HomeMy WebLinkAboutAMENT Design - Traffic Survey for 5th and 6th Street-8/1/2016AGREEMENT
for
Surveying and Engineering Services for
Traffic Safety Improvements at
Systemic Traffic Safety Improvements on 5th and 6th Streets
in Waterloo, Iowa
Iowa DOT Project Number: CS -TSF -8155(749)--85-07
Traffic Operations Project Number: TOF-276
GENERAL
This Agreement for surveying, traffic / transportation engineering design and related services,
design supervision, drafting, and construction phase services is based on Ament Design's
(hereinafter referred to as CONSULTANT) understanding of the Project needs of the City of
Waterloo, Iowa Traffic Operations Department (hereinafter referred to as CLIENT).
PROJECT DESCRIPTION
The City of Waterloo, Iowa intends to implement traffic safety improvements on 5th and 61h
Streets in downtown Waterloo area. These improvements will utilize Iowa Department of
Transportation (DOT) Traffic Safety Grant funding for Project construction. City specifications
will be used for the Project improvements. The proposed construction Contract Documents will
be used for a local bid letting. The Contract Administrator for the CLIENT is the City's Traffic
Engineer.
SCOPE OF SERVICES
The CONSULTANT will provide surveying (if needed), engineering design and drafting
services, and design supervision, and will assist the CLIENT with the preparation of required
documentation during the Project construction phase for the Project. The Project services will
entail all or part of the services mentioned under this section titled SCOPE OF SERVICES. The
scope of services to be performed by the CONSULTANT shall be completed in accordance with
generally accepted standards of practice. Tasks may include, but are not limited to, the
following general tasks:
AMENT DESIGN
PAG0294.110620 5th -61h St Traffic Signais%ADMINISTRATIONICONTRACT\Agreement for 2016 TSF Grant Design Services (5th St -6th StTraffic
Signals).doc
1. Project Management
This task includes kick-off coordination with CLIENT, site visit, project status updates, schedule
tracking, and budget management.
1. Project Team Kick-Otf Meeting - This meeting shall nclude select members of the
Project team (CLIENT and CONSULTANT). The purpose of the meetings is to
review the detailed Project plan including tasks, responsible individuals, and timing
to cornplete the tasks; obtain Project information from the CLIENT; and clarify design
issues and requirements.
2. Track Project Schedules - This task involves tracking the Project design schedule
throughout the Iength of the design services contract. This will be done to determine
if the performance of the design services is in conformance with the Project
schedule. If the Project is not on schedule, CONSULTANT will present an approach
for bringing the Project back on schedule.
3. Monitor Project Scopes - This task involves monitoring the Project scope throughout
the Iength of the design services contract. This will be done to identify needed
services that are not included in the scope of the design services contract.
CONSULTANT will make the CLIENT representative aware of potential change
orders to the design contract before the additional services are performed.
4. Project Review Meetings - This task involves attendance at Project review meetings
with representatives of the CLIENT. These meetings may be conducted via
teleconference. The CONSULTANT will keep, prepare, and distribute minutes of
meetings to attendees in a timely manner.
11. Research and Data Collection
1. Horizontal Control Surveys - If requested by the CLIENT, this item includes the
establishment of temporary horizontal control points (typically, 30"-Iong, 1/2" -
diameter metal rebar) within the Project corridor(s) prior to construction. GPS
methods utilizing The Iowa Real Time Network (NAD 83 datum, Iowa North Zone
State Plane Coordinates) wilI be used to establish the Project coordinate system.
This task also includes the acquisition and documentation of reference ties for these
horizontal control points.
2. Vertical Control Survey - If requested by the CLIENT, this item includes the
establishment of temporary benchmarks within the Project corridor on NAVD 88
datum, based on existing published CITY benchmarks or other reliable vertical
control points in the Project vicinity. This may include determining elevations of the
temporary horizontal control points mentioned above.
3. Topographic Surveys - If requested by the CLIENT, this item includes the field and
office tasks to perform the research and field measurernents to provide the
necessary topographic inforrnation for the Project to supplement the survey data or
mapping information already collected by the CITY or others within the Project
corridor in recent years. The information to be collected includes topography, visible
permanent improvenients and features, and utility markings placed as the result of
an Iowa One CaII Design Request.
2 AMENT DESIGN
4. Collection and Review ot Base Information - This task includes turning movement
count data collection during the peak hour(s) of travel, the collection and review of
Project base mapping obtained by the CLIENT and provided to the CONSULTANT
for use in development of the Project plans. The base mapping will be provided in
either MicroStation or AutoCAD electronic file format to a scale of not smaller than 1"
= 50' (for 11" x 17" half-size sheets) using CITY standards for line types and
symbols. Scales Iarger than this wilI be used as appropriate for the work involved.
111. Preliminarv Desiqn Plans
Design Services - This task wilI include Project design by the CONSULTANT and direct
supervision of some Project design development performed by the CLIENT and the
performance of the drafting tasks necessary to develop preliminary and check / final plans
for the proposed improvements.
1. Verify Recommended Concept - This task includes a review of the conceptual
design Iayout prepared by the CLIENT for the proposed traffic signal Iocation(s).
2. Photographic / Video Review of Project Corridor - This task includes the preparation
of photographs and/or videotape of the Project Iocations obtained while walking
and/or driving through the area. The purpose of this task is to provide for the
efficient review of the Iocations during the design and/or design review process. It
may include times of peak hour traffic, if applicable, and drainage during rainfall
events, if applicable.
3. Preparation and Refinement of Base Information - If survey data is obtained by the
CONSULTANT, this task includes the collection of the information of the research
and data collection phase and the reduction of topographic survey data for the
purpose of preparing Project drawings. The plan drawings will be prepared to a
suitable scale (typically 1" = 50') (for 11" x 17" half-size sheets) using CONSULTANT
standards for line types and symbols. Scales smaller or Iarger than this wilI be used
as appropriate for the work involved. Certain base sheets may be prepared utilizing
aerial photography obtained from the CITY as a background, in Iieu of topographic
survey base mapping.
4. Review Design Standards - This task includes the review of the design standards
applicable to the development of the Project.
5. Design Supervision and PIan / Details Review - This task includes the direct
supervision of the design performed by the CLIENT for the proposed improvements
and review of the detailed plans, standard drawings, and special details prepared by
the CLIENT that document the proposed design.
6. Traffic Signal Control Type and Timing Review / Development - This task includes
the review of existing and collected traffic count data with regard to the suitability of
converting to an adaptive signal control system, the review of existing traffic signal
timing, and the possible development of updated, initial signal timings utilizing the
collected traffic data and the existing intersection geometry.
3 AMENT DESIGN
7. Traffic SignaI Design - This task includes the design and preparation of detailed
plans for 1) the possible removal, relocation, reconfiguration, or replacement of
existing mast arm poles, and 2) the installation of signal controllers, signal head,
detectors, etc. .at the Project intersection. Plans will include traffic signal Iayout, a
wiring diagram, signal phasing and timings, might involve loop detector and/or ather
type of detection, handhole, and base Iocations, and a summary of anticipated traffic
signal quantities. The CLIENT will assist the CONSULTANT with the research for
and development of special provisions and special details.
8. Quality Review of Draft Contract Documents - This task includes a review by the
CONSULTANT regarding the quality of the CONSULTANT -prepared design and
detailed plans and the CLIENT -prepared Contract Documents, such as standard
drawings, special details, specifications, special provisions, and bidding documents.
The accuracy and completeness of the documents shall be scrutinized in order to
minimize the need for modifications to the design. Any necessary modifications
shall be discussed with and agreed to by the CLIENT betore being included in the
documents following the quality review by the designer and prior to continuing to the
next step.
9. Preliminary PIan Subniittal - This item includes the submittal of the appropriate
number of copies of the Preliminary Plans to the CLIENT and to the Iowa DOT.
IV. Check Plans / Final Plans
A. Check / Final Plans - This item includes the addition of information to the Preliminary
Plans and the incorporation of the Preliminary PIan review coniments to more fully
develop the contract documents.
1. Draft Special Details - If requested by the CLIENT, this itern includes the drafting of
special Project details designed by the CLIENT, if needed.
2. Addition of Text / Information to Drawings - This task includes the addition of
information and text to the drawings in order to provide for the needed detailed
Iocation and dimension information. Information related to quality ofworkmanship
and quality of materials shall be included in the Special Provisions, if needed.
3. Quality Review of Updated Contract Documents - This task includes a review by the
CONSULTANT of the updated Contract Documents, such as standard drawings,
special details, specifications, special provisions, and bidding documents, updated
by the CLIENT to reflect review comments received from the Iowa DOT.
4. Budget Review - This task includes the review of the quantities calculated by the
CLIENT and/or the CONSULTANT for the significant traffic signal bid items
proposed for the Project Iocations and the cost opinion developed by the CLIENT
and/or the CONSULTANT using historical bid unit prices for comparable items.
5. Check / Final PIan Submittal - This item includes the submittal of the appropriate
number of copies of the Check / Final Plans and Specifications and Special
Provisions, if required, and Bidding Documents to the CLIENT and the Iowa DOT.
4 AMENT DESIGN
V. Construction Phase Services
Construction Administration
1. Assist CLIENT with Freparation of Project Documentation - This task ineludes
assisting the CLIENT with the preparation of construction phase Project
documentation that is needed to satisfy Federal aid funding requirements. A total of
up to twelve (12) hours of effort is anticipated for this task.
Specific Rate of Compensation 15 the remuneration method. Payment wiII be based on a
standard hourly rate plus reimbursable expenses basis, using the rates 85 shown on
Attachment A, but shall not exceed the Agreement amount.
The Agreement amount is Forty Thousand dollars ($40,000.00). This is the not -to exceed
amount. If at any time during the work, the CONSULTANT determines that its actual costs wilI
exceed the anticipated Agreement amount, it wiII promptly so notify the Contract Administrator
in writing and describe what costs are causing the overrun and the reason. Overruns and
additional expenses must receive prior CLIENT approval to be valid.
The CLIENT has 30 days from the submittal date of the final draft of this Agreement to enter
into this Agreement in order for the terms of this Agreement to remain valid.
All requests for payments shall have Traffic Operation Project number TOF-276 noted on them.
EXTENSION OF TIME AND SERVICES
Thetime for completion of each Assignnient of this Agreementwill be mutually agreed upon
and set and shall not be extended because of any delay attributed to the CONSULTANT, but
may be extended by the Contract Administrator in the event of a delay attributed to the CLIENT
or the Contract Administrator, or because of unavoidable delays beyond the reasonable control
of the CONSULTANT. Services may be extended to cover assignments of similar work if
rnutually agreed upon by both the CONSULTANT and Project Administrator. Any
CONSLJLTANT cost incurred beyond and above the amount approved in this Agreement must
receive prior CLIENT approval to be valid.
CLIENT RESPONSIBILITIES
It will be CLIENT's responsibility to collect and provide the data and information needed for the
individual Assignments, except for those requested of the CONSULTANT by Contract
Administrator and agreed to by the CONSULTANT.
OTHER SERVICES THAT COULD BE, BUT ARE NOT. INCLUDED IN PROJECT SCOPE
1. Boundary surveys. -
2. Design of or plan development for reconstructed sidewalks and/or pedestrian ramps.
3. Development of acquisition plats and/or temporary construction easement exhibits.
4. Construction observation.
5. Construction adrriinistration other than assistance with preparation of construction
phase documentation.
6. Development of specifications, special provisions, or bidding documents.
5 AMENT DESIGN
ADDITIONAL SERVICES
None.
Terms and Conditions of the Agreement
The attached Terms and Conditions are considered part of this Agreement and part of each
individual Assignment.
AGREEMENT
CLIENT: City of Waterloo. Iowa
BY:
DATE:
ATTEST:
DATE:
AMENT DESIGN
DATE: .1vly LE, ole/G
ATTEST: /RM+Qi
DATE: 'IruV 2Z, Zd/6
AMENT DESIGN
TERMS AND CONDITIONS
AMENT DESIGN
Progress payrnents shall be made in proportian to services as provided and as indicated within this agreement, and shall be due
and owing within 30 days of the CONSULTANT'S submittal of his monthly statement. Past due amounts owed shall accrue interest
at the Iesser rate ef 1.5% per month, er the maximurn rate ellowed by !aw fthe CLIENT fai!s to make monthly paynients due the
CONSULTANT, the CONSULTANT may after giving seven (7) days written notice to the CLIENT, suspend services under this
agreement.
This agreenient may be terrninated by either party by seven (7) days written notice in the event of substantial failure to perform in
accordance with the terms of this agreement by the other party through no fault of the temiinating party.
This agreement represents the entire and integrated agreernent between the CLIENT and the CONSULTANT and supersedes all
prior written or oral negotiations, representations, or agreernents. This agreenient rnay be amendedonly by written instrument
signed by both the CLIENT and the CONSULTANT.
In the event that any onsite observation of Contractors' work shall be included as a part of the work under the
agreement, the CONSULTANT shall endeavor to guard the CLIENT against apparent defects and deficiencies in the
permanent work constructed by the Contractor but does not guarantee or warrant the performance of the Contractor.
The CONSULTANT is not responsible for the construction means, rnethods, techrtiques, sequence or procedures, time
of performarice, programs, or for any safety precautions in connection with the construction work. The CONSULTANT
is not responsible for the Contractors failure to execute the work in accordance with the construction contract.
2. The CONSULTANT shall not be responsible for defects or omissions in the work of the Contractor or any
Subcontractors or any of the Contractor's or Subcontractor's employees, or that of any person or enhties responsible
for performing work which results in a construotion contract on the basis of the services to be performed by the
CONSULTANT.
3. If the PROJECT 18 delayed or if the CONSULTANTS services for the PROJECT are delayed or suspended for more
than three (3) months for reasons beyond the CONSULTANT'S control, the CONSULTANT may, after giving seven (7)
days written notice to the CLIENT, terminate this agreement and the CONSULTANT shall be paid for serviees
performed to the ternination notice date, including reimbursable expenses due, plus termination expenses.
Termination expenses are defined as reimbursable expenses directly attributable to the termination.
4. Neither the CLIENT nor the CONSULTANT shall delegate, assign, or otherwise transfer his duties under this
agreement without the written consent of the other.
5. All drawings, specifications and other work product of the CONSULTANT for this PROJECT are instruments of service
for this PROJECT only and the intellectual rights to it shall remain the property of the CONSULTANT whether the
PROJECT is completed or not. Reuse of any of the instruments of service of the CONSULTANT by the CLIENT on
extensions of this PROJECT or on any other PROJECT without the written perrnission of the CONSULTANT shall be at
the CLIENTS risk and the CLIENT agrees to defend and indemnify and hold harmless the CONSULTANT from all
claims, daniages, and expenses including attorney's fees arising out of such unauthorized reuse of the
CONSLJLTANT'S instruments of service by the CLIENT or by others acting through the CLIENT Any reuse or
adaptation of the CONSULTANT'S instruments of service occurring after the written agreement of the CONSULTANT
shall entitle the CONSULTANT to further compensation in amounts to be agreed upon by the CLIENT and the
CONSULTANT
6. Copies of documents that may be relied upon by Client are Iirnited to the printed copies (also known as hard copies)
that are signed or sealed by Consultant, Files in electronic media format or text, data, graphic or other types that are
furnished by Consultant to Client are only for convenience of Client. Any conclusion or information obtained or derived
from such electronic files will be at the user's sole risk. When transferring documents in electronic media format,
Consultant makes no representations as to Iong-term compatibility, usability, or readability of documents resulting from
the use of software application packages, operating systems or computer hardware differing from those in use by
Consultant at the beginning of this assignment
7. This agreement shall be governed by the Iaws of the State of Iowa.
8. The CLIENT and the CONSULTANT agree that all disputes between them arising out of or relating to this Agreement
shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The CLIENT and the
CONSULTANT further agree to include a similar mediation provision in all agreements with independent contractors
and consultants retained for the project and to require alI independent contractors and consultants to likewise include
a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers or fabricators so
retained, thereby providing for mediation as the primary method for dispute resolution between parties to those
7 AMENT DESIGN
P:\G0294.R0e20 Sth-Bth St Traffic Sgnatst,DMINISTRATION\CONTRACTV¼greoment for 2016 TSF Grant Oesign Sorvices (5th St6th St Traffic Signas).doc
agreements. Ariy costs incurred for a rnediator, plus his or her exponses, shall be shared equally between the pariles
involved in the mediation.
9. Neither party shall hold the other responsible for damages or delay in performance caused by acts of God, strikes,
walkouts, accidents govornment acts, or other events beyond the control of the other or the other's employees and
agents.
10. In the event any provisions of this agreenient shafl be held to be invalid and unenforceable, the remaining provisions
shall be valid and bindirtg upon the parties. One or more waivers by either party of any provision, term, condition or
covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party.
11. The CONSULTANT intends to render his services under this agreement in accordance with the generaily accepted
professional practices for the intended use ofthe PROJECt and makes no warranty, either exprossed or implied.
12. Any Opinion of the Construction Cost prepared by the CONSULTANT represents his judgment as a design
professional and is supplied for the general guidance of the CLIENT. Since the CONSULTANT has no control over the
cost of labor and material or over competitive bidding or market conditions the CONSULTANT does not guarantee the
accuracy of such opinions as cornpared to contractor bids or actual cost to the CLIENT
13. The CLIENT shall provide for right of entry for employees of the CONSULTANT and aII of the equipment, which is
necessary for the CONSULTANT to perform the work. WhiIe the CONSIJLTANT will take responsible precautions to
minimize any damage to the property it is understood by the CLIENT that in the normal course of work, sorne
damages may occur, the correction of which is not part of this agreement.
14. In the prosecution of the work, the CONSULTANT will take responsible precautions to avoid damage or injury to
subterranean struotures or utilities. The CLIENT agrees to hold the CONSULTANT harmless for any damage to
subterranean structures, .which are not called to the CONSULTANT!S attention and correctly shown on any plans
furnished.
15. The CONSULTANT wiII notify the CLIENT of changes in scope of services and of adjustment in conipensation by
amendment to this Agreement.
16. Nothing in this agreement shall irnpose Iiability on the CONSULTANT for claims, Iawsuits, expenses, or darnages
arising from, or in any manner related to:
A. The clispersal, discharge, escape, release or saturation of smoke, vapors soot, furnes, acids, alkalis, toxic
chemicals, liquids, gases or any other materials, irritant, contaminant or pollutant in or into the atmosphere, or
on, onto, upon, in or into surface or subsurface of (a) soil; (b) water or water courses; (c) objects; and (d) any
tangible or intangible rnatter whether sudden or not.
B. Tho exposure to, or the handling, manufacture or disposal of asbestos or asbestos products in any of its
various forms.
17. The CLIENT shall have ten (10) days after issue of invoice to dispute the amount owed. After ten (10) days, the
invoice becornes due and payable.
18. CONSULTANT shall maintain a professional indemnity insurance policy covering professional Iiability of work done by
CONSULTANT under this Agreement and the coverage of such policy shall remain in effect for the duration of statute
of liniitations under lowa laws for the applicable items. The policy shall cover risks associated with damage due to the
CONSULTANT'S negligent act, error or omission for a minimum of $I,000,000 each claim, $1,000,000 in the
aggregate. CONSULTANT rnay write the construction contract documents in a manner to require the construction
contractor to extend the indemnity given to CLIENT to also cover CONSULTANT. CONSULTANT shall pay at
CONSULTANT's own expense for correction of construction work when such correction is deemed necessary and 5
deenied to be solely the result of the CONSULTANTs negligent acts, errors, or ornissions.
8 AMENT DESIGN
Engineer 1
Engineer 2
Engineer 3
Engineer 4
Engineer 5
Engineer 6
Engineer 7
Architect 1
Architect 2
Architect 3
Senior Architect
Interior Designer 1
Interior Designer 2
Interior Designer 3
STANDARD HOURLY RATES
EFFECTIVE 01/01/2016
$ 90.00
95.00
105.00
115.00
140.00
150.00
180.00
$80.00
105.00
120.00
160.00
$65.00
80.00
100.00
ARLINGTON HEIGHTS
Technician 3 $80.00
Engineer 3 130.00
Engineer 6 160.00
DIRECT COSTS
GPS Equipment
Ground Based Lidar
Mileage
Bond Copies (per square foot)
Copies (per copy)
Postage
Administrative 1
Administrative 2
Administrative 3
Administrative 4
Clerical 1
Clerical 2
Clerical 3
Clerical 4
Technician 1
Technician 2
Technician 3
Technician 4
Technician 5
Land Surveyor 1
Land Surveyor 2
Land Surveyor 3
Land Surveyor Mgr
$ 85.00
100.00
115.00
120.00
$ 50.00
55.00
70.00
80.00
$ 60.00
70.00
80.00
90.00
95.00
$105.00
115.00
135.00
160.00
$50/hr
$1,000/day
$0.54/mi
$0.40/ea
$0.30/ea
$0.49/oz
OTHER DIRECT REIMBURSABLE COSTS WILL BE BILLED AT COST PLUS 15%
REMARKABLE SERVICE -SUPERIOR RESULTS