HomeMy WebLinkAboutStrand_Associates_-_Updated_Facilities_Plan_-_Agreement_for_General_Services_-_10.20.2025Docusign Envelope ID: 9CCE78DA-7F59-4322-BCA8-0C8C8C479D40
6:1
STRAND
ASSOCIATES®
Excellence in Engineerings"'
Strand Associates, Inc.®
910 West Wingra Drive
Madison, WI 53715
(P) 608.251.4843
www.strand.com
October 7, 2025
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
Attention: Mr. Brad Manahl, Assistant Director/Treatment Operations Supervisor
Re: Agreement for General Services
Wastewater Treatment Plant (WWTP) Facilities Plan Update
This is an Agreement between the City of Waterloo, Iowa, hereinafter referred to as OWNER, and Strand
Associates, Inc.®, hereinafter referred to as ENGINEER, to provide engineering services (Services) for the
WWTP Facilities Plan Update project. This Agreement shall be in accordance with the following elements.
Scope of Services
ENGINEER will provide the following Services to OWNER.
1. Participate in Workshop No. 1 at the WWTP to review project goals, OWNER's goals, and
schedule; evaluate current operating conditions; and gather field information.
2. Prepare and provide a sampling and analytical plan for process model calibration to OWNER.
OWNER shall conduct the sampling and perform the analytical services in-house or via a contract
with a third -party laboratory. The sampling and analytical plan is anticipated to be conducted in
Fall 2025, January or February 2026, and Summer 2026.
3. Submit a request for data and documentation to OWNER including influent, primary effluent,
plant effluent, sludge, and in -plant operations data for the past ten years.
4. Review and summarize ten years' of past influent, primary effluent, plant effluent, and biosolids
production data as available from OWNER. Compare the existing flows and loadings to the flows
and loading projections from the ENGINEER -prepared 2017 Facilities Plan.
5. Participate in web -based Workshop No. 2 with OWNER to review the model calibration
summary, plant data summary, and the comparisons to the 2017 Facilities Plan.
6. Participate in a web -based project kickoff meeting with the Iowa Department of Natural
Resources (IDNR).
7. Assist OWNER in retaining an environmental services firm to conduct a Phase 1 Environmental
Site Assessment and lead, asbestos, and hazardous materials site survey to identify potential
materials at the project site that may require remediation or removal.
8. Participate in up to eight workshops, with up to six anticipated to be in person at the WWTP, to
review the project modifications and alternatives. Discussion topics will be determined prior to
each workshop, with the following topics anticipated to be covered in at least one workshop:
a. Review of the existing WWTP unit operations and summary of current operating data.
b. Review of sampling data.
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c. Review of future flow and load forecasts and anticipated regulatory criteria. Flow and
loading projections will be based on OWNER -provided population projection data.
d. Assessment of the conditions of facilities anticipated to be reused in the future WWTP.
e. Review of influent pumping, screening, and grit removal technologies. Up to three
screening alternatives and two grit removal alternatives will be evaluated. Existing
influent screening, pumping stations, and grit removal structures are anticipated to be
rehabilitated with new equipment.
f. Review of primary and secondary treatment alternatives. Up to four alternatives will be
evaluated using BioWin modeling.
g. Review of the existing final clarifiers to provide capacity for secondary treatment
modifications.
h. Review of existing ultraviolet disinfection facilities for capacity and potential
energy reduction.
i. Review of peak flow management alternatives including on -site equalization operations
and effluent pumping under peak flow conditions and high river levels.
j. Review of solids management and stabilization alternatives including maintaining and
expanding anaerobic digestion and implementation of biosolids drying to produce
Class 1/Class A biosolids.
k. Review of solids storage, including pre -drying and off -site storage.
1. Review of odor control for the headworks facilities and solids management systems.
m. Review of existing employee spaces (administration building and operations facilities),
maintenance spaces, storage spaces, vehicular storage space, laboratory space, and
related non -process spaces. A high-level space needs study will be developed to assist
in development of potential building modifications.
n. Review of site modifications, site and structure demolition, and roadway access.
o. Review of capital project phasing strategies.
p. Review of Iowa State Revolving Fund project fmancing including planning and design loans.
9. Prepare a summary of design flows and loadings and submit to the IDNR for approval.
10. Prepare an anti -degradation report for review by OWNER. The final report will be submitted to
the IDNR for approval.
11. Prepare and submit draft Facilities Plan sections that present the background, evaluations,
opinions of probable capital cost (OPCC), nonmonetary evaluations, and related information
discussed in the workshops conducted under Item No. 8. Up to six separate submittals are
anticipated to be developed over the course of the Facilities Plan development; these submittals
will be provided to OWNER via email and reviewed via meetings that will be either web -based
or held in person in concurrence with workshops at the WWTP.
12. Prepare final Facilities Plan sections incorporating OWNER's comments, as appropriate, and
provide to OWNER via email.
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City of Waterloo, Iowa
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13. Prepare a draft Facilities Plan summarizing the content of previously developed draft sections
and including a summary of the project identified throughout the previous technical memoranda
and workshops, the OPCC, the selected phasing strategy, an updated project schedule, and the
anticipated financing method(s) that OWNER will pursue.
14. Participate in a Facilities Plan review meeting with OWNER at the WWTP.
15. Prepare the final Facilities Plan and submit to OWNER and the IDNR via email including
IDNR forms to enable OWNER's capital project to be eligible for inclusion on the IDNR's
Intended Use Plan.
16. Respond to the IDNR's review comments, as appropriate.
17. Participate in up to three site visits (up to four days total) with OWNER to review treatment
technologies at different wastewater treatment facilities.
18. Attend up to three OWNER -defined meetings to present to OWNER' s elected officials and other
interested stakeholders.
Service Elements Not Included
The following services are not included in this Agreement. If such services are required, they will be
provided through an amendment to this Agreement or through a separate agreement with OWNER.
1. Additional Site Visits and/or Meetings: Additional OWNER -required site visits or meetings.
2. Archaeological or Botanical Investigations: ENGINEER will assist OWNER in engaging the
services of an archaeologist or botanist, if required, to perform the field investigations necessary
for agency review.
3. Drawings and Specifications: Final design services including drawings and specifications.
4. Land and Easement Surveys/Procurement: Any services of this type including, but not limited
to, a record search, field work, preparation of legal descriptions, or assistance to OWNER for
securing land rights necessary for the project.
5. Preparation for and/or Appearance in Litigation on Behalf of OWNER: Any services related to
litigation.
6. Revising Designs, Drawings, Specifications, and Documents: Any services required after these
items have been previously approved by state or federal regulatory agencies, because of a change
in project scope or where such revisions are necessary to comply with changed state and federal
regulations that are put in force after Services have been partially completed.
7. Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially
hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up
investigations may be required to identify the nature and extent of such wastes or subsurface soil
or groundwater contamination and to determine appropriate methods for managing of such
wastes or contamination and for follow-up monitoring.
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Compensation
OWNER shall compensate ENGINEER for Services under this Agreement on an hourly rate basis plus
expenses an estimated fee of $275,000.
Expenses incurred such as those for travel, meals, printing, postage, copies, computer, electronic
communication, and long distance telephone calls will be billed at actual cost plus ten percent.
Only sales taxes or other taxes on Services that are in effect at the time this Agreement is executed are
included in the Compensation. If the tax laws are subsequently changed by legislation during the life of
this Agreement, this Agreement will be adjusted to reflect the net change.
The estimated fee for the Services is based on wage scale/hourly billing rates, adjusted annually on July 1,
that anticipates the Services will be completed as indicated. Should the completion time be extended, it
may be cause for an adjustment in the estimated fee that reflects any wage scale adjustments made.
The estimated fee will not be exceeded without prior notice to and agreement by OWNER but may be
adjusted for time delays, time extensions, amendments, or changes in the Scope of Services. Any
adjustments will be negotiated based on ENGINEER's increase or decrease in costs caused by delays,
extensions, amendments, or changes.
Schedule
Services will begin upon execution of this Agreement, which is anticipated the week of October 13, 2025.
Services are scheduled for completion on July 31, 2027.
Standard of Care
The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will
be the care and skill ordinarily used by members of ENGINEER's profession practicing under similar
circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or
implied, under this Agreement or otherwise, in connection with ENGINEER's Services.
OWNER's Responsibilities
1. Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to
this project including previous reports, previous drawings and specifications, and any other data
relative to the scope of this project.
2. Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this
Agreement, data prepared by or services of others obtained or prepared by OWNER relative to
the scope of this project, such as soil borings, probings and subsurface explorations, and
laboratory tests and inspections of samples, all of which ENGINEER may rely upon in
performing Services under this Agreement.
3. Provide access to and make all provisions for ENGINEER to enter upon public and private lands
as required for ENGINEER to perform Services under this Agreement.
4. Examine all reports, sketches, estimates, special provisions, drawings, and other documents
presented by ENGINEER and render, in writing, decisions pertaining thereto within a reasonable
time so as not to delay the performance of ENGINEER.
5. Provide all legal services as may be required for the development of this project.
6. Pay all permit and plan review fees payable to regulatory agencies.
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Opinion of Probable Cost
Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of OWNER only.
ENGINEER has no control over competitive bidding or market conditions and cannot guarantee the
accuracy of such opinions as compared to contract bids or actual costs to OWNER. If OWNER requires
more than general guidance, then OWNER agrees to obtain an independent cost estimate by others.
Changes
1. OWNER may make changes within the general scope of this Agreement in the Services to be
performed. If such changes cause an increase or decrease in ENGINEER's cost or time required
for performance of any Services under this Agreement, an equitable adjustment will be made
and this Agreement will be modified in writing accordingly.
2. No services for which additional compensation will be charged by ENGINEER will be furnished
without the written authorization of OWNER. The fee established herein will not be exceeded
without agreement by OWNER but may be adjusted for time delays, time extensions,
amendments, or changes in the Scope of Services.
3. If there is a modification of Agency requirements relating to the Services to be performed under
this Agreement subsequent to the date of execution of this Agreement, the increased or decreased
cost of performance of the Services provided for in this Agreement will be reflected in an
appropriate modification of this Agreement.
Extension of Services
This Agreement may be extended for additional Services upon OWNER's authorization. Extension of
Services will be provided for a lump sum or an hourly rate plus expenses.
Payment
OWNER shall make monthly payments to ENGINEER for Services performed in the preceding month
based upon monthly invoices. Nonpayment 30 days after the date of receipt of invoice may, at
ENGINEER's option, result in assessment of a 1 percent per month carrying charge on the unpaid balance.
Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER' s option, result in
suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability
to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension
caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding
sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services,
ENGINEER will resume Services and there will be an equitable adjustment to the remaining project
schedule and compensation as a result of the suspension.
Failure to make payments to ENGINEER is cause for termination upon two -week notice to OWNER.
Termination
This Agreement may be terminated with cause in whole or in part in writing by either party subject to a
two -week notice and the right of the party being terminated to meet and discuss the termination before
the termination takes place. ENGINEER will be paid for all completed or obligated Services up to the
date of termination.
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Data Provided by Others
ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the
acquisition or development of any such data where such data is provided by or through OWNER,
contractor, or others to ENGINEER and where ENGINEER' s Services are to be based upon such data.
Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical
testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up
drawings, and topographical surveys.
Third -Party Beneficiaries
Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor
of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are
being performed solely for OWNER's benefit, and no other party or entity shall have any claim against
ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder.
OWNER and ENGINEER agree to require a similar provision in all contracts with contractors,
subcontractors, subconsultants, vendors, and other entities involved in this project to carry out the intent
of this provision.
Dispute Resolution
Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other
matters in question between OWNER and ENGINEER arising out of or relating to this Agreement or the
breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a
court of competent jurisdiction within the State of Wisconsin.
Remedies
Neither ENGINEER nor OWNER shall be liable to the other for special, indirect, punitive, or
consequential damages for claims, disputes, or other matters in question arising out of this or relating to
this Agreement. This mutual waiver is applicable, without limitation, due to either parry's termination of
this Agreement.
Terms and Conditions
The terms and conditions of this Agreement will apply to the Services defined in the Scope of Services
and represent the entire Agreement and supersede any prior proposals, Requests for Qualifications, or
Agreements. OWNER -supplied purchase order is for processing payment only; terms and conditions on
the purchase order shall not apply to these Services.
IN WITNESS WHEREOF the parties hereto have made and executed this Agreement.
ENGINEER: OWNER:
STRAND ASSOCIATES, INC.® CITY OF WATERLOO, IOWA
Joseph M. Bunker
DocuSigned by:
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Date Quentin M. Hart
Corporate Secretary Mayor
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10/20/2025
Date
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