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Home My WebLink About1/22/2025 MEMORIAL HALL COMMISSION January 22, 2025 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of November 20, 2024. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building and Grounds—Chairperson Mel Wittwer 2. Operations—Chairperson David Grimm 3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw 4. Finance/Fundraising—Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Deputy City Clerk *Next meeting scheduled for February 26, 2025. MEMORIAL HALL COMMISSION November 20, 2024 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, David Grimm, Richard Day, Stephen Grimm(A), Mel Wittwer, and Jim Lentfer. Absent: Randy Miller, Frank McCaw and John Mrzlak. Also in Attendance: Nancy Higby, Deputy City Clerk. Moved by D. Grimm, seconded by S. Grimm,that the agenda be approved. Ayes: Five. Motion carried. Moved by Wittwer, seconded by S. Grimm,that the Minutes of October 23, 2024,meeting as presented be approved: Five. Motion carried. Citizen's Oral Comments None. Treasurer's Report—Vacant Nancy Higby read the finance report for the period 10/16/2024 through 11/13/2024. • Brick Fund- $6,889.28 (includes the sale of two bricks and the cost to engrave 5 bricks) • Courbat Memorial Fund- $1,300.12 • Artifacts Projects Fund- $1,370.06 (includes reimbursement for frames and photo print) • VMH Facilities Projects Fund(includes reimbursement for supplies) Moved by S. Grimm, seconded by Wittwer to receive the treasurer's report and place on file. Ayes: Five. Motion carried. Chairperson's Report Craig White reminded the board that there would be December meeting. Committee Reports Building, Grounds & Operations—Chairperson Mel Wittwer Mel Wittwer provided the following update. • Seven new brick orders that will be filled before May. • The alarm was set of about ten days ago, for the second time this year. When he arrived, the police were already here, and the doors were ajar. He said it is possible that someone pulled heavily enough on the door to pop it out of the dog down below. The last time this happened the city sent out a door maintenance person and worked on it. It might end up that we need to consider new doors. • The plan for the restoration of the kitchen is to break it into phases. November 20, 2024 Page 2 o Phase I—Painting and plaster repair (Greg Ahlhelm said he would look at getting quotes for the painting). o Phase II—Restoration of cabinets. o Phase III—New countertops. o Final Phase—Flooring. A discussion followed on various considerations including funding of the restoration project. Mel presented the following requests for payment. • Reimbursement to David Grimm for a flag purchase in the amount of$119.98. • Reimbursement to David Grimm for the purchase of cookies and coffee offered at the Brousseau Brothers event in the amount of$31.95. • Payment to Black Hawk Memorial for the engraving of one brick in the amount of $35.00. Moved by Wittwer, seconded by S. Grimm to approve the above reimbursements. Ayes: Five. Motion carried. Operations—Chairperson David Grimm David Grimm commented that he has received good feedback on the Veterans Day program. We talked about our long-range plan, and they liked the idea. He was approached after the event by someone from the Grout Museum who asked to meet to discuss working together in the future. This next year is the 75th anniversary of VJ-Day and questioned if we would like to hold something here. Craig White agreed that would be good. Jim Lentfer shared that during the Operations Committee meeting he suggested teaming up other organizations such as the Grout or the Library on some of their events and offer tours of our building in conjunction with those events. David stated that they talked about the Statue of Liberty done by the Boy Scouts that is fifty years old this year. He'd like to talk with them to see if they might consider refurbishing it. Craig White agreed with approaching the Boy Scouts on the issue. Educational/HistoricaUArtifacts Preservation—Chairperson Frank McCaw No Report—Frank McCaw was absent. Finance/Fundraising—James Lentfer Jim Lentfer passed around the quarterly report from the Waterloo Community Foundation that showed our donated funds are increasing. Jim shared the 2026 Budget and asked that if there are any suggested changes or additions,to please contact him. He will be turning the Budget into Bridgett Wood on Monday,November 25, 2024. Unfinished Business None. November 20, 2024 Page 3 New Business Jim Lentfer commented that Rolling Thunder was no longer an organization in Iowa. He suggested that the board begin to consider ways to recruit new members and that bringing in younger members will be important. David Grimm shared that he has already been approached by Heidi Warrington who is a member of the Daughters of the American Revolution. They used to be a member years ago. He would like to extend an invitation to rejoin. If they agree, we will need to amend our Constitution and By-Laws to include their organization. With no further business before the commission, it was moved by Lentfer, seconded by Day,that the meeting be adjourned at 5:22 p.m. Ayes: Five. Motion carried. Nancy Higby Deputy City Clerk CITY OFProject Transaction Report kt G/L Date Range 11/14/24 - 01/15/25 u:jATERLOO�, Include Sub Ledger Detail Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.0009- MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($6,899.28) 010-22-8820 1539-Institutional Supplies 12/02/2024 2025-00000724 JE AP A/P Invoice Entry Accounts Payable 186.93 (6,712.35) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2025-00000769 BLACK HAWK MEMORIAL 1 BRICK LETTERED 11/04/2024 EFT 917022 35.00 35.00 CO,INC 2025-00000792 DAVE GRIMM REIMB FOR SUPPLIES 11/24/2024 EFT 917060 151.93 151.93 Total $186.93 $186.93 010-22-8820 1539 Total $186.93 $0.00 ($6,712.35) 010-22-8820 3500-Sale of Bricks 11/14/2024 2025-00000647 JE RA Revenue Collection Collections Yes 120.00 (6,832.35) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00004789 2025-05000482 2 BRICKS-ERVIN LAURES, ROBERT KOCH, PATRICK KOCH 11/14/2024 120.00 (120.00) CHECK 6541 Total $120.00 ($120.00) 11/19/2024 2025-00000673 JE RA Revenue Collection Collections Yes 60.00 (6,892.35) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00004997 2025-05000497 PURCHASE FOR 2 BRICKS MIKE&CINDY SNELL 11/19/2024 120.00 (120.00) Total $120.00 ($120.00) 11/19/2024 2025-00000673 JE RA Revenue Collection Collections Yes 60.00 (6,952.35) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00004997 2025-05000497 PURCHASE FOR 2 BRICKS MIKE&CINDY SNELL 11/19/2024 120.00 (120.00) Total $120.00 ($120.00) 010-22-8820 3500 Total $0.00 $240.00 ($6,952.35) 01MYR.0009 Total $186.93 $240.00 ($6,952.35) 01MYR.0OURBAT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($1,300.12) 01MYR.0OURBAT Total ($1,300.12) Run by Nancy Higby on 1/15/2025 8:02:36 AM Page 1 of 2 Project Transaction Report CITY OF GjL Date Range 11/14/24 - 01J15/25 IS Include Sub Ledger Detail ,....0 Sorted By Project - G L Account - Date / Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($1,370.06) 01MYR.MEMRTFCT Total ($1,370.06) 22FAC.VETS-CITY FACILITIES PROJECTS,VETERANS MEMORIAL HALL COMMISSION Life-to-Date $170.95 22FAC.VETS Total $170.95 Grand Totals $186.93 $240.00 Run by Nancy Higby on 1/15/2025 8:02:36 AM Page 2 of 2 WATERLOO COMMUNITY tr'a,aft FOUNDATION Waterloo Veteran's Memorial Hall Fund Home Contributions Grants Grant Request Statements Files Donate Date Created: 08/11/2023 Current Balance: $12,996.61 Total Contributions: $11,988.69 Total Grants: $0.00 Fund Advisors are:Lentfer,Jim;Wood.Bridgett Top 10 Contributors UAW Local 838 Miller.Randy and Dawn I• Farm Credit Services of America •'��j Waterloo Community Foundation McCoy,John and Margaret Westminster Presbyterian Church Baldwin,Ray and Sandra Janice and Donald Frost -.; � Blandin II,Dudley Knowlton `Iente-William " Contributions 41 ar ,tar _ _.. ic. Ce- Filter by Year: K21q 2023 Top 10 Grantees WATERLOO 1 COMMUNITY Profile r ' .t % FOUNDATION Waterloo Veteran's Memorial Hall Fund Home Contributions Grants Grant Request Statements Files Donate Logout Date Created: 08/11/2023 Current Balance: $11,905.23 Total Contributions: $11,138.69 Total Grants: $0.00 Fund Advisors are:Lentfer,Jim;Wood,Bridgett Top 10 Contributors UAW Local 838 • Miller,Randy and Dawn Farm Credit Services of America N \' Waterloo Community Foundation McCoy,John and Margaret Blandin II,Dudley Knowlton Veteran's Memorial Hall Shadle,James Baldwin,Ray and Sandra Drewelow,Stan Contributions 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Filter by Year: 2024 2023 Top 10 Grantees