf and Downtown Area — JB Bolger My Waterloo Days was a success- our crews provide logistical support for this major event. Our crews will provide logistical support for the Mayor's Fireworks event. The new maintenance building at South Hills is under construction. Golf Course Crews are ramping up for the Waterloo Open- The Cedar Valley Jaycees dissolved so the tournament is being run by ML Golf or Golf Waterloo Staff. (Monte and Nate). We have hired individuals through Express Employment Professionals to staff Gates Park from 4:00pm to 8:00pm seven days per week. This staff helps us enforce rules and keep the facility safe for users, pick up litter and empty litter receptacles, and lock up the facility at closing time. Park Maintenance II Crew Leaders have been spraying concrete medians throughout the City so those should be weed free in the near future. Park Maintenance II Crew Leaders have been very busy mowing all season due to timely rains and lots of shelter reservations. Good faith efforts were made by all to have parks ready for 4th of July reservations. Young Arena — Chris Dolan Young Arena staff are currently working on the Ammonia ice plant preventative maintenance as well as adding a large glycol pump/piping and emergency valves. Phase 2 of locker room flooring will be completed this fall. Spectator safety netting will extend by 20 feet on all 4 sides. The bid process for the Young Arena audio system will start July 2025. The next regular Leisure Services Commission Meeting will be held Tuesday, August 12, 2025. Jessica Rucker made a motion to adjourn the meeting, second by Jeremy Kruth. Ellen Vanderloo adjourned the meeting at 8:28 am. \\kwa ,---- Jessica Rucker N.teLl t5 Date , Secretary Page 481 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Airport Department September 2, 2025 AGENDA ITEM TITLE Motion to receive and file Airport Board minutes of July 16, 2025. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Airport Board Minutes of July 16, 2025 Page 482 of 730 MINUTES WATERLOO REGIONAL AIRPORT BOARD Wednesday, July 16, 2025 I. ROLL CALL Chair, Scott Voigt, called the meeting to order at 12:02 p.m. Board Members Present: Scott Voigt, Gwenne Berry, David Deeds, Arlene 1-Tumble, Katy Susong, Scott Cook Board Members Absent: Chris Bering City Officials Present: John Chiles, Council Liaison City Officials Absent: Ray Feuss, Council Liaison Airport Staff Present: Steven Kjergaard, Sheila Combs Additional Attendees: Michelle Sweeney, AECOM; Martin Hoel, AOPA; Christina Cole, Advance Media and Nicole Barry (TEAMS), Advance Media II. AGENDA AS RECEIVED OR AMENDED III. PUBLIC COMMENTS None IV. REPORTS A. Airport Director's Written Summary 1.a. Mr. Kjergaard stated that grant offers have been received for both FAA projects. Both are on the July 21" Council agenda for approval. 1.b. Parking canopies are mostly complete, with only a few touch-ups left. Security project is also mostly complete, with only a couple of mag locks left to finish on Terminal doors. B. Miscellaneous Airport Reports Reviewed miscellaneous reports and discussed monthly stats. Enplanements are up quite a bit; also fares look better this month. 1 Page 483 of 730 V. BOARD APPROVAL A. Approval of Minutes of June 16, 2025 Meeting Mrs. Humble moved approval of the minutes of the June 16, 2025 meeting; seconded by Mrs. Berry. Ayes: 5. Motion carried. B. Motion to Receive and File June 2025 Expenses Mr. Cook moved that the June 2025 expenses be received and filed; seconded by Mrs. Humble. Ayes: 5. Motion carried. C. Election of Officers Mr. Voigt asked for nominations or volunteers. Mr. Deeds volunteered for Chair and Mrs. Berl)/ volunteered to continue as Vice Chair. Hearing no other nominations, Mr. Voigt called for a vote to approve Mr. Deeds and Mrs. Berry as Chair and Vice Chair. Ayes: 5. Carried. (Mr. Voigt immediately turned the meeting over to Mr. Deeds.) VI. OLD BUSINESS A. Airport Security Plan Update As stated earlier, the security project is substantially complete. Mr. Kjergaard stated he met with two TSA Inspectors earlier this morning and said that a few minor changes are needed. VII. NEW BUSINESS A. Discussion of 2025 Leakage Study Mr. Kjergaard stated that, ideally, we would like to move from 3% capture (of passengers in our catchment area) to 10 — 15%. B. Discussion of Marketing Plan — Christina Cole, Advance Aviation Christina Cole introduced Nicole Barry (joining via TEAMS) and they went over recent video campaigns, results of the current year campaign, and their plan for the rest of the current year. C. Initial Discussion of Airport Rates and Charges Mr. Kjergaard showed the list of airports he wants to contact. Most are similar -sized commercial service airports in Iowa, Minnesota, Wisconsin, Illinois, Nebraska, North Dakota, South Dakota and Missouri. D. Discussion of Alternative Date for August Meeting, Due to Conflict with AAAE Great Lakes Conference By consensus, the Board decided to move the August meeting to the 13th. 2 Page 484 of 730 VIII. STAFF AND BOARD MEMBER COMMENT None IX. ADJOURNMENT Hearing no objections, Mr. Deeds adjourned the meeting at 1:05 p.m. Respectfully submitted, David Deeds, Chairpde6n Page 485 of 730 CITY OF J ,ATERLOO COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE City Clerk Department September 2, 2025 AGENDA ITEM TITLE E Liquor Licenses Bamboo Ridge Campground, 4550 La Porte Road, Class B w/Sunday Sales (Renewal) Exp: 09/18/2026. Black Hawk Tennis Club, 1005 Black Hawk Road, Class C w/Sunday Sales (Renewal) Exp: 06/25/2026. CVS/Pharmacy, #8544, 1825 E. San Marnan Drive, Class E w/Sunday Sales (Ownership Updates) Exp: 05/31/2025. Hy-Vee Fast & Fresh #3, 1512 Flammang Drive, Class B w/Sunday Sales (Renewal) Exp: 08/26/2026. Kwik Stop 3, 1104 Washington Street, Class E w/Sunday Sales (Renewal) Exp: 07/26/2026. Landmark Commons, 1400 Maxhelen Boulevard, Class F w/Outdoor Services/Living Quarters/Sunday Sales (Renewal) Exp: 08/31/2026. Longhorn Steakhouse #5374, 1425 E. San Marnan Drive, Class C w/Sunday Sales (Renewal) Exp: 08/31/2026. Lounge Bar, LLC, 32 Lafayette Street, Class C w/Sunday Sales (New) Exp: 07/09/2026. M & J Caribbean Restaurant, LLC, 926 La Porte Road, Class C w/Sunday Sales (New) Exp: 07/06/2026. Mama Nick's Circle Pizzeria, Inc., 1934 Washington Street, Class C w/Sunday Sales (Renewal) Exp: 09/02/2026. Prime Mart 5, 508 Broadway Street, Class E w/Sunday Sales (Renewal) Exp: 09/15/2026. Prime Mart 7, 1309 Lafayette Street, Class E w/Sunday Sales (Ownership Updates) Exp: 04/30/2026. Rome"s Place, 201 Rath Street, Class C Living Quarters w/Sunday Sales (New) Exp: 08/31/2026. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION Page 486 of 730 COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS None Page 487 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT MEETING DATE Engineering Department September 2, 2025 AGENDA ITEM TITLE Bonds. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. BONDS FOR COUNCIL APPROVAL_9.2.25 Page 488 of 730 95 C8 T392 2 14989862 RIGHT OF WAY BONDS FOR COUNCIL APPROVAL September 2, 2025 E&A PROPERTIES LLC MICHAEL D. ALBERS WATERLOO, IA DIKE, IA Page 489 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department AGENDA ITEM TITLE Asbestos Abatement Services, Contract AB-2025-08-01 P. RECOMMENDED COUNCIL ACTION approval MEETING DATE September 2, 2025 SUMMARY STATEMENT AND BACKGROUND INFORMATION The property in question, 310 Upland Drive, was acquired by the City, and is being abated of asbestos in preparation of demolition. NEIGHBORHOOD IMPACT The action is in preparation for demolition, which will remove ablighted building. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Estimate: $170,000. To be paid from Nuisance Abatement bonds and/or TIF funds. ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Bid Tabulation Asbestos Abate Cont. AB-2025-08-01 P 2. RFB Asbestos Abatement Services Contract AB-2025-08-01 P Page 490 of 730 3. Exhibit C Asbestos Abatement Services Contract AB-2025-08-01 P 4. Exhibit B 310 Upland Dr Report Page 491 of 730 Asbestos Abatement Services, Cont. AB-2025-08-01P Engineering Estimate $170,000.00 August 28, 2025 Bidder Bid Security Bid Amount Site Services, Inc. Algona, Iowa 5% $126,500.00 All Star Environmental, LLC Dubuque, Iowa 5% $163,800.00 REW Services Corporation Des Moines, Iowa 5% $159,639.00 Advanced Environmental Waterloo, Iowa 5% $115,000.00 Page 492 of 730 CITY OF WATERLOO, IOWA Request for Bid ASBESTOS ABATEMENT SERVICES August 2025 Asbestos Abatement Services Contract AB-2025-08-01 P 310 Upland Drive City of Waterloo, Iowa Prepared by the City of Waterloo Planning and Zoning Department Aric Schroeder -Project Manager Page 493 of 730 SECTION I NOTICE OF REQUEST FOR BID 1.0 Receipt and Opening of Bid The City of Waterloo is seeking sealed bids for asbestos abatement services Contract AB- 2025-08-01 P — 310 Upland Drive. All bids must be received in a sealed envelope in the City Clerk's Office, Waterloo City Hall, 715 Mulberry Street, Waterloo, IA 50703 (date and time stamped) by Thursday August 28, 2025 at 1:00 p.m. (our clock), Central Time, in order to be considered. City Hall is located at 715 Mulberry Street, Waterloo, Iowa. Bids sent electronically or via facsimile will not be accepted. The mailing container should be marked as noted below, and include the name of the company submitting the bid. 1.1 RFB Timeline Name of the Bid: Notice of RFB Date: Mandatory Walk Thru: Deadline for Bid Submittal: Submit Sealed Bid to: Method of Submittal: Contact Person, Title: E-mail Address: Phone: Asbestos Abatement Services Contract AB-2025-08-01 P August 8, 2025 There will be a mandatory walk thru for 310 Upland Drive on Thursday, August 21, 2025 at 1:00 p.m. Bidders that do not have a representative in attendance at the walk thru are NOT eligible to bid on this contract. See Section 4.5 for additional details. Thursday, August 28, 2025 at 1:00 p.m., Central Time Address exactly as stated: SEALED RFB FOR ASBESTOS ABATEMENT SERVICES CONTRACT AB-2025-08-01 P City of Waterloo City Clerk's Office 715 Mulberry Street Waterloo, IA 50703 Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals) Aric Schroeder, City Planner/Project Manager (City's Representative) aric.schroeder(c�waterloo-ia.orq Phone: 319-291-4366 1.2 The City reserves the right to accept or reject any or all proposals and to waive any informalities or irregularities in proposals if such waiver does not substantially change the offer or provide a competitive advantage to any Bidder. The City reserves the right to defer acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the deadline for receiving bids. 1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Proposer. Similarly, the City is not responsible for, and will not open, any proposal responses that are RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 2 of 10 Page 494 of 730 received later than the date and time stated above. Late proposals will be retained in the RFB file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. 1.4 Bids will be opened on Thursday, August 28, 2025, at 1:00 pm (our clock) Central Time in the second floor Council Chambers and will be streamed live on the City of Waterloo's YouTube Channel. The main purpose of this opening is to reveal the name(s) of the Bidder(s), not to serve as a forum for determining the award. The awarding of the contract could be as early as the City Council meeting on Tuesday, September 2, 2025 at 5:30 p.m. Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone. Proposals may be withdrawn anytime prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter. SECTION II INSTRUCTIONS TO BIDDERS 2.0 The Bid shall include the attached Exhibit "A" signature page, properly completed. A company representative who is authorized to bind the company will sign on behalf of the company to indicate to the City that you have read all provisions of the RFB and agree to all terms and conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right to reject any or all bids, and to accept in whole or in part, the bid, which, in the judgment of the proposal evaluators, is the most responsive and responsible bid, that offers the greatest value to the City with regard to the criteria detailed and the specifications set forth herein. The City will select a Bidder based on knowledge of experience and qualifications, and past experience with Bidder, cost will not be the sole determining factor. A Bidder's submittal of a bid constitutes its acceptance of this evaluation technique and its recognition and acceptance that subjective judgments will be used in the evaluation. Evaluation criteria may include, but are not limited to: Satisfactory experience in the timely completion of work; ii. Bidder's reputation and financial status; Past experience and service provided by the Bidder; iv. Bidder's ability to meet the insurance and bonding requirements; and v. Bidders ability to immediately fully staff the project with certified, licensed staff. 2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence and $2,000,000 general aggregate combined single limit, for Personal Injury, Bodily Injury and Property Damage is required. At a minimum, coverage for Premises, Operations, Products and Completed Operations shall be included. This coverage shall protect the public or any person from injury or property damages sustained by reason of the contractor or its employees carrying out their work. The Contractor shall provide certificate of insurance having the City of Waterloo as additional insured. Also required is Pollution Liability Insurance, which shall be True Occurrence, not Claims Made. The Contractor shall obtain and maintain coverage for claims arising from bodily injury, property damage, and the use of owned, hired, or leased autos. The insurance shall cover all asbestos and hazardous materials liability aspects of the project, including the project site, during transportation from the project site to the disposal site, and during unloading operations at the disposal site. Additionally, coverage shall include all costs of the cleanup of any releases to the environment of any asbestos -containing materials or hazardous materials during project abatement, and transportation for disposal. Such coverage shall have limits of no less than $1,000,000 per occurrence and $2,000,000 per project aggregate. RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 3 of 10 Page 495 of 730 2.2 A bid guarantee from each Bidder equivalent to five percent (5%) of the bid price is required. The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon acceptance of its bid, execute such contractual documents as may be required within the time specified. The successful Bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the Contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the Contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of the Contract. 2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids. 2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be considered in evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are cautioned that exceptions taken to this RFB may cause their bid to be rejected. No additional exceptions shall be allowed after submittal of a bid. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFB, and/or additional information as indicated, may result in disqualification by reason of "non responsiveness". 2.6 The Bidder hereby agrees to conform with all provisions of the Federal Civil Rights Act; The Code of Iowa, Chapter 216 Civil Rights Commissions rules and regulations; and conform to provisions set for in Iowa Code 692A.11. The Bidder certifies that they are permitted by the Iowa Workforce Development to conduct asbestos abatement in the State of Iowa. The Bidder hereby agrees that they will comply with all federal and state affirmative action/equal employment opportunity requirements concerning fair employment and will not discriminate between or among by reason of race, color, religion, sex, national origin, or physical handicap. The Bidder hereby agrees that they will make any and all supervisors and workers assigned to duties on the project for which this bid has been submitted aware of their duties under the Contract Documents, including these Project Specifications, and other documents presented as part of this project and all federal, state, and local laws and regulations. 2.7. The Bidder shall call to the City's attention, prior to signing a contract, any omissions or errors noted in the Specifications or Scope of Work that are at odds with the intent of the bid documents, the project, or any federal, state, or local laws or regulations. The Bidder, by submitting a bid and bid security, acknowledges that they forfeit the bid security upon failure to enter into such contract. SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for four (4) weeks anticipated to begin September 12, 2025, and run thru October 10, 2025. RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 4 of 10 Page 496 of 730 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Two (2) week's notice must be given to renew the Contract for additional increments. City's Project Manager may administratively approve up to four (4) one (1) week time period renewals. Further renewals will require approval of the City Council as an amendment to the Contract. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance and bond requirements have been met. Each section contained herein, any addenda and the response (Bid) from the successful bidder, and all exhibits to the RFB shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase, the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Bidder will be required to enter into a written contract with the City that is substantially in the form attached hereto as Exhibit "C". 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set forth in Section 3.1.2 above, the City may take any one or more of the following steps, at its option: 3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants under the Contract, or enjoin any acts or things which may be unlawful or in violation of the rights of the City under the Contract, or obtain damages caused to the City by any such default; 3.1.4.2 have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; 3.1.4.3 declare a default of the Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under the Contract; 3.1.4.4 terminate the Contract by delivering to Contractor a written notice of termination; and/or RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 5 of 10 Page 497 of 730 3.1.4.5 take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor under the Contract, including but not limited to the recovery of funds. 3.1.4.6 No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action under the Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 3.2 Terms of Payment 3.2.1 Invoices for services authorized under this Contract shall be submitted as "lump sum" after services are delivered and accepted, although the city may, at the city's sole option, provide partial payment for partial work completed. 3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding all services provided and allowable expenses incurred, and be submitted to the City with supporting documentation by e-mail or US mail to: Attn: City of Waterloo Planning and Zoning Department, 715 Mulberry Street, Waterloo, IA 50703. 3.2.3 City has the right, at its discretion, to deny payment for any work by any Contractor if the total actual expenses exceed the amount allowed by the project Contract, including any renewal extensions thereof. The Contractor is not obligated to continue performance of services under this Agreement or otherwise incur costs in excess of the total actual expense allowed unless an amendment to the Contract is approved, and the City notifies the Contractor, in a written amendment, of the City's acceptance of the revised total actual expense allowed. 3.2.4 All work is to be done in strict compliance with this RFB. The City may withhold payment for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work, disputed work, failure to comply with material provisions of the Contract, third party claims filed or reasonable evidence that a claim will be filed or other reasonable cause. SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services for: 310 Upland Drive. 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM). Bidder shall be responsible to familiarize itself with the specifications included in this RFB and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa, accepted professional standards and best practices, as well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 6 of 10 Page 498 of 730 applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. 4.1.2 Remove ACM as identified in the asbestos surveys included as Exhibit "B". Assess and reasonably ascertain if there is any ACM that was not identified in the asbestos surveys included as Exhibit "B". Removal of any non -identified ACM will be done by change order amendment to the Contract. Costs associated with this Contract shall be "lump sum". If the abatement Contractor requires additional inspection and testing, if it is based on it being missed by the survey contractor or not sufficiently identified by the survey contractor (as determined by the City's Representative), then the costs associated with the additional inspection and testing shall not be the responsibility of the abatement Contractor. However, if the re-inspection(s) and testing are required for failure of the asbestos abatement Contractor to remove all ACM, and missed ACM was clearly identified in the survey (as determined by the City's Representative), the abatement Contractor shall be responsible for payment to the survey contractor for any reinspection and testing fees as part of the "lump sum" costs of this Contract. 4.1.3 Document amounts of ACM removed from each structure. 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill tickets and provide copies to the City's Project Manager upon request. 4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.6 Provide other services as requested by the City as may be necessary to implement the asbestos abatement project. 4.1.7 Provide clearance certification that the structure(s) are clear of ACM and ready for demolition. The Contractor shall investigate the environmental condition, including the presence, location, and condition of ACM. Any failure of the Contractor to acquaint themselves with available information will not relieve them from the responsibility for determining the difficulty or cost of successfully performing the work. No increase in Contract cost will be considered due to the Bidder's failure to physically verify all site attributes affecting the work, or other materials specified by the Contract Documents. The City is not responsible for any conclusions or interpretations made by the Bidder on the basis of the information made available by the City. The Contractor may have to demolish materials to gain access to some ACM. These items may include, but are not limited to interior walls (consisting of wood paneling, tile, block, drywall, plaster, brick, non-structural concrete, etc.), ceiling and floor demolition (acoustical ceiling tile, grid, electrical wiring, piping, glue pods and/or glued on ceiling tiles, floor tiles or other flooring, mechanical items, etc.); cabinets, shelves, dividers/cubicles/desks, furniture, piping, utilities, base boards, built-up roofing, etc. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 7 of 10 Page 499 of 730 4.3 The contractor that conducted asbestos surveys is eligible to perform asbestos abatement on the same properties, and therefore is eligible to bid on this RFB. 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on any given property or properties. All work shall be completed and necessary reports and documentation provided within the Contract Term (anticipated to be October 1). If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract. 4.5 A mandatory walkthrough will be required for 310 Upland Drive on Thursday, August 21, 2025 at 1:00 p.m. Bidders that do not have a representative in attendance at the walk thru are not eligible to bid on this contract. The Planning Department is not in possession of a key to the property. The property may be boarded up and may require a cordless drill with various bits to remove boards to provide access. Please re -install any boards you remove to attempt to maintain security. Please Note: the property is in very poor condition, and may require careful methods (such as an extension ladder) to reach basements or upper levels. Use caution when entering the properties. Enter at your own risk. SECTION V GENERAL TERMS AND CONDITIONS 1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officers and employees, their agencies and agents, from any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 8 of 10 Page 500 of 730 either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City. 9. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate. All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice and all necessary supporting documentation. 11. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated here by reference. 13. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 14. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 15. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 16. ASSIGNMENT - Proposer shall not assign this order or any monies to become due hereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 17. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of age, race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, citizenship status, disability, or veteran status. 18. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 19. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognized this and waives any claim against the City of Waterloo and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 9 of 10 Page 501 of 730 EXHIBIT "A" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. 310 Upland Drive. Total "lump sum" bid: $ Total bid in written form: Submitting Firm: Address: City: State: Zip: Authorized Representative (print) Authorized Representative Signature Date: Email: Phone: Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of ninety (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2025-08-01P: 310 Upland Drive Page 10 of 10 Page 502 of 730 EXHIBIT "C" DRAFT ASBESTOS ABATEMENT SERVICES CONTRACT AB-2025-08-01P 310 Upland Drive This Contract for Asbestos Abatement Services (the "Contract") is entered into as of September 3, 2025, by and between the City of Waterloo, Iowa ("City") and In consideration of the mutual promises exchanged herein, the parties agree as follows: 1. Term and Services. For the period of September 12, 2025 thru October 10, 2025, subject to extension upon the mutual written agreement of the parties, the Contractor agrees to furnish all tools, labor and materials, and perform and substantially complete all work within the time period stated in the specifications after receipt of Notice to Proceed with respect to a given property or set of properties. By executing this Contract, Contractor certifies that it holds an asbestos permit issued by the Iowa Division of Labor and that all personnel who perform work on the project will have an asbestos license issued by the Iowa Division of Labor. Contractor agrees that such permit and licenses will be maintained during the term of this Contract. Work to be performed includes all work described in the Contract Documents (defined below). Contractor shall provide the above services at the cost set forth in the Contractor's RFB response. Contractor's request for payment for services authorized under this Contract shall be submitted in accordance with the Contract Documents and will be paid within forty-five (45) days after receipt of an original invoice and after such services are delivered and accepted and all necessary supporting documentation is submitted. Contractor will be paid for all items satisfactorily completed. Such payment will be full compensation for asbestos removal and disposal, for all permits, licenses, inspections, for complying with all laws, rules, regulations and ordinances, including safety, and for furnishing all materials, equipment and labor to complete the work in accordance with the plans and specifications. 2. Contract Documents. The following documents (collectively, the "Contract Documents") are hereby incorporated by reference as though set forth herein in full: a. Request for Bid b. Addenda (if any) c. Response (Proposal) from the Contractor In the event of conflict between the provisions of the Contract Documents and this Contract, the provisions of this Contract shall prevail. 2.1 Contract Limits. Total actual expenses allowed by the project Contract, including any renewal extensions of the Contract, shall not exceed $ as provided in the Bid Tabulation that is part of Contractor's RFB Response referenced in Section 2.c above, except by written amendment as provided herein. 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and the Contractor has been issued a Notice to Page 503 of 730 Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed with respect to any particular property or set of properties, and all work shall be completed and delivered within the term of the Contract, including any renewal extensions. 4. Performance Bond. Contractor will be required to furnish bond in an amount equal to one hundred percent (100%) of the Contract price and shall be issued by a responsible surety acceptable to the City. The bond shall guarantee the faithful performance of the Contract and the terms and conditions therein contained, shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind arising out of the performance of this Contract. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, and any other agency of state or federal government. For purposes of this section, "records" means any and all books, documents, papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract, without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract. In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Reserved. 7. Indemnity. Except as to any negligence of City, its officials, officers, employees, agents, or elected officials, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees, agents and elected officials, and to hold same harmless, from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but not limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. This will include but is not limited to actions or suits based upon or alleging bodily injury, including death, or property damage rising out of or resulting from the Contractor's operation under this Contract, whether by itself or by any subcontractor or anyone directly or indirectly employed by any of them. Contractor is not and shall not be deemed an agent or employee of the City. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be 2 Page 504 of 730 done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare that Contractor is in default hereunder and may take any one or more of the following steps, at its option: a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City hereunder, or obtain damages caused to the City by any such default; b. have access to and inspect, examine and make copies of all books and records of Contractor which pertain to the project; c. declare a default of this Contract, make no further disbursements, and demand immediate repayment from Contractor of any funds previously disbursed under this Contract; d. terminate this Contract by delivery to Contractor of written notice of termination; and/or e. take whatever other action at law or in equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds. No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City. 9. Termination for Convenience. This Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate this Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. 10. Non -Assignable Duties. Contractor may not assign its duties hereunder without the prior written consent of City. 11. Independent Contractor. Contractor is an independent contractor and is not an employee, servant, agent, partner, or joint venturer of City. Contractor has no power or authority to enter into contracts or agreements on behalf of City. City shall determine the work to be done by Contractor, but Contractor shall determine the legal means by which it performs the work specified by City. City is not responsible for withholding, and shall not withhold, FICA or taxes of any kind from any payments which it owes Contractor. Neither Contractor nor its employees, if any, shall be entitled to receive any benefits which employees of City are entitled to receive and shall not be entitled to workers' compensation, unemployment compensation, medical insurance, life insurance, pension, or any benefits of any type or nature whatsoever on account of 3 Page 505 of 730 their work for City. Contractor shall be solely responsible for compensating its employees, if any. 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Asbestos Abatement Services as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR By: Quentin Hart, Mayor Authorized Representative Attest: Kelly Felchle, City Clerk 4 Page 506 of 730 ASBESTOS INSPECTION REPORT by wiacatolvision.com INSPECTION ADDRESS: City of Waterloo 310 Upland Street Waterloo, IA 50703 Project #: 25-29918 CANOPY • {70j E--1 24 32 4 48 48 S 24 40 112 24 40 35 84 PORTICO [2240] SUBMITTED TO: City of Waterloo Community Planning & Development 715 Mulberry Street Waterloo, IA 50703 Attn: Aric Schroeder, City Planner Page 507 of 730 ASBESTOS INSPECTION 07/17/2025 Date 25-13314 Inspector # 04/09/2026 License Expiration date Page 508 of 730 TABLE OF CONTENT 1. INTRODUCTION 2. DEFINITIONS 3. GENERAL BUILDING OBSERVATIONS 4. REPORT DATA a. METHOD b. REPORT DATA 5. PROJECT SUMMARY a. POSITIVE ASBESTOS SAMPLE LIST b. CONCLUSIONS AND RECOMMENDATIONS LIST OF APPENDICES APPENDIX A - SAMPLE INVENTORY LIST & LAB ANALYSIS APPENDIX B - INSPECTOR LICENSE AND CERTIFICATION APPENDIX C - PICTURES Page 509 of 730 SECTION 1 INTRODUCTION For each area of the building, the inspector performing the inspection did the following: 1. Visually inspected the area(s) to identify the locations of all suspect Asbestos Containing Building Materials. 2. Identify all homogeneous areas of friable and non -friable suspected asbestos. 3. Assume, if necessary, that some or all of the homogeneous area(s) are Asbestos Containing Material (ACM), and for each homogeneous area that is not assumed to be ACM, collect and submit bulk samples for analysis. Page 510 of 730 SECTION 2 DEFINITIONS: HOMOGENEOUS AREA An area which appears similar throughout in terms of color, texture, and date of material application. SURFACING MATERIAL Material in a building that is sprayed -on, troweled -on, or otherwise applied to surfaces, such as acoustical plaster on ceilings and fireproofing materials on structural members, or other materials on surfaces for acoustical, fireproofing, or other purposes. THERMAL SYSTEM INSULATION Means material applied to pipes, fittings, boilers breeching, tanks ducts, or other interior structural components to prevent heat Toss or gain, or water condensation, or other purposes. MISCELLANEOUS MATERIAL Interior building material on structural components, structural members or fixtures, such as floor and ceiling tiles, and does not include surfacing material or thermal system insulation. SAMPLING AND ANALYSIS All samples to be analyzed by Polarized Light Microscopy (PLM). Analysis was performed in accordance with EPA 40 CFR, Part 763, Appendix A to Subpart F. A homogeneous area was considered not to contain Asbestos Containing Material (ACM) only if the results of all samples collected from the area showed asbestos in the amounts of one (I) percent (%) or less (_1%). A homogeneous area contains ACM when one or more samples collected from that area shows greater than one (1) percent (%) asbestos (>1 %). FRIABLE Any material containing more than one (1) percent (%) asbestos that, when dry can be crumbled, pulverized, or reduced to a powder by hand pressure. NON -FRIABLE (CATEGORY I) Asbestos containing packings, gaskets, resilient floor covering, and asphalt roofing products, containing more than one (1) percent (%) asbestos. NON -FRIABLE (CATEGORY In Any excluding Non -Friable (Category 1) Asbestos Containing Material, containing more than one (1) percent (%) asbestos. Page 511 of 730 SECTION 3 General Building Inspection Observations The building inspection is conducted by a qualified and State of Iowa licensed Asbestos Inspector. The purpose of a building inspection is to identify existing building materials that are asbestos containing materials (ACM). If the inspection is conducted in an occupied building, the Inspector is sometimes denied accessibility to building areas and materials; i.e., the Inspector may not be allowed to cut through floor coverings or walls, remove quarry tiles, etc. There are many situations where ACM are concealed in wall cavities and other non -accessible areas, such as tunnels, crawl spaces, above ceilings, pipe chases, behind wall coverings, beneath debris piles, under various floor coverings, etc. When these situations occur in construction, renovation, and/or demolition, etc., materials in these areas shall be treated as ACM and handled as such by qualified and licensed asbestos personnel. If suspect asbestos containing material is discovered or damaged during the course of any activities, the material shall be considered and treated as ACM to diminish further fiber release. In addition, the Inspector uses an independent laboratory that analyzes the bulk building material samples using Polarized Light Microscopy (PLM). PLM analysis technique may not be as accurate as more expensive analysis techniques for certain building materials. It remains the Building Owner and/or Representative(s)' responsibility to address this issue and consider analyzing suspect building material using different analysis techniques prior to disturbing the material(s). The following are areas that may not be inspected. 1. Tunnels and Crawl Spaces: During the inspection process, the Inspector attempts to check tunnels and crawl spaces for ACM and the degree of damage to the materials. In most cases, quantification of ACM in these areas is impossible due to the inaccessibility to these areas. In addition, these areas may fall under: "Confined Space Regulations". Due to the congestion in tunnels and crawl spaces, obtaining an accurate quantification for mudded joints, pipe wrap, etc. is almost impossible. The Inspector will quantify ACM only in accessible tunnels and crawl spaces, and estimate the quantities in the inaccessible areas. Some reasons for inaccessibility are as follows; flooded areas, pipe congestion, asbestos and other debris, electrical hazards, confined spaces, unknown gas emissions, low ceilings, etc. 2. Boilers and Thermal System Insulation: Interior portions of boilers, heaters, storage tanks, etc. are not always accessible. Materials in these areas will be treated as ACM. Areas of concern are packing inside boiler doors and liners. Use extreme care and properly trained personnel when handling these types of materials. Some boilers have insulated metal jackets over fiberglass or ACM. Thermal system insulation can be found in many different forms; i.e., air cell, preformed magnesium block, millboard, etc. All fiberglass materials are excluded as suspect ACM. Page 512 of 730 3. Debris: In areas where damaged ACM may be found there may and usually will be ACM debris in the general area of the damaged material. These areas shall be treated with the utmost care even during the inspection and quantification process. The Inspector considers any exposure to this type of material as a health threat. 4. State of Quantification: As a general rule, individual rooms or areas of estimation contain inherently more probability of an error than those groups of rooms or areas or an entire building. In other words, the aggregate tends to be more accurate than the sums of the individual parts. Therefore, when designing response actions (measurements, air samples, etc.), the project designer and the asbestos abatement contractor's attention shall be given to ensure that quantification of materials and proper methods are followed through careful analysis of the site. If materials are quantified, the asbestos abatement contractor or owner, owner representatives or third parties are responsible for verifying the quantities. 5. The Inspector may take some latitude in the presentation of the Inspection Report. When the Inspector has found floor tiles, linoleum, andlor carpeting listed he/she may or may not have adhesives listed. Adhesives have been known to contain asbestos and therefore, although not mentioned, it may be presumed to be ACM, listed or not. Testing of the adhesive prior to disturbing is recommended. The same is true for adhesives or mastics used to adhere linoleum to floors or counter tops. All toweled -on and/or sprayed -on surfacing materials; i.e., floor mastics, wall and ceiling surfacing, etc. are either suspected or presumed ACM unless sampled and analyzed to indicate that they are not ACM. 6. in the Inspection Report, certain items such as mudded joints (MJ) or metal doors (MD), etc. are listed as units or number of units; i.e. 10 MJ, 3 Damaged, which is an indication of count rather than square feet or linear feet. Most materials listed in the assessment are either listed as square feet or linear feet with these noted exceptions. 7. In the Assessment Process, there are additional codes such as ME and MG; ME representing miscellaneous electrical and MG representing miscellaneous gasket materials. Both of these codes are used to indicate materials that are unusual to the normal course of an assessment of the building. Miscellaneous electrical materials include old electrical wiring, switchboards, transite panels, etc. Miscellaneous gasket materials can be found between (thermal) valves, on boiler doors, between fittings, between molds, etc. These codes give the Inspector the ability to qualify materials, which sometimes may not be considered as ACM. 8. An Asbestos Code Sheet is included with the Inspector's inspection report, which informs the client as to the Homogeneous Codes used during the inspection process. Page 513 of 730 9. Caution- Regarding Inspection results- Floor tiles, adhesives, and drywall (mud) found to not contain asbestos should be re -analyzed under the "Chatfield Method" of TEM analysis. Many times the results from having these materials analyzed under PLM results in false positives or false negatives. After reviewing your report, please notify the inspector if you want these samples analyzed under the "Chatfield Method". 10. Any sample less than 10% asbestos may be Point Counted. Point counting is a more accurate method of analyzing of bulk samples. The results of the point counting are the results that will determine if the material will be treated as asbestos. 11. Asbestos inspections are performed based on current understanding of the regulations. As new interpretations of the regulations are made aware of by the EPA, DNR, and Iowa Division of Labor. Advanced Environmental Testing and Abatement Inc. will adapt their inspections to comply with these new procedures. If additional sampling is required by the different agencies, Advanced Environmental will do the additional sampling. The owner is responsible for the additional cost for these samples as well as labor. 12. Advanced Environmental shall not be responsible for any cost of abating any additional asbestos discovered in any renovation or demolition activities. Any additional items discovered shall be tested when they become accessible. For example, old adhesive may be under new floor tiles and adhesive. Additional materials may be concealed in walls, under multi layers of flooring, etc. 13. All amounts listed are estimates. It is up to other contractors to field verify any amounts that are listed within this report. 14. All material that looks similar should be treated as asbestos containing materials. 15. Asbestos Material containing <1%. Some material tested for asbestos may contain trace amounts of asbestos and be below the threshold for asbestos contain material according to both the Iowa DNR and Iowa State Code.. However, the Federal Occupational Safety and Health Administration still have some regulations that contractors must follow under 29 CFR 1926.1101. Contractors working with asbestos material with <1% asbestos must still produce a negative and initial exposure assessment, completed by a "competent person". Contractors must follow 29 CFR 1926. 1101 (g)(1)(ii) and (iii) and 29 CFR 1926. 1101(g)(3)(i), (ii), and (iv). Please contact Advanced Environmental Testing and Abatement, Inc. for consultation on how to handle material with <1% asbestos. 16. Flat roofs: If any layer of a flat roof tests positive for asbestos, all layers should be considered asbestos and removed as such. Advanced Environmental makes every effort to core roof samples through all layers. Page 514 of 730 ASBESTOS CODES A = Assumed ADH = Adhesive APW = Air Cell Pipe Wrap BP = Boiler Plaster C = Ceiling CAPS = Stair Treads CQ = Can't Quantify CT = Ceiling Tiles CT/12 = 12" Ceiling Tiles DAM. = Damaged DEB = Debris DW = Drywall F = Friable FE = Furnace Exhaust FT = Floor Tiles GASK = Gaskets GYM = Gypsum HOMO = Homogeneous LINO = Linoleum MISC = Miscellaneous Non Friable MAC = Metal Asbestos Chimney MATL DESC = Material Description MD = Metal Door ME = Miscellaneous Electrical MF = Miscellaneous Friable MJ = Mudded Joint NC = Nose Cap NF = Non Friable NSM = Not Suspect Material P or PH = Previous History PP = Patched Plaster/Drywall PSA = Sand Plaster PSM = Smooth Plaster S = Sample/Samples/Sampled SCT = Suspended Ceiling Tile SR = Sample Result ST = Storage Tank SUR = Surfacing T = Thermal Thermal Pipe Measurement = Linear Ft TR = Transite TSI = Thermal System Insulation VC = Vibration Cloth VDW = Vinyl Covered Drywall W = Walls WD = Wood Door N = North S = South E = East W = West 1. All Metal Doors are listed by quantities, example 3 = 3 metal doors. 2. All Mudded Joints are listed by quantities of MJ, not sizes. 3. All Pipe Wrap materials are listed in linear feet. 4. All other measurements are square feet unless stated elsewhere. 5. Sample Results: N = Not Considered Asbestos Containing Material Y = Considered Asbestos Containing Material P or PH = Previous History N/A = Not Analyzed < 1 % = Contains less than 1 % Asbestos Containing Material > 1 % = Contains more than 1% Asbestos Containing Material b. All Adhesives are considered Asbestos Containing Material (ACM) which can't be quantified - Non Friable ACM. 7. All Seals and Gaskets are considered Asbestos Containing Material (ACM) which can't be quantified — Non Friable ACM. Page 515 of 730 SECTION 4 REPORT DATA BUILDING NAME: Old Nursing Home — 300 Upland Avenue — Waterloo, IA INSPECTION AREAS: Throughout CLIENT CONTRACT: City of Waterloo — Aric Schroeder METHOD: All samples are sent to EMC LABS, INC in Phoenix, Arizona. EMC LABS is accredited by the National Institute for Standards and Technology for Polarized Light Microscopy analysis under their NVLAP accreditation (NVLAP #: 101926-0). Sampling was completed by a State of Iowa licensed asbestos inspector. Sampling methods were based on National Emission Standards for Hazardous Air Pollutants (NESHAPS) protocols. Bulk samples of suspect asbestos containing material were analyzed by Polarized Light Microscopy (PLM) using EPA Method 600-R93-116. OVERVIEW: An asbestos inspection was conducted at the residence located at 310 Upland Avenue in Waterloo, IA on multiple days in July, 2025. This is a 1 story building. It was built in 1966. At the time of inspection, a total of eighty-four samples were analyzed one hundred eighty-one layers analyzed for asbestos content. Each sample is broken down by layers if necessary (I.e. floor tile and mastic). Samples can be categorized by miscellaneous, surfacing, and thermal. The following samples were taken of each: Miscellaneous samples tested include: 9" x 9" floor tile & mastic Wall adhesive Ceramic wall tile adhesive/ grout Vinyl base adhesive 2' x 4' & 2' x 2' ceiling tile Drywall joint compound Window glazing & Window caulk Roof tar / caulk on vents, units, skylights Exterior caulks Roof gravel stop Surfacing samples included: Skim coat Thermal samples include: Pipe coating on fiberglass 12" x 12" floor tile & mastic sheet flooring / linoleum Ceramic floor tile adhesive/ grout Glue spots on walls Milk board adhesive Carpet adhesive Concrete ceiling material Seam caulk in exterior walls Roof felts & flashing Rolled roofing Wall texture Page 516 of 730 POSITIVE SAMPLE RESULTS: The following samples tested positive (>1%) for asbestos: 1) 9" x 9" floor tile (throughout the building under non-acm 12" x 12" FT) 1) black mastic for above 4) 9" x 9" floor tile (throughout the building under non-acm 12" x 12" FT) 4) black mastic for above 11) black mastic under sheet flooring/linoleum 13) black mastic under floor tile 18) 9" x 9" floor tile (throughout the building under non-acm 12" x 12" FT) 18) black mastic for above 20) black mastic under ceramic tile 33) black mastic under 12" x 12" floor tile) EX2) black/grey base tar at ends of SW,NW,N,NE,SE wings EX4) black/grey base tar at ends of SW,NW,N,NE,SE wings EX6) Window Caulk - South wing windows (sides) EX7) Window Caulk - South wing windows (Lintel — TOP) EX8) Door caulk — South wing — East side doors EX9) Lintel caulk — South wing — east side opening EX13) black/grey base tar at ends of SW,NW,N,NE,SE wings EX13) white base tar at ends of SW,NW,N,NE,SE wings EX16) Gravel stop — roof perimeter (NW Section) N, NE, & SE EX25) Roof tar on center roof section on small square vents EX26) Center roof — Skylight units roof flashings EX28) Center roof -- grey caulk on skylights EX29) Center roof section - Gravel stop / tar EX30) Center roof section - Roof unit roof flashing EX35) Roof tar — South roof section on metal part of roof unit SECTION 5 10% Chrysotile 5% Chrysotile 10% Chrysotile 5% Chrysotile 5% Chrysotile 5% Chrysotile 5% Chrysotile 5% Chrysotile 5% Chrysotile 5% Chrysotile 5% Chrysotile 5% Chrysotile 3% Chrysotile 3% Chrysotile 3% Chrysotile 5% Chrysotile 5% Chrysotile 2% Chrysotile 5% Chrysotile 5% Chrysotile 5-30% Chrysotile 5% Chrysotile 3-5% Chrysotile 5-30% Chrysotile 3% Chrysotile The inspection was to identify asbestos containing materials prior to demolition. The Inspection entailed a visual assessment of the property for suspect asbestos containing materials, collection, and submittal of bulk samples for analysis. In the State of Iowa, asbestos is regulated by the Iowa Department of Natural Resources and the Iowa Division of Labor, Page 517 of 730 CONCLUSIONS AND RECOMMENDATIONS Interior The only positive samples on the inside were the 9" x 9" floor tile & black mastic. There is 12" x 12" floor tile over 90% of the positive 9" x 9" floor tile with black mastic. There are six wings with a center section to this building. They are labeled SW, NW, N, NE, SE, & S on the map I have enclosed. The SW, NW, N, NE, & SE wings were all resident rooms and the same throughout. There is 9" x 9" floor tile and black mastic under 12" x 12" floor tile and mastic in these wings (Basically you will need to get rid of both layers of floor tile & mastic.) Each of these wings had 4-6 rooms near the center section that had positive black mastic. The black mastic in these rooms was under floor tile, carpeting and/or ceramic tile. Any black mastic that was sampled was positive so all black mastic should be considered positive. A couple of the rooms with 1" x 1" ceramic tile did not have black mastic under the tile. In the South wing on the East side, there was a kitchen area with brownish ceramic tile. There are some small areas where some cabinets must have been. There are a couple of 9" x 9" tiles with black mastic (Probably wont affect your bid) in this area. There is approximately 40,000 sq. ft. of double layered floor tile & mastic Exterior The SW, NW, N, NE, & SE wings all have black -grey -white tar caulk at the base of the end wall (marked in orange). There is approximately 350 In. ft. of this material. The South wing has windows and doors with positive window caulking (where brick meets windows). There is eight windows and three door openings with acm caulk. Roofing The SW wing has a new ballast roof with a rubber and rock on top of the rubber. I removed the rock and rubber in a couple of areas and the old built-up roofing and gravel stop flashing has been removed The gravel stop flashing on the NW, N, NE, & SE wings is positive. The flashing next to the brick center section and the roof units was negative. There is approximately 1,040 In. ft. of gravel stop flashing on these four roofs. On the hexagon roof, there are some small square roof vents that have a acm tar on them. There are approximately 36 of these (12" x 12" ). The roof flashing on the roof units /skylights was positive. There are 5-6 skylights (6' x 4'). There are 10 larger roof vents (10' x 7') , and 2- 3 smaller roof vents (4' x 4"). I came up with approximately 550 In. ft. of roof flashing on the roof units. The gravel stop on the hexagon shaped roof was positive as well. There is approximately 420 In. ft. of gravel stop flashing on the perimeter of this roof On the hexagon shaped roof, there is some grey caulk on the skylights that was positive. There are 5-6 skylights. On the South roof, there is a black / silver tar on the 3' x 3' roof unit near the south end. Page 518 of 730 APPENDIX A SAMPLE INVENTORY LIST, LAB ANALYSIS Page 519 of 730 Facility Name/Site Location Inspected By: Jay Llewellyn 7/9/2025 y4 3 ��/ LL 10%,5% Chrysotile,0%,0% 0 O O 0 O O o 0 0 c) 0 O 0 O 67 H Z` U o LA0 O c) r 0 o O o . 0 0 o O 0 O 0 0 o O o O 0 0 O O a O 0 O o 0 o O 0 O 0 O o 0%,5%Chrysotile I O 0 0%,5% Chrysotile,0%,0% 1 o c, ti 0 0 O O a O 0 O 0 O 0 5%,5% Chrysotile,0%,0% I p o 0%,5% Chrysotile I p 0 p 0 o o 0 o o 0 O o O p 0 O 0 0 O o O 0 o 0 o O .4...... 0 O 0 p 0 o 0 0 0 Current Condition damaged good -o O O Q) some damage 'O O O 0) good good good good good good 7 good some damage good good U O O good good good good good good good good good good good 1 good good good City of Waterloo - Residence 310 Upland Street Waterloo, IA 50701 Location Throughout - Sample from west wing hallway All resident rooms in bathrooms All resident rooms in bathrooms Throughout - Sample from west wing resident rooms Room labeled C! (one of the center rooms off to the side) Room labeled C! (one of the center rooms off to the side) Sample from room C2 Sample from C2 under carpeting Sample from room labeled C2 Sample from room C3 Sample from room C4 Sample from room labeled C4 Sample from room labeled C4 Sample from room labeled C5 _ Sample from room labeled C6 _ 1 Sample from room labeled C7 Sample from room labeled C7 (on wall paper) Sample from room labeled C7 Room C10 (under carpeting) Room C11 Room C11 Sample from room labeled C14 Room C15 = O E N c m Basement - Dryer wall Room C18 Main entry (SW area) Old kitchen area (Some 9" x 9" tile in here as well) SW office off main entry Main entry - Middle west office ).. U grey/black/pink/ yellow orangish / white grey grey/black/pink/ yellow E o sa grey / yellow i L 3 3 o green / yellow yellow / white grey / grey orangish al 7+ �' 0 brown grey/black/grey/ yellow green / brown 7 >. �' 0ru orange 3 yellow/grey/black/grey/black �° Brown / black 3 ° T white white white / white white / white Pink -green -white / yellow brown / black/black U ° > blue :t •c ro 2 9"x9" under 12" x 12" floor tiile Wall adhesive on skim coat Sheet flooring 9"x9" under 12" x 12" floor tiile Ceramic wall tile adhesive 1" x 1" ceramic flooring Vinyl base adheisve / texture 12" x 12" floor tile Wall texture / skim coat Ceramic wall tile adhesive Glue spots Sheet flooring 1 mastic Vinyl base adhesive 9"x9" under 12" x 12" floor tiile Ceramic wall tile adheisve Ceramic wall tile adhesive Wall adheisve 2' x 4' ceiling tile 9"x9" under 12" x 12" floor tiile Milk board adhesive Ceramic floor tile! mastic Wall texture / skim coat 2' x 2' ceiling tile c C u ° Q d Drywall joint compound Drywall joint compound .yU (6 E 0) - y o N x N Ceramic tile adhiesve/grout Carpet Adheivse Carpet adhesive 0 Z fC N �' N CO VT' LO (O ti 0¢O O) 10 r r 12 M r I14 f CO 17 OD 0) 20 N •N NNN a) V 25 f0 N L 26A I ti N Dana a] N 5' 0of730 Facility Name/Site Location Inspected By: Jay Llewellyn 7/9/2025 49 3 y c O o O 0 0 o .00 0 0 0 0%, 5% Chrysotile 0 O 0 0 0 0 o 0 o 0 0 0 0 0,ce Current Condition O O)O good good good 0 0 a) good good good 1 O O U) good City of Waterloo - Residence 310 Upland Street Waterloo, IA 50701 Location Main entry - interior office windows Rooms between SW & NW Wings SW wing - SE room bathroom area SW wing - SE room bathroom area SW wing - SE room SW wing - NE bathroom wall SW wing - NW room bathroom area Throughout Throughout Throughout Color black 3 n) _ET O Q) T white / cream pinkblack white /white/ white yellow / white white -grey N •°= L }r white -grey Ta rL Q) Cea G Window glazing Wall texture Wall adhesive on skim coat Sheet flooring / mastic 12" x 12" floor tile ! mastic Drywall JC - Texture Wall adhesive on skim coat concrete ceiling concrete ceiling concrete ceiling 0 z N a E N O) C,) O M M N M C) M M ef) 0"-',M SO 1- M CO M LIDnrin 1 of 730 EMC LADS,, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA1600IR-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-001 THROUGHOUT- LAYER 1 1 SAMPLE FROM 9"x9" Floor Tile, Gray WEST WING HALLWAY Yes Chrysotile 10% LAYER 2 Yes Chrysotile 5% Mastic, Black LAYER 3 NO None Detected 12"x12" Floor Tile, Pink LAYER 4 Mastic, Yellow No None Detected Carbonates Quartz Non -Fibrous BinderlFiller 90% Carbonates Non -Fibrous Binder/Filler 95% Carbonates Quartz Non -Fibrous BinderlFiller 100% Cellulose Fiber 2% Carbonates Gypsum Non -Fibrous BinderlFiller 9B% Page 1 of 13 Page 522 of 730 2 ROOMS IN BATHROOMS Client: Address: Collected: Project Name: Address: EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, !A 50703 07/09/2025 310 UPLAND STREET -WATERLOO, IA Job# / P.O, #: Date Received: Date Analyzed: Date Reported: Submitted By: Collected By: EPA Method: 25-29918A 07/10/2025 07/11/2025 07/11/2025 JAY LLEWELLYN App,E to Sub.E of 40 CFR Part 763 and EPA/6001R-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334448-002 ALL RESIDENCE LAYER 1 Wall Adhesive, Yellow No None Detected Carbonates Non -Fibrous Binder/Filler 100% LAYER 2 No None Detected Cellulose Fiber <1% Plaster -Scratch Coat, Off White Gypsum Quartz Carbonates Non -Fibrous Binder/Filler 99% LAYER 3 Plaster -Finish Coat, White No None Detected Gypsum Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334448-003 ALL RESIDENCE LAYER 1 No None Detected 3 ROOMS IN BATHROOMS Sheet Flooring, Gray LAYER 2 Mastic, Tan No None Detected Cellulose Fiber Fibrous Glass 15% 5% Carbonates Gypsum Non -Fibrous Binder/Filler 80% Cellulose Fiber 3% Fibrous Glass 1% Carbonates Gypsum Non -Fibrous Binder/Filler 96% Page 2 of 13 Page 523 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA16001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-004 4 LAYER 1 9"x9" Floor Tile. Gray Yes Chrysotile 10% LAYER 2 Yes Chrysotile 5% Mastic. Black LAYER 3 No None Detected 12"x12" Floor Tile, Pink LAYER 4 Mastic, Yellow No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 90% Carbonates Non -Fibrous Binder/Filler 95% Carbonates Quartz Non -Fibrous Binder/Filler 100% Cellulose Fiber 2% Carbonates Gypsum Non -Fibrous Binder/Filler 98% 0334448-005 ROOM LABELED CI LAYER 1 5 Ceramic Wall Tile, Lt. Blue LAYER 2 Grout, White LAYER 3 Adhesive, Brown No None Detected No None Detected No None Detected Gypsum Quartz Non -Fibrous Binder/Filler 100% Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Gypsum Non -Fibrous Binder/Filler 100% Page 3 of 13 Page 524 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# 1 P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/6OOIR-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-006 ROOM LABELED CI LAYER 1 6 1x1 Ceramic Flooring, Gray/ Yellow LAYER 2 Grout, Gray LAYER 3 Adhesive, Brown No None Detected No None Detected No None Detected Gypsum Quartz Non -Fibrous Binder/Filler 100% Carbonates Quartz Gypsum Non -Fibrous Binder/Filler 100% Gypsum Quartz Non -Fibrous Binder/Filler 100% 0334448-007 SAMPLE FROM LAYER 1 7 ROOM C2 Vinyl Base Adhesive, Yellow LAYER 2 Texture, White LAYER 3 Vinyl Base, White No None Detected No None Detected No None Detected Carbonates Gypsum Non -Fibrous Binder/Filler 100% Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Non -Fibrous Binder/Filler 100% Page 4 of 13 Page 525 of 730 Client: Address: Collected: ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Address: EMC LABS, INC. 9830 5. 51st Street, Suite B109, Phoenix, AZ 85044 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Job# / P.O. #: Date Received: Date Analyzed: Date Reported: Submitted By: Collected By: EPA Method: 25-29918A 07/10/2025 07/11/2025 07/11/2025 JAY LLEWELLYN Laboratory Report 0334448 App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Client ID Location Layer Name / Asbestos Asbestos Type Sample Description Detected (%) Non -Asbestos Constituents 0334448-008 SAMPLE FROM LAYER 1 5 ROOM C2 12"x12" Floor Tile, Green LAYER 2 Mastic - Top, Turquoise LAYER 3 Mastic - Bottom, Yellow No None Detected No None Detected No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% Synthetic Fiber 1 °% Quartz Gypsum Non -Fibrous Binder/Filler 99% Carbonates Gypsum Non -Fibrous Binder/Filler 100% 0334448-009 SAMPLE FROM Wall Texture/ Skim Coat/ Paint, No None Detected 8A ROOM C2 White/ Yellow Carbonates Quartz Non -Fibrous Binder/Filler 100% Page 5 of 13 Page 526 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Layer Name! Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-010 SAMPLE FROM LAYER 1 Ceramic Wall Tile, Gray 9 ROOM C3 LAYER 2 Adhesive, Gray/ Cream LAYER 3 Thin Set, Gray No None Detected No None Detected No None Detected Gypsum Quartz Non -Fibrous Binder/Filler 100% Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334448-011 SAMPLE FROM Glue Spot, Orange/ Tan No None Detected 10 ROOM C4 Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334448-012 SAMPLE FROM LAYER 1 Sheet Flooring, Gray 11 ROOM C4 No None Detected LAYER 2 Yes Chrysotile Mastic. Black/ Brown 5% Cellulose Fiber 18% Fibrous Glass 2% Carbonates Quartz Non -Fibrous Binder/Filler 80% Cellulose Fiber 2% Carbonates Gypsum Non -Fibrous Binder/Filler 93% Page 6 of 13 Page 527 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940.5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of40 CFR Part 763 and EPAI6001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-013 SAMPLE FROM Vinyl Base Adhesive, Brown 12 ROOM C4 No None Detected Gypsum Quartz Non -Fibrous Binder/Filler 100% 0334448-014 SAMPLE FROM LAYER 1 13 ROOM C5 9"x9" Floor Tile, Gray LAYER 2 Mastic, Black LAYER 3 12"x12" Floor Tile, Gray LAYER 4 Mastic, Yellow No None Detected Yes Chrysotile No None Detected No None Detected 5% Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Gypsum Non -Fibrous Binder/Filler 95% Carbonates Quartz Non -Fibrous Binder/Filler 100% Cellulose Fiber Gypsum Carbonates Non -Fibrous Binder/Filler 95% 5% 0334448-015 SAMPLE FROM LAYER 1 No None Detected Wollastonite 3% 14 ROOM C6 Ceramic Wall Tile, Green LAYER 2 No None Detected Adhesive, Brown Gypsum Quartz Non -Fibrous Binder/Filler 97% Gypsum Non -Fibrous Binder/Filler 100% Page 7 of 13 Page 528 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11 /2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-016 SAMPLE FROM LAYER 1 15 ROOM C7 Ceramic Walt Tile, Gray LAYER 2 Grout, Tan LAYER 3 Adhesive, Brown No None Detected Wollastonite 3% No None Detected No None Detected Gypsum Quartz Non -Fibrous Binder/Filler 97% Carbonates Quartz Gypsum Non -Fibrous Binder/Filler 100% Carbonates Non -Fibrous Binder/Filler 100% 0334448-017 SAMPLE FROM Wall Adhesive, Orange No None Detected 16 ROOM C7 Carbonates Non -Fibrous Binder/Filler 100% 0334448-018 SAMPLE FROM 2x4 Ceiling Tile, White/ Beige No None Detected 17 ROOM C7 Mineral Wool 50% Cellulose Fiber 30% Carbonates Periite Non -Fibrous Binder/Filler 20% Page 8 of 13 Page 529 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Layer Name 1 Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-019 ROOM C10 LAYER 1 18 9"x9" Floor Tire, Gray LAYER 2 Mastic, Black LAYER 3 12"x12" Floor Tile, Gray LAYER 4 Mastic, Yellow Yes Chrysotile 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% Yes Chrysotile 5% No None Detected Carbonates Gypsum Non -Fibrous Binder/Filler 95% Carbonates Quartz Non -Fibrous Binder/Filler 100% No None Detected Cellulose Fiber 2% Carbonates Gypsum Non -Fibrous Binder/Filler 98% 0334448-020 ROOM C11 Milk Board Adhesive, Tan 19 No None Detected Carbonates Non -Fibrous Binder/Filler 100% 0334448-021 ROOM C11 LAYER 1 20 Ceramic Floor Tile, Gray No None Detected LAYER 2 Yes Chrysotile 5% Mastic, Black Gypsum Quartz Non -Fibrous Binder/Filler 100% Carbonates Gypsum Non -Fibrous Binder/Filler 95% Page 9 of 13 Page 530 of 730 Client: Address: Collected: Project Name: Address: EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 07/09/2025 Date Reported: 07/11/2025 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 90 CFR Part 763 and EPA16001R-93 Lab ID Client 1❑ Sample Layer Name 1 Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334448-022 SAMPLE FROM 21 ROOM LABELED C14 Wall Texture/ Skim Coati Paint, No None Detected White) Yellow Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334448-023 ROOM C15 22 2x2 Ceiling Tile, White/ Beige No None Detected Cellulose Fiber 65% Mineral Wool 20% Carbonates Pedite Non -Fibrous Binder/Filler 15% 0334498-024 BASEMENT 23 LAYER 1 No None Detected Pipe Coating/ Wrap, White/ Silver LAYER 2 No None Detected Insulation, Yellow Cellulose Fiber 30% Fibrous Glass 10% Aluminum Gypsum Non -Fibrous BinderlFiller 60% Fibrous Glass Gypsum 98% 2% 0334448-025 BASEMENT 24 LAYER 1 No None Detected Drywall, White/ Brown LAYER 2 No None Detected Joint Compound, White Cellulose Fiber 10% Fibrous Glass 2% Gypsum Carbonates Non -Fibrous Binder/Filler 88% Carbonates Perlite Non -Fibrous Binder/Filler 100% Page 10 of 13 Page 531 of 730 Client: Address: EMC LABS, INC. Laboratory Report 9830 S. 61st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/10/2025 Date Analyzed: 07/11/2025 Date Reported: 07/11/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E ot40 CFR Part 763 and EPA/600/R-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334448-026 ROOM C18 25 LAYER 1 Drywall, White/ Brown LAYER 2 Joint Compound/ Plaster -Scratch Coat, Off White Note: Sample appears to be plaster LAYER 3 Plaster - Finish Coat/ Paint, White/ Green No None Detected No None Detected No None Detected Cellulose Fiber 10% Fibrous Glass 2% Gypsum Quartz Non -Fibrous Binder/Filler BB% Quartz Gypsum Non -Fibrous Binder/Filler 100% Gypsum Quartz Carbonates Non -Fibrous BinderlFiller 100% 0334448-027 MAIN ENTRY (SW LAYER 1 26 AREA) 12"x12" Floor Tile, Pink LAYER 2 12"x12" Floor Tile, White LAYER 3 12"x12" Floor Tile, Green LAYER 4 Mastic, Yellow No None Detected No None Detected No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Quartz Non -Fibrous Binder/Filler 100% No None Detected Cellulose Fiber 2% Carbonates Gypsum Non -Fibrous Binder/Filler 98% Page 11 of 13 Page 532 of 730 EMC V LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800.362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/10/2025 WATERLOO, IA 50703 Date Analyzed: 07/11/2025 Collected: 07/09/2025 Date Reported: 07/11/2025 Project Name: 310 UPLAND STREET -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334448-028 OLD KITCHEN AREA LAYER 1 No None Detected 26A Ceramic Tile, Brown Gypsum Quartz Non -Fibrous Binder/Filler 100% LAYER 2 No None Detected Grout, Black Gypsum Quartz Carbonates Non -Fibrous Binder/Filler 100% LAYER 3 No None Detected Cellulose Fiber 1% Ceramic Tile Adhesive, Black Carbonates Note: Very small amount of Gypsum Adhesive Non -Fibrous Binder/Filler 99% 0334948-029 SW OFFICE OF 27 MAIN ENTRY Carpet Adhesive, Yellow/ Black No None Detected Carbonates Gypsum Non -Fibrous Binder/Filler 100% 0334498-030 MAIN ENTRY- 28 MIDDLE WEST OFFICE LAYER 1 Carpet, Multi -Color/ Green No None Detected LAYER 2 No None Detected Carpet Adhesive, Blue Synthetic Fiber 90% Carbonates Non -Fibrous Binder/Filler 10% Synthetic Fiber 2% Carbonates Gypsum Non -Fibrous Binder/Filler 98% Page 12 of 13 Page 533 of 730 Client: Address: Collected: Project Name: Address: ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET -WATERLOO, IA EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334448 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopv NVLAP# 101926-0 Jab# / P.O. #: Date Received: Date Analyzed: Date Reported: Submitted By: Collected By: EPA Method: 25-29918A 07/10/2025 07/11 /2025 07/11/2025 JAY LLEWELLYN App.E to Sub,E of 40 CFR Part 763 and EPAf600/R-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0339448-031 INTERIOR 29 Window Glazing, Black No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% Analyst - Kurt Kettler ignatory - Latlt'Vlanagef - Johann Hofer Distinctly stratified, easily separable layers of samples are analyzed as subsamples of the whole and are reported separately for each discernible Layer. All analyses are derived from calibrated visual estimate and measured in area percent unless otherwise noted. The report applies to the standards or procedures identified and to the sample(s) tested. The test results are not necessarily indicative or representative of the qualities of the lot from which the sample was taken or of apparently identical or similar products, nor do they represent an ongoing quality assurance program unless so noted. This report is for the exclusive use of the addressed client and will not be reproduced wholly or in part for advertising or other purposes over our signature or in connection with our name without special written permission. The report shall not be reproduced except in full, without written approval by our laboratory. The samples not destroyed in testing are retained a maximum of sixty days, The laboratory measurement of uncertainty for the test method is approximately less than 1 by area percent. Accredited by the National Institute of Standards and Technology, Voluntary Laboratory Accreditation Program for selected lest method(s) for asbestos. The Client/Customer supplies the following information for this report: The Project Name, Address, Collection Date/Time, Sample Collector, Job/PO Number, Client Sample Identification and Sample Location. The accreditation or any reports generated by this laboratory in no way constitutes or implies product certification, approval, or endorsement by the National Institute of Standards and Technology. The report must not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. Page 13 of 13 Page 534 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334608 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918 Address: 803 RICKER ST. Date Received: 07/14/2025 WATERLOO, IA 50703 Date Analyzed: 07/15/2025 Collected: 07/11/2025 Date Reported: 07/15/2025 Project Name: 310 UPLAND -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: App,E to Sub.E or40 CFR Part 763 and EPA/6001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334608-001 ROOMS BETWEEN Wall Texture, White 30 SW R NW WINGS No None Detected Carbonates Perlite Non -Fibrous Binder/Filler 100% 0334608-002 SW WING -SE LAYER 1 31 ROOM BATHROOM Wall Adhesive, Yellow AREA No None Detected LAYER 2 No None Detected Skim Coat, White Carbonates Perlite Non -Fibrous Binder/Filler 100% Carbonates Perlite Non -Fibrous Binder/Filler 100% 0334608-003 SW WING -SE LAYER 1 32 ROOM BATHROOM Sheet Flooring, White AREA LAYER 2 Mastic, Cream No None Detected Cellulose Fiber Fibrous Glass 15% 5% Carbonates Quartz Non -Fibrous Binder/Filler 80% No None Detected Cellulose Fiber Carbonates Quartz Non -Fibrous Binder/Filler 99% 1% Page 1 of 3 Page 535 of 730 EMC LABS, INC. C. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334608 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918 Address: 803 RICKER ST. Date Received: 07/14/2025 WATERLOO, IA 50703 Date Analyzed: 07/15/2025 Collected: 07/11/2025 Date Reported: 07/15/2025 Project Name: 310 UPLAND -WATERLOO, IA Submitted By: JAY LLEWELLYN Address: Collected By: EPA Method: APp•E to Sub.E of 40 CFR Part 763 and EPA1600IR-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334608-004 SW WING -SE ROOM LAYER 1 No None Detected 33 12"x12" Floor Tile, Pink Carbonates Quartz Non -Fibrous Binder/Filler 100% LAYER 2 Mastic, Black Yes Chrysotile 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% 0334608-005 SW RING -NE 34 BATHROOM LAYER 1 Drywall Compound, White Note: No Drywall Present No None Detected LAYER 2 No None Detected Texture/ Paint, White Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Perlite Non -Fibrous Binder/Filler 100% 0334608-006 SW RING -NW LAYER 1 35 ROOM BATHROOM Wall Adhesive, Yellow AREA No None Detected LAYER 2 No None Detected Skim Coat, White Carbonates Quartz Non -Fibrous Binder/Filler 100% Carbonates Quartz Non -Fibrous Binder/Filler 100% Page 2 of 3 Page 536 of 730 Client: Address: Collected: Project Name: Address: EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334608 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL Job# 1 P.O. #: 25-29918 803 RICKER ST. Date Received: 07/14/2025 WATERLOO, IA 50703 Date Analyzed: 07/15/2025 07/11/2025 Date Reported: 07/15/2025 310 UPLAND -WATERLOO, IA Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA1600IR-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334608-007 THROUGHOUT Concrete Ceiling, White/ Gray No None Detected 36 Carbonates Perlite Non -Fibrous Binder/Filler 100% 0334608-008 THROUGHOUT Concrete Ceiling, White/ Gray No None Detected 37 Carbonates Perlite Non -Fibrous Binder/Filler 100% 0334608-009 THROUGHOUT Concrete Ceiling, White/ Gray No None Detected 38 Carbonates Perlite Non -Fibrous Binder/Filter 100% Analyst - Matt Kettler Signatory - Lab Director - Kurt Kettler Distinctly stratified, easily separable layers of samples are analyzed as subsampfes of the whole and are reported separately for each discernible layer. All analyses are derived from calibrated visual estimate and measured in area percent unless otherwise noted. The report applies to the standards or procedures identified and to the sample(s) tested. The test results are not necessarily indicative or representative of the qualities of the lot from which the sample was taken or of apparently identical or similar products, nor do they represent an ongoing quality assurance program unless so noted. This report is for the exclusive use of the addressed client and will not be reproduced wholly or in part for advertising or other purposes over our signature or in connection with our name without special written permission. The report shall not be reproduced except in full, without written approval by our laboratory. The samples not destroyed in testing are retained a maximum of sixty days. The laboratory measurement of uncertainty for the test method Is approximately less than 1 by area percent. Accredited by the National institute of Standards and Technology, Voluntary Laboratory Accreditation Program for selected lest method(s) for asbestos. The Client/Customer supplies the following information for this report: The Project Name, Address, Collection Date/Time, Sample Cofleclor, Job/PO Number, Client Sample Identification and Sample Location. The accreditation or any reports generated by this laboratory In no way constitutes or implies product certification, approval, or endorsement by the National Institute of Standards and Technology. The report must not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. Page 3 of 3 Page 537 of 730 Page 538 of 730 Facility Name/Site Location 1 Inspected By: Jay Llewellyn 7/9/2025 3 o W 0 O 5% Chrysotile 0 0 5% Chrysotile 3% Chrysotile 3% Chrysotile 3% Chrysotile 5%° Chrysotile 0 to 0 cm 0 5%,2% Chrysotile o O 0 O 0 O 0 O 0 O 0 © 5% Chrysotile,0% 0 O 0 b 0 0 0 O 0 O 0 0 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 0 0 O o 0 0 O 0 O 5% Chrysotile,0% 1 5%,30%,30% Chrysotile,0% 0 O 0 0 a 0 a O 5% Chrysotile 5%,3% Chrysotile,0%,0% cp 5.7.1Facility NamelSite Location Current Condition 0 o) good good good good good good good oo 0) good good good good good 00 CI good good good good good good good good 00 0) 00 b) good good good City of Waterloo - Residence 310 Upland Street Waterloo, IA 50701 Location 1 B Wing windows At base of exterior brick walls at the ends - Sample from B wing In seams of brick in center portion of wall At base of exterior brick walls at the ends - Sample from A wing Main entry end windows Main entry windows - on lintel o p W !q a « 0 0 CI W CO SE extrior ducts Orin brick in SE area by tower SE area in center portion At base of exterior brick walls at the ends - Sample from E wing NW Section in center of bldg. Wing sections - Sample from B Wing Wing sections - Sample from B Wing- perimeter Wing sections - Sample from B Wing w o o c 3 Z Wing sections - Sample from B Wing (on roof unit) Wing sections - Sample from B Wing - Flashing to center brick wall Wing sections - Sample from B Wing - on top of metal flashing cap Center roof section - on sky lights Center roof section - roof perimeter Center roof section - on circular roof vents Center roof section - on square roof vents Center roof section - skylights Center roof section On skylights Center roof section - roof perimeter (on roof dain) Color + t 3 m 0 Y o ea.c m white Black - grey o) rn a) r 3 white m white white Black - grey white black black -grey black 1 grey grey - black black - silver 0 to n black black 2 m o 1° .n black black T a) Y 0 m Z o co grey black -grey Material Window caulk Tar Seam caulk 1-'a J 0 3 C Lintel caulk Door caulk Lintel caulk Duct caulk Exteior caulk Seam caulk Tar Y 3 Y w 0 0 W Gravel stop Roof unit flashing/ / tar Roof tar on roof vents Roof uniit tar Roof flashing "L 0 Gravel stop 113 t fa H Roof unit flashing 1 tar Roof felts 3' 0 Gravel stop 0 Z N N co W N W C9 W W }U)) W CO W I,- W CO W al W O_ 1 N_ C9 W EX14 N W CO W EX17 CO W 0) W O W EX21 EX22 M W XV IEX25 CO W 1,- W I EX28 0) W 'ac 9of730 Inspected By: Jay Llewellyn 7/9/2025 o e. 0 0 M o C M 0 0 M L N e. o o O c CD o 0 0 O o O o o O 0%,0% 0%,3% Chrysotile 0 o O o O o O o O 0 O ,,-3?,O O 0 o c 0 o O o O o O o O o O o O o O o O o O 0 O o O o 0 O c O 0 O o O good good good good O O 0) 13 0 0 0) good 0 0 0) 0 0 0) 0 0 0) 0 0 0) 0 0 0 0 0) 0) good good good 0 O 0) City of Waterloo - Residence 310 Upland Street Waterloo, IA 50701 Center roof section South roof over driver through - East 1/2 South roof over driver through - West 1/2 South roof over driver through - along south perimeter edge South roof over main entry South roof - on metal roof unit South roof - roof unit in NW area South roof - On silver pipe South roof - on rusty pipe South roof - on base plates of large roof unit South roof - flashing to brick wall of central building South roof - on metal flashing cap to central building South roof - on unit on west side South roof - perimeter (sample from south end) South roof - roof vents South roof- roof unit in south ares Center roof section - roof perimeter (on roof dain) f4 3 ` rn i o) n U (0 3 Y Fa j black / black black Black grey - black grey- black Dark brown silver / grey black 1 White - black _a v 0) a Q Roof unit flashing 1 tar Rolled roofing Rolled roofing Rolled roofing / tar Roof felts Tar Roof unit flashing / tar Tar Tar Tar Roof flashing Caulk Roof unit flashing Q O N To coU -1 il Roof unt flashing Gravel stop 0 M w — W N M W a) M W a M W u> c i7 W (0 to? W ,-- n W co W 0) xxM M 0 W I W I- x x 1- X X 1- X �( i 1- Page 5 40 of 730 EMC LABS, INC Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPN6001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (°/Q) Constituents 0334499-001 Window Caulk, White No None Detected EX1 Silicone Non -Fibrous Binder/Filler 100% 0334499-002 Tar, Gray/ Black Yes Chrysotile 5% EX2 Carbonates Quartz Non -Fibrous Binder/Filler 95% 0334499-003 Seam Caulking, Beige/ Off White No None Detected Talc 1% EX3 Carbonates Quartz Non -Fibrous Binder/Filler 99% 0334499-004 Tar, Gray/ Black Yes Chrysotile 5% EX4 Carbonates Quartz Non -Fibrous Binder/Filler 95% 0334499-005 Window Caulk, Gray Yes Chrysotile 3% EX6 Carbonates Quartz Non -Fibrous Binder/Filler 97% 0334499-006 Caulk, Gray Yes Chrysotile 3% EX7 Carbonates Quartz Non -Fibrous Binder/Filler 97% Page 1 of 18 Page 541 of 730 EMC LABS, INC. Laboratory Report 9830 5. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Job# / P.O. #: 25-29918A Address: 803 RICKER ST. Date Received: 07/11/2025 WATERLOO, IA 50703 Date Analyzed: 07/14/2025 Collected: 07/09/2025 Date Reported: 07/17/2025 Project Name: 310 UPLAND STREET (EXTERIOR)- Submitted By: JAY LLEWELLYN WATERLOO, IA Collected By: Address: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA16001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-007 EX8 Door Caulk, Off White/ Gray Yes Chrysotile 3% Carbonates Quartz Non -Fibrous Binder/Filler 97% 0334499-008 EX9 Caulk, Off White! White Yes Chrysolile 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% 0334499-009 EX10 Duct Caulk, Gray No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334499-010 Exterior Caulk, White No None Detected Talc 1% EX11 Carbonates Quartz Non -Fibrous Binder/Filler 99% 0334499-011 Seam Caulking, White No None Detected Talc 1% EX12 Carbonates Quartz Non -Fibrous Binder/Filler 99% Page 2 of 18 Page 542 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11 /2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-012 EX13 LAYER 1 Tar, Gray/ Black LAYER 2 Caulk, White/ Off White Yes Chrysotile 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% Yes Chrysotile 2% Talc 1% Carbonates Quartz Non -Fibrous Binder/Filler 97% 0334499-013 EX14 LAYER 1 No None Detected Seam Caulking, White/ Lt. Gray LAYER 2 No None Detected Plaster -Scratch Coat, Beige/ Gray Silicone Quartz Non -Fibrous BinderlFiller 100% Quartz Gypsum Non-Fihrous Binder/Filler 100% Page 3 of 18 Page 543 of 730 Client: Address: EMC LABS, INC. C„ Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPAI6001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-014 EX15 LAYER 1 Roof Felt, Gray! Black LAYER 2 Roof Felt, Black LAYER 3 Roof Felt, Black LAYER 4 Roof Felt, Brown No None Detected Fibrous Glass 20% Carbonates Quartz Non -Fibrous Binder/Filler 80% No None Detected Fibrous Glass 40% Carbonates Quartz Non-Fihrous Binder/Filler 60% No None Detected Cellulose Fiber 40% Carbonates Gypsum Non -Fibrous Binder/Filler 60% No None Detected Cellulose Fiber 95% Carbonates Gypsum Non -Fibrous Binder/Filler 5% 0334499-015 EX16 LAYER 1 Gravel Stop Roof, Gray! Black Yes Chrysotile 5% Fibrous Glass 20% Carbonates Quartz Non -Fibrous Binder/Filler 75% LAYER 2 No None Detected Gravel Stop Roof, Black Fibrous Glass 30% Carbonates Quartz Non -Fibrous Binder/Filler 70% Page 4 of 18 Page 544 of 730 Client: Address: Collected: Project Name: Address: EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Job# / P.O. #: Date Received: Date Analyzed: Date Reported: Submitted By: Collected By: EPA Method: 25-29918A 07/11/2025 07/14/2025 07/17/2025 JAY LLEWELLYN App.E to Sub,E of 40 CFR Part 763 and EPA/6001R-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334499-016 EX17 LAVER 1 No None Detected Fibrous Glass 20% Roof Flashing Felt, Gray/ Black Carbonates Quartz Non -Fibrous Binder/Filler BO% LAYER 2 No None Detected Fibrous Glass 30% Roof Flashing Felt, Black Carbonates Quartz Non -Fibrous Binder/Filler 70% LAYER 3 No None Detected Fibrous Glass 30% Roof Flashing Felt, Black Carbonates Quartz Non -Fibrous Binder/Filler 70% LAYER 4 No None Detected Cellulose Fiber 95% Roof Flashing Felt, Brown Carbonates Gypsum Non -Fibrous Binder/Filler 5% 0334499-017 EX19 LAYER 1 No None Detected Roof Paint, Silver LAYER 2 Roof Tar, Black No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% Cellulose Fiber 3% Carbonates Quartz Non -Fibrous Binder/Filler 97% Page 5 of 18 Page 545 of 730 Client: Address: Collected: Project Name: Address: EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334683 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/14/2025 RESIDENCE-310 UPLAND STREET - WATERLOO, IA Job# / P.O. #: Date Received: Date Analyzed: Date Reported: Submitted By: Collected By: EPA Method: 25-29918 07/15/2025 07/16/2025 07/16/2025 JAY LLEWELLYN App.E to Sub.E of 40 CFR Part 763 and EPA16001R-93 Lab ID Client 1D Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334653-001 310UEX-18 Tar, Black/ Gray No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% Analyst - Ryan McDonough Signatory - Lab Director - Kurt Kettler Distinctly stratified, easily separable layers of samples are analyzed as subsamples of the whole and are reported separately for each discernible layer. All analyses are derived from calibrated visual estimate and measured in area percent unless otherwise noted. The report applies to the standards or procedures identified and to the sample(s) tested. The test results are not necessarily indicative or representative of the qualities of the lot from which the sample was taken or of apparently identical or similar products, nor do they represent an ongoing quality assurance program unless so noted. This report is for the exclusive use of the addressed client and will not be reproduced wholly or in part for advertising or other purposes over our signature or in connection with our name without special written permission. The report shall not be reproduced except in full, without written approval by our laboratory. The samples not destroyed in testing are retained a maximum of sixty days. The laboratory measurement of uncertainty for the test method is approximately less than 1 by area percent. Accredited by the National institute of Standards and Technology, Voluntary Laboratory Accreditation Program for selected test method(s) for asbestos. The Client/Customer supplies the following information for this report: The Project Name, Address, Collection Date/Time, Sample Collector, Job/PO Number, Client Sample Identification and Sample Location. The accreditation or any reports generated by this laboratory in no way constitutes or implies product certification, approval, or endorsement by the National Institute of Standards and Technology. The report must not be used by the client to claim product certification, approval, or endorsement by NVLAP, NISI, or any agency of the Federal Government. Page 1 of 1 Page 546 of 730 Client: Address: Collected: Project Name: Address: ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA EMC LABS, INC. W. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Job# 1 P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPN6001R-93 Lab ID Client ID Sample Layer Name 1 Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334499-018 EX20 LAYER 1 No None Detected Fibrous Glass 20% Roof Flashing Felt, Gray/ Black Carbonates Quartz Non -Fibrous Binder/Filler 80% LAYER 2 No None Detected Fibrous Glass 30% Roof Flashing Felt, Black Carbonates Quartz Non -Fibrous Binder/Filler 70% LAYER 3 No None Detected Cellulose Fiber 40% Roof Flashing Felt, Black/ Brown Carbonates Gypsum Non -Fibrous Binder/Filler 60% LAYER 4 No None Detected Cellulose Fiber 95% Roof Flashing Felt, Brown Carbonates Gypsum Non -Fibrous Binder/Filler 5% 0334499-019 EX21 Caulk, Gray/ Black No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334499-020 EX22 Tar, Gray/ Black No None Detected Cellulose Fiber 1% Carbonates Quartz Non -Fibrous Binder/Filler 99% Page 6 of 18 Page 547 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/6001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-021 EX23 LAYER 1 Gravel Stop Roof, Gray/ Black LAYER 2 Gravel Stop Roof, Black LAYER 3 Gravel Stop Roof, Black LAYER 4 Gravel Stop Roof, Brown No None Detected Cellulose Fiber 20% Carbonates Quartz Non -Fibrous Binder/Filler 80% No None Detected Cellulose Fiber 40% Carbonates Gypsum Non -Fibrous Binder/Filler 60% No None Detected Cellulose Fiber 40% Carbonates Quartz Non -Fibrous Binder/Filler 60% No None Detected Cellulose Fiber 95% Carbonates Gypsum Non -Fibrous Binder/Filler 5% 0334499-022 Tar, Black No None Detected EX24 Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334499-023 EX25 LAYER 1 Yes Chrysotile Tar, Gray/ Black LAYER 2 Tar, Black No None Detected 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% Cellulose Fiber 1% Carbonates Quartz Non -Fibrous Binder/Filler 99% Page 7 of 18 Page 548 of 730 EMC LABS, INC.Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Pail 763 and EPA/600IR-93 Lab ID Sample Layer Name ! Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-024 EX26 LAYER 1 Roof Flashing Felt, Gray/ Black LAYER 2 Roof Flashing Felt, Black LAYER 3 Roof Flashing Felt, Black LAYER 4 Roof Flashing Felt, Black Yes Chrysotile 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% Yes Chrysotile 30% Cellulose Fiber 5% Carbonates Quartz Non -Fibrous Binder/Filler 65% Yes Chrysotile 30% Carbonates Quartz Non -Fibrous Binder/Filler 70% No None Detected Cellulose Fiber 10% Carbonates Quartz Non -Fibrous Binder/Filler 90% Page 8 of 18 Page 549 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-025 EX27 LAYER 1 Roof Felt, Gray/ Black LAYER 2 Roof Felt, Black LAYER 3 Roof Felt, Lt. Yellow No None Detected Fibrous Glass 20% Carbonates Quartz Non -Fibrous Binder/Filler 80% No None Detected Fibrous Glass 40% Carbonates Quartz Non -Fibrous Binder/Filler 60% No None Detected LAYER 4 No None Detected Roof Felt, Beige/ Lt. Gray Foam 100% Cellulose Fiber 70% Perlite Carbonates Non -Fibrous Binder/Filler 30% 0334499-026 Caulk, Gray Yes Chrysotile 5% EX28 Carbonates Quartz Non -Fibrous Binder/Filter 95% Page 9 of 18 Page 550 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA16001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-027 EX29 LAYER 1 Roof Flashing, Gray/ Black LAYER 2 Roof Flashing, Black/ Brown LAYER 3 Roof Flashing, Black/ Brown LAYER 4 Roof Flashing, Black/ Brown Yes Chrysotile 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% Yes Chrysotile 30% Fibrous Glass 5% Carbonates Quartz Non -Fibrous Binder/Filler 65% Yes Chrysotile 30% Fibrous Glass 5% Carbonates Quartz Non -Fibrous Binder/Filler 65% Yes Chrysotile 30% Fibrous Glass 5% Carbonates Quartz Non -Fibrous BinderlFiller 65% Page 10 of 18 Page 551 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized light Microscopv NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPAI6001R-93 Lab ID Sample Layer Name / Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-028 EX30 LAYER 1 Yes Chrysotile 5% Gravel Stop Roof, Gray/ Black LAYER 2 Gravel Stop Roof, Black LAYER 3 Gravel Stop Roof, Black LAYER 4 Gravel Stop Roof, Beige/ Lt. Brown Carbonates Quartz Non -Fibrous BinderfFiller 95% Yes Chrysotile 3% Carbonates Quartz Non -Fibrous Binder/Filler 97% No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% No None Detected Cellulose Fiber 70% Perlite Carbonates Non -Fibrous Binder/Filler 30% Page 11 of 18 Page 552 of 730 Client: Address: Collected: Project Name: Address: ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopv NVLAP# 101926-0 Job# / P.O. #: Date Received: Date Analyzed: Date Reported: Submitted By: Collected By: EPA Method: 25-29918A 07/11/2025 07/14/2025 07/17/2025 JAY LLEWELLYN App.E to Sub.E of 40 CFR Part 763 and EPA16001R-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334499-029 EX31 LAVER 1 Rolled Roofing, Off White/ Gray/ Black LAYER 2 Rolled Roofing, Black No Norte Detected No None Detected Fibrous Glass 3% Carbonates Quartz Non -Fibrous Binder/Filter 97% Carbonates Quartz Non -Fibrous Binder/Filler 100% LAYER 3 No None Detected Fibrous Glass 5% Rolled Roofing, Black Carbonates Quartz Non -Fibrous Binder/Filler 95% LAYER 4 Rolled Roofing, Beige/ Lt. Brown No None Detected Cellulose Fiber 70% Fertile Carbonates Non -Fibrous Binder/Filler 30% 0334499-030 EX32 LAYER 1 Rolled Roofing, Gray/ Black LAYER 2 Rolled Roofing, Gray/ Mack No None Detected Fibrous Glass Carbonates Quartz Non -Fibrous Binder/Filler 95% No None Detected Fibrous Grass 5% 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% LAYER 3 No None Detected Fibrous Glass 15% Rolled Roofing, Gray/ Black Carbonates Quartz Non -Fibrous Binder/Filler 85% Page 12 of 18 Page 553 of 730 EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Client: ADVANCED ENVIRONMENTAL Address: 803 RICKER ST. WATERLOO, IA 50703 Collected: 07/09/2025 Project Name: 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA Address: Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Sample Layer Name 1 Asbestos Asbestos Type Non -Asbestos Client ID Location Sample Description Detected (%) Constituents 0334499-031 Rolled Roofing/ Tar, Gray/ Beige No None Detected EX33 Carbonates Quartz Non -Fibrous Binder/Filler 100% 0334499-032 EX34 LAYER 1 No None Detected Roof Felt, Gray/ Black LAYER 2 No None Detected Roof Felt, Beige/ Tan Fibrous Glass 5% Carbonates Quartz Non -Fibrous Binder/Filler 95% Cellulose Fiber 95% Gypsum Non -Fibrous Binder/Filler 5% 0334499-033 EX35 LAYER 1 Paint, Silver No None Detected LAYER 2 Yes Chrysotile 3% Tar, Black Cellulose Fiber 1% Carbonates Quartz Non -Fibrous Binder/Filler 99% Carbonates Quartz Non -Fibrous Binder/Filler 97% Page 13 of 18 Page 554 of 730 Client: Address: Collected: Project Name: Address: ADVANCED ENVIRONMENTAL 803 RICKER ST, WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPAI6001R-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334499-034 EX36 LAYER 1 No None Detected Cellulose Fiber 1% Roof Flashing) Paint, Silver/ Black Carbonates Quartz Non -Fibrous Binder/Filler 99% LAYER 2 No None Detected Cellulose Fiber 5% Roof Flashing, Black Carbonates Quartz Non -Fibrous Binder/Filler 95% LAYER 3 No None Detected Cellulose Fiber 1% Roof Flashing, Black Carbonates Quartz Non -Fibrous Binder/Filler 99% LAYER 4 Roof Flashing, Beige) Tan No None Detected Cellulose Fiber Gypsum Non -Fibrous Binder/Filler 5% 95% 0334499-035 EX37 Roof Tar, Black No None Detected Carbonates Quartz Non -Fibrous BinderlFiller 100% 0334499-036 EX38 Roof Tar, Black No None Detected Fibrous Glass <1% Carbonates Quartz Non -Fibrous Binder/Filler 99% 0334499-037 EX39 Roof Tar, Gray No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% Page 14 of 18 Page 555 of 730 Client: Address: Collected: Project Name: Address: EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTER1OR)- WATERLOO, IA Job# / P.O. #: Date Received: Date Analyzed: Date Reported: Submitted By: Collected By: EPA Method: 25-29918A 07/11/2025 07/14/2025 07/17/2025 JAY LLEWELLYN App.E to Sub.E of 40 CFR Part 763 and EPA/6001R-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334499-038 EX40 LAYER 1 Roof Flashing, Gray/ Black LAYER 2 Roof Flashing, Black/ Brown LAYER 3 Roof Flashing, Black/ Brown LAYER 4 Roof Flashing, Beige/ Tan No None Detected Fibrous Glass 15% Carbonates Quartz Non -Fibrous Binder/Filler 85% No None Detected Fibrous Glass 40% Carbonates Quartz Non -Fibrous Binder/Filler 60% No None Detected Fibrous Glass 40% Carbonates Quartz Non -Fibrous Binder/Filler 60% No None Detected Cellulose Fiber 95% Carbonates Gypsum Non -Fibrous Binder/Filler 5% 0334499-039 EX41 Caulk, Gray No None Detected Carbonates Quartz Non -Fibrous Binder/Filler 100% Page 15 of 18 Page 556 of 730 Client: Address: Collected: Project Name: Address: ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPA/6001R-93 Lab ID Client ID Sample Layer Name i Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334499-040 EX42 LAYER 1 Roof Flashing, Sitverl Black LAYER 2 Roof Flashing, Black No None Detected Cellulose Fiber 1% Carbonates Quartz Non -Fibrous Binder/Filler 99% No None Detected Fibrous Glass 30% Carbonates Quartz Non -Fibrous Binder/Filler 70% LAYER 3 No None Detected Fibrous Glass 30% Roof Flashing, Black Carbonates Quartz Non -Fibrous Binder/Filler 70% 0334499-041 EX43 LAYER 1 Gravel Stop Roof, Gray! Black LAYER 2 Gravel Stop Roof, Black No None Detected Cellulose Fiber 3% Carbonates Quartz Non -Fibrous Binder/Filler 97% No None Detected Carbonates Quartz Non -Fibrous BinderlFiller 100% LAYER 3 No None Detected Fibrous Glass 5% Gravel Stop Roof, Black Carbonates Quartz Non -Fibrous Binder/Fitter 95% LAYER 4 Gravel Stop Roof, Beige/ Lt. Brown No None Detected Cellulose Fiber Gypsum Non -Fibrous Binder/Filler 5% 95% Page 16 of 18 Page 557 of 730 Client: Address: Collected: Project Name: Address: ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub,E of 40 CFR Part 763 and EPA/600/R-93 Lab ID Client ID Sample Layer Name 1 Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents 0334499-042 EX44 LAYER 1 Caulk, White No None Detected LAYER 2 No None Detected Paint/ Caulk, Silver/ Black Carbonates Quartz Non -Fibrous Binder/Filler 100% Cellulose Fiber <1% Carbonates Quartz Non -Fibrous Binder/Filler 99% 0334499-043 EX45 LAYER 1 Roof Flashing/ Paint, Gray/ Black LAYER 2 Roof Flashing, Black LAYER 3 Roof Flashing, Black LAYER 4 Roof Flashing, Beige/ Lt. Gray No None Detected Fibrous Glass 15% Cellulose Fiber 10% Carbonates Quartz Non -Fibrous Binder/Filler 75% No None Detected Fibrous Glass 30% Carbonates Quartz Non -Fibrous Binder/Filler 70% No None Detected Fibrous Glass 30% Carbonates Quartz Non -Fibrous Binder/Filler 70% No None Detected Cellulose Fiber Perlite Gypsum Non -Fibrous Binder/Filler 10% 90% Page 17 of 18 Page 558 of 730 Client: Address: Collected: Project Name: Address: ADVANCED ENVIRONMENTAL 803 RICKER ST. WATERLOO, IA 50703 07/09/2025 310 UPLAND STREET (EXTERIOR) - WATERLOO, IA EMC LABS, INC. Laboratory Report 9830 S. 51st Street, Suite B109, Phoenix, AZ 85044 0334499 Phone: 800-362-3373 or 480-940-5294 - Fax: (480) 893-1726 Bulk Asbestos Analysis by Polarized Light Microscopy NVLAP# 101926-0 Job# / P.O. #: 25-29918A Date Received: 07/11/2025 Date Analyzed: 07/14/2025 Date Reported: 07/17/2025 Submitted By: JAY LLEWELLYN Collected By: EPA Method: App.E to Sub.E of 40 CFR Part 763 and EPAI600IR-93 Lab ID Client ID Sample Layer Name / Asbestos Asbestos Type Location Sample Description Detected (%) Non -Asbestos Constituents Analyst - Matt Kettler Signatory - Lab Director - Kurt Kettler Distinctly stratified, easily separable layers of samples are analyzed as subsamples of the whole and are reported separately for each discernible layer. All analyses are derived from calibrated visual estimate and measured in area percent unless otherwise noted. The report applies to the standards or procedures identified and to the sample(s) tested. The test results are not necessarily indicative or representative of the qualities of the lot from which the sample was taken or of apparently identical or similar products, nor do they represent an ongoing quality assurance program unless so noted. This report is for the exclusive use of the addressed client and will not be reproduced wholly or in part for advertising or other purposes over our signature or in connection with our name without special written permission. The report shall not be reproduced except in full, without written approval by our laboratory. The samples not destroyed in testing are retained a maximurn of sixty days. The laboratory measurement of uncertainty far the test method is approximately less than 1 by area percent. Accredited by the National Institute of Standards and Technology, Voluntary Laboratory Accreditation Program for selected test method(s) for asbestos. The Client/Customer supplies the following information for this report: The Project Name, Address, Collection Date/Time, Sample Collector, Job/PO Number, Client Sample Identification and Sample Location. The accreditation or any reports generated by this laboratory in no way constitutes or implies product certification, approval, or endorsement by the National Institute of Standards and Technology. The report must not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST, or any agency of the Federal Government. Page 18 of 18 Page 559 of 730 APPENDIX B INSPECTOR LICENSE AND CERTIFICATION Page 560 of 730 JAY LLEWELLYN DOB: 05-31-1961 Issued: 04-18-2025 This person is licensed to perform asbestos work in the State of Iowa. ID card is intended for official use only and must be present on jobsite. License Type Number Expires INSPECTOR 25-13314 04-09-2026 SUPERVISOR 24-12596 11-14-2025 Asbestos Larry Johnson, Jr. Labor Commissioner Page 561 of 730 • . - to F O ss Q ro 9 c � � Q1 O U d 03 i I-- r0 N 3, N 1 R, eima U) -0 • Pill8 4 N t f•c 7, 'c c3 ✓ . al '50 I Cr N f i Q 49 as Ts a) N w Page 562 of 730 APPENDIX C PICTURES Page 563 of 730 EL EL 0E - 08 2 u 2 0 .r r At- , 1‹:: .— •11� S J EL 0i 0c -7 w - C▪ 7 0 0 P CC P- a. {▪ i▪ ) Page 564 off 0 to \ J 2 r a 0, i cc:..)\, .1 ..t. V j...I. l� T rr D CL EL D- 1 4 i < 3 = 0 `e • 8 Page 565 off 0 • 411111111 !IMO 1 'erg- d -. S ..„ a.1rl 4 .a w w lK+✓ig + Page 566 of 730 Hallway - Throughout - Top Layer - 12" x 12" floor the & mastic - NO ASBESTOS Bottom layer- 9" x 9" floor tile - 10% Chrysotile -- black mastic - 5% Chrysotile Bathrooms -Wall adhesive on plaster/skim coat - NO ASBESTOS Bathrooms -Sheet flooring / mastic - NO ASBESTOS Page 567 of 730 Resident rooms - 12" x 12" floor the & mastic - NO ASBESTOS Bottom layer - 9" x 9" floor tile -10% Chrysotile - black mastic - 5% Chrysotile Wash / work rooms - Ceramic tile/ grout / adhesive - NO ASBESTOS Wash / work rooms - Ceramic tile/ grout / adhesive - NO ASBESTOS Page 568 of 730 Wash / work rooms - Vinyl base adhesive --wall texture- NO ASBESTOS Wash / work rooms --12" x 12" green floor tile / mastic (under carpeting) — NO ASBESTOS Wash / work rooms -Wall texture /skim coat - NO ASBESTOS Page 569 of 730 Wash / work rooms - Ceramic tile/ grout / adhesive - NO ASBESTOS Glue spots on wall- NO ASBESTOS Wash / work rooms - Sheet flooring- NO ASBESTOS BLack mastic - 5% Chrysotile Page 570 of 730 Vinyl base adhesive - NO ASBESTOS Wash / work rooms -12" x 12" floor tile / mastic - NO ASBESTOS 9" x 9" floor tile -- NO ASBESTOS -Black mastic - 5% Chrysotile Wash / work rooms - Ceramic tile/ grout / adhesive - NO ASBESTOS Page 571 of 730 Wash / work rooms - Ceramic tile/ grout / adhesive - NO ASBESTOS Wall adhesive - NO ASBESTOS 2' x 4' ceiling tile - NO ASBESTOS Page 572 of 730 Mirrors just had stick tape to adhere to wall Wash / work rooms — (Under carpeting) 12" x 12" floor tile /mastic — NO ASBESTOS 9" x 9" floor tile - 5% Chrysotile - black mastic - 5% Chrysotile Wash / work rooms - Milkboard adhesive - NO ASBESTOS Page 573 of 730 Wash / work rooms - Ceramic tile/ grout / adhesive - NO ASBESTOS Stack mastic (under ceramic tile) - 5% Chrysotile r ow Wash / work rooms - Wall texture - skim coat - NO ASBESTOS Wash / work rooms - 2' x 2' ceiling tile -- NO ASBESTOS Page 574 of 730 Basement - Had all fiberglass lines and tank insulation Basement— Fiberglass Pipe coating on fiberglass lines - NO ASBESTOS Page 575 of 730 Basement - Washer / dryer area Basement -Washer Dryer Area - Drywall JC - NO ASBESTOS Front (South) Office area -Texture on drywall- NO ASBESTOS Page 576 of 730 Kitchen Area - Ceramic floor tile/ grout / adhesive - NO ASBESTOS SE Area was concrete and CMU walls South (Main Entry) Area - three colors of 12" x 12" floor tile Yellow mastic - NO ASBESTOS Page 577 of 730 SW Office in Main entry area / yellow/black carpet adhesive — NO ASBESTOS Main Entry - West Office — Carpet adhesive — NO ASBESTOS Interior windows — Black window glazing— NO ASBESTOS Page 578 of 730 Wash / work rooms - Wall texture - skim coat - NO ASBESTOS Resident bathroom's - Wall adhesive on skim coat - NO ASBESTOS Resident bathroom's - Sheet flooring / mastic - NO ASBESTOS Page 579 of 730 Wash / work rooms - 12"x 12" floor tile - NO ASBESTOS Black mastic - 5% Chrysotile Drywall with texture - NO ASBESTOS Area has a lot of mold Page 580 of 730 Resident bathrooms -Wait adhesive on skim coat - NO ASBESTOS Page 581 of 730 Page 582 of 730 Resident Wings - Windows - Caulk-- NO ASBESTOS Resident Wings (NW) - Black/grey tar at ends - 5% Chrysotile Middle area - Seam caulk in brick - NO ASBESTOS Page 583 of 730 Resident Wings (SW)- Black/grey tar at ends - 5% Chrysotile Main entry (South) wing- Window caulk - 3% Chrysotile Main entry (South) wing (top)- Window caulk - 3% Chrysotile Page 584 of 730 Main Entry- South End - East side door - Caulk - 3% Chrysotile Main Entry - South End - North side door - Caulk - 5% Chrysotile Main Entry - East side - Caulk on duct- NO ASBESTOS Page 585 of 730 Main Entry— East side - Caulk on duct-- NO ASBESTOS SE AREA - Seam caulking-- NO ASBETOS Resident Wings (SE)- Black/grey tar at ends - 5% Chrysotile White caulk - 2% Chrytsotile Page 586 of 730 Center section — Seam caulk— NO ASBESTOS Typical Wing Roof (SW,NW,N,NE,SE) Roofs Page 587 of 730 Roof felts - NO ASBESTOS Roof perimeter- Gravel stop - 5% Chrysotile Roof unit flashing- NO ASBESTOS Page 588 of 730 Tar on circular roof vents — NO ASBESTOS Roof tar on roof units — NO ASBESTOS Roof flashing where roof line meets brick- NO ASBESTOS Page 589 of 730 Caulk on top of metal flashing cap cover on brick - NO ASBESTOS Middle area roof Page 590 of 730 Center roof — Black tar on sky lights — NO ASBESTOS Center roof photo Center roof - Gravel stop — NO ASBESTOS Page 591 of 730 Tar on circular vents - NO ASBESTOS Tar on square vents - 5% Chrysotile Center roof - Roof flashing on skylights - 5% to 30% Chrysotile Page 592 of 730 Center roof - Roof felts - NO ASBESTOS Center roof - White caulk on sky lights - 5% Chrysotile Center roof - Unit roof flashing - 5% to 30% Chrysotile Page 593 of 730 Center roof - Gravet stop - 30/0 to 5% Chrysotile South Canopy roof - (East) - Rolled roofing- NO ASBESTOS South Canopy roof- (West) - Rolled roofing- NO ASBESTOS Page 594 of 730 South Canopy roof - Roof tar on perimeter - NO ASBESTOS South roof - Roof felts - NO ASBESTOS South roof - Unit roof tar on metal - 3% Chrysotite Page 595 of 730 South roof- Unit roof ftashing- NO ASBESTOS South roof - tar on conduit - NO ASBESTOS South roof -Tar on conduit - NO ASBESTOS Page 596 of 730 South roof —Tar on base legs — NO ASBESTOS South roof — Roof flashing to brick wall — NO ASBESTOS South roof- caulking on metal flashing cap cover— NO ASBESTOS Page 597 of 730 South roof - Roof unit flashing- NO ASBESTOS South roof - Gravel stop - NO ASBESTOS South roof - Caulk on roof vents - NO ASBESTOS Page 598 of 730 South roof - Roof unit flashing NO ASBESTOS SW roof Has new rubber membrane roof -I cut into it. Old roofing was removed to deck - NO ASBESTOS Page 599 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Bridgett Wood, Finance Director Finance Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving and authorizing a Loan and Disbursement Agreement by and between the City of Waterloo and the Iowa Finance Authority, and authorizing and providing for the issuance of Sewer Revenue Capital Loan Note, Series 2025G (Reissuance of Sewer Revenue Capital Loan Notes, Series 2023B (2025 Loan Forgiveness) of the City. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS Page 600 of 730 1. Waterloo (164) - Authorizing Resolution - 2025G Loan Forgiveness (Sewer SRF Series 2023B) 2. Waterloo (164) - Supplemental Tax Exemption Certificate - SRF Series 2025G Loan Forgiveness 3. Waterloo (164) - PDF 8038G 2023B SEWER SRF (2025 Loan Forgiveness) 4. Waterloo (164) - Forgiven Sewer Revenue LDA Waterloo 2025G 5. Waterloo (164) - PDF Note Series 2025G LF Page 601 of 730 ITEMS TO INCLUDE ON AGENDA FOR THE COUNCIL MEETING ON SEPTEMBER 2, 2025 CITY OF WATERLOO, IOWA $2,051,981 Sewer Revenue Capital Loan Note, Series 2025G (Reissuance of Sewer Revenue Capital Loan Notes, Series 2023B) (2025 Loan Forgiveness) • Resolution approving and authorizing a Loan and Disbursement Agreement by and between the City of Waterloo and the Iowa Finance Authority, and authorizing and providing for the issuance of Sewer Revenue Capital Loan Note, Series 2025G (Reissuance of Sewer Revenue Capital Loan Notes, Series 2023B (2025 Loan Forgiveness). NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. Page 602 of 730 September 2, 2025 The City Council of the City of Waterloo, State of Iowa, met in session, in the Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, at .M., on the above date. There were present Mayor Quentin Hart, in the chair, and the following named Council Members: Absent: Vacant: Page 603 of 730 Council Member introduced the following Resolution entitled "A RESOLUTION APPROVING AND AUTHORIZING A LOAN AND DISBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF WATERLOO AND THE IOWA FINANCE AUTHORITY, AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF THE SEWER REVENUE CAPITAL LOAN NOTE, SERIES 2025G (REISSUANCE OF THE SEWER REVENUE CAPITAL LOAN NOTES, SERIES 2023B) (2025 LOAN FORGIVENESS), OF THE CITY", and moved its adoption. Council Member seconded the motion to adopt. The roll was called and the vote was: AYES: NAYS: Whereupon the Mayor declared the following Resolution duly adopted: -2 Page 604 of 730 RESOLUTION NO: A RESOLUTION APPROVING AND AUTHORIZING A LOAN AND DISBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF WATERLOO AND THE IOWA FINANCE AUTHORITY, AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF THE SEWER REVENUE CAPITAL LOAN NOTE, SERIES 2025G (REISSUANCE OF THE SEWER REVENUE CAPITAL LOAN NOTES, SERIES 2023B) (2025 LOAN FORGIVENESS), OF THE CITY WHEREAS, the City of Waterloo (hereinafter the "Issuer") previously issued its Sewer Revenue Capital Loan Note, Series 2023B, dated August 25, 2023, in the initial amount of $4,045,000 (the "Original Loan"); and WHEREAS, upon completion of the Project (as defined in the resolution authorizing issuance of the same (hereinafter the "Resolution"), and the issuance of a final amortization schedule reflecting actual disbursements of the loan, the final amount of the Original Loan was $4,045,000; and WHEREAS, the Iowa Finance Authority, as Original Purchaser and current holder of the Original Loan, has authorized a reduction in the principal amount of the Original Loan effective as of September 26, 2025, assuming compliance with the requirements of the Iowa Water Pollution Control Works Financing Program; and WHEREAS, a substitute Loan and Disbursement Agreement (hereinafter the "Agreement"), a copy of which is attached hereto as Exhibit A, and a substitute Note, a copy of which is attached hereto as Exhibit B, have been prepared to reflect said loan forgiveness; and WHEREAS, pursuant to IRS regulations, amendment of the Original Loan and execution of the Agreement constitutes a reissuance of the Note. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IN THE COUNTY OF BLACK HAWK, STATE OF IOWA: Section 1. That the Resolution is hereby amended to reflect loan forgiveness in the form of a reduction to principal of the previously issued Sewer Revenue Capital Loan Note, Series 2023B in the amount of $1,636,794, resulting in a final loan amount of $2,051,981 as of the date of reissuance on September 26, 2025. Section 2. That the substitute Loan and Disbursement Agreement in substantially in the form attached to this Resolution as Exhibit A, and the substitute Note -3- Page 605 of 730 Section 3. Section 4. in substantially the form attached to this Resolution as Exhibit B, are hereby authorized to be executed and issued on behalf of the Issuer by the Mayor and attested by the City Clerk. That the City Treasurer is hereby authorized to execute and deliver a Supplemental Tax Certificate in connection with the Agreement, affirming the tax covenants made by the City with respect to the Notes at the time of issuance thereof. Except as amended herein, all of the other terms and conditions of the Resolution are in all respects ratified, confirmed and approved and shall remain in full effect. PASSED AND APPROVED this 2nd day of September, 2025. ATTEST: Kelley Felchle, City Clerk Quentin Hart, Mayor -4 Page 606 of 730 EXHIBIT A [Form of LDA] Page 607 of 730 EXHIBIT B [Form of Note] Page 608 of 730 STATE OF IOWA COUNTY OF BLACK HAWK CERTIFICATE ) ) SS ) I, the undersigned City Clerk of the City of Waterloo, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this day of , 2025. (SEAL) Kelley Felchle, City Clerk, City of Waterloo, State of Iowa Page 609 of 730 4915-7622-3072-1\11310-164 Page 610 of 730 SUPPLEMENTAL TAX CERTIFICATE OF WATERLOO, IOWA The undersigned officer of the City of Waterloo, Iowa (the "City"), hereby certifies as follows: 1. The Council of the City of Waterloo ("Council"), acting at a meeting duly called and held on September 2, 2025, has authorized the execution and delivery of a substitute Loan and Disbursement Agreement ("Agreement") by and between the Council and the Iowa Finance Authority ("Purchaser"), and approved a resolution ("Supplemental Resolution") amending the resolution approved by the Council on August 7, 2023 ("Original Note Resolution"), which Original Note Resolution authorized the issuance and delivery of a $4,045,000 Sewer Revenue Capital Loan Notes, Series 2023B, dated August 25, 2023, of the City ("Original Note"). 2. The officer whose name, title and signature appears below was, on the date or dates of the execution of the instruments referred to in paragraph 1 hereof, and is on the date hereof, the duly elected and qualified incumbent of the office of the City set opposite the name and signature appearing below, and said signature is the genuine signature of said officer. 3. I have reviewed the representations, covenants and warranties contained in the Tax Exemption Certificate dated August 25, 2023 ("Tax Certificate") executed on behalf of the City in connection with the issuance of the Original Note. A true and accurate copy of the Tax Exemption Certificate is attached hereto as Exhibit A. 4. The description of the Project set forth in Section II of the Tax Certificate accurately describes the Project as constructed and as it exists and is used as of the date hereof, and there has been no change in the use of the Project since the Original Note was issued. 5. The construction of the Project has been completed, and all of the proceeds of the Original Note were expended on the costs of the Project, in the amounts and as described Sections II and III of the Tax Certificate. 6. Not more than 10% of the proceeds of the Original Note or the facilities financed thereby, are to be used (directly or indirectly) or were used in a trade or business carried on by any person (other than a governmental unit), and not more 10% of the payment of the principal of or interest on the Original Note is (directly or indirectly): (i) secured by any interest in property used or to be used in such trade or business or payments in respect of such property; or (ii) derived from payments (whether or not to the City) in respect of property or borrowed money used or to be used in such a trade or business, all within the meaning of Section 141(a) of the Code. 7. During the term of the Original Note, and at all times prior to the date hereof, no private business use will be made or has been made of the Project, and no payments or security will be made or furnished or has been made or furnished that would cause the Original Note to Page 611 of 730 be a "private activity bond" within the meaning of Section 141 of the Code and applicable regulations. 8. The covenants of the City contained in the Tax Certificate are hereby ratified, confirmed and approved and shall continue to be binding upon the City as if set forth fully herein. This certificate is intended and is being delivered in order to meet the requirements of Section 148 of the Internal Revenue Code of 1986, as amended, and Treasury Regulation 1- 148(2)(b). IN WITNESS WHEREOF, the undersigned has hereunto set my hand as of the 26th day of September, 2025. By: 4919-9185-3408-1 \11310-164 CITY OF WATERLOO, IOWA City Finance Director/Treasurer -2 Page 612 of 730 Form 8038-G (Rev. October 2021) Department of the Treasury Internal Revenue Service Information Return for Tax -Exempt Governmental Bonds ► Under Internal Revenue Code section 149(e) ► See separate instructions. Caution: If the issue price is under $100,000, use Form 8038-GC. ► Go to www.irs.gov/F8038G for instructions and the latest information. OMB No. 1545-0047 Reporting Authority Check box if Amended Return ► ❑ 1 Issuer's name City of Waterloo, State of Iowa 2 Issuer's employer identification number (EIN) 3a Name of person (other than issuer) with whom the IRS may communicate about this return (see instructions) 3b Telephone number of other person shown on 3a 4 Number and street (or P.O. box if mail is not delivered to street address) 715 Mulberry Street Room/suite 5 Report number (For IRS Use Only) 13' 6 City, town, or post office, state, and ZIP code Waterloo, Iowa 50703 7 Date of issue September 26, 2025 8 Name of issue Sewer Revenue Capital Loan Note, Series 2025G (Reissuance of Series 2023B) (2025 Forgiveness) 9 CUSIP number None 10a Name and title of officer or other employee of the issuer whom the IRS may call for more information Bridgett Wood, Finance Director 10b Telephone number of officer or other employee shown on 10a 319-291-4323 Part II Type of Issue (Enter the issue price.) See the instructions and attach schedule. 11 Education 12 Health and hospital 13 Transportation 14 Public safety 15 Environment (including sewage bonds) 16 Housing 17 Utilities 18 Other. Describe ► 19a If bonds are TANs or RANs, check only box 19a ► ❑ b If bonds are BANs, check only box 19b ► ❑ 20 If bonds are in the form of a lease or installment sale, check box ► ❑ Part III 11 12 13 14 15 16 17 $2,051,981.00 18 Description of Bonds. Complete for the entire issue for which this form is being filed. (a) Final maturity date (b) Issue price (c) Stated redemption price at maturity (d) Weighted average maturity (e) Yield 21 06/01/2036 $ 2,051,981.00 $ 2,051,981.00 6.047 years 1.7500 % Part IV Uses of Proceeds of Bond Issue (including underwriters' discount) 22 Proceeds used for accrued interest 22 -0- 23 Issue price of entire issue (enter amount from line 21, column (b)) 23 2,051,981.00 24 Proceeds used for bond issuance costs (including underwriters' discount) 24 -0- 25 Proceeds used for credit enhancement 25 -0- 26 Proceeds allocated to reasonably required reserve or replacement fund . 26 -0- 27 Proceeds used to refund prior tax-exempt bonds. Complete Part V . . . 27 2,051,981.00 28 Proceeds used to refund prior taxable bonds. Complete Part V . . . . 28 -0- 29 Total (add lines 24 through 28) 29 2,051,981.00 30 Nonrefunding proceeds of the issue (subtract line 29 from line 23 and enter amount here) . . . 30 -0- Part V Description of Refunded Bonds. Complete this part only for refunding bonds. 31 Enter the remaining weighted average maturity of the tax-exempt bonds to be refunded . . . ► 32 Enter the remaining weighted average maturity of the taxable bonds to be refunded . . . . ► 33 Enter the last date on which the refunded tax-exempt bonds will be called (MM/DD/YYYY) ► 34 Enter the date(s) the refunded bonds were issued ► (MM/DD/YYYY) 08/25/2023 9.6509 years 0.0000 years 09/26/2025 For Paperwork Reduction Act Notice, see separate instructions. Cat. No. 63773S Form 8038-G (Rev. 10-2021) Page 613 of 730 Form 8038-G (Rev. 10-2021) Page 2 Part VI Miscellaneous 35 Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) . . . . 35 -0- 36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (GIC). See instructions 36a -0- b Enter the final maturity date of the GIC ► (MM/DD/YYYY) c Enter the name of the GIC provider ► - 37 Pooled financings: Enter the amount of the proceeds of this issue that are to be used to make loans to other governmental units 37 -0- 38a If this issue is a loan made from the proceeds of another tax-exempt issue, check box ► ❑✓ and enter the following information: b Enter the date of the master pool bond ► (MM/DD/YYYY) unknown c Enter the EIN of the issuer of the master pool bond ► d Enter the name of the issuer of the master pool bond ► Iowa Finance Authority - see attached 39 If the issuer has designated the issue under section 265(b)(3)(B)(i)(III) (small issuer exception), check box . . ► ❑ 40 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box ► ❑ 41a If the issuer has identified a hedge, check here ► ❑ and enter the following information: b Name of hedge provider ► - c Type of hedge ► - d Term of hedge ► - 42 If the issuer has superintegrated the hedge, check box ► ❑ 43 If the issuer has established written procedures to ensure that all nonqualified bonds of this issue are remediated according to the requirements under the Code and Regulations (see instructions), check box ► ❑✓ 44 If the issuer has established written procedures to monitor the requirements of section 148, check box ► ❑✓ 45a If some portion of the proceeds was used to reimburse expenditures, check here ► ❑ and enter the amount of reimbursement ► b Enter the date the official intent was adopted ► (MM/DD/YYYY) 52-1699886 Under penalties of perjury, I declare that I have examined this return and accompanying schedules and statements, and to the best of my knowledge Sinature and belief, they are true, correct, and complete. I further declare that I consent to the IRS's disclosure of the issuer's return information, as necessary to g process this return, to the person that I have authorized above. and Consent Signature of issuer's authorized representative ' Bridgett Wood, Finance Director Date Type or print name and title Paid Preparer Use Only Print/Type preparer's name Kristin Billingsley Cooper Firm's name ► Ahlers & Cooney, P.0 Preparer's signature Firm's address ► 100 Court Avenue, Suite 600, Des Moines, Iowa 50309 Date Check ❑ if self-employed Firm's EIN ► Phone no. PTIN P02001942 42-1323559 515-243-7611 Form 8038-G (Rev. 10-2021) Page 614 of 730 LOAN AND DISBURSEMENT AGREEMENT $2,051,981 SEWER REVENUE CAPITAL LOAN NOTE, SERIES 2025G (REISSUANCE OF SEWER REVENUE CAPITAL LOAN NOTE, SERIES 2023B) This Loan and Disbursement Agreement (the "Agreement") is made and entered into as of September 26, 2025, by and between the City of Waterloo, Iowa (the "Participant") and the Iowa Finance Authority, an agency and public instrumentality of the State of Iowa (the "Issuer"). WHEREAS, the Issuer, in cooperation with the Iowa Department of Natural Resources (the "Department"), is authorized to undertake the creation, administration and financing of the Iowa Water Pollution Control Works Financing Program (the "Program") established in Sections 16.131 through 16.135 and Sections 455B.291 through 455B.299 of the Code of Iowa, 2025 (the "Act"), including, among other things, the making of loans to Iowa municipalities for purposes of the Program; and WHEREAS, the Participant has participated in the Program as a means of financing all or part of the construction of certain wastewater treatment facilities serving the Participant and its residents; and WHEREAS, to assist in financing the Project (defined herein), the Issuer made a loan to the Participant in the amount of $4,045,000 (the "Original Loan") pursuant to a Loan and Disbursement Agreement dated as of August 25, 2023 between the Issuer and the Participant (the "Original Loan and Disbursement Agreement"); and WHEREAS, pursuant to federal requirements applicable to the capitalization grants, the Issuer made a portion of such Original Loan to the Participant forgivable, pending satisfaction of Program requirements; and WHEREAS, as the Participant has completed the Project and the Issuer has received a certificate of completion from the Participant, the Issuer has determined that a portion of the Original Loan shall be forgiven. The Issuer has provided written notification to the Participant of the applicable principal forgiveness; and WHEREAS, in order to provide for the Project in light of the principal forgiveness, the Issuer desires to enter into this Loan and Disbursement Agreement with the Participant and amend the Loan (defined herein) to the Participant in the amount set forth in Section 2 hereof; NOW, THEREFORE, the parties agree as follows: Section 1. Definitions. In addition to other definitions set forth herein, the following terms as used in this Agreement shall, unless the context clearly requires otherwise, have the following meanings: (a) "Notes" shall mean any State Revolving Fund Revenue Notes that were or in the future are issued by the Issuer for the purpose of providing moneys to finance the Loan to the Participant. 1 Page 615 of 730 (b) "Code" shall mean the Internal Revenue Code of 1986, as amended, and all lawfully promulgated regulations thereunder. (c) "Project" shall mean the particular construction activities approved by the Department and completed by the Participant with respect to the operation or infrastructure of the Wastewater Treatment System for the purpose of providing safe drinking water to the customers thereof, as described in the Resolution. (d) "Regulations" shall mean the administrative rules of the Department relating to the Program, set forth in Title 567, Chapter 44 of the Iowa Administrative Code, and the administrative rules of the Issuer relating to the Program set forth in Title 265, Chapter 26 of the Iowa Administrative Code, and the federal requirements described in Section 16 of this Agreement and set forth on Exhibit C attached hereto. (e) "Resolution" shall mean collectively, (i) the resolution of the City Council of the Participant authorizing the issuance of the Original Loan adopted on August 7, 2023, and (ii) the resolution of the City Council of the Participant providing for the reissuance of the Original Loan and authorization and issuance of the Revenue Note (defined herein), adopted on September 2, 2025, approving and authorizing the execution of this Agreement and the reissuance of the Original Loan, each attached hereto as Exhibit B. (f) "Wastewater treatment system" shall mean the wastewater treatment system of the Participant, all facilities being used in conjunction therewith and all appurtenances and extensions thereto, including but not limited to the wastewater treatment system project which the Participant is financing under this Agreement. Section 2. Loan; Purchase of Revenue Note. The Issuer agrees to amend the duly authorized and issued sewer revenue bond or capital loan note of the Participant (the "Revenue Note") in order to amend the Loan to the Participant in the principal amount of $2,051,981 (the "Loan"). The Participant shall have used the proceeds of the Loan strictly to finance a portion of the costs of construction of the Project. Section 3. Completion of Project. The Participant represents, warrants and covenants that it has completed the Project. Section 4. Repayment of Loan; Issuance of Revenue Note. The Participant's obligation to repay the Loan and interest thereon shall be evidenced by the Revenue Note in the principal amount of the Loan, complying in all material respects with the Regulations and being in substantially the form set forth in the Resolution, which Resolution is attached hereto as Exhibit B. The Revenue Note shall be delivered to the Issuer as the original purchaser and registered holder thereof at the closing of the Loan. The Revenue Note shall be accompanied by a no adverse effect legal opinion of bond counsel, in form satisfactory to the Issuer, to evidence the legality, security position and tax-exempt status of interest on the Revenue Note. The parties agree that a payment of principal of or interest on the Revenue Note shall be deemed to be a 2 Page 616 of 730 payment of the same on the Loan and a payment of principal of or interest on the Loan shall be deemed to be a payment of the same on the Revenue Note. Unless otherwise agreed to in writing by the Issuer, all payments of principal and interest due under the Loan shall be made via automated clearinghouse transfer, from an account specified by the Participant. The Revenue Note shall be dated the date of delivery to the Issuer, with interest and the Servicing Fee (together, the "Interest Rate" as set forth in Section 5 hereof) payable semiannually on June 1 and December 1 of each year (unless the resolution authorizing a previous series of outstanding bonds on a parity with the Revenue Note requires interest to be paid on other interest payment dates, in which case such other dates shall apply) from the date hereof as set forth on Exhibit A attached hereto and incorporated herein. Payments of principal, interest and the Servicing Fee shall continue until the Loan is paid in full. The Revenue Note shall be subject to optional redemption by the Participant at a price of par plus accrued interest (i) on any date upon receipt of written consent by the Issuer, or (ii) in the event that all or substantially all of the Project is damaged or destroyed. Any such optional redemption of the Revenue Note by the Participant may be made from any funds regardless of source, in whole or from time to time in part, upon not less than thirty (30) days' notice of redemption by e-mail, facsimile or by certified or registered mail to the Issuer (or any other registered owner of the Revenue Note). The Revenue Note and the interest thereon and any additional obligations as may be hereafter issued and outstanding from time to time under the conditions set forth in the Resolution and shall be payable solely and only from the Net Revenues (as defined in the Resolution) of the Wastewater Treatment System of the Participant, a sufficient portion of which has been and shall be ordered set aside and pledged for such purpose under the provisions of the Resolution. Neither this Agreement nor the Revenue Note is a general obligation of the Participant, and under no circumstance shall the Participant be in any manner liable by reason of the failure of the aforesaid Net Revenues to be sufficient to pay the Revenue Note and the interest thereon or to otherwise discharge the Participant's obligation hereunder. Section 5. Interest Rate and Servicing Fees. (a) The Participant agrees to pay a Loan servicing fee (the "Servicing Fee") to the Issuer in an amount equal to 0.25% per annum of the principal amount of the Loan outstanding. The Servicing Fee shall be paid as described in Section 4 and Section 5(b) hereof. (b) The Loan shall bear interest at 1.75% per annum (the "Rate"). As described in Section 4, payments hereunder shall be calculated based on the Rate plus the Servicing Fee (such 2.00%, the "Interest Rate"). Section 6. Compliance with Applicable Laws; Performance Under Loan Agreement; Rates. The Participant covenants and agrees (i) to comply with all applicable State of Iowa and federal laws, rules and regulations (including but not limited to the Regulations), judicial decisions, and executive orders in the performance of the Agreement and in the financing, operation, maintenance and use of the Project and the Wastewater Treatment System; (ii) to 3 Page 617 of 730 maintain its Wastewater Treatment System in good repair, working order and operating condition; (iii) to cooperate with the Issuer in the observance and performance of their respective duties, covenants, obligations and agreements under the Agreement; (iv) to comply with all terms and conditions of the Resolution; and (v) to establish, levy and collect rents, rates and other charges for the products and services provided by its Wastewater Treatment System, which rents, rates and other charges shall be at least sufficient (A) to meet the operation and maintenance expenses of such Wastewater Treatment System, (B) to produce and maintain Net Revenues at a level not less than 110% of the amount of principal and interest on the Revenue Note and any other obligations secured by a pledge of the Net Revenues falling due in the same year, (C) to comply with all covenants pertaining thereto contained in, and all other provisions of, any bond resolution, trust indenture or other security agreement, if any, relating to any bonds or other evidences of indebtedness issued or to be issued by the Participant, (D) to pay the debt service requirements on any bonds, notes or other evidences of indebtedness, whether now outstanding or incurred in the future, secured by such revenues or other receipts and issued to finance improvements to the Wastewater Treatment System and to make any other payments required by the laws of the State of Iowa, (E) to generate funds sufficient to fulfill the terms of all other contracts and agreements made by the Participant, including, without limitation, the Agreement and the Revenue Note and (F) to pay all other amounts payable from or constituting a lien or charge on the operating revenues of its Wastewater Treatment System. Section 7. Exclusion of Interest from Gross Income. Unless otherwise agreed to by the Issuer in writing, the Participant covenants and agrees as follows: (a) The Participant shall not take any action or omit to take any action which would result in a loss of the exclusion of the interest on the Notes from gross income for federal income taxation as that status is governed by Section 103(a) of the Code. (b) The Participant shall not take any action or omit to take any action, which action or omission would cause its Revenue Note or the Notes (assuming solely for this purpose that the proceeds of the Notes loaned to the Participant represent all of the proceeds of the Notes) to be "private activity bonds" within the meaning of Section 141(a) of the Code. Accordingly, unless the Participant receives the prior written approval of the Issuer, the Participant shall not (A) permit any of the proceeds of the Notes loaned to the Participant or the Project financed with such proceeds to be used, either directly or indirectly, in any manner that would constitute "private business use" within the meaning of Section 141(b)(6) of the Code, taking into account for this purpose all such use by persons other than governmental units on an aggregate basis, (B) use, either directly or indirectly, any of the proceeds of the Notes loaned to the Participant to make or finance loans to persons other than governmental units (as such term is used in Section 141(c) of the Code) or (C) use, either directly or indirectly, any of the proceeds of the Notes loaned to the Participant to acquire any "non -governmental output property" within the meaning of Section 141(d)(2) of the Code. (c) The Participant shall not directly or indirectly use or permit the use of any proceeds of the Notes (or amounts replaced with such proceeds) or any other funds or take any action or omit to take any action, which use or action or omission would 4 Page 618 of 730 (assuming solely for this purpose that the proceeds of the Notes loaned to the Participant represent all of the proceeds of the Notes) cause the Notes to be "arbitrage bonds" within the meaning of Section 148(a) of the Code. (d) The Participant shall not directly or indirectly use or permit the use of any proceeds of the Notes to pay the principal of or interest on any issue of State or local governmental obligations ("refinancing of indebtedness") unless the Participant shall establish to the satisfaction of the Issuer that such refinancing of indebtedness will not adversely affect the exclusion from gross income of interest on the Notes for federal income tax purposes and the Participant delivers an opinion to such effect of bond counsel acceptable to the Issuer. (e) The Participant shall not directly or indirectly use or permit the use of any proceeds of the Notes to reimburse the Participant for any portion of the cost of the Project unless such cost was paid or incurred by the Participant in anticipation of reimbursement from the proceeds of the Notes or other State or local governmental borrowing in accordance with the Code, published rulings of the Internal Revenue Service and the Regulations. (f) The Participant shall not use the proceeds of the Notes (assuming solely for this purpose that the proceeds of the Notes loaned to the Participant represent all of the proceeds of the Notes) in any manner which would cause the Notes to be "federally guaranteed" within the meaning of Section 149(b) of the Code or "hedge bonds" within the meaning of Section 149(g) of the Code. (g) The Participant shall comply with all provisions of the Code relating to the rebate of any profits from arbitrage attributable to the Participant, and shall indemnify and hold the Issuer harmless therefrom. Section 8. Insurance; Audits; Disposal of Property. The Participant covenants and agrees (a) to maintain insurance on, or to self -insure, the insurable portions of the Wastewater Treatment System of a kind and in an amount which normally would be carried by private companies engaged in a similar type of business, (b) to keep proper books and accounts adapted to the Wastewater Treatment System, showing the complete and correct entry of all transactions relating thereto, and to cause said books and accounts to be audited or examined by an independent auditor or the State Auditor (i) at such times and for such periods as may be required by the federal Single Audit Act of 1984, OMB Circular A-133 or State law, and (ii) at such other times and for such other periods as may be requested at any time and from time to time by the Issuer (which requests may require an audit to be performed for a period that would not otherwise be required to be audited under State law), and (c) unless the Participant has received a waiver and consent from the Issuer, it shall not sell, lease or in any manner dispose of the Wastewater Treatment System, or any capital part thereof, including any and all extensions and additions which may be made thereto, until the Revenue Note shall have been paid in full or otherwise discharged as provided in the Resolution; provided, however, that the Participant may dispose of any property which in the judgment of its governing body is no longer useful or 5 Page 619 of 730 profitable to use in connection with the operation of the Wastewater Treatment System or essential to the continued operation thereof. Section 9. Maintenance of Documents; Access. The Participant agrees to maintain its project accounts in accordance with generally accepted accounting principles ("GAAP") as issued by the Governmental Accounting Standards Board ("GASB") pronouncements, including GASB Statement No. 34 relating to the reporting of infrastructure assets. The Participant agrees to permit the Issuer or its duly authorized representative access to all files and documents relating to the Project for purposes of conducting audits and reviews in accordance with any of the Regulations. Section 10. Continuing Disclosure. As a means of enabling the Issuer to comply with the "continuing disclosure" requirements set forth in Rule 15c2-12 (the "Rule") of the Securities and Exchange Commission, the Participant agrees, during the term of the Loan, but only upon written notification from the Issuer to the Participant that this Section 10 applies to such Participant for a particular fiscal year, to provide the Issuer with (i) the comprehensive audit report of the Participant, prepared and certified by an independent auditor or the State Auditor, or unaudited financial information if the audit is not available, not later than 180 days after the end of each fiscal year for which this section applies and (ii) such other information and operating data as the Issuer may reasonably request from time to time with respect to the Wastewater Treatment System, the Project or the Participant. The Participant hereby consents to the inclusion of all or any portion of the foregoing information and materials in a public filing made by the Issuer under the Rule. The Participant agrees to indemnify and hold harmless the Issuer, and its officers, directors, employees and agents from and against any and all claims, damages, losses, liabilities, reasonable costs and expenses whatsoever (including attorney fees) which such indemnified party may incur by reason of or in connection with the disclosure of information permitted under this Section; provided that no such indemnification shall be required for any claims, damages, losses, liabilities, costs or expenses to the extent, but only to the extent, caused by the willful misconduct or gross negligence of the Issuer in the disclosure of such information. Section 11. Events of Default. If any one or more of the following events occur, it is hereby defined as and declared to constitute an "Event of Default" under this Agreement: (a) Failure by the Participant to pay, or cause to be paid, any Loan repayment required to be paid under this Agreement when due, which failure shall continue for a period of fifteen (15) days. (b) Failure by the Participant to make, or cause to be made, any required payments of principal, redemption premium, if any, and interest on any bonds, notes or other obligations of the Participant (other than the Loan and the Revenue Note), the payment of which are secured by operating revenues of the Wastewater Treatment System. 6 Page 620 of 730 (c) Failure by the Participant to observe and perform any duty, covenant, obligation or agreement on its part to be observed or performed under the Agreement or the Resolution, other than the obligation to make Loan repayments, which failure shall continue for a period of thirty (30) days after written notice, specifying such failure and requesting that it be remedied, is given to the Participant by the Issuer, unless the Issuer shall agree in writing to an extension of such time prior to its expiration or the failure stated in such notice is correctable but cannot be corrected in the applicable period, in which case the Issuer may not unreasonably withhold its consent to an extension of such time up to one hundred twenty (120) days from the delivery of the written notice referred to above if corrective action is commenced by the Participant within the applicable period and diligently pursued until the Event of Default is corrected. Section 12. Remedies on Default. Whenever an Event of Default shall have occurred and be continuing, the Issuer shall have the right to take any action authorized under the Regulations, the Revenue Note or this Agreement and to take whatever other action at law or equity may appear necessary or desirable to collect the amounts then due and thereafter to become due under the Agreement or to enforce the performance and observance of any duty, covenant, obligation or agreement of the Participant under the Agreement or the Resolution. Section 13. Amendments. This Agreement may not be amended, supplemented or modified except by a writing executed by all of the parties hereto. Section 14. Rule of Construction. This Agreement is executed pursuant to the provisions of Section 384.24A of the Act and shall be read and construed as conforming to all provisions and requirements of that statute. In the event of any inconsistency or conflict between the terms and conditions of the Revenue Note and the Act, this Agreement or the Regulations, the parties acknowledge and agree that the terms of the Act, this Agreement and the Regulations, as the case may be, shall take precedence over any such terms of the Revenue Note and shall be controlling, and that the payment of principal and interest on the Loan shall at all times conform to the schedule set forth on Exhibit A, as adjusted, and the Regulations. Section 15. Federal Requirements. The Participant agrees to comply with all applicable federal requirements including, but not limited to, those described on Exhibit C attached hereto. Section 16. Application of Uniform Electronic Transactions Act. The Issuer and the Participant agree this Agreement and all documents related thereto and referenced herein may be entered into and provided for pursuant to and in accordance with Chapter 554D of the Act. 7 Page 621 of 730 IN WITNESS WHEREOF, we have hereunto affixed our signatures all as of the date first above written. Attest: City Clerk CITY OF WATERLOO, IOWA By: Mayor [Participant Signature Page to LDA] Page 622 of 730 IN WITNESS WHEREOF, I have hereunto affixed my signature all as of the date first above written. IOWA FINANCE AUTHORITY By: Its: [IFA Signature Page to LDA] Page 623 of 730 EXHIBIT A DEBT SERVICE REPAYMENT SCHEDULE Page 624 of 730 EXHIBIT B AUTHORIZATION/ISSUANCE RESOLUTIONS OF PARTICIPANT Page 625 of 730 EXHIBIT C FEDERAL REQUIREMENTS 1. The Participant has complied with the federal Davis -Bacon and Related Acts, codified at 40 U.S.C. Sections 3140 through 3148. 2. The Project complied with the "American Iron and Steel" provisions of Section 436 of the Consolidated Appropriations Act of 2014 (P.L. 113-76), as amended (the "2014 Act"), and all iron and steel products used in the Project were produced in the United States in compliance with and within the meaning of the 2014 Act, as those provisions are further interpreted by applicable Environmental Protection Agency ("EPA") guidance, except to the extent waivers to the American Iron and Steel requirements of the 2014 Act were granted by the EPA. 3. Reserved. 4. Reserved. 5. The Participant complied with the Federal Single Audit Act (SAA) of 1984, as amended by the Federal Single Audit Act Amendments of 1996 (see 2 CFR 200 Subpart F) and had an audit of their use of federal financial assistance. The Participant agrees to provide the Authority with a copy of the SAA audit within 9 months of the audit period. 4930-2319-9585-1\11310-164 Page 626 of 730 No. R-1 RATE UNITED STATES OF AMERICA STATE OF IOWA BLACK HAWK COUNTY CITY OF WATERLOO SEWER REVENUE CAPITAL LOAN NOTE, SERIES 2025G REISSUANCE OF SEWER REVENUE CAPITAL LOAN NOTE, SERIES 2023B MATURITY DATE NOTE DATE 1.75% June 1, 2036 September 2, 2025 $2,051,981 The City of Waterloo (the "City"), in Black Hawk County, State of Iowa, for value received, promises to pay from the source and as hereinafter provided, on the maturity date of this Note to IOWA FINANCE AUTHORITY or registered assigns, the principal sum of TWO MILLION FIFTY-ONE THOUSAND NINE HUNDRED EIGHTY-ONE AND 00/100 DOLLARS Interest at the rate specified above shall be payable semiannually on June 1 and December 1 of each year, commencing December 1, 2025, and principal shall be due and payable in installments in the amounts shown on the Principal Payment Schedule, attached hereto as Exhibit A, on June 1, 2026, and annually thereafter on June 1 in each year until the principal and interest are fully paid, except that the final installments of the entire balance of principal and interest, if not sooner paid, shall become due and payable on June 1, 2036. Interest shall be computed on the basis of a 360-day year of twelve 30-day months. The City Clerk shall act as Registrar and Paying Agent and may be hereinafter referred to as the "Registrar" or the "Paying Agent." Payment of the principal of and interest on this Note and premium, if any, shall be payable at the office of the Paying Agent to the registered owners thereof appearing on the registration books of the City at the addresses shown on such registration books. All such payments, except full redemption, shall be made to the registered owners appearing on the registration books at the close of business on the fifteenth day of the month next preceding the payment date. Final payment of principal shall only be made upon surrender of this Note to the Paying Agent. This Note is one of a series of Notes (the "Notes") issued by the City to evidence its obligation under a certain Loan and Disbursement Agreement, dated the date hereof (the "Agreement") entered into by the City for the purpose of providing funds to pay a portion of the cost of planning, designing and constructing improvements and extensions (the "Project") to the Municipal Sanitary Sewer System of the City (the "Utility"). The Notes are issued pursuant to and in strict compliance with the provisions of Sections 384.24A and 384.83 of the Code of Iowa, 2025, and all other laws amendatory thereof and supplemental thereto, and in conformity with a resolution of the City Council providing for the issuance and securing the payment of the Original Loan, as defined in the Agreement, together with the resolution approving and authorizing the reissuance of the Original Loan and authorizing and approving the Agreement (collectively, the "Resolution"), and reference is hereby made to the Resolution and the Agreement for a more complete statement as to the source of payment of the Notes and the rights of the owners of the Notes. The Notes shall be subject to optional redemption by the City at a price of par plus accrued interest (i) on any date with the prior written consent of the Iowa Finance Authority, or (ii) in the event that all or substantially all of the Project is damaged or destroyed. Any optional redemption of the Notes by the City may be made from any funds regardless of source, in whole or from time to time in part, in inverse order of maturity upon not less than thirty (30) days' notice of redemption by e-mail, facsimile, certified or registered mail to the Iowa Finance Authority (or any other registered owner of the Notes). The Notes are also subject to mandatory redemption as set forth in Section 4 of the Agreement. The Notes are not general obligations of the City but, together with the City's outstanding Sewer Revenue Capital Loan Notes, Series 2018, Series 2019, Series 2020A, Series 2020C, Series 2022A, Series 2022B, Series 2022C, Series 2022E, Series 2023C, Series 2024A, Series 2024E, Series 2025, Series 2025E, and Series 2025F, and any additional obligations as may be hereafter issued and outstanding from time to time ranking on a parity therewith under the conditions set forth in the Resolution, are payable solely and only out of the future Net Revenues (as defined in the Resolution) of the Utility of the City, a sufficient portion of which has been ordered set aside and pledged for that purpose. This Note is not payable in any manner by taxation, and under no circumstances shall the City be in any manner liable by reason of the failure of the said Net Revenues to be sufficient for the payment of this Note and the interest thereon. This Note is fully negotiable but shall be fully registered as to both principal and interest in the name of the owner on the books of the City in the office of the Registrar, after which no transfer shall be valid unless made on said books and then only upon presentation of this Note to the Registrar, together with either a written instrument of transfer satisfactory to the Registrar or the assignment form hereon completed and duly executed by the registered owner or the duly authorized attorney for such registered owner. The City, the Registrar and the Paying Agent may deem and treat the registered owner hereof as the absolute owner for the purpose of receiving payment of or on account of principal hereof, premium, if any, and interest due hereon and for all other purposes, and the City, the Registrar and the Paying Agent shall not be affected by any notice to the contrary. And It Is Hereby Certified, Recited and Declared that all acts, conditions and things required to exist, happen and be performed precedent to and in the issuance of the Notes have existed, have happened and have been performed in due time, form and manner, as required by law, and that the issuance of the Notes does not exceed or violate any constitutional or statutory limitation or provision. Page 627 of 730 IN TESTIMONY WHEREOF, the City of Waterloo, Iowa has caused this Note to be executed by its Mayor and attested by its City Clerk, all as of the Note Date. Attest: City Clerk STATE OF IOWA BLACK HAWK COUNTY CITY OF WATERLOO CITY OF WATERLOO, IOWA By Mayor SS: CITY TREASURER'S CERTIFICATE The original issuance of the Notes, of which this Note is a part, was duly and properly recorded in my office as of the Note Date. City Treasurer ABBREVIATIONS The following abbreviations, when used in this Note, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM as tenants in common UTMA TEN ENT as tenants by the entireties (Custodian) JT TEN as joint tenants with right of As Custodian for survivorship and not as tenants in (Minor) common under Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the list above. ASSIGNMENT For valuable consideration, receipt of which is hereby acknowledged, the undersigned assigns this Note to (Please print or type name and address of Assignee) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE and does hereby irrevocably appoint , Attorney, to transfer this Note on the books kept for registration thereof with full power of substitution. Dated: Signature guaranteed: NOTICE: The signature to this Assignment must correspond with the name of the registered owner as it appears on this Note in every particular, without alteration or enlargement or any change whatever. Page 628 of 730 EXHIBIT A PRINCIPAL PAYMENT SCHEDULE Due Due June 1 Amount June 1 Amount 2026 176,000.00 2032 197,000.00 2027 180,000.00 2033 200,000.00 2028 183,000.00 2034 203,000.00 2029 187,000.00 2035 207,000.00 2030 190,000.00 2036 211,000.00 2031 193,000.00 4917-5835-4785-1\11310-164 Page 629 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Steven Kjergaard, Director of Aviation Airport Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving request by the Waterloo Regional Airport to release 13.0 acres of Airport property known as Parcel G and Parcel H, for the amount of $577,800.00, to the City of Waterloo, Iowa for continued development, and authorizing the Mayor and City Clerk to execute all formal land release documents as required and submit said documents to the Federal Aviation Administration. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS Page 630 of 730 1. Parcel G and Parcel H Page 631 of 730 a N 4 0 0 O z pN A e 0 ❑ O' ,� 1 yi PARC L H PARCEL G TO BE RELEASED PARCEL H TO BE RELEASED 0 600 N 1200 0 o _ _ TRACT B 0 TRACT A 1 TRACT r• ■I o S. I i LOT 16 AECOM 2 OT 22 PROPERTY RELEASE WATERLOO REGIONAL AIRPORT WATERLOO, IOWA 0 SCALE IN FEET FILE NAME: DRN I P EEC O. DATE FIGURE NO. 5075 4/17/2025, 9:42:18 AM Page 632 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Randy Bennett, Public Works Division Manager Public Works Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving an agreement with Invision Architecture, not to exceed $8,500.00, for planning and design services related to new fuel site locations and Public Works facility updates, and authorizing the Mayor and City Clerk to execute said document. RECOMMENDED COUNCIL ACTION Requesting approval of resolution. SUMMARY STATEMENT AND BACKGROUND INFORMATION Invision Architecture will review the current Public Works facility layout and offer suggestions for new fuel site locations within the Public Works complex. Also to be proposed a new building to house brine tanks and equipment, sanitation vehicle storage, flood pump storage, and wash bays for grit removal for both large and small vehicles. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Operating Budget ALTERNATIVE ACTION LEGAL DESCRIPTION Page 633 of 730 ATTACHMENTS 1. WPW DESIGN SERVICES PROPOSAL Page 634 of 730 INVISION PLANNING I ARCHITECTURE I INTERIORS DESIGN SERVICES PROPOSAL 2025 WATERLOO PUBLIC WORKS PLANNING 7.22.25 Randy Bennett Public Works Director City of Waterloo Randy.bennett@waterloo-ia.org Randy, Thanks for meeting with us and walking through your plans for the Public Works Campus. We've made some assumption based upon our meeting to get the conversation started. PROJECT INFORMATION 1. Scope a. The intent of the study is to modify the current planning and locate high level future needs for the building and site to plan for incremental additions of physical needs to the site in an approach that doesn't negatively impact future decisions. b. General notes from our meeting. i. Locate new fueling station options ii. Locate a new building to include the following. 1. New brine tanks and equipment with space for 4 tanks long term. 2. Sanitation vehicle storage. Match existing size. 3. Flood pump storage space (2nd floor?) 4. New wash bays 2-3 stalls (1 grit removal bay, 1 large and 1 small vehicle) iii. Expand maintenance operations in the existing wash bay footprint. iv. Expand equipment storage in vacated areas. v. Additional staff parking vi. Avoid brownfield contamination areas. c. Some work may be performed by city staff. d. Adjacent residential properties continue to be purchased slowly. e. The transfer station across Linden Ave. is not a priority at this time. 2. Budget a. There is no budget at this time. b. This is largely about planning and identifying potential costs for early phases. 3. Schedule a. Construction to begin for fuel station early 2026 ideally. b. Design process schedule. Week of: i. 7.21.2025 - Proposal submitted ii. 8.4.2025 — proposal approved iii. 8.4.2025 — INVISION to gather scope information and deliver Enriching lives through architecture invisionarch.com 900 MULBERRY STREET DES MOINES, IA 50309 515.633.2941 360 WESTFIELD AVENUE, STE 401 WATERLOO, IA 50701 319.233.8419 6420 SOUTHPOINT PKWY, STE 120 JACKSONVILLE, FL 32216 904.398.3939 Page 635 of 730 INVISION PLANNING I ARCHITECTURE I INTERIORS iv. 8.11.2025 — WPW to confirm scope information v. 8.18.2025— INV work on possibilities vi. 8.25.2025 — INV/WPW joint work session vii. 9.4.2025 — INV refine concept viii. 9.11.2025 — INV WPW meet to finalize. ix. Follow up as needed. 4. Team a. Tim Turnis and I will lead the work. b. We have not included consultants and do not believe they will be needed for the initial phase. If consultants are found to be necessary, we can help get them on board, and they would be invoiced at a direct rate. 5. Form of Contract a. This letter will serve as the form of agreement for the study. b. We propose to work hourly on this and estimate the total amount to be less than $8,500. c. We do not anticipate any reimbursable expenses. If expenses are found to be necessary and approved by you, we will invoice as a direct reimbursable without markup. If you have any questions, give me a call at 319.239.5496. We look forward to continuing to work with you and the public works department. Thank you for the opportunity! Best, Brad Leeper, AIA Partner Authorized signature for approval Date Enriching lives through architecture invisionarch.com 900 MULBERRY STREET DES MOINES, IA 50309 515.633.2941 360 WESTFIELD AVENUE, STE 401 WATERLOO, IA 50701 319.233.8419 6420 SOUTHPOINT PKWY, STE 120 JACKSONVILLE, FL 32216 904.398.3939 Page 636 of 730 Effective 7/1/24 INVISION 2024-2025 HOURLY RATES SCHEDULE Partner $375 Project Manager Project Architect Intern Architect Student Intern Interior Designer Medical Planner Education Planner Laboratory Planner QA/QC Cost Estimator Construction Administrator Specification Writer Graphic Designer Production (modeling, drafting) Administrative $135 - $250 $110-$180 $85 - $110 $65 - $70 $75 - $170 $185 - $265 $185 - $265 $185 - $265 $115-$185 $80 - $125 $85 - $185 $135-$160 $80 - $150 $105 - $150 $75 - $165 Services provided on an hourly basis shall be performed in accordance with the Schedule of Hourly Rates in effect at the time of performance. This schedule is updated annually and will be adjusted with normal review practices. Page 637 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Randy Bennett, Public Works Division Manager Public Works Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving an agreement with Routeware, Inc. of Portland, Oregon, in the amount of $6,995.42 with a subscription fee increase of not more than four -percent during years two and three of a thirty -six-month contract, in conjunction with Sanitation collection, and authorizing the Mayor and City Clerk to execute said document. RECOMMENDED COUNCIL ACTION Approve agreement with Routeware Inc. SUMMARY STATEMENT AND BACKGROUND INFORMATION The Sanitation department currently uses Routeware software for route optimization. Requesting renewal of Routeware subscription. Contract term 36 months with no more than a 4% increase in years 2 and 3 of 36-month contract. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Operating budget. ALTERNATIVE ACTION LEGAL DESCRIPTION Page 638 of 730 ATTACHMENTS 1. 20250819144712886 Page 639 of 730 Routeware Routeware, Inc. 16525 SW 72nd Ave. Portland, OR 97224 Ship To Scott Brunson City of Waterloo, IA 625 Glenwood St. Waterloo, Iowa 50703 United States scott.brunson@waterloo-la.org Salesperson Phone QUOTE NUMBER Q-13667 Order Q-13667 Good Through: Sep 30 2025 Payment Terms: Net 30 Term 36 MONTH Bill To City of Waterloo, IA 625 Glenwood St. Waterloo, Iowa 50703 United States Email Andrew Goffe andrew.goffe@routeware.com Statement of Confidentiality & Non -Disclosure This document contains proprietary and confidential information. All information and data submitted to City of Waterloo, IA is provided in reliance upon its consent not to use or disclose any information contained herein except in the context of its business dealings with Routeware, Inc. The recipient of this document agrees to inform present and future employees of City of Waterloo, IA who view or have access to its content of its confidential nature. The recipient agrees to instruct each employee that they must not disclose any information concerning this document to others except to the extent that such information is generally known to, and is available for use by, the public. The recipient also agrees not to duplicate or distribute or permit others to duplicate or distribute any material contained herein without Routeware, Inc's express written consent. Routeware retains all title, ownership and intellectual property rights to the material and trademarks contained herein, including all supporting documentation, Files, marketing materials, and multi -media. BY ACCEPTANCE OF THIS DOCUMENT THE RECIPIENT AGREES TO BE BOUND BY THE AFOREMENTIONED STATEMENT. E: INFO@ROUTEWARE.COM P: (503) 906-8500 Q-13667 Page 641 of 730 Routeware QUOTE NUMBER Q- 1 3 6 6 7 RECURRING SUBSCRIPTIONS PRODUCT UNIT QTY UNIT PRICE EXTENDED Cellular Data Charge (RD) MONTH 17 $15.60 $265.20 Picture Service Fee MONTH 17 $58.96 $1002.32 RFID System Fee MONTH 17 $58.96 $1002.32 Monthly Service Fee MONTH 17 $193.98 $3297.66 RouteMaker Subscription MONTH 1 $648.96 $648.96 Cloud Hosting MONTH 1 $778.96 $778.96 SUBSCRIPTIONS TOTAL (USD): $6,995.42 E: INFO@ROUTEWARE.COM P: (503) 906-8500 Q-13667 Page 642 of 730 Payment Terms - The Software Fee Effective Service Date for this Order will be 2025-08-31. Invoices for Recurring Subscriptions shall be issued quarterly in advance, with the initial invoice issued on the Effective Service Date and each subsequent invoice due on the corresponding date of each successive quarter thereafter. The term of the Recurring Subscription(s) shall commence on the Effective Service Date. Annual Recurring Subscription Fee increase shall not exceed four percent (4%) during years two (2) and three (3) for the Initial Term. Year 2 shall commence on the Anniversary of the Effective Service Date: August 31, 2026. Terms & Conditions Information This Order and all products and services herein are subject to and limited to the terms and conditions located at https:ll www.routeware.com/Clients. Any purchase orders issued in response to this Order, will be deemed acceptance of such terms. https:Ilwww.routeware.comfClientsf Password: RWClientl! Prices are exclusive of any federal, state, or local taxes. The customer is responsible for all federal, state, and local taxes. This system requires a specific server to operate Routeware software, which may need to be purchased separately. This system requires cellular connectivity for each vehicle which may need to be purchased separately. If route sequencing by Routeware is a requirement, additional professional services fees may apply. On -Board Computer software is sold as a perpetual license, allowing the license to be activated on replacement hardware. Any lapse in support voids perpetual license. Pricing does not include freight cost or travel expenses, which will be invoiced as they are incurred. Accounts Payable Details: Name: Title: Email: Phone: Q-13667 Page 643 of 730 IN WITNESS WHEREOF, the Parties to the Order Form has caused it to be executed by their authorized officers as the day and year of the signatories below. City of Waterloo, IA Signature: Dale: Name (Print): Title: Purchase Order Details: Purchase Order number: Issuance of Purchase Order ("PO°) in lieu of signature denotes acceptance of Order Form by Customer. Receipt of complete and accurate PO is required prior to Order execution. Routeware, Inc, and Affiliates Signature: Date: Name (Print): Please sign and email to Andrew Goffe at andrew.goffe@routeware.com FOR INTERNAL USE ONLY Reviewed By: Title: Q-13667 Page 644 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Jamie Knutson, City Engineer Engineering Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving Primary Highway Detour Agreements with the Iowa Department of Transportation to allow traffic to be detoured to various portions of Ridgeway Avenue, in conjunction with the Highway 20 Pavement Replacement Project, NHSX-020-6(73)--3H-07, and authorizing the Mayor to execute said document. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION Tentative dates for detours: April - October 2026 NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION Page 645 of 730 ATTACHMENTS 1. Waterloo All Detour Agreements Page 646 of 730 Form 810012 (07-21) IOWADOT AGREEMENT FOR DOT -INITIATED DETOUR OF PRIMARY HIGHWAYS ONTO LOCAL ROADS This Agreement is entered into by and between the Iowa Department of Transportation, hereinafter known as the DOT; and the ® City Council City of Waterloo, IA ❑ County Board of Supervisors, hereinafter known as the Local Public Agency (LPA). WHEREAS, the DOT, hereinafter known as DOT, has determined the necessity to temporarily close primary highway US 20 Loop B from EB US 20 to NB/SB US 63 for the purpose of construction, reconstruction, maintenance, natural disasters, or other emergencies that are 48 hours or longer (incident management temporary detours are covered under a separate detour agreement (Form 810076)); and WHEREAS, it is necessary to provide a detour for the primary highway closure period; and WHEREAS, the LPA agrees to permit the use of its roads as a detour, more particularly described as follows: On Ridgeway Avenue, from the WCL of Waterloo, east on Ridgeway Avenue 2.15 miles to US 63. (For Pavement Replacement Project: NHSX-020-6(73)--3H-07 \ Stage 2) ; and WHEREAS, Authorized representatives of both the DOT and the LPA have jointly inspected and documented the condition of the proposed detour to reasonably reflect the condition of the roadway base, surface, shoulders and bridges; and WHEREAS, the DOT has reviewed and inspected the bridges on the detour, if applicable. The LPA ® will ❑ will not allow ® oversize and/or ® overweight loads. The DOT shall approve the routing of overweight vehicles on the detour route, up to the limits specified by the LPA; and WHEREAS, the DOT agrees to perform the following pre -detour maintenance, if any: ; and WHEREAS, the DOT agrees to maintain the detour and provide all traffic control devices required by the Manual of Uniform Traffic Control Devices (MUTCD), as adopted by the DOT pursuant to 761 IAC 130, including the marking of no -passing zones during the period the local agency road(s) and structure(s) are being utilized as a primary road detour; and WHEREAS, Prior to revocation of the detour, the DOT shall follow Iowa DOT Policy 600.05 for detour compensation of the LPA, and when requested by the LPA, either restore the local agency road to as good of condition as it was prior to its designation as a temporary primary road, or adequately compensate the local agency for excessive traffic or damage upon the local agency road during the period it was used as a temporary primary road, in accordance with Section 313.28 or Section 313.29 of the Iowa Code and Iowa DOT Policy 600.05; and WHEREAS, The detour period is estimated to begin April 01, 2026 WHEREAS, the parties agree to the following additional provisions, if any: and end July 15, 2026 (date) (date) ; and NOW, THEREFORE, BE IT AGREED that the described road be used as a detour under stipulations outlined above. IN WITNESS WHEREOF, The parties hereto have caused this agreement to be executed by proper officers thereunto duly authorized as of the dates below indicated. District Engineer (or designee) Date City representative Iowa Department of Transportation Quentin Hart, Mayor Date Printed name and title of city representative County representative Date Printed name and title of county representative Page 647 of 730 Form 810012 (07-21) IOWADOT AGREEMENT FOR DOT -INITIATED DETOUR OF PRIMARY HIGHWAYS ONTO LOCAL ROADS This Agreement is entered into by and between the Iowa Department of Transportation, hereinafter known as the DOT; and the ® City Council City of Waterloo, IA ❑ County Board of Supervisors, hereinafter known as the Local Public Agency (LPA). WHEREAS, the DOT, hereinafter known as DOT, has determined the necessity to temporarily close primary highway US 20 Loop E from SB Hudson Road to EB US 20 for the purpose of construction, reconstruction, maintenance, natural disasters, or other emergencies that are 48 hours or longer (incident management temporary detours are covered under a separate detour agreement (Form 810076)); and WHEREAS, it is necessary to provide a detour for the primary highway closure period; and WHEREAS, the LPA agrees to permit the use of its roads as a detour, more particularly described as follows: On Ridgeway Avenue, from the WCL of Waterloo, east on Ridgeway Avenue 2.15 miles to US 63. (For Pavement Replacement Project: NHSX-020-6(73)--3H-07 \ Stage 2) ; and WHEREAS, Authorized representatives of both the DOT and the LPA have jointly inspected and documented the condition of the proposed detour to reasonably reflect the condition of the roadway base, surface, shoulders and bridges; and WHEREAS, the DOT has reviewed and inspected the bridges on the detour, if applicable. The LPA ® will ❑ will not allow ® oversize and/or ® overweight loads. The DOT shall approve the routing of overweight vehicles on the detour route, up to the limits specified by the LPA; and WHEREAS, the DOT agrees to perform the following pre -detour maintenance, if any: ; and WHEREAS, the DOT agrees to maintain the detour and provide all traffic control devices required by the Manual of Uniform Traffic Control Devices (MUTCD), as adopted by the DOT pursuant to 761 IAC 130, including the marking of no -passing zones during the period the local agency road(s) and structure(s) are being utilized as a primary road detour; and WHEREAS, Prior to revocation of the detour, the DOT shall follow Iowa DOT Policy 600.05 for detour compensation of the LPA, and when requested by the LPA, either restore the local agency road to as good of condition as it was prior to its designation as a temporary primary road, or adequately compensate the local agency for excessive traffic or damage upon the local agency road during the period it was used as a temporary primary road, in accordance with Section 313.28 or Section 313.29 of the Iowa Code and Iowa DOT Policy 600.05; and WHEREAS, The detour period is estimated to begin April 01, 2026 WHEREAS, the parties agree to the following additional provisions, if any: and end July 15, 2026 (date) (date) ; and NOW, THEREFORE, BE IT AGREED that the described road be used as a detour under stipulations outlined above. IN WITNESS WHEREOF, The parties hereto have caused this agreement to be executed by proper officers thereunto duly authorized as of the dates below indicated. District Engineer (or designee) Date City representative Iowa Department of Transportation Quentin Hart, Mayor Date Printed name and title of city representative County representative Date Printed name and title of county representative Page 648 of 730 Form 810012 (07-21) IOWADOT AGREEMENT FOR DOT -INITIATED DETOUR OF PRIMARY HIGHWAYS ONTO LOCAL ROADS This Agreement is entered into by and between the Iowa Department of Transportation, hereinafter known as the DOT; and the ® City Council City of Waterloo, IA ❑ County Board of Supervisors, hereinafter known as the Local Public Agency (LPA). WHEREAS, the DOT, hereinafter known as DOT, has determined the necessity to temporarily close primary highway US 20 Ramp D from NB IA 58 to EB US 20 for the purpose of construction, reconstruction, maintenance, natural disasters, or other emergencies that are 48 hours or longer (incident management temporary detours are covered under a separate detour agreement (Form 810076)); and WHEREAS, it is necessary to provide a detour for the primary highway closure period; and WHEREAS, the LPA agrees to permit the use of its roads as a detour, more particularly described as follows: On Ridgeway Avenue, from the WCL of Waterloo, east on Ridgeway Avenue 2.15 miles to US 63. (For Pavement Replacement Project: NHSX-020-6(73)--3H-07 \ Stage 2) ; and WHEREAS, Authorized representatives of both the DOT and the LPA have jointly inspected and documented the condition of the proposed detour to reasonably reflect the condition of the roadway base, surface, shoulders and bridges; and WHEREAS, the DOT has reviewed and inspected the bridges on the detour, if applicable. The LPA ® will ❑ will not allow ® oversize and/or ® overweight loads. The DOT shall approve the routing of overweight vehicles on the detour route, up to the limits specified by the LPA; and WHEREAS, the DOT agrees to perform the following pre -detour maintenance, if any: ; and WHEREAS, the DOT agrees to maintain the detour and provide all traffic control devices required by the Manual of Uniform Traffic Control Devices (MUTCD), as adopted by the DOT pursuant to 761 IAC 130, including the marking of no -passing zones during the period the local agency road(s) and structure(s) are being utilized as a primary road detour; and WHEREAS, Prior to revocation of the detour, the DOT shall follow Iowa DOT Policy 600.05 for detour compensation of the LPA, and when requested by the LPA, either restore the local agency road to as good of condition as it was prior to its designation as a temporary primary road, or adequately compensate the local agency for excessive traffic or damage upon the local agency road during the period it was used as a temporary primary road, in accordance with Section 313.28 or Section 313.29 of the Iowa Code and Iowa DOT Policy 600.05; and WHEREAS, The detour period is estimated to begin April 01, 2026 WHEREAS, the parties agree to the following additional provisions, if any: and end July 15, 2026 (date) (date) ; and NOW, THEREFORE, BE IT AGREED that the described road be used as a detour under stipulations outlined above. IN WITNESS WHEREOF, The parties hereto have caused this agreement to be executed by proper officers thereunto duly authorized as of the dates below indicated. District Engineer (or designee) Date City representative Iowa Department of Transportation Quentin Hart, Mayor Date Printed name and title of city representative County representative Date Printed name and title of county representative Page 649 of 730 Form 810012 (07-21) IOWADOT AGREEMENT FOR DOT -INITIATED DETOUR OF PRIMARY HIGHWAYS ONTO LOCAL ROADS This Agreement is entered into by and between the Iowa Department of Transportation, hereinafter known as the DOT; and the ® City Council City of Waterloo, IA ❑ County Board of Supervisors, hereinafter known as the Local Public Agency (LPA). WHEREAS, the DOT, hereinafter known as DOT, has determined the necessity to temporarily close primary highway US 20 Ramp A from WB US 20 to SB IA 58/Hudson Road for the purpose of construction, reconstruction, maintenance, natural disasters, or other emergencies that are 48 hours or longer (incident management temporary detours are covered under a separate detour agreement (Form 810076)); and WHEREAS, it is necessary to provide a detour for the primary highway closure period; and WHEREAS, the LPA agrees to permit the use of its roads as a detour, more particularly described as follows: From the JCT US 63 and Ridgeway Avenue, west on Ridgeway Avenue 2.15 miles to the WCL of Waterloo. (For Pavement Replacement Project: NHSX-020-6(73)--3H-07 \ Stage 3) ; and WHEREAS, Authorized representatives of both the DOT and the LPA have jointly inspected and documented the condition of the proposed detour to reasonably reflect the condition of the roadway base, surface, shoulders and bridges; and WHEREAS, the DOT has reviewed and inspected the bridges on the detour, if applicable. The LPA ® will ❑ will not allow ® oversize and/or ® overweight loads. The DOT shall approve the routing of overweight vehicles on the detour route, up to the limits specified by the LPA; and WHEREAS, the DOT agrees to perform the following pre -detour maintenance, if any: ; and WHEREAS, the DOT agrees to maintain the detour and provide all traffic control devices required by the Manual of Uniform Traffic Control Devices (MUTCD), as adopted by the DOT pursuant to 761 IAC 130, including the marking of no -passing zones during the period the local agency road(s) and structure(s) are being utilized as a primary road detour; and WHEREAS, Prior to revocation of the detour, the DOT shall follow Iowa DOT Policy 600.05 for detour compensation of the LPA, and when requested by the LPA, either restore the local agency road to as good of condition as it was prior to its designation as a temporary primary road, or adequately compensate the local agency for excessive traffic or damage upon the local agency road during the period it was used as a temporary primary road, in accordance with Section 313.28 or Section 313.29 of the Iowa Code and Iowa DOT Policy 600.05; and WHEREAS, The detour period is estimated to begin July 16, 2026 WHEREAS, the parties agree to the following additional provisions, if any: and end October 29, 2026 (date) (date) ; and NOW, THEREFORE, BE IT AGREED that the described road be used as a detour under stipulations outlined above. IN WITNESS WHEREOF, The parties hereto have caused this agreement to be executed by proper officers thereunto duly authorized as of the dates below indicated. District Engineer (or designee) Date City representative Iowa Department of Transportation Quentin Hart, Mayor Date Printed name and title of city representative County representative Date Printed name and title of county representative Page 650 of 730 Form 810012 (07-21) IOWADOT AGREEMENT FOR DOT -INITIATED DETOUR OF PRIMARY HIGHWAYS ONTO LOCAL ROADS This Agreement is entered into by and between the Iowa Department of Transportation, hereinafter known as the DOT; and the ® City Council City of Waterloo, IA ❑ County Board of Supervisors, hereinafter known as the Local Public Agency (LPA). WHEREAS, the DOT, hereinafter known as DOT, has determined the necessity to temporarily close primary highway US 20 Loop C from NB/SB US 63 to WB US 20 for the purpose of construction, reconstruction, maintenance, natural disasters, or other emergencies that are 48 hours or longer (incident management temporary detours are covered under a separate detour agreement (Form 810076)); and WHEREAS, it is necessary to provide a detour for the primary highway closure period; and WHEREAS, the LPA agrees to permit the use of its roads as a detour, more particularly described as follows: From the JCT US 63 and Ridgeway Avenue, west on Ridgeway Avenue 2.15 miles to the WCL of Waterloo. (For Pavement Replacement Project: NHSX-020-6(73)--3H-07 \ Stage 3) ; and WHEREAS, Authorized representatives of both the DOT and the LPA have jointly inspected and documented the condition of the proposed detour to reasonably reflect the condition of the roadway base, surface, shoulders and bridges; and WHEREAS, the DOT has reviewed and inspected the bridges on the detour, if applicable. The LPA ® will ❑ will not allow ® oversize and/or ® overweight loads. The DOT shall approve the routing of overweight vehicles on the detour route, up to the limits specified by the LPA; and WHEREAS, the DOT agrees to perform the following pre -detour maintenance, if any: ; and WHEREAS, the DOT agrees to maintain the detour and provide all traffic control devices required by the Manual of Uniform Traffic Control Devices (MUTCD), as adopted by the DOT pursuant to 761 IAC 130, including the marking of no -passing zones during the period the local agency road(s) and structure(s) are being utilized as a primary road detour; and WHEREAS, Prior to revocation of the detour, the DOT shall follow Iowa DOT Policy 600.05 for detour compensation of the LPA, and when requested by the LPA, either restore the local agency road to as good of condition as it was prior to its designation as a temporary primary road, or adequately compensate the local agency for excessive traffic or damage upon the local agency road during the period it was used as a temporary primary road, in accordance with Section 313.28 or Section 313.29 of the Iowa Code and Iowa DOT Policy 600.05; and WHEREAS, The detour period is estimated to begin July 16, 2026 WHEREAS, the parties agree to the following additional provisions, if any: and end October 29, 2026 (date) (date) ; and NOW, THEREFORE, BE IT AGREED that the described road be used as a detour under stipulations outlined above. IN WITNESS WHEREOF, The parties hereto have caused this agreement to be executed by proper officers thereunto duly authorized as of the dates below indicated. District Engineer (or designee) Date City representative Iowa Department of Transportation Quentin Hart, Mayor Date Printed name and title of city representative County representative Date Printed name and title of county representative Page 651 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Jamie Knutson, City Engineer Engineering Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving a Professional Services Agreement with Tallgrass Archaeology, of Iowa City, Iowa, in the amount of $15,678.68, in conjunction with the EDA Grant for storm and sanitary sewer for the WARP Business Park, and authorizing the Mayor and City Clerk to execute said document. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Cost Proposal and Scope of Work_Waterloo Sewer Improvements Phase I_Tallgrass Page 652 of 730 Archaeology_ August 2025 Page 653 of 730 ttly ,r t ll TALLGRASS ARCHAEOLOGY COST PROPOSAL and SCOPE OF WORK Submitted by: Tallgrass Archaeology LLC 2460 S. Riverside Drive, Iowa City, Iowa 52246 Submitted to: Isaiah Corbin, City of Waterloo 8/14/2025 Project: Phase I Archaeological Survey of the Proposed Storm and Sanitary Sewer Improvements in Waterloo, Iowa Tallgrass Archaeology LLC can complete this project for a total of $15,678.68. The total shall not exceed this cost within the scope of work described below. Scope of Work: Phase I Archaeological Survey: Tallgrass Archaeology LLC proposes to complete a Phase I intensive archaeological survey of the approximately 15.2-acre (6.1 hectare) project area in north Waterloo, Iowa. The project area is a roughly 20-meter wide corridor extending for approximately 1.7 miles along W Airline Hwy, Airport Blvd, agricultural fields, lawns, and fallow areas (see attached project plan map). Modern aerial photographs show the project corridor to be mixed use, suggesting variable ground surface visibility throughout. The Phase I will consist of the pedestrian survey at graduated intervals of the high ground surface visibility portions of the project area and systematic subsurface testing at 15-meter intervals to examine the archaeological potential across the low ground surface visibility portions of the project area. If any archaeological sites are encountered, then subsurface testing will be conducted at 10-meter or less intervals at that location, as per the guidelines for Phase I testing of sites as approved by the Association of Iowa Archaeologists (AIA). Any archaeological sites discovered will be evaluated for potential eligibility under the integrity considerations and significance criteria of the National Register of Historic Places. All subsurface tests will be backfilled upon completion, and an effort will be made to return the ground surface to its original condition following subsurface testing. The results of the Phase I investigation will be summarized in a report that adheres to the AIA guidelines for Phase I investigations. Cost Assumptions and Requirements: 1. The size of the finalized project area will not exceed the 15.2-acre (6.1 hectare) project area pictured on the attached project plan map. If additional survey area is needed, Tallgrass reserved the right to adjust its scope of work and cost estimate as necessary. 2. If necessary, access to private property will be obtained by the City of Waterloo prior to fieldwork. Additional Services Any professional service not included or mentioned in this agreement are considered additional services. Additional services, if approved or requested by City of Waterloo will be performed at the hourly rate utilized by this budget, available upon request. Billing: City of Waterloo will compensate Tallgrass Archaeology LLC for the total lump sum price of the Phase I Survey within 30 days of the completion of the Phase I report. 1 Page 654 of 730 Project Plan Map (project area in red) 2 Page 655 of 730 Proposal Acceptance: I/We have received copies of the Cost Proposal and Scope of Work for this project. Uwe have reviewed and understand them completely and accept this proposal. By signing below, I understand that I agree to comply with the requirements listed on the Cost Proposal and Scope of Work. Client Company Name: Print Name: Title: Signature: Date: Contact Phone Number: Contact Email: Tallgrass Archaeology LLC Print Name: Cindy L. Nagel d Signature: L.�-SJ L • ��' Address: 2460 S. Riverside Drive, Iowa City, Iowa 52246 Phone: 319-354-6722 Website: www.tallgrassarchaeology.com Email: cindy.nagel@tallgrassarchaeology.com Date: 08/14/2025 Title: Managing Principal Partner 3 Page 656 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving an Early Access Agreement with International Paper Company, to allow for the transportation of excess fill located at 3230 Leversee Road to 4050 Leversee Road, and authorizing the Mayor and City Clerk to execute said document. RECOMMENDED COUNCIL ACTION Approval. SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is an Early Access Agreement with International Paper Company (IP), to allow for the transportation of excess fill located at 3230 Leversee Road to 4050 Leversee Road, and authorizing the Mayor and City Clerk to execute said document. The fill placed at 4050 Leversee Road will help with further development of that site, leading to more development in this area. NEIGHBORHOOD IMPACT This early access agreement will not negatively impact the area, and will help assist with further development at 4050 Leversee Road. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION Page 657 of 730 ATTACHMENTS 1. Early Access Agreement Page 658 of 730 EARLY ACCESS AGREEMENT This Early Access Agreement (the "Agreement") is entered into as of September , 2025, by and between the City of Waterloo, Iowa ("City") and International Paper Company (the "Company"). WHEREAS, City and Company are parties to a development agreement concerning a project to be undertaken by Company on certain real property known as Parcel B, Parcel C and Parcel F depicted in attached Exhibit "A" (the "Property"), located in the East Waterloo Unified Urban Renewal and Redevelopment Plan Area; and WHEREAS, the parties desire that Company have access to the Property to begin certain activities before the Property is conveyed to Company, and no building activities shall occur upon the Property pending Federal Aviation Administration property release approval. NOW, THEREFORE, in consideration of the future transactions contemplated by the parties as described above, and in consideration of the mutual promises exchanged herein, the parties agree as follows: 1. City hereby grants to Company the right to enter upon the Property to begin cross city owned property to transport excess fill to the property at 4050 Leversee Road. The term of this Agreement shall be from the date hereof until the date that City delivers a deed to Company for the Property pursuant to a development agreement. Company's right to conduct its activities upon the Property is expressly made subject to prior receipt of applicable zoning, building, and other regulatory approvals. 2. Company shall, at its own expense, procure and maintain comprehensive public liability insurance in the amount of not less than $1,000,000 per occurrence. Such insurance shall cover liability arising from the acts or omissions of Company, its employees, contractors and agents, and shall protect the City, its officers, officials, employees, and agents, against any and all claims, damages, costs or expenses (including but not limited to reasonable attorneys' fees and expenses) arising from or in connection with injury or death to any person or persons, or loss of or damage to property, by reason of any casualty, accident or other occurrence on or about the Property during the term of this Agreement. Certificates or copies of said policies, naming the City as an additional insured, shall be delivered to City before Company, its employees, contractors, or agents, enter upon the Property for any purpose. 3. Company agrees to be responsible for any liability which may arise out of the acts or omissions of Company, its employees, agents and contractors, on or about the Property, and in said connection Company agrees to indemnify and hold harmless City, its officials, officers, employees and agents, from and against any and all claims, demands, actions, causes of action, damages, costs, fines, penalties, and liabilities of any type or nature whatsoever, including but not limited to reasonable attorneys' fees, arising out of said acts or omissions, whether sounding in law or equity, in tort or contract, by statute, or otherwise. The duties of Company under this paragraph shall survive the expiration or termination of this Agreement. 4. If for any reason the contemplated sale and purchase of the Property between the parties is canceled or otherwise does not occur, then at its sole expense Company shall promptly remove from the Property all of its personal property and materials or debris that it has deposited 1 Page 659 of 730 on the Property during the term hereof and restore, as nearly as possible, the condition of the Property to that which existed upon Company's initial entry upon the Property hereunder, except as otherwise permitted by express written consent of City. 5. Notwithstanding this Agreement, the parties agree to work cooperatively in good faith to finalize the terms of a development agreement in respect of the Property as expeditiously as possible. 6. The rights and duties of Company under this Agreement may not be assigned without the prior written consent of City. This Agreement is the entire agreement of the parties concerning the subject matter hereof. It may not be modified or amended without the prior written consent of the parties. This Agreement is binding on the parties and the respective successors and assigns of each. This Agreement may be executed in multiple counterparts, each of which, including signed counterparts transmitted by facsimile or other electronic means, shall be deemed an original and all of which together shall constitute one instrument. IN WITNESS WHEREOF, the parties hereto have executed this Early Access Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA International Paper Company / , � ��+% 8/20/2025 By: By: q Quentin M. Hart, Mayor W. Neely M.'fry, IV, tor, Real Estate Attest: Kelley Felchle, City Clerk 2 Page 660 of 730 Exhibit "A" Description: Airport Release Parcel F A parcel of land located in the Southwest Quarter and Northwest Fractional Quarter of Section 5, Township 89 North, Range 13 West of the 5th Principal Meridian, City of Waterloo, Black Hawk County, State of Iowa, and being more particularly described as follows: Commencing at the southwest corner of said Section 5; thence North 00°36'49" East (North 00°36'39" East per Releases of Federal Encumbrances at the Waterloo, Iowa Regional Airport survey prepared by EarthTech dated January 26, 2006) along the west line of said section 795.25 feet; thence South 89°23'11" East (South 89°23'21" East per EarthTech survey) 33.00 feet to the intersection of the present northerly right-of-way line of the Canadian National Railroad and the east right-of-way line of Leversee Road and also being the southwest corner of Airport Release Parcel D per EarthTech survey; thence North 00°36'49" East (North 00°36'39" East per EarthTech survey) along the east right-of-way line Leversee Road 1189.64 feet to the northwest corner of said Release Parcel D and the point of beginning of this description; thence continuing North 00°36'49" East along the said east Leversee Road right-of-way 702.35 feet to the north line of the southwest quarter of Section 5; thence North 00°27'21" East along the east right-of-way line of Leversee Road 395.39 feet to the southwesterly line of Airport Release Parcel C; thence South 89°47'33" East (South 89°48'20" East per EarthTech survey) along said southwesterly line 208.35 feet; thence North 67°02'45" East (North 67°02'10" East per EarthTech survey) along the southeasterly line of Release Parcel C 2623.16 feet (2623.53 feet per EarthTech survey) to the southeast corner of said parcel; thence South 07°02'54" West along a line that is 684 feet northwesterly of and parallel with the centerline of runway 18/36 and its southwesterly extension 2172.16 feet to the northeast corner of said Release Parcel D; thence North 89°08'07" West (North 89°08'13" West per EarthTech survey) along the north line of Release Parcel D 2368.20 feet to the point of beginning containing 3,883,827 square feet or 89.16 acres. M 0 z 0 ip ~ M 00 n U 0 NE 1/4 SEC. 32-90-13 N 1/4 CORNER, SEC. 32, T9ON, R13W, FD. REBAR IN PCC N 1/4 SE32-90-13 NW CORNER, — SEC. 32, T9ON, R13W, FD. REBAR IN PCC 44, Jj 1002' ti 0 (N 01°21'23" W) (660.17') N 01°21'29" W 2656.20' /SE 1/4 SEC. 32-90-13 1002' N 01°12'47" W 5294.75' 00 0 0 Survey Notes: 1. The Bearings shown on this survey are derived from GPS observations using the Iowa State Plane Coordinate System, North Zone, NAD 83 (2011). 2. Survey field work completed on November 16, 2023. 3. All dimensions are in US Survey feet and decimals thereof. 4. No monuments set at the corners of Release Parcel F. 5. Total area: 3,883,827 SF - 89.16 Acres SW 1/4: 1,777,359 SF - 40.80 Acres NW 1/4: 2,106,468 SF - 48.36 Acres N 1/4 CORNER, SEC. 5, T89N, R13W, FD. OPEN PIPE W/YELLOW ID CAP NO. 8505 PER DOC. #2006-15216 (S 01°13'03" E 1255.80') RELEASE PARCEL N 01'18'08" W 2295.81') (S 01°18'08" E 969.23') SW 1/4 SEC. 32-90-13 RELEASE PARCEL 'A" (S 89°02'43" W) (297.01') (N 01°23'12" W 1194.61') LEVERSEE RD W 1/4 CORNER, SEC. 32, T9ON, R13W, FD. SURVEY NAIL IN HMA PER DOC. #2023-08113 0 0) NON -AIRPORT PROPERTY (N 01°23'12" W) (132.00') WEST LINE SW 1/4, SEC 32, T9ON, R13W n. mo.')R" ‘Al 2R.ri3 48' l�r N 89°02'04" E 2648.21' v 0 z 0 0 0) 0 z F- 10 0 LU w z CC w x 00 0 0 z os N 0 z 0 NE CORNER, SEC. 5, T89N, R13W, FD. BROKEN WPA CONC. MON. PER DOC. #2006-15216 Owner / Developer: City of Waterloo, IA Plat Legend: Found Section Corner Monument Q Set Section Comer Monument (123.45') Record Measurement 123.45' Field Measurement POC Point of Commencement POB Point of Beginning Survey Requested By: Noel Anderson Economic Development Dir. 715 Mulberry Street, Waterloo, Iowa 50703 Phone: (319) 291-4366 FRL NE 1/4 SEC. 5-89-13 CENTERLINE RUNWAY 18/36 684' EAST LINE FRL N 1/4 SEC 5, T89N, R13W (S 0°20'29" W 1078.76') F- U r N N ww z v 00 0 0 w coco z zz =v 0 0 Z FRL NW 1/4 SEC. 5-89-13 RELEASE PARCEL n^n (N 0°27'15" E) (208.77') (N 89°02'02" E) (202.77') (S 89°48'20" E) S 89°47'33" E 208.35' (N 0°27'15" E 1798.81') Surveyor: William Castle, PLS, PE City of Waterloo Engr. Dept. 715 Mulberry Street Waterloo, Iowa 50703 Phone (319) 291-4312 N 000210'41" E 5079.19' WEST LINE FRL NW 1/4, SEC 5, T89N, R13W NW CORNER, SEC. 5, T89N, R13W, 2" BRASS DISC IN PCC PER DOC. #2014-11413 N 0°27'21" E 2402.87' W 1/4 CORNER, y SEC. 5, T89N, R13W, 2" BRASS DISC IN PCC PER DOC. #2012-15415 I hereby certify that this surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I am a duly licensed Land Surveyor under the laws of the State of Iowa. William W. Castle, PLS Date License Number 19715 My License Renewal Date is December 31, 2025. Pages or sheets covered by this seal : N 00°20'26" E 5083.98' S 07°02'54" W 2712.16' RELEASE PARCEL ►,F„ 89.16 ACRES N 00°27'21" E 395.39' N 00°36'49" E 702.35' 4 LEVERSEE RD 0 684' z .� 330 660 1320 Scale: 1 inch = 660 feet SE 1/4 SEC. 5-89-13 SE CORNER, SEC. 5, T89N, R13W, FD. NO.4 REBAR IN PCC PER MISC BK 344 PAGE 129 EAST LINE SW 1/4 SEC 5, T89N, R13W (S 07°02'11" W 1258.31') SW 1/4 SEC. 5-89-13 RELEASE PARCEL (N 00°36'39" E) N 00°36'49" E 1189.64' SOUTH LINE SE 1/4, SEC 5, T89N, R13W S 1/4 CORNER, SEC. 5, T89N, R13W, FD. NO.4 REBAR IN PCC PER MISC BK 344 PAGE 129 WEST LINE SW 1/4, SEC 5, T89N, R13W N 0°36'49" E 2686.48' POB PARCEL F (N 89°12'44" W 1535.05) CANADIAN NATIONAL RR f(N 0°36'39" E) 0°36'49" E 795.25' SOUTH LINE SW 1/4, SEC 5, T89N, R13W (S 89°23'21" E) S 89°23'11" E 33.00' POC PARCEL F SW CORNER, SEC. 5, T89N, R13W, FD. NO.5 REBAR IN PCC PER DOC. #2015-07526 N 88°56'17" E 2662.73' N 88°56'27" E 2666.85' 'Oage66115f7 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving a Permanent Utility Easement Agreement with SKH Properties, LLC, located at 330 Tower Park Drive, and authorizing the Mayor and City Clerk to execute said documents. RECOMMENDED COUNCIL ACTION Approval. SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is a resolution approving a permanent utility easement agreement with SKH Properties, LLC, located at 330 Tower Park Drive, and authorizing the Mayor and City Clerk to execute said documents. The property already has a utility easement along Johnathan Street frontage, and dedication of this new easement along Tower Park Drive will create a continuous easement along both street frontages. NEIGHBORHOOD IMPACT No negative impact will occur and this easement will allow for the extension of utilites in the future if needed. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION PUBLIC UTILITY EASEMENT IN THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER Page 662 of 730 OF SECTION 9, TOWNSHIP 88 NORTH, RANGE 13 WEST OF THE 5TH P.M., CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 2, TOWER PARK NUMBER 5; THENCE NORTH 00°24'50" EAST (ASSUMED BEARING), 10.00 FEET ALONG THE EAST LINE OF SAID LOT 2; THENCE SOUTH 88°12'13" EAST, 110.25 FEET; THENCE NORTHEASTERLY 66.45 FEET ALONG A 72.72 FOOT RADIUS CURVE CONCAVE NORTHWESTERLY, (SAID CURVE HAVING A LONG CHORD OF NORTH 65°26'17" EAST, 64.16 FEET); THENCE NORTHEASTERLY 22.73 FEET ALONG A NON -TANGENT 735.00 FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY, (SAID CURVE HAVING A LONG CHORD OF NORTH 40°18'21" EAST, 22.73 FEET); THENCE NORTHEASTERLY 7.48 FEET ALONG A 5.00 FOOT RADIUS CURVE CONCAVE WESTERLY, (SAID CURVE HAVING A LONG CHORD OF NORTH 01°41'05" WEST, 6.80 FEET), TO THE WESTERLY LINE OF AN EXISTING PUBLIC UTILITY EASEMENT; THENCE SOUTH 44°33'39" EAST, 14.14 FEET TO THE WESTERLY RIGHT-OF-WAY LINE OF JOHNATHAN STREET; THENCE SOUTHWESTERLY 3.99 FEET ALONG A 15.00 FOOT RADIUS CURVE CONCAVE NORTHWESTERLY, (SAID CURVE HAVING A LONG CHORD OF SOUTH 33°34'47" WEST, 3.97 FEET), TO THE NORTHERLY RIGHT-OF-WAY LINE OF TOWER PARK DRIVE; THENCE SOUTHWESTERLY 22.41 FEET ALONG A 725.00 FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY, (SAID CURVE HAVING A LONG CHORD OF SOUTH 40°18'23" WEST, 22.41 FEET); THENCE SOUTHWESTERLY 75.59 FEET ALONG A NON -TANGENT 82.72 FOOT RADIUS CURVE CONCAVE NORTHWESTERLY, (SAID CURVE HAVING A LONG CHORD OF SOUTH 65°26'56" WEST, 72.98 FEET); THENCE NORTH 88°12'13" WEST, 110.02 FEET, ALL ALONG SAID NORTHERLY RIGHT-OF-WAY LINE TO THE POINT OF BEGINNING. CONTAINING 0.048 ACRE, SUBJECT TO OTHER EASEMENTS AND RESTRICTIONS OF RECORD. ATTACHMENTS 1. Permanent Utility Easement Agreement 2. Easement Plat Page 663 of 730 Prepared By/Return To: Mark S. Rolinger, 415 Clay St., Cedar Falls, IA 50613, (319) 277-6830 PERMANENT UTILITY EASEMENT AGREEMENT This Permanent Utility Easement Agreement ("Agreement") is made this / % day of tifi4,5 f , 2025, by and between the City of Waterloo, Iowa, an Iowa municipality ("City"), and SKH Properties, L.L.C., an Iowa limited liability company ("Grantor"). WHEREAS, Grantor is the owner of real estate in Waterloo, Black Hawk County, Iowa, legally described as That part of the Northeast Quarter of Section 9, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, lying Westerly of Johnathan Street and lying Northerly of Tower Park Drive and lying Southerly of Parcel "G" of Plat of Survey Do. #2005-7650 (the "Real Estate"); and WHEREAS, as a condition of the City's approval of Grantor's site plan for the Real Estate, the City required Grantor to grant an easement to the City for public utilities; and WHEREAS, the City and Grantor have reached agreement on the terms of the above and now wish to reduce their agreement to writing. NOW, THEREFORE, in consideration of the sum of one dollar ($1.00) and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Grantor hereby agree as follows: 1. Grant of Permanent Utility Easement. Grantor hereby grants unto City a perpetual easement along the southerly and southeasterly boundary of the Real Estate in Waterloo, Black Hawk County, Iowa as shown on the attached Exhibit "A" ("Easement Area"), for purposes of establishing, constructing, and maintaining public utilities, including electric, gas, and fiber lines. The employees, agents, representatives, and assigns of the City, as well as the employees, agents, representatives, and assigns of any utility company providing utility services in the City, shall have the right to reasonable access to the Easement Area from within the Easement Area or from the adjacent public right of way for the purpose of proper establishment, construction, and maintenance of the utility lines. The right of access granted herein does not include rights of Page 664 of 730 access from or rights of ingress or egress over that part of Grantor's Real Estate not included within the Easement Area. The rights granted herein shall be deemed perpetual in nature and to run with the land and shall be binding on Grantor and its successors and assigns. 2. No Obstructions. Grantor shall keep the Easement Area free and clear of all obstructions including, but not limited to, trees, shrubs, plants, sheds, buildings, and motor vehicles. City shall have the right to cut, spray and trim trees, shrubs, and plants to the extent necessary to keep the Easement Area clear of such obstructions and to have any other obstructions removed at the expense of Grantor. 3. Limitations; Retained Rights. City shall not exercise the rights granted herein in a manner that prevents or unreasonably interferes with Grantor's use and enjoyment of the Real Estate. The utilities infrastructure shall be constructed, installed, repaired, maintained and operated in a safe manner. City shall exercise its rights in a manner that minimizes damage to or destruction of trees, shrubs and other vegetation on the Real Estate and any improvements constructed on the Real Estate. Any damage to the surface of the Real Estate or to improvements on the Real Estate by City or City's successors arising out of the exercise of City's rights in this Agreement shall be repaired or replaced by City to the satisfaction of the Grantor or Grantor's successors. Any rights to the Real Estate not specifically granted herein to City are reserved exclusively to Grantor, and Grantor's successors or assigns 4. Liability. City shall indemnify Grantor and its successors and shall hold Grantor and its successors harmless from any and all claims by City or third parties for personal injuries or property damage that arise out of City's exercise of its rights pursuant to the terms of this Easement. 5. Binding Effect. All rights, duties, remedies and responsibilities provided for herein shall be for the benefit of the parties and their respective successors and assigns. 6. Authority. Grantor hereby covenants that it holds the Easement Area by title in fee simple, that Grantor has good and lawful authority to sell and convey the easement interests herein, that said Easement Area is free and clear of all liens and encumbrances whatsoever, except those of record or herein may be stated, and that Grantor covenants to warrant and defend the Easement Area against any claims of right, title, or interest by all persons whomsoever. SKH Properties, L.L.C. uff, President Page 665 of 730 STATE OF IOWA COUNTY OF BLACK HAWK On this (614'' day of A-ujus —, 2025, before me, the undersigned, a Notary Public in and for said State, personally appeared Jason Huff, to me personally known, who, being by me duly sworn, did say that he is President of said Company; that said instrument was signed and sealed on behalf of said Company and that he has the authority to sign on its behalf; and that the said Jason Huff, as President, acknowledged the execution of said instrument to be the voluntary act and deed of said Company, by it and by him voluntarily executed. L • AMY NAUGHTON _ T. Commission Number 813442 My Commission Expires ow► October 26,2027 ACCEPTANCE BY CITY OF WATERLOO, IOWA CITY OF WATERLOO, IOWA, an Iowa municipality By Quentin Hart, Mayor Page 666 of 730 RECORDER'S INDEX COUNTY: BLACK HAWK SECTION: 9-T88N-R 13 W QUARTER SECTION: NE1/4 CITY: WATERLOO SUBDIVISION: N/A BLOCK: N/A LOT(S): N/A PROPRIETOR: CEDAR VALLEY MEDICAL SPECIALISTS, P.C. REQUESTED BY: CIVIL CONCEPTS AND DEVELOPMENT EASEMENT EXHIBIT PUBLIC UTILITY EASEMENT LOCATED IN THE IN NE1/4 OF SECTION 9-T88N-R13W, CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA. LEGEND • FOUND 1 /2"O REBAR W/OPC #28139 • FOUND 5/8"0 REBAR W/RPC #12088 Q CALCULATED POSITION J � �y� O'rY�q E \ J PUBLIC UTILITY EASEMENT �ijr OPC SJ ORANGE PLASTIC CAP 1 RPC RED PLASTIC CAP 'sus'�T 40' 20' 0 40' o \�G �5 \ ';;�� rpo, '� °S �Ok GRAPHIC SCALE IN FEET 6,ti, J SCALE: 1 "=40' z O� zm HxW oar Ewa o U N88' 12' 13"W 110.02' TOWER PARK DRIVE (60' ROW) CURVE TABLE NUMBER ARC LENGTH RADIUS CHORD DIRECTION CHORD LENGTH DELTA C1 66.45' 72.72' N 65'26'17" E 64.16' 052'21'14" C2 22.73' 735.00' N 40'18'21" E 22.73' 001'46'19" C3 7.48' 5.00' N 01'41'05" W 6.80' 085'45'10" C4 3.99' 15.00' S 33'34'47" W 3.97' 015'13'26" C5 22.41' 725.00' S 40'18'23" W 22.41' 001'46'15" C6 75.59' 82.72' S 65'26'56" W 72.98' 052'21'19" C7 18.46' 15.00' N 09'17'48" W 17.32' 070'31'44" C8 48.82' 210.00' N 52'05'56" E 48.71' 013'19'11" C9 23.56' 15.00' S 89'33'39" E 21.21' 090'00'00" C10 22.45' 15.00' S 01'41'05" E 20.41' 085'45'10" SEE SHEET 2 FOR EASEMENT DESCRIPTION MOORE LAND SERVICES, L.L.C. JOB NUMBER: 23-004 SURVEY COMPLETED ON: AUGUST 24, 2023 SHEET NUMBER: 1 OF 2 C:AUsers\mooreAOneDrive - Moore Land Services \Desktop\MLS LLC Projects\ Project Folder A23\23-004 Evolve Aesthetics (Civil C&D) - 9-88-13\23-004 PU Easement.dwg Page 667 of 730 PUBLIC UTILITY EASEMENT DESCRIPTION: PUBLIC UTILITY EASEMENT IN THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 9, TOWNSHIP 88 NORTH, RANGE 13 WEST OF THE 5TH P.M., CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 2, TOWER PARK NUMBER 5; THENCE NORTH 00°24'50" EAST (ASSUMED BEARING), 10.00 FEET ALONG THE EAST LINE OF SAID LOT 2; THENCE SOUTH 88°12'13" EAST, 110.25 FEET; THENCE NORTHEASTERLY 66.45 FEET ALONG A 72.72 FOOT RADIUS CURVE CONCAVE NORTHWESTERLY, (SAID CURVE HAVING A LONG CHORD OF NORTH 65°26'17" EAST, 64.16 FEET); THENCE NORTHEASTERLY 22.73 FEET ALONG A NON -TANGENT 735.00 FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY, (SAID CURVE HAVING A LONG CHORD OF NORTH 40°18'21" EAST, 22.73 FEET); THENCE NORTHEASTERLY 7.48 FEET ALONG A 5.00 FOOT RADIUS CURVE CONCAVE WESTERLY, (SAID CURVE HAVING A LONG CHORD OF NORTH 01°41'05" WEST, 6.80 FEET), TO THE WESTERLY LINE OF AN EXISTING PUBLIC UTILITY EASEMENT; THENCE SOUTH 44°33'39" EAST, 14.14 FEET TO THE WESTERLY RIGHT-OF-WAY LINE OF JOHNATHAN STREET; THENCE SOUTHWESTERLY 3.99 FEET ALONG A 15.00 FOOT RADIUS CURVE CONCAVE NORTHWESTERLY, (SAID CURVE HAVING A LONG CHORD OF SOUTH 33°34'47" WEST, 3.97 FEET), TO THE NORTHERLY RIGHT-OF-WAY LINE OF TOWER PARK DRIVE; THENCE SOUTHWESTERLY 22.41 FEET ALONG A 725.00 FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY, (SAID CURVE HAVING A LONG CHORD OF SOUTH 40°18'23" WEST, 22.41 FEET); THENCE SOUTHWESTERLY 75.59 FEET ALONG A NON -TANGENT 82.72 FOOT RADIUS CURVE CONCAVE NORTHWESTERLY, (SAID CURVE HAVING A LONG CHORD OF SOUTH 65°26'56" WEST, 72.98 FEET); THENCE NORTH 88°12'13" WEST, 110.02 FEET, ALL ALONG SAID NORTHERLY RIGHT-OF-WAY LINE TO THE POINT OF BEGINNING; CONTAINING 0.048 ACRE, SUBJECT TO OTHER EASEMENTS AND RESTRICTIONS OF RECORD. MOORE LAND SERVICES, L.L.C. JOB NUMBER: 23-004 SURVEY COMPLETED ON: AUGUST 24, 2023 SHEET NUMBER: 2 OF 2 C:\Users\moore\OneDrive - Moore Land Services\Desktop\_MLS LLC Projects\_Project Folder\23\23-004 Evolve Aesthetics (Civil C&D) - 9-88-13\23-004 PU Easement.dwg Page 668 of 730 CITY OF d ,ATERLOO COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution to approve the first amendment to the development agreement between the City of Waterloo and Waterloo Crossroads Development, LLC, to increase the maximum amount payable to the developer by $4,000,000.00, and authorizing the Mayor and City Clerk to execute said amendment. RECOMMENDED COUNCIL ACTION Approval SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is a resolution for the first amendment to the development agreement between the City of Waterloo and Waterloo Crossroads Development, LLC, to increase the maximum amount payable to the developer by $4,000,000.00, and authorize the Mayor and City Clerk to execute said amendment. The change in the amount from $20,000,000.00 to $24,000,000.00 is now the possibility of a full demolition of the mall and not a partial demolitions, and the additional property is now be acquired at 2710 Crossroads Boulevard (Tires Plus). The owners of Waterloo Crossroads Development LLC are actively redeveloping the former mall site in Fort Dodge, and have the same intentions for the redevelopment of the Crossroads Mall site. Waterloo Crossroads Development LLC will acquire and demolish the Crossroads Mall properties, including the Dillard's site, based on a Master Plan process in conjunction with the City of Waterloo. The City will reimburse Waterloo Crossroads Development LLC for acquisition and demolition costs, and then work in partnership for the needed infrastructure to redevelop the site for commercial, retail, restaurants, entertainment, residential, and other needed amenities for the Waterloo community. The original development agreement noted the city would commit $20,000,000.00 in bonding activity for the site redevelopment, which is a reimbursement type setup, and the developers will move ahead with their plans and actions to be reimbursed by the city. Similar actions have been done for redevelopment at North Crossing (formerly Logan Plaza), and the theme park, with repayment through TIF increment. Redevelopment of Crossroads is a priority of the Waterloo City Council in their 2030 Vision Plan. This redevelopment is meant to create new tax base, tourism, visitors, and patrons to Waterloo, and make it a regional hub for retail activity, entertainment, etc., as well as creating new jobs. NEIGHBORHOOD IMPACT Page 669 of 730 DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES Crossroads TIF. ALTERNATIVE ACTION LEGAL DESCRIPTION The Development Property is described as consisting of all that certain parcel or parcels of land located in the City of Waterloo, County of Black Hawk, State of Iowa, more particularly described as follows: Real property in the City of Waterloo, County of Black Hawk, State of Iowa, described as follows: Lots 1 and 2 in Crossroads Plat No. 7, Waterloo, Black Hawk County, Iowa. AND A part of the East Fractional One-half of Section 2, Township 88 North, Range 13 West of the Fifth Principal Meridian in the City of Waterloo, Iowa, bounded as follows: Commencing at the intersection of the southwesterly right-of-way line of U.S. Highway 218 with the east line of said Section 2, said right-of-way line being 60 feet normally distant southwesterly from the center line of U.S. Highway 218; thence North 35°20' West, along said southwesterly right-of-way line a distance of 494.43 feet; thence South 54°40' West, a distance of 425 feet to the point of beginning; thence North 35°20' West, a distance of 558.57 feet; thence westerly along a curve concave southerly, having a radius of 179.87 feet, a distance of 301.59 feet; thence South 48°36' West, a distance of 560.26 feet; thence South 35°20' East, a distance of 758.22 feet; thence North 54°40' East, a distance of 156 feet; thence South 35°20' East, a distance of 5.00 feet; thence North 54°40' East, a distance of 600 feet; thence North 35°20' West, a distance of 85 feet to the point of beginning. The southwesterly right-of-way line of U.S. Highway 218 is assumed to bear North 35°20' West, and said southwesterly right-of-way line intersects the east line of said Section 2 at a point 799.77 feet north of the southeast corner of the North One-half of the Southeast Quarter of said Section 2. Lot 3 in Crossroads Plat No. 7, Waterloo, Black Hawk County, Iowa; And That part of the East Frl. '/2 of Section 2, Township 88 North, Range 13 West of the 5th P.M., Black Hawk County, Iowa, described as follows: Commencing at the intersection of the Sw-ly right-of-way line of U.S. Highway No. 218 with the East line of said Section 2, said right-of-way line being 60 feet normally distant SW-Iy from the center line of U.S. Highway No. 218; thence North 35°20' West, along said SW-Iy right-of-way line, 494.43 feet; thence South 54°40 West, 425 feet; thence South 35°20' East, 442.31 feet; thence SE-ly along a Page 670 of 730 curve concave SW-Iy having a radius of 470.96 feet, 103.57 feet to the point of beginning; thence South 54°40' West, 321.21 feet; thence South 128.7 feet; thence South 54°40' West, 100 feet; thence South 23.14 feet; thence South 77°52'32" East, 342.92 feet; thence East 44.96 feet; thence North 285.45 feet; thence NW-Iy along a curve concave SW-Iy having a radius of 470.96 feet, 186.86 feet to the point of beginning. ATTACHMENTS 1. Amendment to Development Agreement Page 671 of 730 Prepared By: Ryan L. Haaland, Fredrikson & Byron P.A., 1601 Golden Aspen Dr., Ste. 108, Ames, IA 50010; (515) 242-8900 Return & Tax Docs To: Waterloo Crossroads Development, LLC, 1535 SW Market St., Suite 200, Ankeny, Iowa 50023 FIRST AMENDMENT TO THE AGREEMENT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY OF WATERLOO, IOWA AND WATERLOO CROSSROADS DEVELOPMENT, LLC THIS FIRST AMENDMENT ("Amendment") to that certain Agreement for Private Development by and between the CITY OF WATERLOO, IOWA ("City") and WATERLOO CROSSROADS DEVELOPMENT, LLC, an Iowa limited liability company ("Developer"), dated November 18, 2024 ("Agreement"), is made on or as of , 2025, by and between the City and the Developer. WITNESSETH: WHEREAS, pursuant to the Agreement, the Developer agreed to construct certain Minimum Improvements, consisting of the redevelopment of certain real property located within the Crossroads Waterloo Urban Renewal Area; and WHEREAS, pursuant to the Agreement, the City agreed to provide certain incentive payments to the Developer, described as the Redevelopment Grants and the Additional Development Grants; and 1 Page 672 of 730 WHEREAS, the Developer has requested to increase the maximum amount payable to the Developer as the Redevelopment Grants by up to $4,000,000 and the City has agreed to amend the Agreement, as set forth in this Amendment. NOW THEREFORE, it is agreed by the City and Developer: 1. Definitions. All capitalized words used herein and not specifically defined shall have the same definitions as in the Agreement. However, the definition of "Bonds" set forth Section 1-B.1 of the Agreement is hereby replaced with the following: Bonds means the taxable, general obligation, urban renewal bonds, notes, or other indebtedness to be issued by the City for the sole purpose of funding the payment of the Redevelopment Grants to Developer, secured by a City debt service levy but expected to be repaid with Tax Increments. The aggregate principal amount of the Bonds for the Redevelopment Grants will not exceed $24,000,000, the aggregate principal amount of the Bonds for the Additional Development grants will not exceed $20,000,000, and will depend on a variety of factors, such as the costs of the Minimum Improvements, anticipated deposits in the reinvestment project fund, actual Bond sale terms, the timing of the sale, inclusion of capitalized interest, as necessary, and other factors. Developer recognizes and agrees that the number of series of Bonds and amounts of such Bonds will necessarily change according to the City's borrowing decisions and other due diligence factors to be considered at the City's sole discretion. 2. Condition Precedent. Section 1-A.1(a) shall be deleted in its entirety and replaced with the following: Developer's acquisition of the full right, title, and interest in that portion of the Development Property known as Crossroads Mall Property (as noted in Exhibit A), within one hundred twenty (120) days of the Commencement Date. 3. Demolition. Section 3.1(b) shall be deleted in its entirety and replaced with the following_ Subject to Unavoidable Delays, Developer shall cause the Demolition to commence on or before December 1, 2026 and to be completed on or before December 1, 2029, unless otherwise agreed upon by the parties. Time lost as a result of Unavoidable Delays shall be added to extend these dates by a number of days equal to the number of days lost as a result of Unavoidable Delays. 4. Construction of Minimum Improvements. Section 3.2(c) shall be deleted in its entirety and replaced with the following: Subject to Unavoidable Delays, Developer shall commence construction of the Minimum Improvements on or before February 1, 2028. Subject to Unavoidable Delays, Developer shall cause the Minimum Improvements to be completed, as 2 Page 673 of 730 evidenced by issuance of a certificate of occupancy for each building included as part of the Minimum Improvements, on or before December 1, 2041 unless otherwise agreed upon by the parties. Time lost as a result of Unavoidable Delays shall be added to extend these dates by a number of days equal to the number of days lost as a result of Unavoidable Delays. 5. Redevelopment Grant Disbursements. The final sentence of Section 5.2(b) shall be amended to read: The last day that Developer may submit a Disbursement Request to the City for a Redevelopment Grant will be December 1, 2036. 6. Additional Development Grants. The final sentence of Section 6.1(a) shall be amended to read: The last day that Developer may submit a Disbursement Request to the City for a Redevelopment Grant will be December 1, 2036. 7. Termination Date. Section 9.8 shall be deleted in its entirety and replaced with the following: This Agreement shall terminate and be of no further force or effect on and after December 1, 2041, unless the Agreement is terminated earlier by the other terms of this Agreement. 8. Commencement Date. The term "Commencement Date" means the date of this Amendment, which shall be the date the last party signs this Amendment. 9. No Further Modifications. Except as modified by this Amendment, all covenants, agreements, terms, and conditions of the Agreement shall remain in full force and effect and are hereby in all respects ratified and affirmed. 10. Counterparts. This Amendment may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the City has caused this Amendment to be duly executed in its name and behalf by its Mayor and its seal to be hereunto duly affixed and attested by its City Clerk and Developer have caused this Amendment to be duly executed in its name and behalf by its authorized representatives, all on or as of the day first above written. [Signature pages follow] 3 Page 674 of 730 (SEAL) CITY OF WATERLOO, IOWA ATTEST: By: Kelley Felchle, City Clerk STATE OF IOWA ) SS COUNTY OF BLACK HAWK By: Quentin M. Hart, Mayor On this day of , 2025, before me a Notary Public in and for said State, personally appeared Quentin M. Hart and Kelley Felchle, to me personally known, who being duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a Municipality created and existing under the laws of the State of Iowa, and that the seal affixed to the foregoing instrument is the seal of said Municipality, and that said instrument was signed and sealed on behalf of said Municipality by authority and resolution of its City Council, and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said Municipality by it voluntarily executed. Notary Public in and for the State of Iowa [Signature page to Amendment — City of Waterloo] 4 Page 675 of 730 WATERLOO CROSSROADS DEVELOPMENT, LLC, an Iowa limited liability company By: BJ Stokesbary, Manager STATE OF IOWA ) ) SS COUNTY OF ) This record acknowledged before me on , 2025 by BJ Stokesbary as the Manager of Waterloo Crossroads Development, LLC. Notary Public in and for said state My commission expires: [Signature page to Amendment — Waterloo Crossroads Development, LLC] 5 Page 676 of 730 Exhibit A The Development Property is described as consisting of all that certain parcel or parcels of land located in the City of Waterloo, County of Black Hawk, State of Iowa, more particularly described as follows: Real property in the City of Waterloo, County of Black Hawk, State of Iowa, described as follows: Lots 1 and 2 in Crossroads Plat No. 7, Waterloo, Black Hawk County, Iowa. AND A part of the East Fractional One-half of Section 2, Township 88 North, Range 13 West of the Fifth Principal Meridian in the City of Waterloo, Iowa, bounded as follows: Commencing at the intersection of the southwesterly right-of-way line of U.S. Highway 218 with the east line of said Section 2, said right-of-way line being 60 feet normally distant southwesterly from the center line of U.S. Highway 218; thence North 35°20' West, along said southwesterly right-of-way line a distance of 494.43 feet; thence South 54°40' West, a distance of 425 feet to the point of beginning; thence North 35°20' West, a distance of 558.57 feet; thence westerly along a curve concave southerly, having a radius of 179.87 feet, a distance of 301.59 feet; thence South 48°36' West, a distance of 560.26 feet; thence South 35°20' East, a distance of 758.22 feet; thence North 54°40' East, a distance of 156 feet; thence South 35°20' East, a distance of 5.00 feet; thence North 54°40' East, a distance of 600 feet; thence North 35°20' West, a distance of 85 feet to the point of beginning. The southwesterly right-of-way line of U.S. Highway 218 is assumed to bear North 35°20' West, and said southwesterly right-of-way line intersects the east line of said Section 2 at a point 799.77 feet north of the southeast corner of the North One-half of the Southeast Quarter of said Section 2.1 Lot 3 in Crossroads Plat No. 7, Waterloo, Black Hawk County, Iowa; And That part of the East Frl. '/2 of Section 2, Township 88 North, Range 13 West of the 5t11 P.M., Black Hawk County, Iowa, described as follows: Commencing at the intersection of the Sw-ly right-of-way line of U.S. Highway No. 218 with the East line of said Section 2, said right-of-way line being 60 feet normally distant SW-ly from the center line of U.S. Highway No. 218; thence North 35°20' West, along said SW-ly right-of-way line, 494.43 feet; thence South 54°40 West, 425 feet; thence South 35°20' East, 442.31 feet; thence SE-ly along a curve concave SW-ly having a radius of 470.96 feet, 103.57 feet to the point of beginning; thence South 54°40' West, 321.21 feet; thence South 128.7 feet; thence South 54°40' West, 100 feet; thence South 23.14 feet; thence South 77°52'32" East, 342.92 feet; thence East 44.96 feet; thence North 285.45 feet; thence NW-ly along a curve concave SW-ly having a radius of 470.96 feet, 186.86 feet to the point of beginning; 1 Crossroads Mall Property 6 Page 677 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving a Collateral Assignment of the Development Agreement between Waterloo Crossroads Development, LLC, City of Waterloo, Iowa and Home State Bank, and authorizing the Mayor to sign said document. RECOMMENDED COUNCIL ACTION Approval. SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is a resolution approving a Collateral Assignment of the Development Agreement between Waterloo Crossroads Development, LLC, City of Waterloo, Iowa and Home State Bank, and authorizing the Mayor to sign said document. The borrower would irrevocably and collaterally assign, pledge and transfer to the bank and grant to the bank a security interest. Under the agreement as well, the City consents to this assignment and acknowledges and agrees that the bank shall possess the collateral assignment, security interest and pledge of the borrower. Home State Bank is financing parts of this project and this agreement brings them in as a third party participant in case of a default by the borrower. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION Page 678 of 730 LEGAL DESCRIPTION ATTACHMENTS 1. Collateral Assignment of Development Agreement - HSB (Waterloo)(87003479.1) Page 679 of 730 This instrument drafted by: Ryan L. Haaland, Fredrikson and Byron, P.A., 1601 Golden Aspen Drive, Suite 108, Ames, Iowa 50010; 515-242-8900 RETURN TO: Same as Above COLLATERAL ASSIGNMENT OF DEVELOPMENT AGREEMENT This COLLATERAL ASSIGNMENT OF DEVELOPMENT AGREEMENT (this "Assignment") is made to be effective as of September 4, 2025 (the "Effective Date"), by and among (i) WATERLOO CROSSROADS DEVELOPMENT, LLC, an Iowa limited liability company ("Borrower"); (ii) THE CITY OF WATERLOO, IOWA, a municipal corporation organized and existing under the Constitution and laws of the State of Iowa (the "City"); and (iii) HOME STATE BANK, an Iowa chartered bank (together with its successors and/or assigns, "Bank"), and is as follows: RECITALS: WHEREAS, Bank and Borrower have entered into that original mortgage and loan agreement dated as of September 4, 2025, (as the same may be hereafter amended, modified, changed, renewed, extended, substituted, replaced, or restated, in whole or in part, from time to time, the "Loan Agreement"), pursuant to which Bank has agreed to lend to Borrower up to $11,000,000 (the "Loan") secured by the first priority mortgage lien and security interest in the Real Property (as defined in the Loan Agreement); and WHEREAS, the City and Borrower have entered into that certain Development Agreement, dated [*], a true, correct, and complete copy of which has been delivered to Bank (as the same has been or may be hereafter amended, modified, changed, renewed, extended, substituted, replaced, or restated, in whole or in part, from time to time, the "Development Agreement" and together with any and all other agreements, instruments, documents, certificates, statements, legal opinions, and other materials entered into between the City and Borrower or made by the City or Borrower in conjunction with or with reference to the Development Agreement, collectively, the "Assigned Documents"), under which the City has agreed to provide Borrower with certain Redevelopment Grants (as defined in the Development Agreement) in accordance with the applicable terms and conditions of the Development Agreement (the "Grant"), and certain other financial and non -financial benefits and accommodations with respect to the ownership, maintenance, and operation of the Project to and in favor of Borrower and Borrower has agreed to develop improvements upon the Real Property (the "Protect"); and WHEREAS, Borrower desires to execute this Assignment, in accordance with the terms and provisions hereof, and requests that the City execute this Assignment, in order to induce Bank to close and make the Loan pursuant to the Loan Agreement. NOW THEREFORE, in consideration of the foregoing and of the mutual promises contained herein, and for the additional consideration of Ten Dollars ($10.00), the receipt and sufficiency of which are hereby acknowledged by the City and Borrower, Borrower and Bank hereby agree that the foregoing recitals are true and correct, the City hereby agrees that the second such recital is true and correct, and all such recitals are by this Page 680 of 730 reference hereby made a part hereof as if fully set forth below, and Borrower and the City further covenant and agree with Bank as follows: 1. Definitions. All capitalized terms and terminologies used herein that are not otherwise defined in this Assignment shall have the meanings attributed to such terms and terminologies in the Loan Agreement. 2. Assignment; UCC Security Interest. Subject to the terms and conditions of this Assignment, as security for all Obligations (as defined in the Loan Agreement), Borrower hereby irrevocably and collaterally assigns, pledges, and transfers to Bank and grants to Bank a security interest under the Iowa Uniform Commercial Code in all of its rights, remedies (at law or in equity), powers, privileges, and interests in and to or arising under: (a) the Assigned Documents; (b) all amounts, funds, grant, tax abatement whether on a pay-as-you-go basis or otherwise, money, cash, contract rights, general intangibles, payment rights, and other form of rights, interests, and privileges that Borrower may be entitled to under or pursuant to the Assigned Documents, including, without limitation, the right to receive, use, keep, and benefit from the Grant; (c) all proceeds, products, additions, accessions, substitutions and replacements of or to any of the Assigned Documents; and (d) all rights and remedies of Borrower under, pursuant to, or with respect to the Assigned Documents, whether now existing or arising in the future. 3. Consent to Collateral Assignment. FOR VALUE RECEIVED, the City hereby irrevocably consents to this Assignment and acknowledges and agrees that Bank shall possess the collateral assignment, security interest and pledge of such Borrower's interest in the Assigned Documents as described herein. Upon written notice following an Event of Default (defined below), Bank may advise the City of its intent to exercise its rights and remedies under this Assignment (the "Assignment Notice") and upon receipt of such Assignment Notice, the City shall honor Bank's exercise of said rights and remedies consistent with the terms of this Assignment; provided, however, that nothing contained in this Assignment, nor any action or inaction by or attributable to Bank shall relieve Borrower from any of its duties, obligations, liabilities, and responsibilities under the Assigned Documents. The City further agrees to provide Bank with: (a) copies of any written notice given by the City to Borrower hereafter in respect of or pursuant to the Assigned Documents and (b) a right and opportunity (but not a duty or obligation) to cure any default or event of default or any other breach of a term or provision by Borrower with the applicable cure period no shorter than any cure period provided to Borrower under the Assigned Documents. Notwithstanding any other term or condition to the contrary contained herein or otherwise, each of the City and Borrower hereby agrees and acknowledges that, unless and until the Assignment Notice is provided to the City pursuant hereto, Bank shall in no manner or respect be liable or responsible for any duties, obligations, liabilities, or responsibilities of Borrower under the Assigned Documents. 4. Representations, Warranties, and Covenants of Borrower. Borrower hereby warrants and represents that (a) the Assigned Documents are unmodified and in full force and effect; (b) there are no uncured defaults under any of the Assigned Documents; (c) no dispute has arisen nor has any claim been asserted by any party to any of the Assigned Documents with respect to any subject matter of such Assigned Documents; (d) the rights and remedies of Bank with respect to the pledge of security interest in and collateral assignment of the Assigned Documents made and granted hereby are, in addition to such terms and conditions set forth herein, governed by such terms and conditions more fully set forth in the respective security agreements entered into by and between any Borrower and Bank, the terms and provisions of which are incorporated by reference herein as if fully set forth herein; (e) all of the Assigned Documents may freely be assigned to Bank without any notice to or consent of any other party to any of the Assigned Documents, except for the City's consent to assignment of the Development Agreement which the City hereby consents; and (f) information disclosed to Bank concerning the Assigned Documents is accurate in all material respects. 5. Exercise of Borrower's Rights Under Assigned Documents. So long as no default or event of default as that term is defined in the Loan Agreement (an "Event of Default") has occurred and is continuing, insofar as Borrower may have any right, privilege or claim under the Assigned Documents, Borrower shall use reasonable and prudent business judgment concerning tits enforcement of such rights, shall exercise and enforce the same reasonably, diligently, and in good faith, and shall give Bank a written notice of each such enforcement undertaken by Borrower. Upon the occurrence and during the continuance of an Even of Default, Bank may, at any time, upon its election that may be made in its sole discretion and choice, (a) request to or collect or receive 2 Page 681 of 730 from the City (and otherwise communicate with the City as to) any and all facts, information, data, and records relevant to or affecting, in any respect, the Assigned Documents or the Project, and/or (b) take any action, step, or measure that is necessary, required, or desirable (as reasonably determined by Bank) to protect Bank's right, remedy, interest arising herein or provided hereunder. 6. Bank's Rights Upon Event of Default. Upon the occurrence and during the continuance of an Event of Default, Bank shall have the right, power and authority (but not an obligation) to take any one or more of the following actions in its sole and absolute discretion, and all at Borrower's cost and expense: (a) to provide the City with the Assignment Notice; (b) to declare this Assignment to be unconditional and absolute, and thereby to succeed fully to any and all of Borrower's rights, remedies, title and interests in, to and under the Assigned Documents, (c) to notify any third party that is a party to any of the Assigned Documents that such Assigned Document has been assigned to Bank; (d) to take over Borrower's position as Developer under the Development Agreement; and (e) to exercise any and all rights and remedies of Borrower under or pursuant to the Assigned Documents. In furtherance of the foregoing, upon the occurrence and during the continuance of an Event of Default, Borrower hereby irrevocably authorizes and empowers Bank, in its sole discretion, to assert, either directly or on behalf of Borrower, any right, privilege or claim which Borrower then or thereafter may have under the Assigned Documents, as Bank may deem proper. Nothing herein shall be construed to require Bank to take any action in respect of the Assigned Documents, whether for the account of Borrower or otherwise. Without limiting the generality of the foregoing, upon the occurrence and during the continuation of an Event of Default, Bank may elect, in its sole discretion (but are not obligated), to charge to Borrower any and all amounts incurred by Bank or its agents, representatives, counsels, or contractors in conjunction with its exercise of any right, power, or authority herein provided, including, without limitation, any and all amounts paid to the City or any other Person under or on account of any Assigned Document, of which payment may be made by Bank in its sole discretion but not as an obligation, and any and all reasonable attorneys' fees and other court costs incurred in enforcing any of the Assigned Documents, all of which amounts shall accrue interest at the Default Rate until paid in full, shall be due and payable immediately upon demand made by Bank, and shall automatically become part of the Obligations secured by the Collateral without any further action on the part of Borrower or Bank. 7. Attorney -in -Fact. Borrower hereby irrevocably makes, constitutes, empowers, and appoints Bank (and all officers, employees or agents designated by Bank) as its true and lawful attorney -in- fact for the purposes of enabling Bank to exercise its rights under Section 6 hereof, with all due powers and authorities necessary, required, or desirable for such purposes, including, without limitation, such powers and authorities to demand, receive and enforce specific performance and/or payments, endorse any check, draft or other form of payment delivered to Bank, and to give receipts, releases, satisfaction for, and to sue for all monies payable to Borrower of which power and authority may be exercised in the name of Bank with the same force and effect as Borrower could do had this Assignment not been made. 8. Modification of Assigned Documents. Borrower shall keep Bank informed of all circumstances which may have a material and adverse effect upon the exercise of Borrower's rights or remedies under any of the Assigned Documents. Borrower and the City shall not cause the Assigned Documents to be modified, amended, revised, replaced, or terminated, and Borrower shall not release, cancel, sell, compromise, waive, amend, alter or modify any of its rights or remedies under any of the Assigned Documents, without the prior written consent of Bank, which shall not be unreasonably withheld, conditioned or delayed. The City shall not terminate, or accept termination of, any of the Assigned Documents without giving at least thirty (30) days' prior written notice to Bank. Bank, upon receipt of such notice, shall have the right, but not the obligation, at its option, to take over Borrower's position under the Assigned Documents and/or to promptly cure the grounds asserted by the City for termination of such Assigned Documents. None of the Assigned Documents shall be terminated while Bank is promptly, diligently and actively prosecuting such a cure. Borrower shall not terminate, or accept termination of, any of the Assigned Documents without Bank's prior written consent. 9. Borrower's Obligations. Borrower expressly acknowledges, represents, covenants, and agrees that it shall remain liable under the Assigned Documents, that it shall observe and perform all of the conditions and obligations therein contained to be observed and performed by Borrower, and that neither this Assignment, nor any action taken by Bank pursuant hereto, shall cause Bank to be under any obligation or liability in any 3 Page 682 of 730 respect whatsoever to any party to any of the Assigned Documents or for the observance or performance of any of the representations, warranties, conditions, covenants, agreements or terms therein contained. 10. Substitute Performance. Borrower further acknowledges and agrees that if, as a result hereof, any other party to the Assigned Documents other than Borrower becomes obligated to pay or perform, and pays or performs, any Obligation owed to Bank under (or on account of) any of the Assigned Documents or otherwise, Bath will apply such payment or performance to the satisfaction of the Obligations, in whole or in part, in such manner as may be elected by Bank in their discretion. 11. Obligations of Bank. Notwithstanding Bank' rights hereunder or otherwise, Bank shall not be obligated to perform, and do not undertake to perform, any obligation, covenant, condition or term with respect to any of the Assigned Documents on account of this Assignment. Bank shall not have any responsibility on account of this Assignment for the control or care of any of the Assigned Documents, other than to handle the Assigned Documents in the same manner as it handles other collateral in the ordinary course of business. 12. Indemnification. Borrower hereby agrees to indemnify and hold Bank, and its shareholders, officers, employees, directors, participants, successors and assigns, agents, and representatives harmless from any and all claims, causes of action, responsibilities, liabilities, damages, expenses, fines, penalties, costs, and expenses incurred by Bank, including without limitation, reasonable attorneys' fees and other legal fees and costs, due to or arising out of the Assigned Documents and any legality, violation of law, action, inaction, transaction, or event taken, pursued, made, or occurring under or on account of any of the Assigned Documents, other than those caused by Bank's negligence or misconduct. 13. General Terms. a. Notice. All notices, demands, requests, consents, approvals or other communications (any of the foregoing, a "Notice") required, permitted or desired to be given hereunder must be in writing and must be sent delivered by: (i) registered or certified mail, postage prepaid, return receipt requested, (ii) FedEx, UPS or another reputable overnight courier, or (iii) delivered by hand by commercial courier service, addressed to the party to be so notified at its address set forth opposite its signature, below, or to such other address as such party may hereafter specify in accordance with the provisions of this Section 13(a). Any Notice will be deemed to have been received: (A) 3 days after the date such Notice is mailed, (B) on the date of delivery by hand (or refusal to accept such delivery) if delivered during business hours on a business day (otherwise on the next business day), and/or (C) on the next business day if sent by an overnight commercial courier. Any party may change the address to which any such Notice is to be delivered by furnishing 10 days prior written notice of such change to the other parties in accordance with the provisions of this Section 13(a). Notices will be deemed to have been given on the date as set forth above, even if there is an inability to actually deliver any such Notice because of a changed address of which no Notice was given, or there is a rejection or refusal to accept any Notice offered for delivery. b. Successors and Assigns. The provisions of this Assignment shall be binding upon the parties hereto and their respective successors and assigns, including any debtor -in -possession on behalf of Borrower, and shall, together with the rights and remedies of Bank hereunder, inure to the benefit of all future holders of any instrument evidencing any of the Obligations and their respective successors and assigns. No sales of participations, other sales, assignments, transfers or other dispositions of the Loan Agreement or any agreement governing or instrument evidencing the Obligations or any portion thereof or interest therein shall in any manner affect the assignment made and security interest granted hereunder to Bank. Notwithstanding the foregoing, Borrower shall not assign, sell, hypothecate or otherwise transfer any interest in or obligation under any of the Assigned Documents and/or this Assignment without first obtaining Bank' written prior consent. c. Governing Law. This Assignment shall be construed in accordance with and be governed by the law (without giving effect to the conflict of law principles thereof) of the State of Iowa. 4 Page 683 of 730 d. Counterparts. This Assignment may be executed by one or more of the parties to this Assignment on any number of separate counterparts (including by facsimile or telecopy), and all of said counterparts taken together shall be deemed to constitute one and the same instrument. e. Entire Agreement. This Assignment constitutes the entire agreement among the parties hereto regarding the subject matters hereof and supersedes all prior agreements and understandings, oral or written, regarding such subject matters. f. Severability. Any provision of this Assignment held to be illegal, invalid or unenforceable in any jurisdiction, shall, as to such jurisdiction, be ineffective to the extent of such illegality, invalidity or unenforceability without affecting the legality, validity or enforceability of the remaining provisions hereof; and the illegality, invalidity or unenforceability of a particular provision in a particular jurisdiction shall not invalidate or render unenforceable such provision in any other jurisdiction. g. Amendment. No amendment or waiver of any provision of this Assignment, nor consent to any departure by Borrower or the City therefrom, shall in any event be effective unless the same shall be in writing and signed by Bank and then such waiver or consent shall be effective only in the specific instance and for the specific purpose for which given. h. Remedies Cumulative. No failure or delay on the part of Bank in exercising any right or remedy hereunder, and no course of dealing between Borrower on the one hand and Bank on the other hand shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy hereunder preclude any other or further exercise thereof or the exercise of any other right or remedy hereunder. The rights and remedies herein and in the Loan Agreement are cumulative and not exclusive of any rights or remedies which Bank would otherwise have. No notice to or demand on Borrower shall entitle Borrower to any other or further notice or demand in similar or other circumstances (unless required hereunder or under the Loan Agreement) or constitute a waiver of the rights of Bank to any other or further action in any circumstances. i. Additional Rights of Bank. The rights granted to Bank hereunder are in addition to those arising under the Loan Agreement which shall not be constrained or otherwise limited by the terms of this Assignment. [SIGNATURE PAGES AND ACKNOWLEDGEMENT PAGES FOLLOW] 5 Page 684 of 730 IN WITNESS WHEREOF, the parties hereto have caused this Assignment to be executed by their duly authorized officers as of the Effective Date. Borrower: Waterloo Crossroads Development, LLC By Capco Waterloo, LLC its Manager By Capco Partners, LLC its Manager By Bradly Stokesbary, Manager Address: 1535 SW Market Street, Ste. 200 Ankeny, Iowa 50023 STATE OF IOWA COUNTY OF ) ) ) ss On the day of , 2025, before me, personally appeared Bradly Stokesbary, Manager of Capco Partners, LLC, as Manager of Capco Waterloo, LLC, as Manager of Waterloo Crossroads Development, LLC, the limited liability company named in the foregoing instrument, and that said instrument was signed on behalf of said limited liability company and he acknowledged said instrument to be the free act and deed of said limited liability company. Notary Public [Signature page 1 of 3 to Collateral Assignment of Development Agreement] Page 685 of 730 IN WITNESS WHEREOF, the parties hereto have caused this Assignment to be executed by their duly authorized officers as of the Effective Date. Bank: Home State Bank By Name Title Address: STATE OF IOWA COUNTY OF ) ) ) ss On the day of , 2025, before me, personally appeared to me personally known, who, being by me duly sworn, did say that he is the of Home State Bank, the Iowa banking corporation named in the foregoing instrument, and that said instrument was signed in behalf of said Iowa banking corporation and he acknowledged said instrument to be the free act and deed of said Iowa banking corporation. Notary Public [Signature page 2 of 3 to Collateral Assignment of Development Agreement] Page 686 of 730 IN WITNESS WHEREOF, the parties hereto have caused this Assignment to be executed by their duly authorized officers as of the Effective Date. City: City of Waterloo, Iowa By Name Title Address: STATE OF IOWA COUNTY OF ) ) ss ) On the day of , 2025, before me, personally appeared to me personally known, who, being by me duly sworn, did say that she is the of the City of Waterloo, Iowa, the municipal corporation named in the foregoing instrument, and that said instrument was signed in behalf of said municipal corporation and he acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public [Signature page 3 of 3 to Collateral Assignment of Development Agreement] Page 687 of 730 A-1 Page 688 of 730 CITY OF d ,ATERLOO COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving an Amendment to the Development Agreement between EIC Enterprises, LLC, Northeast Iowa Food Bank, and the City of Waterloo, for the relocation of two homes located at 1633 and 1637 Lafayette Street, and possible reuse of 1617 Lafayette Street, and authorize the Mayor and City Clerk to execute said amendment. RECOMMENDED COUNCIL ACTION Approval SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is an amendment to the development agreement between EIC Enterprises, LLC, Northeast Iowa Food Bank, and the City of Waterloo, for the relocation of two homes located at 1633 and 1637 Lafayette Street, and possible reuse of 1617 Lafayette Street, and authorize the Mayor and City Clerk to execute said amendment. The City of Waterloo has previously entered into a Development Agreement to help the Northeast Iowa Foodbank expand on their site at the Human Services Campus. While not directly paying taxes, the Northeast Iowa Foodbank provides so many resources to citizens of Waterloo (and other surrounding communities), that the City has worked to help them with expansion of these vital services in the past and present. The previous development agreement is moving ahead to save two homes that could be re -located by EIC LLC to two vacant lots that City of Waterloo obtained through the 657A blight elimination program. As a three -party agreement, the Foodbank has acquired the homes to allow for expansion, EIC will re -locate the homes to new locations, and the City will demolish the remaining basement infrastructure. This amendment is aimed at two things: 1) adding a third home that the Northeast Iowa Foodbank has acquired to allow for a better stormwater design for their site and expansion plans, and 2) allow a single contractor on site for expansion, and to take over the demolition activities, instead of multiple contractors. Thus, the amendment will have the Foodbank Contractor demolish the two previous basements, and demolish the entire third home (which cannot be moved) with the City now reimbursing for an estimated cost up to $51,000 for demolition activities. This will help speed up the process with one contractor on site, help the Foodbank stay on its needed timeline for grants, and add the third home into the agreement. NEIGHBORHOOD IMPACT Expansion of the Northeast Foodbank is a positive for Waterloo and the region it services by Page 689 of 730 providing essential goods and services for human nutrition, health and care. DATA, ANALYSIS, AND STRATEGIES Economic development, neighborhood redevelopment and stability. IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS The expansion project went through formal special permit review process before the Planning, Programming and Zoning Commision and Board of Adjustment. SOURCE OF EXPENDITURES ALTERNATIVE ACTION LEGAL DESCRIPTION ATTACHMENTS 1. Amendment to Development Agreement Page 690 of 730 Prepared by: Austin J. McMahon, Lange & McMahon, PLC, 222 1st St. E., Independence, IA 50644 (319-334-4488) AMENDMENT TO DEVELOPMENT AGREEMENT This Amendment to Development Agreement (the "Amendment") is entered into as of , 2025, by and between EIC Enterprises, LLC (the "Company"), Northeast Iowa Food Bank, Inc. ("Food Bank"), and the City of Waterloo, Iowa (the "City"). RECITALS A. Company, Food Bank, and the City (the "Parties") are parties to a certain Development Agreement, dated February 17, 2025, recorded April 7, 2025, and attached hereto as Exhibit A. B. The parties desire to amend and modify the terms of the Development Agreement and execute this Amendment to Development Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Section 3 of the Development Agreement (titled "The Homes") is hereby stricken in its entirety and replaced with the following: 3. 1633 and 1637 Property/Homes; 1617 Property/Horde, Food Bank owns the real property located at 1633 and 1637 Lafayette Street, Waterloo (the "1633 and 1637 Food Bank Properties"). There is one home situated on the 1633 Lafayette Street property and one home situated on the 1637 Lafayette Street property (collectively, the "1633 and 1637 Homes"). As of the date on which Company commences work at the 1633 and 1637 Food Bank Properties to move the 1633 and 1637 Homes, the 1633 and 1637 Homes shall be deemed the property of Company. Page 691 of 730 and 1637 Homes shall be deemed the property of Company. From and after said date, Company shall assume all responsibility and liability related to said 1633 and 1637 Homes, the work of Company and its agents on and about the 1633 and 1637 Food Bank Properties, and the movement of the 1633 and 1637 Homes. To memorialize the transfer of ownership of the Homes, Food Bank and Company may choose to execute a bill of sale or other written instrument. Company shall have the Homes moved from the Food Bank Properties in accordance with the deadline stated in Section 5, subject to possible extension as provided in the same Section 5. Food Bank shall cooperate to give Company and its contractors access to the 1633 and 1637 Homes to prepare them for removal, including but not limited to disconnection of utilities. Company agrees to accept the Homes in their AS -IS condition, free from any representation or warranty by Food Bank or City as to the condition of the Homes or their suitability for any particular purpose. Following removal of the 1633 and 1637 Homes from the 1633 and 1637 Food Bank Properties, Food Bank shall make arrangements for the demolition of the foundations, cement pads, sidewalks (except public sidewalks) and other improved features remaining on the 1633 and 1637 Food Bat* Properties, and further shall make arrangements for the removal of all debris, bringing fill as needed, and leveling the sites to grade. The City shall have no obligations or duties as to the demolition or removal activities. Additionally, Food Bank is or will become the owner of the real property locally known as 1617 Lafayette Street, Waterloo, Iowa, legally described as All of Lot No. 12 and Lot No. 13 except the West 18.75 feet in Parkview in the City of Waterloo ("1617 Food Bank Property.") Food Bank is willing and able to undertake or finance improvements or development to put the 1617 Food Bank Property to use or uses consistent with Company's purposes and operations as a food bank, including but not limited to, expansion(s) of its current operations. The development or improvements are illustrated in Exhibit B. The 1617 Food Bank Property has a home situated on it ("1617 Horne"). Food Bank shall make arrangements for demolition of the 1617 Home, its foundation, cement pads, sidewalks (except public sidewalks), and other improved features remaining on 1617 Food Bank Property, and Food Bank shall further make arrangements for the removal of all debris, bringing fill as needed, and leveling to grade. The City shall have no obligations or duties as to the demolition or removal activities. Page 692 of 730 Upon completion of the demolition and removal activities described above as to the 1617 Food Ba►ik Property and the 1633 and 1637 Food Bank Properties, Food Bank shall submit documentation evidencing the total amount of actual costs it incurred for demolition and removal. The City shall reimburse Food Bank up to, but not exceeding, $53,000.00 of the actual costs of demolition and removal that it incurred. 4. Except as amended herein, the Development Agreement (Exhibit A) shall continue unmodified in full force and effect. This Amendment is binding on the parties and the respective successors, assigns, transferees, and legal representatives of each. This Amendment may be executed in counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute a single instrument. [signatures on next page] Page 693 of 730 IN WITNESS WHEREOF, the parties have executed this Amendment to Development Agreement as of the date first set forth above. EIC ENTERPRISES, LLC, By: Seth Engelbrecht Date Managing Member CITY OF WATERLOO, IOWA By: Attest: Quentin M. Hart, Mayor Date Kelley Felchle, City Clerk NORTHEAST IOWA FOOD BANK, INC. By: Barbara Prather Executive Director Date 9/ 7 /-9, 25 Page 694 of 730 exAmirr "A" )irkk of (A 'Jk Pt`(c t] 2025-04511 RECORDED: 04/ 07/ 2025 11: 33:49 AM RECORDING FEE: $72.00 REVENUE TAX: $ COMBINED FEE: $72.00 SANDIE L. SMITH, RECORDER BLACK HAWK COUNTY, IOWA PrepaYed by Christopher S. Wendland, P.Q. Box 596, Waterloo IA 50704 Phone (319) 234.5701 DEVELOPMENT AGREEMENT Febru� l velopment Agreement (the "Agreement") is entered into as of , 2025, by and among EIC Enterprises, LLC (the "Company"), Northeast Iowa Food I3ank, Inc. ("Food Bank"), and the City of Waterloo, Iowa (the "City"). RECITALS A. In furtherance of the objectives of Chapter 403 of the Code of Iowa, as amended (the "Urban Renewal Act"), City is engaged in carrying out urban renewal project activities in an area known as the Rath Urban Renewal and Redevelopment Plan Area (the "Rath URA"), pursuant to the Rath Urban Renewal and Redevelopment Plan (the "Rath Plan"). The Food Bank Properties (defined below) are in the Rath URA. B. Also in furtherance of the objectives of the Urban Renewal Act, City is engaged in carrying out urban renewal project activities in an area known as the University Avenue Area Renewal and Redevelopment Plan Area (the "University URA"), pursuant to the University Avenue Area Urban Renewal and Redevelopment Plan (the "University Plan"). The Property (defined below) is in the University URA. C. Company is willing and able to finance and undertake renovation of structures to be moved to properties legally described on Exhibit "A" attached hereto (the "Property") located in the University URA, and to make related Improvements. D. City considers economic development within the City a benefit to the community and is willing for the overall good and welfare of the community to provide financial incentives so as to encourage that goal, and the City further believes that the project is in the vital and best interests of the City and that the project and such incentives are in accordance with the public purposes and provisions of applicable State and Local laws and Page 69 requirements under which the project has been undertaken and is being assisted. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. Sale of Property; Title. Subject to the terns hereof, City shall convey the Property to Company for the sum of $1.00 (the "Purchase Price") no later than March 31, 2025, subject to City's completion of activities described in Section 4. Conveyance shall be by quit claim deed, subject to: (a) easements, servitudes, conditions and restrictions of record; (b) general utility and right-of-way easements serving the Property; and (c) restrictions imposed by the City zoning ordinances and other applicable law. The Property is sold in its "AS IS" condition, and City makes no representation or warranty as to the condition of the Property or its suitability for Company's purposes. Company is responsible to conduct its own due diligence and inspections. City shall have no duty to convey title to Company until Company delivers to City reasonable and satisfactory proof of financial ability to undertake and carry on the improvements (defined below), which may take the form of a lending commitment letter. Company shall, at its own expense, prepare an updated abstract of title, or in lieu thereof Company may, at its own expense, obtain whatever form of title evidence it desires. If title is subject to matters not acceptable to Company, and if City does not remedy or remove such objectionable matters in timely fashion following written notice of such objections from Company, Company may terminate this Agreement without further obligation and return the abstract of title to City, 2. Improvements by Company. Each of the Homes (defined in Section 3 below) shall be placed upon an existing separate tax parcel. After the Homes are moved onto the Property, Company shall renovate each Horne to a finished slate for single-family residential purposes and make other improvements to the buildings and grounds, including but not limited to sidewalk and parking, and shall be responsible for removal of all construction debris, proper leveling or shaping of groundscape, and grassing and/or landscaping (renovation, construction and finishing as so described are referred to collectively as the "Improvements"). Company agrees that the Improve- ments shall be constructed in accordance with the terms of this Agreement, the Urban Renewal Plan, and all applicable City, state, and federal building codes and shall comply with all applicable City ordinances and other applicable law. City may require that Company submit specific designs and site plans for City review and approval. Company will use its best efforts to obtain, or cause to be obtained, in a timely manner, all required permits, licenses and approvals, and will meet, in a timely manner, alt requirements of all applicable local, state, and federal laws and regulations which must be obtained or met before the Improvements may be lawfully constructed. The Property, the Improvements, and all site preparation and development -related work to make any of the Property usable for Company's purposes as contemplated by this Agreement are collectively referred to as the "Project." 2 Page 696 of 730 3. The Homes. Food Bank is the owner of properties at 1633 and 1637 Lafayette Street, Waterloo (the "Food Bank Properties"), on which are Located two homes (the "Homes"). As of the date on which Company commences work at the Food Bank Properties to move the Homes, the Homes shall be deemed the property of Company. From and after said date, Company shall assume all responsibility and liability related to said Homes, the work of Company and its agents on and about the Food Bank Properties, and the movement of the Homes. To memorialize the transfer of ownership of the Homes, Food Bank and Company may choose to execute a bill of sale or other written instrument. Food Bank agrees that Company shall have the Homes moved from the Food Bank Properties, subject to possible extension as provided in Section 5.A, Food Bank and Company shall cooperate to give Company and its contractors access to the Homes to prepare them for removal, including but not limited to disconnection of utilities. Following removal of the Homes from the Food Bank Properties, City agrees to demolish the foundations, cement pads, sidewalks (except public sidewalks) and other improved features remaining on the Food Bank Properties, remove all debris, bring fill as needed, and level the sites to grade. City makes no warranties with respect to any such work. Company agrees to accept the Homes in their AS -IS condition, free from any representation or warranty by Food Bank or City as to the condition of the Homes or their suitability for any particular purpose. 4. City Assistance. In addition to completing the work to be done by City upon the Food Bank Properties, City agrees to make a $10,000.00 infill housing incentive grant to Company for each Home, payable within sixty (60) days after Company has Substantially Completed (defined In Section 5.A below) the Improvements. 5. Timeliness of Conveyance and Construction; Possibility of Reverter. The parties agree that Company's commitment to undertake the Project and to make the Improvements in a timely manner constitutes a material inducement for the City to convey the Property to Company and that without said commitment City would not do so. A. Deadlines, Company must obtain all necessary permits to move the Homes no later than June 1, 2025 (the "Moving Deadline") and must Substantially Complete the improvements no later than October 31, 2025 (the "Completion Deadline"). For purposes of this Agreement, "Substantially Complete" means that the Improvements have been completed to the extent necessary for the City to issue a certificate of occupancy relating thereto and the City has verified that any Project element for which no permit was necessary has been Substantially Completed. All deadlines are subject to Unavoidable Delays as defined In paragraph B below. The City's Community Planning and Development Director may, but shall not be required to, consent to extension of the Moving Deadline by up to two (2) months and extension of the Completion Deadline by up to six (6) months. Any additional or longer time extensions will require consent of the City Council. 3 Page 697 of 730 B. Events triggering termination and/or reverter of title. if Company does not move the Homes by the Moving Deadline or Substantially Complete the Improvements by the Completion Deadline, subject to Unavoidable Delays, then City may terminate this Agreement as set forth in Section 17, and City shall then have no further obligation to Company under this Agreement. If development has commenced within the required period, as the same may be extended, and is subsequently stopped or delayed as a result of an act of God, war, civil disturbance, court order, labor dispute, fire, or other cause beyond the reasonable control of Company (each an "Unavoidable Delay"), then Company's performance requirements shall be tolled for a period of time equal to the period of Unavoidable Delay. If City terminates this Agreement as provided in Section 17, City shall have no further obligations to Company under this Agreement, including but not limited to any legal or equitable obligation to reimburse Company for any costs expended by Company with respect to the Project or to compensate Company for any value added to the Property by any Improvements. In connection with termination of the Agreement as set forth herein, City may demand reconveyance of the Property in addition to exercising any other available remedies. 6. Reverter of Title; Indemnity, hi the event of any reverter of title pursuant to Section 5, then Company agrees that i1 shall, at its own expense, promptly execute all documents, including but not limited to a special warranty deed, or take such other actions as the City may reasonably request to effectuate said reverter and to deliver to City title to the Property, free and clear of any lien, claim, charge, security interest, mortgage or encumbrance (collectively, "Liens") arising by or through Company. Concurrently with delivery of the deed, Company shall also deliver to City the abstract of title. Company shall pay in full, so as to discharge or satisfy, all Liens on or against the Property conveyed back to City. Appointment of Attorney in Fact: If Company fails to deliver such documents, including but not limited to a special warranty deed, to City within thirty (30) days of written demand by City, then City shall he authorized to execute, on Company's behalf and as its attorney -in -fact, the special warranty deed or other documents required by this Section, and for such limited purpose Company does hereby irrevocably constitute and appoint City as its attorney -in -fact. Company further agrees that it shall indemnify City and hold it harmless with respect to any demand, claim, cause of action, damage, or injury made, suffered, or incurred as a result of or in connection with the Project, Company's failure to carry on or complete same, or any Lien or Liens on or against the Property of any type or nature whatsoever that attaches to the Property by virtue of Company's ownership of same. If City files suit to enforce the terms of this Agreement and prevails in such suit, then Company shall be liable for all legal expenses, including but not limited to reasonable attorneys' fees, incurred by City. Company's duties of indemnity pursuant to this Section shall survive the expiration, termination or cancellation of this Agreement for any reason. 7, No Encumbrances; Limited Exception. Until the Improvements are Substantially Completed, Company agrees that it shall not create, incur, or suffer to 4 Page 698 of 730 exist any Liens on the Property, other than such mortgage or mortgages as may be reasonably necessary to finance Company's completion of the Improvements and of which Company notifies City before Company executes any such mortgage. Company may not mortgage the Property or any part thereof for any purpose except in connection with financing of the Improvements. Any other mortgage shall be void. 8, Utilities. Company will be responsible for extending, at its own expense, water, sewer, telephone, telecommunications, electricity, gas and other utility services to any location on the Property and for payment of any associated connection fees, 9. Additional Covenants of Company. In addition to the other promises, covenants and agreements of Company as provided elsewhere in this Agreement, Company agrees as follows with respect to each phase of Improvements: A. Company agrees during construction of the Improvements to maintain, as applicable, builder's risk, property damage, and liability insurance coverages with respect to the Improvements in such amounts as are customarily carried by like organizations engaged in activities of comparable size and liability exposure, and shall provide evidence of such coverages to the City upon request. B. Until the Improvements are Substantially Completed, Company shall make such reports to Gity, in such detail and at such times as may be reasonably requested by City, as to the actual progress of Company with respect to construction of the Improvements. C. During moving of the Homes and construction of the Improvements, Company will cooperate fully with the City in resolution of any traffic, parking, trash removal or public safety problems which may arise in connection with such activities. D. Company will comply with all applicable land development laws and City and county ordinances, and all laws, rules and regulations relating to its businesses, other than laws, rules and regulations where the failure to comply with the same ar the sanctions and penalties resulting therefrom, would not have a material adverse effect on the business, properly, operations. or condition. financial or otherwise, of Company. 10. Representations and Warranties of City, City hereby represents and warrants as follows: A. Gity is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. 5 Page 699 of 730 B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of City. 11. Representations and Warranties of Company. Company hereby represents and warrants as follows: A. it is duly organized, validly existing, and in good standing under the laws of the state of its organization and is duly qualified and in good standing under the laws of the Slate of Iowa. B. It has all requisite power and authority to own and operate its properties, to carry on its business as now conducted and as presently proposed to be conducted, and to enter into and perform its obligations under this Agreement. C. This Agreement has been duly and validly authorized, executed and delivered by Company and, assuming due authorization, execution and delivery by the other parties hereto, is in full force and effect and is a valid and legally binding instrument of Company that is enforceable in accordance with its terms, except as the same may be limited by bankruptcy, insolvency, reorganization or other laws relating to or affecting creditors' rights generally. D. The execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, and the fulfillment of or compliance with the terms and conditions of this Agreement are not prevented by, limited by, in conflict with, or result in a violation or breach of, the terms, conditions or provisions of the articles of organization or operating agreement of Company or of any contractual restriction, evidence of indebtedness, agreement or instrument of whatever nature to which Company is now a party or by which it or its property is bound, nor do they constitute a default under any of the foregoing. E. There are no actions, suits or proceedings pending or threatened against or affecting Company in any court or before any arbitrator or before or by any governmental body in which there is a reasonable possibility of an adverse decision which could materially adversely affect the business (present or prospective), financial position, or results of operations of Company or which in any manner raises any questions affecting the validity of the Agreement or Company's ability to perform its obligations under this Agreement. F. The financing commitments, which Company will proceed with due diligence to obtain, to finance the construction of the Improvements will be sufficient to enable Company to successfully complete construction of the Improvements as contemplated in this Agreement, subject to additional costs incurred due to Unavoidable Delays. 12. Representations and Warranties of Food Bank. Food Bank hereby represents and warrants as follows: 6 Page 700 of 730 A. Food Bank is not prohibited from consummating the transaction contemplated in this Agreement by any law, regulation, agreement, instrument, restriction, order or judgment. B. Each person who executes and delivers this Agreement and all documents to be delivered hereunder is and shall be authorized to do so on behalf of Food Bank. 13. Indemnification and Releases. A. Company hereby releases Food Bank, its officers, directors, employees, and agents (collectively, the "FB Indemnified Parties") from, covenants and agrees that the FB Indemnified Parties shall not be liable for, and agrees to indemnify, defend and hold harmless the FB Indemnified Parties against, any loss or damage to property or any injury to or death of any person (1) occurring at or about the Food Bank Properties in connection with all activities of Company, its employees, contractors and agents, in any way relating to moving the Homes or readying the Homes to be moved, and (2) arising from any feature or condition of a Home. The FB Indemnified Parties shall not he liable for any damage or injury to the persons or property of Company or its directors, officers, employees, contractors or agents, or any other person who may he about the Food Bank Properties, due to any act of negligence or willful misconduct of any person, other than any act of negligence or willful misconduct on the part of a FB Indemnified Party. B. Company hereby releases City, its elected officials, officers, employees, and agents (collectively, the "City indemnified Parties") from, covenants and agrees that the City Indemnified Parties shall not be liable for, and agrees to indemnify, defend and hold harmless the City Indemnified Parties against, any loss or damage to property or any injury to or death of any person occurring at or about the Property arising after Company's acquisition of the same or resulting from any defect in the Improvements, The City Indemnified Parties shall not be liable for any damage or injury to the persons or property of Company or its directors, officers, employees, contractors or agents, or any other person who may be about the Property or the Improvements, due to any act of negligence or willful misconduct of any person, other than any act of negligence or willful misconduct on the part of any a City Indemnified Party. C. Except for any willful misrepresentation, any willful misconduct, or any unlawful act of an indemnified party, Company agrees to protect and defend the indemnified parties, now or forever, and further agrees to hold the indemnified parties harmless, from any claim, demand, suit, action or other proceedings or any type or nature whatsoever by any person or entity whatsoever that arises or purportedly arises from (1) any violation of any agreement or condition of this Agreement (except with respect to any suit, action, demand or other proceeding brought by Company against the City or Food Bank 7 Page 701 of 730 to enforce Company's rights under this Agreement), or (2) the acquisition and condition of the Homes or the Property and the construction, installation, ownership, and operation of the Improvements, or (3) any hazardous substance or environmental contamination located in or on the Property. D. The provisions of this Section shall survive the expiration or termination of this Agreement. 14. Obligations Contingent. Each and every obligation of City under this Agreement is expressly made subject to and contingent upon City's completion of all procedures, hearings and approvals deemed necessary by City or its legal counsel for amendment of the urban renewal plan applicable to the Property and/or project area, all of which must be completed within 180 days from the date this Agreement is approved by the City council. If such completion does not occur, then any conveyance, benefit or incentive of any type provided by City hereunder within said 180-day period is subject to reverter of title, revocation, repayment or other appropriate action to restore such property, benefit or incentive to City, and Company agrees to cooperate diligently and in good faith with any reasonable request by City to effectuate the restoration of same, or failing such restoration Company agrees to be liable for same or for the fair value thereof, plus interest on any sums owing at the rate of 5% per annum commencing with the date of demand for payment, if said payment is not remitted to City within 30 days. 15. No Assignment or Conveyance. Company agrees that it will not sell, convey, assign or otherwise transfer its interest in the Property prior to completion of the Project, whether in whole or in part, to any other person or entity without the prior written consent of City. Reasonable grounds for the City to withhold its consent shall include but are not limited to the inability of the proposed transferee to demonstrate to the City's satisfaction that it has the financial ability to observe all of the terms to be performed by Company under this Agreement. Notwithstanding the foregoing, Company may mortgage the Property to a lender as security for financing of Project improvements, but for no other purpose 16, Default. The following shall be "Events of Default" under this Agreement, and the term "Event of Default" shall mean any one or more of the following events that continues beyond any applicable cure periods: A. Failure by Company to cause the construction of the Improvements to be commenced and completed pursuant to the terms, conditions and limitations of this Agreement; B. Transfer by Company of any interest (either directly or indirectly) in the Improvements, any part of the Property, or this Agreement, without the prior written consent of City; C. Failure by Company to pay, before delinquency, all ad valorem property taxes levied on or against any of the Property before the Improvements are Substantially Completed; 8 Page 702 of 730 D. Failure by any party hereto to substantially observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement, E. Company (1) files any petition in bankruptcy or for any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the federal bankruptcy law or any similar state law; (2) makes an assignment for the benefit of its creditors; (3) admits in writing its inability to pay its debts generally as they become due; (4) is adjudicated a bankrupt or insolvent; or if a petition or answer proposing the adjudication of Company as a bankrupt or its reorganization under any present or future federal bankruptcy act or any similar federal or state law shall be filed in any court and such petition or answer shall not be discharged or denied within ninety (90) days after the filing thereof; or a receiver, trustee or liquidator of Company, or part thereof, shall be appointed in any proceedings brought against Company and shall not be discharged within ninety (90) days after such appointment, or if Company shall consent to or acquiesce in such appointment; or (5) defaults under any mortgage applicable to any of Property. F. Any representation or warranty made by Company in this Agreement, or made by Company in any written statement or certificate furnished by Company pursuant to this Agreement, shall prove to have been incorrect, incomplete or misleading in any material respect on or as of the date of the issuance or making thereof. 17. Remedies. A. Default by Company. Whenever any Event of Default in respect of Company occurs and is continuing, the City may terminate this Agreement. Before exercising such remedy, City shall give 30 days' written notice to Company of the Event of Default, provided that by the conclusion of such period the Event of Default shall not have been cured, or the Event of Default cannot reasonably be cured within 30 days and Company shall not have provided assurances reasonably satisfactory to the City that the Event of Default will be cured as soon as reasonably possible. Upon termination, City may exercise any and all remedies available at law, equity, contract or otherwise for recovery of any sums paid by City to Company before the date of termination as set forth in this Agreement. B. Default by City. Whenever any Event of Default in respect of City occurs and is continuing, Company may take such action against City to require it to specifically perform its obligations hereunder, or Company may terminate this Agreement. Before exercising such remedy, Company shall give 30 days' written notice to City of the Event of Default, provided that by the conclusion of such period the Event of Default shall not have been cured, or if the Event of Default cannot reasonably be cured within 30 days and City shall not have 9 Page 703 of 730 provided assurances reasonably satisfactory to the Company that the Event of Default will be cured as soon as reasonably possible, C. Default by Food Bank. Whenever any Event of Default in respect of Food Bank occurs and is continuing, Company may take such action against Food Bank to require it to specifically perform its obligations hereunder, or Company may terminate this Agreement. Before exercising such remedy, Company shall give 30 days' written notice to Food Bank of the Event of Default, provided that by the conclusion of such period the Event of Default shall not have been cured, or it the Event of Default cannot reasonably be cured within 30 days and Food Bank shall not have provided assurances reasonably satisfactory to the Company that the Event of Default will be cured as soon as reasonably possible. D. Remedies under this Agreement shall be cumulative and in addition to any other right or remedy given under this Agreement or existing at law or in equity or by statute. Waiver as to any particular default, or delay or omission in exercising any right or power accruing upon any default, shalt not be construed as a waiver of any other or any subsequent default and shall not impair any such right or power. 18. Materiality of Company's Promises, Covenants, Representations, and Warranties. Each and every promise, covenant, representation, and warranty set forth in this Agreement an the part of Company to be performed is a material terra of this Agreement, and each and every such promise, covenant, representation, and warranty constitutes a material inducement for City to enter this Agreement. Company acknowledges that without such promises, covenants, representations, and warranties. City would not have entered this Agreement. Upon breach of any promise or covenant: or in the event of the incorrectness or falsity of any representation or warranty, City may, at its sole option and in addition to any other right or remedy available to it, terminate this Agreement and declare it null and void. 19. Performance by City. Company acknowledges and agrees that ail of the obligations of City under this Agreement shall be subject to, and performed by City in accordance with, al! applicable statutory, common law or constitutional provisions and procedures consistent with City's lawful authority. All covenants, stipulations, promises, agreements and obligations of City contained in this Agreement shall be deemed to be the covenants, stipulations, promises, agreements and obligations of City and not of any governing body member, officer, employee or agent of City in the individual capacity of such person. 20. No Third -Party Beneficiaries. No rights or privileges of any party hereto shall inure to the benefit of any contractor, subcontractor, material supplier, or any other person or entity, and no such contractor, subcontractor, material supplier, or other person or entity shall be deemed to be a third -party beneficiary of any of the provisions of this Agreement. 10 Page 704 of 730 21. Notices. Any notice under this Agreement shall be in writing and shall be delivered in person, by overnight air courier service, by United Slates registered or certified mail, postage prepaid, or by facsimile (with an additional copy delivered by one of the foregoing means), and addressed: (a) if to City, at 715 Mulberry Street, Waterloo, Iowa 50703, facsimile number 319-291-4571, Attention: Mayor, with copies to the City Attorney and the Community Planning and Development Director. (b) if to Company, at 515 2nd Street, Evansdale, Iowa 50707, Attention: Seth Engelbrecht. (c) if to Food Bank, at 1605 Lafayette Street, Waterloo, Iowa 50703, Attention: Executive Director. Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, (ii) one (1) business day following deposit for overnight delivery to an overnight air courier service which guarantees next day delivery, (iii) three (3) business days following the date of deposit if mailed by United States registered or certified mail, postage prepaid, or (iv) when transmitted by facsimile so long as the sender obtains written electronic confirmation from the sending facsimile machine that such transmission was successful. A party may change the address for giving notice by any method set forth in this Section. 22. No Joint Venture. Nothing in this Agreement shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the City and Company nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. 23. Amendment, Modification, and Waiver, No amendment, modification, or waiver of any condition, provision, or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or by the duly authorized representative of same, and specifying with particularity the extent and nature of the amendment, modification, or waiver, Any waiver by any party of any default by another party shall not affect or impair any rights arising from any subsequent default. 24. Severability; Reformation. Each provision, section, sentence, clause, phrase, and word of this Agreement is intended to be severable. If any portion of this Agreement shall be deemed invalid or unenforceable, whether in whole or in part, the offending provision or part thereof shall be deemed severed from this Agreement and the remaining provisions of this Agreement shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any portion of this Agreement is invalid or unenforceable as written, but that by limiting such provision or portion thereof it would become valid and enforceable, then such provision or portion thereof shall be deemed to be written, and shall be construed and enforced, as so limited. 11 Page 705 of 730 25. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof, 26_ Interpretation. This Agreement shall not be construed more strictly against one party than against the other merely by virtue of the fact that it may have been prepared by counsel for one of the parties, it being recognized that the parties hereto and their respective attorneys have contributed substantially and rater ialty to the preparation of each and every provision of this Agreement. 27. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, and legal representatives. 28. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 29. Entire Agreement. This Agreement, together with the exhibits attached hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 30. Time of Essence. Time is of the essence of this Agreement IN WTNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized representatives as of the date first set forth above CITY OF WATERLOO, IOWA EIC ENTERPRISES, LLC By: By: Quentin M. Hart, Mayor eth Enge4fecht Managing Member Attest: NORTHEAST IOWA FOOD BANK, INC. Kelley Felchle, City Clerk 12 By: u.f-toff- rz,, Barbara Prather Executive Director Page 706 of 730 25. Captions. All captions, headings, or titles in the paragraphs or sections of this Agreement are inserted only as a matter of convenience and/or reference, and they shall in no way be construed as limiting, extending, or describing either the scope or intent of this Agreement or of any provisions hereof. 26. Interpretation. This Agreement shall not be construed more strictly against one party than against the other merely by virtue of the fact that it may have been prepared by counsel for one of the parties, it being recognized that the parties hereto and their respective attorneys have contributed substantially and materially to the preparation of each and every provision of this Agreement. 27. Binding Effect. This Agreement shall be binding and shall inure to the benefit of the parties and their respective successors, assigns, and legal representatives. 28. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument. 29. Entire Agreement. This Agreement, together with the exhibits attached hereto, constitutes the entire agreement of the parties and supersedes all prior or contemporaneous negotiations, discussions, understandings, or agreements, whether oral or written, with respect to the subject matter hereof. 30. Time of Essence. Time is of the essence of this Agreement. IN WTNESS WHEREOF, the parties have executed this Development Agreement by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA By: Otte/tart 5&zrrl 's,cti'fB' Quentin M. Hart, Mayor Attest: 7(perey rFefcf (e �: Kelley Fetchle, City Clerk 12 EIC ENTERPRISES, LLC Managing Member NORTHEAST IOWA FOOD BANK, INC. a cu�G.�u eKeL,�rzv�. arbara Prather Executive Director Page 707 of 730 EXHIBIT "A" Legal Description of Property Lots 6 and 7, Block 16, Downing Place, City of Waterloo, Iowa. Page 708 of 730 EXHIBIT B SITE PLAN PR0.ECT N-WEIDE DUE 23019 MARCH 8, 2025 No. Description Dale ADDITIONS & RENOVATIONS TO THE NORTHEAST IOWA FOOD BANK 1215.1', 91, ...421.5151wszvs SIRUCRRAL Dr-dEER ACC.Es$ CRT. STATE WOLO Loow333w AEOW.C.U9ECTFEALE'e.dEBi FOOOLBr,]L£ woes Awr,ESS 2S1 E. r,, St CRT. STATE MOO � 5ar33 E33OMOPX EMERGENT A0CIfT£CTU0E ED C.04 WORKING DRAWINGS WATERLOO, IOWA NOT FOR CONSTRUCTION MAR F.ALSN5:6" I'age 709 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving a permanent easement agreement in the amount of $20,418.00, and a temporary easement agreement in the amount of $1,827.00, with Farmers State Bank, located west of 301 Tower Park Drive, in conjunction with the Winn Street sanitary sewer extension project, and authorizing the Mayor and City Clerk to execute said documents. RECOMMENDED COUNCIL ACTION Approval SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is a resolution approving a permanent easement agreement in the amount of $20,418.00, and a temporary easement agreement in the amount of $1,827.00, Farmers State Bank, located west of 301 Tower Park Drive, in conjunction with the Winn Street sanitary sewer extension project, and authorizing the Mayor and City Clerk to execute said documents. This sewer extension project is the beginning stages of preparing to extend sanitary sewer south of Highway 20 to serve the South Waterloo Business Park for new development. The temporary easement is needed for regrading and seeding after the sewer is installed. NEIGHBORHOOD IMPACT The new sewer will be part of serving the South Waterloo Business Park for future economic development. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION All easements for this project have been accepted, and it is anticipated that the project will go out for bids this fall. COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES $22,245 from San Marnan TIF. Page 710 of 730 ALTERNATIVE ACTION LEGAL DESCRIPTION Description: Permanent Utility Easement: Part of Lot 1 of Tower Park No. 4, in the City of Waterloo, County of Black Hawk, State of Iowa, more particularly described as follows. Commencing at the Southwesterly corner of said Lot 1, also being the intersection of the Westerly line of the East 1/2 of the Northeast 1/4 of Section 9, Township 88 North, Range 13 West of the 5th PM. and the Northerly right-of-way line of U.S. Highway 20; thence North 00°26'35" West (assumed bearing for the purpose of this description) along the Westerly line of said Lot 1, also being the Westerly line of the East 1/2 of the Northeast 1/4 said Section 9, a distance of 470.00 feet to the Easterly prolongation of the Southerly right-of-way line of Fisher Street; thence South 89°33'28" East along the Easterly prolongation of the Southerly right-of-way line of Fisher Street, 30.00 feet to the Easterly right-of-way line of Winn Street, being the Point of Beginning; thence North 00°26'35" West along the Easterly right-of-way line of Winn Street, 346.09 feet (346.22 feet record); thence Northeasterly 31.42 feet (arc length) along the Easterly right-of-way line of Winn Street, being a 20.00-foot radius curve concave Southeasterly and having a 28.28-foot long chord bearing North 44°33'25" East; thence South 00°26'35" East, 305.27 feet; thence South 48°33'34" East, 47.01 feet; thence South 00°26'35" East 30.29 feet; thence North 89°33'31" West, 55.00 feet to the Point of Beginning. Containing 8,839 Square Feet or 0.20 Acre. ATTACHMENTS 1. Permanent Easement Agreement 2. Temporary Easement Agreement Page 711 of 730 Prepared by Tim Andera, City of Waterloo, 715 Mulberry Street, Waterloo, 1A 50703 Phone (319) 291-4366 PERMANENT EASEMENT AGREEMENT This Permanent Easement Agreement (the "Agreement") is entered into as of , 2025 by and between the City of Waterloo, Iowa ("Grantee") and Farmers State Bank ("Grantor"). f , Grant of Easement, In consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration in the amount of $20,418.00, the receipt and sufficiency of which is hereby acknowledged, Grantor does hereby grant and convey unto Grantee, and Grantee does hereby accept, for the purposes stated herein, a permanent easement (the "Easement") in, to, upon, over, across, and beneath the real estate (the "Premises") legally described as set forth on Exhibit "A" attached hereto and by this reference made a part hereof, as depicted on the easement plat attached hereto as Exhibit "B". 2. Purpose. The Premises is intended for installation, maintenance and replaeem.ent of sanitary sewer main, 3. Grantor Duties. Grantor shall allow Grantee access to the Premises, "as is, where is", without any representation or warranty as to the condition of the Premises. Grantor shall have no duty to prepare the Premises in any way for Grantee's use. 4. Grantee Duties. Following completion of Grantee's work in the Premises, Grantee shall restore the Premises to its condition prior to the commencement of construction work, including but not limited to reseeding any grassed areas disturbed by construction activities. Except as may be caused by the negligent acts or omissions of Grantor, its employees, agents or contractors, Grantor shall not be liable for any injury or damage to any person or property resulting from Grantee's exercise of the rights herein granted. 'I'o the extent permitted by applicable law, Grantee agrees to indemnify and hold Grantor, its employees, agents and contractors, harmless against any loss, damage, injury or any claim or lawsuit for loss, damage or injury arising out of or resulting from the negligent acts or omissions or willful misconduct of Grantee or its employees, agents or contractors, 5. Authority. The persons executing this Agreement represent and warrant that they are duly authorized to execute and deliver this Agreement and to bind to the provisions hereof the party on whose behalf they are signing. Page 712 of 730 6. Miscellaneous Provisions. This Agreement is binding upon and shall inure to the benefit of the parties and their respective successors and assigns, This Agreement is the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior understandings or agreements relating to the subject matter hereof, whether oral or written, and this Agreement may not be modified except by the mutual written agreement of both parties. This Agreement may be executed in counterparts. References in the singular number include the plural, and vice versa. IN WITNESS WHEREOF, the parties have executed this Permanent Easement Agreement by their duly authorized representatives as of the date first set forth above. IN WITNESS WI-IEREOF, the parties have executed this Permanent Easement Agreement by their duly authorized representatives as of the date first set forth above. FARMERS STATE SANK By: � H° Dustin Thorson, Executive Vice President CITY OF WATERLOO, IOWA By: Quentin M. Hart, Mayor Attest: Kelley Felchle, City Clerk STATE OF I-OWrk._ ss .per- Vt{ ,1- w 1(~ COUNTY) Ackno ]edged before me on VI , 2025, by 1, I +\.1dCSo its E . v of Farmers State Banlc tary Public STATE OF IOWA ) ss BLACK HAWK COUNTY } \ \d DANA L HUMMEL COMMISSION NO. 161162 '� EXPIRES Acknowledged before me on , 2025, by Quentin M. Hart and Kelley Fcichle as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public 2 Page 713 of 730 EXI-IIBIT "A" Legal Description Description: Permanent Utility Easement: Part of Lot 1 of Tower Park No. 4, in the City of Waterloo, County of B lack Hawk, State of Iowa, more particularly described as follows. Commencing at the Southwesterly corner of said Lot 1, also being the intersection of the Westerly line of the East 1/2 of the Northeast 1/4 of Section 9, Township 88 North, Range 13 West of the 5th PM. and the Northerly right-of-way line of U.S. Highway 20; thence North 00°26'35" West (assumed bearing for the purpose of this description) along the Westerly line of said Lot I, also being the Westerly line of the East 1/2 of the Northeast 1/4 said Section 9, a distance of 470.00 feet to the Easterly prolongation of the Southerly right-of-way line of Fisher Street; thence South 89°33'28" East along the Easterly prolongation of the Southerly right-of-way line of Fisher Street, 30.00 feet to the Easterly right-of-way line of Winn Street, being the Point of Beginning; thence North 00°26'35" West along the Easterly right-of-way line of Winn Street, 346.09 feet (346.22 feet record); thence Northeasterly 31.42 feet (arc length) along the Easterly right-of-way line of Winn Street, being a 20.00-foot radius curve concave Southeasterly and having a 28.28-foot long chord bearing North 44°33'25" East; thence South 00°26'35" East, 305.27 feet; thence South 48°33'34" East, 47.01 feet; thence South 00°26'35" East 30.29 feet; thence North 89°33'31" West, 55.00 feet to the Point of Beginning. Containing 8,839 Square Feet or 0.20 Acre. 3 Page 714 of 730 See attached, EXHIBIT "B" Plat for Easement 4 Page 715 of 730 Index Legend Location: Part of Lot 1 of Tower Pork No, 4, City of We terloo, County of Black Hawk, State of Iowa Requester: City of Waterloo,lowa Proprietor: Farmers Stale Bank Surveyor: Michael R.Fagle Company: AECOM Michael R. Fa gl e, 501 Sycamore Street Suite 222, Waterloo, Iowa, 50703 Return]o AECOM, nilke,(ogle@aecom,com-319-8/1.6595 PREPARED BY: MICHAEL R. FAGLE P.L,S, 13505 AECOM 501 SYCAMORE STREET, SUiTF. 222. WATERLOO, IOWA 50703 1-319-232-6531 PERMANENT EASEMENT PART OF LOT 1 OF TOWER PARK NO. 4, CITY OF WATERLOO, COUNTY OF BLACK HAWK, STATE OF IOWA NW Cor, E 1/2 NE 1/4 Sec 9 T68N R13Y1 Fnd. Map Nell/Washer 1F16775 from existing tics. Doc. 2021.00012.078. Fntt. 1/2' Rebar Tower Park Drive (60' R-O-W) Existing Drainage Easement Existing 10' Utility Easement Let 3 Tower Park No. 5 End, 112" Reber/Red Plastic — Cap No, L2088 Fisher Street (60' R-0-W) -S'ty R-D-W fine Fisher Street Exlstleg 20' Drainage and Utility Lasemont Lot Tower Technology Park No.1 Veridian Credit Orden Parcel `I' Doc, 2009-00013052 Existing 20' Drainage and Utlifty Easement End, Behar/orange Plastic Cap No. 7011 75 150 SCALE " 150' AECOM P.O.O. End. 518' Reber Num. t-DOT Cap SW Corner Lot 1 Tower Park No. 4 and the SE Comer I.ot L Tower Technology Park No. 1 also befog the intersection of the W'fy Una nt F 1/2 NE 1/4 Sec, 9-00-13W and the N'ly Right.ef-Way Line U.S. Hwy 20 V-Wly Line E 1/2 NE 1/4 Sec. 9-88-13W C7) End, 1/7.." Reber/Orange Plastic Cap No. 20139 -8'ly R-O-W line Winn Street Area of Permanent Easement 8,039 S.F. or 0,20 Aere -1-M1-----Proposed Permanent Utility Easement Lot) JQSY4:rJ.'drk Na.4 Farmers State Bank See Sheet 2 of 2 for Bowing/Distance Table 1 and Description Winn Street t60' R-0-57) Tract 'A" Drainage, Storm Sewer and Utility Easement Tract "B" U.S. Hwy. 20 --- N'ly R-D-W Lfne U.S. Hwy. 20 Revised /41-7.02S )ate Signed: 7-14-2025 SHEET I OF 2 I dart/ min that 111. tr-d Sa-rrylr% d:cwsnl YAP. orcp.r01 1. rr p ,rdr ry da,ct psr.�,ol ,y rrl,la, oral act t ae a -LIp r d t.-d Sus.,w 1�Iy�/y ate or Fora. r - IrI1✓t h s /44-2015 eln11A a. UAaE Late 41rmr.."rAar 1,50 15 IIcerar rrnaol dsSy tr Loader 33,202r rye. rr t1+.1, rorrred by Pat cash Page 716 of 730 PERMANENT EASEMENT PART OF LOT 1 OF TOWER PARK NO. 4, CITY OF WATERLOO, COUNTY OF BLACK HAWK, STATE OF IOWA BEARING DISTANCE 1 TO 2 N 89 ° 33 ' 31 " W 780.69' 780.00' Record 1 TO 3 N GO ° 26 ' 35 " W 1360.07' 1T04 N 00 026'35" W 470.00' 4 TO 5 5 89 °33'28" F. 30.00' 5 TO 6 N 00 ° 26 ' 35 " W 346.09' 346.22' Record 6 TO 7 R= 20.00' L M 31.42' LC w N 44°33'25" E 28.28' 7 TO 8 5 00 ° 26 ' 35 " E 305.27' 8T09 S 48 °33'34" E 47.01' 9 TO 10 S 00 ° 26 ' 35 " E 30.29' 10 TO 5 N 89 ° 33 ' 31 " W 55.00' Description: Permanent Utility Easement Part of Lot 1 of Tower Park No. 4, in the City of Waterloo, County of Slack Hawk, State of Iowa, more particularly described as follows. Commencing at the Southwesterly corner of said Lot 1, also being the intersection of the Westerly line of the East 1/2 of the Northeast 114 of Section 9, Township 88 North, Range 13 West of the 5th P.M. and the Northerly right-of-way line of U.S. Highway 20; thence North 00°26'35" West (assumed bearing for the purpose of this description) along the Westerly line of said Lot 1, also being the Westerly line of the East 1/2 of the Northeast 114 said Section 9, a distance of 470.00 feet to 1 he Easterly prolongation of the Southerly right-of- way line of Fisher Street; thence South 89°33'28" East along the Easterly prolongation of the Southerly right-of-way line of Fisher Street, 30.00 feet to the Easterly right-of-way line of Winn Street, being the Paint of Beginning; thence North 00°26'35" West along the Easterly right-of-way line of Winn Street, 346.09 feet (346.22 feet record); thence Northeasterly 31.42 feet (arc length) along the Easterly right-of-way line of Winn Street, being a 20.00-foot radius curve concave Southeasterly and having a 28.28-foot long chord bearing North 44°33'25" East; thence South 00°26'35" East, 305.27 feet; thence South 48°33'34" East, 47.01 feet; thence South 00°26'35* East 30.29 feel; thence North 89°33'31" West, 55,00 feet to the Pint of Beginning. Containing 8,839 Square Feet or 0.20 Acre. A CAM Revised 7-14-202.5 SHEET 2 OF 2 Page 717 of 730 Prepared by Tim Andera, City of Waterloo, Waterloo, rA 50703. Phone (319) 291-4366 TEMPORARY EASEMENT AGREEMENT This Temporary Easement Agreement (the "Agreement") is entered into as of , 2025 by and between Fanners State Bank ("Grantor"), and the City of Waterloo, Iowa ("Grantee"). 1. Grant of Temporary Easement. In consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration in the amount of $1,827.00, the receipt and sufficiency of which is hereby acknowledged Grantor does hereby grant and convey unto Grantee, and Grantee does hereby accept, a temporary easement for purposes relating to construction of the Improvements (the "Temporary Easement") in, to, upon, over, across, and beneath the real estate (the "Temporary Easement Premises") as set forth on Exhibit "A" attached hereto and by this reference made a part hereof - — 2. Purpose, The Temporary Easement Premises is intended for use by Grantee, its employees, contractors and agents, to construct a new sanitary sewer main, grading, seeding, etc. (the "Lnprovements"). It is the intention of the parties that Grantee shall assume all responsibility for the construction of the Improvements adjacent to the Premises, and that Grantor shall have no liability relating to the Easement or the Improvements except as may arise from the Grantor's own negligent acts or omissions or willful nniscon.duct. Temporary Easement Premises will be restored to its original condition. 3. Grantor Duties and Privileges. Grantor shall deliver possession of the Temporary Easement Premises to Grantee, "as is, where is", without any representation or warranty as to the condition of same. Grantor shall have no duty to prepare the Temporary Easement Premises in any way for Grantee's use. Following transfer of possession of the Temporary Easement Premises, Grantor shall have no further duty or obligation with respect to same, except as set forth herein. Grantor may mow or care for grasses and vegetation growing in the Temporary Easement Premises during the period of this Agreement, but may not conduct other activities upon the Temporary Easement Premises without the prior written consent of Grantee. (hantor agrees that any activities that Grantor, its officers, employees, contractors or agents undertake on the Temporary Easement Premises during the term hereof shall be at their sole risk, and Grantor hereby Page 718 of 730 agrees to indemnify Grantee, its officials, officers, employees, contractors and agents, with respect to any and all claims for injuries, death, property damage, property loss or otherwise, arising from the acts or omissions of Grantor, its officers, employees, contractors or agents, on or about the Temporary Easement Premises during the term of this Agreement. 4, Grantee Duties. Following completion of Grantee's work in the Premises, Grantee shall restore the Premises to its condition prior to the commencement of construction work, including but not limited to reseeding any grassed areas disturbed by construction activities, Except as may be caused by the negligent acts or omissions of Grantor, its employees, agents or contractors, Grantor shall not be liable for any injury or damage to any person or property resulting from Grantee's exercise of the rights herein granted. To the extent permitted by applicable law, Grantee agrees to indemnify and hold Grantor, its employees, agents and contractors, harmless against any loss, damage, injury or any claim or lawsuit for loss, damage or injury arising out of or resulting from the negligent acts or omissions or willful misconduct of Grantee or its employees, agents or contractors. 5. Term. This Temporary Easement shall cease upon the earlier of completion of Improvements or July 1, 2026, IN WITNESS WHEREOF, the patties have executed this Temporary Easement Agreement by their duly authorized representatives as of the date first set forth above, FARMERS STATE BANK By; Dus CITY OF WATERLOO, IOWA �!✓ By; ors tot , Executive Vice President Attest: Quentin M. Hart, Mayor Kelley Felchle, City Clerk STATE OF �ow4_ ) ) ss. Nau w1(— COUNTY ) Acknowle ed before me on Jl�Li 0,9 , 2025, by D V n-1Scfcm as �U of Farmers State Bank. L otary Public rlAstio,,DANALHUMMEL COMMIpSSSIIONNO. 161162;' '.';' M C�:1 al 4 6 . EXPERt=S i ryp^x F Page 719 of 730 STATE OF 1OWA ) ss, BLACK HAWK COUNTY ) Acknowledged before me on , 2025, by Quentin M. Hart and Kelley Felchle as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public Page 720 of 730 Index Legend Location: Part of Lot 1 of Tower Park No. 4, City of waterloo, County of Mack Hawk, State of Iowa Requestor: City of Waterloo, Iowa Proprietor: Farmers State Bank Surveyor: Michael R. Fap,le company; AECOM Michael R. Fagle, 501 Sycamore Street, Suite 222, Waterloo, Iowa, 50703 Return To AECOM, rnIke.fagie@aec0 n,com - 310-8711-G595 EXHIBIT A TEMPORARY EASEMENT PART OF LOT 1 OF TOWER PARK NO, 4, CITY OF WATERLOO, COUNTY OF BLACK HAWK, STATE OF IOWA NW Cyr, E 1f2 NE 1/4 Sec 9 T88N R13W End. May NallAVasher 1.(10775 from exlstlig ties. Dar. 2021-00012070. Fnd, 1/2' Reber Tower Paris Drive (60R-()-W) Existing Drainage Easerent Existing Ur utility Easement Lot 3 7oxer park No. 5 Euad. 1/7° Reber/Red Plastic -- Cap No. 12088 Fisher Street i00' R-D-W) -S'ly R-D-W Rrre Fisher Street ExIsting 20' f)roleat)o and Utility Easement Lot 1 Tower Technology Park No. 1 Veridlarr Credit Union Parcel '1" Doc.2009-00013957 Existing 20' Drainage oral Utility Easement Fnd. Rebar/Dran9e Plastic Cap Nu, 7811 i ..t^^ � 50 SCALE]." = 150' AECOM Fnd. 5/a" debar Alum. Ft)OT Cap SW'ly Comer I.ot 1 Tower Park No. 4 and the SEly Corner Lett TowerTechnriogy Park No. 1 also being the httersectlun of the W'iy lino of F 1/2 NE 114 Sec. 9-80-13W and the N'ly right-of-way Poe V.S. Hwy 20 V-Vily Line E 1/2 NE 1/4 sec, 9•90-13W Fnd. 1/2' ReberfOrenye Plastic Cap No, 20139 1 E'iy ft-O-W line Winn Street -Proposed 25-foot Wide Temporary Easement d l I 120.00' f T0' 25,0 I IN. I ' N. I 1 Proposed Permanent Utility Easement Area of Temporary Easement 7,907 5. F. or 0.18 Acre Ter 1 .Tower Park No.9_, Farmers State flank Winn Street tb0' R-O-W) 'tract `A" Drainage, Storm Sewer and Utility Easement Tract'8" 1f.5. Hwy, 20 fi'!y R-D-W Una U,S. Hwy. 20 Revised 7-14-2025 SHEET 1 OF 1 Page 721 of 730 CITY OF ATERLO 0 J�. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving a Temporary Easement Agreement with Veridan Credit Union, located at 233 Fisher Drive, in conjunction with the Winn Street Sanitary Sewer Extension Project, and authorizing the Mayor and City Clerk to execute said documents. RECOMMENDED COUNCIL ACTION Approval. SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is a resolution approving a temporary easement agreement with Veridan Credit Union, located at 233 Fisher Drive, in conjunction with the Winn Street sanitary sewer extension project, and authorizing the Mayor and City Clerk to execute said documents. This sewer extension project is the beginning stages of preparing to extend sanitary sewer south of Highway 20 to serve the South Waterloo Business Park for new development. The temporary easement is needed for regrading and seeding after the sewer is installed. The temporary easement had a calculated value of $5,360.00, however, Veridian Credit Union is donating the use of the temporary easement at no cost. NEIGHBORHOOD IMPACT The new sewer will be part of serving the South Waterloo Business Park for future economic development. DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION All easements for this project have been accepted, and it is anticipated that the project will go out for bids this fall. COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES N/A ALTERNATIVE ACTION Page 722 of 730 LEGAL DESCRIPTION ATTACHMENTS 1. Temporary Easement Agreement Page 723 of 730 Prepared by Tim Andera, City of Waterloo, Waterloo, IA 50703. Phone (319) 291-4366 TEMPORARY EASEMENT AGREEMENT This Temporary Easement Agreement (the "Agreement") is entered into as of , 2025 by and between Veridian Credit Union ("Grantor"), and the City of Waterloo, Iowa ("Grantee"). 1. Grant of Temporary Easement. In consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged Grantor does hereby grant and convey unto Grantee, and Grantee does hereby accept, a temporary easement for purposes relating to construction of the Improvements (the "Temporary Easement") in, to, upon, over, across, and beneath the real estate (the "Temporary Easement Premises") as set forth on Exhibit "A" attached hereto and by this reference made a part hereof. 2. Purpose. The Temporary Easement Premises is intended for use by Grantee, its employees, contractors and agents, to construct a new sanitary sewer main, grading, seeding, etc. (the "Improvements"). It is the intention of the parties that Grantee shall assume all responsibility for the construction of the Improvements adjacent to the Premises, and that Grantor shall have no liability relating to the Easement or the Improvements except as may arise from the Grantor's own negligent acts or omissions or willful misconduct. Temporary Easement Premises will be restored to its original condition. 3. Grantor Duties and Privileges. Grantor shall deliver possession of the Temporary Easement Premises to Grantee, "as is, where is", without any representation or warranty as to the condition of same. Grantor shall have no duty to prepare the Temporary Easement Premises in any way for Grantee's use. Following transfer of possession of the Temporary Easement Premises, Grantor shall have no further duty or obligation with respect to same, except as set forth herein. Grantor may mow or care for grasses and vegetation growing in the Temporary Easement Premises during the period of this Agreement, but may not conduct other activities upon the Temporary Easement Premises without the prior written consent of Grantee. Grantor agrees that any activities that Grantor, its officers, employees, contractors or agents undertake on the Temporary Easement Premises during the term hereof shall be at their sole risk, and Grantor hereby Page 724 of 730 Page 725 of 730 IN WITNESS WHEREOF, the parties have executed this Temporary Easement Agreement by their duly authorized representatives as of the date first set forth above. VER.IDIAN CREDIT UNION CITY OF WATERLOO, IOWA e:A,,, By: Tanner Cheesman, Manager of Facilities Quentin M. Hart, Mayor STATE OF,,, Akee Acknowledged bye ly BF cy /OW STATE OF IOWA ) ss. Attest: Kelley Felchle, City Clerk. COUNTY) ore me on,01C O ,2025, by ,, I -Aiine( Csil°ena- (-frac of Veridian redit Union. LORIYOUNGBLUT Commission No.813798 My Com Is inn Expires ) ss. BLACK HAWK COUNTY ) de-tt Notary Pu61ic Acknowledged before me on ,2025, by Quentin M. Hart and Kelley Felchle as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa. Notary Public Page 726 of 730 PROJECT: Winn Street Sanitary Sewer Extension PARCEL: 233 Fisher Drive OWNER: Veridian Credit Union OFFER TO DONATE FORM As owner(s) of real estate needed for the above -referenced project, and acknowledging the fact that we are entitled to just compensation for the subject property interests, nevertheless, we desire to donate the temporary construction easement. We hereby waive such compensation rights and will promptly execute the necessary documents for the City of Waterloo, Iowa. This donation to the City of Waterloo, Iowa, is made knowingly, voluntarily, and not under coercion or threat of any nature by the City of Waterloo or its agents. Before signing this form, we have had the opportunity to consult with our own legal and tax advisors. References in the singular number include the plural, and vice versa. Veridian Credit Union R By: Its: STATE OF ) ss. OUNTY ) Acknowledged bore me on , 2025, by as YY1 r �%� (4 ail/f Veridian Credit Union. 3 Notary Public t.. IL / Gr'i r1C r (J e e e iric 6 LORI YOl1NGBLUT Commission No.813798 My Commission Eres Page 727 of 730 CITY OF J ,ATERLOO �. COMMUNICATION TO THE WATERLOO CITY COUNCIL NAME AND DEPARTMENT Noel Anderson, Community Planning and Development Director Planning & Zoning Department MEETING DATE September 2, 2025 AGENDA ITEM TITLE Resolution approving a Release of a Mortgage between the City of Waterloo and Central Property Holdings, LLC for property located at 221 Franklin Street, and authorize Mayor and City Clerk to execute said document. RECOMMENDED COUNCIL ACTION SUMMARY STATEMENT AND BACKGROUND INFORMATION Transmitted is for a resolution approving a Release of a Mortgage between the City of Waterloo and Central Property Holdings, LLC for property located at 221 Franklin Street. The City of Waterloo secured a mortgage of $400,000.00 to assure the new building got constructed. Since the building was constructed, the obligations of the development have been met, however, the development agreement and minimum assessment agreement will still remain in place. The property is in the process of being sold, and due to the city no longer needing to be a mortgage holder, release of it is necessary so the new buyer can close on the property. NEIGHBORHOOD IMPACT DATA, ANALYSIS, AND STRATEGIES IMPLEMENTATION, ACCOUNTABILITY, AND COMMUNICATION COMMUNITY ENGAGEMENT METHODS SOURCE OF EXPENDITURES ALTERNATIVE ACTION Page 728 of 730 LEGAL DESCRIPTION ATTACHMENTS 1. Release of Mortgage Page 729 of 730 Prepared By: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 (319) 234-1766 After Recording Return To: Eric W. Johnson, P.O. Box 178, Waterloo, IA 50704-0178 RELEASE OF REAL ESTATE MORTGAGE The undersigned, the present owner of the mortgage hereinafter described, does hereby acknowledge that a certain mortgage bearing date of August 23, 2017, made and executed by Central Property Holdings, LLC to the City of Waterloo, Iowa and Recorded in the records of the office of the Recorder of the County of Black Hawk, State of Iowa, recorded as Instrument No. 201800003785 on August 30, 2017, is redeemed, paid off, satisfied and discharged in full. Words and phrases herein, including acknowledgment hereof, shall be construed as in the singular or plural number, and as masculine, feminine or neuter gender, according to the context. Dated City of Waterloo, Iowa By: Quentin Hart Its: Mayor By: Kelley Felchle Its: City Clerk STATE OF IOWA, COUNTY OF BLACK HAWK This record was acknowledged before me on , by Quentin Hart and Kelley Felchle, as Mayor and City Clerk, respectively, of the City of Waterloo, Iowa, a municipal corporation, created and existing under the laws of the State of Iowa. Signature of Notary Public Page 730 of 730