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Home My WebLink About3/26/2025 MEMORIAL HALL COMMISSION March 26, 2025 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of February 26, 2025. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building and Grounds—Chairperson Mel Wittwer 2. Operations—Chairperson David Grimm 3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw 4. Finance/Fundraising—Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Deputy City Clerk *Next meeting scheduled for April 23, 2025. MEMORIAL HALL COMMISSION February 26, 2025 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, John Mrzlak, David Grimm, Richard Day, Mel Wittwer, Frank McCaw and Jim Lentfer. Stephen Grimm(A) arrived at 5:02 p.m. Randy Miller was absent. Also in Attendance:Nancy Higby, Deputy City Clerk, and Richard Hurtado. Moved by D. Grimm, seconded by Mrzlak, that the agenda be approved. Voice vote-Ayes: Seven. Motion carried. Moved by Wittwer, seconded by D. Grimm,that the Minutes of January 22, 2025, meeting as presented be approved. Voice vote-Ayes: Eight. Motion carried. Citizen's Oral Comments None. Treasurer's Report—Vacant Nancy Higby read the finance report for the period 01/16/2025 through 02/19/2025. • Brick Fund- $6,910.70 (includes a payment to Hawkeye Alarm& Signal and the sale of one brick) • Courbat Memorial Fund - $1,300.12 • Artifacts Projects Fund- $1,370.06 (includes reimbursement for frames and photo print) Moved by S. Grimm, seconded by Lentfer,to receive the treasurer's report and place on file. Voice vote-Ayes: Eight. Motion carried. Chairperson's Report Craig White commented on the difficulty to stay current with the names of recent deaths from the Courier's obituary list due to limited publications and slow response from Courier staff. Committee Reports Building, Grounds & Operations—Chairperson Mel Wittwer Mel Wittwer shared that Greg Ahlhelm, Ed Abben and Dan Levi, of Levi Architecture, walked through the building to review the proposed restoration project. Levi Architecture took a copy of the blueprints and digitized them for us so now we have those on the computer. They are looking at two different suppliers to restore the doors and drawers. He further shared that he needs to contact Greg again about the painting portion of the project because he had mentioned that he February 26, 2025 Page 2 had some money in his budget and possibly some city staff that could do the painting or Michael's Painting. Mel reported that there was some trouble with the elevator,but the city came out and it is working now. Operations— Chairperson David Grimm David Grimm reminded the board that Curly's viewing will be held on March 7th from 1500- 1900. Locke Funeral Home will bring the body early in the morning. The city will take care of removing the handrail at the front entrance for easier access. He shared that the building has been cleaned with the exception of the windows. The Post Auxiliary has arranged for Fish Window Cleaning. Richard Day stated that the cost is $1,134 but does not include all of the windows. David recommends we move forward. He commented that the Memorial Day Committee will meet following this meeting. Educational/Historical/Artifacts Preservation—Chairperson Frank McCaw Frank McCaw shared that two UNI interns have been assigned to us for the spring semester. Each will contribute 15 hours of work. He commented that they want to do a recognition for the 80th anniversary of the end of WWII and that VJ Day is September 2nd. They also thought it might be nice to have someone collaborate with us so he contacted Margaret Moye from the Grout Museum, and she said they would be thrilled to do something together. He reported that they are working with the Boy Scouts to put together a rededication of the Statue of Liberty monument, as it is the 50th anniversary of the donation of the monument and Jim Lentfer has been working with the Scouts to coordinate that effort. Jim Lentfer shared that he has been in touch with Laura Hayes with the Scouts,but no date has been selected yet. Frank submitted a reimbursement request in the amount of$32.95 for the purchase of two display easel stands to use for display purposes. Moved by Wittwer, seconded by Grimm,to approve the reimbursement of$32.95. Voice vote- Ayes: Eight. Motion carried. Jim Lentfer requested the reimbursement come from the artifacts fund. Finance/Fundraising—James Lentfer Jim Lentfer provided an update on the fund activity at the Waterloo Community Foundation noting that the balance for quarter ending December 31, 2024, was $12,674.72. Mel Wittwer added that between the various funds that the board manages and the Foundation donations there is approximately $24,000.00. Jim passed out two samples of proposed flyers with information about the Memorial Hall. The intent is to hand out flyers to local businesses, hotels, motels and other organizations with the hope of bringing awareness and interest and making this a destination people want to visit. The board members discussed the two versions of the flyer. February 26, 2025 Page 3 Moved by Frank McCaw, seconded by D. Grimm,to accept the basic format of the blue tri-fold with the following conditions—alignment corrections, spellcheck text and include captions for each pictures,then produce a final draft for board approval. Voice vote-Ayes: Eight. Motion carried. Unfinished Business None. New Business None. With no further business before the commission, it was moved by Mrzlak, seconded by D. Grimm, that the meeting be adjourned at 5:33 p.m. Ayes: Eight. Motion carried. Nancy Higby Deputy City Clerk CITY of Project Transaction Report G/L Date Range 02/20/25 - 03/19/25 11,./ 1-1°I,ATERLOO Include Sub Ledger Detail Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.0009-MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($6,910.70) 01MYR.0009 Total ($6,910.70) 01MYR.0OURBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($1,300.12) 010-01-8203 3720-Restricted Donations 03/12/2025 2025-00001191 JE RA Revenue Collection Collections Yes 1,134.00 (2,434.12) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00008691 2025-09000846 WINDOW CLEANING AMERICAN LEGION 03/12/2025 1,134.00 (1,134.00) AUXILIARY Total $1,134.00 ($1,134.00) 03/12/2025 2025-00001191 JE RA Revenue Collection Collections Yes 1,500.00 (3,934.12) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00008692 2025-09000846 LOCKE FUNERAL SERVICES 03/12/2025 1,500.00 (1,500.00) Total $1,500.00 ($1,500.00) 03/17/2025 2025-00001210 JE RA Revenue Collection Collections Yes 100.00 (4,034.12) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00008867 2025-09000862 CHARLES MCGRANE 03/17/2025 100.00 (100.00) Total $100.00 ($100.00) 010-01-8203 3720 Total $0.00 $2,734.00 ($4,034.12) 01MYR.0OURBAT Total $0.00 $2,734.00 ($4,034.12) 01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($1,370.06) 01MYR.MEMRTFCT Total ($1,370.06) Grand Totals $0.00 $2,734.00 Run by Nancy Higby on 3/19/2025 10:02:39 AM Page 1 of 1 Budget Performance Report CITY OF Fiscal Year to Date 03/12/25 yTERLOOInclude Rollup Account and Rollup to Account J Adopted Budget Amended Current Month YTD YTD Budget-YTD %Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 010-General Fund EXPENSE Department 22-Building Inspection Activity 8850-Veterans Memorial Hall 1371 Building&Grounds Maintenance 600.00 500.00 1,100.00 4.99 .00 558.20 541.80 51 1,638.12 1390 Other Contractual Services 3,965.00 3,500.00 7,465.00 .00 .00 4,-+61.57 3,003.43 60 5,839.18 1400 Utility Service 4,250.00 .00 4,250.00 433.51 .00 2,722.66 1,527.34 64 2,701.19 1561 Office Supplies&Minor Equipment .00 1,000.00 1,000.00 .00 .00 459.79 540.21 46 .00 Activity 8850-Veterans Memorial Hall Totals $8,815.00 $5,000.00 $13,815.00 $438.50 $0.00 $8,202.22 $5,612.78 59% $10,178.49 Department 22-Building Inspection Totals $8,815.00 $5,000.00 $13,815.00 $438.50 $0.00 $8,202.22 $5,612.78 59% $10,178.49 EXPENSE TOTALS $8,815.00 $5,000.00 $13,815.00 $438.50 $0.00 $8,202.22 $5,612.78 59% $10,178.49 Fund 010-General Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS 8,815.00 5,000.00 13,815.00 438.50 .00 8,202.22 5,612.78 59% 10,178.49 Fund 010-General Fund Totals ($8,815.00) ($5,000.00) ($13,815.00) ($438.50) $0.00 ($8,202.22) ($5,612.78) ($10,178.49) Grand Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++ .00 EXPENSE TOTALS 8,815.00 5,000.00 13,815.00 438.50 .00 8,202.22 5,612.78 59% 10,178.49 Grand Totals ($8,815.00) ($5,000.00) ($13,815.00) ($438.50) $0.00 ($8,202.22) ($5,612.78) ($10,178.49) Run by Bridgett Wood on 03/12/2025 03:03:45 PM Page 1 of 1 WATERLOO l COMMUNITY 'It:Ai FOUNDATION Waterloo Veteran's Memorial Hall Fund Home Contributions Grants Grant Request Statements F les Donate Loomit Date Created: 08/11/2023 �S A o3-Q11-a5 Current Balance: $13.550.87 Total Contributions: $12,590.24 Total Grants: $0.00 Fund Advisors are:Lentter,Jim:Wood.Bridget Top 10 Contributors UAW Local 838 .' Miller.Randy and Dawn Farm Credit Services of America '.. \ 1. McCoy.John and Margaret �,t Westminster Presbyterian Church ^Jatertoo Commun.ty Fourdation Goodrich.Garth ' \\ Amercian Legion Post 207 Baldwin,Ray and Sandra L, Frost.Donald and Janice Contributions 3i', 3b9 r«+a, Jun .Jc' Aug Sep ..— Filter by Year: 202c 2024 2023 Top 10 Grantees