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HomeMy WebLinkAbout2013-1067-12/16/2013Prepared by Carol Nemmers, Deputy City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703, (319) 291-4323. RESOLUTION NO. 2013-1067 RESOLUTION APPROVING AMENDMENT TO THE NON - BARGAINING FRINGE BENEFITS AND POLICIES. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WATERLOO, IOWA, that the attached amendment to the Non -Bargaining Fringe Benefits & Policies, be and the same is hereby approved. PASSED AND ADOPTED this 16th day of December, 2013. Ernest G. Clark, Mayor ATTEST: 1 ' Suzy Scha es, CMC City Clerk SECTION V ELIGIBILITY FOR BENEFITS A. BENEFITS FOR REGULAR FULL-TIME EMPLOYEES Non -bargaining regular full-time employees (employees who are regularly scheduled to work 40 hours or more per week) shall be eligible for full benefit coverage as hereinafter summarized in Sections VI through XI of this document. The official policy documents should be consulted for the specific terms and conditions of the insurance benefits as the terms of the written insurance policies are controlling. The City reserves the right to modify or discontinue the policies and benefits described in this document at any time and without advance notice. B. PRO -RATED BENEFITS FOR REGULAR PART-TIME EMPLOYEES Regular part-time employees covered hereunder who are regularly scheduled to work 32 hours or more per week, but less than 40 hours per week, shall be eligible for seniority, health insurance, life insurance and longevity payments equal to a regular full-time employee. All other benefits shall be proportional to the number of hours per week that the employee is regularly scheduled to work. Regular (non-Sportsplex) part-time employees who are regularly scheduled to work between 20 and 31 hours per week shall be eligible for a life insurance policy in the amount of either $20,000 or the amount of their salary, whichever is greater, provided by the City. All other benefits, including health insurance, sick leave accrual, holiday pay, personal days, vacation, longevity, etc., shall be established in proportion to the number of hours per week that the employee is regularly scheduled to work. For purposes of placement on the vacation and longevity schedule, a part-time employee shall receive credit for total years worked with the benefit amount proportional to the number of hours per week that the employee is normally scheduled to work. Regular part-time employees who are regularly scheduled to work less than 20 hours per week shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. Regular part-time Sportsplex employees who are regularly scheduled to work less than 30 hours per week shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. C. TEMPORARY EMPLOYEES Temporary employees hired by the City shall not be eligible for any fringe benefits such as health insurance, vacation, personal days, sick leave, holiday pay, etc. In addition, time worked as a temporary employee shall not be used to establish preference for or seniority in a regular City job classification. D. NON -BARGAINING EMPLOYEES IN THE LIBRARY Employees in the Library covered by this document shall receive benefits as outlined herein with the exception of Section IX Vacation, Section X Personal Days, Section XI(A) Sick Leave, and Section XII(E) Funeral Leave. These benefits and/or policies shall be as established by the Library Board of Trustees. E. NON -BARGAINING FIRE EMPLOYEES ASSIGNED TO A 24-HOUR SHIFT The utilization of benefits for a fire employee covered by this document and assigned to a 24-hour shift shall be as established by the Fire Chief in accordance with the current practice of converting accrued benefits for 24-hour bargaining unit employees. SECTION VI INRI1RANr.F A. HEALTH INSURANCE The City of Waterloo shall provide basic medical coverage in a comprehensive major medical format for employees covered by this document and their dependents as determined by the insurance carrier. Coverage presently includes inpatient hospitalization, inpatient physician services, outpatient services, dental insurance, and a drug prescription plan as agreed upon in the insuring agreement. Specific coverage provisions and benefit payment schedules are described in the health care plan booklet that is available to all eligible employees. At the time of eligibility to participate in the plan and during open enrollment each year, eligible employees will be informed of the contribution the City will make towards the monthly premiums. Premium rates are established by the insurance carrier and are subject to change. Any premium co -payment and dependent coverage that an employee is required to pay shall be funded through payroll deduction. If an eligible employee chooses not to enroll in the insurance plan, he/she shall not be entitled to any other form of compensation in lieu of coverage and shall be required to sign a written waiver of participation. 1. Employee Participation and Contribution To be eligible for benefits, employees shall bear the following responsibilities: a. Compliance With Policy Each employee or qualified dependent shall be required to comply with the terms and conditions of the current policy in effect. b. Employee Contribution During fiscal years 2004 through 2006, employees enrolled with single coverage shall contribute $5.00 per month towards the purchase of the health insurance policy; and employees enrolled with dependent coverage shall contribute $10.00 per month towards the purchase of the health insurance policy. Thereafter, the City may establish a new employee contribution rate as it deems appropriate. 2. New Regular Employee Coverage — Waiting Period New regular City employees shall not be eligible for paid health insurance coverage for the first 90 calendar days of employment. During the 90 day waiting period, the employee may purchase a single or family health insurance policy through the City with health coverage and prescription coverage at a cost comparable to the COBRA premium rate. The employee will bear the full cost of this insurance until the expiration of the 90 day waiting period. An individual hired as a regular City non -bargaining employee who has previously worked as a temporary employee for the City of Waterloo (on City payroll) shall be eligible for health insurance coverage on the first day of the month following employment as a regular City employee if: a. There was no break in service between employment as a temporary employee and becoming a regular City employee; and b. The employee was regularly scheduled to work 20 or more hours per week as a temporary employee and is expected to regularly work 20 or more hours per week as a regular employee; and C. The individual worked a minimum of 700 hours as a temporary employee during the period of continuous employment immediately prior to becoming a regular employee. If an individual has not worked a minimum of 700 hours as a temporary employee, he/she shall not be eligible for insurance coverage until the first day of the month following 700 hours of combined continuous temporary and regular employment. In any event, the employee shall be eligible for health insurance coverage 120 days after his/her initial date of regular employment. d. Cedar Valley Sportsplex regular part-time employees are eligible for insurance only if an average of 30 or more hours per week is worked. 3. Policy Substitution The City shall have the right to substitute a comparable health insurance policy or program at any time. 4. COBRA The City shall offer continuation coverage to qualified beneficiaries who have lost health care coverage as a result of certain qualifying events in accordance with federal Consolidated Omnibus Budget Reconciliation Act (COBRA) regulations.