Loading...
HomeMy WebLinkAbout3X-NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS 030426NOTICE OF PUBLIC HEARING AND NOTICE TO BIDDERS Notice is hereby given that the Board of Trustees of the Waterloo Water Works of the City of Waterloo, Iowa, will meet in the office of the General Manager, 325 Sycamore Street, Waterloo, Iowa, at 8:30a.m. local time, April 22, 2026, at which time and place said Board will conduct a public hearing on the proposed adoption of Plans and Specifications and Form of Contract and estimate of cost for the 2026 West Orange Rd. Area Water Main Replacement Project, as described in detail in the Plans and Specifications prepared by Wayne Claassen Engineering and Surveying, Inc., now available for review and on file in the office of the General Manager of the Waterloo Water Works At the aforesaid time and place, the Board will consider any objections which may be offered to said Plans and Specifications, Form of Contract and estimate of cost and to the making of said improvement. The public may file written objections thereto with the General Manager before said hearing, or appear and make objections thereto with the General Manager before said hearing, or appeal and make objection at said hearing. The extent of the work involved include directionally drilled 12-inch diameter water main installations on W. Orange Rd. from the west City Limits to the existing water main on the west side of Kimball Ave. totaling approximately 2,636 L.F. in length and directionally drilled 8-inch diameter water main installations on A B Ave. from West Orange Rd. to approximately 90 feet North of Lichty Blvd., being approximately 518 L.F. in length and on Grace Dr. from West Orange Rd. to Sidehill Dr,, being approximately 836 L.F. in length, plus water services and appurtenances to replace existing water mains and to construct new water mains in the City of Waterloo, Iowa in public road right of way and water main easements. The Contractor shall commence construction within ten (10) calendar days of the issuance of a Notice to Proceed by the Engineer. The Contractor shall be substantially complete with the Project with fully functioning water mains by August 31, 2026 and shall be entirely complete with all aspects of the project including all seeding and restoration by September 30, 2026. Proposals for said improvement shall be filed in the aforesaid office before 10:30 a.m. on April 14, 2026. The sealed proposals will be thereafter publicly opened and will be immediately read and recorded. All proposals shall be made on official Proposal Forms furnished by the Board of Trustees of the Waterloo Water Works, Waterloo, Iowa, and must be enclosed in a separate sealed envelope and plainly identified as a bid for the aforesaid project, and addressed to the Waterloo Water Works Board of Trustees, Waterloo, Iowa. Each proposal shall be accompanied in a separate envelope by either cash, a certified check drawn on a solvent state, or national bank; or a bid bond, in the form set out in the Specifications, executed by a corporation authorized to contract as a surety in the State of Iowa in the amount equal to five percent (5%) of the amount of the proposal, made payable to the of the Treasurer of the Waterloo Water Works Board of Trustees of Waterloo, Iowa. The bid deposit may be forfeited to the Board of Trustees as liquidated damages in the event the successful Bidder fails to enter into a contract and maintenance of said improvements as required by law within 10 days after the acceptance of the proposal. No Bidder may withdraw a proposal within 30 days after the date set for opening bids. The successful Bidder shall be required to furnish corporate surety bonds in an amount equal to 100% of its contract price, said bonds to be issued by a responsible surety approved by the Board of Trustees, and shall guarantee the faithful performance of the contract and the terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the Board of Trustees from claims and damages of any kind caused by the operation of the contractor and shall also guarantee the maintenance of the improvements in good repair for a period of two (2) years from and after the completion and acceptance by the Board of Trustees. The contractor will be paid against bi-monthly estimates in cash on the basis of ninety-five percent (95%) of the work as same is completed and materials delivered and work approved. Final payment will be made thirty-one (31) days after completion of the work and acceptance by the Board. Before final payment is made, vouchers showing that all subcontractors and workmen and all persons furnishing materials have been fully paid for such materials and labor will be required unless the Waterloo Water Works is satisfied that material, men and laborers have been paid. Plans and Specifications governing the construction of the proposed improvements have been prepared by Wayne Claassen Engineering and Surveying, Inc., which plans and specifications and also the prior proceedings of the Board referring to and defining said proposed improvements are hereby made a part of this notice, and the proposed contract by reference shall be executed in compliance therewith. The contract documents are now available at the Waterloo Water Works office of the General Manager at the aforesaid address. Plans and Specifications are obtainable by a qualified bidder from the Engineer upon payment of $25.00 ($35.00, if mailed) ($50.00, if over-nighted). $25.00 of the payment is refundable. The prime contractor, subcontractors, or suppliers working on the project shall retain their own set of plans and specifications for use on the project. The prime contractor will be supplied with the needed number of reduced sets of plans and specifications at no additional cost. Full-sized sets of plans will be available at $30.00 per set or individual full-sized sheets at $0.75 per sheet. Time is an essential element of this contract. It is important that the work be diligently pursued to completion. If the work is not completed within the specified contract period, plus authorized extensions, the contractor shall pay to the Waterloo Water Works Liquidated Damages in the amount of five hundred dollars ($500.00) per day, for each day, as further described herein, in excess of the authorized time. Before the work is commenced on this contract, a conference shall be held for the purpose of discussing the contract. The conference shall be attended by Waterloo Water Works officials, the prime contractor, and all subcontractors, if any. Contractors and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase building materials or supplies in the performance of construction contracts let by the City of Waterloo. Consideration will be given to the lowest responsible bidder submitting a sealed proposal, provided, however, that the Board reserves the right to reject any and all bids. In evaluating and awarding the contract, the Board will give consideration and weight to the bid which offers the best basis of construction, quality, probable service life and availability of relocation parts for equipment utilized and shall give due consideration to past experience with the bidder. If a bidder has shown substandard performance on previous Waterloo Water Works projects or projects of similar scope for other entities that has resulted in substandard performance, higher project administration costs or higher project oversight costs for the Waterloo Water Works or for the owners of projects of similar scope contracted by the bidder for other entities, the bid of the bidder may be rejected by the Waterloo Water Works. BOARD OF WATER WORKS TRUSTEES CITY OF WATERLOO, IOWA By_________________________________ Chad Coon, General Manager