HomeMy WebLinkAbout12.01.2025_Finance_Committee_MinutesDocusign Envelope ID: 7B4C7A31-81A5-4F30-97C0-BDBF9C8B9370
December 1, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the November 17, 2025, Finance Committee meeting as proposed or
amended.
Nichols/Chiles
that the minutes of November 17, 2025, Finance Committee meeting as proposed, be
approved. Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Sgt. Sadd and Officers Harrington, Blackburn, Costarella, Payne, Williams, Costello and
Dieser
Class/Meeting: NAFTO FTO School Basic
Destination: Cedar Falls, IA
Dates: December 8-10, 2025
Amount not to exceed: $3,000.00
Sergeants Chopard and Hoelscher
Class/Meeting: NTOA Supervising Patrol Critical Incidents
Destination: Waukee, IA
Dates: December 10-11, 2025
Amount not to exceed: $1,208.00
Traffic Operations: Safiah Elahi, Tina Schellhorn, Craig Hintzman, and Scott Buchan
Class/Meeting: Mobotrex Users Group/Controller Training
Destination: Davenport, IA
Dates: December 10-11, 2025
Amount not to exceed: $800.00
Bridgett Wood, Director of Finance
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Docusign Envelope ID: 7B4C7A31-81A5-4F30-97C0-BDBF9C8B9370
Class/Meeting: Best Practices in Debt Issuance and Management
Destination: Webinar
Dates: December 9-11, 2025
Amount not to exceed: $475.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Chiles/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Building Department (Waterloo Convention Center Door Replacement)
Amount: $16,292.00
Expenditure: Replacement of damaged door at the Convention Center.
Central Garage (Drive Motor for Sweeper #191518)
Amount: $5,393.37 + $500.00 S/H
Expenditure: Replacement of drive motor/o-ring on sweeper #191518.
Fire (Ambulance)
Amount: $301,401.00
Expenditure: 2025 Ford F-550 Life Line Ambulance.
Fire (Outdoor Security Cameras AMENDED)
Amount: $69,220.23
Expenditure: To purchase and install AXIS security cameras outside all fire stations, amended
to add labor to install.
Leisure Services (Banquet Tables and Party Tables)
Amount: $3,291.12
Expenditure: (7) 8-foot tables and (8) 6-foot tables for the SportsPlex.
Leisure Services (Banquet Stacking Chairs)
Amount: $3,180.00 + 150.00 S/H
Expenditure: (50) Banquet stacking chairs for the SportsPlex.
MIS Department (HPE Networking Switches)
Amount: $16,835.04 + $5.00 S/H
Expenditure: (3) 48-port HPE Network Switches, (1) 24-port HPE Network Switch and (4) power
supplies.
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Docusign Envelope ID: 7B4C7A31-81A5-4F30-97C0-BDBF9C8B9370
Police (Adobe Pro Renewal)
Amount: $3,216.97
Expenditure: Annual Adobe Pro CDW-G software renewal.
Police (Laserfiche Annual Renewal OPG-3)
Amount: $9,684.55
Expenditure: Laserfiche software renewal.
Police (Insight VMWare Renewal)
Amount: $14,363.20
Expenditure: Insight VMWare annual software renewal.
Street Department (Brine Tank)
Amount: $52,952.44 + $500.00 S/H
Expenditure: Fabrication of four brine tank structures to replace rusted structures.
MIS Department (Axis Cameras)
Amount: $38,425.12
Expenditure: Replacement Axis cameras for the SportsPlex.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Nichols
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve the budget amendment to increase Advertising Expense Line and increase
Miscellaneous Revenue Line in the amount of $25,000.00, for the awarded Hotel Motel Tax
Grant, as submitted by the Cultural & Arts Department.
Approve the project budget for the FY 2026 Federal Violence Against Women grant, in the
amount of $36,113.00, to be used for the Domestic Abuse Response Officer, as submitted by
the Police Department.
Approve the project budget for the Highway Safety Fund Grant funded with federal funds
awarded through the Governor's Traffic Safety Bureau, in the amount of $101,000.00, as
submitted by the Police Department.
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Docusign Envelope ID: 7B4C7A31-81A5-4F30-97C0-BDBF9C8B9370
BILLS PAYMENT
November 24, 2025.
Feuss/Chiles
that the Bills Payment as contained in the Accounts Payable Report dated November 24, 2025,
in the amount of $6,208,048.85, be approved. Voice vote -Ayes: Three. Motion carried.
December 1, 2025.
Feuss/Chiles
that the Bills Payment as contained in the Accounts Payable Report dated December 1, 2025,
in the amount of $7,345,187.66, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Chiles/Nichols
that the meeting be adjourned at 5:16 p.m. Voice vote -Ayes: Three. Motion carried.
Signed by:
fticat
K6Ife9"t'fehIe
City Clerk
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