HomeMy WebLinkAboutCommission Packet - 11/20/2024 MEMORIAL HALL COMMISSION
November 20, 2024
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
I. Roll Call
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of October 23, 2024.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building and Grounds—Chairperson Mel Wittwer
2. Operations—Chairperson David Grimm
3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw
4. Finance/Fundraising—Chairperson James Lentfer
VIII. Unfinished Business
IX. New Business
X. Adjournment
Nancy Higby
Deputy City Clerk
*Next meeting scheduled for January 22, 2025.
MEMORIAL HALL COMMISSION
October 23, 2024
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Randy Miller, David Grimm, Richard Day, Stephen
Grimm (A), Mel Wittwer, Frank McCaw and Jim Lentfer and John Mrzlak.
Also in Attendance: Nancy Higby, Deputy City Clerk.
Moved by D. Grimm, seconded by McCaw, that the agenda be approved. Ayes: Eight. Motion
carried.
Moved by S. Grimm, seconded by Wittwer,that the Minutes of September 25, 2024,meeting as
presented be approved: Eight. Motion carried.
Citizen's Oral Comments
Frank McCaw introduced AJ Bissell, one of our UNI student interns. He provided a quick
review of the projects she is working on.
Treasurer's Report—Vacant
Nancy Higby read the finance report for the period 9/19/2024 through 10/15/2024.
• Brick Fund- $6,894.28 (includes the sale of one brick and the reimbursement of a QR
Code)
• Courbat Memorial Fund - $1,300.12
• Artifacts Projects Fund- $1,435.98
• VMH Facilities Projects Fund(currently balance is $5,000.00)
Nancy also presented an invoice from Blackhawk Memorial in the amount of$175.00 for the
engraving of five bricks.
Moved by Wittwer, seconded by Mrzlak, to approve the payment of$175.00 to Blackhawk
Memorial. Ayes: Eight. Motion carried.
Frank McCaw presented a request for reimbursement in the amount of$65.92, for display
supplies purchased for the Brousseau Brothers presentation.
Moved by McCaw seconded by Mrzlak to approve the reimbursement of$65.92 for the purchase
of supplies for the Brousseau presentation. Ayes: Eight. Motion carried.
Jim Lentfer explained that he purchased various office supplies from Staples and requested that
the reimbursement come from the new City Facilities Project fund.
Moved by D. Grimm, seconded by S. Grimm, to approve the reimbursement as requested in the
amount of$170.95 for the purchase of office supplies. Ayes: Eight. Motion carried.
October 23, 2024 Page 2
Chairperson's Report
None.
Committee Reports
Building, Grounds & Operations—Chairperson Mel Wittwer
Mel Wittwer commented that he had spoken with Greg Ahihelm and he has reportedly
completed the engineering portion to add seven new parking spots on Courbat Court at an
estimated cost of$61,000.00. The project will still need to go out for bid and Greg was
optimistic that the job could be completed soon. Of the seven spots,two will be designated as
handicap parking.
Mel explained that our sign approval is still in progress as it was rejected by the Design Review
Board. Instead, Mel was given a concept that would be acceptable to them, but it would cost us
about$400-$500 to implement.
Mel reminded the group that there are still three things needed to complete the fountain project.
Replace the broken marble on the backside, add a new liner and cover and add a concrete apron
around the base.
Operations—Chairperson David Grimm
David Grimm reviewed the Veterans Day Program line up and commented that we need to
purchase flags to have on hand and that we need a U.S. Flag, State Flag and POW/MIA Flag for
backups. He shared that there will be another ceremony on Veterans Day at the Iowa Veterans
Home at 10:30 a.m.
Moved by S. Grimm, seconded by Day, to approve the purchase of 3x5 flags. Ayes: Eight.
Motion carried.
Educational/Historical/Artifacts Preservation—Chairperson Frank McCaw
Frank McCaw spoke on the upcoming Brousseau Brothers presentation and shared that they
found some Brousseau family members through Jim's efforts getting publicity opportunities. As
a result, we were contacted by a local family member and learned that one of the sisters lives in
Tulsa, Oklahoma who is in her 80's and was only 3 years old when the brothers died. There is
another sister also in Tulsa and these are the only remaining siblings. He said they would like to
attend but are not sure they will be able to make the trip. Frank shared that there are some
cousins, nieces and nephews in the area that plan to come and that there have been a lot of calls
from people who said they plan to attend as well.
He further shared that the two interns are working, AJ Bissell and Jack Owens and commented
on the projects they have been working on.
October 23, 2024 Page 3
Randy Miller said that Kelley Sullivan plans to come and meet the Brousseau family members.
He further shared a few ideas that might be considered to incorporate into the program without
extending the length too much.
Finance/Fundraising—James Lentfer
Jim Lentfer reported that the Waterloo Community Foundation fund total is $11,853.
He shared that once the fountain was completed, he would like to see the next project be the
Courbat Canteen. He then provided a printout of images gathered from the internet and
suggested replacing the hardware and painting the cabinets, noting that it could likely be
accomplished with the $1,300.12 currently in the Courbat Memorial Fund.
Jim commented that he had experienced trouble printing out the budget so it will need to wait
until the next meeting.
Frank McCaw commented that the board discussed restoring the cabinets, not just painting. Mel
Wittwer commented on the difficulty of restoring the wood's original finish vs. replacing
hardware and painting. He noted that once the cabinets and countertops and done,the next step
would be to replace the flooring.
A considerable amount of discussion continued regarding the future project and Mel commented
that when it is time for the flooring, he would contact Greg Ahlhelm to get quotes. Frank
McCaw suggested forming an action committee to look at the project and put together a list of
recommendations before going out for bids. Jim Lentfer stated he would like to be on the
committee. Craig White appointed Jim as committee chairman and in charge of putting together
a committee.
Unfinished Business
Mel Wittwer stated that he had forgotten to mention that the QR Code on the sign had expired,
but he has gotten that corrected and the decal with the new QR Code works. He said that the
Design Review Committee does like the decal,they just didn't like our sign. Craig White
suggested Mel let that committee know that this commission has unanimously rejected their
suggested signage.
New Business
None.
With no further business before the commission, it was moved by Lentfer, seconded by Wittwer,
that the meeting be adjourned at 5:58 p.m. Ayes: Eight. Motion carried.
Nancy Higby
Deputy City Clerk
CITY OF
Project Transaction Report
CI TE'RLoO"
G/L Date Range 10/16/24 - 11/13/24
`"" Include Sub Ledger Detail
Sorted By Project - G/L Account - Date
G/L Date Journal Sub
Journal Type Ledger Description Source Reference
O1MYR.0009 MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Revenue Debit Amount Credit Amount Actual Balance Net Change
010-22-8820 1539-Institutional Supplies Life-to-Date ($6,894.28)
11/12/2024
2025-00000630 JE AP A/P Invoice Entry Accounts Payable Invoice Number Vendor Description 175.00 (6,719.28)
Invoice Date Payment Payment Number Amount Dist.Amount
2025-00000648 BLACK HAWK MEMORIAL 5 BRICKS LETTERED @$35 09/30/2024 EFTe
CO,INC EACH 916508 175.00 175.00
Total $175.00 $175.00
010-22-8820 3500 Sale of Bricks 010-22-8820 1539 Total $175.00 $0.00 ($6,719.28)
10/28/2024
2025-00000568 JE RA Revenue Collection Collections
Payment Post Yes 60.00 (6,779.28)
Receipt Number Receipt Batch Receipt Description
2025-00004214 2025-04000431 J. KENISTON BRICK-CHECK 2563 Received From PaymentDate Amount Dist.Amount
LEO SHAEFER 10/28/20024 60.00 (60.00)
11/05/2024 Total $60.00 ($60.00)
2025-00000615 JE RA Revenue Collection Collections
Payment Post Yes 120.00 (6,899.28)
Receipt Number Receipt Batch Receipt Description
2025-00004478 2025-05000455 2 BRICKS-LARRY KANE, IRVIN ARENDS, LARRYe KANE d m Payment Date Amount Dist.Amount
CHECK 10532 11/05/2024120.00 (120.00)
Total $120.00 ($120.00)
010-22-8820 3500 Total $0.00 $180.00 ($6,899.28)
01MYR.0009 Total $175.00 $180.00 ($6,899.28)
01MYR.000RBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL
Life-to-Date ($1,300.12)
01MYR.COURBAT Total ($1,300.12)
O1MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS
010-22-8820 1319 Other Professional Services Life-to-Date ($1,435.98)
11/12/2024
2025-00000630 JE AP A/P Invoice Entry Accounts Payable Invoice Number Vendor Description 65.92 (1,370.06)
Invoice Date Payment Payment Number Amount Dist.Amount
Type
2025-00000663 FRANK MCCAW FRAMES AND PHOTO PRINT 10/11/2024 Check 312193
65.92 65.92
Total $65.92 $65.92
Run by Nancy Higby on 11/13/2024 10:07:26 AM
Page 1 of 2
Project Transaction Report
CITY OF G/L Date Range 10/16/24 - 11/13/24
it . TERLOO Include Sub Ledger Detail
Sorted By Project - G/L Account - Date
Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change
010-22-8820 1319 Total $65.92 $0.00 ($1,370.06)
01MYR.MEMRTFCT Total $65.92 $0.00 ($1,370.06)
Life-to-Date $0.00
22FAC.VETS-CITY FACILITIES PROJECTS,VETERANS MEMORIAL HALL COMMISSION
010-22-8820 1319-Other Professional Services
11/12/2024
2025-00000630 JE AP A/P Invoice Entry Accounts Payable 170.95 170.95
Invoice Number Vendor Description
Invoice Date Payment Payment Number Amount Dist.Amount
Type
170.95 170.95
2025-00000662 DAMES LENTFER REIMB FOR SUPPLIES 10/19/2024 Check 312192 Total $170.95 $170.95
010-22-8820 1319 Total $170.95 $0.00 $170.95
22FAC.VETS Total $170.95 $0.00 $170.95
Grand Totals $411.87 $180.00
Page 2 of 2
Run by Nancy Higby on 11/13/2024 10:07:26 AM
W atterloo Veterans M em orial H all
2026 Operation Budget
Category Item Cost/Item Quantity Total
A rtifacts/Education/H istory Corn m ittee
Storage
Storage Boxes 9.50 10 95.00
Document Storage Boxes 10.00 5 50.00
6 3/4 X 4 3/4 Boxes 11.50 5 57.50
File Folders (100) 51.75 1 51.75
5 X 7 Storage Sleeves (25) 25.00 1 25.00
Folders (75) 47.45 1 47.45
Total I 326.70I
Identification Items
Tyvek Tags (100) 41.00 1 41.00
Tyvek fabric (100 Ft Roll) 150.00 1 150.00
Matting Board 4.50 6 27.00
8.5 X 11 Cardstock (100) 8.00 1 8.00
Total I 226.001
Display Item s
Reproductions, Printing & Copies 100.00
Framing Budget 500.00
Total I 600.00I
PPE & Cleaning
N itrile Gloves (100) 10.00 1
Dust Masks (50) 10.00
6.50 1 6.50
Distilled Water (Gallon) 1.50 2
3.00
Total I 19.50I
Committee Total 1 1172.201
Combined Operations, Building and Grounds and Finance Committees
Flags
American 3x5 33.50 2 67.00
POW/MIA 3x5 71.99 2
Iowa 3x5 143.98
59.75 2 119.50
Total I 330.48I
N ursery
Flowers
Potting Soil 60.00
15.37
Total I 75.371
Office Supplies
Ink 21.00 6 126.00
Stamps - 1st Class books of 20 13.60 2 27.20
Batteries - 9V 4 pack 7.54 1 7.54
Batteries - 123A 12 pack 28.99 1 28.99
Office 365 99.00 1 99.00
Total 288.73
Tools
Tape Measure 10.99 1 10.99
Pliers set 14.99 1 14.99
Serew driver set 14.97 1 14.97
3/8 Drill 44.77 1 44.77
flashlight 26.99 1 26.99
Total 112.71
Lighting
Puck Lights 37.00 3 111.00
Total 111.00
Memorial Day Parade
Flyers - Run of 300 225.00
Flow ers 23.99 1 23.99
Veterans Day
Coffee & Donuts 25.00 1 25.00
Poster Board 5.00 1 5.00
Total I 278.99'.
Memorial Brick Plaza
Sand - bag 17.78 3 53.34
Sign for brick registry 270.00 1 270.00
New B ricks 2.50 12 30.00
Total 253.34E
Total Combined Committees 1450.62
Education & H istorical 1172.20
combined total 2622.82