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HomeMy WebLinkAbout11.17.2025 Council Minutes AffidavitTHE COURIER AFFIDAVIT OF PUBLICATION Waterloo -Cedar Falls Courier 6915 Chancellor Drive Cedar Falls 50613 (319) 291-1400 State of Florida, County of Orange, ss: Ankit Sachdeva, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of Waterloo -Cedar Falls Courier, a publication that is a "legal newspaper" as that phrase is defined for the city of Cedar Falls, for the County of Black Hawk, in the state of Iowa, that this affidavit is Page 1 of 3 with the full text of the sworn -to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates: PUBLICATION DATES: Nov. 29, 2025 NOTICE ID: jeS6Tp6CmpJQLn09H4LX PUBLISHER ID: COL-IA-603190 NOTICE NAME: 11.17 Minutes Publication Fee: $525.94 Ahkrt ca.c(.deva. (Signed) VERIFICATION State of Florida County of Orange JESSICA GORDON-THOMPSON Notary Public - State of Florida Commission # HH301656 Expires on August 17, 2026 Subscribed in my presence and sworn to before me on this: 12/02/2 Notary Public Notarized remotely online using communication technology via Proc 25 f. See Proof on Next Page 11.17 Minutes - Page 1 of 3 Newspaper page size: Width: 9.86 in., Height: 20.40 in. November 17, 2025 The City Council o1 the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers. Waterloo, Iowa, at 5:30 PM, on Monday, November 17, 2025. Roll Can Mayor Quentin Hart in the Chair. Roll Call: Mr. Boesen, Mr. Nichols, Ms. Creighton - Smith. Mr. Chiles, Mr. Simon, Ms. Wilder'. Mr. Feuss was absent. Prayer or Moment of Silence Pledge of Allegiance, John Chiles Ward 1 Council Member Approval of Agenda as proposed or amended. Nichols/Wilder that the agenda as amended, by adding "located at 541 Albany Street" to Consent Agenda Item 15, removing Consent Agenda Items 33-37 to be considered separately, and removing Items 10 and 11 under Resolutions, be approved. Voice vote -Ayes: Six. Motion carried Approval of Minutes of the November 3 2025. Regular Council Session as proposed or amended Nichols/Wilder that the minutes of the November 3, 2025, Regular Council Session, as proposed be approved. Voice vote -Ayes: Six. Motion carried. PUBI IC COMMENTS The following individuals commented on various subjects. Mary Potter, Grout Museum Trustee; Aaron Stacey Roberts, 411 Almond; David Greyer. 3145 W. 4th Street; Forest Dillavou 1725 Huntington Road; David Deeds, Waterloo Airport Board and 922 Mulberry; George Meeks, 609 E. Donald Street; LaTonya Graves. 607 E. Donald Street. Mr. Chiles announced that he will not be hosting a ward meeting this month and next month due to travel for the holidays and thanked all those that have attended this year. He further thanked Noel Anderson and his staff for their work and announced that the building on Upland had started to come down, and he was excited to see the progress. Mr. Boesen requested an update on the old Courier building and the city hall remodel. Noel Anderson. Community Planning and Development Director, provided an update on both projects. Mr. Boesen commented on remarks made about racial rhetoric and encouraged everyone to come together and move forward. Ms. Creighton -Smith shared that when comments are made and no one says anything about them, that is complicit and would themselves be a racist. Ms. Wilder thanked Mr. Meeks for keeping us accountable and said that she always challenges racist remarks on social media that she sees. Mr. Simon also thanked Mr. Meeks for his comments. He shared that he disagrees that someone should be labeled a racist and judged if they fail to denounce others' racist comments. Nichols/Creighton-Smith to close public comments. Voice vote - Ayes: Six. Motion carried. CONSENT AGENDA Nichols/Boesen that the following items on the consent agenda be received and placed on file, including the payment of bills for October 10, 2025, in the amount of $2,974,705.49, and November 17, 2025, in the amount of $4,294,126.48, be received and placed on file. Roll Call vote -Ayes: Six. Motion carried. Mr. Boesen requested that Items 33 through 37 be considered separately. Bills Payment. Finance Committee Invoice Summary Report. a copy of which is on file in the office of the City Clerk, Resolution adopted and upon approval by Mayor assigned No. 2025-648. Resolution approving award of hoteVmotel tax council discretionary funds to the Waterloo Police Department in the amount Of $45 000 00 Resolution adopted and upon approval by Mayor assigned No. 2025-649. Resolution aooroving certification to the Black Hawk County Auditor for expenditures that qualify for reimbursement in the FY 2025 Crossroads Resolution adopted and upon approval by Mayor assigned No. 2025-650. Resolution approving certification to the Black Hawk County Auditor for expenditures that Qualify for reimbursement in the FY 2025 Downtown Waterloo Tax Increment Distract. and place the certification on file Resolution adopted and upon approval by Mayor assigned No. 2025-651. ResesolutiOn approving certilicatiOn to the Black Hawk County Auditor for expenditures that Qualify for reimbursement in the FY 7025 Northeast Industrial Park Waterloo Tax Increment District, and place the certification on file. Resolution adopted and upon approval by Mayor assigned No. 2025-652. Resolution approving certification to the Black Hawk County Auditor for expenditures that qualify for reimbursement in the FY 2025 Martin Road Waterloo Tax Increment District and place the certification on file Resolution adopted and upon approval by Mayor assigned No. 2025-653. Resolution aooroving certification to the Black Hawk County Auditor tor exnend8ures that cualifv for reimbursement in the FY 2025 San Marnan Waterloo Tax Increment Distract and place the certification on file Resolution adopted and upon approval by Mayor assigned No. 2025-654. Resolution a0oroving certification to the Black Hawk County Auditor for expenditures that Qualify for reimbursement in the FV 2025 Ram Waterloo Tax Increment District -and place the certification on file Resolution adopted and upon approval by Mayor assigned No. 2025-655. Resolution approving certification to the Black Hawk County Auditor for expenditures that Qualify for reimbursement in the FY 2025 East Unified Waterloo Tax Increment District. and place the certification on file. Resolution adopted and upon approval by Mayor assigned No. 2025-656. Resolution aooroving certification to_A119-@lack Hawk County Auditor for expenditures that qualify for reimbursement in the FY 2025 Schoitz Watedoo Tax Increment District. and place the certification on file Resolution adopted and upon approval by Mayor assigned No. 2025-657. Resolution aooroving certification to the Black Hawk County Auditor for expenditures that qualify for reimbursement in the FY 2025 University Avenue Waterloo Tax Increment District and place the certification on file Resolution adopted and upon approval by Mayor assigned No. 2025-658. Resolution approving the City of Waterloo Annual Financial Report for the Fiscal Year ended June 30, 2025, authorizing publication of the report, submission to the State of Iowa, and execution of the document by the Mayor and Finance Director. Resolution adopted and upon approval by Mayor assigned No. 2025-659. Resolution approving the Annual Financial Report for City Streets. for the fiscal year ended June 30 2025. and authorizing transmittal to the Iowa Deoartment of Transportation. Resolution adopted and upon approval by Mayor assigned No. 2025-660. Resolution aooroving electronic submission of the Tax Increment Finance (FIB reports to the State of Iowa for Fiscal Year 2025. Resolution adopted and upon approval by Mayor assigned No. 2025.661. Resolution setting date of public hearing as December 1. 2025. to approve a request by the City of Waterloo to rezone approximately 0 33 acres from "C-1 C-Z" Conditional Zoni g District to "R-2" One and Two Family Residence District, and instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2025-662. Resolution setting date of pybljc testing as December 1, 2025. to approve a request by Luke and Megan Finley to rezone approximately 1.18 acres from "A- 1" Agricultural District to "R-1" One and Two Family Residence District located east of 930 East Orange Road. and Instruct the Mayor assigned No. 2025-663. Resolution_setting_gse date oLpublic hearing as December 1 2025. for an amendment to the development agreement with International Panel Company for the sale and conveyance of ao.r.ximat-Iv 6.29 acres 0f citv-owned property and instructing the City Clerk t0 publish notice Resolution adopted and upon approval by Mayor assigned No. 2025-664. Resolution aooroving eleven (111 FY 2026 Quarter 3 and Quarter 4 Mini -event grants in the amount of $108 500 00 as recommendedL_bl__ihe Waterloo Convention and Visitors_ Bureau Board of Directors. Resolution adopted and upon approval by Mayor assigned No. 2025-665. Motion to aoplotre_CAarge Order No. 3 with Peters Construction Corporation of Waterloo Iowa. for a net decrease of $1431483 'n conjuncton with Term pal Parking Canopy Structure Contract No ICAIF No 91220AL0400 and authorizing the Mavor and City Clerk to execute said document Resolution adopted and upon approval by Mayor assigned No. 2025- Resolution approving Pay Application No 7 in the amount of $1 494 40 and aporovi g the Completion of Proiert and Recommendation of Acceptance oLWotk_for work performed by Peters Construction Corporation of Waterloo Iowa. in coniunction with the Waterloo Public Market Renovation Project Resolution adopted and upon approval by Mayor assigned No. 2025-666. Resolution aooroving Completion of Proiect and Recommendation of Acceptance of Work for work performed by Peterss COIls-tntCt10nt C,oi o,rati0n of Waterloo Iowa in the amount of $240047206 in coniunction with the Terminal Parking Canoov Structure Project Contract No ICAIF No 91220AI 0400 Resolution adopted and upon approval by Mayor assigned No. 2025-667. Resolution approvj g Completion of Proiect and Recommendation of Acceptance of Work for work performed by Don Gardner Construction of Waterloo Iowa. in the amount of $24.785.00. in coniunction with the Waterloo Convention Center SkySvalk Remodel Project. Resolution adopted and upon approval by Mayor assigned No. 2025-668. Motion to approve Change Order No. 1 with Midstate Solution. of Baxter. Iowa, for a net increase of $101 249 58 in conjunction with FY 2026 Sidewalk Infill Ramp and Trail Repair Program - Zone 5A Contract No 1131 and authorizing the Mavor and City Clerk to execute said document Motion to approve Change Order No. 2 with Owen Contractino. Inc., of Cedar Falls lowa for a net increase of S6 820 00 in conjunction with Reconstruct Taxiway A West, Contract No. FAA AIP 3-19-0094- 056-2023 BIL and authorizing the Mayor and City Clerk to execute said document. Motion to approve Change Order No 34_with ITG Qommunications._LLC-o1 Hendersonville Tennessee for a net increase of S59 616.22 in coniunction with the FY 2023 Construction of a Fiber - to -the -Premise Feeder/Distribution and Backbone Network Project. Contract No. 1088. and authorizing the Mayor and Citv Clerk to execute said document. Motion to aoorove Change Order No 35 with ITG Communications. LLC of Hendersonville. Tennessee. for a net increase of S86.412.80. in coniunction with the FY 2023 Construction of a Fiber - to -the -Premise Feeder/Distribution and Backbone Network Protect, Contract No 1088. and authorizing the Mayor and City Clerk to execute said document. Motion to approve Change Order No 36 with ITG Communications LLC of Hendersonville Tennessee for a net increase of $116.809.75. in coniunction with the FY 2023 Construction of a Fiber - to -the -Premise Feeder/Distribution and Backbone Network Project. Contract No 1088, and authorizing the Mayor and City Clerk to execute said document Motion to approve Change Order No 37 with ITG Communications I I C. of Hendersonville. Tennessee. for a net increase of S28.379.01. in conjunction Rackhone Network Project. Contract No 1088 and authorizing_ihe..Mayor and City Clerk to execute said document Motion to approve the ao0ointment of Tristan Aldous from the current Civil Service List to the position of Clerk II in the Waste Managerment Services effective after November 17.2025 Jessica Rucker. Board/Commission: Design Review Board Fxoiration Date. August_5 2.02.8.lrenewall. Colleen Waver Board/Commission- Historic Preservation Commission Fxoiration Date' October 3 2028 IRenewalff, Communication from the Sanitation Department on the notice of the conclusion of employment of Collin WebeL Solid Waste Technician. effective October 6 2025_Wilsjecornmendalion of approval of payout of $2 181.15 for unused benefits Motion to receive and file Board of Adiustment minutes for April May. June Jub._August. and September 7025. Mr. Boesen commented that the minutes from the boards and commissions should be submitted to the agenda in a much more timely manner. Aric Schroeder, City Planner, commented that the department was working on training for the new staff member and tell behind on minutes. Mr. Simon questioned if the minutes could be attached to the agenda item those minutes pertain to. Mayor Hart provided clarification on minutes approval. Motion to receive and file Complete Streets Committee minutes of March April June August and September 2025 Motion to receive and file Hiohwav 218 Review and Design Commission minutes o1May_andAugust-2025, Motion to receive and file Historic Preservation Commission minutes of April May June July August and September 2025 Motion to receive and file Planning, Programming. and Zoning Commission minutes of February April. May June Juy August and September LigUerlicenses Aldi 033. 1918 Schukei Road. Class B w/ Sunday Sales (Renewal) 11/20/2026. Starbeck Smokehouse. 250 Westfield Avenue. Class C w/outdoor Service and Sunday Sales (New) 11/14/2026. Bonds. Resolution aooroving award of hoteV motel tax council discretionary funds to the North East Iowa Food Bank Inc in the amount of $25.000.00. Resolution adopted and upon approval by Mayor assigned No. 2025-669. Boesen/Nichols to receive and file various board minutes listed in items 33-37. Roll call vote -Ayes: Six. Motion carried. Mr. Boesen commented that he had brought up in the past that minutes needed to be presented more timely, and council should not be receiving six months worth of minutes at one time, particularly with Planning and Zoning. as many of those items are brought before council and the discussion items are in the minutes. Aric Schroeder, City Planner, apologized for submitting multiple months of minutes on the agenda and explained that due to staffing and training. the submissions were delayed. Mr. Simon questioned if the minutes could be attached to the agenda item those minutes pertain to. Mayor Hart provided clarification on the approval process and emphasized the importance of a timely submission of the Planning and Zoning minutes in particular. RESOLUTIONS Resolution approving an American Rescue Plan Act Sub -recipient Agreement with Iowa Heartland Habitat for Humanity in the amount of $500 000 00 Nichols/Boesen Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-670. Res_osdion approving First Amendment to the 2023-2025 ResidentiaVMiscellaneous Areas Snow Removal Contract for City - owned lots generally ac0uired through lowa Code 657A changing the term of the Contract from April 19. 2025 to April 18 2026. Resolution adopted and upon approval by Mayor assigned No. 2025-671. Resolution aooroving a Permanent Easement Agreement in the amount of $7 3.51 00 with T and S Pmnerties Management II LLC-located at 1409 La Porte Road in coniunction with the La Porte Road Phase II Reconstruction Proiect. and authorizing the Mavor and City Clerk to execute said document, Roll Call vote -Ayes: Six. Motion canned. Resolution adopted and upon approval by Mayor assigned No. 2025-672. Resolution aooroving and accenting an Acquisition Contract andapptoying a Deed to sell real property to the Cif of_Watedy4 f _uartial right-of-way acquisition and Permanent and Temnnrary Fasements Agreements with C and M Fntem 'Sps IOc,Jn-tne_amgnnt sL$5.132,00, Iocaled at 1620 La Porte Road in coniunction with the La Porte Road Phase II Reconstruction Protect. and authorizing the Mavor and Simon/Creighton-Smith Roll Call vote -Ayes: Six. Motion carded. Resolution adopted and upon approval by Mayor assigned No. 2025-673 Resolution__aPPeayi g a Tampgra0! Easement Agreement in the amount of $2 000 00 with Halloran Properties. LLC located at 1950 Plymouth Avenue in conjunction with the La Porte Road Phase 11B.econstruction_Project_and_authOnzjog the Mavor and City Clerk to execute said document Simon/Creighton-Smith Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-674. Resolution extending a moratorium on the issuance of new tobacco permits in the City of_Waterloo, Black_Hawk C9untv. IOWa until May 5 2026. Boesen/Creighton-Smith Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-675. Resolution extending a moratorium On the issuance Of a special permit or variance for hobby farms in the City of Waterloo Black Hatyk Count dowa-until May 5. 2026 Boesen/Creighton-Smith Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-676. Resolution approving a School Resource Officer Agreement with the Cedar Valley Catholic Schools (Waterloo area only) to provide one School Resource Officer in theagpgols for FY 26-79 in the amount of $357 320.00. including funding for officer training. and authorizing the Mayor to execute said document Creighton-Smith/Wilder Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-677. Resolution approving request by the Waterloo RegionalAirport to release 8916 acres of Airport property known as Parcel F. for the amount of $2.675.000.00. to the City of Waterloo. Iowa for continued development. and authorizing the Mayor and City Clerk to execute alLformaLIaad release documents as required and submit said documents to the Federal Aviation Administration Creighton-Smith/Wilder Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-678. David Dreyer, 3145 W. 4th Street, questioned if this land is located too close to the airport for safety purposes. Steven Kjergaard, Director of Aviation, provided an overview of the item. Resolution aooroving a Professional Services Agreement with WHA Inc. of Cedar Rapids. Iowa, in the amount of $44.902.80. in conjunction with the Ansborooeh Avenue CMAQ. Traffic Signal Fiber Optic Installation from Downing Avenue south 2.7 miles to Fischer Drive and authorizing the Mayor to execute said document. This item was removed by amendment. Resolution approving a Professional Services Agreement with WHA Inc. of Cedar Rapids. Iowa In the amount Of $44 902 80 in coniunction with the Broadway Street CMAQ Traffic Signals Fiber Optic Installation. Broadway Street. US 63 north 4.2 miles to US Hwy. 218 This hem was removed by amendment. Resolution aooroving an Professional Services Agreement with Strand Associates to provide proposal (!_reparation bidding -related services,_and it.-aultioozed_services for the Anaerobic I agoon Bingos upgrading protect at the Waste Management Anaerobic L goon in an amount not to exceed S50.000.00 and authorizing the Mayor to execute said document. Nichols/Creighton-Smith Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-679. Resolution approving Addendum No 10._in_lhe_amounLgl_$1,502.50, with_EN Communications in conjunction with the FY 2023 Construction of a Fiber - to -the -Premise Feeder/Distribution and Backbone Network Proiect. Contract No 1088. and authorizing the Mavor t0 execute said document Nichols/Creighton-Smith Roll Call vote -Ayes: Six. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-680. QHDJNAN ES Amended and Restated South Watedoo Unified Urban Renewal and Redevelopment Plan. Boesen/Nichols to consider and pass for the second time an ordinance providing that the general property taxes levied and collected each year on all property located within the newly described Amended and Restated South Waterloo Unified Urban Renewal and Redevelopment Plan Area, in the State of Iowa, by and forthebenefit of the State of Iowa, City of Waterloo, County of Black Hawk, Waterloo Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans. monies, advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said Urban Renewal Project. Roll Call vote -Ayes: Three. Nays: Three (Boesen, Chiles and Simon). Motion failed. Ratimnre Fields l Irban Renewal Plan Boesen/Wilder to consider and pass for the second time an ordinance providing that the general property taxes levied and collected each year on all property located within the described Baltimore Fields Urban Renewal Area, in the City of Waterloo, County of Black Hawk, State of Iowa, by and for the benefit of the State of Iowa, City of Watedoo. County of Black Hawk, Waterloo Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies, advanced 10 and indebtedness, including bonds issued or to be issued. incurred by said City in connection with said Urban Renewal Project. Roll Call vote -Ayes: Six. Motion carried. Kevin Finro, Panther Builder, commented that it is disappointing to see Item 1 fail, and asked if this item could be tabled until a full council is available to vote. Noel Anderson, Community Planning and Development Director, explained that a development agreement was previously approved stating that we would adopt an urban renewal plan, and further explained that with the start of construction work. we would be subject to legal action because we would be in breach of our agreement if we fail to adopt an urban renewal plan. Nicholslder to table the item until the next council meeting. Roll call vote -Ayes. Three. Nays: Three (Boesen, Chiles and Simon). Motion carried. Mr. Boesen shared that the agreement did not state that it was contingent that the TIF had to be passed in order for the development agreement to move forward, and he is not in support o1 tabling. ADJOURNMFNT Boesen/Wilder that the council adjourn at 623 p.m. Voice vote -Ayes: Six. Motion carried. 11.17 Minutes - Page 2 of 3 Newspaper page size: Width: 9.86 in., Height: 20.40 in. vvarenoo lax increment ursmct ana place bity i.Ierx to puousn nonce. won me rr [ues wnsuucuon or a ricer- mcnoisreoesen ana aurnonzing me mayor to execute saio the certification on file Resolution adopted and upon approval by to -the -Premise Feeder/Distribution and Roll Call vote -Ayes: Six. Motion carded. document. Kelley rocme City Clerk 11.17 Minutes - Page 3 of 3