HomeMy WebLinkAboutPolice_(Microsoft_Annual_Agreement)Docusign Envelope ID: DC93182E-EFC3-468E-9821-2C5F19E6OADB
City Clerk Use Only
Finance Committee
Approval Date 10/6/2025
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ $55,774.32 plus est. shipping costs of $ 0 to pay for or purchase
Annual software licenses agreement for the Police Department computers for Microsoft
products: Professional, Windows Professional, Remote Desktop, and Core Cal license.
This purchase or expenditure is being made because:
This is an annual license renewal of Microsoft products for all the Police Department
computers.
Vendor selected for this purchase:
Insight Public Sector
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Insight is the vendor who has the State of Iowa bid for Microsoft software and is the only
company that can bid the software package the department needs for the enterprise
agreement
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
324-11-1100-2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Aaron McClelland, Asst. Chief 9/22/25
$ 213,350.00
$ 213,350.00
1-B-1.41.,4r Wood
Signed by:
10/6/2025
(Signature Dept. Head or Designee)
Date N(St afef el ifidnce Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)