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Home My WebLink AboutCouncil Packet - 11/17/2025CITY OF 44iLTERLO 0 IOWA THE CITY COUNCIL OF WATERLOO, IOWA WORK SESSION TO BE HELD AT Harold E. Getty Council Chambers Monday, November 17, 2025 4:40 PM RULES FOR WORK SESSION PUBLIC COMMENT Iowa Code Chapter 21 gives the public the right to attend council meetings, but it does not require cities to allow public participation except during public hearings.The city council shall not receive any public comment during a work session. Roll Call. Agenda, as proposed or amended. Approval of Minutes of the November 3, 2025, Council Work Session as proposed or amended. 4:40 p.m. Updates from the Sanitation and Street Departments. Submitted by: Randy Bennett, Public Works Division Manager ADJOURNMENT Kelley Felchle City Clerk Page 1 of 32 Street Department 4 Activities within 3 Fund Streams Support Operations ➢ Local Option Tax Fund: Seal Coat Activity - $1,284,239.00 ➢ Road Use Tax: Street Maintenance Activity - $2,674,304.00 ➢ Road Use Tax: Snow Removal Activity - $1,849,792.00 ➢ Storm Water Fund: Street Sweeping Activity - $422,652.00 Page 2 of 32 STREET DEPARTMENT Organizational Chart Public Works Division Manager Administrative Secretary 2 - Street Directors ‘j Clerk II Street Foreman Equipment Operator II (19) Open (3) Equipment Operator I (7) As of 10/16/Pof 32 Some Public Works Street Dept Responsibilities ➢ Streets: 950+ Lane Miles ➢ Unimproved Streets (Sealcoat): 70+ Miles ➢ Alley and shoulder maintenance ➢ Street Sweeping ➢ PD & Fire Emergency Response More treat Department wIt." Responsibilities >Snow and Ice Control >Asphalt and Concrete Repairs >Asphalt/Concrete Utility Cut Repairs > Pot Hole Patching(Spray patch injection, HMA, Cold Patch) >Street Milling > Ditch Work > Flood Control >Speed Hump Installation >City owned sidewalk repairs ow! 21-NC11-12 BD -itiDEIS 2 11111k 'AA 0 I 0 %ea =WM. Oa ha 41111110"n7 0 4,ipimpoigg KVDEIS 2 qm 35, em ' 3 m_aig 3M VA VAE pirPv ' • ibb KoniE T 41v# DI FOVDEIS am 2M ho;7' 4,4t 24441 am LJ 1 ams 3 8 _ NiE \I v4 pi r. D_L FOVD 15VDELf DI r9VDI )11 TOME J, Esi-) 1 @ME E1 :PiNi • `1\\ ME •b\Nc-""" - . • E-2140 of 32 C 0 VI0re' 5M Street Department Seal Coat Program Funded by Local Option Tax ➢ 7.6 Full Time Equivalent Manning ➢ FY26 — 15+ Street Miles Seal coated ➢ FY27 Forecast - 10 Street Miles to be Crack - Sealed .._ and Seal coated for pavement preservation program ➢ Assigned personnel also responsible for Snow and Ice Control Program and Flood Control Operations ➢ Brought on 3 Seasonal Positions to accelerate preservation efforts(Crack Sealing) Page 7 of 32 Street Sweeping Program Funded by Storm Water Fund: 3.5 Full Time Equivalent Manning 920 Lane Miles of Streets swept Spring — Summer - Fall ➢ Downtown area swept weekly ➢ 1,735 Tons of material removed from city streets (NPDES Permit) ➢ Assigned personnel are also responsible for Snow and Ice Control and Flood Control Operations Page 8 of 32 N\ Public Works - Street Highlights and Accomplishments - FY25 & FY26 ➢ Completed City owned sidewalk repairs ➢ 19 Utility Cuts Repaired ➢ Installed 4 speed humps ➢ Reconned Airport Blvd Access Rd. including subdrain ➢ Snow Removal ➢ Flood Control, primarily Fletcher Ave Flood Gates ➢ Higher quality repairs utilizing newly acquired equipment ➢ Large repair in the 300BIk of Oliver St la Page 9 of 32 14K. ' • 1200 Blk of Minnesota More Highlights and Accomplishments FY25 & FY26 ➢ 170+ Alley Repairs ➢ Sealcoated 15.86 miles ➢ Recon 18th & Commercial St ➢ 2 1/2 weeks of storm damage cleanup (Nearly 5,000 CY of storm debris) 1 • 18t" & Commercial St under construction Page 13 of 32 11 FI 1J -•,� --•�_ Jame.. .."-••••••• - • \ \ \ N \ \ \ Pade cif 32 I N _ 1-, • Training and sending staff to state trainings and competitions to represent The City of Waterloo • SPOT Training & Road-eo • Rescued a relic — on display at the Grout Museum • • tit Page 16 of 32 FY26 & Beyond Street Department Goals and Objectives ➢ Continue to provide safe streets for traveling public to the best of our abilities ➢ Expand pavement preservation program ➢ Utilize technology for snow and ice control and for vehicle locations ➢ Continue to research modern practices for pavement management and repairs ➢ Respond to citizen requests for services ➢ Projected to Seal Coat up to 11 miles ➢ Goal of 1,000 yards of concrete work & 1,000 tons of asphalt work Page 17 of 32 $iG Activity 525-15-5400 Total Budget - $5,932,095 tit. CITY J4ZTERLO 0 IOWA Community of Opportunity Page 18 of 32 Organizational Structured Public Work Division Manager Sanitation Director Administrativ Secretary Solid Waste Technicians (13) One Open Position CITY OF Q%fATERLOO IOWA Community of Opportunity Page 19 of 32 erview of utiles STivices - L madmir • Curbside Collection • Currently 23,709 Households for Garbage • Currently 12,044 Households for Yard Waste • Currently 11,125 Households for Recycling • Curbside Collection of Christmas Trees for 2 weeks in January • Maintain and Monitor Yard Waste/Compost Site • Maintain and Monitor Central Recycling Collection Sites • Coordinated 13 Neighborhood Clean Ups throughout the City • Provide & Coordinated Annual City Wide Clean Up MEN • Provide Support for 2 Annual Hazardous & E- Waste Events • Perform Court and Administrative Code Enforcement Clean Ups at Nuisance Properties • Deliver / Exchange / Repair / Replace Carts for 23,709 Households • Recycle or Repurpose Carts for Reuse or Removal from Service • Provide Touch -A -Truck Events for Children & Adults .r. ITI Cleaning the City is our community initiative encouraging residents and businesses to keep cart and dumpster lids closed when not in use to help maintain a cleaner, safer environment. CITY OF QZ(4TERLOO IOWA Community of Opportunity Page 21 of 32 Li s flosod Sanitation is reinforcing proper cart use by reminding residents to keep cart lids closed when set curbside. Open lids can lead to litter, attract vermin, allow rainwater to accumulate, and cause spillage during collection. As responsible citizens, it's our duty to keep waste and recyclables securely contained until collection, ensuring a cleaner and safer community for everyone. ATFRLOQ • CITY OF Q%64TERLOO IOWA Community of Opportunity Page 22 of 32 Lids Secured Dumpster Lid Policy — Cleaning the City Initiative Dumpsters should remain closed and secured when not in use to prevent contents from escaping and to reduce the risk of lids being blown open by strong winds. High -profile areas such as the Crossroads area and Airline Highway are especially prone to high winds due to large open parking areas. Sanitation will focus enforcement efforts in these zones first to help reduce litter spread to neighboring lawns and fields. Private haulers are required to use chains, lock bars, or similar mechanisms to keep dumpster lids securely closed when not being emptied. Businesses are responsible for ensuring lids are resecured after each use. CIlAOt� Page 23 of 32 1, CI.LA OE abJe Locking Systems LAM -r Page 24 of 32 n Values k [Vale Recycling trends are up and down like a rollercoaster ride. When market prices rise, the haulers will flood the system with product while it has value. This "flood" drives market prices back down until the need for more product rises again. The vicious cycle affects us by driving our costs higher while the market price is low. We are currently heading towards the market lows as our current rebate for October 2025 is $30.89/ton continuing to fall from the $71.63/ton high back in April of this year. Our Clean City Initiative is hoping to help curb excessive costs for landfill fees to help combat this trend. 23-Sep • 23-Oct 23-Nov 23-Dec • 24-Jan • 24-Feb • 24-Mar O 24-Apr • 24-May • 24-Jun • 24-Jul • 24-Aug III 24-Sep • 24-Oct 24-Nov • 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr 25-May 25-Jun 1:6-Jul • 25-Aug • 25-Sep $11139.35 $1,719.81 $5.545.513 $4,151.98 $6.861152 $7,452.39 $1,319.73 $5,162.11 CITY OF TERLOO IOWA Community of Opportunity e Question is....For How Lotivc Page 25 of 32 Our gs dnipieFatiw It is imperative with the value of recycling dropping with no forecast of improvement soon, for our department to be diligent in our efforts to help keep costs low. This involves the following practices: Proper Cart Management From Residents • Cart lids closed • Carts put in proper location for service to reduce go -backs Private Hauler/Commercial Business Diligence • Dumpster lids closed and secured Enforcement is happening and should be encouraged by all. • KEEP LID OF CONTAINER CLOSED CITY OF IM/ATERLOO IOWA Community of Opportunity Page 26 of 32 W The Waterloo JAME App! The FREE App in Google/Apple Play Stores THE WATERLOO WYRE • Waste Wizard to show you how to dispose of items properly • Notifications of changes to service days • Holidays approaching! • Thanksgiving & Christmas are 2-day Holidays which cause confusion for some residents the WYRE App can help! CITY OF L9jtt �TERLOO --taw IOWA Community of Opportunity Waterloo WYRE Waste * Yard waste * Recycling * Education Caei Deliveries Are Llp4oDdte Cart deliveries are an ongoing process but we are currently 21 carts out, which is 1-2 days work. Open Cart - Need Cart ASAP Open Cart - YDW Open Cart - ALL Pickups Open Cart - Exchange CITY OF QZ(4TERLOO IOWA Community of Opportunity Page 28 of 32 Code Enforcements Code Enforcements area behind but as Yard Waste season comes to an end, we will change our focus to completing everything we can before winter. Green Dots —smaller jobs Red Dots — large jobs Black Dots — In Process ake Progress ,g F{wk Sm.' 0. Mt 2ial Cu r. M E1 1 ,,, 1G,aiRa Park -Miff CricrA .Rod ai 1 Gdf {.aurEe huue r '1 MRnlnal lrll PI�.IIrR Sonarllig 54A .Yyt• 1 • n W I ICr er5 CITY OF L,l4tt TERLOO G IOWA Community of Opportunity 6� ••:,. uitff . r jc .In IrrNcrMrrrn"W—IrilqXyrjlp{15 ry h Mk MI Arm Hy' VaL C,'irx•ry Inri Sur''•& Ul] Chick•r1,& Logi lelehelYeateuirk WI-. His {idf G'11.r5R' 1 ili a Hd R Inclopurn E4brmmak* 0 Page 29 of 32 Eiements Update An update to the software will now allow us to map addresses and geographic pinpoints in the next few days. Sanitation and IT are working together to be able to pinpoint illegal dumps and code enforcement cleanups allowing us to improve tracking, coordinate cleanups more efficiently, and track history to view problem areas with precise locations. CITY OF Q#ATERLO0 IOWA Community of Opportunity Shared Filters Q Fleet Management (Fleet Management) v Sanitation (Sanitation Unassigned Tasks Location Recycling Service Address Locations Currently, we can only assign a task to an addres the way Elements is set u for Sanitation Garbage Cart Addresses Yard Waste Cart Addresses Carts and RFIDs Missed Garbage Missed Yard Waste Bulk Item Pick Ups (Today) 23,358 12,035 33,083 Page 30 of 32 Sandidtion Siatistics NUS Curbside Garbage Collection —19,052.01 Tons • Down from 19,163.17 Tons in FYE24 (-111.16 Tons from the previous year) Curbside Recycling Collection r-1,261.08 Tons • Up from 1,165.28 Tons in FYE24 (+95.80 Tons from the previous year) • Cost for recycling is increasing due to lower rebate value. Steel collected and recycled — 40.83 Tons • (no record of the year before) Tires collected and recycled — 33.88 Tons • Down from 48.72 Tons in FYE24 (-14.84 Tons from previous year) • With fuel surcharges, cost per ton on tires is rising. 501) 400 300 201) 100 0 COST PER TON COST/TON ■ 2019 ■ 2020 ■ 2021 ■ 2022 ■ 2023 ■ 2024 ■ 2025 CITY OF Qi64TERLOO IOWA Community of Opportunity 14 Page 31 of 32 CITY OF L9, O --!..., IOWA Community of Opportunity 15 Page 32 of 32