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Home My WebLink AboutInvision_Proposal_-_PW_Facility_Fuel_Island__-_10.6.2025Docusign Envelope ID: 377E1D49-EFF1-47E3-BBBC-21846B7574E4 INVISION PLANNING I ARCHITECTURE I INTERIORS DESIGN SERVICES PROPOSAL 2025 WATERLOO PUBLIC WORKS PLANNING 7.22.25 Randy Bennett Public Works Director City of Waterloo Randy.bennett@waterloo-ia.org Randy, Thanks for meeting with us and walking through your plans for the Public Works Campus. We've made some assumption based upon our meeting to get the conversation started. PROJECT INFORMATION 1. Scope a. The intent of the study is to modify the current planning and locate high level future needs for the building and site to plan for incremental additions of physical needs to the site in an approach that doesn't negatively impact future decisions. b. General notes from our meeting. i. Locate new fueling station options ii. Locate a new building to include the following. 1. New brine tanks and equipment with space for 4 tanks long term. 2. Sanitation vehicle storage. Match existing size. 3. Flood pump storage space (2nd floor?) 4. New wash bays 2-3 stalls (1 grit removal bay, 1 large and 1 small vehicle) iii. Expand maintenance operations in the existing wash bay footprint. iv. Expand equipment storage in vacated areas. v. Additional staff parking vi. Avoid brownfield contamination areas. c. Some work may be performed by city staff. d. Adjacent residential properties continue to be purchased slowly. e. The transfer station across Linden Ave. is not a priority at this time. 2. Budget a. There is no budget at this time. b. This is largely about planning and identifying potential costs for early phases. 3. Schedule a. Construction to begin for fuel station early 2026 ideally. b. Design process schedule. Week of: i. 7.21.2025 - Proposal submitted ii. 8.4.2025 — proposal approved iii. 8.4.2025 — INVISION to gather scope information and deliver Enriching lives through architecture invisionarch.com 900 MULBERRY STREET DES MOINES, IA 50309 515.633.2941 360 WESTFIELD AVENUE, STE 401 WATERLOO, IA 50701 319.233.8419 6420 SOUTHPOINT PKWY, STE 120 JACKSONVILLE, FL 32216 904.398.3939 Docusign Envelope ID: 377E1D49-EFF1-47E3-BBBC-21846B7574E4 INVISION PLANNING I ARCHITECTURE I INTERIORS iv. 8.11.2025 — WPW to confirm scope information v. 8.18.2025— INV work on possibilities vi. 8.25.2025 — INV/WPW joint work session vii. 9.4.2025 — INV refine concept viii. 9.11.2025 — INV WPW meet to finalize. ix. Follow up as needed. 4. Team a. Tim Turnis and I will lead the work. b. We have not included consultants and do not believe they will be needed for the initial phase. If consultants are found to be necessary, we can help get them on board, and they would be invoiced at a direct rate. 5. Form of Contract a. This letter will serve as the form of agreement for the study. b. We propose to work hourly on this and estimate the total amount to be less than $8,500. c. We do not anticipate any reimbursable expenses. If expenses are found to be necessary and approved by you, we will invoice as a direct reimbursable without markup. If you have any questions, give me a call at 319.239.5496. We look forward to continuing to work with you and the public works department. Thank you for the opportunity! Best, Brad Leeper, AIA P tnuigned by: 61AatfitA, (kart 10/6/2025 uRffaiiibticgitnature for approval Date Enriching lives through architecture invisionarch.com 900 MULBERRY STREET DES MOINES, IA 50309 515.633.2941 360 WESTFIELD AVENUE, STE 401 WATERLOO, IA 50701 319.233.8419 6420 SOUTHPOINT PKWY, STE 120 JACKSONVILLE, FL 32216 904.398.3939 Docusign Envelope ID: 377E1D49-EFF1-47E3-BBBC-21846B7574E4 Effective 7/1/24 I \VISION 2024-2025 HOURLY RATES SCHEDULE Partner $375 Project Manager Project Architect Intern Architect Student Intern Interior Designer Medical Planner Education Planner Laboratory Planner QA/QC Cost Estimator Construction Administrator Specification Writer Graphic Designer Production (modeling, drafting) Administrative $135 - $250 $110-$180 $85 - $110 $65 - $70 $75 - $170 $185 - $265 $185 - $265 $185 - $265 $115-$185 $80 - $125 $85 - $185 $135-$160 $80 - $150 $105 - $150 $75 - $165 Services provided on an hourly basis shall be performed in accordance with the Schedule of Hourly Rates in effect at the time of performance. This schedule is updated annually and will be adjusted with normal review practices.