HomeMy WebLinkAboutCity_Clerk_(Software_Annual_Renewal)Docusign Envelope ID: 55455523-7DFA-4A5E-8D97-DDAB9955ABF8
City Clerk Use Only
Finance Committee
Approval Date 1/5/2026
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 19,896.52 plus est. shipping costs of $ N/A to pay for or purchase
Laserfiche Software Renewal
This purchase or expenditure is being made because:
For the purpose of digital record retention
Vendor selected for this purchase:
Cities Digital, Inc.
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
current vendor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 218,330.00
$ 72,742.20
Respectfully submitted,
Signed by:
Kelle Felchle, City Clerk 12/15/2025 nB'�0°d 1/5/2026
(Signature Dept. Head or Designee) Date (Signa`#u e'Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)