HomeMy WebLinkAbout10.06.2025_Finance_Committee_MinutesDocusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
October 6, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Mr. Simon in for Rob Nichols and
Mr. Boesen in for John Chiles.
Approval of Agenda as proposed or amended.
Boesen/Simon
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the September 15, 2025, Finance Committee as proposed or amended.
Boesen/Simon
that the minutes of September 15, 2025 Finance Committee meeting as proposed, be
approved. Voice vote -Ayes: Three. Motion carried
TRAVEL REQUESTS
Simon/Boesen
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Officer Nikolai Payne
Class/Meeting: ILEA Driving Instructor School
Destination: Des Moines, IA
Dates: October 27-31, 2025
Amount not to exceed: $1,710.00
Sergeant Wilson and Detectives Hageman, Wittmayer and Nichols
Class/Meeting: IAI Crime Scene Conference
Destination: Ankeny, IA
Dates: November 11-19, 2025
Amount not to exceed: $1,715.00
Sgt. Sadd, Officer Saul and Clerk Ernst
Class/Meeting: Peer Support & Crisis Intervention
Destination: Cedar Rapids, IA
Dates: October 8-10, 2025
Amount not to exceed: $1,296.00
Tim Harmon, FF/Paramedic
Class/Meeting: National Association of Emergency Medical Technicians - World Expo
Destination: Indianapolis, IN
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Docusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
Dates: October 21-24, 2025
Amount not to exceed: $1,845.00
Abraham L. Funchess, Jr., Human Rights Director
Class/Meeting: Iowa League of Cities Conference
Destination: Des Moines, IA
Dates: September 17-19, 2025
Amount not to exceed: $736.00
Matt Boquist and Daniel Greer, Street Department Directors — REVISED
Class/Meeting: APWA Fall Conference
Destination: Des Moines, IA
Dates: October 1-3, 2025
Amount not to exceed: $1,550.00
Steven Kjergaard, Director of Aviation
Class/Meeting: In -Person Meeting with FAA Central Region Officials and AECOM
Destination: Kansas City, MO
Dates: October 8-9, 2025
Amount not to exceed: $255.00
Brock Weliver, Fire Marshal
Class/Meeting: 2025 HSFSA Fire & Building Safety Conference
Destination: Des Moines, IA
Dates: November 5-6, 2025
Amount not to exceed: $575.00
Daniel Greer, Street Dept Director; Lorenzo Jackson, EOII and Isaac Schimmels, EOII
Class/Meeting: SPOT Road-EO
Destination: Waukee, IA
Dates: October 7-9, 2025
Amount not to exceed: $1,875.00
Jason Hernandez, Medical Supervisor
Class/Meeting: Iowa EMS Association Conference and Trade show
Destination: Des Moines, IA
Dates: November 13-15, 2025
Amount not to exceed: $889.00
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Docusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Boesen/Simon
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Airport (Ramp lights)
Amount: $20,611.00
Expenditure: Replace ramp lighting with LED fixtures, and repair or replace wiring on poles (7),
plus (1) at Livingston.
Building Maintenance (Fire Water Main Emergency Repair)
Amount: $37,971.25
Expenditure: Emergency repair to the fire water main at 3233 Ansborough Avenue.
Central Garage (Turbocharger with Actuator)
Amount: $4,881.98 + $500.00 S/H
Expenditure: (1) Turbocharger with actuator for Sanitation truck #151815.
Central Garage (Fuel Island Repairs)
Amount: $38,000.00 + $1,000.00 S/H
Expenditure: Blanket pre -authorization for fuel island repairs.
Central Garage (New Way Refuse Truck Components)
Amount: $4,971.18 + $500.00 S/H
Expenditure: Components to rebuild arm on New Way refuse truck.
Central Garage (Pickup Topper)
Amount: $3,215.00 + $500.00 S/H
Expenditure: Topper for Medical Officer's pickup truck.
Community Planning and Development (Emergency Fencing)
Amount: $6,300.00
Expenditure: Emergency fencing at 1515 Sycamore Street due to safety concerns over falling
bricks.
Aric Schroeder, City Planner, explained that when they received reports of falling brick, they
contracted for emergency fencing. That contract ended when we sold the property. This invoice
is for payment for the installation and a monthly fee to maintain it.
Engineering (Site Work for Fiber Hut)
Amount: $70,147.20
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Docusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
Expenditure: Site work (foundation and parking lot paving) for Waterloo Fiber's final fiber hut at
512 University Avenue, Contract No. 1126.
Engineering (Wetland Credits)
Amount: $3,480.00
Expenditure: Purchase of 0.12 acres of wetland credits to compensate for the loss of wetlands
in WARP Business Park.
Finance (Position Budgeting Module)
Amount: $10,976.00
Expenditure: The Position Budgeting module with Tyler Technologies.
Finance (Open Finance Suite)
Amount: $37,800.00
Expenditure: Open Finance Suite with Tyler Technologies for financial transparency.
Fire/Ambulance (AAA Membership Dues)
Amount: $2,590.00
Expenditure: American Ambulance Association annual membership dues.
Fire (Fire Open House)
Amount: NTE $1,000.00
Expenditure: Consumables for the Fire Open House on October 8, 2025.
Fire (Fire Hose)
Amount: $3,140.06 + $375.00 S/H
Expenditure: Replacement fire hose in various sizes and quantities.
Fire (ESO Solutions)
Amount: $6,077.72
Expenditure: Annual properties and inspections software subscription.
Leisure Services (Annual Renewal - Toro NSN_)
Amount: $7,500.00
Expenditure: One year of service and support from Toro NSN for the irrigation systems at all
three golf courses.
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Docusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
Leisure Services (Chemicals and Fertilizers - Parks)
Amount: $16,193.00
Expenditure: Chemicals and fertilizers for turf management at city parks and ball parks.
Leisure Services (Ammonia Ice Plant Ventilation System)
Amount: $61,750.00
Expenditure: Upgrades to the Ammonia Ice Plant Ventilation System.
Leisure Services (Chemicals and Fertilizers - Downtown)
Amount: $9,020.00
Expenditure: Chemicals and Fertilizers for turf management in the downtown maintenance
areas.
Leisure Services (Chemicals and Fertilizers - Golf Courses)
Amount: $73,864.00
Expenditure: Chemicals and fertilizers for turf management at the municipal golf courses.
Leisure Services (Safety Improvements - Young Arena)
Amount: $11,304.98
Expenditure: Life safety improvements for Young Arena Ammonia Ice System.
MIS Dept (VMware License)
Amount: $5,280.00
Expenditure: VMware Broadcom License for virtual server environment.
MIS Dept (VMware Upgrade)
Amount: $3,000.00
Expenditure: Professional services from Davenport Group for VMware upgrade.
Police (Microsoft Annual Agreement)
Amount: $55,774.32
Expenditure: Microsoft annual agreement and maintenance.
Police (Net Motion Software)
Amount: $9,176.00
Expenditure: Net Motion squad car security software annual renewal.
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Docusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
Police (Forensic Workstation Computer Replacement)
Amount: $15,195.00
Expenditure: AMD Workstation Forensic Extraction Computer, software, storage and
accessories from Embark Technology.
Police (Software Annual Renewal)
Amount: $8,668.84
Expenditure: Lexipol Police One training software annual renewal.
Sewer (Crane Inspection)
Amount: $2,850.00
Expenditure: OSHA required annual crane inspections.
Street Department (Snow Plow Blades)
Amount: $18,792.00
Expenditure: (2) Monroe front plows to replace existing snow plow blades.
Street Department (Harley Rake)
Amount: $10,433.88 + $500.00 S/H
Expenditure: Harley rake to be used for maintenance of alleys.
Engineering (Digital Level)
Amount: $6,000.00 + $300.00 S/H
Expenditure: (1) Sokkia SDL30 32x Digital Level with one battery and charger, (1) BGS 16'
Barcode Staff Ft/10ths 4-section rod, and (1) GS60L circular vial 60' for BGS rod to be used for
surveying.
Airport (Replacement sign panels)
Amount: $2,775.08 + $200.00 S/H
Expenditure: (9) Replacement panels for airfield signs.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Boesen
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried
Approve the project budget for the FY26 Iowa DOT Commercial Service Vertical Infrastructure
grant, in the amount of $123,103.00, as submitted by the Airport.
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Docusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
Approve the budget amendment to increase the cash on hand revenue line and various
expense lines in the amount of $30,000.00, for project 11PRO.DRONE and 11PRO.TAC, as
submitted by the Police Department.
BILLS PAYMENT
September 22, 2025
Feuss/Boesen
that the Bills Payment, as contained in the Accounts Payable Report dated September 22,
2025, in the amount of $4,236,553.05, be approved. Voice vote -Ayes: Three. Motion carried.
October 6, 2025
Feuss/Boesen
that the Bills Payment, as contained in the Accounts Payable Report dated October 6, 2025, in
the amount of $5,535,012.60, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Boesen/Simon
that the meeting be adjourned at 5:25 p.m. Voice vote -Ayes: Three. Motion carried.
Signed by:
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Kelley Felchle
City Clerk
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