HomeMy WebLinkAbout02.18.2026 Telecom Board Agenda
BOARD
MEMBERS
Andrew
Van Fleet
Board Chair
Theodore
Batemon
Ritch
Kurtenbach
Mike
Young
Amy
Wienands
City Council
Liaison:
Steve
Schmitt
February 18, 2026
Waterloo City Council Chambers
Waterloo City Hall
4:00 p.m.
1. Roll call.
2. Approval of the agenda, as presented.
3. Approval of the minutes of the January 21, 2026, regular session, as presented.
4. Resolution No. 2026-02 approving payment of bills for January 2026.
5. Resolution No. 2026-03 approving hiring Westen Graham to the position of Field
Services Technician, at an hourly rate of $30.00 per hour, effective February 23, 2026.
6. Resolution No. 2026-04 approving a Waterloo Fiber Investment Policy and approving
appointment of Eric Lage as Treasurer under said policy.
7. Resolution No. 2026-05 approving a Waterloo Fiber Referral Program Policy.
8. Motion approving the following change orders, in conjunction with the FY2023
Construction of a Fiber-to-the-Premise Feeder/Distribution and Backbone Network
Project, Contract No. 1088:
a. CR2026-0040 for an increase of $232,440.00
b. CR2026-0041 for an increase of $15,000.00
c. CR2026-0042 for an increase of $17.700.00
d. CR2026-0043 for an increase of $7,575.00
e. CR2026-0044 for an increase of $13,650.00
f. CR2026-0045 for a decrease of $38,607.87
9. Update from general manager and consultants.
10. Adjourn.
Kelley Felchle
Board Secretary
WATERLOO
Telecommunications Utility Board of Trustees
TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Council Chambers
January 21, 2026
4:00 p.m.
1. Members present: Mr. Van Fleet, Mr. Kurtenbach, Mr. Young. Mr. Batemon joined at
4:05 p.m. and Ms. Wienands joined at 4:08 p.m.
2. Moved by Kurtenbach seconded by Young that the agenda as amended, by removing
item number seven, be approved. Voice vote-Ayes: Three. Motion carried.
Eric Lage, General Manager, explained that they are still assessing the agreement.
3. Moved by Kurtenbach seconded by Young that the minutes of December 16, 17 and
22, 2025 meetings, as presented, be approved. Voice vote-Ayes: Three. Motion
carried.
4. Moved by Kurtenbach seconded by Young approving a resolution authorizing payment
of bills for December 2025. Roll Call vote-Ayes: Three. Motion carried. Resolution No.
2026-01.
Mr. Kurtenbach questioned a credit card bill.
Eric Lage, General Manager, explained that the charges are for general marketing
and operating expenses.
5. Moved by Kurtenbach seconded by Young to approve Change Order No. 038, for a
net increase of $10,639.52, in conjunction with the FY2023 Construction of a Fiber -
to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No.
1088. Voice vote-Ayes: Three. Motion carried.
Mr. Van Fleet questioned if this was for a new area.
Mike Regan, Entrust, explained that this change order is for the updated design for
the Paradise Estates subdivision.
Mr. Van Fleet asked if the price had changed.
Mike Regan commented that the pricing is the same as it was three years ago.
6. Moved by Kurtenbach seconded by Young to approve Change Order No. 039, for a
net increase of $12,187.50, in conjunction with the FY2023 Construction of a Fiber -
to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No.
1088. Voice vote-Ayes: Four. Motion carried.
Page 2
Mike Regan, Entrust, explained that this change order accounts for additional
construction and labor to bore into bedrock. He further commented that this change
order is a shared expense with the City of Waterloo.
7. Motion to approve a Wholesale Master Services Agreement with Northern Iowa
Communications Partners, LLC.
This item was removed from the agenda by amendment.
8. Update from general manager and consultants.
Eric Lage, General Manager, shared that Task Order No. 10, Phase 2, was released
this week.
Mike Regan, Entrust, shared that they are targeting Task Order No. 9 next month.
Mr. Van Fleet asked which area this task order covers.
Eric Lage shared that it is in the southeast side of downtown.
Mr. Kurtenbach questioned the timeline for the downtown area.
Mike Regan explained that the downtown area is currently paused temporarily for
more favorable weather conditions due to the amount of restoration work anticipated.
He shared that the timeline should be about March or April.
Dave Hersleb, ITG, commented that once the weather cooperates, they will
coordinate closely with the city engineers for concrete permits.
Mr. Van Fleet questioned how long this portion of the project would take.
Dave Hersleb explained that the downtown portion will be very time consuming. He
shared that there would be multiple crews working on it, but he is unable to give a
tighter timeline at this time.
9. Moved by Kurtenbach seconded by Young to adjourn to a closed session at 4:12 p.m.
Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and
pricing strategies or proprietary information if its competitive position would be
harmed by public disclosure not required of potential or actual competitors, and if no
public purpose would be served by such disclosure. Roll Call vote-Ayes: Five. Motion
carried.
10. Adjourn.
Page 3
Moved by Kurtenbach seconded by Young to adjourn from closed session at 5:12 p.m.
Roll Call vote-Ayes: Five. Motion carried.
With no further business before the board, it was moved by Kurtenbach seconded by
Young that the meeting be adjourned at 5:12 p.m. Voice vote-Ayes: Five. Motion carried.
Kelley Felchle
Board Secretary
ACP INTERNATIONAL SUPPLIES 1,344.71
ADVANTAGE ADMINISTRATORS, INC HEALTH INSURANCE 8,631.60
AFLAC HEALTH INSURANCE 787.50
AHLERS & COONEY, P.C.LEGAL FEES 17,809.00
ALLEN COLLEGE DONATION 1,000.00
AMAZON CAPITAL SERVICES SUPPLIES 381.96
AVESIS VISION INSURANCE 137.31
CALIX, INC
OPERATIONS, SERVICE CLOUD,
SOLUTION AND SUPPORT 9,957.28
CAMVIO, INC CUSTOMER BILLING 1,903.75
CEDAR FALLS UTILITIES WHOLESALE BANDWIDTH 3,769.36
CEDAR RAPIDS TV, LLC ADVERTISING 7,019.00
CITY OF WATERLOO VEHICLE FUEL 290.41
CLARK, BUTLER, WALSH & HAMMAN LEGAL FEES 220.00
COMPLIANCE SOLUTIONS, INC PROFESSIONAL SERVICES 450.00
CONNOISSEUR FT DODGE KZLB-FM ADVERTISING 2,300.00
CONSORTIA CONSULTING, INC CONSULTING 2,100.00
COURIER COMMUNICATIONS LEGAL PUBLISHING 1,210.00
DELTA DENTAL OF IOWA DENTAL INSURANCE 833.14
ELAN FINANCIAL SERVICES SUPPLIES 15,739.48
FUSE TECHNIC, LLC CONSULTING 3,150.00
HURRICANE ELECTRIC, LLC INTERNET-EXCHANGE 400.00
IMON COMMUNICATIONS, LLC VOICE SERVICES 1,750.00
IOWA DEPARTMENT OF REVENUE SALES TAX AND WITHHOLDING 2,776.77
IPERS RETIREMENT 11,314.67
IRS FEDERAL TAX AND WITHHOLDING 60,007.95
ITG COMMUNICATIONS, LLC
EQUIPMENT STORAGE
INSURANCE 1,000.00
KIELKOPF ADVISORY SERVICES, LLC CONSULTING 6,277.50
LAMAR COMPANIES ADVERTISING 5,355.00
LESLEY WILDER OFFICE CLEANING 750.00
LOCKSPERTS, INC HUT MAINTENANCE 1,272.07
MENARD, INC SUPPLIES 53.17
MIDAMERICAN ENERGY COMPANY HUT UTILITIES 490.92
MUTUAL OF OMAHA LIFE INSURANCE 460.94
NATIONAL RURAL TELECOM COOP ISP TECH SUPPORT 1,000.00
NORTH END UPDATE DONATION 575.00
ORKIN BUILDING MAINTENANCE 96.30
PAYMENTUS CORPORATION A/R TRANSACTION FEES 375.70
POWER & TELEPHONE SUPPLIES 519.28
RICOH USA, INC SUPPLIES 177.53
SAMSARA, INC YEARLY SERVICE FEE 5,017.23
SEGRA DARK FIBER 6,400.00
SOUTH FRONT NETWORKS, LLC UPN CONNECTION 850.00
SWISHER & COHRT, P.L.C.LEGAL FEES 750.00
T-MOBILE HOT SPOTS 260.59
TWIN TREES, LLC OFFICE RENT 13,705.28
UNDERGROUND LOCATION COMPANY UNDERGROUND LOCATES 2,663.10
UNITYPOINT HEALTH EAP-1ST QTR 2026 170.69
VGM GROUP, INC SUPPLIES 995.10
VOYA FINANCIAL RETIREMENT 100.00
VOYANT SOLUTIONS, LLC PHONE SERVICE 601.95
WELLMARK HEALTH INSURANCE 14,349.55
EN ENGINEERING, LLC PROJECT MANAGEMENT 51,636.89$
EPLUS TECHNOLOGY MODEMS & ROUTERS 67,278.72$
HM CRAGG HUT 3 308,722.36$
ITG COMMUNICATIONS CONSTRUCTION 460,870.88$
MIDAMERICAN ENERGY HUT 3 SETUP 4,502.88$
RENDER PROJECT MANAGEMENT 15,000.00$
Waterloo Fiber Utility Investment Policy Rev by EL 02/10/2026
1
UTILITY INVESTMENT POLICY
SECTION 1. SCOPE OF INVESTMENT POLICY
The Investment Policy of Waterloo Telecommunications Utility shall apply to all operating funds, bond
proceeds and other funds and all investment transactions involving operating funds, bond proceeds and
other funds accounted for in the financial statements of Waterloo Telecommunications Utility. Each
investment made pursuant to this Investment Policy must be authorized by applicable law and this
written Investment Policy.
The investment of bond funds or sinking funds shall comply not only with this investment policy, but also
be consistent with any applicable bond resolution.
This Investment Policy is intended to comply with Iowa Code Chapter 12B.
Upon passage and upon future amendment, if any, copies of this Investment Policy shall be delivered to
all of the following:
1. The governing body or oHicer of Waterloo Telecommunications Utility to which the Investment Policy
applies.
2. All depository institutions or fiduciaries for public funds of Waterloo Telecommunications Utility.
3. The auditor engaged to audit any fund of Waterloo Telecommunications Utility.
4. The State Auditor.
In addition, a copy of this Investment Policy shall be delivered to every fiduciary or third party assisting
with or facilitating investment of the funds of Waterloo Telecommunications Utility.
SECTION 2. DELEGATION OF AUTHORITY
In accordance with Iowa Code section 12B.10(l), the responsibility for conducting investment
transactions resides with the Treasurer of Waterloo Telecommunications Utility. Only the Treasurer and
those authorized by resolution may invest public funds and a copy of any empowering resolution shall be
attached to this Investment Policy.
All contracts or agreements with outside persons investing public funds, advising on the investment of
public funds, directing the deposit or investment of public funds or acting in a fiduciary capacity for
Waterloo Telecommunications Utility, shall require the outside person to notify Waterloo
Telecommunications Utility in writing, within thirty days of receipt of all communication from the Auditor
of the outside person or any regulatory authority, of the existence of a material weakness in internal
control structure of the outside person or regulatory orders or sanctions regarding the type of services
being provided to Waterloo Telecommunications Utility by the outside person.
Waterloo Fiber Utility Investment Policy Rev by EL 02/10/2026
2
The records of investment transactions made by or on behalf of Waterloo Telecommunications Utility are
public records and are the property of Waterloo Telecommunications Utility whether in the custody of
Waterloo Telecommunications Utility or in the custody of a fiduciary or other third party.
The Treasurer shall establish a written system of internal controls and investment practices. The controls
shall be designed to prevent losses of public funds, to document those oHicers and employees of
Waterloo Telecommunications Utility responsible for elements of the investment process and to address
the capability of investment management. The controls shall provide for receipt and review of the audited
financial statement and related reports on internal control structure of all outside persons performing
any of the following for Waterloo Telecommunications Utility.
1. Investing public funds Waterloo Telecommunications Utility.
2. Advising on the investment of public funds Waterloo Telecommunications Utility.
3. Directing the deposit or investment of public funds Waterloo Telecommunications Utility.
4. Acting in a fiduciary capacity for Waterloo Telecommunications Utility.
A Bank, Savings and Loan Association or Credit Union providing only depository services shall not be
required to provide an audited financial statement and related report on internal control structure.
The Treasurer of and all employees authorized to place investments shall be bonded.
SECTION 3. OBJECTIVES OF INVESTMENT POLICY
The primary objectives, in order of priority, of all investment activities involving the financial assets of
Waterloo Telecommunications Utility shall be the following:
1. Safety: Safety and preservation of principal in the overall portfolio is the foremost investment objective.
2. Liquidity: Maintaining the necessary liquidity to match expected liabilities is the second investment
objective.
3. Return: Obtaining a reasonable return is the third investment objective.
SECTION 4. PRUDENCE
The Treasurer of Waterloo Telecommunications Utility when investing or depositing public funds, shall
exercise the care, prudence and diligence under the circumstances then prevailing that a person acting
in a like capacity and familiar with such matters would use to attain the Section 2 investment objectives.
This standard requires that when making investment decisions, the Treasurer shall consider the role that
the investment or deposit plays within the portfolio of Waterloo Telecommunications Utility assets of and
the investment objectives stated in Section 2.
When investing assets of Waterloo Telecommunications Utility for a period longer than two (2) years, the
Treasurer shall request competitive investment proposals for comparable credit and term investments
from a minimum of three (3) investment providers.
Waterloo Fiber Utility Investment Policy Rev by EL 02/10/2026
3
SECTION 5. INSTRUMENTS ELIGIBLE FOR INVESTMENT
Assets of Waterloo Telecommunications Utility may be invested in the following:
• Interest bearing savings accounts, interest bearing money market accounts, and interest-bearing
checking accounts at any bank, savings and loan association or credit union in the State of Iowa. Each
bank must be on the most recent Approved Bank List as distributed by the Treasurer of the State of Iowa
or as amended as necessary by notice inserted in the monthly mailing by the Rate Setting Committee.
Each financial institution shall be properly declared as a depository by the governing body of Waterloo
Telecommunications Utility. Deposits in any financial institution shall not exceed the amount approved
by the governing body of Waterloo Telecommunications Utility.
• Obligations of the United States government, its agencies and instrumentalities.
• Certificates of deposit and other evidences of deposit at federally insured Iowa depository institutions
approved and secured pursuant to Iowa Code chapter 12C.
• Iowa Public Agency Investment Trust (“IPAIT”).
• Prime bankers' acceptances that mature within 270 days of purchase and that are eligible for purchase
by a federal reserve bank.
• Commercial paper or other short-term corporate debt that matures within 270 days of purchase and is
rated within the two highest classifications, as established by at least one of the standard rating services
approved by the Superintendent of Banking.
• Repurchase agreements, provided that the underlying collateral consists of obligations of the United
States government, its agencies and instrumentalities and takes delivery of the collateral either directly
or through an authorized custodian.
• An open-end management investment company registered with the Securities & Exchange Commission
under the federal Investment Company Act of 1940, 15 U.S.C. Section 80(a) and operated in accordance
with 17 C.F.R. Section 270.2a-7, whose portfolio investments are limited to those instruments individually
authorized in this Section 5 of this Investment Policy.
• Warrants or improvement certificates of a levee or drainage district.
All instruments eligible for investment are further governed by all other provisions of this Investment
Policy, including Section 7 Investment Maturity Limitations and Section 8, Diversification Requirements.
SECTION 6. PROHIBITED INVESTMENTS AND INVESTMENT PRACTICES
Assets of Waterloo Telecommunications Utility shall not be invested in the following:
1. Reverse repurchase agreements.
2. Futures and options contracts.
Waterloo Fiber Utility Investment Policy Rev by EL 02/10/2026
4
Assets of Waterloo Telecommunications Utility shall not be invested pursuant to the following investment
practices:
1. Trading of securities for speculation or the realization of short-term trading gains.
2. Pursuant to a contract providing for the compensation of an agent or fiduciary based upon the
performance of the invested assets.
If a fiduciary or other third party with custody of public investment transaction records of Waterloo
Telecommunications Utility fails to produce requested records when requested by Waterloo
Telecommunications Utility within a reasonable time, Waterloo Telecommunications Utility shall make
no new investment with or through the fiduciary or third party and shall not renew maturing investments
with or through the fiduciary or third party.
SECTION 7. INVESTMENT MATURITY LIMITATIONS
Operating Funds must be identified and distinguished from all other funds available for investment.
Operating Funds are defined as those funds which are reasonably expected to be expended during a
current budget year or within fifteen months of receipt.
All investments authorized in Section 5 are further subject to the following investment maturity
limitations:
1. Operating Funds may only be invested in instruments authorized in Section 5 of this Investment Policy
that mature within three hundred ninety-seven (397) days.
2. The Treasurer may invest funds of Waterloo Telecommunications Utility that are not identified as
Operating Funds in investments with maturities longer than three hundred ninety-seven days (397) days.
However, all investments of Waterloo Telecommunications Utility shall have maturities that are
consistent with the needs and use of Waterloo Telecommunications Utility.
SECTION 8. DIVERSIFICATION
Investments of Waterloo Telecommunications Utility are subject to the following diversification
requirements:
Prime bankers' acceptances:
1. At the time of purchase, no more than ten percent (10%) of the investment portfolio of Waterloo
Telecommunications Utility shall be invested in prime bankers’ acceptances; and
2. At the time of purchase, no more than five percent (5%) of the investment portfolio of Waterloo
Telecommunications Utility shall be invested in the securities of a single issuer.
Commercial paper or other short-term corporate debt:
1. At the time of purchase, no more than ten percent (10%) of the investment portfolio of Waterloo
Telecommunications Utility shall be in commercial paper or other short term corporate debt;
Waterloo Fiber Utility Investment Policy Rev by EL 02/10/2026
5
2. At the time of purchase, no more than five percent (5%) of the investment portfolio of Waterloo
Telecommunications Utility shall be invested in the securities of a single issuer; and
3. At the time of purchase, no more than five percent (5%) of all amounts invested in commercial paper
and other short-term corporate debt shall be invested in paper and debt rated in the second highest
classification.
Where possible, it is the policy of Waterloo Telecommunications Utility to diversify its investment
portfolio. Assets shall be diversified to eliminate the risk of loss resulting from overconcentration of
assets in a specific maturity, a specific issuer, or a specific class of securities. In establishing specific
diversification strategies, the following general policies and constraints shall apply:
1. Portfolio maturities shall be staggered in a way that avoid undue concentration of assets in a specific
maturity sector. Maturities shall be selected which provide stability of income and reasonable liquidity.
2. Liquidity practices to ensure that the next disbursement date and payroll date are covered through
maturing investments, marketable U.S. Treasury bills or cash on hand shall be used at all times.
3. Risks of market price volatility shall be controlled through maturity diversification so that aggregate
price losses on Instruments with maturities approaching one year shall not be greater than coupon
interest and Investment Income received from the balance of the portfolio.
SECTION 9. SAFEKEEPING AND CUSTODY
All invested assets of Waterloo Telecommunications Utility involving the use of a public funds custodial
agreement, as defined in Iowa Code section 12B.10C, shall comply with all rules adopted pursuant to
Iowa Code section 12B.10C. All custodial agreements shall be in writing and shall contain a provision
that all custodial services be provided in accordance with the laws of the state of Iowa.
All invested assets of Waterloo Telecommunications Utility eligible for physical delivery shall be secured
by having them held at a third party custodian. All purchased investments shall be held pursuant to a
written third party custodial agreement requiring delivery versus payment and compliance with all rules
set out in this Section 9.
SECTION 10. ETHICS AND CONFLICT OF INTEREST (POLICY CONSIDERATION)
The Treasurer and all oHicers and employees of Waterloo Telecommunications Utility involved in the
investment process shall refrain from personal business activity that could conflict with proper execution
of the investment program, or which could impair their ability to make impartial investment decisions.
Any personal investments or loans in excess of $250,000 in or with any entity that Waterloo
Telecommunications Utility has declared as a depository or with which Waterloo Telecommunications
Utility regularly conducts investment business shall be disclosed in writing to the governing board of
Waterloo Telecommunications Utility.
SECTION 11. REPORTING
Waterloo Fiber Utility Investment Policy Rev by EL 02/10/2026
6
The Treasurer shall submit Waterloo Telecommunications Utility an investment report that summarizes
recent market conditions and investment strategies employed since the last investment report. The
investment report shall set out the current portfolio in terms of maturity, rates of return and other features
and summarize all investment transactions that have occurred during the reporting period and compare
the investment results with the budgetary expectations.
SECTION 12. INVESTMENT POLICY REVIEW AND AMENDMENT
This Investment Policy shall be reviewed every three (3) years or more frequently as appropriate. Notice of
amendments to the Investment Policy shall be promptly given to all parties noted in Section 1.
Waterloo F iber Referral Program Policy Approved by Eric Lage 02/13/2026
1. Purpose
The purpose of this policy is to define the terms and conditions of the Waterloo Fiber Referral
Program. This program is designed to reward eligible customers who refer new customers to
Waterloo Fiber.
2. Scope
This policy applies to all Waterloo Fiber residential internet customers participating in the Referral
Program.
3. Eligibility Requirements
To qualify for the Waterloo Fiber Referral Program, the following conditions must be met:
1. The referring customer must be an active Waterloo Fiber customer at the time of referral and
at the time the credit is applied.
2. The referred customer must provide the referring customer ’s first and last name or service
address to ensure proper identification.
3. The customer referring or referred cannot be:
o A Waterloo Fiber employee or person residing at the same service address.
o A Waterloo Fiber Board Member or person residing at the same service address.
4. This referral program may be combined with Waterloo Fiber’s two-month free promotion.
5. There is no limit to the number of referrals an eligible customer may make.
4. Referral Process
1. Referral information will be collected when Waterloo Fiber Customer Support Representatives
contact the referred customer to schedule installation.
2. The referred customer must become an active Waterloo Fiber customer for the referral to
qualify.
3. Referral eligibility will be verified before credit is applied.
4. The referred customer must provide referral information before services are activated; referrals
cannot be accepted after service connection.
5. Referral Credit
1. The referral credit will equal one (1) month of the referring customer’s internet package at
the time of referral. The credit will equal the cost of the internet service only.
2. The credit:
o Does not include additional equipment rentals.
o Does not include add-ons or other services.
Waterloo F iber Referral Program Policy Approved by Eric Lage 02/13/2026
3. The credit will be applied to the total cost of the bill once the referred customer becomes
active.
4. The credit will appear on the referring customer’s next monthly billing statement.
5. Referral credits cannot be used to cover unpaid balances from previous billing cycles.
6. Account Restrictions
1. Customers may upgrade their internet package while referral credit is on the account.
2. Customers may not downgrade their internet package while referral credit remains on the
account.
3. If services are terminated for any reason, any remaining referral credit will be forfeited.
7. Program Limitations and Modifications
Waterloo Fiber reserves the right to:
1. Verify eligibility and referral information.
2. Deny credits that do not meet program requirements.
3. Modify, suspend, or terminate the Referral Program at its discretion.
8. Compliance
1. Referral rewards have no cash value and are not transferable to other customers.
2. The program may not be used in conjunction with other promotional offers unless explicitly
stated.
3. Fraudulent or deceptive referral activity (e.g., creating false accounts) will result in
disqualification and may lead to termination of service at the discretion of the utility.
4. The Waterloo Fiber Board may choose to renew, modify, or terminate the program at any time.
No
CR-2026-0040
ITG
Michael Regan
PM Broadband Implementation
City of Waterloo/Waterloo
Fiber/Eric Lage
Retainage
Change Order Request
Clayton Johnston
VP of Construction
Client/Owner
2/3/2026
$232,440.00Change Order Name:
Construction Contractor Name (Attn)
Magellan Project Manager:
Client/Owner (Attn)
Change Order Type
Change Order Cost:
Request Date:
Requested By:
Entrust Sign-Off
Design/Engineering
Change Request Overview
Description of Change (include location)
Reason for Change
Labor pricing came from the original BoM pricing approved by Waterloo Fiber and the City of Waterloo
associated with Contract # 1088Material Submittals/ Specifications
The contractor, ITG, completed 4,768 feet of bore in this area and the work involved rock. This bore covered
both FTTH & BB infrastructure (BB = 2,450 feet / FTTH = 2,318 feet). Entrust verified the that the bore was
completed. However, the Bill of Materials (BoM) line item for rock bore adder shows a zero-unit quantity
with a unit rate of $48.75 per linear foot. This means that while rock conditions were encountered and the
work was performed, it was not included in the approved scope nor was a change request discussed or
submitted prior to construction. At the point when rock was identified or anticipated, the expectation would
have been to engage the Waterloo team, review the scope impact, and revise the BoM. Unfortunately, those
steps did not occur. This scope of work will need the unit quantities of 4,768 feet for rock adder added to the
BoM.
Breakdown of Costs:
BB = 132ft x $48.75/ft = $6,435.00
BB SHARED = 2,318ft x $48.75/ft = $113,002.50
FTTP SHARED = 2,318ft x $48.75/ft - $113,002.50
The following Change Order has been created to account for additional construction labor associated with
rock boring along Westfield Ave and West Commercial St in LCP 048 / Task Order 13.
Will Be Subject To The Withholdings and Release Set Forth In The
Contract Sections 6.2(f)(i) and (ii)
Location
Work Order #
Labor
Underground - Buried Labor 4,768 $ 48.75 $ 232,440.00
*** $ 232,440.00
Materials
*** $ -
*** $ 232,440.00
CR Labor Subtotal
Bore Rock Adder -->[LF]
Itemized Breakdown of Work
Quantity Unit PriceDescription Amount
CR Materials Subtotal
TOTAL CR COST
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
**End**
Client/Owner (Attn)
Contractor Manager (not needed for design change requests)
Clayton Johnston VP of Construction
Charles Smith Regional Manager
Approvals
Magellan Sign-Off
2/2/2026
2/3/2026
No
CR-2026-0041
ITG
Michael Regan
PM Broadband Implementation
City of Waterloo
Retainage
Change Order Request
Clayton Johnston
VP of Construction
Client/Owner
1/16/2026
$15,000.00Change Order Name:
Construction Contractor Name (Attn)
Magellan Project Manager:
Client/Owner (Attn)
Change Order Type
Change Order Cost:
Request Date:
Requested By:
Entrust Sign-Off
Design/Engineering
Change Request Overview
Description of Change (include location)
Reason for Change
Material Submittals/ Specifications
Per City Engineer, Railroad Permit fees are a passthrough expense for this project covered by the City of
Waterloo
The following Change Order has been created to account for Railroad Permit fees associated with the
following crossings:
LAFAYETTE ST & OSAGE RD - Task Order 09 / LCP 095 / UG00005 / P-12397
DUBUQUE RD & ROOFF AVE - Task Order 09 / LCP 134 / UG00019 / P-12368
MIDLAND ST & WCF & N DR - Task Order 14 / LCP 118 / UG00014 / P-12449
Will Be Subject To The Withholdings and Release Set Forth In The
Contract Sections 6.2(f)(i) and (ii)
Location
Work Order #
Labor
UG00005 / P-12397 1 $ 6,825.00 $ 6,825.00
UG00019 / P-12368 1 $ 6,825.00 $ 6,825.00
UG00014 / P-12449 1 $ 1,350.00 $ 1,350.00
$ -
$ -
$ -
*** $ 15,000.00
Materials
*** $ -
*** $ 15,000.00
CR Labor Subtotal
Itemized Breakdown of Work
Quantity Unit PriceDescription
Flagging Fee
Flagging Fee
Permit Fee
Amount
CR Materials Subtotal
TOTAL CR COST
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
**End**
Client/Owner (Attn)
Contractor Manager (not needed for design change requests)
Clayton Johnston VP of Construction
Charles Smith Regional Manager
Approvals
Magellan Sign-Off
1/19/2026
1/20/2026
Jamie Knutson, P.E. City Engineer
1/20/2016
No
CR-2026-0042
ITG
Michael Regan
PM Broadband Implementation
City of Waterloo
Retainage
Change Order Request
Clayton Johnston
VP of Construction
Client/Owner
1/16/2026
$17,700.00Change Order Name:
Construction Contractor Name (Attn)
Magellan Project Manager:
Client/Owner (Attn)
Change Order Type
Change Order Cost:
Request Date:
Requested By:
Entrust Sign-Off
Design/Engineering
Change Request Overview
Description of Change (include location)
Reason for Change
Material Submittals/ Specifications
Per City Engineer, Railroad Permit fees are a passthrough expense for this project covered by the City of
Waterloo
The following Change Order has been created to account for Railroad Permit fees associated with the
following crossings:
RAINBOW DR - Task Order 15 / LCP 061 / UG00015 / P-12452
DAWSON ST - Task Order 13 / LCP 110 / UG00006 / P-12411
W AIRLINE HWY & WCF & N DR - Task Order 14 / LCP 123 / UG00001 / P-12450
W AIRLINE HWY & WCF & N DR - Task Order 14 / LCP 123 / UG00002 / P-12451
Will Be Subject To The Withholdings and Release Set Forth In The
Contract Sections 6.2(f)(i) and (ii)
Location
Work Order #
Labor
UG00015 / P-12452 1 $ 6,825.00 $ 6,825.00
1 $ 1,350.00 $ 1,350.00
UG00006 / P-12411 1 $ 6,825.00 $ 6,825.00
UG00001 / P-12450 1 $ 1,350.00 $ 1,350.00
UG00002 / P-12451 1 $ 1,350.00 $ 1,350.00
$ -
*** $ 17,700.00
Materials
*** $ -
*** $ 17,700.00
Permit Fee
CR Labor Subtotal
Itemized Breakdown of Work
Quantity Unit PriceDescription
Flagging Fee
Permit Fee
Flagging Fee
Permit Fee
Amount
CR Materials Subtotal
TOTAL CR COST
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
**End**
Client/Owner (Attn)
Contractor Manager (not needed for design change requests)
Clayton Johnston VP of Construction
Charles Smith Regional Manager
Approvals
Magellan Sign-Off
1/19/2026
1/20/2026
Jamie Knutson, P.E. City Engineer
1/20/2026
ITG Communication LLC
139 Clark St.
Waterloo IA 50703
6154475347
accountsreceivable@i-t-g.net
Invoice
Customer Date Invoice #
01/22/2026 FTTH083125LCP061
Due Date 02/21/2026
Bill To Ship To Status
City OF Waterloo-487 City OF Waterloo Invoiced-Pending Approval
715 Mulberry St NA Co-Ordinator
Waterloo , Iowa 50703 Waterloo, Iowa 99999
Telecommunications Waterloo Fiber NA P.O.No.
3192910141 999-999-9999 T015 - LCP061
Project Category Work Type Job Address City/Town State County
Construction T015 - LCP061 PARK LN.WATERLOO IA 50703
Terms Lead #Construction ID #Project Name Project No.
WATERLOO FIBER T015 - LCP061
Item Quantity Description U/M Rate Amount
Permit Pass Thru00 Permit 1 $1350 $1,350.00
Prepayment for RxR flagging services00 RXR 1 $6825 $6,825.00
Subtotal $8,175.00
Retainage hold back (4%)( - $327.00 )
Sales Tax (0%)$0.00
Total $7,848.00
Reviewed and approved for payment 02.03.2026
UG00015 2025.08.21
TOTAL $6,825.00
Reference
INVOICE
Invoice Number 91786522
Page 1 of 1
Invoice Date (Y/M/D)2025/04/08
Service Period 2025/04/08
Customer Number 21088
CN Reference Number 750089357
Billing Type Flagging
Flagging Fees
ILLINOIS CENTRAL
NON-FREIGHT MANAGEMENT
PO BOX 95361
CHICAGO IL 60694-5361
USA
ATTN JAMIE KNUTSON
CITY OF WATERLOO
715 MULBERRY ST
WATERLOO IA 50703-5714
USA
Department Reference Number P-12452 UTILITY APP FEE
P-12452 UTILITY APP FEE
Quantity Detail Amount (USD)
P-12452 UTILITY APP FEE 1,350.00
Inquiries
Natalie Phillips
Tel: 708-332-3858
Email:NATALIE.PHILLIPS@CN.CA
Tax ID
36-2728842
Total $ 1,350.00
Amount Due $ 1,350.00
Payable in USD Funds
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
ILLINOIS CENTRAL
NON-FREIGHT MANAGEMENT
PO BOX 95361
CHICAGO IL 60694-5361
USA
Please make your checks payable to
ILLINOIS CENTRAL
and return this detachable stub with your payment
Invoice Number 91786522
Customer Number 21088
Invoice Amount (USD) $1,350.00
Payment Amount $_________
Net 30 days, payment due 2025/05/08
Interest will be assessed on overdue amounts
LCP061
Page 1 of 2
UTILITY CROSSING AND / OR ENCROACHMENT
Date: AUGUST 19, 2025, Facility Owner: CITY OF WATERLOO
Document No.: P-12452 715 MULBERRY STREET
Work Order No.: WATERLOO, IA 50707
Location: RAINBOW DR (DOT#307897M )
Road; Street; Avenue
1/4, 1/4, Section , T , R Telephone No.: 319-291-4312
City of: WATERLOO Fax No.:
County: BLACK HAWK State: IA 24 Hr. Emergency No.:
Line Segment: Milepost: 2.43 Attention: JAMIE KNUTSON
Survey Station: WATERLOO SUBDIVISION
This is not valid unless it indicates that Chicago, Central & Pacific Railroad Company has received all the information requested. If any of the boxes are checked that
information must be provided before the project is approved and valid.
CHECKLIST
It appears that your notification is deficient in the following aspects: (When returning information checked in the boxes please refer to the document number.)
Before the construction can begin, we must receive a certificate of insurance from the contractor/facility owner. The limits are as follows:
(a) Statutory Workers’ compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) Comprehensive General Liability in an amount not less than $5,000,000 combined single limit. In the event the policy is a Claims
Made policy; coverage shall include an aggregate of $10,000,000.
Before commencing work, the contractor shall provide and maintain the following insurance, in form and amount and with companies satisfactory to, and as
approved by, the RAILROAD.
(a) Statutory Worker’s Compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) An occurrence form Railroad Protective Policy with limits of not less than $5,000,000 per occurrence for Bodily Injury Liability,
Property Damage Liability and Physical Damage to Property, with $10,000,000 aggregate for the term of the policy with respect to
Bodily Injury, Liability, Property Damage Liability and Physical Damage to Property.
BOTH POLICIES MUST NAME:
Chicago, Central & Pacific Railroad Company and its Parents
17641 South Ashland Avenue
Homewood, IL 60430
Reference Document No. P-12452
as the insured and shall provide for not less than ten (10) days prior written notice to the Railroad as cancellation of, or any materials
change, in the policy.
Please complete and return the enclosed application form.
This notification is not subject to the rules adopted pursuant to Chapter 42 of the Iowa Administrative Code. All of the items marked below must be resolved
before the Railroad will begin processing your submittals as satisfactory notification. Please send the requested information to:
Chicago, Central & Pacific Railroad Company
Attn: CN Utilities
17641 South Ashland Avenue
Homewood, IL. 60430
Page 2 of 2
Notification does not include:
A legible scaled drawing.
A legible detailed cross section.
Legal description.
An emergency contact and telephone number as required by Chapter 42
Who will perform construction (e.g. internal labor, contractor)?
The owner of the proposed facility.
PLEASE PROVIDE THE NAME, ADDRESS, TELEPHONE NUMBER AND CONTACT PERSON FOR THE OWNER OF THE FACILITY.
Description of materials involved. (e.g. type of wire, cable, pipe crossing) - install (2) 1.25-inch HDPE conduits containing 48 CT Fiber
Type and size of facility.
Because of the lack of data submitted with your notification, or your specifications do not meet railroad construction requirements; the railroad
does not accept it as meeting the requirements of notification. Your notification will be complete upon receipt of the information requested and the
required documents will be processed. Any attempt to construct before the documents are prepared and executed, will be viewed as trespassing
and the construction will be halted and (Consultant/Contractor) and (Facility Owner) will be
prosecuted to the fullest extent of the law.
A deposit is required to begin permit processing.
Please provide vicinity map showing cross streets and the location of the project.
Profile of crossing.
Is this being installed at an existing public road crossing?
The casing shall extend a minimum of the entire width of Railroad right of way. In addition, the casing pipe shall be a minimum of 5’6” below the track and
extend a minimum of 3’ beyond the toe or top of a slope or ditch and must be sealed.
A steel casing pipe with an E-80 loading capacity is required for installation of a PVC or PLASTIC CONDUIT. The casing pipe must be bored and jacked
with a minimum depth of 5.5’ from the bottom of the rail to the top of the casing and shall extend the entire width of the Railroad right of way. In addition,
the casing pipe shall be sealed and vented on each side of the tracks outside of the railroad right of way line (see enclosed specifications).
The tracks have been removed but the right of way is still owned by Chicago, Central & Pacific Railroad Company and construction is required as though
rails are still there.
Road right of way width of RAINBOW DR (DOT#307897M )
Construction is not permitted until both parties agree procedures and all fees are paid.
You are proposing to directionally bore a “natural gas main without a casing pipe, Chicago, Central & Pacific Railroad Company requires that
any uncased gas mains be installed in accordance with Part 5, Section 5.2 of the American Railway Engineering and Maintenance Associations Manual for
Railway Engineering.
X You must CONTACT Chicago, Central & Pacific Railroad Company, five (5) working days prior to construction. The contact information can be
found below.
X PER CHAPTER 42 YOU ARE REQUIRED TO PROVIDE THE RAILROAD NOTICE OF CONSTRUCTION A MINIMUM OF FIVE (5)
WORKING DAYS PRIOR TO CONSTRUCTION. NOTE: CHICAGO, CENTRAL & PACIFIC RAILROAD COMPANY IS NOT
ASSOCIATED WITH DIGGERS / JULIE / MISS DIG / GOLPHER ON CALL.
X Signal Wire Location
X Flagger
Signal Wire Location & Railroad Flagger:
Chicago, Central & Pacific Railroad Company
CN Flagging-US
17641 South Ashland Ave
Homewood, IL 60430
US_Flagging@CN.CA
www.cn.ca
ITG Communication LLC
139 Clark St.
Waterloo IA 50703
6154475347
accountsreceivable@i-t-g.net
Invoice
Customer Date Invoice #
01/22/2026 FTAR083125LCP110
Due Date 02/21/2026
Bill To Ship To Status
City OF Waterloo-487 City OF Waterloo Invoiced-Pending Approval
715 Mulberry St NA Co-Ordinator
Waterloo , Iowa 50703 Waterloo, Iowa 99999
Telecommunications Waterloo Fiber NA P.O.No.
3192910141 999-999-9999 T013-LCP110
Project Category Work Type Job Address City/Town State County
Construction T013-LCP110 PARK LN.WATERLOO IA 50703
Terms Lead #Construction ID #Project Name Project No.
WATERLOO FIBER T013-LCP110
Item Quantity Description U/M Rate Amount
Prepayment for RxR flagging services00 RXR 1 $6825 $6,825.00
Subtotal $6,825.00
Retainage hold back (4%)( - $273.00 )
Sales Tax (0%)$0.00
Total $6,552.00
Reviewed and approved for payment 02.03.2026
UG00006 2025.08.21
TOTAL $6,825.00
Reference
Page 1 of 2
UTILITY CROSSING AND / OR ENCROACHMENT
Date: AUGUST 18, 2025, Facility Owner: CITY OF WATERLOO
Document No.: P-12411 715 MULBERRY STREET
Work Order No.: WATERLOO, IA 50707
Location: DAWSON STREET (DOT#307865G )
Road; Street; Avenue
1/4, 1/4, Section , T , R Telephone No.: 319-291-4312
City of: WATERLOO Fax No.:
County: BLACK HAWK State: IA 24 Hr. Emergency No.:
Line Segment: Milepost: 277.7 Attention: JAMIE KNUTSON
Survey Station: WATERLOO SUBDIVISION
This is not valid unless it indicates that Chicago, Central & Pacific Railroad Company has received all the information requested. If any of the boxes are checked that
information must be provided before the project is approved and valid.
CHECKLIST
It appears that your notification is deficient in the following aspects: (When returning information checked in the boxes please refer to the document number.)
Before the construction can begin, we must receive a certificate of insurance from the contractor/facility owner. The limits are as follows:
(a) Statutory Workers’ compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) Comprehensive General Liability in an amount not less than $5,000,000 combined single limit. In the event the policy is a Claims
Made policy; coverage shall include an aggregate of $10,000,000.
Before commencing work, the contractor shall provide and maintain the following insurance, in form and amount and with companies satisfactory to, and as
approved by, the RAILROAD.
(a) Statutory Worker’s Compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) An occurrence form Railroad Protective Policy with limits of not less than $5,000,000 per occurrence for Bodily Injury Liability,
Property Damage Liability and Physical Damage to Property, with $10,000,000 aggregate for the term of the policy with respect to
Bodily Injury, Liability, Property Damage Liability and Physical Damage to Property.
BOTH POLICIES MUST NAME:
Chicago, Central & Pacific Railroad Company and its Parents
17641 South Ashland Avenue
Homewood, IL 60430
Reference Document No. P-12411
as the insured and shall provide for not less than ten (10) days prior written notice to the Railroad as cancellation of, or any materials
change, in the policy.
Please complete and return the enclosed application form.
This notification is not subject to the rules adopted pursuant to Chapter 42 of the Iowa Administrative Code. All of the items marked below must be resolved
before the Railroad will begin processing your submittals as satisfactory notification. Please send the requested information to:
Chicago, Central & Pacific Railroad Company
Attn: CN Utilities
17641 South Ashland Avenue
Homewood, IL. 60430
Page 2 of 2
Notification does not include:
A legible scaled drawing.
A legible detailed cross section.
Legal description.
An emergency contact and telephone number as required by Chapter 42
Who will perform construction (e.g. internal labor, contractor)?
The owner of the proposed facility.
PLEASE PROVIDE THE NAME, ADDRESS, TELEPHONE NUMBER AND CONTACT PERSON FOR THE OWNER OF THE FACILITY.
Description of materials involved. (e.g. type of wire, cable, pipe crossing) - install (2) 1.25-inch HDPE conduits containing 48 CT Fiber
Type and size of facility.
Because of the lack of data submitted with your notification, or your specifications do not meet railroad construction requirements; the railroad
does not accept it as meeting the requirements of notification. Your notification will be complete upon receipt of the information requested and the
required documents will be processed. Any attempt to construct before the documents are prepared and executed, will be viewed as trespassing
and the construction will be halted and (Consultant/Contractor) and (Facility Owner) will be
prosecuted to the fullest extent of the law.
A deposit is required to begin permit processing.
Please provide vicinity map showing cross streets and the location of the project.
Profile of crossing.
Is this being installed at an existing public road crossing?
The casing shall extend a minimum of the entire width of Railroad right of way. In addition, the casing pipe shall be a minimum of 5’6” below the track and
extend a minimum of 3’ beyond the toe or top of a slope or ditch and must be sealed.
A steel casing pipe with an E-80 loading capacity is required for installation of a PVC or PLASTIC CONDUIT. The casing pipe must be bored and jacked
with a minimum depth of 5.5’ from the bottom of the rail to the top of the casing and shall extend the entire width of the Railroad right of way. In addition,
the casing pipe shall be sealed and vented on each side of the tracks outside of the railroad right of way line (see enclosed specifications).
The tracks have been removed but the right of way is still owned by Chicago, Central & Pacific Railroad Company and construction is required as though
rails are still there.
Road right of way width of DAWSON STREET (DOT#307865G )
Construction is not permitted until both parties agree procedures and all fees are paid.
You are proposing to directionally bore a “natural gas main without a casing pipe, Chicago, Central & Pacific Railroad Company requires that
any uncased gas mains be installed in accordance with Part 5, Section 5.2 of the American Railway Engineering and Maintenance Associations Manual for
Railway Engineering.
X You must CONTACT Chicago, Central & Pacific Railroad Company, five (5) working days prior to construction. The contact information can be
found below.
X PER CHAPTER 42 YOU ARE REQUIRED TO PROVIDE THE RAILROAD NOTICE OF CONSTRUCTION A MINIMUM OF FIVE (5)
WORKING DAYS PRIOR TO CONSTRUCTION. NOTE: CHICAGO, CENTRAL & PACIFIC RAILROAD COMPANY IS NOT
ASSOCIATED WITH DIGGERS / JULIE / MISS DIG / GOLPHER ON CALL.
X Signal Wire Location
X Flagger
Signal Wire Location & Railroad Flagger:
Chicago, Central & Pacific Railroad Company
CN Flagging-US
17641 South Ashland Ave
Homewood, IL 60430
US_Flagging@CN.CA
www.cn.ca
ITG Communication LLC
139 Clark St.
Waterloo IA 50703
6154475347
accountsreceivable@i-t-g.net
Invoice
Customer Date Invoice #
01/22/2026 FTTH05312025LCP123
Due Date 02/21/2026
Bill To Ship To Status
City OF Waterloo-487 City OF Waterloo Invoiced-Pending Approval
715 Mulberry St NA Co-Ordinator
Waterloo , Iowa 50703 Waterloo, Iowa 99999
Telecommunications Waterloo Fiber NA P.O.No.
3192910141 999-999-9999 T014 - LCP123
Project Category Work Type Job Address City/Town State County
Construction T014 - LCP123 PARK LN.WATERLOO IA 50703
Terms Lead #Construction ID #Project Name Project No.
WATERLOO FIBER T014 - LCP123
Item Quantity Description U/M Rate Amount
Permit Pass Thru00 Permit 1 $1350 $1,350.00
Permit Pass Thru00 Permit 1 $1350 $1,350.00
Subtotal $2,700.00
Retainage hold back (4%)( - $108.00 )
Sales Tax (0%)$0.00
Total $2,592.00
Reviewed and approved for payment 02.03.2026
INVOICE
Invoice Number 91786520
Page 1 of 1
Invoice Date (Y/M/D)2025/04/08
Service Period 2025/04/08
Customer Number 21088
CN Reference Number 750089355
Billing Type Flagging
Flagging Fees
ILLINOIS CENTRAL
NON-FREIGHT MANAGEMENT
PO BOX 95361
CHICAGO IL 60694-5361
USA
ATTN JAMIE KNUTSON
CITY OF WATERLOO
715 MULBERRY ST
WATERLOO IA 50703-5714
USA
Department Reference Number P-12450 UTILITY APP FEE
P-12450 UTILITY APP FEE
Quantity Detail Amount (USD)
P-12450 UTILITY APP FEE 1,350.00
Inquiries
Natalie Phillips
Tel: 708-332-3858
Email:NATALIE.PHILLIPS@CN.CA
Tax ID
36-2728842
Total $ 1,350.00
Amount Due $ 1,350.00
Payable in USD Funds
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
ILLINOIS CENTRAL
NON-FREIGHT MANAGEMENT
PO BOX 95361
CHICAGO IL 60694-5361
USA
Please make your checks payable to
ILLINOIS CENTRAL
and return this detachable stub with your payment
Invoice Number 91786520
Customer Number 21088
Invoice Amount (USD) $1,350.00
Payment Amount $_________
Net 30 days, payment due 2025/05/08
Interest will be assessed on overdue amounts
LCP123
Page 1 of 2
UTILITY CROSSING AND / OR ENCROACHMENT
Date: September 5, 2025, Facility Owner: CITY OF WATERLOO
Document No.: P-12450 715 MULBERRY STREET
Work Order No.: WATERLOO, IA 50707
Location: WCF AND N FRONTAGE (DOT#309092Y)
Road; Street; Avenue
1/4, 1/4, Section , T , R Telephone No.: 319-291-4312
City of: WATERLOO Fax No.:
County: BLACK HAWK State: IA 24 Hr. Emergency No.:
Line Segment: Milepost: 0.7 Attention: JAMIE KNUTSON
Survey Station: WATERLOO SUBDIVISION
This is not valid unless it indicates that Chicago, Central & Pacific Railroad Company has received all the information requested. If any of the boxes are checked that
information must be provided before the project is approved and valid.
CHECKLIST
It appears that your notification is deficient in the following aspects: (When returning information checked in the boxes please refer to the document number.)
Before the construction can begin, we must receive a certificate of insurance from the contractor/facility owner. The limits are as follows:
(a) Statutory Workers’ compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) Comprehensive General Liability in an amount not less than $5,000,000 combined single limit. In the event the policy is a Claims
Made policy; coverage shall include an aggregate of $10,000,000.
Before commencing work, the contractor shall provide and maintain the following insurance, in form and amount and with companies satisfactory to, and as
approved by, the RAILROAD.
(a) Statutory Worker’s Compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) An occurrence form Railroad Protective Policy with limits of not less than $5,000,000 per occurrence for Bodily Injury Liability,
Property Damage Liability and Physical Damage to Property, with $10,000,000 aggregate for the term of the policy with respect to
Bodily Injury, Liability, Property Damage Liability and Physical Damage to Property.
BOTH POLICIES MUST NAME:
Chicago, Central & Pacific Railroad Company and its Parents
17641 South Ashland Avenue
Homewood, IL 60430
Reference Document No. P-12450
as the insured and shall provide for not less than ten (10) days prior written notice to the Railroad as cancellation of, or any materials
change, in the policy.
Please complete and return the enclosed application form.
This notification is not subject to the rules adopted pursuant to Chapter 42 of the Iowa Administrative Code. All of the items marked below must be resolved
before the Railroad will begin processing your submittals as satisfactory notification. Please send the requested information to:
Chicago, Central & Pacific Railroad Company
Attn: CN Utilities
17641 South Ashland Avenue
Homewood, IL. 60430
Page 2 of 2
Notification does not include:
A legible scaled drawing.
A legible detailed cross section.
Legal description.
An emergency contact and telephone number as required by Chapter 42
Who will perform construction (e.g. internal labor, contractor)?
The owner of the proposed facility.
PLEASE PROVIDE THE NAME, ADDRESS, TELEPHONE NUMBER AND CONTACT PERSON FOR THE OWNER OF THE FACILITY.
Description of materials involved. (e.g. type of wire, cable, pipe crossing) - install (2) 1.25-inch HDPE conduits containing 48 CT Fiber
Type and size of facility.
Because of the lack of data submitted with your notification, or your specifications do not meet railroad construction requirements; the railroad
does not accept it as meeting the requirements of notification. Your notification will be complete upon receipt of the information requested and the
required documents will be processed. Any attempt to construct before the documents are prepared and executed, will be viewed as trespassing
and the construction will be halted and (Consultant/Contractor) and (Facility Owner) will be
prosecuted to the fullest extent of the law.
A deposit is required to begin permit processing.
Please provide vicinity map showing cross streets and the location of the project.
Profile of crossing.
Is this being installed at an existing public road crossing?
The casing shall extend a minimum of the entire width of Railroad right of way. In addition, the casing pipe shall be a minimum of 5’6” below the track and
extend a minimum of 3’ beyond the toe or top of a slope or ditch and must be sealed.
A steel casing pipe with an E-80 loading capacity is required for installation of a PVC or PLASTIC CONDUIT. The casing pipe must be bored and jacked
with a minimum depth of 5.5’ from the bottom of the rail to the top of the casing and shall extend the entire width of the Railroad right of way. In addition,
the casing pipe shall be sealed and vented on each side of the tracks outside of the railroad right of way line (see enclosed specifications).
The tracks have been removed but the right of way is still owned by Chicago, Central & Pacific Railroad Company and construction is required as though
rails are still there.
Road right of way width of WCF AND N FRONTAGE (DOT#309092Y))
Construction is not permitted until both parties agree procedures and all fees are paid.
You are proposing to directionally bore a “natural gas main without a casing pipe, Chicago, Central & Pacific Railroad Company requires that
any uncased gas mains be installed in accordance with Part 5, Section 5.2 of the American Railway Engineering and Maintenance Associations Manual for
Railway Engineering.
X You must CONTACT Chicago, Central & Pacific Railroad Company, five (5) working days prior to construction. The contact information can be
found below.
X PER CHAPTER 42 YOU ARE REQUIRED TO PROVIDE THE RAILROAD NOTICE OF CONSTRUCTION A MINIMUM OF FIVE (5)
WORKING DAYS PRIOR TO CONSTRUCTION. NOTE: CHICAGO, CENTRAL & PACIFIC RAILROAD COMPANY IS NOT
ASSOCIATED WITH DIGGERS / JULIE / MISS DIG / GOLPHER ON CALL.
X Signal Wire Location
X Flagger
Signal Wire Location & Railroad Flagger:
Chicago, Central & Pacific Railroad Company
CN Flagging-US
17641 South Ashland Ave
Homewood, IL 60430
US_Flagging@CN.CA
www.cn.ca
INVOICE
Invoice Number 91786521
Page 1 of 1
Invoice Date (Y/M/D)2025/04/08
Service Period 2025/04/08
Customer Number 21088
CN Reference Number 750089356
Billing Type Flagging
Flagging Fees
ILLINOIS CENTRAL
NON-FREIGHT MANAGEMENT
PO BOX 95361
CHICAGO IL 60694-5361
USA
ATTN JAMIE KNUTSON
CITY OF WATERLOO
715 MULBERRY ST
WATERLOO IA 50703-5714
USA
Department Reference Number P-12451 UTILITY APP FEE
P-12451 UTILITY APP FEE
Quantity Detail Amount (USD)
P-12451 UTILITY APP FEE 1,350.00
Inquiries
Natalie Phillips
Tel: 708-332-3858
Email:NATALIE.PHILLIPS@CN.CA
Tax ID
36-2728842
Total $ 1,350.00
Amount Due $ 1,350.00
Payable in USD Funds
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
ILLINOIS CENTRAL
NON-FREIGHT MANAGEMENT
PO BOX 95361
CHICAGO IL 60694-5361
USA
Please make your checks payable to
ILLINOIS CENTRAL
and return this detachable stub with your payment
Invoice Number 91786521
Customer Number 21088
Invoice Amount (USD) $1,350.00
Payment Amount $_________
Net 30 days, payment due 2025/05/08
Interest will be assessed on overdue amounts
LCP123
Page 1 of 2
UTILITY CROSSING AND / OR ENCROACHMENT
Date: September 18, 2025, Facility Owner: CITY OF WATERLOO
Document No.: P-12451 715 MULBERRY STREET
Work Order No.: WATERLOO, IA 50707
Location: WAGNER RD (DOT#307177U)
Road; Street; Avenue
1/4, 1/4, Section , T , R Telephone No.: 319-291-4312
City of: WATERLOO Fax No.:
County: BLACK HAWK State: IA 24 Hr. Emergency No.:
Line Segment: Milepost: 278.96 Attention: JAMIE KNUTSON
Survey Station: WATERLOO SUBDIVISION
This is not valid unless it indicates that Chicago, Central & Pacific Railroad Company has received all the information requested. If any of the boxes are checked that
information must be provided before the project is approved and valid.
CHECKLIST
It appears that your notification is deficient in the following aspects: (When returning information checked in the boxes please refer to the document number.)
Before the construction can begin, we must receive a certificate of insurance from the contractor/facility owner. The limits are as follows:
(a) Statutory Workers’ compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) Comprehensive General Liability in an amount not less than $5,000,000 combined single limit. In the event the policy is a Claims
Made policy; coverage shall include an aggregate of $10,000,000.
Before commencing work, the contractor shall provide and maintain the following insurance, in form and amount and with companies satisfactory to, and as
approved by, the RAILROAD.
(a) Statutory Worker’s Compensation and Employer’s Liability insurance.
(b) Automobile Liability in an amount not less than $1,000,000 combined single limit.
(c) An occurrence form Railroad Protective Policy with limits of not less than $5,000,000 per occurrence for Bodily Injury Liability,
Property Damage Liability and Physical Damage to Property, with $10,000,000 aggregate for the term of the policy with respect to
Bodily Injury, Liability, Property Damage Liability and Physical Damage to Property.
BOTH POLICIES MUST NAME:
Chicago, Central & Pacific Railroad Company and its Parents
17641 South Ashland Avenue
Homewood, IL 60430
Reference Document No. P-12451
as the insured and shall provide for not less than ten (10) days prior written notice to the Railroad as cancellation of, or any materials
change, in the policy.
Please complete and return the enclosed application form.
This notification is not subject to the rules adopted pursuant to Chapter 42 of the Iowa Administrative Code. All of the items marked below must be resolved
before the Railroad will begin processing your submittals as satisfactory notification. Please send the requested information to:
Chicago, Central & Pacific Railroad Company
Attn: CN Utilities
17641 South Ashland Avenue
Homewood, IL. 60430
Page 2 of 2
Notification does not include:
A legible scaled drawing.
A legible detailed cross section.
Legal description.
An emergency contact and telephone number as required by Chapter 42
Who will perform construction (e.g. internal labor, contractor)?
The owner of the proposed facility.
PLEASE PROVIDE THE NAME, ADDRESS, TELEPHONE NUMBER AND CONTACT PERSON FOR THE OWNER OF THE FACILITY.
Description of materials involved. (e.g. type of wire, cable, pipe crossing) - install (2) 1.25-inch HDPE conduits containing 48 CT Fiber
Type and size of facility.
Because of the lack of data submitted with your notification, or your specifications do not meet railroad construction requirements; the railroad
does not accept it as meeting the requirements of notification. Your notification will be complete upon receipt of the information requested and the
required documents will be processed. Any attempt to construct before the documents are prepared and executed, will be viewed as trespassing
and the construction will be halted and (Consultant/Contractor) and (Facility Owner) will be
prosecuted to the fullest extent of the law.
A deposit is required to begin permit processing.
Please provide vicinity map showing cross streets and the location of the project.
Profile of crossing.
Is this being installed at an existing public road crossing?
The casing shall extend a minimum of the entire width of Railroad right of way. In addition, the casing pipe shall be a minimum of 5’6” below the track and
extend a minimum of 3’ beyond the toe or top of a slope or ditch and must be sealed.
A steel casing pipe with an E-80 loading capacity is required for installation of a PVC or PLASTIC CONDUIT. The casing pipe must be bored and jacked
with a minimum depth of 5.5’ from the bottom of the rail to the top of the casing and shall extend the entire width of the Railroad right of way. In addition,
the casing pipe shall be sealed and vented on each side of the tracks outside of the railroad right of way line (see enclosed specifications).
The tracks have been removed but the right of way is still owned by Chicago, Central & Pacific Railroad Company and construction is required as though
rails are still there.
Road right of way width of WAGNER RD (DOT#307177U) )
Construction is not permitted until both parties agree procedures and all fees are paid.
You are proposing to directionally bore a “natural gas main without a casing pipe, Chicago, Central & Pacific Railroad Company requires that
any uncased gas mains be installed in accordance with Part 5, Section 5.2 of the American Railway Engineering and Maintenance Associations Manual for
Railway Engineering.
X You must CONTACT Chicago, Central & Pacific Railroad Company, five (5) working days prior to construction. The contact information can be
found below.
X PER CHAPTER 42 YOU ARE REQUIRED TO PROVIDE THE RAILROAD NOTICE OF CONSTRUCTION A MINIMUM OF FIVE (5)
WORKING DAYS PRIOR TO CONSTRUCTION. NOTE: CHICAGO, CENTRAL & PACIFIC RAILROAD COMPANY IS NOT
ASSOCIATED WITH DIGGERS / JULIE / MISS DIG / GOLPHER ON CALL.
X Signal Wire Location
X Flagger
Signal Wire Location & Railroad Flagger:
Chicago, Central & Pacific Railroad Company
CN Flagging-US
17641 South Ashland Ave
Homewood, IL 60430
US_Flagging@CN.CA
www.cn.ca
No
CR-2026-0043
ITG
Michael Regan
PM Broadband Implementation
City of Waterloo
Retainage
Change Order Request
Clayton Johnston
VP of Construction
Client/Owner
1/16/2026
$7,575.00Change Order Name:
Construction Contractor Name (Attn)
Magellan Project Manager:
Client/Owner (Attn)
Change Order Type
Change Order Cost:
Request Date:
Requested By:
Entrust Sign-Off
Design/Engineering
Change Request Overview
Description of Change (include location)
Reason for Change
Material Submittals/ Specifications
Per City Engineer, Railroad Permit fees are a passthrough expense for this project covered by the City of
Waterloo
The following Change Order has been created to account for Railroad Permit fees associated with the
following crossings:
WESTFIELD AVE & FLETCHER AVE - Task Order 15 / LCP 059 / UG00024 / P-12545
LOGAN AVE & CENTER ST - Task Order 13 / LCP 089 / UG00010 / P-12374
Will Be Subject To The Withholdings and Release Set Forth In The
Contract Sections 6.2(f)(i) and (ii)
Location
Work Order #
Labor
UG00024 / P-12545 1 $ 750.00 $ 750.00
UG00010 / P-12374 1 $ 6,825.00 $ 6,825.00
$ -
$ -
$ -
*** $ 7,575.00
Materials
*** $ -
*** $ 7,575.00
CR Labor Subtotal
Permit Fee
Itemized Breakdown of Work
Quantity Unit PriceDescription
Flagging Fee
Amount
CR Materials Subtotal
TOTAL CR COST
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
**End**
Client/Owner (Attn)
Contractor Manager (not needed for design change requests)
Clayton Johnston VP of Construction
Charles Smith Regional Manager
Approvals
Magellan Sign-Off
1/19/2026
1/20/2026
Jamie Knutson, P.E. City Engineer
1/20/2026
No
CR-2026-0044
ITG
Michael Regan
PM Broadband Implementation
City of Waterloo
Retainage
Change Order Request
Clayton Johnston
VP of Construction
Client/Owner
1/16/2026
$13,650.00Change Order Name:
Construction Contractor Name (Attn)
Magellan Project Manager:
Client/Owner (Attn)
Change Order Type
Change Order Cost:
Request Date:
Requested By:
Entrust Sign-Off
Design/Engineering
Change Request Overview
Description of Change (include location)
Reason for Change
Material Submittals/ Specifications
Per City Engineer, Railroad Permit fees are a passthrough expense for this project covered by the City of
Waterloo
The following Change Order has been created to account for Railroad Permit fees associated with the
following crossings:
BROADWAY ST & GRANDVIEW AVE - Task Order 14 / LCP 109 / UG00320 / P-12425
NEVADA ST & POLK ST- Task Order 09 / LCP 097 / UG00012 / P-12367
Will Be Subject To The Withholdings and Release Set Forth In The
Contract Sections 6.2(f)(i) and (ii)
Location
Work Order #
Labor
UG00320 / P-12425 1 $ 6,825.00 $ 6,825.00
UG00012 / P-12367 1 $ 6,825.00 $ 6,825.00
$ -
$ -
$ -
$ -
*** $ 13,650.00
Materials
*** $ -
*** $ 13,650.00
CR Labor Subtotal
Itemized Breakdown of Work
Quantity Unit PriceDescription
Flagging Fee
Flagging Fee
Amount
CR Materials Subtotal
TOTAL CR COST
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
**End**
Client/Owner (Attn)
Contractor Manager (not needed for design change requests)
Clayton Johnston VP of Construction
Charles Smith Regional Manager
Approvals
Magellan Sign-Off
1/19/2026
1/20/2026
Jamie Knutson, P.E. City Engineer
1/20/2026
No
CR-2026-0045
ITG
Michael Regan
PM Broadband Implementation
Waterloo Fiber/Eric Lage
Retainage Will Be Subject To The Withholdings and Release Set Forth In The
Contract Sections 6.2(f)(i) and (ii)
Change Order Request
Clayton Johnston
VP of Construction
Client/Owner
2/3/2026
($38,607.87)Change Order Name:
Construction Contractor Name (Attn)
Magellan Project Manager:
Client/Owner (Attn)
Change Order Type
Change Order Cost:
Request Date:
Requested By:
Entrust Sign-Off
Design/Engineering
Change Request Overview
Description of Change (include location)
Reason for Change
Labor & material pricing came from the original BoM pricing approved by Waterloo Fiber and the City of
Waterloo associated with Contract # 1088Material Submittals/ Specifications
Due to Occupancy Fees (~$30,000 Year 1 with an increase of 5-10% each year thereafter) associated with DOT
permit UG00272, the decision was made to remove 5 businesses in this area from the FTTH design.
Construction to these businesses may be considered as part of a future project, timeframe unknown.
The following Change Order has been created to account for a deduction in construction labor and materials
associated with the design area near Fletcher Ave, Highway 218 and Westfield Ave in Task Order 15 / LCP 059.
Location
Work Order #
Labor
Underground - Buried Labor 161 $ 13.75 $ 2,213.75
-161 $ 15.85 $ (2,551.85)
-2,199 $ 11.95 $ (26,278.05)
-2,199 $ - $ -
-2,660 $ 1.20 $ (3,192.00)
-4 $ 150.00 $ (600.00)
-10 $ 28.00 $ (280.00)
-10 $ 32.00 $ (320.00)
-5 $ 200.00 $ (1,000.00)
-7 $ 25.00 $ (175.00)
-7 $ 1.00 $ (7.00)
*** $ (32,190.15)
Materials
Fiber Material -2,660 $ 1.32 $ (3,511.20)
Underground Material -2,360 $ 0.38 $ (896.80)
-2,199 $ 0.11 $ (241.89)
-4 $ 339.52 $ (1,358.08)
-5 $ 81.95 $ (409.75)
*** $ (6,417.72)
*** $ (38,607.87)
Directional Bore (1) 1", (0) 2", (0) 1.25" -->[LF]
Install #12 AWG Insulated Tracer Wire -->[LF]
Directional Bore (1) 1", (0) 2", (2) 1.25" -->[LF]
CR Labor Subtotal
Sawcut, Remove and Replace Asphalt 6" Thick -->[SqrFt]
Sawcut, Remove and Replace Asphalt 6" Thick -->[SqrFt]
Installation, Small Vault, 13” x 24” (Composite) -->[EA]
Installation, Underground Fiber Cable - Including Slack (Micro fiber
must be blown in) -->[LF]
Testing, OTDR, Uni-Directional, Power Meter Testing -->[EA]
Splicing, Fusion, Single Fiber -->[EA]
Install New Splice Case & Prep Cable -->[EA]
Directional Bore (0) 1", (0) 2", (2) 1.25" -->[LF]
Itemized Breakdown of Work
Quantity Unit PriceDescription
1” HDPE Roll Conduit, Orange – SDR 11 -->[FT]
Amount
Commscope CSC100 Micro Closure -->[EA]
96 CT Micro Fiber Cable -->[FT]
CR Materials Subtotal
TOTAL CR COST
Small Vault, 13” x 24” - Composite -->[EA]
#12 AWG Solid Thhn Insulated Tracer Wire -->[FT]
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
Print Name / Title:
Signature:
Date:
**End**
Client/Owner (Attn)
Contractor Manager (not needed for design change requests)
Clayton Johnston VP of Construction
Charles Smith Regional Manager
Approvals
Magellan Sign-Off
2/9/2026
2/9/2026