HomeMy WebLinkAbout02.16.2026_Finance_Committee_MinutesDocusign Envelope ID: 2BA02A85-E195-4590-93B8-E23065DB8755
February 16, 2026
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Pre -Meeting Items
Roll CaII.
Members Present: Chairperson Steve Simon, Vice Chairperson Steve Schmitt and Hector
Salamanca Arroyo
Approval of Agenda as proposed or amended.
Salamanca/Schmitt
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of the Minutes of the February 2, 2026, Finance Committee meeting, as proposed or
amended.
Salamanca/Schmitt
that the minutes of the February 2, 2026, Finance Committee meeting as proposed, be
approved. Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Salamanca/Schmitt
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Mr. Simon commented that in the future, the Finance Committee may ask staff to provide an
overview of what was covered at the training or conference they attended.
Wayne Castle, Assistant City Engineer
Class/Meeting: 89th Annual SLSI Land Surveyors Conference
Destination: Ames, IA
Dates: March 4-6, 2026
Amount not to exceed: $470.00
Officer A. Ehlers & Officer Montalvo
Class/Meeting: IaAWP Spring Conference
Destination: Dubuque, IA
Dates: March 2-3, 2026
Amount not to exceed: $330.00
Steven Kjergaard, Director of Aviation
Class/Meeting: Iowa Public Airports Association Conference
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Docusign Envelope ID: 2BA02A85-E195-4590-93B8-E23065DB8755
Destination: Dubuque, IA
Dates: April 14-16, 2026
Amount not to exceed: $700.00
Mayor Dave Boesen
Class/Meeting: Cedar Valley Coalition
Destination: Washington DC
Dates: March 3-5, 2026
Amount not to exceed: $2,550.00
Matt Boquist and Daniel Greer, Street Department Directors
Class/Meeting: 2026 APWA North American Snow Conference
Destination: Cleveland, OH
Dates: April 26-30, 2026
Amount not to exceed: $4,478.00
Jamie Knutson, City Engineer; Wayne Castle, Assistant City Engineer; Matt Schindel,
Principal Engineer; Ryan Shatek, Storm Water Specialist
Class/Meeting: 2026 (Storm Conference
Destination: Cedar Falls, IA
Dates: April 22-23, 2026
Amount not to exceed: $1,060.00
Steven Kjergaard, Director of Aviation and David Deeds, Airport Board Chairperson
Class/Meeting: JumpStart Air Service Development Conference
Destination: Chicago, IL
Dates: June 8-10, 2026
Amount not to exceed: $6,614.00
Jesse Gaherty, Collections Director; Randy Bennett, Public Works Division Manager and
Todd Gaede, John Holler, CJ Mott and Cody Demaro - Sewer Maintenance
Class/Meeting: 29th Annual IAWEA Collection System Specialty Conference
Destination: Ames, IA
Dates: March 5-6, 2026
Amount not to exceed: $1,688.15
Brad Manahl, Treatment Director and Ryan Anderson, Kyle Frost and Tyler Weber, Sewer
Maintenance
Class/Meeting: 29th Annual IAWEA Collection System Specialty Conference — Review and
Exam
Destination: Ames, IA
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Docusign Envelope ID: 2BA02A85-E195-4590-93B8-E23065DB8755
Dates: March 4, 2026
Amount not to exceed: $400.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Salamanca/Schmitt
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Airport (Portable Boarding Ramp)
Amount: $92,314.00 + $6,500.00 S/H
Expenditure: Portable boarding ramp for use while the new boarding bridge is being installed.
Mr. Schmitt asked for an overview of the item.
Sheila Combs, Airport Business Manager, provided an overview of the expense request and
explained that the rental cost of $20,000 per month would be charged back to the FAA grant for
the project.
Code Enforcement (Secure Property)
Amount: $5,735.45
Expenditure: Secure property by boarding up approximately 44 ground -level windows and a
glass vestibule entryway of the building located at 633 Walnut Street, cost to be charged back
to the property.
Mr. Salamanca requested clarification on the charge back to the property.
Bridgett Wood, Finance Director, explained that the cost would be assessed to the property.
Mr. Salamanca questioned if the city would take ownership of this property.
Bridgett Wood commented that she is unsure of the city's plan.
Mr. Salamanca shared his concern that the cost to secure the property may not be recovered,
but he would support approval if the city could find a way to ensure we are reimbursed.
Mr. Simon shared that he asked the city clerk for clarification on what the procedure would be to
delay the approval if there was further question or doubt.
Mr. Schmitt questioned what the clerk's response was.
Mr. Simon commented that, as he understood, the approval could be delayed.
Kelley Felchle, City Clerk, explained how the assessment process works and that the property
owner can pay the assessment incrementally over a period of time.
Mr. Schmitt commented that he would like to delay the approval for two weeks.
Kelley Felchle expressed her concern about delaying the approval based on the need to secure
the building and the potential hazards it may pose to the public.
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Docusign Envelope ID: 2BA02A85-E195-4590-93B8-E23065DB8755
Community Development (2nd XRF Machine Resource)
Amount: $4,525.00
Expenditure: Resource and recalibrate the second XRF machine used to detect lead -based
paint for rehabilitation and Healthy Homes Production Grant projects.
Engineering (Software Renewal)
Amount: $5,778.00
Expenditure: Annual renewal of design software with DLT Solutions.
Fire (Occupational Health Services)
Amount: $3,853.00
Expenditure: Respiratory clearance evaluations.
Leisure Services (Plant Waterloo)
Amount: $25,235.00
Expenditure: (232) Trees for the Plant Waterloo Residential Tree Program.
Legal (Settlement)
Amount: $5,195.00
Expenditure: Settlement in Radean L. Jacobs v. City of Waterloo, B. H. County case number
scsc199358.
Leisure Services (Team Shirts)
Amount: $4,879.00
Expenditure: Team shirts for the Optimist baseball and softball program.
Leisure Services (Hats and Visors)
Amount: $9,438.00
Expenditure: Hats and visors for the Optimist program — Tee Ball & A Ball.
Leisure Services (Expansion Tank)
Amount: $3,040.56
Expenditure: Expansion tank for hot water boiler system at Cedar Valley SportsPlex.
Leisure Services (Trees and Labor)
Amount: $11,570.00
Expenditure: (26) Trees plus labor to replace dead trees in the downtown area and along
Highway 63 corridor.
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Docusign Envelope ID: 2BA02A85-E195-4590-93B8-E23065DB8755
Leisure Services (Resurfacing of Tennis Courts)
Amount: $119,000.00
Expenditure: Resurfacing of (16) tennis courts and the addition of (6) blended pickle ball court
lines on courts 1-6.
MIS Dept (Dell Switch Maintenance)
Amount: $3,628.30
Expenditure: Dell core switch maintenance and renewal.
Police (Harley-Davidson Patrol Motorcycles)
Amount: $5,300.00
Expenditure: One-year lease for (2) Harley-Davidson patrol motorcycles.
Traffic Operations (Opticom Lights for Ambulance Service)
Amount: $15,400.00
Expenditure: Opticom Equipment (4) 764 Phase selectors and (4) 768 interface panels needed
for Ambulance Services.
BUDGET LINE ITEMS TO BE AMENDED
Simon/Salamanca
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve the budget amendment to increase Restricted Donation revenue line and increase
Trees and Shrubs expense line the amount of $20,595.00, to budget funds received by the
Young Family Foundation for the Plant Waterloo Program, as submitted by Leisure Services.
Approve the budget amendment to increase Restricted Donations revenue line and increase
Trees and Shrubs expense line in the amount of $11,570.00, to cover expenses for 26 trees
and labor to replace dead trees in the downtown area and along Highway 63 corridor, as
submitted by Leisure Services.
Approve the protect budget for the School Resource Officer, funded in part by the Cedar Valley
Catholic School District in the amount of $47,500.00, as submitted by the Police Department.
Approve the budget amendment to increase the State Grant Revenue line and increase various
expense lines in the total amount of $126,500.00, for Community Development CARES Act 2
funding, as submitted by Community Development.
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Docusign Envelope ID: 2BA02A85-E195-4590-93B8-E23065DB8755
Approve the budget amendment to increase Cash on Hand Revenue line and Collection
Conservation expense line in the amount of $6,000.00, to cover art collection maintenance
expenses, as submitted by the Culture and Arts.
Approve the budget amendment to increase Reimburse for Service revenue line and increase
Time and Half pay expense line in the total amount of $345,000.00, for several police overtime
projects, as submitted by the Police Department.
Approve the budget amendment to increase the Cash on Hand revenue line and increase
Building & Grounds Maintenance and Machinary & Equipment expense lines in the total amount
of $150,000.00, to cover the cost of a temporary boarding ramp and other anticipated expenses
in the current fiscal year, as submitted by the Airport.
Approve the budget amendment to increase Cash on Hand Revenue line and increase
Computer Equipment Expense line in the amount of $120,000.00, for the purchase of self -
check machines, materials sorter, and public computers, as submitted by the Library.
OTHER COMMITTEE BUSINESS
Simon/Salamanca
that the following refund request be approved. Voice vote -Ayes: Three. Motion carried.
Refund request for property located at 656 Summit Avenue for charges billed in error for
garbage fees, in the amount of $78.33.
BILLS PAYMENT
February 9, 2026.
Simon/Salamanca
that the Bills Payment, as contained in the Accounts Payable Report dated February 9, 2026, in
the amount of $4,367,652.10, be approved. Voice vote -Ayes: Three. Motion carried.
February 16, 2026
Simon/Salamanca
that the Bills Payment, as contained in the Accounts Payable Report dated February 16, 2026,
in the amount of $879,559.88, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
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Docusign Envelope ID: 2BA02A85-E195-4590-93B8-E23065DB8755
Schmitt/Salamanca
that the meeting be adjourned at 5:27 p.m. Voice vote -Ayes: Three. Motion carried.
-Signed by:
•—ntychle
City Clerk
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