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HomeMy WebLinkAbout10.15.2025.telecommunications_minutes.docxDocusign Envelope ID: 79DDAA1E-8384-4706-A4E2-66D208720697 TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES City Council Chambers October 15, 2025 4:00 p.m. 1. Members present: Mr. Van Fleet, Mr. Kurtenbach, Mr. Young and Mr. Batemon. Ms. Wienands was absent. 2. Moved by Kurtenbach seconded by Young that the agenda as amended, by changing the hearing date in item No. 6 to November 19, 2025, and removing items No. 7 and 8 to be rescheduled to a special session on October 27, 2025, be approved. Voice vote -Ayes: Four. Motion carried. 3. Moved by Kurtenbach seconded by Young to approve the minutes of September 17, 2025, regular session and September 25, 2025, special session, as proposed. Voice vote -Ayes: Four. Motion carried. 4. Moved by Batemon seconded by Young approving a resolution authorizing payment of bills for September 2025. Roll Call -vote: Four. Motion carried. Resolution No. 2025-026. 5. Moved by Kurtenbach seconded by Young approving the following Change Orders with Entrust Solutions of Warrenville, IL, in conjunction with the FY2023 Construction of a Fiber -to -the -Premise Feeder/Distribution and Backbone Network Project, Contract No. 1088, and authorizing the General Manager to execute said document. Voice -vote: Ayes: Four. Motion carried. - CR 2025-0027 - - CR 2025-0028 - - CR 2025-0029 - - CR 2025-0031 - - CR 2025-0032 - - CR 2025-0033 — Increase of $120,066.36 Increase of $61,411.83 Increase of $83,074.31 Increase of $44,845.42 Increase of $51,109.97 Increase of $42,373.57 Eric Lage, General Manager, explained that each of the change orders are new additions that were not included in the original design and are adding passings. Change order 27 is for Paradise Estates, which is located near the Orange School new addition. Mr. Van Fleet clarified that the proforma would not be updated to include potential revenue, and asked Eric to help the board determine what the potential revenue looks like based on the take rate goals. Mr. Young commented that there are only six homes built so far in Paradise Estates and questioned whether this change order could wait and focus on the areas that have a higher take rate. Docusign Envelope ID: 79DDAA1E-8384-4706-A4E2-66D208720697 Page 2 Eric Lage shared that building it out now will probably be cheaper due to rising costs than doing so in the future. He suggested prioritizing the list of change orders and putting this one last. Mike Regan, Entrust, agreed with Eric that we can organize the list as needed without changing the numbers, and communicate that with ITG. Mr. Kurtenbach shared that at some point he would like to see that we are putting in conduit where new homes are to be built so services are ready to go. He said that since trenches are dug for other services to the home, we could drop the conduit there. Mr. Van Fleet asked how many homes are slated to be built there. Eric Lage shared that there are to be sixty-four homes. Mr. Van Fleet questioned the expected duration of the six change orders. Dave Hersleb, ITG, explained that once the change orders are approved, they will schedule the work as directed and are always flexible if the schedule needs to be adjusted at any point. 6. Moved by Kurtenbach seconded by Young approving a resolution setting the date of public hearing as November 19, 2025, to adopt the Calendar Year 2026 budget. Roll Call -vote: Ayes: Four. Motion carried. Resolution No. 2025-027. 7. Resolution setting the date of public hearing as November 19, 2025, for not to cxcccd $5,000,000 tax cxcmpt financing for construction and equipment. This item was removed by amendment. 8. Resolution setting the date of public hearing as November 19, 2025, for not to cxcccd $4,000,000 taxablc financing, for working capital. This item was removed by amendment. 9. Update from consultants and general manager. Maggie Burger, Speer Financial, explained why items 8 and 9 were removed from the agenda and said they are asking for a special meeting on October 27, 2025, to set the date of public hearing for November 19, 2025. Eric Lage, General Manager, commented that the last three change orders on tonight's agenda still need to go through city council and there will be a couple more coming from Entrust. The city backbone also has change orders going to council, but Docusign Envelope ID: 79DDAA1E-8384-4706-A4E2-66D208720697 Page 3 these do not involve the utility. He reported that the second fiber hut is very close to being ready and dirt work has begun on the third hut. They will be changing their payroll and accounting software in 2026 and stepping away from gWorks. Work continues on the 2026 budget, and will bring that to the next meeting. Mike Regan, Entrust, commented that they are working on contract extension proposals for management and engineering support services and anticipating presenting that at the next meeting. 10. Moved by Kurtenbach seconded by Young to adjourn to a closed session at 4:30 p.m. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and pricing strategies or proprietary information if its competitive position would be harmed by public disclosure not required of potential or actual competitors, and if no public purpose would be served by such disclosure. Roll Call vote -Ayes: Four. Motion carried. 11. Adjourn. Moved by Young seconded by Kurtenbach to adjourn from closed session at 5:23 p.m. Roll Call vote -Ayes: Four. Motion carried. With no further business before the board, it was moved by Young seconded by Kurtenbach that the meeting be adjourned at 5:24 p.m. Voice vote -Ayes: Four. Motion carried. �Siiggn►tecl bey: , O l O EECOA4420CDF4F2... Nancy Higby Deputy City Clerk