HomeMy WebLinkAboutMIS_Dept_(VMware_Upgrade)Docusign Envelope ID: DC93182E-EFC3-468E-9821-2C5F19E6OADB
City Clerk Use Only
Finance Committee
Approval Date 10/6/2025
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 3,000 plus est. shipping costs of $ 0 to pay for or purchase
Professional Services from Davenport Group for upgrade of VMware environment.
This purchase or expenditure is being made because:
Current VMware enivironment is version 7 which is going out of support. Need assistance to
upgrade to version 8.
Vendor selected for this purchase:
Davenport Group
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Davenport Group set up our virtual environment and has assisted in upgrades in the past.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1319
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 20,000
and the current available balance is $ 16,793.54
Respectfully submitted,
Chris Youngblut 09/23/2025
1-Signed by:
By at Wood
10/6/2025
(Signature Dept. Head or Designee)
Datediia'1Wilii"ance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)