HomeMy WebLinkAbout10/24/2025 MEMORIAL HALL COMMISSION (AMENDED)
September 24, 2025
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, David Grimm, Richard Day, Mel Wittwer, Frank
McCaw, Jim Lentfer and John Mrzlak. Randy Miller and Stephen Grimm (A) were absent.
Also in Attendance: Nancy Higby, Deputy City Clerk.
Moved by D. Grimm seconded by Wittwer,that the agenda be approved. Voice vote-Ayes:
Seven. Motion carried.
Moved by Wittwer seconded by D. Grimm, that the Minutes of August 27, 2025, meeting as
presented be approved. Voice vote-Ayes: Seven. Motion carried.
Citizen's Oral Comments
Frank McCaw introduced John Miller, our new UNI intern. He is from Knoxville, IA and
between his junior and senior year and plans to be a teacher. John Miller commented he is
thankful for the opportunity and is looking forward to the work.
Terry Scheffert commented that about three years ago the commission voted to approve the
purchase and placement of benches that would carry various veteran organizations.
Unfortunately, they were denied by Leisure Services. He would like to propose that the board
consider reintroducing the idea. If so, he would do the legwork to get an updated quote and visit
the various organizations.
Craig White asked if anyone was against the idea and there were none. Ayes: Seven. Motion
carried.
Treasurer's Report—Vacant
Nancy Higby read the finance report for the period 8/21/2025 through 9/17/2025.
• Brick Fund - $6,951.68
• Courbat Memorial Fund - $3,895.12
• Artifacts Projects Fund - $1,268.11
Frank McCaw asked where the $5,000 that the city pledged is sitting because it is important that
we account for those monies. Nancy Higby explained that she is unable to track the balance of
funds, only what was spent. At the last meeting Jim Lentfer said he would talk with Bridgett.
Jim commented that he had not done so yet.
Chairperson's Report
None.
September 24, 2025 Page 2
Committee Reports
Building, Grounds & Operations—Chairperson Mel Wittwer
Mel Wittwer requested reimbursement in the amount of$300, for the cost of six WWII
reenactors to appear at our Heritage City event. The expenditure had been preapproved for$450,
however, he was only able to get six reenactors.
Jim Lentfer also turned in a receipt for the cost of refreshments for the same event and requested
reimbursement in the amount of$170.
Frank McCaw requested reimbursement for food and supplies also for the event, in the amount
of$353.26.
Moved by Wittwer, seconded by Lentfer, that all reimbursement requests be paid as requested
and come from the Artifacts Fund. Voice-vote: Ayes: Seven. Motion carried.
Mel reported the following:
• Eight engraved bricks have come in that need to be set.
• Work has begun in the kitchen.
• On September 15, the council approved the award of bid in the amount of$12,100 in
conjunction with the painting and other hall repair.
• The windows are currently under repair.
Operations—Chairperson David Grimm
David Grimm provided an update on the program for the Generals and shared that the bronze
plates should be ordered this week. The board members discussed the various program logistics.
Mel will complete and turn in the appropriate form for closing the bridge.
Educational/Historical/Artifacts Preservation—Chairperson Frank McCaw
Frank McCaw provided a review of the September 6th event and deemed it a success. He also
shared that there will be another intern starting soon.
Finance/Fundraising—James Lentfer
Jim Lentfer provided an update on the latest figures at the Waterloo Community Foundation. He
shared that the breakdown of the funds that he has been giving will likely look different in the
future. Frank had suggested using an Excel spreadsheet to show the breakdown in a much
clearer way. He explained that they also discussed creating a consolidated financial report that
would include the city managed funds. Frank McCaw passed out an example of what it might
look like and explained the idea is to have it clearly laid out to show how much is in each fund.
September 24, 2025 Page 3
Moved by D. Grimm and seconded by Mrzlak to approve a consolidated report. Voice-vote:
Ayes: Seven. Motion carried.
Unfinished Business
None.
New Business
None.
With no further business before the commission, it was moved by Lentfer, seconded by Day,that
the meeting be adjourned at 5:39 p.m. Ayes: Seven. Motion carried.
Nancy Higby
Deputy City Clerk
CITY of Project Transaction Report
k_ko-4a TERLOO G/L Date Range 09/18/25 - 10/15/25
-ri-k,A Include Sub Ledger Detail
J
Sorted By Project - G/L Account - Date
Journal Sub
G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change
01MYR.0009- MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($6,951.68)
010-22-8820 3500-Sale of Bricks
09/25/2025
2026-00000390 JE RA Revenue Collection Collections Yes 60.00 (7,011.68)
Payment Post
Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount
2026-00002741 2026-03000251 PURCHASE OF 1 BRICK ENGRAVED NATHAN SMITH 09/25/2025 60.00 (60.00)
Total $60.00 ($60.00)
010-22-8820 3500 Total $0.00 $60.00 ($7,011.68)
01MYR.0009 Total $0.00 $60.00 ($7,011.68) ____
01MYR.COURBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($3,895.12)
01MYR.000RBAT Total ($3,895.12),
01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($1,268.11)
01MYR.MEMRTFCT Total ($1,268.11) ----.
Grand Totals $0.00 $60.00
Run by Nancy Higby on 10/15/2025 2:04:49 PM Page 1 of 1
Waterloo Veterans Memorial Hall
Consolidated Financial Statement
As Of: 10/15/25
City Of Waterloo Accounts Waterloo Community Foundation Accounts
Previous Accounts Balance I 6,951.68 I Previous Accounts Balance 1516,133.77 I
Brick Fund Previous Balance $6,951.68 Fountain Previous Balance $5,908.28
Income $60.00 —$0.00
Payments: Payments: $0.00 f13.120rf271f34
Current Brick Balance $7,011.88 Current Fountain Balance 55,908.28
Courbat Memorial Previous Balance $3,895.12 Cole/Hultman Previous Balance $3,900.00
Income Income $0.00
Payments: Payments: $0 00
Current Courbat Balance $3,895.12 Current Cole/Hultman Balance 53,900.00
Artifacts Projects Previous Balance $1,268.11 General Fund Previous Balance $4,805.05
Income Income $0.00
Payments: Payments: $0.00
Current Artifacts Balance 51,288.11 Current General Balance $4,805.05
City Budget Previous Balance 5000,00
Income $0.00
Payments: $0.00
Current Artifacts Balance 5000,00
Current City Accounts Balance 1517,174.91 I Current Foundation Accounts Balance $14,613.33
Total WVMH Funds Balance Cu rr f T
wcc ,3*( ncC r6131,1
33308 •�8
CITY OF WATERLOO
BOARDS AND COMMISSIONS
CONFLICT OF INTEREST STATEMENT & DECLARATION OF OUTSIDE EMPLOYMENT
Section I —Name & Position
Name
Department Position
Employee Signature Date
Section II —
No Relationships Requiring Reporting
I, my spouse or dependent children, do not own or control any business organizations. To the
best of my knowledge, I have not been involved in any relationships or transactions that would be
considered a conflict of interest with the City of Waterloo except as noted below.
If you don't own or control a business, click here
Section III —
Relationships Required to be Reported
EXCEPTIONS:
I, my spouse or dependent children own/control the following business organizations:
Business Name Relationship Percentage of
Ownership
Business Name Relationship Percentage of
Ownership
Business Name Relationship Percentage of
Ownership
Relationships with non-profit organizations:
Organization Name Relationship
Organization Name Relationship
Code of Iowa Section 362.5: Interest in Public Contract Prohibited
This section of the Code states that"A city officer or employee shall not have an interest, direct
or indirect, in any contract or job of work or material or the profits thereof or services to be
furnished or performed for the officer's or employee's city. A contract entered into in violation of
this section is void." However, the section then outlines 13 instances or exceptions where this
rule would not apply.
This provision is very broad. It not only prohibits the city from doing business with a company in
which a city officer or employee has a direct interest, but it would also apply if the officer or
employee had an indirect interest in such a company, such as if the officer's or employee's
spouse or dependent child has an interest in a company doing business with the city. The
prohibition also applies to any kind of work performed for the city and to the provision of goods
or services to the city, whether there is a formal contract in place or not.
Although there are 12 exceptions to this rule, a few are most relevant to municipal officials:
• Contracts that are competitively bid, publicly invited and opened
• Contracts with volunteer firefighters or civil defense volunteers
• Contracts not otherwise permitted by this section, for the purchase of goods or services
by a city, which benefits a city officer or employee, if the purchases benefiting that officer
or employee do not exceed a cumulative total purchase price of$6,000 in a fiscal year.
Section 362.5 also exempts contracts in which a city officer or employee has an interest solely
by reason of employment if the contract is done through competitive bid, contracts with a
corporation in which a city officer or employee has an interest by reason of stock holdings of
less than 5 percent, and contracts that were made before the time the officer or employee was
elected or appointed but such contracts may not be renewed.
The stakes for a company or person doing business with a city in violation of this section are
significant. If it is found that a city officer or employee has either a direct or indirect interest in
the contract, in the work, in the goods or services to be provided, or in the profits, and none of
the listed exceptions apply, then the contract is "void." This means under no circumstances can
there be payment for the work performed or the goods or services provided.
For these reasons, it is very important for city officers and employees to carefully review any
connections or interests they, their spouse or dependent children have with a company doing
business with or seeking to do business with the city. City officers or employees who find
themselves in that position should immediately consult with their attorney to determine if there is
a violation or potential violation. The officer or employee should then advise the city attorney of
the situation and follow the city attorney's advice to prevent or resolve the conflict.
1
ARTICLE C. CODE OF ETHICAL CONDUCT
SECTION:
1-4C-1:Purpose
1-4C-2: Definitions
1-4C-3:Scope
1-4C-4:Standards Of Conduct
1-4C-5:Ex Parte Communications
1-4C-6:Disclosure Of Interest And Recusal Procedures
1-4C-7:Advisory Opinions
1-4C-8:Reporting Of Ethics Violation Of A Member
1-4C-9:Penalties, Forfeited Position,Exemptions;Injunctions
1-4C-10:Distribution Of Code Of Ethics
1-4C-1: PURPOSE:
Accepting a position as an elected official or appointed member of a governmental body of the City of Waterloo carries with it
the acceptance of trust placed on that individual by the public to strive to further the interest of all citizens and operate an
effective local government.This article establishes a common set of principles and standards by which elected and
appointed members of a governmental body of the City of Waterloo shall conduct themselves in order to garner and
preserve public trust.The City of Waterloo believes ethical misconduct is a serious violation of public trust and therefore this
article establishes disciplinary measures to deter such misconduct.(Ord. 5662, 9-19-2022)
1-4C-2: DEFINITIONS:
This article shall apply to all elected and appointed members of governmental bodies of the City of Waterloo.This article
shall not apply to city employees serving on governmental bodies of the City of Waterloo. (Ord. 5662, 9-19-2022)
1-4C-3: SCOPE:
For the purpose of this article,the following words and phrases shall have the meanings ascribed to them by this section.
ADVISORY BOARD: Any ad hoc committee, board, committee, or commission of the city that functions in an advisory or
study capacity to aid a governmental body in decision-making.
BUSINESS ENTITY:A sole proprietorship, partnership, firm, corporation, estate, association, holding company,joint-stock
company,receivership,trust,or any other entity recognized by law.
GOVERNMENTAL BODY: Shall mean the same as the term governmental body, as defined by Iowa Code section 21.2(1).
KNOWINGLY: A person acts with knowledge, with respect to the nature of their conduct or to circumstances surrounding
their conduct when they are aware of the nature of their conduct or that the circumstance exists.A person acts knowing or
with knowledge, with respect to a result of their conduct when they are aware that their conduct is reasonably certain to
cause the result.
MEMBER: Any elected individual and any appointed member of a board, commission, advisory board, or committee
established by a governmental body by ordinance, resolution, charter, or state law. For the purposes of this article, city
employees shall be excluded from the definition of member.
SUBSTANTIAL INTEREST:
1. A person has a substantial interest in the business entity if:
a. The interest is ownership of five percent (5%) or more or six thousand dollars ($6,000.00) or more of fair market
value of the business entity; or
b. Funds received by the person from the business entity exceed five percent(5%)of the person's gross income for the
previous year;or
c. The person holds a position of member of the board of directors or other governing board of the business entity;or
d. The person serves as an elected officer of the business entity;or
e. The person is an employee of the business entity;or
f. The person is a creditor, debtor, or guarantor of the business entity in the amount of six thousand dollars($6,000.00)
or more;or
g. Property of the person has been pledged to the business entity or is subject to a lien in favor of the business entity in
the amount of six thousand dollars($6,000.00)or more.
2. A person does not have a substantial interest in a business entity if:
a. The person has been designated by the city council to serve as a member of the board of directors or other
governing board of a business entity; and
b. The person receives no remuneration,either directly or indirectly,for their service on such board;and
c. The primary nature of the business entity is either charitable, non-profit,or governmental.
3. A person has a substantial interest in real property if the interest is an equitable or legal ownership interest with a fair
market value of six thousand dollars($6,000.00)or more.
4. A person has a substantial interest under this chapter if the person's spouse or a person related to the person in the
first degree by consanguinity or affinity has a substantial interest under this chapter.A person is related in the first degree of
consanguinity to their father, mother, brother, sister,son, or daughter.A person is related in the first degree of affinity to
their father-in-law, mother-in-law, brother's spouse, sister's spouse,son-in-law, or daughter-in-law.
(Ord. 5662, 9-19-2022)
1-4C-4:STANDARDS OF CONDUCT:
A. General Principles: Members shall comply with the laws of the United States,the State of Iowa, and the City of
Waterloo, Iowa's ordinances, resolutions, and policies in the performance of their public duties.
B. Conduct of Members: Members shall treat the public,city employees,and fellow members in a respectful manner.
During and outside of meetings of a governmental body, members shall strive to discuss city business in an informed and
factual manner.
C. Public Meetings: Members shall prepare themselves for all public meetings,listen attentively to all public discussions,
hearings, and presentations,and participate in the business of the governmental body.
D. No member,directly or indirectly,or by others on their behalf or their request, or suggestion shall knowingly do the
following:
1. Engage in any private business,transaction, or employment or have any substantial interest therein,which is
incompatible or in conflict with the proper and impartial discharge of their duties on behalf of the city or which would be in
violation of conflict of interest prohibitions found at Iowa Code section 68B.2A, or which would violate provisions of Iowa
Code section 362.5(2);
2. Represent any private party before the governmental body on which the member sits or over which the member has
appointment or budgetary powers;
3. Disclose without authorization or use to further a personal interest,confidential information acquired in the course of
their official duties;
4. Grant or influence the granting of any special consideration, advantage or favor,to any person,group firm,or
corporation beyond that which is the general practice to grant or make available to the public at-large;
5. Accept anything of economic value such as money,service, gift, loan gratuity,favor or promise thereof for the
purpose and intent of which is to influence any such member in the exercise of their official judgment, power, or authority,
unless specifically exempted by Iowa Code section 68B.22;
6. Make personal use of staff,vehicles,equipment, materials, or property of the city except in the course of their official
duties or as duly authorized through the proper process.
7. Participate in the appointment,vote for the appointment,or discussion of any appointment of an immediate family
member or business associate or use their position,directly or indirectly,to effect the employment status of an immediate
family member or business associate to any city office or position, paid or unpaid;and
8. Receive or have any financial interest in any sale to the city of any real estate when such financial interest was
received under circumstances,which would lead a reasonable person to expect that the city intended to purchase,
condemn,or lease said real estate. (Ord.5662,9-19-2022)
1-4C-5: EX PARTE COMMUNICATIONS:
In any such quasi-judicial matter(e.g. personnel decisions,condemnation proceedings,zoning rules, matters involving the
issuance of a permit or license, or other such matter)or the award of a contract before a governmental body, a member of
that governmental body shall not communicate with or accept a communication from a person for which there are
reasonable grounds for believing to be a party to the matter being considered, if such communication is designed to
influence the councilor's,board member's,or officer's actions on that matter. If such communication should occur,the
member shall disclose it at an open meeting of the governmental body prior to its consideration of the matter. (Ord. 5662,9-
19-2022)
1-4C-6: DISCLOSURE OF INTEREST AND RECUSAL PROCEDURES:
Whenever a matter comes before the governmental body as to which any conflict of interest standard applies to one of its
members,as prescribed in section 1-4C-4,the following provisions shall apply:
A. A member shall disclose the existence of any substantial interest in a business entity or real property involved in any
• decision pending before a member or the governmental body of which the individual is a member.
B. Following such disclosure,the member shall not participate in any consideration,discussion, or vote on the matter
before the governmental body.
C. The member shall not,during any part of the meeting of the governmental body pertaining to the matter requiring the
disclosure, represent,advocate on behalf of,or otherwise act as the agent of the person or business entity in or with which
the member has such an interest or relationship.(Ord. 5662, 9-19-2022)
1-4C-7:ADVISORY OPINIONS:
A. Where any member has a doubt as to the applicability of any provision of this article to a particular situation,they may
request an advisory opinion from the city attorney.The individual shall have the opportunity to present their interpretation of
the facts at issue and of the applicability of this article to the city attorney before such advisory opinion is made.The member
shall seek an advisory opinion from the city attorney when they first become aware that a conflict may exist.
B. Until amended or revoked,any advisory opinion shall be binding on the city in any subsequent actions concerning the
member who sought the opinion and acted on it in good faith, unless material facts were omitted or misstated in the request
for the advisory opinion. (Ord.5662, 9-19-2022)
1-4C-8: REPORTING OF ETHICS VIOLATION OF A MEMBER:
A. Elected Official: Procedures for reporting complaints concerning elected officials under this article shall follow sections
1-4D-3 of this Code.
B. All Other Members-Contents Of Complaint:Any member may file a written complaint concerning an alleged violation
of this article by a member of a governmental body that is not appointed to an elected position.The complaint shall include
the following:
1. Specific allegations and supporting evidence of specific conduct alleged to violate this code or adopted city policy.
2. Specific references to code sections or adopted city policies the complainant alleges were violated.Copies of the
code section or policy shall be included with the complaint.
3. Complaints must include specific dates the alleged violations occurred.
C. Filing:The complaint shall be filed with the city clerk. Complaints must be filed within three(3)months of discovering
the alleged violation.Complaints filed after the time limitation shall be rejected.
D. Investigation:The city clerk shall forward the complaint to the mayor,city attorney,or other proper authority to conduct
an investigation to determine whether the allegations in the complaint violate this code or city policy.The city clerk shall also
forward the complaint to the accused individual.
E. Report:Within thirty(30)calendar days from the date a complaint is filed, the mayor shall produce a written report
stating whether a preponderance of evidence exists to support the complaint.A resolution recommending disciplinary action
shall be placed on the city council agenda for a vote within fourteen(14)days of the date of the report and the report shall
be included as an exhibit to the resolution. If the report is in the negative,the complaint shall not proceed to disciplinary
action.A negative report may recommend corrective action be taken by the accused to prevent further issue. (Ord.5662,9-
19-2022)
1-4C-9: PENALTIES, FORFEITED POSITION, EXEMPTIONS; INJUNCTIONS:
A. Except where otherwise provided by State law, it is not the intent of this article that violations therefore be subject to
criminal penalties.
B. Whenever it is determined by a preponderance of evidence that any member has violated any provision of this article,
such individual shall be subject to discipline. Discipline may include the following:
1. Council Members: Any alleged violation of this article is grounds for censure and shall follow the rules for carrying out
censure as listed in sections 1-4D-4 and 1-4D-5 of this Code.
2. Appointed Members:Any member appointed to serve on a governmental body of the City of Waterloo shall be
subject to discipline as determined by the city council.The city council shall be limited to the following disciplinary action:
a. Censure:Censure by the city council shall be executed in accordance with sectionl-4D-4 of this Code. References
to city council members shall apply to appointed members.
b. Removal From Appointed Position:The city council may, by resolution, remove a member of a governmental body.
Such resolution shall require an affirmative vote of five(5)members of the city council to pass.Any individual removed from
an appointed position on a governmental body of the City of Waterloo shall be prohibited from being appointed to any other
governmental body of the City of Waterloo. (Ord.5662,9-19-2022)
1-4C-10: DISTRIBUTION OF CODE OF ETHICS:
Each member shall receive a copy of this article before entering into the duties of their office or position.Any individual that
receives a copy of this article shall sign a written statement acknowledging receipt, understanding, and agreeing to abide by
this article. (Ord.5662,9-19-2022)
A.
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City of Waterloo
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Boards and Commissions et./4 �tlV,0I>
Acknowledgment of Understanding
I acknowledge that I have received Article C—Code of Ethical Conduct. I have read, understand,
and agree to abide by the principles and expectations outlined therein.
Signature:
Printed Name:
Commission:
Date: