HomeMy WebLinkAboutPA_Police_(Laserfiche_Annual_Renewal_OPG-3)Docusign Envelope ID: 648BDF0E-8170-4E0E-9F88-CD934D3CA24B
City Clerk Use Only
Finance Committee
Approval Date 12/1/2025
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 9684.55 plus est. shipping costs of $ 00 to pay for or purchase
Renewal of annual LaserFiche software assurance for records management.
This purchase or expenditure is being made because:
Annual renewal for software and support used by the Police Department.
Vendor selected for this purchase:
OPG-3, Inc
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
LaserFiche products are cost neutral from all companies, we are using OPG-3 for the
Police Department LaserFiche needs. This cost was the same as Advanced Systems but
OPG-3 will provide more consistent service.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-1100-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 223,000.00
and the current available balance is
Respectfully submitted,
$ 171.064.00
a—Sig
�nedd by:
Aaron P. McClelland, Police Captain 11/19/2025 �" �at �ood 12/1/2025
(Signature Dept. Head or Designee) Date gnaure'`inance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)