HomeMy WebLinkAbout09.02.2025_Finance_Committee_MinutesDocusign Envelope ID: 07E17CFF-DC15-4329-8198-50F3DD32CB7C
September 2, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the August 18, 2025, Finance Committee meeting as proposed or
amended.
Nichols/Chiles
that the minutes of August 18, 2025, as proposed, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Nichols/Chiles
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Scott Strader, Chief Plumbing Inspector
Class/Meeting: IAPMO Conference
Destination: Palm Springs, CA
Dates: September 12-19 2025
Amount not to exceed: $2,214.40
Sheila Steffen, Public Works Coordinator and Amber Chase, WMS Administrative
Secretary
Class/Meeting: Iowa League of Cities Annual Conference
Destination: Des Moines, IA
Dates: September 17-19, 2025
Amount not to exceed: $1,165.00
JD Van Dyke, Lietenant Fire Inspector
Class/Meeting: 2025 HSFSA Fire & Building Safety Conference
Destination: Des Moines, Iowa
Dates: November 5-6th, 2025
Amount not to exceed: $575.00
Greg Ahlhelm, Building Official
Class/Meeting: Fire Safety Association - 2025 Fall Conference
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Docusign Envelope ID: 07E17CFF-DC15-4329-8198-50F3DD32CB7C
Destination: Des Moines, IA
Dates: November 4-6, 2025
Amount not to exceed: $628.98
Brad Baldwin - Property Safety Inspector
Class/Meeting: Fire Safety Association - 2025 Fall Conference
Destination: Des Moines, IA
Dates: November 4-6, 2025
Amount not to exceed: $556.58
(2) Fire Personnel
Class/Meeting: First Responder Peer Support/Chaplain Training
Destination: Hiawatha, IA
Dates: September 10, 2025
Amount not to exceed: $302.96
(5) Fire Personnel
Class/Meeting: Pierce Fire Apparatus Plant Tour
Destination: Appleton, WI
Dates: September 3-4, 2025
Amount not to exceed: $1,110.00
Chris Youngblut, Technology Services Director
Class/Meeting: Iowa League of Cities Annual Conference
Destination: Des Moines, IA
Dates: September 17-19, 2025
Amount not to exceed: $870.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Chiles/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Building Maintenance (Parking Ramp Elevator)
Amount: $9,230.00
Expenditure: Repair/Remodel of the E. 5th Street Parking Ramp elevator.
Building Maintenance (Emergency Repair)
Amount: $6,300.00
Expenditure: Emergency Repair of Hazardous Materials Regional Training Center Roof.
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Docusign Envelope ID: 07E17CFF-DC15-4329-8198-50F3DD32CB7C
Building Maintenance (City Hall Repair)
Amount: $3,547.00
Expenditure: Emergency repair to windows leaking at City Hall.
Building Maintenance (Floor Repair)
Amount: $3,277.00
Expenditure: Floor tiles at the Center for the Arts need replacing.
Central Garage (Replacement Transmission)
Amount: $13,075.00
Expenditure: Replacement transmission for unit #410301.
Central Garage (Replacement Floor)
Amount: $6,215.52
Expenditure: Parts and labor to replace damaged floor for unit #151815.
Clerk's Office (Annual Renewal)
Amount: $18,119.00
Expenditure: Annual Iowa League of Cities membership dues.
Finance (Plan -It! Renewal)
Amount: $9,975.00
Expenditure: (1) year of Plan -It! Capital Planning Software subscription renewal.
Leisure Services (Mayor's Fun Run Shirts)
Amount: $5,605.00
Expenditure: Kids shirts for the Mayor's Fun Run.
Leisure Services (Advertisement)
Amount: $15,000.00
Expenditure: TV advertisement package and commercial production for golf course marketing
with On Media to increase play and revenue at each facility.
Leisure Services (Advertisement)
Amount: $15,000.00
Expenditure: TV advertisement package and commercial production for the Cedar Valley
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Docusign Envelope ID: 07E17CFF-DC15-4329-8198-50F3DD32CB7C
SportsPlex with On Media to help retain members and recruit new members.
Leisure Services (Young Arena Audio Upgrades)
Amount: $109,586.50
Expenditure: Audio controls, amps, additional speakers and microphone upgrades to replace
aging equipment to maintain professional sound quality for all events at Young Arena.
Leisure Services (Multi -Purpose Room Flooring)
Amount: $37,359.00
Expenditure: Robins Pulastic Classic 90 seamless pad and urethane flooring for the Multi -
Purpose Room at the Cedar Valley SportsPlex.
Mayor's Office (Cedar Valley Coalition Dues)
Amount: $3,450.00
Expenditure: Cedar Valley Coalition membership dues for FY26.
MIS (HPE Aruba Switch)
Amount: $4,548.96 + $5.00 S/H
Expenditure: HPE Aruba 6200M 48 Port Switch for Leisure Services Administration Building.
Police (Patrol Car Laptops)
Amount: $15,774.85
Expenditure: Replacement of five end -of -life patrol car Toughbook laptops.
Sanitation (Refuse Carts)
Amount: $41,236.00 + $2,500.00 S/H
Expenditure: (793) 95 gallon refuse carts.
Street Dept (Grapple Bucket)
Amount: $8,972.24 + $700 S/H
Expenditure: (2) grapple buckets to be used as attachments for skid loaders.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Nichols
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve the project budget amendment of $15,000.00 to use Hotel Motel funds awarded to
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Docusign Envelope ID: 07E17CFF-DC15-4329-8198-50F3DD32CB7C
advertise the Sportsplex.
Approve the project budget amendment of $15,000.00 to use Hotel Motel funds awarded to
advertise golf courses.
Approve budget amendment to increase Misc Revenue revenue line and increase Computer
Software expense line, in the amount of $6,945.00, for software renewals and purchases, as
submitted by the Planning Department.
BILLS PAYMENT
August 25, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated August 25, 2025, in
the amount of $5,618,978.70, be approved. Voice vote -Ayes: Three. Motion carried.
September 2, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated September 2, 2025,
in the amount of $3,026,386.30, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Nichols/Chiles
that the meeting be adjourned at 5:16 p.m. Voice vote -Ayes: Three. Motion carried.
p—Signed by:
Kelley `retc4,te
City Clerk
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