HomeMy WebLinkAboutPro-West_&_Associates_-_Professional_Services_Agreement_-_11.3.2025._pdfDocusign Envelope ID: DE331357-071F-41FD-BF66-D242EA5D95BC
PROJECT ESTIMATE PROWEST
S.. ASSOCIATES
GIS CONSULTING DATA SERVICES I APPLICATIONS
City of Waterloo, IA
Utility Network Readiness Assessement
Date: 9/3/2025
Client: Ben Wagner
GIS Director
715 Mulberry St
Waterloo, IA 50703
ROJECT DESCRIPTION
Pro -West proposes to review and assess the City of Waterloo's GIS utility data in preparation for the deployment
of Utility Network.
PROJECT MANAGEMEN
Pro -West & Associates Project Manager: Name: Paul Rairamo
Phone: 320-207-6855
Email: prairamo@prowestgis.com
Client Project Manager (PM): Name: Ben Wagner
Phone: 319-291-4522
Email: ben.wagner@waterloo-ia.org
Project Schedule: TBD
CLIENT RESPONSIBILITIE
• Client will be available for all meetings
• Client will respond to all emails
*If assistance is needed with client responsibilities, additional costs may apply
Remote Connection
Pro -West uses Beyond Trust to facilitate remote connections. Team members connect to a session with a
custom session key and portable installer and maintain temporary access needed for the duration of the
project (minutes to days). When the project is complete, or the connection is no longer needed, PWA team
members close the tool and it removes itself from the system —The session key is then no longer valid and if
additional work is needed, team members will be provided a new key for a new connection.
Optionally, we can maintain access after the initial project is complete, with authorization from the client.
DELIVERABLES
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8239 State 371 NW I PO Box 812 I Walker, MN 56484
PH 320.207.6868 I FX 320.207.6869 I www.prowestgis.com consult@prowestgis.com
Docusign Envelope ID: DE331357-071F-41FD-BF66-D242EA5D95BC
PROWEST
ASSOCIATES
A discovery call to discuss and document the migration environment and operational context
a. Deployment Context
i.Current Enterprise Version
ii.Planned Enterprise Upgrades
iii.Number of users that will view or edit the data in ArcGIS Pro
iv.Number of users that will view or edit the data using web maps or field
maps
b. How the Utility Networks will be used
i.Desired tracing functionality
ii.Integration requirements
iii.Asset Management and Network Modeling
c. Identify Support or Training needs
i.Branch Versioning and Feature Service Editing
ii.ArcGIS Pro
d. Subject matter expert's description of overall systems
i.Describe the systems' subnetworks and critical features or devices
(pressure zones, basins, isolation zones, treatment plants, BMPs, lift
stations, etc.)
Data Assessment
Documentation
a. Summarize data
b. Stage data for Assessment
c. Quantify Existing Errors
d. Analyze Errors
e. Produce feature classes representing features with required or recommended
clean up
a. Spreadsheet with the error types, error counts, and descriptions of the error that
include consideration of any idiosyncrasies in data
b. Recommendations on approach to address and correct errors
Estimate clean up time if performed by Pro -West
PROJECT COMPLETION & POST PROJECT S
DO •
Project Completion:
The project will be completed when:
1. The assessment document has been delivered
2. The project close out call has been completed
Upon project close, the document will be managed and maintained by the City of Waterloo.
Post Project Support
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Docusign Envelope ID: DE331357-071F-41FD-BF66-D242EA5D95BC
PROWEST
ASSOCIATES
PWA understands that support requests and/or general support inquiries will occur after the project is
completed. We welcome those inquiries and look forward to supporting you in the future! Below are
common inquiries related to general support requests.
1. If there are issues with the deliverables or if clarification is needed regarding the deliverables, contact
the PWA Project Manager listed in this scope.
2. If the PWA Project Manager is contacted, after the project is completed, you may be invoiced for that
call or email. The PM will discuss invoicing needs during the call. If you contact anyone other than
the PWA Project Manager, after the project is completed, an invoice will be sent based on current
hourly rates.
3. If the Project Manager is contacted after the project is completed, they are not available to respond,
and the need is urgent (ie: the Project Manager is on vacation or is attending a workshop); contact
PWA's main office number for assistance: 320-207-6868 or follow directions listed on the Project
Managers out of office reply (if email is used).
a. There may be an invoice sent for the support request based on current hourly rates if
Technical staff are contacted directly. The PWA Project Manager will follow up when they
are available to discuss invoicing.
4. PWA asks that both the PWA Project Manager and the Technical person be copied on emails to
ensure prompt service and clarification on needs and any additional fees. If at any time there is a
question about an invoice or support need, contact the PWA Project Manager.
5. If there are general questions about any topic related to GIS and/or PWA Services, contact the PWA
Project Manager listed in this scope. You may be invoiced for that call or email. The PM will discuss
invoicing needs on the call.
PROJECT RISKS & MITIGATION
1. Stakeholders are not identified at the beginning of the project
a. Mitigation: Client and PWA will identify stakeholders at the project kick off. If changes in
stakeholders occur, they will be communicated to the stakeholders immediately to eliminate
and/or minimize timeline and budget changes.
2. Stakeholders change throughout the project
a. Mitigation: Maintain the same project stakeholders throughout the project. If stakeholders do
change, it is the client's responsibility to communicate the purpose of the project to the new
stakeholder or for PWA to communicate changes to the client. If the project changes due to a
change in stakeholders, additional charges may apply and the timeline may be affected.
PROJECT ASSU M PTIO
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Docusign Envelope ID: DE331357-071F-41FD-BF66-D242EA5D95BC
PROWEST
ASSOCIATES
• Pro -West assumes that this project is only for information gathering. No data clean up or Network
implementation will be conducted as part of the project.
COST ESTI MA
$5,793.64
Invoicing Schedule: PWA will invoice monthly based on percent of project completed.
If the scope, objectives, or timeline change significantly before the project is completed, we will agree to
discuss any necessary modifications to our agreed -upon fee or to the scope, objectives, or timeline of the
project.
* Payment is due within 45 days of an invoice date. If payments are not received within 45 days of the invoice
date, a late fee of 1.5% of the invoice amount will be charged for each 45 day cycle that the payment is late.
** 3% convenience fee will be added for payment by credit card
To proceed with the described services in this estimate, please sign and date below and return to the Project
Manager listed above.
CLIENT
Acu Icictagoe y:nce Signature:
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D0525D78AAC8449...
Estimate valid for 90 days
Date:11 /3/2025
Pro -West & Associates
Signature:
Date:
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