HomeMy WebLinkAboutEN_Engineering_-_PM_CM_CI_Engineering_Support_-_12.1.2025Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
•
ENTRUST
SOLUTIONS GROUP
Contact: Michael Regan
Project Manager
mregan@entrustsol.com
3333 Warrenville Road
Suite 750
Lisle, IL 60532
Project Management,
Construction Management an
Inspections, and Engineering
Support Services 2O26'
City of Waterloo.;:
Proposal Number2�67
November 6, 2025
Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
November 6, 2025
City of Waterloo
RE: PM/CM/CI and Engineering
Dear Mayor Hart,
On behalf of ENTRUST and Courtney Violette, thank you for allowing EN Engineering,
LLC (EN) the opportunity to present you with this proposal. EN is committed to providing
high quality and cost- effective engineering and design services that will ensure
Waterloo's projects are successfully implemented.
Our technical experts, engineers, designers and drafting professionals have developed
strong working -relationships with the City of Waterloo. We are confident that EN's
expertise will result in another successful project for the City.
We appreciate this opportunity to provide a proposal and look forward to meeting with
your team to further discuss our proposal in more detail. Should you have any questions
or require any additional information, please contact Courtney Violette at 386-931-3520
cviolette@entrustsol.com.
Sincerely,
Courtney Violette
Senior Vice President
EN Communications
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
EN Communications Project Team
.,
fc)
.•,.. IF Clayton Johnston James (Mike) Hawkins Cole Henkle
Vice President, Vice President of Design &
Communications Engineering
3 Ir
al) ,
Chad Wilbahks
Sr. Construction Manager
2 ^
David Arrigo
Construction Manager
4,
Nicholas Beranek
Construction Inspector
•
Mark Lane
Senior Broadband
Consultant
5 2
Steve Jakab
Director of PMC,
Cammunications
2
Michael Regan
Project Manager
0
Melissa Johnston
Manager, Construction
Office Management
Christine Freeman
Project Coordinator
B
Matthew Southwell
Design Coordinator
BIOS
Mike Hawkins, Vice President Communications
Mr. Hawkins is an experienced senior -level executive with over 37 years of leadership
management shepherding teams of direct and indirect reports (exempt and non-
exempt). He is experienced in leading multi -disciplinary teams that are local as well as
geographically distributed. Over his tenure of 37 years, he has become knowledgeable
and practiced in; business development, staffing, operations, customer service,
vendor/subcontractor management, contract origination and implementation, and
merger and acquisitions among other skillsets. Mr. Hawkins is also experienced and
comfortable in developing material/metrics and presenting to "C-Level" executive
audiences, corporate Boards, and city/town councils etc.
Clayton Johnston, Vice President Construction
Clayton has over 30 years of experience working in the telecommunication industry,
including design, construction, and implementation of fiber optic networks nationwide.
He has extensive knowledge of constructing fiber optic networks in both the aerial and
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
underground environments. Municipalities, utilities, cooperatives and many major
network carriers rely on Clayton's experience and knowledge to guide them through the
fiber optic network deployment process. Clayton is well versed in all project phases from
design to construction to closeout. Clayton uses his expertise to facilitate proven
methodologies in the outside plant environment. He retired with 25 years from the Army
National Guard as a Battalion Communication Chief. Clayton holds a BS in Project
Management from Liberty University.
Steve Jakab, Director of PMO
Steve has over 30 years of experience in telecommunications and electrical
engineering. With Steve's technical background, he has successfully led his team to
keep projects on schedule and under budget.
Michael Regan, Project Manager
Michael joins EN Communications Broadband bringing in 31 years of experience in the
Telecommunications and Software Industries. Over that time, he has managed
integration projects and cost reduction initiatives that transformed evolving networks. He
is a results -driven professional who has led growth, innovation and change in the
competitive and services industries. Proven track record of optimizing program
performance and customer satisfaction. His philosophy in the professional space is
focused around his personal drive, integrity, effective communication skills and results -
based performance. He earned his bachelor's degree in Mathematical Sciences from
Northern Illinois University.
Mark Lane, Senior Broadband Consultant
Has over 30 years of experience in enterprise IT, carrier network operations, and
technology consulting. While serving as CTO for Bristol Virginia Utilities OptiNet, he
helped provide the strategic direction and practical implementation responsible for their
fiber -to -the -premise (FTTP) network build -out and broadband service deployment for
eight counties in Southwest, VA. His vision and leadership contributed to Bristol, VA
being selected as an Intelligent Community Forum Top 7 Intelligent City in 2009. Mark
received a bachelor's in computer science from the University of Tennessee.
Cole Henkle, Vice President of Design and Engineering
Cole has a decade of experience managing large broadband designs. He manages the
full life cycle of engineering projects from inception to completion, managing all
permitting activities and personnel in local and remote locations. He has direct
experience working with major carriers, municipalities and regional governments on
regional fiber and broadband deployments across the US, some of which include
Google Fiber, Verizon and the Cities of Boulder, CO, Chesapeake, VA, Portsmouth, VA,
and Ann Arbor, MI.
Melissa Johnston, Manager Construction Office Management
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
Melissa supports multiple broadband infrastructure projects internationally by project
tracking and reporting. Melissa has over 20 years' experience in telecommunications
including business owner, engineering, designing, GIS, and make-ready construction of
fiber optics networks. She also has extensive experience in the field of aerial as well as
diversity in underground fiber optics. With her broad knowledge of the industry, she
operates exceptionally with clients.
Purpose
EN Communications is currently contracted to perform PM/CM/CI and Engineering
Support Services to support the City and Waterloo Fiber's deployment of the Waterloo
Backbone, and Waterloo Fiber Distribution network, and related systems for both. This
proposal extends services through 2026.
Statement of Work
EN Communications proposes continuation of the following SOW:
TASK 1 - PROJECT MANAGEMENT
EN Communications will continue to provide an experienced Project Manager ("PM")
and Project Management Team to oversee all technical and operational tasks
required to continue the support of the launch of the Waterloo Fiber network, including
both backbone and FTTH components. Additional resources including EN
communications' Project Executive, Technical Consultants, and others will be tasked
with fulfilling various portions of these tasks throughout the duration of this
engagement. Expected tasks include:
• Manage and coordinate day-to-day activities of moving the City's network
construction as expeditiously as possible following the City's procurement
process, contract approval and notice to proceed.
• Ensure all Federal Funding contract requirements are included in each
procurement where necessary.
• Manage Project Capital Expenditure budgets and develop reports as
necessary.
• Team with Construction Manager and Construction Inspectors to manage the
project implementation plan, including tracking to schedule, budget, issues
identification and resolution, and risk mitigation.
• Provide regular progress reports, and schedule and coordinate all project
related calls, as well as ad -hoc vendor/coordination discussions.
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
Refine and revise the project implementation plan to reflect the OSP buildout
schedule and all necessary steps to implement and turn -up the network.
Work with EN Communications' Subject Matter Experts (SMEs) to create the
designs, functional specifications, scopes of work, and RFP's necessary for
implementation of Waterloo Fiber including network equipment, operating
support systems (OSS), prefabricated shelters, inside plant, service fulfillment,
and operational services. EN Communications' SME's will research and advise
on all options available to the city specific to each procurement including value -
engineering designs, developing Statements of Work (SoW), and validating
costs to budget. Our team will deliver customized SOWs for each procurement,
recommend the appropriate procurement vehicle, and participate in the
procurement process including pre -bid conferences, bidder inquiries, issuing
RFP addendums, evaluating bids, making recommendations, and assisting in
final negotiations.
Project related procurements may include:
o Fiber -Optic OSP Construction
o Data Center/Building Renovations/Architectural Engineering
o Inside Plant (ISP), Power, Environmental, Access Security, etc.
o Network Equipment and Software
o Data Center Colocation and Entrance Facility Options
o Fiber -Optic OSP Operations, Maintenance, and Monetization
o Contracted Network Operations Services
Manage design changes, and value engineering opportunities for the fiber-optic
network, including coordinating all project approvals/changes, change orders,
billing/invoice approvals by vendors, and other project administrative functions.
Work with EN Communications SME's and vendors to ensure that equipment
and software are implemented, configured, and tested prior to launch.
Develop and oversee acceptance tests of the network and services.
TASK 2: PROJECT ENGINEERING SUPPORT
EN Communications proposes to continue providing engineering support for the project
during the full construction and deployment effort. There will be numerous
requirements for drawings to be revised and modified during the permit process, and to
support field changes that may occur in the field. Engineering support will include a
design project management resource, additional fielding efforts in the Waterloo market
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
as needed, and ongoing management and oversight from EN Communications' Iowa
licensed Professional Engineer ("PE").
TASK 3: CONSTRUCTION MANAGEMENT
EN Communications' Construction Manager ("CM") will act as the client liaison to the
Outside Plant (OSP Construction Contractors) team and will provide oversight of the
client fiber-optic network(s) construction. The CM will review overall compliance to the
specifications, assessing Contractor adherence to public works and right of way
restrictions, performance of construction activities, and assist in the development of
applicable project documentation.
Other tasks that will be performed include:
• Managing the overall Construction deployment of the Outside Plant
(OSP), ensuring schedule management, specification compliance and
documentation.
• Approving all materials to be used in the job. As applicable.
• Act as the main point of contact for selected OSP Contractor, addressing
field issues, coordinating daily activities of the Construction Inspectors,
assessing compliance with both health and safety requirements and with
applicable permits.
Coordinating with the client as applicable on updates with project reporting,
construction activities, material access and handling. Coordination with
construction vendor, assessing adherence to schedule commitments, tracking
completion of open defect items, confirming final completion and delivery.
• Review of production installations to specifications. and assisting the
client to help manage the project within budget and schedule timelines.
TASK 4: CONSTRUCTION INSPECTION
EN Communications will provide Construction Inspection ("CI") services for the client
as the network is constructed. EN Communications has assumed at least (1) one
construction inspectors to start but may require additional count of inspectors. Our
estimates include a single inspector every 4 construction crews as baseline.
A construction crew is a collective of individuals with diverse skills and roles, working
collaboratively to achieve the goals of a construction project. The size of a construction
crew can vary widely depending on the scope, complexity, and duration of the project.
However, a basic crew typically includes at least a few key members to cover essential
roles.
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
A construction crew is a group of workers who collaborate to complete physical
construction tasks.
Key aspects of their work include:
• Drilling
• Plowing
• Handhole Placement
• Pothole Validation
• Fiber Placement
• Restoration
• Splicing
• Building Entry
• Aerial ADSS Placement
• Aerial Strand and Lash Placement
• MST Placement
• Underground and Aerial Drop Placement
These activities are essential for the forward progress of physical construction projects.
EN Communications' construction inspectors will provide oversight to determine
compliance with project specifications, safety and permitting requirements. In addition,
EN Communications will provide quality review on installation and ground restoration in
real time. All field data and information related to changes in the field, redline
information will also be acquired and reviewed. In addition to these services, on -site
inspection services provide field representation, to assist with oversight of crews in the
field.
• Field inspection services include the following: Real time inspection services,
including compliance and specification review of installations.
• Onsite assessment of installed quantities and installation quality assurance.
• Review of compliance with safety standards including OSHA, city, county, and
state requirements, review compliance of the National Electric Safety Code and
permit -specific requirements.
• Onsite review of fiber-optic testing (OTDR and power meter) and compliance.
• Field level decision -making to minimize crew downtime.
• Review accuracy of documentation including red lines, directional bore logs and
daily production sheets.
Scope Of Work for Project Coordinators
Before start of each project
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
• Create Basecamp folders.
• Create project documents for inspectors.
• Create project specific tracking documents: dailies, dashboard, production
tracker, fiber tracker, and a drop tracker.
• Create project specific dashboards.
• Create process and procedures for production submittal and invoicing.
• Meeting with contractors on tracking process and procedures.
After project kick-off (Daily Production)
• Review dailies/weekly packages and maps from contractor from original design.
• Track approved units on production trackers.
• Enter each SEQ number into a fiber tracker.
• As -Build approved units on ArcGIS to reflect contractor redlines.
• Label Basecamp when all production is complete.
• Add all documents into Entrust SharePoint project folders.
Weekly Dashboard for client use
• Prepare project specific dashboard for client use.
Monthly Invoicing
• Call with billing staff to review production total (Bi-Weekly)
• Labor/Drop Invoicing -Compare against the production tracker for approval. If any
discrepancies the contractor will be notified to review and make revisions.
• Review all packing slips/purchase orders against material invoices.
• Enter all approved invoices (labor & material) into the consumption
trackers/reports.
• Material Invoicing -Compare against the BOM. If any discrepancies the contractor
will be notified to review and make revisions.
• Direct Cost invoices (if applicable)
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
Pricing
The tasks outlined in the Scope above, will be performed on a monthly fixed price basis,
excluding travel expenses that will be billed as incurred on a not -to -exceed basis, and
invoiced as follows.
Task(s)/Description
Cost
Task 1: Project Management
$31,633
Task 2: Project Engineering Support
$6,326
Task 3: Construction Management
(Includes 1 in market Construction Manager/Inspector)
$37,961
Task 4: Construction Inspection
(Includes 1 in market Construction Inspector)
(1 inspector per 4 construction crews)
(Each contractor requires one inspector if multiple contractors)
$27 192'
Monthly Total
$103,112
Estimated Monthly Travel Expenses (billed as incurred)
$4,843
Monthly Total
$107,955
'Additional inspectors billed at $27,192 per month.
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
Estimated Schedule
Our proposed schedule for 2026 is as follows:
Table 1 - Services Jan 2026 - Dec 2026
Billing
Month/Year
(Month #)
Desc.
PM
PE
CM
CI
Expenses
Monthly Total
January
2026
(Month 1)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
February
2026
(Month 2)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
March 2026
(Month 3)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
April 2026
(Month 4)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
May 2026
(Month 5)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
June 2026
(Month 6)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
July 2026
(Month 7)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
August
2026
(Month 8)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
September
2026
(Month 9)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
October
2026
(Month 10)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
November
2026
(Month 11)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
December
2026
(Month 12)
Month
$31,633
$6,326
$37,961
$27,192
$4,843
$107,955
Cost Estimates through December 2026
$1,295,460
Client may terminate this order upon 30 days' notice to contractor if Client deems services are complete
for the term listed above.
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Docusign Envelope ID: A7BD523B-3000-4E6F-902A-4DB2585711BD
Signature & Acceptance
Signature of this proposal by client warrants that all components of this proposal are accepted to
the City of Waterloo and Water Fiber that the person(s) signing this proposal has the right power,
and authority to execute the proposal.
City of Waterlopacusignedby:
61Att&fitn, lkI' V
By:�BB52S8AAC8449.
Name: Quentin Hart
Title:
Mayor
Waterloo Fib Signed by:
E65CD74D0...
Eric Lage
By:
Name:
Title:
General Manager
EN Engineering, LLC
By: ,�.
Name: David J. Klimas
Title: Chief Engineer
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