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Home My WebLink AboutCentral_Garage_(Turbocharger_with_Actuator)Docusign Envelope ID: B4387164-D743-4320-96E6-8081B8B59DB2 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 9/15/2025 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,386.40 plus est. shipping costs of $ 500.00 to pay for or purchase Turbo Charger and Actuator on 121305. This purchase or expenditure is being made because: Turbo charger is seizing on the Fire Department's #121305 and causing it to go into "limp mode". Vendor selected for this purchase: Reliant Fire Apparatus (Slinger, WI) 0 Bids or written quotes were taken on this purchase, as follows: $3,386.40 - Reliant Fire (after core return) $3,580.20 - Reliant Fire (after core return) $6,531.00 - Truck Center Companies (after core return) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: .1 General Fund ❑ Road Use Tax Sewer n Sanitation E. Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen (Signature Dept. Head or Designee) $ 66,000,00 $ 51,195.30 Signed by: 9„5125 r—�°°d 9/15/2025 Date cf iTattiT6A' if iAnce Dept. Review) Date K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) Docusign Envelope ID: B4387164-D743-4320-96E6-8081B8B59DB2 8/28/25, 12:29 PM Estimate Reliant Fire Apparatus, Inc. 4769 NE list Court Des Moines, IA 50313 serviceia@refiantfire.com 515-350-7491 Bill To WATERLOO FIRE RESCUE 425 E Third Street Waterloo, IA 50703 Terms Net 30 COUNTER SALE ESTIMATE Due Date Unit 9/27/2025 CS: Date: Remit To Reliant Fire Apparatus PO BOX 470 Slinger, WI 53086 Purchase Order CS-IA-3130 812812025 Line Part# Description UOM Quantity Rate Amount 1 3798338RM-WA 2 Inherent Core For 3798338RM•WA 3 Dirty Core For 3798338RM-WA Shipping charges vrili be determined once order is placed Turbo charger &Actuator 1 53,386.40 $3,386.40 Inherent Core for Turbo charger 1 $1,440.00 $1,440.00 Dirty Coro for Turbo charger -1 $1,440,00 •$1,440.00 Subtotal $3,386.40 Total $3,3136.40 Balance $3,386,40 The details and the estimate for the repairs provided above are based on our first Inspection end do not constitute a guarantee that no fudher work or pads w11 be required. The estimate is not a guarantee of the final price of the repairs. The iotal big of work and final price r,Jl be as per the deceits evegabie on comp'etton of tho repairs. Other terms and ccndbons es app'kab.e. if you authorize us to perform the above repairs, either verbaly or in writing, you agree to pay in fuP1 for the work performed and pads required. Estimates do not Include shipping, handling, or tariffs. A surcharge of 4.00% of the Iransection amount an Visa and l.fastercard purchases, which is not greater than our cost of acceptance, %sr! be charged. We do not surcharge Visa and f.fastercard debit cards, Part Returns; Returns rill be accepted within fourteen (14) days of Me original invoice date and subject to a 25%resfocking fee for non fabricated or special order pads. Fabricated or special order parts sates are final and non-retumabre. Shipp:ngrhandlin re.ghb'surcharges Incurred ni:f be the respons,bilay of the Purchaser and not refunded from the originalinvo!ce. We would love your feedback! Please tell us how we did using the link below. It will only take a minute of your time and each review helps us to grow and improve our service, https:hbit.lylreli antservice 1k3O � https://app.fullbay.cam/office/workorder/printRepairOrderinvoice.html 1/1 Docusign Envelope ID: B4387164-D743-4320-96E6-8081B8B59DB2 8/28/25, 12:24 PM Estimate Reliant Fire Apparatus, Inc. 4769 NE 21st Court Des Moines, IA 50313 serviceia@reliantfire.conl 515-350-7491 Bill To WATERLOO FIRE RESCUE 425 E Third Street Waterloo, IA 50703 Terms Net 30 Line Part€! Due Date 9f27/2026 Description COUNTER SALE ESTIMATE Unit CS: Date: Ship To WATERLOO FIRE RESCUE 625 Glenwood Street Waterloo, IA 50703 CS-IA-3129 8/28/2025 Remit To Reliant Fire Apparatus PO BOX 470 Slinger, WI 53086 Purchase Order UOM Quantity Rate Amount 1 T-5324134RX 2 Inherent Core For T - 5324134RX 3 Dirty Core For T - 5324134RX Turbocharger Assembly wlActuator Inherent Core for Turbocharger Assembly w/Actuator Dirty Core for Turbocharger Assembly wiActuater Shipping charges will be determined once order Is placed $ 3,580,20 $1,800.00 S1,800.00 Subtotal Total Balance $3,580.20 51,800.00 $1,800.00 $3,580.20 $3,580.20 $3,580,20 The details and the estimate for the repairs provided above are based on our first inspection and do no! constitute a guarantee that no further work or parts will be required. The estimate is not a guarantee of the final price of the repairs. The tole/ bill of work and final price isiif be as per the details oval+able on completion of the repairs. Other terms and conditions es applicable. if you authorize us to perform lire above repairs, either verbally or in writing, you agree to pay in kJ! for the csurkperformed and parts required. Estimates do not Include shipping, handling, or tariffs, A surcharge of 4.0014 of the transaction amount an Visa and Mastercard purchases, which is no! greater than our cos! of acceptance, vdii be charged. We do not surcharge Visa and f.fastercard debit cards, Part Returns: Returns vill be accepted ccithin fourteen (14) days of the original Invoice dale and subject to a 755; restocking fee for non -fabricated or special order parts. Fabricated or special order pads safes are final end non -returnable. Shipp'ngrhand.ng,fre,ghVaurcharges Incurred wi.l ba the responsb"sty of the Purchaser and not refunded from the original invoice. We would love your feedback! Please tell us how we did using the Zink below. It will only take a minute of your time and each review helps us to grow and improve our service, https:{fbil-lyfreliantservlce os' https:l/app,fullbay,comloffice/workorderlprintRepairOrderinvoice.himi 111 Docusign Envelope ID: B4387164-D743-4320-96E6-8081B8B59DB2 101 PLAZA DRIVE Elk Run Heights, IA 50707 P: (800) 582-5789 F: Ca C❑ M P A N I E 8 Scan the QR code and tell us how we did, we would love to hear your feedback!! Sold CITY OF WATERLOO - 75363 To 625 GLENWOOD ST WATERLOO, IA 50703 Ship CITY OF WATERLOO - 75363 To 625 GLENWOOD ST WATERLOO IA 50703-4063 PHONE NUMBER (319) 291-4445 ESTIMATE: EP302049200 ESTIMATE: DATE INVOICE SHIP VIA OPS # SALESPERSON FLEET UNIT ID SALE TYPE TERI.IS CUSTOMER PO# 08t28/2025 1 : 20:31 PM DELIVERY OPS WL2 20215 PRET AR OTT SHP OTY BOO ITEM DESCRIPTION BIN1 BIN2 UNIT -PRICE EXTO PRICE 1 6476163NX KIT TURBOCHARGER ACTUATOR NOLOC NOLOC 1,995.00 1,995.00 1 6476163NX-CORE (2837201D) KIT TURBOCHARGER AC NOLOC NOLOC 312.50 je 312.50 *WILL COME WITH INSTALL KIT 1 FRTIN FREIGHT INI3OUND 25.00 25.00 1 3798338RX KIT ICP TURBOCHARGER NOLOC NOLOC 4,511.00 4,511.00 1 3798338RX-CORE (3780074D) KIT ICPTURBOC1IARGE CORE CORE 781.25 /781.25 r;STIMATE (95-3(oo ,kim° a(i �a13oS ��iaF3.35c+�. SIGNATURE X The nab' warranties applying to this pan(s) are this which maybe offered by the manufacmrrr. The <dldng dealer F IF.R1'.11'' expressly disclaims all warrannr s, either cypress nr implied, inducting any uuphtd w-arrantics of ntcreltantshility nr fitncs for a particular purpose, and ncithet assumes or authorizes my other person to assume for it any Iishilh in connection with the tale of this pan(s) and/or service. Buyer hall not be entitled to r.cn•cr(sotn the x]]ing dater any tons, qucnlial darnag.s, damages to prop, rty, damages for lass of use, loss of time, Inns of profit, or income, or any either incidendal danaagcs. TER\IS NET. NO CASH DISCOUNT. Payment is clue by the 10hh of month fonooing purchase. ,5 FINANCE: CHARGE of l(',/0 PER .AN NUM will be charged on al/ acu tints which hAve hairnet s Yl days or more past due. 15`/, handling charge on all parts returned fur credit or ecchanb . Relnnas rnhiect nr'nipretinn and rcmrck fee. Open kits and electrical pan, are not elide for retnm. All rl tin, and returned" 4x1s most he accompanied hr this hill. NO RETURNS AFTER Ul DAYS. AR SUB -TOTAL S 7,599.75 TAX S 0.00 PREPAY S 0.00 FREIGHT — S 25.00 TOTAL $ 7,624.75 Please Remit Payment to: Track Center Companies 14321 Comhlssker Rd Omaha, NE 68138 REMIT TO: 14321 Cornhusker Rd Omaha, NE 68138 866-751-1189 Page ] of I