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Home My WebLink About11/19/2025 MEMORIAL HALL COMMISSION November 19, 2025 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of the Minutes of October 22, 2025, as proposed or amended. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building and Grounds—Chairperson Mel Wittwer 2. Operations—Chairperson David Grimm 3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw 4. Finance/Fundraising—Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Deputy City Clerk MEMORIAL HALL COMMISSION October 22, 2025 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, Randy Miller,David Grimm,Richard Day, Stephen Grimm(A), Mel Wittwer,Frank McCaw(arrived at 5:02pm),Jim Lentfer and John Mrzlak. Also in Attendance:Nancy Higby, Deputy City Clerk Moved by Lentfer seconded by D. Grimm,that the agenda be approved. Voice vote-Ayes: Seven. Motion carried. Moved by Wittwer seconded by Mrzlak,that the Minutes of September 24, 2025, as amended,be approved. Voice vote-Ayes: Seven. Motion carried. Citizen's Oral Comments None. Treasurer's Report—Vacant Nancy Higby read the finance report for the period 9/18/2025 through 10/15/2025. • Brick Fund- $7,011.68 (includes the sale of brick) • Courbat Memorial Fund - $3,895.12 (unchanged) • Artifacts Projects Fund- $1,268.11 (unchanged) Moved by S. Grimm seconded by Mrzlak,to receive and place on file,the Treasurer's Report. Voice vote-Ayes: Seven. Motion carried. Chairperson's Report Craig White provided details for the upcoming"Putting for the Vets"event to raise money for veterans. Committee Reports Building, Grounds & Operations—Chairperson Mel Wittwer Mel Wittwer shared that the kitchen renovation is underway with the plaster work complete and painting beginning tomorrow. He anticipates the painting will be completed in a few days. He shared that he received a letter on September 12 from Mayor Hart addressing the board members concerns outlined in the minutes of the August 27th meeting.No information regarding our council liaison was mentioned. He further shared that he will be meeting with the mayor October 22, 2025 Page 2 tomorrow to request transportation to shuttle attendees across the bridge for the Veterans Day event and dedication of both monuments in honor of General's Hultman and Cole. Mel submitted an invoice from Black Hawk Memorial in the amount of$280 for the engraving of 8 bricks. Moved by Wittwer seconded by D. Grimm to approve payment to Black Hawk Memorial in the amount of$280 from the Brick Fund. Voice-vote Ayes: Seven. Motion carried. Operations—Chairperson David Grimm David Grimm provided an overview of the Veterans Day event activities and noted that cost for the flyers is unknown at this time. Craig White approved moving forward with the flyers,no motion required. Jim Lentfer shared the dates that Main Street Waterloo plans to set up and remove the flags on 4th Street and commented that help would be needed. The board members reminded Jim that the board agreed some time ago to no longer be involved with the set-up and/or removal of flags other than those on this property. Randy Miller provided additional comments regarding the Veterans Day event and asked if coffee should be provided for attendees. Craig White commented that it wouldn't be a bad idea. Randy commented on the poor condition of the area surrounding the new monuments and said he would like the debris cleared away before the event. He asked whether we would want to do that ourselves or ask the city to take care of it. Steven Grimm commented that he will check with Leisure Services about power washing both areas on Monday the 10tn Randy showed the brass name plates that will be attached to the front of each monument and shared how they would be attached. He commented that in addition to sending Thank You cards to those who donated to this project it would be good to give them a plaque as well. He said the plaques cost about$50 and he thinks we would need four. The names of the donors will also appear on the back of the programs. Moved by Lentfer, seconded by S. Grimm,to approve the purchase of four plaques. Voice-vote Ayes: Seven. Motion carried. Educational/Historical/Artifacts Preservation —Chairperson Frank McCaw October 22, 2025 Page 3 Frank McCaw shared that the interns have completed their work and were both very effective. Aubrey Oleson cataloged all the top floor items and entered them into the database. Shawn Miller worked on the WWII uniform display, and in addition, was able to identify the bust of a civil war general that turned out to be a confederate general. He said it is his hope to put together a display of WWI and Spanish War items in the future. Frank requested reimbursement in the amount of$27.88, for the purchase of a couple of mannequins parts to use in the display of items. Moved by McCaw, seconded by Wittwer,to reimburse Frank in the amount of$27.88 from the Artifacts Fund. Voice-vote Ayes: Seven. Motion carried. Frank questioned the status of last month's reimbursements. Nancy said she did not know off hand but would check with finance and get back to those who are waiting. Finance/Fundraising—James Lentfer Jim Lentfer passed out the newly created consolidated financial statement. The board members discussed the format and Jim presented questions regarding the funds the city manages. He shared that after talking with Bridgett, we are going to get a laptop from Chris Youngblut. Frank McCaw questioned if it would have security software, as well as Microsoft 365. The board continued to discuss the issue and agreed that Jim Lentfer would approach Chris about security software, networking and a printer with scanning capabilities. It was also stated that is will be important to find out which funds would be used to pay for this as well as phase 2 of the kitchen renovations. It was suggested that Bridgett Wood be invited to the next meeting to help answer those questions. Unfinished Business None. New Business Nancy Higby explained that the mayor's office has directed that all members of any committee, board or commission be provided with a copy of both Article C- Code of Ethical Conduct of the City of Waterloo Code or Ordinances, and the Code of Iowa Section 362.5 —Interest in Public Contract Prohibited. The completed Conflict of Interest and Declaration of Outside Employment form will be repeated on an annual basis. October 22,2025 Page 4 A signed Acknowledgement of Understanding of Article C is a one-time only requirement for each current and future member. Both documents are to be returned to the mayor's office no later than the end of November 2025. Any questions are to be directed to Britni Perkins, Executive Assistant,to the mayor. Randy Miller commented that the sound system outside is in poor working condition, and we need to begin thinking of where to get a new one. Moved by Lentfer seconded by D. Grimm to move the next meeting up to November 19, 2025. Voice-vote Ayes: Seven. Motion carried. With no further business before the commission, it was moved by D. Grimm seconded by Mrzlak,that the meeting be adjourned at 5:50 p.m. Voice-vote Ayes: Seven. Motion carried. Nancy Higby Deputy City Clerk CITY OF Project Transaction Report C` G/L Date Range 10/16/25 - 11/14/25 rFR�oo Include Sub Ledger Detail �~.., Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledqer Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.0009- MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($7,011.68) 010-22-8820 1539-Institutional Supplies 11/03/2025 2026-00000568 JE AP A/P Invoice Entry Accounts Payable 280.00 (6,731.68) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2026-00000556 BLACK HAWK MEMORIAL LETTERING FOR 8 BRICKS 09/23/2025 EFT 924293 280.00 280.00 CO,INC Total $280.00 $280.00 010-22-8820 1539 Total $280.00 $0.00 ($6,731.68) O1MYR.0009 Total $280.00 $0.00 ($6,731.68) 01MYR.0OURBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($3,895.12) 01MYR.0OURBAT Total ($3,895.12) 01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($1,268.11) 010-22-8820 1319-Other Professional Services 10/27/2025 2026-00000529 JE AP A/P Invoice Entry Accounts Payable 823.26 (444.85) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2026-00000537 FRANK MCCAW REIMB FOR EVENT 09/24/2025 Check 313631 353.26 353.26 2026-00000538 MEL WITTWER REIMB FOR EVENT 10/27/2025 Check 313638 300.00 300.00 2026-00000539 JAMES LENTFER REIMB FOR EVENT 09/24/2025 Check 313630 170.00 170.00 Total $823.26 $823.26 010-22-8820 1319 Total $823.26 $0.00 ($444.85) 010-22-8820 1539-Institutional Supplies 11/03/2025 2026-00000568 JE AP A/P Invoice Entry Accounts Payable 27.88 (416.97) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2026-00000574 FRANK MCCAW REIMB FOR DISPLAY SUPPLIES 10/22/2025 Check 313658 27.88 27.88 Total $27.88 $27.88 010-22-8820 1539 Total $27.88 $0.00 ($416.97) 01MYR.MEMRTFCT Total $851.14 $0.00 ($416.97) Grand Totals $1,131.14 $0.00 Run by Nancy Higby on 11/14/2025 9:00:07 AM Page 1 of 1 11/16/25,7:35 PM /erp/portal/fundadvisor All* ® WATERLOO mr COMMUNITY I.t i FOUNDATION FUNDS 0 PROFILE C♦ LOGOUT FUND SUMMARY DONATIONS GRANTS GRANT REQUEST RESOURCES&DOCUMENTS DONATE Fund Waterloo Veteran's Memorial Hall Fund CREATE GRANT REQUEST Fund Created 08/11/2023 Current Balance 19,410.66 Total Grants 0.00 Total Contributions 17,743.33 https://wloocf.fcsuite.com/erp/portal/fundadvisor?orofile_id=18823 1/3 11/16/25,7:35 PM /erp/portal/fundadvisor 411 Donation Trends #of Donors -f. of Donations 111 Donations Amount 2.000 1.800 6 1.600 • 1.400 5 1,200 1.000 4 800 3 600 400 2 c 200 0 1 2024-12 2025-01 2025-02 2025-03 2025-04 2025-08 2025-09 2025-1.0 httos://wloocf.fcsuite.com/erp/portalffundadvisor?profile jd=18823 3/2 Waterloo Veterans Memorial Hall Consolidated Financial Statement As Of: 11/17/25 City Of Waterloo Accounts Waterloo Community Foundation Accounts Previous Accounts Balance 17,174.91 Previous Accounts Balance $16,133.77 Brick Fund Previous Balance $7,011.68 Fountain Previous Balance $5,908.28 Income $0.00 Income $0.00 Payments: -.. $280.00 Payments: $0.00 Current Brick Balance $7,291.68 6 7.3 / e Current Fountain Balance $5,908.28 Courbat Memorial Previous Balance $3,895.12 Cole/Hultman Previous Balance $3,900.00 Income $0.00 Income $1,930.00 Payments: $0.00 Payments: $0.00 Current Courbat Balance $3,895.12 Current Cole/Hultman Balance $5,830.00 Artifacts Projects Previous Balance $1,268.11 General Fund Previous Balance $4,805.05 Income $0.00 Income $2,867.33 Payments: $823.26 Payments: $0.00 Current Artifacts Balance $444.85 Current General Balance $7,672.38 City Budget Previous Balance $5,000.00 Income $0.00 Payments: $27.88 Current Artifacts Balance $4,972.12 Current City Accounts Balance $16,043.77 Current Foundation Accounts Balance $19,410.66 Total WVMH Funds Balance $35,454.43