The URL can be used to link to this page

Home My WebLink About8/27/2025 MEMORIAL HALL COMMISSION August 27, 2025 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of the Minutes of June 25 and July 23, 2025, as proposed or amended. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building and Grounds—Chairperson Mel Wittwer 2. Operations—Chairperson David Grimm 3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw 4. Finance/Fundraising—Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Deputy City Clerk *Next meeting scheduled for September 24, 2025. MEMORIAL HALL COMMISSION June 25, 2025 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, David Grimm, Richard Day, Stephen Grimm, Frank McCaw Mel Wittwer and John Mrzlak. Jim Lentfer; absent. Also in Attendance: LeAnn M. Even, Deputy City Clerk, and Trent Hunter, Exchange Club of Waterloo. Moved by D. Grimm seconded by Wittwer, that the agenda be approved. Voice vote-Ayes: Eight. Motion carried. Moved by S. Grimm seconded by D. Grimm, that the Minutes of May 28, 2025, meeting as presented be approved. Voice vote-Ayes: Eight. Motion carried. Citizen's Oral Comments Trent Hunter, Exchange Club of Waterloo, addressed the committee regarding the Field of Honor Project to celebrate the nation's 250th year anniversary with 1,776 flags throughout downtown and around Memorial Hall. Hunter proposed a setup of July 1-3, 2026. Hunter explained other Exchange Clubs, American Legion and VFW would be participating in fundraising, to purchase flags and materials for display, and organizing volunteers for setup. Hunter estimated it would be a minimum of$45,000.00 to purchase flags and materials. There was discussion regarding donation possibilities from each graduating class and Home Depot and possibly contacting local cemeteries to purchase flags after the event. Moved by D. Grimm, seconded by S. Grimm to support the 2026 Field of Honor Project. Treasurer's Report—Vacant LeAnn Even read the finance report for the period 05/22/2025 through 06/18/2025. • Brick Fund - $6,711.68 • Courbat Memorial Fund - $3,895.12 • Artifacts Projects Fund- $1,268.11 • Total - $11,874.91 There was discussion regarding the Community Foundation fund balance and having Jim provide a breakout for the fountain repairs. Members would like a breakout to determine who donated and how much has been donated towards fountain repairs specifically. There were no requests for reimbursements. Chairperson's Report • June 25, 2025 Page 2 There was discussion regarding the repair and replacement of broken windows at Memorial Hall and determining if this could be turned into insurance. Committee Reports Building, Grounds & Operations —Chairperson Mel Wittwer Wittwer reported outside electrical needs to be shut off when not in use for events as the homeless population are using the outside outlets to run items and charge phones. Wittwer reported Mid Iowa Fountain could make repairs but not until July and discussed celebrating the City Heritage Award and contributions to WW II actor re-enactment contributions. Motion by Wittwer, seconded by McCaw to reimburse up to 10 actors, $50.00 each for WW II re-enactments on September 6, 2025. Operations — Chairperson David Grimm Discussion regarding fundraising for Memorial Hall and the need for volunteers to have identifying shirts and hats for commissioners to wear at fundraising events with sponsor's names on the back of shirts. Motion by D. Grimm, seconded by Miller,to organize shirt orders and fundraising. Educational/Historical/Artifacts Preservation—Chairperson Frank McCaw Randy Miller shared Waterloo is the only Iowa city designated as a WW II Heritage City because of industries in Waterloo that supported the war effort and that they are looking at putting up a display and dedication as a WW II Heritage City. Randy also reported that JB is working on a"No Camping" sign for Memorial Hall grounds. Finance/Fundraising—James Lentfer None Unfinished Business Mel Wittwer requested the Brick Registry list from Nancy Higby. Miller discussed naming the plaza and Vietnam area. There was discussion regarding construction of a pedestal and continuing work on the Statue of Liberty. New Business June 25, 2025 Page 3 There was discussion regarding a letter sent to the Mayor by Jim Lentfer. Members expressed their concerns about how the letter was constructed and that the letter was sent regardless of a response or comments from other members. Members feel Mr. Lentfer's letter writing privileges should be suspended, board members need to approve communications to/with the City and that the chair needs to address this with Mr. Lentfer. With no further business before the commission, it was moved by Miller, seconded by D. Grimm, that the meeting be adjourned at 5:54 p.m. Ayes: Eight. Motion carried. LeAnn M. Even Deputy City Clerk MEMORIAL HALL COMMISSION July 23, 2025 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller, David Grimm, Stephen Grimm (A), Mel Wittwer, Frank McCaw, Jim Lentfer and John Mrzlak. Richard Day was absent. Also in Attendance: Nancy Higby, Deputy City Clerk. Moved by D. Grimm seconded by S. Grimm, that the agenda be approved. Voice vote-Ayes: Eight. Motion carried. Citizen's Oral Comments None. Treasurer's Report—Vacant Nancy Higby read the finance report for the period 6/19/2025 through 7/16/2025. • Brick Fund - $6,771.68 • Courbat Memorial Fund - $3,895.12 • Artifacts Projects Fund- $1,268.11 Moved by Mrzlak, seconded by Wittwer to receive and place on file, the Treasurer's Report. Voice vote-Ayes: Eight. Motion carried. Chairperson's Report None. Committee Reports Building, Grounds & Operations—Chairperson Mel Wittwer Mel Wittwer provided a review of the pending issues previously brought before the board, including window replacement, flag holders for light poles and repairs to the fountain. He shared that he is waiting to hear from Greg Ahlhelm on the proposal for painting and lead testing. Operations—Chairperson David Grimm Dave shared that he and Randy have met with JB Bolger about ongoing issues with the homeless sleeping on the benches and making a mess of the grounds. They talked about putting up signage prohibiting camping and sleeping on the grounds. He gave a brief overview of plans for the 1776 program, and shared information on the t-shirts proposed at last month's meeting. The board members discussed what they would like to see put on the shirts. July 23, 2025 Page 2 Educational/HistoricaUArtifacts Preservation— Chairperson Frank McCaw Frank McCaw provided an update on the"End of WWII Remembrance" event in collaboration with the Grout Museum that is scheduled for September 6th and passed out a printout of the events that will be held at the Veterans Memorial Hall. Frank shared that the building will be opened at 10:00 a.m. and asked for help prior to that to get things set up. Finance/Fundraising—James Lentfer Jim Lentfer commented that he is resigning his position as the VMH representative of the Veterans Way commission, and that David Grimm has offered to step in when the city begins to move forward with the project. Jim shared information on the new budget and said he planned to meet with Bridgett Wood to confirm how the additional $5,000 could be spent. He provided an update on the Waterloo Community Foundation fund showing a new balance of$13,662.48 as of 7/21/2025. Unfinished Business The board members discussed how the funds at the Waterloo Community Foundation are designated and confirmed those funds could only be used for their original intention. Jim Lentfer commented that he would have a report next month that shows the funds separated out. New Business John Mrzlak suggested writing a letter to the mayor about the ongoing issue of people sleeping on the grounds after dark and request that he have the police drive by the property three or four times during the night and remove them when they are found. Mel clarified that it would be the Chief of Police who should be contacted for enforcement. The enforcement cannot begin until the No Trespassing signs have been posted. Randy Miller provided an update on the courtyard project. Craig White left the meeting at 5:52 p.m. With no further business before the commission, it was moved by Lentfer, seconded by Wittwer, that the meeting be adjourned at 5:53 p.m. Ayes: Seven. Motion carried. Nancy Higby Deputy City Clerk w. Donation Trends of Donors �-#uYDonaUonn Donations Amount l| = 5,000 4.0 4.500 ' '4`000 � 3.5 ^ ' 350O ^ ' 3.0 3,000 ` 2,500 2.5 2.000 1.50O 2.0 ' � 1,000 ' 500 OJ 1.0 2024f9 2024'12 2025-01 2025-02 2025-03 2825-04 � WATERLOO irk COMMUNITY FOUNDATION FUNDS 0 PROFILE C* LOGOUT FUND SUMMARY /7 5 Oc A ,t, DONATIONS GRANTS GRANT REQUEST RESOURCES&DOCUMENTS DONATE Waterloo Veteran's Memorial Hall Fund CREATE GRANT REQUEST Fund Created 08/11/2023 Current Balance 14,598.16 Total Grants 0.00 Total Contributions 13,510.24 E I A o r •Gc.,,,y -fai rt Cele/11 u 1.f . 000 i 100 9%500 100 -500 100 (200 g5 500 <200 100 so .,--,---- 50 50 SO 100 i 00 11808, 8 500 QOD 50 ........:...----- 59o8.;18 1 oo ao4-3 ao . 00 ici /77 3.L 1/ C5 4,86 infrat "„? r;e,>,4,74.. expekelfes I-17. 77 1,Y5 36,03 Ag.c161 Y6, 5ct i 6E, 33 30 C -t 61 , 66/ iyy/ of 60, 18 i 7,85 ty:301 1 A ,G3 go. 66 5.,011 76,067 4/ci878 5oq-36 Coi,-7 Haiti??co 2100 - felfAl 7/(3•26-.6.—:_,A,..t4 /0/1 E lt.4r ar 413/5 135i0 Ibt41 ce,neribuficio3 71 q6 -TC-)Tg CITY of Project Transaction Report G/L Date Range 07/17/25 - 08/20/25 ✓ ►TERLOO Include Sub Ledger Detail Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change D1MYR.0009- MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($6,771.68) 010-22-8820 3500-Sale of Bricks 08/11/2025 2026-00000187 JE RA Revenue Collection Collections Yes 120.00 (6,891.68) Payment Post Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount 2026-00001308 2026-02000120 PURCHASE OF 2 BRICKS RUSSELL NORTH 08/11/2025 120.00 (120.00) Total $120.00 ($120.00) 010-22-8820 3500 Total $0.00 $120.00 ($6,891.68) 01MYR.0009 Total $0.00 $120.00 ($6,891.68) k-- 01MYR.000RBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($3,895.12) 01MYR.000RBAT Total ($3,895.12) t"- 01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($1,268.11) 01MYR.MEMRTFCT Total ($1,268.11) <-:-- Grand Totals $0.00 $120.00 Run by Nancy Higby on 8/20/2025 2:28:07 PM Page 1 of 1