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Home My WebLink AboutCentral_Garage_(Fleet_Machinery_Winter_Repair_Parts)Docusign Envelope ID: 6AE706FF-4ED0-4D31-B76F-E2AF27AF64FC City Clerk Use Only Finance Committee Approval Date 1/20/2026 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 35,000.00 plus est, shipping costs of $ to pay for or purchase Winter repair parts for all city fleet/machinery. This purchase or expenditure is being made because: Blanket pre -authorization to keep city's equipment and/or fleet in operable condition. This is necessary due to delivery delays, rising equipment costs and operational impact of waiting on approvals in emergency situations. Vendor selected for this purchase: Will use vendor with the best available price. n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Will use best price available at time of repair. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: WI General Fund n Road Use Tax n Sewer Sanitation ri Bonds Federal/other grants L Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 595,500.00 and the current available balance is $ 298,827.86 Respectfully submitted, Sheila Steffen 1/20/26 p—Signed by: 1/20/2026 Date (Signature Dept. Head or Designee) Date (Sigr ure inance Dept. Review) K:Ishared goodieslformsTxpenditure Pre-Authorization.xls (Mar 2010) Docusign Envelope ID: 6AE706FF-4ED0-4D31-B76F-E2AF27AF64FC GRASK TRUCK GROUP GTG Peterbilt - Waterloo 2915 Geraldine Road, Waterloo, IA 50703 Pho nee 319-5 9 5-16 66 Fax: 319.59 5-1700 Toll Free: 83 3.512.1948 NEW Hours: Mon•Fr1.7:eRair-8:30riEra Seven GTG PeterbiIt Locations ServrngYou CedarRaprds,LA Davenport, !A WateRoo.IA Quincy, IL Great Bid, K5 Wichita, KS Hays, KS ro.n-r.9tnpeterhlh.com Bill To: CITY OF WATERLOO CENTRAL GARAGE 625 GLENWOOD ST WATERLOO, IA 50703 Invoice: 04P88943 Date I Time: 10/23/2024 10:37:3BAN Parts Order: 88943 Customer: 1406 Branch: Waterloo Invoice Total: $ 4,266.47 "* Billing Service "* Page 1 of 1 Ship To: CITY OF WATERLOO CENTRAL GARAGE 625 GLENWOOD ST TERLgC, IA 50703 ice Phone: 119-291-4445 Shop Phone: 319-291-4445 Email: richard,strange@waterloo-ia.org Customer P/0:15190 Invoiced By: troutt Delivery Method: Delivery Local Part 1 Misc Description !Ref Number U/M Quantity Price Ext Price D92-6176-0062100 HARNESS-ENG CUMMINS PX-9 Freight Freight Customer Tax 1D: GOVERNMENT Sales Tax Payment Method: Payment Terms: Billing Service Due Upon Receipt Billing Service # : 267581 Billing Auth: y19675 Please Remit To: rINTFERSTATE BILLING SER P.O. BOX 2208 DECATUR, AL 35609 1-e,1 (wnjf 7955-1571 $0.00 $9.00 Due Date: 10/2312024 25PAK 1 1 $4,227.99 $4,227.99 $38.48 $38.48 Total Parts: Total Miscellaneous: Invoice Subtotal: Total Tax: $4,227.99 $38.48 $4,266.47 $0.00 Invoice Total: $4,266.47 Signature: The seller, hereby expressly disclaims all warranties, either express or implies, including any implied warranty of merchantability o fitness fora particular purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the sale of this/these Item/items. This In no way changes the manufacturer's warranty. PARTS NOT RETURNABLE AFTER DAYS FROM DATE OF PURCHASE. RETURNED GOODS ARE SUBJECT TO A 25% HANDLING CHARGE+FREIGHT.ABSOLUTELY NO REFUNDS ON:SPECIAL ORDER PARTS, ELECTRICAL COMPONENTS,DAMAGED PARTS,OR PARTS INSTALLED .SALES SLIP MUST BE PRESENTED WHEN ITEMS ARE RETURNED. Docusign Envelope ID: 6AE706FF-4ED0-4D31-B76F-E2AF27AF64FC 101 PLAZA DRIVE Elk Run Heights, IA 50707 P: (800) 582-5789 F: Sold CITY OF WATERLOO .75 To 625 GLENWOOD ST WATERLOO, IA 50703 PHONE NUMBER (319) 291-4445 .RFlr h/TY /MFi41E T J C D M P A N I E 8 Scan the QR code and tell us how we did, we would love to hear your feedback!! Ship CITY OF WATERLOO - 75363 To 625 GLENWOOD ST WATERLOO IA 50703-4063 el, -MC PARTS INVOICE: XA302349905:01 ESTIMATE: EP302048741:01 DATE INVOICE SHIP VIA OPSp SALESPERSON FLEET UNIT ID SALE TYPE TERMS CUSTOMER PO# 08/21/2025 11:48:37AM DELIVERY OPS WL2 20220 PRET AR 410301 QTY SHP QTY WO ITEM DESCRIPTION BIM D1N2 UNITPRICE EXTDPRiCE 1 VMN 4500RDS-P REMAN AUTO TRANS ASSY NOLOC NOLOC 8,200.00 8,200.00 1 VMN 4500RDS-P-CORE (CORE) REMAN AUTO TRANS ASSY CORE CORE 4,875.00 4,875.00 SO 10-20153* IY�smiJd,-iff\J Scvn ia& 7955-1571 SIGNATURE X The coil f ro ananties applying; to this part(s) are ties 'o-hith may be offered by the manu(acrurrr.'Mc selling deafer HEREBY expressly direlims all warranties, either espress of implied, indudng any implied warranties of mcrchanrabiig or f mess for a particular purpose, and neither assunses rK authorizes any other person to assume for it any liabiiity in connection with the sae of this part(s) and/or service. Buyer shall nor be entitled to nrconer from the selling dealer any consequential d rr 1„ges, damages to property, damages for 1,135 of use, loss of rim., oss of profit, or income, or ant roher inddends] damages 'IERMS NET, NO CASH DISCOUNT. Pym,ne is dae by the I Orb of month follos ing purchase. A FINANCE CHARGE or tti;o PER ANNUM nil be charged on all accounts which have halanccs 30 drys or mitre past due. t5;s. handling charge on all Parrs returned For credit or exchange. Rearms e4b;ecr to inspection and resuxA foe. Open kits a rid dcnrkat parts are not elig.c for rerarn. All c: hm and resumed goods must 6e accompanied by this bill. NO RETURNS FURNS AF IT.R 30 DAYS. AR SUB -TOTAL TAX PREPAY FREIGHT $ 13,075.00 $ 0.00 $ 0.00 $ 0.00 TOTAL Please Remit Payment to: Truck Center Companies 14321 Comhusker Rd Omaha, NE 68138 $ 13,075.00 REMIT TO: 14321 Cornhusker Rd Omaha, NE 68138 866-751-1189 Page 1 of 1 Docusign Envelope ID: 6AE706FF-4ED0-4D31-B76F-E2AF27AF64FC 101 PLAZA DRIVE Elk Run Heights, IA 60707 P: (800) 682.6789 F: Sold CITY OF WATERLOO .76 To 625 GLENWOOD ST WATERLOO, IA 50703 PHONE NUMBER C OMP ANI ES Scan the OR code and tell us how we did, we would love to hear your feedbackll Ship CITY OF WATERLOO - 76363 I To 525 GLENWOOD ST WATERLOO IA 60703-4063 • afturole._. PARTS INVOICE: XA302349692:01 ESTIMATE: XA302349689:01 DATE FNVOiCE SHIP VIA OPS C SALESPERSON! FLEET UNIT 10 BALE TYPE TERMS cu5T:Y.ER PON I15/2025 10:41:29Ak1 DELIVERY WL2 PTP PRET AR OTYSHP OTY SO REFI DESCRIPTION EIN1 BIM UNIT PRICE EXTD PRICE 1 5606425RX KIT TURBOCHARGER NOLOC NOLOC 5,181.98 5,181.98 1 5606425RX-CORE (3780074D) KIT TURBOCHARGER CORE CORE 781.25 781.25 -1 ICR 302C/5606425RX - DEAL DAYS JULY 2025 300.00 -300.00 -1 5606425RX-CORE (3780074 D) KIT TURBOCHARGER CORE CORE 781.25 -781.25 CORE RETURN 3291599* 7/:9 j(f [e Y r, 3ctri) (L. SIGNATURE X The a,ty r arnnti ea :pp/Ting sha parr,) ere du ci,w-h maybe afr rcd by d.r m eourscturcr. 11.4 der!cr FIF-REBY arc di.clr:+n, ill warranties, dd., tigress cc irrq'.ied. ksciud:ng any uapL'ed warn des of mercbannW.<ry «6trera for pardcLLu purpose, and neither a•sams or authorises any oer.ee person m assume for it any Walt& comsecden with the isle of this put') and/or see -race. Bayer chi/ mete entitled to recover frorn dee set-.'atdesnrr any coney enriaF damages, dsnnges to propeny, damages for ass of use, loss of dare, loss of profit, or income, or any odor incidentid damage. TERMS N1;C, \O CASH 4ISCO1ft,7T. i`ays.,c is doe by the WQ3t of month fe eraing putohtse. A FINANCP. CHARGE of 16" s PF.i, ANNUM a-il be charged oo a7 accounts arch have balances 30 days or more pat are. 15" , Walling charge on al psrts reiuxn-ea for c eEr or eachupe. Returns subject to inspecroon and restock fee. Open kiu and e:ecvicai puts an not e..te..Ie for rerun. All cltinv and fe4nnrd goods raw be acmenpasded by this La NO RETURNS AFTER 30 DAY& REMIT TO: 14321 Cornhusker Rd Omaha, NE 68138 886-751-1189 Page 1 of 1 AR SUB -TOTAL TAX PREPAY FREIGHT TOTAL phase Reoj t vetymeot 10* Truck Center Companies 14321 Cornhusker Rd Om aka, NE 6S1311. $ 4,881.98 $ 0.00 $ 0,00 $ 0.00 $ 4,881.98