HomeMy WebLinkAbout09.15.2025_Finance_Committee_Minutes_(1)Docusign Envelope ID: 377E1D49-EFF1-47E3-BBBC-21846B7574E4
September 15, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and Dave Boesen.
John Chiles arrived at 5:12.
Approval of Agenda as proposed or amended.
Nichols/Boesen
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of the minutes of the September 2, 2025, Finance Committee meeting as proposed or
amended.
Nichols/Boesen
that the minutes of September 2, 2025 Finance Committee meeting as proposed, be approved.
Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Boesen/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Aric Schroeder, City Planner; Lexi Schneider, Planner II and Tim Andera, Planner II
Class/Meeting: Iowa League of Cities Conference 2025
Destination: Des Moines, IA
Dates: September 18, 2025
Amount not to exceed: $1,028.20
Lexi Schneider, Planner II and Tim Andera, Planner II
Class/Meeting: Housinglowa Conference 2025
Destination: Cedar Rapids, IA
Dates: September 3-4, 2025
Amount not to exceed: $929.40
Officer Marcus Harrington
Class/Meeting: FLETC Physical Security Assessments
Destination: Larchwood, IA
Dates: September 16-18, 2025
Amount not to exceed: $775.00
Sergeant Pohl and Detectives M. Lippert and Watson
Class/Meeting: ICAC Task Force Training
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Docusign Envelope ID: 377E1 D49-EFF1-47E3-BBBC-21846B7574E4
Destination: Des Moines, IA
Dates: September 29-30, 2025
Amount not to exceed: $341.00
Sergeant J. Ehlers, Detectives Kramer and Aitchison
Class/Meeting: Armed Suspect Recognition & Firearms Seizures
Destination: Topeka, KS
Dates: December 7-9, 2025
Amount not to exceed: $1,866.00
Deric Kieler, Dalton Huebner and Lucas Mortensen, Firefighter/EMT
Class/Meeting: Paramedic School
Destination: Hawkeye Community College
Dates: August 21, 2025 - July 2026
Amount not to exceed: $22,000.00
Mayor Quentin Hart
Class/Meeting: US Conference of Mayors
Destination: Oklahoma, OK
Dates: September 25-27, 2025
Amount not to exceed: $1,200.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Chiles
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Central Garage (Turbocharger Assembly with Actuator)
Amount: $3,580.20 + $500 S/H
Expenditure: (1) Turbocharger Assembly with Actuator for Fire unit #121304.
Central Garage (Spring Bracket Replacement)
Amount: $2,758.87 + $500.00 S/H
Expenditure: (1) Left-hand front spring bracket from spring to frame on unit #151910.
Central Garage (Turbocharger with Actuator)
Amount: $3,386.40 + $500.00 S/H
Expenditure: (1) Turbocharger with Actuator on fire truck #121305.
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Docusign Envelope ID: 377E1 D49-EFF1-47E3-BBBC-21846B7574E4
Cultural & Arts (Window Replacement)
Amount: $2,644.56
Expenditure: Purchase and installation of (2) large UV windows with insulated tempered glass.
Finance (Arbitrage Testing)
Amount: NTE $3,500.00
Expenditure: Arbitrage testing for general obligation bonds 2022B.
Leisure Services (Flooring)
Amount: $16,790.00
Expenditure: New kitchen flooring and refinishing of family locker room and pool hallway
flooring.
Leisure Services (Tempered glass for Young Arena)
Amount: $4,571.00
Expenditure: (4) pieces of 5/8" tempered glass (47.25" x 72") for Young Arena
Police (Lexipol Annual Subscription)
Amount: $29,071.09
Expenditure: Annual maintenance and subscription for policy management and training for the
entire department.
Police (Annual Audit)
Amount: $4,733.45
Expenditure: Crime Lab accreditation annual audit.
Sewer (Fuel Pump)
Amount: $2,932.31
Expenditure: Fuel pump for generator.
Sewer (Emergency Roof Replacement)
Amount: $209,585.00
Expenditure: Emergency replacement of the roof on Building 15 (Headworks) at the wastewater
treatment plant.
Sewer (Blower)
Amount: $8,150.77
Expenditure: Service to aeration basin blower for vibration alarm.
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Docusign Envelope ID: 377E1D49-EFF1-47E3-BBBC-21846B7574E4
Sewer (Pump)
Amount: $8,495.00 + $400.00 S/H
Expenditure: Pump for flusher truck.
Traffic Operations (Civil 3D AEC Subscription)
Amount: $3,496.99
Expenditure: Civil 3D Architecture Engineering & Construction Collection annual subscription.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Chiles
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve budget amendment to increase Restricted Donations and Cash on Hand revenue lines
and Building Improvement expense line for project 33GFT.YOUTH in the amount of
$63,000.00, for the purchase of furniture and completion of the youth area renovation, as
submitted by the Library.
OTHER COMMITTEE BUSINESS
Feuss/Nichols
that the following refund request be approved. Voice vote -Ayes: Three. Motion carried.
Refund request for property located at 3732 Butternut Lane for charges billed in error for yard
waste and recycling curbside services, in the amount of $144.27.
BILLS PAYMENT
September 8, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated September 8, 2025,
in the amount of $6,129,461.96 be approved. Voice vote -Ayes: Three. Motion carried.
September 15, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated September 15,
2025, in the amount of $3,935,676.34 be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Chiles/Nichols
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Docusign Envelope ID: 377E1D49-EFF1-47E3-BBBC-21846B7574E4
that the meeting be adjourned at 5:16 p.m. Voice vote -Ayes: Three. Motion carried.
-Signed by:
Kelley f 1.1.602
Kelle lie elcrile
City Clerk
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