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Home My WebLink About4/23/2025 MEMORIAL HALL COMMISSION April 23,2025 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of March 26, 2025. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building and Grounds—Chairperson Mel Wittwer 2. Operations—Chairperson David Grimm 3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw 4. Finance/Fundraising—Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Deputy City Clerk *Next meeting scheduled for May 28,2025. MEMORIAL HALL COMMISSION March 26, 2025 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, John Mrzlak, David Grimm, Stephen Grimm (A), Richard Day, Frank McCaw, Jim Lentfer and Randy Miller. Mel Wittwer was absent. Randy Miller was absent. Also in Attendance: Nancy Higby, Deputy City Clerk, and Richard Hurtado. Moved by D. Grimm, seconded by McCaw,that the agenda be approved. Voice vote-Ayes: Seven. Motion carried. Moved by Miller, seconded by Mrzlak, that the Minutes of February 26, 2025, meeting as presented be approved. Voice vote-Ayes: Seven. Motion carried. Citizen's Oral Comments None. Treasurer's Report—Vacant Nancy Higby read the finance report for the period 02/20/2025 through 03/19/2025. • Brick Fund - $6,910.70 • Courbat Memorial Fund - $4,034.12 (includes collections from American Legion Auxiliary, Locke Funeral Services and Charles McGrane) • Artifacts Projects Fund - $1,370.06 Moved by S. Grimm, seconded by Lentfer to approve the reimbursement of$143.40 (less tax) from the Brick Fund to David Grimm for the purchase of planters and mats, and $69.00 from the Artifacts Fund to Frank McCaw for the purchase of fabric for the boots memorial and a poster for the Evan Hultman viewing. Voice vote-Ayes: Seven. Motion carried. Heidi Warrington presented$845.00 in check donations received in honor of Evan"Curly" Hultman. The board agreed these funds would be deposited into the Courbat Memorial Fund. Chairperson's Report Craig White provided an update on the Honor Flight fund raiser event scheduled for April 12, 2025, and shared that there are just two or three tables available and plenty of booths. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer March 26, 2025 Page 2 Mel Wittwer was absent. David Grimm reported that the painter came to look at the kitchen and they discussed prep work that would need to be done on the walls before painting can begin. There is the possibility that Harris cleaning can come out and remove the paint from all of the cabinets with a method similar to sandblasting,but using dry ice. He further reported that there are three broken windows that need to be replaced, and the entire entryway needs to be repainted. Jim Lentfer added that they are debating whether to replace the center island with something smaller for Phase II. Operations—Chairperson David Grimm David Grimm thanked everyone who helped with General Hultman's viewing and shared that there was a good response from the family and the public. He shared that he handed out brick applications which have already resulted in two brick sales and has offered the hall to any veteran for similar viewings at no charge. He commented that National Vietnam Veterans Day is March 29th and the Iowa Vietnam Veterans Recognition Day is held on May 14th at the Iowa State Capital beginning at 11:00 a.m. He also noted that yesterday was Medal of Honor Day, which a lot of people probably don't know about. They continue to work on the Memorial Day Parade, and shared that there is a USS Iowa Commissioning Watch Party at the Grout on Saturday, April 5th from 8:30 to 11:00. Educational/HistoricaUArtifacts Preservation—Chairperson Frank McCaw Frank McCaw introduced the two UNI interns, Grant Berens and Trevor McFarland, and shared what each will be working on. Grant Berens shared that he is a freshman majoring in History Teaching and is from Fort Dodge, Iowa, Trevor McFarland is from Riverside, Iowa, and a Junior majoring in History Education and Special Ed. Frank shared that they are working with the Grout Museum to come up with a program for the remembrance of the end of WWII. They held their initial meeting and designated the weekend of September 6th as the date of the program. Activities will take place at both the Grout and Memorial Hall, and they are hoping to have a dedication of the pocket park on Commercial Street, making that park a commemorative to the industries and citizens that contributed to the war effort here in Waterloo. They would also hope to involve the school system in some way. Finance/Fundraising—James Lentfer Jim Lentfer shared that he sent a letter asking to get the Veterans Way Committee started again but hasn't heard back yet. He provided an update on the funding activity at the Waterloo Community Foundation showing a balance of$13,550.87 which is earmarked for the fountain. He commented on the plan to contract someone to dismantle the fountain and hopefully find someone to replace the broken block. Unfinished Business None. March 26, 2025 Page 3 New Business Frank McCaw presented a resolution recognizing David Grimm, Mel Wittwer, Jim Lentfer and Stephen Grimm for their contributions in the planning,preparation and execution of the Funeral Viewing and Commemoration of Life for Major General Evan"Curly"Hultman, and asked the board to unanimously approve. Moved by Miller, seconded by Mrzlak, to approve said resolution. Voice vote-Ayes: Seven. Motion carried. Randy Miller shared that he spoke with Black Hawk County Supervisor, Tavis Hall, about sharing fiscal obligation for the Memorial Hall. Tavis Hall commented that he would be in favor of that and suggested bringing this request before a County Supervisor's meeting to ask for some funding to help with ongoing issues here. He explained that due to his physical limitations, he is unable to address the board personally and asked that someone agree to present our case. Frank McCaw questioned if the state legislation was ever rescinded or amended. If not, the state still holds the county in obligation of this building. He suggested contacting the State Attorney General and asking about the status of the law, prior to addressing the county. He then proposed dedicating the plaza to honor Generals Hultman and Cole. He shared his thoughts on how he might see the memorial. He added that Hultman was an eastside alumn and Cole was a westside alumn, representing both sides of the river. Moved by S. Grimm, seconded by Mrzlak, to approve dedicating the plaza to Generals Hultman and Cole. Voice vote-Ayes: Seven. Motion carried. The board discussed ways to fund the project. With no further business before the commission, it was moved by D. Grimm, seconded by Lentfer, that the meeting be adjourned at 5:58 p.m. Ayes: Seven. Motion carried. Nancy Higby Deputy City Clerk CITY of Project Transaction Report � �� G/L Date Range 03/20/25 - 04/16/25 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.0009-MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($6,910.70) 010-22-8820 1539-Institutional Supplies 04/07/2025 2025-00001315 JE AP A/P Invoice Entry- Accounts Payable 134.02 (6,776.68) Checks Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2025-00001434 DAVID GRIMM REIMBURSEMENT 04/07/2025 Check 312731 134.02 134.02 Total $134.02 $134.02 010 22 8820 3500 Sale of Bricks 010-22-8820 1539 Total $134.02 $0.00 ($6,776.68) 03/25/2025 2025-00001254 JE RA Revenue Collection Collections Yes 200.00 (6,976.68) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00009112 2025-09000898 COST FOR 2 BRICKS+$80 DONATION DR. ROSWELL JOHNSTON 03/25/2025 200.00 (200.00) Total $200.00 ($200.00) 010-22-8820 3500 Total $0.00 $200.00 ($6,976.68) 01MYR.0009 Total $134.02 $200.00 ($6,976.68) 01MYR.000RBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($4,034.12) 010-01-8203 1390-Other Contractual Services 03/24/2025 2025-00001247 JE AP A/P Invoice Entry Accounts Payable 1,134.00 (2,900.12) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 3143-28187 FISH WINDOW CLEANING MEMORIAL HALL WINDOW 03/05/2025 EFT 919195 1,134.00 1,134.00 CLEANING Total $1,134.00 $1,134.00 010-01-8203 1390 Total $1,134.00 $0.00 ($2,900.12) 010-01-8203 3720-Restricted Donations 03/25/2025 2025-00001254 JE RA Revenue Collection Collections Yes 100.00 (3,000.12) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00009115 2025-09000896 AFIL 03/25/2025 100.00 (100.00) Total $100.00 ($100.00) Run by Nancy Higby on 4/16/2025 12:45:19 PM Page 1 of 2 Project Transaction Report CITY OF G/L Date Range 03/20/25 - 04J16/25 f ►TERLC3C� Include Sub Ledger Detail c./ Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 03/25/2025 2025-00001254 JE RA Revenue Collection Collections Yes 50.00 (3,050.12) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00009116 2025-09000896 GARY WATTNEM 03/25/2025 50.00 (50.00) Total $50.00 ($50.00) 03/28/2025 2025-00001271 JE RA Revenue Collection Collections Yes 845.00 (3,895.12) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2025-00009203 2025-09000912 VETERANS MEMORIAL HALL 03/28/2025 845.00 (845.00) Total $845.00 ($845.00) 010-01-8203 3720 Total $0.00 $995.00 ($3,895.12) 01MYR.000RBAT Total $1,134.00 $995.00 ($3,895.12) 01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($1,370.06) 010-22-8820 1539-Institutional Supplies 03/24/2025 2025-00001247 JE AP A/P Invoice Entry Accounts Payable 32.95 (1,337.11) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2025-00001311 FRANK MCCAW DISPLAY EASEL STANDS 10/19/2024 Check 312649 32.95 32.95 Total $32.95 $32.95 04/07/2025 2025-00001315 JE AP A/P Invoice Entry- Accounts Payable 69.00 (1,268.11) Checks Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2025-00001433 FRANK MCCAW REIMBURSEMENT 02/02/2025 Check 312732 69.00 69.00 Total $69.00 $69.00 010-22-8820 1539 Total $101.95 $0.00 ($1,268.11) 01MYR.MEMRTFCT Total $101.95 $0.00 ($1,268.11) Grand Totals $1,369.97 $1,195.00 Run by Nancy Higby on 4/16/2025 12:45:19 PM Page 2 of 2 WATERLOO Irk = COMMUNITY itp:.ik FOUNDATION FUNDS ® PROFILE C; LOGOUT Waterloo Veteran's Memorial Hall Fund CREATE GRANT REQUEST Funa Greater 08/11/2023 Current EtaJana. 13,450.38 ray v Apri J 18, af)a5- Total Grants 0.00 Total Contributions 12,610.24 04/01/2024-03/31/2025 Grants Amount Donation Trenas • �xs 1